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03-12-2015 JWC Agenda PacketGolden Valley • Crystal • New Hope AGENDA JOINT WATER COMMISSION March 12, 2015 — 1:30 p.m. Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes — February 11, 2015 3. Tri -City Council Meeting (March 31, 2015; 6 pm) 4. 36 -Inch Watermain Emergency Repair Update (Pasch ke/Oliver/Houle) 5. Update on Emergency Backup Water Supply Project (Pasch ke/Houle/Tracy) 6. Update on County Road 9 Project (Houle) 7. Other Business 8. Adjournment This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of February 11, 2015 The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at 1:37 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Wayne Houle, Acting City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bob Paschke, Director of Public Works, New Hope Bernie Weber, Operations Manager, New Hope 1 Dave Lemke, Utilities Supervisor, New Hope Sue Virnig, Finance Director, Golden Valley Marc Nevinski, Physical Development D'kedor, Gc Jeff Oliver, City Engineer, Golden Valle Bert Tracy, Public Works MaintenanceS Kelley Janes, Utilities Supervisor, GoldenPat Schutrop, Administrative Assistant, GVa Others Present Pat Backen, Council'v� Bill Bolongin, Council M Marcia Glick, City Mana Brian Simman Malloy, Montague,' the audit report for $8,975. Id to approve the minutes of the January 7, 2015 meeting a sevich & Co., P.A. (MMKR) submitted the contract to prepare December 31, 2014. The estimate for the basic audit fee is MOVED by McDonald and seconded by Norris directing Chair Burt to sign the contract with MMKR for the preparation of the audit report for 2014. Motion carried. 36 -Inch Watermain Emergency Repair Update Brian Simmons, Bolton & Menk, Inc., discussed the preliminary design technical memo outlining repair and replacement methods for the 36 -inch watermain emergency repair. Bolton & Menk is recommending the loose -fit slip -line for the area west of the CR 81 intersection, jack and bore in a casing through the CR 81 intersection, and open cut replacement in the area east of the CR 81 intersection. Because the CR 81 and CR 9 area is a crowded utility corridor, Bolton & Menk recommended jacking and boring a casing to avoid some of those utilities. This portion of the project will be coordinated with the work done by Hennepin County. I:Voint Water Commission\JWC Minutes\2015 JWC Minutes\02-11-2015 JWC Minutes.doc Joint Water Commission February 11, 2015 Page 2 of 4 The connection to the Minneapolis 48 -inch line will need to be completed by May 15, 2015 to accommodate Minneapolis water restrictions. A portion of the 36 -inch watermain crosses under the Burlington Northern Sante Fe Railroad/Metro Blue Line Railroad crossing at a shallow depth. Bolton & Menk is recommending constructing a new steel casing crossing to ensure that the JWC main will not need to be relocated in the future to meet rail requirements. The railroad will require a permit and that application process should start early in the project. The 36 -inch PCCP main will need to be shut down during the proejeIton & Menk anticipates that the project will be ready to begin by April 2015 with substantial coby August 15, 2015. Water customers may experience small changes in water pressure. Robbinsdale Council Members and City Manager Ma sewer located west of CR 81 during this project. The solution to offer at this time. Glick requested theA area during the project work. Simmons said the project. Because the 36 -inch PCCP main will b do demand will be met by the Golden Val, motor replacement upgrades will need to c Bids will need to be prepared for the pump The TAC recommends hhh a two pro the project costs will evelope in two Robbinsdale, will also b e. MOVED by and se Advertis r the gency 36-inc replacemen ect. n ca MOVED by onald and sec d by Memorandu pared by Bolt Menk, expres3IF&nterest in replacing its sanitary I Advisory mittee (TAC) did not have a, r the impacts cal businesses in this will experience ' al disturbance during for the of the project, the JWC water ation. To e e the demand, high service pump and ted as soo ossible. Two Advertisements for i es and t 6 -inch line replacement project. and enk I work on costs. Simmons said ommun ns plan, including the City of e TAC to move ahead with posting the ipiping/electrical/chemical upgrades and the to approve the Preliminary Design Technical I4 Motion carried. The consensus of the was to edule a Tri -City Council meeting on Tuesday, March 31, from 6 to 8:30 pm at the City of GoINV City Hall. Chair Burt will be the moderator of the meeting. The three city councils will discuss the condition of the entire JWC distribution system and discuss what) opportunities are available to address compromises in the system. The delay in constructing the Golden Valley well due to the 36 -inch PCCP watermain repair will also be discussed. Emergency Backup Water Supply Project Update • Authorize contract for JWC High Service Pump/Motor Replacements Project. Bids were received on January 27, 2015. One bid was received from Keys Well Drilling in the amount of $109,600. The TAC is requesting approval of the bid. (:\Joint Water Commission\IWC Minutes\2015 JWC Minutes\02-11-2015 JWC Minutes.doc Joint Water Commission February 11, 2015 Page 3 of 4 MOVED by McDonald and seconded by Norris to accept the bid from Keys Well Drilling Co. in the amount of $109,600 for the JWC High Service Pump/Motor Replacement project. • Authorize contract for the JWC Emergency Wells Water Supply Line. Bids were received on January 27, 2015. The following bids were received: The goal is to have the water supply line installed project. The TAC recommends approval of the toi Burschville Construction in the amount of $448A MOVED by Norris and seconded by Mc[ alternate bid, received from Burschville carried. Bert Tracy met with Ziegler Power Syste pump house generator remote monitor through the logistics to complete the re as a team. The following qU@0ffi&ere re Due to would future. MOVED by Mi in the amount upgrade the G Wayne Houle did not have Other Business None. prior to starting the 36 -inch PCCP -d without the alternate from %� i accept the total bAkount, minus the tion in the amount ofW8,527. Motion I Control` (C SCADA $3,219.98 $5,820.28 ss upgrading the Golden Valley Ziegler and Total Control worked oposed to complete the project' Py noted Total Control's portion of the project City staff to conduct the monitoring in the ry Normo accept the quotes received from Ziegler Power Systems :al Control in the amount of $3,219.98 (not to exceed $5,179.98) t se generator monitoring to the SCADA system. Motion carried. to report regarding the project. (:\Joint Water Commission\JWC Minutes\2015 JWC Minutes\02-11-2015 JWC Minutes.doc Subtotal Amount Total Amount Bidders Bid Bid Alternate Burschville Construction $411,170.00 $448,527.00 $86,400.00 Minger Construction $428,805.45 $466, 62.45 $107,705.00 GM Contracting $633,866.18 $63.18 $234,008.00 The goal is to have the water supply line installed project. The TAC recommends approval of the toi Burschville Construction in the amount of $448A MOVED by Norris and seconded by Mc[ alternate bid, received from Burschville carried. Bert Tracy met with Ziegler Power Syste pump house generator remote monitor through the logistics to complete the re as a team. The following qU@0ffi&ere re Due to would future. MOVED by Mi in the amount upgrade the G Wayne Houle did not have Other Business None. prior to starting the 36 -inch PCCP -d without the alternate from %� i accept the total bAkount, minus the tion in the amount ofW8,527. Motion I Control` (C SCADA $3,219.98 $5,820.28 ss upgrading the Golden Valley Ziegler and Total Control worked oposed to complete the project' Py noted Total Control's portion of the project City staff to conduct the monitoring in the ry Normo accept the quotes received from Ziegler Power Systems :al Control in the amount of $3,219.98 (not to exceed $5,179.98) t se generator monitoring to the SCADA system. Motion carried. to report regarding the project. (:\Joint Water Commission\JWC Minutes\2015 JWC Minutes\02-11-2015 JWC Minutes.doc Joint Water Commission February 11, 2015 Page 4 of 4 Next Meetine The next meeting is scheduled for Thursday, March 12, 2015, at 1:30 p.m. Adjournment Chair Burt adjourned the meeting at 2:47 p.m. ATTEST: Pat Sct Thomas D. Burt, Chair [:\Joint Water Commission\1WC Minutes\2015 JWC Minutes\02-11-2015 JWC Minutes.doc March 10, 2015 Jeff Oliver BO L_TCON & M r== N K / City Engineer 7800 Golden Valley Road Golden Valley, MN 55427-4588 Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bolton-menk.com RE: JWC Emergency Supply Pumps/Piping/Electrical/Chemical New Hope, Crystal, Golden Valley, MN Bid Evaluation BMI Project Number: N22.107452 Dear Jeff: 1 NC® Bids were received at Golden Valley City Hall at 10:30 a.m. on Tuesday March 10, 2015 and are summarized below: * - Includes a $60,000 Allowance. The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractors to build in additional contingencies. The Engineer's Opinion of Probable Cost was $1,666,000. We feel that the bids received were competitive and responsive and rebidding of the project would not provide any cost savings. Municipal Builders, Inc. is the lowest responsive and responsible bidder. The one addendum was received by the contractor and a Bid Bond for 5% of the bid was included with their bid. Alternate Combination for Equipment Write -In Deduct Page 00411-5 of the Bid Form included an "EQUIPMENT/MATERIALS SCHEDULE" that allowed bidders to write in the name of an "Alternate" manufacturer, for listed equipment in the table, along with a Deduct amount for using the said manufacturer. Municipal Builders, Inc. listed Goulds as an alternate manufacturer for the Vertical Turbine Pump (associated with the New Hope well) along with an associated Deduct amount of $10,000. DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer LUMP SUM ITEMS l a l b 1 c Total BIDDERS Crystal Golden Valley New Hoe la +lb+lc+$60 000 1 Municipal Builders $676,300 $406,300 $382,300 $1,524,900 2 Magney Construction $711,500 $622, 500 $444,700 $1,838,700 * - Includes a $60,000 Allowance. The specifications and bid documents did not contain any wording or ambiguities so as to force the Contractors to build in additional contingencies. The Engineer's Opinion of Probable Cost was $1,666,000. We feel that the bids received were competitive and responsive and rebidding of the project would not provide any cost savings. Municipal Builders, Inc. is the lowest responsive and responsible bidder. The one addendum was received by the contractor and a Bid Bond for 5% of the bid was included with their bid. Alternate Combination for Equipment Write -In Deduct Page 00411-5 of the Bid Form included an "EQUIPMENT/MATERIALS SCHEDULE" that allowed bidders to write in the name of an "Alternate" manufacturer, for listed equipment in the table, along with a Deduct amount for using the said manufacturer. Municipal Builders, Inc. listed Goulds as an alternate manufacturer for the Vertical Turbine Pump (associated with the New Hope well) along with an associated Deduct amount of $10,000. DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer Jeff Oliver JWC Emergency Supply Pumps/Piping/Electrical/Chemical - Bid Evaluation March 10, 2015 Page 2 It is recommended that the JWC accept this proposed alternate and the associated deduct. The combined project cost with this alternate is listed below. BIDDER BASE BID w/Alternate Vertical Turbine Pum Goulds 1 1 Municipal Builders, Inc. $1,514,900 * - Includes a $10,000 Deduct for using a Goulds vertical turbine pump. We recommend that the contract be awarded to Municipal Builders, Inc. with the deduct for using vertical turbine pump manufactured by Goulds for a total amount of $1,514,900. Any portion of the $60,000 construction allowance not used during the project will be deducted from the Contract via Change Order prior to final payment. Sincerely, BOLTON & MENK, INC. Steve Nelson, P.E. Project Manager cc: Wayne Houle, Interim City Engineer, Crystal Bob Paschke, Director of Public Works, New Hope H:UWC_PR\N22107452\Pumps_Piping—Electrical_Chemical\6_Plans-Specs\B_Bid Tabulation\Bid Evaluation Letter N22_107452_P_P. DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer