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02-11-2015 JWC Agenda PacketGolden Valley • Crystal • New Hope AGENDA JOINT WATER COMMISSION February 11, 2015 —1:00 p.m. Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes—January 7, 2015 3. Approve Audit Contract with MMKR (Virnig) 4. 36 -Inch Watermain Emergency Repair Update (Paschke, Oliver, Houle) 5. Update on Emergency Backup Water Supply Project (Paschke/Houle/Tracy) a. Authorize Contract for JWC High Service Pump/Motor Replacements Project b. Authorize Contract for JWC Emergency Wells Water Supply Line 6. Golden Valley Pump Station Generator Monitoring (Tracy) 7. Update on County Road 9 Project (Houle) 8. Other Business 9. Adjournment This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 7, 2015 The Golden Valley—Crystal —New Hope Joint Water Commission meeting was called to order at 1:37 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Wayne Houle, Acting City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bob Paschke, Director of Public Works, New Hope Bernie Weber, Operations Manager, New Hope Dave Lemke, Utilities Supervisor, New Hope ' Sue Virnig, Finance Director, Golden Valley Marc Nevinski, Physical Development Director, Gc Jeff Oliver, City Engineer, Golden Valley Bert Tracy, Public Works Maintenance isor, Kelley lanes, Utilities Supervisor, Golde R.J. Kakach, Utility Engineer, Golden Valle Pat Schutrop, Administrative Assistant, Gol Va Others Present Steve Nelson, Bolton minutes of the December 3, 2014 meeting resolution and moved its adoption: The motion for the adoptiaWe foregoing resolution was seconded by Commissioner Norris and upon a vote being taken thereon, the following voted in favor thereof: Norris and McDonald; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Vice Chair and her signature attested by the Commissioner. Chair Tom Burt was not present. Approve Audit Contract with MMKR The contract was not received in time for this meeting. Deferred to the February meeting. 36 -Inch Watermain Emergency Repair Update Steve Nelson gave an update to the Commission on all of the JWC water supply projects. Beginning with the 36 -inch watermain, he said the preliminary design report for the 36 -inch watermain emergency I:Vore Water CommissionV WC Minutes\20151WC Minutes\01-07-20151WC Minute.doc Joint Water Commission January 7, 2015 Page 2 of 3 repair will be ready for the JWC to review at its February meeting. After the JWC has reviewed the report, a Tri -City Council meeting will be scheduled to present the findings, most likely in March or April. The report will recommend what will be needed to repair areas of the pipe that were compromised by the failure in September 2014. A conservative schedule and cost will be included in the report. This report will address the recent watermain repair only. At some point, Norris noted the JWC will need a report on the overall system so they can communicate the condition and impacts of the system to the three city councils. The February JWC meeting will be moved to February 11 to allow time for the TAC and Bolton & Menk to review the report prior to presenting to the JWC. _ Emereencv Backup Water Suooly Proiect Update The Crystal wells are completed and the project came in bel et. The water line portion of the well project was let and bids came in 100% over the proje t. AC made the decision to delay reposting the supply line project to avoid risks to the J ter distr on due to a potential power outage that would take the Golden Valley generator a while the Co Road 9 project is completed. Furthering the delay, there was anot eak in the 36 -inch w ain, which took the Crystal pump station and reservoir ofgine. There II the water dist ributio the JWC water system will need to be pumped from the Golden Valley rese pump st n. Nelson t with the well contractor, Mark J. Traut Wells, and they will honor th 'd a for the Golde ley well through the delay. Since the County Road 9 project affecting ter da ow completed, the water supply line advertisement for bids is now ready to be r ste commu ' newspapers on January 15 and 22, with a bid opening schpAW@dfor January In addition, an advert ent for b or the hi pumpotor replacements at the Golden'. Valley pump station wi concurr y with the er supply line ad for bids with a bid opening also I on January 27. The constr n cost the pump Itmotor replacement project will be approximatell $97,000. It mined t motor he Golden Valley station needed to be replaced eliabiNb w supply during the 36 -inch main replacement projec MOVED b onald and sec approve publishing the advertisement for bids for the high service p and motor reion of the projec[ and to add the cost to the water supplyline Porti the capitaprogram. Motion carried. Titan Energy Systems haftniffnance and generator monitoring contract with the JWC. Titan Energy Systems found leaks generator radiator during the routine scheduled maintenance. Titan's quote to replace the leaking ra-diator at the generator was in excess of $20,000, therefore a quote was requested from Ziegler Power Systems to replace the generator radiator. Ziegler submitted a quote in the amount of $18,321. Staff is requesting approval to contract with Ziegler to replace the generator radiator. MOVED by McDonald and seconded by Norris to contract with Ziegler in the amount of $18,321 to replace the Golden Valley generator radiator. Motion carried. Monitoring of the generator was part of the contract with Titan, but Titan has not started monitoring and have been unresponsive. Staff approached Ziegler for a quote, but Ziegler said because of the iNoim WeerUmm6sionVWC MwMe:kouiWC Minut fur -m -mss JWC Minmesnoc Joint Water Commission January 7, 2015 Page 3 of 3 remote start system, it is difficult to get parts. Bert Tracy said staff then approached Total Controls to see if they could do the monitoring and service the remote start system. If Total Controls can manage '.. both monitoring and service, staff will bring the proposal to the February 1WC meeting for approval County Road 9 Project Update Nothing new to report at this time. Sprint Spectrum Second Amendment to Site Lease Aereement Sprint has transmitters on the South Tower in New Hope. They are proposing a contract extension and an increase in the annual rent of 3%. MOVED by McDonald and seconded by Norris to accept the Se mendment to Site Lease Agreement between the Joint Water Commission and Sprint m. Motion carried. Other Business Bob Paschke received the inspection report from KL ineering. Next Meeting The next meeting is scheduled for Wednesday, Febr 11, 2015, 1:30 p.m. Adjournment Vice Chair Norris adjourned the meetin�p.m. ruoint Water Carr issi rnV WC Meutes\20151WC Minutes\01-07-2015) WC Minutes dac M K R P, NCIPAIS Thomas M. Montague, CPA Thomas A Kdauelk i, CPA Paul A. aadou.ich. CPA CERTIFIED PUBLIC Wiliam J. hue, CPA Jame H. Eirhmn, CPA A C C O U N T A N T S Aamn J. Nielsen, CPA Vinoria L. ¢blinker, CPA January 6, 2015 To the Board of Commissioners and Management of the Golden Valley— Crystal —New Hope Joint Water Commission 7800 Golden Valley Road , Golden Valley, MN 55427 Dear Board of Commissioners and Management: We are pleased to confirm our understanding of the services we are to provide for the Golden Vali Crystal — New Hope Joint Water Commission (the Commission) for the year ended December 31, 2014. We will audit the futamial statements of the governmental activities, each major fund, and the budgetary comparison for the General Fond, including the related notes to the financial statements, which collectively comprise the basic financial statements of the Commission as of and for the year ended December 31, 2014. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as Management's Discussion and Analysis (MD&A), to supplement the Commission's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical content. As part of our engagement, we will apply certain limited procedures to the Commission's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The MD&A is required by accounting principles generally accepted in the United States of America and, if presented, will be subjected to certain limited procedures, but will not be audited We will perform the required State Legal Compliance Audit conducted in accordance with auditing standards generally accepted in the United States of America and the provisions of the Legal Compliance Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statute § 6.65, and will include such tests of the accounting records and other procedures we consider necessary to enable us to conclude that, for the items tested, the Commission has complied with the material terms and conditions of applicable legal provisions. Our services will not include an audit in accordance with the Single Audit Act Amendments of 1996 and the U.S. Office of Management and Budget Circular A-133, which would only be required if the Commission expended $500,000 or more in federal assistance funds during the year. If the Commission is required to have a Single Audit of federal assistance funds, this engagement letter would need to be modified. Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • l'eleph one 952-545-0424 • Telefax: 952-545-0569 • www. Golden Valley— Crystal — New Hope Joint Water Commission Page 2 January 6, 2015 Audit Objectives The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fsimeas of the supplementary information returned to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the Commission and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the Commission's financial statements. Our report will be addressed to management and the Hoard of Commissioners of the Commission. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and oil= matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the Commission's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Commission's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the Commission is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Management Responsibilities Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. As part of the audit, we will assist with preparation of your financial statements and related notes. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nommilit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaur it services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Golden Valley — Crystal — New Hope Joint Water Commission Page 3 January 6, 2015 Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair Presentation of the financial statements in conformity with accounting principles general accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and gram agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the Commission from whom we determine it necessary to obtain audit evidence. You responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of my uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implemention of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the Commission involving '. (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the Commission received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the Commission complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. You aro responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with accounting principles generally accepted in the United States of America; (2) you believe the supplementary information, including its fomm and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumption or interpretations underlying the measurement or presentation of the supplementary information. Golden Valley— Crystal — New Hope Joint Water Commission Page 4 January 6, 2015 Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on out current filings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Audit Procedures — General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested An audit also includes evaluating the appropriateness of accounting '.. policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the Commission or to '.. acts by management or employees acting on behalf of the Commission. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audio combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may cxist and not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America and Goverment Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also I inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential., and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by amaudit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys m part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by auditing standards generally accepted in the United States of America. Golden Valley — Crystal — New Hope Joint Water Commission Page 5 January 6, 2015 Audit Procedures — Internal Controls Our audit will include obtaining an understanding of the Commission and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that Have a direct and material effect on the fumancial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures — Compliance As part of obtaining reasonable assmanes about whether the financial statements are free of material misstatement, we will perform tests of the Commission's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration, Fee& and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. The assistance to be supplied by year personnel, including the preparation of schedules and analysis of accounts, typing all cash or other confirmations we request, and locating any invoices selected by us for testing, will be discussed and coordinated with you. We will provide copies of our reports to the Commission; howevar, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a regulatory agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carryout oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of MMKR personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Golden Valley— Crystal —New Hope Joint Water Commission Page 6 January 6, 2015 The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the regulatory agency. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prim to destroying the audit documentation. We expect to begin our audit shortly after the end of your fiscal year and to issue our reports prior to June 30, 2015. William J. Lauer, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports. Our fee for these services with be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $8,975. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Jn accordance with our firm policies, work my be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in fiill. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. These fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If we find that additional audit procedures are required, or if additional services are requested by the Commission, those services will be billed at our standard hourly rates. Additional audit procedure might be required for certain accounting issues or events, such as new contractual agreements, transactions and legal requirements of new bond issues, new funds, major capital projects, new tax increment districts, if there is an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered due to the lack of accounting records, incomplete records, or turnover in the Commission's staff. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. If you intend to publish or otherwise reproduce the financial statements, such as in a bond statement, and make reference to our firm time, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. During the year, you might request additional services such as routine advice, assistance in implementing audit recommendations, review of your projections m budgets, and other similar projects. Independence standards allow us to perform these routine services; however, it is important that you understand that we are not allowed to make management decisions, perform management functions, nor can we audit our own wmk or provide nonaudit services that are significant to the subject matter of the audit. Golden Valley — Crystal — New Hope Joint Water Commission Page 7 January 6, 2015 Please be aware that e-mail is not a secure method of transmitting data. It can be intercepted, read, and possibly changed. Due to the large volume of e-mails sent daily, the likelihood of someone intercepting your e-mail is relatively small, but it does exist. We will communicate with you via e-mail, if you are willing to accept this risk. To ensure that MMKR's independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. H a dispute occurs related in any way to our services, our firm and the Commission agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve it. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorney fees and costs of the mediation. Participation in such mediation shall be a condition to either of us initiating litigation. To allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except that our final settlement positions at mediation shall be admissible in litigation solely to determine the identity of the prevailing party for purposes of the awarding of attorney fees. We both recognize the importance of performing our obligations under this agreement in a timely way and fiilly cooperating with the other. In the event that either of us fails to timely perform or fully cooperate, the other party may, in its sole discretion, elect to suspend performance or terminate the agreement regardless of the prejudice to the other person. We agree we will give 10 days' written notice of an intent to suspend or terminate, specifying the grounds for our decision, and will give the other an opportunity to cure the circumstances cited as grounds for that decision. In the event of suspension or termination, all fees and costs are immediately due on billing. We agree that it is important that disputes be discussed and resolved promptly. For that reason, we agree that, notwithstanding any other statutes of lunimtions or court decisions concerning them, all claims either of us may have will be barred unless brought within one year of the date the complaining party fust incurs any damage of any kind, whether discovered or not, related in any way to acts or omissions of the other party, whether or not the complaining party seeks recovery for that first damage and whether or not we have continued to maintain a business relationship after the first damage occurred. Notwithstanding anything in this letter to the contrary we agree that regardless of where the Commission is located, m where this agreement is physically signed, this agreement shall have been deemed to have been entered into at our office in Hennepin Courcy, Minnesota, and Hennepin County shall be the exclusive venue and jurisdiction for resolving disputes related to this agreement. This agreement shall be interpreted and governed under the laws of Minnesota. When requested, Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our most recent peer review report accompanies this letter. We appreciate the opportunity to be of service to the Commission and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terns of our engagement as described in this letter, please sign the enclosed copy and return it to us. Golden Valley — Crystal —New Hope Joint Water Commission Page 8 January 6, 2015 Sincerely, MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A. Gj QL A dlz(- � William 7. Lauer, CPW Principal WJL:kch Response: This letter correctly sets forth the understanding of the Golden Valley — Crystal — New Hope Joint Water Commission. Ey: Title: Date: :N KerberRose Certified Public Accountants System Review Report To the Principals of Malloy, Montague, Kamowski, Radosevich and Co., P.A. and the Peer Review Committee of the Minnesota Society of CPAs We have reviewed the system of quality control for the accounting and auditing practice of: Malloy, Montague, Karnowski, Radosevich and Co., P.A. (the firm) in effect for the year ended May 31, 2013. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with K to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility Is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards atwww.aicoa.oratorsummarv. As required by the standards, engagements selected for review included engagements performed under GovemmentAudltfng Standards and an audit of an employee benefit plan. In our opinion, the system of quality control for the accounting and auditing practice of Malloy, Montague, Kamowski, Radosevich and Co., P.A. in effect for the year ended May 31, 2013, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material' respects. Firms can receive a rating of pass, pass with deflclency(les) orfall. Malloy, Montague, Karnowski, Radosevich and Co., P.A. has received a peer review rating of pass. /��/,.. Sc KerberRose SC September 19, 2013 4211 N. Lightning Drive, Suite A Appleton, W154913 P:920-993-0105 F:920-993-0116 e, w.kerberrosexom �� BOLTON 8 M BILI K , I IVC Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2861 •Fax (783) 427-0833 � = ~v.bolton-menk.com Preliminary Design Technical Memorandum To: JWC Commissioners From: Steven G. Nelson Date: February 10, 2015 Subject: 36" PCCP Repair and Replacement Project R22.109358 1. Project Background / Philosophy 1.1 Protect Background The JWC retained Bolton & Menk to provide engineering design and construction services for the repair/replacement of their 36" PCCP line that delivers treated drinking water from the City of Minneapolis through the City of Robbinsdale to the reservoir and high service pump (HSP) station in the City of Crystal, for the benefit of the entire Joint Water Commission. 1.2 JWC TAC Protect Philosophy The top two requirements identified for the repair and replacement of the JWC's critical water line are: Reliable Solutions Proven Solutions 2. Available Alternatives / Best Fit Solution / Recommended Design 2.1 Available Alternatives — Several of the alternatives considered for repair/replacement of the PCCP line are listed below. 1. Loose -Fit Slip -Lining 2. Open Cut Replacement 3. Directional Drilling 4. Jacking and Boring with Casing 5. Slip -Lining — Tight Fit 6. Pipe Bursting 7. Tyfo Carbon Fiber Wrap 8. Cured -in -place -pipe (CIDP) DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer Preliminary Design Technical Memorandum 822.109358 - 36" PCCP Repair and Replacement Project February 10, 2015 Page 2 2.2 Best Fit Solution — Loose -Fit Slip -Lining was deemed to be the best fit solution that will be used wherever it is not precluded due to other constraints. The method involves utilizing the existing pipe as a host pipe and sliding a new pipe inside of it. The annular space between the host pipe and new pipe will then be filled with grout to ensure that future failure of the PCCP pipe will not produce a point load and mpture the newly installed main. Various pipe materials for slip -lining were considered with the following conclusions: Loose -Fit Stip Lining—preferred materials: a. Segmental PVC pipe — Deemed to be the ideal solution due to its fit within the existing 36" PCCP host pipe. b. Ductile Iron Pipe (DIP) - Will be an alternative material where PVC is not as favorable, such as beneath the existing Crystal High Service Pump building. 2.3 Recommended Design The attached figure will be referred to as the "Recommended Design Figure" and', identifies replacement/rehabilitation methodologies along the original PCCP alignment. The sub -sections below provide further explanation. 1. Primary Replacement/Rehabilitation Methodology — We propose to replace the majority of the existing 36" PCCP water main with a 24" line that is installed via a loose -fit slip -line method. This utilizes the existing 36" PCCP as a host pipe for the new pipe. Access for performing this work will be achieved through construction pits. This methodology follows the same grade and alignment as the existing pipe. This work can be performed by a number of local contractors with various types of equipment. • Loose -fit slip -lining is represented in red on the "Recommended Design Figure". Minneapolis Connection — Due to schedule constraints for shut down of the 48 Minneapolis line from which the JWC line tees off of, we are proposing open cut, replacement of the 36" PCCP with 24" DIP. This work needs to be completed by May 15, 2015 to accommodate Minneapolis Water's restrictions. We are proposing that this work be parceled off from the rest of the main replacement so that plans and' specifications may be prepared and that piece bid as soon as possible to accommodate the tight schedule. • The open -cut replacement, associated with the Minneapolis connection is represented in pink on the far east end of the "Recommended Design Figure". County Road 81 & Country Road 9 Intersection Crossing — Where the existing 36" PCCP main crosses this high value high volume corridor, there are many bends in the HNWC_PR\82210435812_PnliminaAC_Rep MTDRfoTCcnaaissionaal icw aMIConansaova PDRTeo Memo2_10_15FINAAw DESIGNING FOR A BETTER TOMORROW Bolbn It Menk Is an equal oppm niy emplvya. Preliminary Design Technical Memorandum R22.109358 - 36" PCCP Repair and Replacement Project February 10, 2015 Page 3 existing water alignment, large volumes of traffic, and existing infrastructure over the PCCP line. Thus, the alignment will be changed through the intersection and routed through a new casing using jacking and boring construction methods. Open cut replacement from the east side of the CR 81 intersection to the connection with the 24" DIP installed as part of the CR9 project is believed to be the best solution for that segment of the alignment. Thus, the proposed methods of PCCP line repair/replacement to, through and just east of the CR 81 intersection are as follows: a. West of the CR 81 Intersection: Loose -fit Slip -Lined • Represented m red on the "Recommended Design Figure' b. Through the CR 81 Intersection: Jacked and Bored in a Casing • Represented in orange on the "Recommended Design Figure" C. East of the CR 81 Intersection: Open Cut Replacement • Represented in yellow on the `Recommended Design Figure" 4. BNSF & Metro Blue Line Railroad Crossing — The existing 36" PCCP main crosses under the BNSF/Metro Blue line route along County Road 9. At this time this rail is still freight only, however, the Blue Line extension which will utilize the route is in the planning stages. All utilities in the railroad right of way that are within 8 feet of the finished rail, vertically, will be considered a "Utility Review Zone" and relocation will be required at the Owner's expense. The current depth of the 36" PCCP is quite shallow (-4 from the rail), and has a high likelihood of requiring replacement. We propose to construct a new crossing, in a steel casing, at a depth that places it outside the utility review zone, using traditional jack and bore methods. This approach is to ensure that the JWC Main will not need to be relocated in the future to meet rail requirements. • The jack and bored placement of a new casing and 24" DIP water line, associated with the railroad crossing, is represented in orange on the "Recommended Design Figure". 5. Connection Beneath the Crystal HSP Building — The transition from PCCP to cast iron pipe occurs beneath the existing finished floor of the Crystal High Service Pump (HSP) building. The HSP buildings are the heart of JWC's water supply system and as such it is essential that the piping connections beneath the floor of the Crystal HSP building be constructed of reliable materials and create a proven connection from the source to the reservoir. As such, newer more experimental methods that would simply repair the existing piping under the floor, such as carbon fiber lining were ruled out. To provide a custom replacement of the PCCP, we propose to: H:VWC PRW 10935W PM.ia \C Reports\PDRIo,CoauN,d.\Revkw BMICoauv,n,. rPDRT-Mem0I0_ISFINALAa DESIGNING FOR A BETTER TOMORROW Bo W & Mk is as equal appoaunily ,V6yw.. Preliminary Design Technical Memorandum R22.109358 - 36" PCCP Repair and Replacement Project February 10, 2015 Page 4 1. Loose -fit slip -line a 24" DIP line into the host 36" PCCP line that presently runs though the footing wall 2. Excavate inside the HSP building to access the 24" DIP (inside the host pipe) 3. Make proven mechanically restrained connections to route the 24" DIP line up above the buildings finished floor elevation; 4. Connect to the existing 36" DIP inside the HSP building; 5. Repair the floor. • The custom replacement of the PCCP line beneath the Crystal HSP building, is represented by the dark blue square on the far west end of the alignment on the "Recommended Design Figure". 3. Project Costs An opinion or probable project costs will be developed once the design concept presented in this Preliminary Design Technical Memorandum is approved. 4. Project Schedule A project schedule will be developed once the design concept presented in this Preliminary Design Technical Memorandum is approved. Multiple construction contracts may have to be pared out and bid separately in order to meet both interim deadlines and the ultimate schedule. The IWC has multiple other water supply projects, associated with the Emergency Well Supply System that will he under construction concurrently with this project. BMI will specify coordination in the Project Manuals and will work with the JWC TAC to ensure operational impacts between the projects are properly planned for. We anticipate a substantial completion date of August 15, 2015. 5. Project Impacts & Public Information Planning 5.1 Water Supply Impacts During the multiple projects this summer which will require the shut -down of the 36" PCCP, all of the JWC water demand will have to be met by the Golden Valley Pump Station. BMI has been working on modeling the JWC distribution system and it appears that even the projected maximum day demand could be met though modified operation of the system. Planning for Successful JWC Distribution System Operations — A key to meeting all the 1WC's water supply demands with the Golden Valley Pump Station will be ensuring proper start-up and operation procedures for this mode of operation, in order to mitigate the risk of any water hammer in the system. H:VWC PRVt22109358U Prc wa W ReI TDR for Comsnissiw \Rmim BMI Commission PDR Tec Memo 210 15 FHI LAd DESIGNING FOR A BETTER TOMORROW Balbn 8 Monk is on equal oppahmily.96rw.. Preliminary Design Technical Memorandum 822.109358 - 36" PCCP Repair and Replacement Project February 10, 2015 Page 5 We will work up a written protocol for these operations to: a) Be approved by the JWC TAC prior to the said change in operations; and b) Used by the appointed JWC operations staff this summer. 5.2 Public Information Plannine Possible Obiectives — The JWC TAC and Bolton & Meals Inc. in partnership with city leadership and project stake holders plan to facilitate the development of a public information/education plan. The possible objectives include: Minimize potential for negative project impacts Public confidence Water system education Infrastructure education Manage customer expectations (such as sprinkling ban and possible water quality changes) 2. Stake Holders - Stake holders to consider for public information/education campaign include: a. JWC Customers In. Minneapolis C. Robbinsdale d. Businesses e. Hennepin County I. Metro Blue Line LRT g. MDH h. Met Council i. Schools 3. Input for Future Facilitation — Input from JWC leadership would be helpful as would be a meeting to facilitate this input to come up with a plan for public information and education. Items to be discussed would include. a. Audiences b. Messages C. Media/ Format d. Initial Project Announcement - Letting designate stake holders and LGUs know what is commencing e. Talk about risks and impact mitigation/management plans f. Which communications people should JWC-TACBMI work with and how, in order to send the correct messages H:VWC_PRVt22109358U Pml.,l \C Repo TER n, CommissfonersUtevfew_BMI Commissions PDR TRc M..2 1015FMAL. m DESIGNING FOR A BETTER TOMORROW Bakw & Menk a an equal oppoaunily employs January 28, 2015 EaOLTOIV & NAP= " K , I IVC® Jeff Oliver City Engineer 7800 Golden Valley Road Golden Valley, MN 55427-4588 Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bo8on-menk.ccm RE: JWC High Service Pump(Motor Replacement Golden Valley, MN Bid Evaluation BMI Project Number: 822.109358 (Task - EXTRA HSP Replacement) Dear Jeff: Bids were received at Golden Valley City Hall at 10:00 a.m. on Tuesday January 27, 2015 and are summarized below: Includes a $5.000 Allow.". Altemate Combination: Repair and Re -use the Pump Discharee Head BIDDER ALT_HEAD_ BIDDER BASE BID' GV deduct Keys Well 1 $109,600.00 1 Drilling Co. $112,000.00 $2,400.00 Includes a $5.000 Allow.". Altemate Combination: Repair and Re -use the Pump Discharee Head BIDDER BASE BID w/Renovation of Head 1 Keys Well Drilling Co. 1 $109,600.00 The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractor to build in additional contingencies. We feel that the bid received was competitive and responsive and rebidding of the project would not provide any cost savings. Keys Well Drilling Co. is the lowest responsive and responsible bidder. The one addendum was received by the contractor and a Bid Bond for 5% of the bid was included with them bid. DESIGNING FOR A BETTER TOMORROW Balton & Menk is an equal opportunity employer Jeff Oliver JWC HSP/Motor Replacement - Bid Evaluation January 28, 2015 Page 2 Re -use of the existing discharge head will provide an end product that is essentially as good as new and wil save the JWC money and will better ensure a good pipe -fit with the existing piping. We recommend that the contract be awarded to Keys Well Drilling Co. with the alternate deduct for renovation of the discharge head (deduct for ALT_HEAD_GV) for the total amount of $109,600.00. Any portion of the $5,000 construction allowance not used during the project will be deducted from the Contract via Change Order prior to final payment. Sincerely, BOLTON & MENK, INC. Steve Nelson, P.E. Project Manager CC: Wayne Houle, Interim City Engineer, Crystal Bob Paschke, Director of Public Works, New Hope H:VWC_PRW221M358UJigh Service Pumper Plava-SpmsM Bid Tar dmi id Evaluation�ter R22IM358yxm GV-ISP.dm DESIGNING FOR A BETTER TOMORROW Bolton & Meals is an equal opportunity employer � k | f.■■■#� k$8§ \ k\ # . /� 'a J�N6� January 28, 2015 BOLTON cS, M r-= N K , INC® Jeff Oliver City Engineer 7800 Golden Valley Road Golden Valley, MN 55427-4588 Consulting Engineers & Surveyors 7533 Sunwood Dnve NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 w .bolton-menk.com RE: JWC Emergency Wells Water Supply Line (2015) Golden Valley & Crystal, MN Bid Evaluation BMI Project Number: N22.107452 Dear Jeff: Bids were received at Golden Valley City Hall at 10:30 a.m. on Tuesday January 27, 2015 and are summarized below: '@ GENERATOR RELOCATION SUB -BED (PROVIDED BY OWNER): _ $37,357.00 The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractor to build in additional contingencies. We feel that the bids received were competitive and responsive and rebidding of the project would not provide any cost savings. Burschville Construction is the lowest responsive and responsible bidder. The Total Amount Bid was $448,527. This does exceed our July 2014 Engineer's Opinion of Probable Costs ($368,357) by twenty one percent (21%) but we believe this is representative of the current bid environment. You will recall that last summer (July 17, 2014) the lowest responsive bidder's Total Amount Bid was $759,086, which was 106% over the Engineer's Estimate. The one addendum was received by the contractor and a Bid Bond for 5% of the bid was included with their bid. DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer 1 1+2• BIDDERS SUB -TOTAL TOTAL ALTERNATE AMOUNT BID AMOUNT BID 1 Burschville Construction $411,170.00 $448,527.00 $86,400.00 3 Minger Construction $428,805.45 $466,162.45 $107,705.00 2 GM Contracting $633,866.18 $671,223.18 $234,008.00 '@ GENERATOR RELOCATION SUB -BED (PROVIDED BY OWNER): _ $37,357.00 The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractor to build in additional contingencies. We feel that the bids received were competitive and responsive and rebidding of the project would not provide any cost savings. Burschville Construction is the lowest responsive and responsible bidder. The Total Amount Bid was $448,527. This does exceed our July 2014 Engineer's Opinion of Probable Costs ($368,357) by twenty one percent (21%) but we believe this is representative of the current bid environment. You will recall that last summer (July 17, 2014) the lowest responsive bidder's Total Amount Bid was $759,086, which was 106% over the Engineer's Estimate. The one addendum was received by the contractor and a Bid Bond for 5% of the bid was included with their bid. DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer JWC Emergency Supply Wells Bid Evaluatoni June 3, 2014 Page 2 We recommend that the contract be awarded without the Bid Alternate for upsizing the 8" watermain to 107 watermain because: The 8" watermain will adequately convey the maximum flow expected from well C -W2 (near Hagemeister Pond) to the Crystal Reservoir. We do not anticipate a third well ever being constructed to serve the Crystal Reservoir. a. The anticipated flows for Crystal wells C -W 1 and C -W2 (1,800 gpm and 1,500 gpm, respectively) provide a combined capacity of 3,300 gpm. This is close to the 3,600 gpnr '.. combined flow originally anticipated for three wells. b. A third well to serve the Crystal Reservoir would necessitate larger piping than what the existing Pump Station Building can readily accommodate. c. A second well to serve the Golden Valley Reservoir seems to be a more likely scenario and that Pump Station can readily accommodate upsized piping to allow for that eventuality. We recommend that the contract be awarded to Bmschville Construction without the alternate for the total amount of $448,527.00. Sincerely, BOLTON & MENK, INC. 44 Steve Nelson, P.E. Project Manager cc: Wayne Houle, Interim City Engineer, Crystal Bob Paschke, Director of Public Works, New Hope H:UWC_PRW22107452\Water Supply Um\6_Plasu-Spxs%B Bid TabuMmUiid Evaluation finer N22107452_WSL 2015 .do DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer ABSTRACT OF BIDS JOINT WATER COMMISSION EMERGENCY WELLS WATER SUPPLY LINE BMI PROJECT NO. N22.107452 BuncNville 4n, loo. MIn9eFDOII6.... Co. Inc. ITEM MPRNT Hanover Hanoner, MN MN ssan MN NO, NEM WANT. UNIT UNIT YXICE MOUNT RICE UNIT PRICE AMOUNT 1 2021.501 MOBILIZATION 1 LS $30.000.00 $30,00090 $23,000.00 $23,000.00 2 2104.501 REMOVE CURB B GUTTER 20 LF $10.00 $70000 $11.15 $780.50 3 2104501 REMOVE PIPE 125 LF $15.00 $1.87500 $26.85 $3,356. 5 4 2104505 REMOVE CONCRETE DRIVEWAY PAVEMENT 30 BY $1500 $45000 $1300 $39000 5 2104.505 REMOVE BITUMINOUS PAVEMENT 730 BY $9.00 $6,570.50 $10.00 $7.30000 6 2105501 COMMON EXCAVATION (P) 200 Cy $35.00 $7,000.00 $33.50 $6]00.00 7 2105.525 TOPSOIL BORROW (1 270 Cy $3500 $9,450.00 $2650 $6.615.00 8 2123.610 CRAWLER MOUNTED BACKHOE (EXPLORATORY EXO) 4 HR $500.00 $2000.00 MIX)SO $1,950.00 9 2211 W3 AGGREGATE BASE CLASS 5(CV) 225 Cy $5000 $11,250o 349 00 $11,02500 10 2360.503 TYPE SP 125 WEARING COURSE (2.B) 100 TON $10500 510.560.50 5100.00 $10.000.50 11 2360503 TYPE SP 125 NON WEARING COURSE (2,B) 200 TON $95.00 $19.00000 $89.15 $17,830.50 12 25D2.604 P'POLYSI BENE INSULATION 10 BY $4000 .H0000 $1900 $19000 13 2503.511 1V'RC PIPE SEWER CL. V 15 LF $100.00 $150000 $6500 $875.00 14 2503.602 CONNECT TO EXISTING STORM SEWER 1 EA $250.00 $2500.50 $1,00000 $1.000.00 15 2503.602 CONNECT TO EXISTING SANITARY 2 EA $2500.00 $5,000.00 $1,120.00 $2,240.00 16 2503. W2 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 1 EA $6000.00 $6,000.00 N, 620.00 54620.00 17 2503.602 CONSTRUCT MANHOLE -DESIGN METER 3 EA $10000.00 $30500.00 ;1370000 $41,10000 18 2503.602 CONSTRUCT MANHOLE - DESIGN SPECIAL 1 EA $1BOoO.00 $1000000 $6,50D.00 $6,50000 19 2503.502 CONSTRUCT MANHOLE -DESIGN SPECIALS 1 EA $7.000.00 $7.000.00 55,450 SO $545000 20 2503602 CONSTRUCT DRAINAGE STRUCTURE DESIGN G 1 EA $3,00.00 $3.050,00 $30moo $$000.00 21 2503603 5' PVC PIPE SEWER SDR -28) 25 LF $00.00 $2.00.50 $74,10 31.85250 22 25036038' PVC PIPE SEWER (SDR -35) 20 LF $9000 $1,000.00 $54.25 $11085.0 23 2504602 CONNECT TO EXISTING WATER MAIN 1 EA $5,000 OD $5.000.00 $1.00 $100 24 2504.602 CONNECT TO EXISTING WATER MAIN-WETTAP 1 EA $10,00.0 $10.00.00 $10 $1.00 25 2504.02 6 GATE VALVE& BOX 4 EA $1,850.00 $7400.0 $1265.00 sSm0 26 2504602 8- GATE VALVE B BOX 4 EA $2.300.00 $9,20D.00 $2145.00 $0,58000 27 2504.602 12" GATE VALVE 8 BOX 1 EA m,om,m 54050.00 S215O.0 $2,15000 28 2504.02 HYDRANT 5 EA $500.00 $25,00,0 N8350.0 $31,750,0 29 2504603 1.5"SSFORCEMAIN 45 LF $60.00 u70D 0O $84.00 $3,780.0 30 2504.603 6 -DIP WATERMAIN 47 LF $65.0 $3,055.00 $6.10 $2,82470 31 25" W3 &"DIP WATERMAIN 790 LF $70.0 $55300.00 $9975 $78,802.50 32 250460 IZ DIP WATERMAIN 80 LF $90.00 $720.0 $12000 $9,600.00 33 2504,608" TRENCHLESS WATERMAIN 920 LF $8000 $55,20000 $80.30 $62836.00 34 2504.68 WATERMAIN FITTINGS 1800 LB $8.0 $12,600.00 51195 $191200 ASETRAT OF BID PAGEI ofR ABSTRACT OF BIDS JOINT WATER COMMISSION EMERGENCY WELLS WATER SUPPLY LINE SMI PROJECT NO. N22.107452 iNO. NO. ITEM APdRO)L OUPN T. UNIT BurschvHe..,MINOon, Inc. Hanover MN UNR PRICE AMOUNT Co. Inc. MingeCO0 Chanhassen, CM1anWuen MN UNIT PRICE AMWNT 35 36 31 38 39 40 41 42 43 44 45 46 2506502 CHIMNEY SEAL TYPE EXTERNAL 2531501 CONCRETE CURB B GUTTER DESIGN 6618 2531507 0" CONCRETE DRIVEWAY PAVEMENT 254002 BOLLARD 2545509 ELECTRICAL CONDUIT 2565501 TRAFFIC CONTROL 2673.502 SILT FENCE TYPE MACHINE SLICED 2573.530 STORM GRAIN INLET PROTECTION 2575501 SEEDING 2575502 SEED MIMURE 25-151 2575.532 FERTIUMR TYPE 3 (22-51 0) 2575560 HYDRAULIC SOIL STABLIrER, TYPE 8 2 70 3O 2 1 1 190 6 1 0 10 1750 EA LF BY EA LS LS LF EA ACRE LB LB LB $20000 N0000 $335.0 M70 O3 $100 $2,80000 $45.00 $89.0 $900.00 $23350,00 $3,35000 $6.15 $1400 1390.0 $4.0 $31500 $2.870.0 $1,0000 $23,3500 $3,350.0 $1, 168 SO $510.0 $3.90.0 540500 $05.00 $250.0 $10000 $200.0 $22 WOOD $2200.0 $4.00000 $1000.00 $5.00 $950.0 $300.0 $15000 $440.0 $44000 $12.25 $1102,0 $4.40 $M0.00 $155 $3.35 $16500 $5,852.SO $1.93 $33P.0 GENERATOR RELOCATION SUB BID (PROVIDED BY OWNERI': • The eurseaNl law Udder Mil be myuOrd b Incanoreb Ne genxelm Odo ,U0n bM MbimE by Me Oi eMI.-tlNgeMRbr relarsdan end rebblend well woM Mond MM all meNlnNm ee Pen of Mtir A d—orre. BID ALTERNATE BA -1 10 DIPWATERMAIN 275 LF BA -1 10'TRENCHLESSWATERMAIN 920 LF $428bIO&M Q $37,867.00 Q $b6.10,45 O•Q $32725.00 $74.900.0 $107,705.00 ABSTRACT OF BIDS PAGE 2 oft ABSTRACT OF BIDS JOINT WATER COMMISSION EMERGENCY WELLS WATER SUPPLY LINE 13MI PROJECT NO. N22.107452 ITEM NO, REM APPROX. OURNT. UNIT 1 2021501 MOBILRATION 1 LS 2 2104.501 REMOVE CURB & GUTTER 70 LF 3 2104 MI REMOVE PIPE 125 LF 4 2104505 REMOVE CONCRETE DRIVEWAY PAVEMENT 30 BY 5 2104505 REMOVE BRUMINOUS PAVEMENT 73D BY 6 2105501 COMMON EXCAVATION UP) 200 CY 7 2105.525 TOPSOIL BORROW TLV) 270 CY 8 2123.610 CRAWLER MOUNTED BACKHOE (EXPLORATORY EXC) 4 HR 9 2211503 AGGREGATE BASE CLASS 5 (CV) 225 CY 10 2360.503 TYPE SP 125 WEARING COURSE (2, B) 100 TON 11 2360503 TYPE SP 12.5 NON WEARING COURSE (2, B) 200 TON 12 2502604 TPOLYSTYRENE INSULATION 10 SY 13 2601511 15' RC PIPE SEWER OL V 15 LF 14 2501602 CONNECT TO EXISTING STORM SEWER 1 EA 15 2501602 CONNECT TO EXISTING SANITARY 2 EA 16 2509602 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 1 EA 17 2503.602 CONSTRUCT MANHOLE -DESIGN METER 3 EA 18 2503602 CONSTRUCT MANHOLE -DESIGN SPECIAL 1 EA 19 2503602 OONSTRUCTMANHOLE-0ESIGNSPECIALB 1 EA 20 2603602 CONSTRUCT DRAINAGE STRUCTURE DESIGN G 1 EA 21 2503.6036" PVC PIPE SEWER( SDR -26) 25 LF 22 2503603 8- PVC PIPE SEWER(SDR-35) 20 LF 23 2607 602 CONNECT TO EXISTING WATER MAIN 1 EA 24 25N W2 CONNECT TO EXISTING WATER MAIN - WET TAP 1 EA 25 2504.6026' GATE VALVE& BOX 4 EA 26 2504602 W GATE VALVE & BOX 4 EA 27 2504k02 12' GATE VALVE & BOX 1 EA 28 2504.602 HYDRANT 5 EA 29 2504.6031.5"SS FORCEMAIN 45 LF 30 2504603 6- DIP WATERMAIN 47 LF 31 25096038'DIPWATERWIN 790 LF 32 2504.60312 -DIP WATERMAIN 60 LF 33 2504.603 8" TRENCHLE55 WATERMAIN 920 LF 34 2504 BOB WATERMAIN FITTINGS 1600 LB BundlrllN LoneWctlon, LK. MingaF ConsVuctlon $7,31)BW $6 70 W �T $6 615. $1960.01 $11.026 0p $10,000 0 $17.830.00 $190.00 $975.00 $1060 6p $78802 $9,600 OQ "2,836 IN $19.120.00 ABSTRACT OF BID$ PAGE 1012 ABSTRACT OF BIDS JOINT WATER COMMISSION EMERGENCY WELLS WATER SUPPLY LINE BMI PROJECT NO. N22, 107452 ITEM NO. ITEM APPROX. QUANT. UNIT 1 Bumchvllle Co. . on, lTo. I MN I UNRPNAE AMOUNT z MInB..COneWclion Co. In.. Chanhassen, MN I IMRPRCE AMOUNT 35 W 37 38 39 40 41 42 43 b 45 46 2506.602 CHIMNEY SEAL TYPE EMERNAL 2531 NO CONCRETE CURB B GUTTER DESIGN M18 2531.507 8" CONCRETE DRIVEWAY PAVEMENT 2540.602 BOLLARD 2545.509 ELECTRICAL CONDUIT 2553.801 TRAFFIC CONTROL 2573.502 SILT FENCE TYPE MACHINE SLICED 2573.530 STORM DRAIN INLET PROTECTION 2575.501 SEEDING 2575502 SEED MIXTURE 25-151 2575532 FERTILIZER TYPE 3(22-510) 2575560 HYDRAULIC SOIL STABILIZER, TYPE 8 2 70 30 2 1 1 IN a 1 90 100 1750 EA LF SY EA LS LS LF EA ACRE LB LB LB $20000 UNS $33500 $45.00 $89.00 $90000 $2335000 $3350.00 $6.15 $14000 $3900.00 $L50 $165 $3.35 $67000 $3,150.00 $2.670.00 $1.803.0 $23,350.00 $3.350.00 $1180.50 $840.00 $3.900.00 54050 $165.00 $5,862.50 54000 $2.800.00 $85.00 $255000 $1000.00 $200000 $22,500.00 $2250000 54000.00 $4,00000 $5.00 $95000 $300.00 $100000 $4400.00 54400.00 $1225 $1102.50 $4AO $440.00 $1.93 $3,377.50 GENERATOR RELOCATION SUBFBID (PROVIDED BY GINNER) me..oftll mw b.W.,.11. rey .. u»$—.r.1—A. N4 oIA.nM Ey Me Oim.Q.nS M..Ine 9=n.o.,.1...no..ng «MI—..lo, .11 .11 [wrtn.t- A, Mut .1 lnen AA--.. BID ALTERNATE BA -1 10" DIP WATERMAIN 275 IF BA -1 10" TRENCHLESS WATERMAIN 920 LF 5428.805,45 QQ $37,357.W Q 5466`18z� 0. •O $32 725 00 $74980.W $107,705.00 ABSTRACT OF BIO$ PPGE2 W$ city 0f goldenll'� MEMORANDUM valley Public Works Department 763-593-8030 / 763.593-3988 (faX) Date: February 11, 2015 To: Joint Water Commission From: Bert Tracy, Public Works Maintenance Manage Subject: Golden Valley Pump Station Generator Monitoring Upgrade to SCADA System C: Sue Virnig, Finance Director Golden Valley staff met with Kraig LaFreniere, Total Control, and Kyle from Ziegler Power Systems, to discuss the possibility of upgrading the Golden Valley pump house generator remote monitoring to the 1WC SCADA system. Total Control and Ziegler worked through the hardware and software logistics to complete the remote monitoring upgrade. Total Control and Ziegler Power Systems will be working as a team to complete this project. Below are the quotes received from Ziegler Power Systems and Total Control Systems Inc. for the remote monitoring upgrade: Ziegler Power Systems interface module including installation $2,600.30 Total Control Systems Verizon cradle point unit installation, and connect generator to SCADA for remote monitoring $3,219.98 TOTAL $5,820.28 Note: Total Control portion of project not to exceed $5,179.98. It is recommended to approve the generator monitoring upgrade to Ziegler Power Systems and Total Control Systems Inc. Attachments Zeigler Power Systems Estimate Total Control Systems, Inc. Estimate G V WQMennos\2U151WC Generator Monitoring Upgrades 0 SCADA.doa ZIEGLER M 8050 State Hwy. 101 Shakopee, MN 55379-9734 REPAIR ESTIMATE CUSTOMER: J City of Golden Valley / Supply Alarm Points for the SCADA / 3258600 PERSON TALKED TO: Bert Tracy MODEL: 3412 PHONE NO: 763-593.3981 / btracy@goldenvalleymn.gov DESCRIPTION DATE: 0112212015 W/O #: SERIAL NO: SIZ24497 FAX NO: 763.593.8024 INCLUDED IN PRICE TOTAL 9 INSTALL CUSTOMER INTERFACE MODULE TO PROVIDE ALARM POINTS FOR THE SCADA/ PARTS X $1,187.09 Iff TECHNICIAN LABOR TO (STALL AND WIRE IN COMPONENTS X $1,080.00 TECHNICIAN TRAVEL CHARGES X $203.50 SERVICE AND ENVIROMENTAL FEE X $129.71 E SALES TAX / TAX EXEMPT X $0.00 GRAND TOTAL $2,600.3 COMMENTS: All work performed after normal operating hours will be charged an additional $40.00 peour. All work performed on Sun. or Holiday's will be charged an additonal $55.00 per hour.r. h ATTACHMENTS IJ� I Warranty Coverage On This Repair ESTIMATE BY Bob J Eisenschenk Status ZIEGLER PHONE NO.: Estimate 952-8874492 Expiration Date ZIEGLER INC. LOCATION 0212112015 Shakopee - Industrial Field Service " Estimates do not include sales tax or service supplies and environmental charges. Please call if you have any questions. totalcontr©I SYSTEMS INC February 4th, 2015 To: Bert Tracy Redundancy. Total Control Systems, Inc. 38841 Nyman Drive NE PO Box 40 Stanchfreld, MN 55080-0040 Phone 320-396-4442 / Fax 320- 396-4443 Re: Golden Valley, Minnesota — Pump Station Generator & Verizon Cradlepoint IBR60OLPE for SCADA Total Control Systems, Inc. (TCS) proposes to furnish, configure and install Verizon Cradlepoint unit for the Golden Valley Pump Station to provide SCADA communication functions and redundancy to existing packet radio system. TCS also proposes to connect the Pump Station Generator to SCADA for remote monitoring and load shed scheduling utilizing the existing SCADA system. Coordination with the generator service technician and electrician will allow us to monitor generator and automatic transfer switch status, while also controlling when the generator needs to run for exercising and load shedding. Modifications will include electrical connections, pump station control & operator interface updates to include new generator & transfer switch monitoring and control. Communication modifications will also be made to incorporate the new Verizon broadband unit. Master SCADA modifications will also be made to accommodate the generator, transfer switch & Venzon mode of communications. Testing and training will also be provided. Equipment: Qty. 1 Cradlepoint IBR600LPE-VZ unit Generator RTU board Labor Estimated Project Cost Total Project Cost Not To Exceed $779.98 (Quote Supplied by Ziegler) $2440.00 $3219.98 (NO TAX INCLUDED) $5179.98 (NO TAX INCLUDED) NOTE: Monthly Verizon service NOT included, this is a customer responsibility. We acknowledge receipt of Addendum No. . Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added W any past due balance. Price may be dependent on past credit history. This quote/proposal valid for 60 days. Wok to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. F.O.B. job-ske. Freight allowed Start-up service/training, documentation and equipment adjustment is included as spedfied. TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL69M ENCLOSED INDUSTRLAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIROJU E]RENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project Sincerely, TOTAL CONTROL SYSTEMS, INC. Kraig LaFreniere KL/lb