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05-06-2015 JWC Agenda Packet Golden Valley•Crystal•New Hope AGENDA JOINT WATER COMMISSION May 6, 2015—1:30 p.m. Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes— March 31, 2015 and April 2, 2015 3. Approve Professional Services Agreement with Bolton & Menk, Inc. (Oliver) 4. 36-Inch Watermain Emergency Repair Update (Paschke/Oliver/Ray) a. Resolution Supporting Improvements to the 36-Inch Pipe 5. Emergency Backup Water Supply Project Construction/Change Order Update (Kloepper/Kakach) 6. Update on County Road 9 Project (Ray/Kloepper) 7. Review 2016-2020 CIP (Virnig)—Will be distributed at meeting. 8. Other Business 9. Adjournment This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006(TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print,electronic, Braille,audiocassette,etc. TRI-CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 31, 2015 CALL TO ORDER AND INTRODUCTIONS The Tri-City Council meeting convened at 6:02 p.m. on Tuesday, March 31, 2015 in the Council Chambers at the City of Golden Valley City Hall, 7800 Golden Valley, Minnesota. Golden Valley Mayor Shep Harris called the meeting to order and opened with introductions. ATTENDANCE Golden Valley Recording Secretary Pat Schutrop recorded the attendance as follows: CRYSTAL COUNCIL: Jim Adams, Mayor Laura Libby, Council Member Olga Parsons, Council Member Elizabeth Dahl, Council Member ` Jeff Kolb, Council Member Casey Peak, Council Member ` Julie Deshler, Council Member CRYSTAL STAFF: Anne Norris, City Manager Mark Ray, Director of Public Works/City Engineer Wayne Houle, Past Interim Director of Public Works/City Engineer Randy Kloepper, Water Superintendent --- -- _ _----- — ---- ------- _____ NEW HOPE COUNCIL: Kathi Hemken, Mayor lohn Eider, Council Member � Andy Hoffe, Gouncil Member Eric Lammle, Cauncil Member Jonathan London,Couneil Member NEW HOPE STAFF: Kirk McDonald, City Manager Bob Paschke, Director of Pub�ic Works Bernie Weber,;Operatians Manager Dau2 Lemke, Utilities Supervisor GOLDEN VALLEY CQUNCIL: Shep Harris, Mayor -- - ------ ___-- _ Steve Schmidgall, Council Member � Joanie Clausen, Council Member Larry Fonnest, Council Member Andy Snope, Council Member ----- — -- ------ --- ----------------- ----- — GQLDEN VALLEY STAFF: Torn Burt, City Manager Marc Nevinski, Physical Development Director Sue Virnig, Finance Director Jeff Oliver, City Engineer Bert Tracy, Public Works Maintenance Manager Kelley Janes, Utilities Supervisor R.J. Kakach, Utility Engineer __ Pat Schutrop, Recording Secretary ' _ _----- ------ ___ — ----_ -----_.___ ____- -- _ _ _ __ OTHERS: George Selman, Robbinsdale Council Member Marcia Glick, Robbinsdale City Manager Marcus Thomas, Bolton & Menk, Inc. Brian Simmons, Bolton & Menk, ►nc. Tri-City Council Meeting Minutes March 31, 2015 Page 2 36-INCH WATERMAIN EMERGENCY REPAIR PROJECT Bolton & Menk discussed the methods and holistic approach to the emergency repair of the 36-inch watermain. Rehabilitation of the line will be done in segments and coordinated with Hennepin County and its County Road 9 project and the connection with the City of Minneapolis system.To minimize disruption of service and less above-ground surface disturbance, Bolton & Menk is recommending a loose-fit siip lining for the majority of the repair. There is a portion where the jack and bore method will be necessary located on County Road 81 where the Burlington Northern San Francisco Railroad line and future Bottineau LRT line is located and allow for future utility improvements for the Bottineau project, The portion of the rehabilitation project that connects to the water source in Minneapolis needs to be done before May 15 or after October 15 as required by the City of Minneapolis. Bolton & Menk projects this portion of the work will be completed before May 15 deadline. Substantial project completion is August 15, with final completion scheduled for September 21. Proiect Cost The estimate for the portion of the project for Minneapolis connection is $248,225. Because this portion of the project has a tight completion deadline and in order to meet the completion date of the entire project, bids for this connection have been published. The bids will be presented to the JWC for approval and award at its next meeting.The remaining portion of the replacement/repair of the 36-inch watermain is conservatively estimated to be $5,428,038 with an estimated total project cost to be $5,676,263. This does not include any costs to repair the Robbinsdale watermain. The estimated project cost breakdown of the three cities will be: Golden Valley-43%, Crystal-27%, and New Hope-30%. Golden Valley Mayor Harris added there is legislation pending where bonding dollars up to $7 million have been requested to potentially help pay for this work, including repairs to the Robbinsdale line. Mayor Harris and Golden Valley Council Member Snope will continue to be in contact with state legislators and should know the outcome in about a month. Robbinsdale Public Works Director Richard McCoy has been involved in the discussions regarding the 36-inch repair because the JWC is aware of issues in the Robbinsdale line and wanted to coordinate any efforts if possible. After initial discussions with the City of Robbinsdale, they have indicated they are not ready to make those repairs at this time; however, the JWC must proceed with rehabilitation of the 36-inch line to continue service to its customers this year. The time constraints involved in getting the portion of the repair completed on the Minneapolis connection necessitate the JWC to move ahead before the outcome of the bond bill is known. Any delays from a logistic standpoint, would result in delays in bringing the line back into service. Currently, the water line will be out of service during the summer. The emergency water supply wells is the backup water supply plan for the JWC. As a backup to the emergency backup supply plan, the JWC is looking at an interconnect with surrounding cities (Brooklyn Park and Robbinsdale's watermain) and the JWC currently has one connection to St. Louis Park. If there is a power outage, we have an emergency backup generator as emergency backup operation and that is monitored with a SCADA system. The Crystal reservoir has about 3 to 4 days backup water supply giving time to handle a short-term emergency situation with the distribution system. The system is currently set up to pump out of the Crystal reservoir during the day and do a water exchange during the evening to keep the water pressure steady. Tri-City Council Meeting Minutes March 31, 2015 Page 3 The JWC is looking to evaluating the entire system to examine the condition and identify repairs that may be necessary. It would be advantageous to rehabilitate the line from end to end. Draft Resolution Supportin� Makin� Improvements to the 36-Inch Watermain Each city agreed it is imperative to move ahead with the emergency repair/replacement of the 36-inch watermain for service to the JWC. They will present the resolution at respective city council sessions for approval and each city will be responsible for their share of the cost. Communication and Conservation Plan Staff involved in developing the communications plan consisted of communications staff and the 1WC Technical Advisory Committee (TAC) from the three cities. The communications in terms of typicai construction impacts are routine in nature. Unique to this project is the education and awareness piece relative to water supply impacts and potential for implementing conservation efforts. The goal of this appropriate communication plan is to get communication out to the public ahead of an emergency and have plans for communications in the event of emergencies. The reason the JWC is doing the communication plan is because of the break history of the 36-inch line. Want to have more control over the communication rather than reactionary emergency situations. Three components will be included in the communications plan: project planning (happening in advance of the project), project construction (occurring during construction), and emergency project communications (dispatched in the event of a specific emergency). The focus group for the communication will largely be the affected property owners and those on the project corridar. Project planning will communicate upfront the project schedules, overall project parameters, road ciosures, and other typical inconveniences due to the project, go-to people to contact. Advanced communications for project planning will include communication to the general overall customer population that the JWC serves. Educating them to what and how the system is working and what takes place to deliver water to their homes, introduce temporary water reduction due to the project or naturally. Project construction communications will be regular communications (approximately weekly depending on project progress and access). Will be daily informal communications occurring on a daily basis. Emergency project communications are related to possible water supply shortage. These are communications plans prepared in advance but will not be dispatched on an as-needed basis. Bolton & Menk has identified scenarios that could potentially cause a water shortage.Throughout the project, there will be a continuous monitoring of the water system. Hennepin County will be also working in this area and property owners will not differentiate the difference and we want to work together to coordinate communication efforts. The overall specifics are still being developed. Project updates for websites, media and social media releases, and potential blog. This will go through city managers and public works staff. Stage 1 witl be educating with press releases and create talking points to communicate to property owners. If Stage 2 is necessary which will be a partial watering ban (during 11 am to 6 pm) and getting that communicated with another set of talking points. Stage 3 would be major pipe or pump failure that Tri-City Council Meeting Minutes March 31, 2015 Page 4 would push inta a full watering ban and conservation of use. Already met with fire and public safety departments of the cities to gather information in creating the talking points and plan of communication if Stage 3 is necessary to implement. If a drought were to happen, a watering ban would be necessary to conserve the water and keep the drawdown to a minimum during the project construction. Maybe present to the property owners to ask them to think about their water use during the construction project. Educating them about the advantages and disadvantages of when to water as well.The ban would be communicated to property owners in all three cities and not just the properties within the construction corridor. The point person for communication on the project will be decided with the review of the communication plan. NEXT STEPS JWC Distribution Svstem Stud� The 1WC distribution system consists of about 21 miles of pipe larger than 12 inches in diameter.This system takes water from the JWC reservoirs and water towers out to the three cities' systems. The majority of the distribution system owned by the JWC is the 36-inch PCCP pipe.The TAC is recommending an analysis of the 21 miles of pipe be completed to identify liabilities and what will need to be done to address those liabilities. They are recommending the study be done in coincide with the Douglas Drive rehabilitation project so that forensic testing on the pipe if necessary and get better feel for what facing system wide. Begin talking scope of services soon including discussions with consulting firms that do this type of analysis. Anticipate recommend to the JWC in the fall and winter 2015, The study will be ongoing in 2016 and completed in late 2016, early 2017.The study does not have a defined scope so no costs can be determined yet. Mayor Harris requested a map of the distribution system be sent out to the member cities and included on the JWC website, www.jwcontap.org. OTHER BUSINESS Operations durin�Construction The emergency wells can only be used those as a last resort. As long as there is water in the reservoir, the JWC cannot access the wells. If a partial or complete ban is implemented, can the State offer any assistance. If the wells are used, the conservation ban wauld be strict. That is the worst-case scenario. Not anticipating that. Discussion of Third Well The third well has not been built in Go�den Valley for the reason we don't want to take the Golden Valley reservoir out of service due to a generator that needs to be moved. With the work needed to repair the emergency repair/replacement of the PCP pipe. Recommending delay of construction of the Golden Valley well at this time.The two wells and New Hope well currently are out-producing the anticipated amount and staff is confident those wells could provide a sufficient supply in the event of an emergency. If the production rate should change in the near future, re-examining the construction af the Golden Valley well sooner than anticipated will be discussed. Redistribute those funds to offset the construction costs needed for the 36 inch pccp. Recommending delaying construction for 3 to 5 years.The contract for the wells may need to be amended if that is recommended by the city attorney. Tri-City Council Meeting Minutes March 31, 2015 Page 5 ADJOURNMENT Mayor Harris adjourned the meeting at 7:09 p.m. Respectfully submitted, Pat Schutrop, Recording Secretary JOINT WATER COMMISSION MINUTES Golden Valley-Crystal - New Hope Meeting of Apri) 2, 2015 The Golden Valley—Crystal—New Hope loint Water Commission (JWC) meeting was called to order at 10:08 a.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal �;� �a ' Kirk McDonald, City Manager, New Hope � ��'ii � _��' Staff Present '' �j k Mark Ray, Director of Public Works/City Engineer, Crys�l� Bob Paschke, Director of Public Works, New Hope - Chris Long, City Engineer, New Hope �� - Marc Nevinski, Physical Development Director ��; ��_ � Sue Virnig, Finance Director, Golden Valley ��';� �� Jeff Oliver, City Engineer, Golden Valley; � ��`�� ti Pat Schutrop,Administrative Assistant'u��d�n Valley = �'�� L�G ,; 4�� F =�a Minutes of March 12, 2015 Meetin� �°��` , � e� =a� The bid amount of$1,524,900 as recorded ir��e minc��+��for the JW��mergency Supply �� Pumps/Piping/Electrical/G#� `�� roject awa�d to Muni�a��uilders"�h�uld be corrected to read $1,514,900 (includes a��t�,�700 c��tfor using� Gou��ierti��I:��,rbine�pump). . �i � , :� ` i g�'y -, `� U�IIII�N��Y . MOVED by McDonald an�` conded b�allorris to ap{�i`�ve the minutes of the March 12, 2015 meeting as �., amended. Motion carried. �� - "�� , �� _ t `'V � = �_ 36-Inch �"�rmain �' �� nc R�e �ir and Em`� � � B�+�ku Water Su I Pro'ect U date Bids w��received on Ma�c��6, 201��or the east��T�c�of the JWC 36-inch PCCP replacement/repair project Nfl��eapolis connecti�� The fof�C��ing three bids were received: ��; ��;� i,; � '' ��R �eislinger&Son�r�nc. � ° $190,942.00 C��r�Perkins Con��i��cting, Inc. $196,814.00 G.�` ��licki, Inc. �� $246,675.00 �,: a�� Bolton & Menk, Inc. recorr��r��#�i�e project be awarded to the low bidder, Geislinger&Sons, Inc. 4� MOVED by Norris and seconded by McDonald to award the contract to Geislinger&Sons, Inc. in the amount of$190,942 for the east end of the JWC 36-inch PCCP replacement/repair project-Minneapolis connection. Motion carried. Emer�encv Backup Water Supplv Prolect Update Due to the immediate need to repair the 36-inch watermain line, the Golden Valley well will be delayed. MOVED by Norris and seconded by McDonald to direct the Technical Advisory Committee to proceed and contact Traut Wells, Inc. and any other contractors associated with the project to discuss the delay and contract with JWC for the well. Motion carried. I:Voint Water Commission�lWC Minutes\20151WC Minutes\04-02-20151WC Minutes.doc loint Water Commission April 2, 2015 Page 2 of 2 . Countv Road 9 Proiect Update Mark Ray reported the contractor has started removals. Other Business None. Next Meetin� The next meeting is scheduled for Wednesday, May 6, 2015, at 1:30 p.m. Adiournment Chair Burt adjourned the meeting at 10:12 a.m. r,r��,`�� a� '�r �� N �� F�t�omas D. Burt��hair r� x"' ` �� ATTEST: � #:_: ��_. ��, �_ c"�'� �� V h�. . i � � �� " � �Y Pat Schutrop, Recording Secretary �k�e,��,�Pt `��r `�� "` � 5�r ai�i �� r� � � �—��, �,, ��,h. �� "� ta, s�� ,� ��`i�I(��,+ ... ' �_;- - : �� _ n�� . �- � ��% ;�'r��o �� s °,t - � , ��°i„. x , .. �. ��"4� �u �i g GF�� r�. L��uy a�� ,;-� i��A ��;; ,y�G; ��<�. ��,:. ��,E � -_- I:\Joint Water CommissionuWC Minutes\20151WC Minutes\04-02-20151WC Minutes.doc �� , ' � � ` . � �.. � �'hy�ical Tl�velc�prnent De�aartment �� _ 7��-sss-so�o t��-s�� s�t�a�� Date: May 6, 2015 To: Joint Water Commission From: Jeff Oliver, PE, City Engineer Subject: Bolton & Menk, Inc. Agreement for Professional Services In December of 2014, the Joint Water Commission approved a Letter of Understanding with Bolton & Menk, Inc. for preliminary engineering services on rehabilitation of the 36-inch PCCP line through Robbinsdale. Bolton & Menk (BMI) has prepared a new agreement which covers design and bid services as well as construction services associated with the remainder of the 36- inch PCCP rehabilitation project. This agreement shows the costs associated with each portion of the project and is broken down into hourly estimates for design and construction and a total cost for the whole project. The majority of the project design is completed and construction is scheduled to start at the end of April on the Minneapolis end of the project. The rest of the project is scheduled to take place in the summer of 2015. Additional professional services will be required on top of what is proposed in this agreement. The proposal was received prior to the change in project schedule and more design will be required into the month of May to better coordinate with existing utilities along the County Road 9 corridor. Recommended Action Approve the Agreement for Professional Services with Bolton & Menk, Inc. for design, bid, and construction services (Tasks 1, 2, and 3) on the Joint Water Commission 36-inch PCCP Rehabilitation project in Robbinsdale not to exceed $512,800. G:WWC\36_inch Repair_Replacement\BMI Professional Services Approval Memo.docx AGREEMENT FOR PROFESSIONAL SERVICES JOINT WATER COMMISSION, MINNESOTA and BOLTON & MENK, INC. (ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION OF REPAIR/REPLACEMENT OF THE 36" PCCP LINE- JWC) This Agreement, made this day of , 20 , by and between JOINT WATER COMMISSION, 7800 Golden Valley Road, Golden Valley, MN 55427-4588, hereinafter referred to as JWC, and BOLTON & MENK, INC., 1960 Premier Drive, Mankato Minnesota, hereinafter referred to as CONTRACTOR. SECTION I —CONTRACTOR'S SERVICES A. The CONTRACTOR shall undertake the work described in the attached documents, listed below, which are incorporated herein by reference, and in the indicated Exhibits. 1. Exhibit I — Project Issues Map 2. Exhibit II — Fee Proposals II.A. Letter of Understanding (12/3/14) — Identifies the Task 1 "Upfront Engineering Costs" including: o Preliminary Design and Technical Memorandum o Surveying Costs II.B. Detailed Cost Estimate for Tasks 2 & 3 — Identifies Task 2 "Design and Bid Services" and Task 3 "Construction Services" 3. Exhibit III - Hourly Rates 4. Exhibit IV—JWC Request for Qualifications(RFQ) B. Upon mutual agreement of the parties, Additional Services may be authorized as described in Paragraph IV.B. SECTION II -THE JWC'S RESPONSIBILITIES A. The JWC shall promptly compensate the CONTRACTOR in accordance with Section III of this Agreement. B. The JWC will give prompt notice to the CONTRACTOR whenever the JWC observes or otherwise becomes aware of any defect in the project. H:\JWC_PR1R22109358\0_36in PCCP LineW Project Management\Engineering AgreementWWC_BMI_Agreement_36in PCCP.doc Page 1 of 11 C. The JWC shall designate a liaison person to act as the JWC'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the JWC'S policies with respect to the project and CONTRACTOR'S services. D. The JWC will obtain any and all regulatory permits required for the proper and legal execution of the project. H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering AgreementWWC_BMI_Agreement_36in_PCCP.doc Page 2 of 11 SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The JWC will compensate the CONTRACTOR on a LUMP SUM basis for the Task 1 "Upfront Engineering Costs" outlined in the attached Letter of Understanding (dated 12/3/2014) in Exhibit II.A, for the percent of work completed to date. 2. The JWC will compensate the CONTRACTOR on a LUMP SUM basis as for the Task 2 "Design and Bid Services" outlined in the attached Detailed Cost Estimate for Tasks 2 & 3, Exhibit II.B, for the percent of work completed to date. 3. The JWC will compensate the CONTRACTOR on hourly basis as for the Task 3 "Construction Services" outlined in the attached Detailed Cost Estimate for Tasks 2 & 3, Exhibit II.B, for the services provided. 4. Additional services will be billed on an hourly basis for the services listed in Exhibit II and at the rates listed in the Exhibit III. B. The payment to the CONTRACTOR will be made by the JWC upon billing at intervals not more often than monthly for the percent of work completed and for any additional services at the herein rates. SECTION IV -GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the JWC changes or is required to change the scope of the project from that described in Section I and/or the applicable addendum, and such changes require Additional Services by the CONTRACTOR, the CONTRACTOR shall be entitled to additional compensation at the applicable hourly rates. The CONTRACTOR shall give notice to the JWC of any Additional Services, prior to furnishing such additional services. The JWC may request an estimate of additional cost from the CONTRACTOR, and upon receipt of the request, the CONTRACTOR shall furnish such, prior to authorization of the changed scope of work. C. LIMITATION OF LIABILITY CONTRACTOR shall indemnify, defend, and hold harmless JWC and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONTRACTOR'S employees, agents, or subcontractors. In no event shall JWC be liable to CONTRACTOR for consequential, incidental, indirect, special, or punitive damages. JWC shall indemnify, defend, and hold harmless CONTRACTOR and its employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or H:\JWC_PR\R22109358\0_36in PCCP Line�A Project ManagementlEngineering AgreementUWC_BMI_Agreement_36in PCCP.doc Page 3 of 11 omission by JWC'S employees, agents, or consultants. In no event shall CONTRACTOR be liable to JWC for consequential, incidental, indirect, special, or punitive damages. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the JWC or the CONTRACTOR. The CONTRACTOR'S services under this Agreement are being performed solely for the JWC'S benefit, and no other entity shall have any claim against the CONTRACTOR because of this Agreement or the performance or nonperformance of services provided hereunder. The JWC agrees to include a provision in all contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. D. INSURANCE The CONTRACTOR agrees to maintain, at the CONTRACTOR'S expense, statutory worker's compensation coverage. The CONTRACTOR also agrees to maintain, at CONTRACTOR'S expense, general liability insurance coverage insuring CONTRACTOR against claims for bodily injury, death or property damage arising out of CONTRACTOR'S general business activities (including automobile use). The liability insurance policy sha�l provide coverage for each occurrence in the minimum amount of$2,000,000 General Aggregate. During the period of project execution, the CONTRACTOR also agrees to maintain, at CONTRACTOR'S expense, Professional Liability Insurance coverage insuring CONTRACTOR against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement. The professional liability insurance policy shall provide coverage for each occurrence in the amount of$2,000,000 and annual aggregate of$2,000,000 on a claims-made basis. CONTRACTOR shall provide JWC with certificates of insurance, showing evidence of required coverages. E. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. F. PAYMENTS If JWC fails to make any payment due CONTRACTOR for services and expenses within thirty days after receipt of the CONTRACTOR'S invoice after giving seven days' written notice to JWC, CONTRACTOR may, without waiving any claim or right against the JWC and without incurring liability whatsoever to the JWC, suspend services and withhold project deliverables due under this Agreement until CONTRACTOR has been paid in full all amounts due for services, expenses and charges. G. TERMINATION This Agreement may be terminated by either party for any reason or for convenience by either party upon seven (7) days written notice. In the event of termination, the JWC shall be obligated to the CONTRACTOR for payment of amounts due and owing including payment for services performed or furnished to the H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering AgreementWWC_BMI_Agreement_36in_PCCP.doc Page 4 of 11 date and time of termination, computed in accordance with Section III of this Agreement. The CONTRACTOR shall be obligated to provide all deliverables for work that has been completed and paid for by the JWC up to the time of termination. H. CONTINGENT FEE The CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONTRACTOR to solicit or secure this Gontract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. I. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONTRACTOR is an Equal Opportunity Employer and it is the policy of the CONTRACTOR that all employees, persons seeking employment, subcontractors, subconsultants, and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. J. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. K. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONTRACTOR under this Agreement or the termination of this Agreement for any reason. L. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon JWC and CONTRACTOR, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering AgreementWWC_BMI_Agreement_36in_PCCP.doc Page 5 of 11 SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter ather than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. JWC: JOINT WATER COMMISSION CONTRACTOR: Bolton & Menk, Inc. Siqnature: Siqnature: /��•-�c�r'.,�r ��''�`�~ Title: Title:Vice President Environmental Division Date: Date: 4/10/2015 Siqnature: Title: Date: Siqnature: Title: Date: H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering AgreementUWC_BMI_Agreement_36in_PCCP.doc Page 6 of 11 EXHIBIT I PROJECT ISSUES MAP ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION OF REPAIR/REPLACEMENT OF THE 36" PCCP LINE- JWC H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering Agreement�,JWC_BMI_Agreement_36in_PCCP.doc Page 7 of 11 • . ' � • . ' ' � • •- ., .. ,. '� :�: �:. z..<.. . .. , . .. x .... r, y, _ ,.k. ,... i ,. .r--,.. '%Y A�4,*.; ...q.��,p{,�,�u � �:A .v�:-.i�+.`* -m�';.a "1�y.;,'.: r.. _�^'—�:.,. .�..�. . 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""G' - \ _ �� >. .�. � C). - ' --'+� = ♦,, ° � ; . _--1;� sf c a x q �':� -�z � „�' = ;_. �- _ E , .. �.-- ,: � -; W p,e f ., L....., . ;' . � \. �/.r�a e � , � � x._ �`' � ' _ � . . ��1. �, � - �. z „ �` .� , . �� x � �� --�- . � � '"1 ; # f . . � a � { ,. u �, : , �> .. _,. � - �„ --�-� '=� G"- ..� t� �_- � : „ � _,. . _ ; �.�W�__ ��W � �� C� � �—, � ` ,.,r' : . . . �,_ ' " �'�y`k� �� " T;��' �._� }.,,_ t---�. � �--�-��:�-��..�! _ ,, .,....�..,: ,� a . ��.� . _ ; . , � .; .�. � _ � .,, F.� xd , � . �,,..,�N >. ,-.,- 1925 Robbinsdale clay sanitary sewer in 3 ft. �:-, ;� � �; ;� _ � ` f T.,F.; . .. .�, � ,�: � , # . �, , ��t-r� "�t�.��' I' . :� t �s e�� - . . . . . . _ . t r � . , _ F� �. ° �, t ..:f- �w=- . _ N,�; r. , ,, Backfill Abilit �via HSP 5 i in ): � . , : : . �r, }.� t° ,��_��,-<-, ...,-�;x� x =� � � ` �, ` y{�, ,�.�. t -.�, � _ a .�:� � ,.� Y p p 9 4 r , ��=e f. �� '�#, ►---:ri�r--��._.�i-�; ;_►-��' , . sections deep beneath north gutter line. � .�.,., - - �" i� - . . . . „ � it _ � „ , _ f�'''`��---z ,�-��-- =� Z t ; ; ��.; �""' �'''r �Q' �� ■� �� a� � � - Historicall Limited to 5.5 MGD �x � - �-- - � � '�� . .; ;:.� � . � • - o -f- Y • � : � ,i o = ,..: o� o�, _,_o r--a . -3, � , z.�.- .,� ��z ��L� � � �'� � ` 1948 Robinsdate W � �' ' ^ �� ,� �� Winter Demand" use (Max Day � '� ,�>3;; r�,�oT,; w '- w-• w� KK-=-W w w � �� WM crossing beneath track south of PCCP ��, '�;�-� �..-, � ��"� � - '--� � >_ , _ � � � .�� -�—z ��--=� �!� � �e� �� • �� • I�!srt°° --, �� ._� �..� ;,� _ �_ „M,..�.� ,r,:I -.-;,�_ - ,� sanitar sewer beneath '� ` '`�'�"'�`�"� -�� z��z��'` �` is shut off due to break. Considerin routin � `�-='`-' `- " 2014 - 12 MGD1 Y ,...� � z� z z �z ,��-� g g � �. , � � �('::-..w=:��-1�+��"`"�j'�; j f �j � �rx-� . ; �.. . , . -, .. `;� ---i Y= �1.-_ ' < � w._.,,._ I-�. - 24" Valve w/out operator at north gutter line. Slated �,`� �-� , , �.._.Q�,-.TQ ; a -�a^;�;o��""'w�' �o �� water beneath PCCP and crossing RR to north. �� ... ` =-�'-1� ��.... ��," ' �, �� for replacement. �--,� , � �i . F��z� . ��;,'"�� ,^� � i - i'�" CRYST HSPs �._... y _ ��' ,_ E. . �o_ -�-=-W_= , a �� . a ..m W: �;4 , ' �-.._; ,_ � � ,� �� -�'. M � ,Y�._��..� ,��.�W� =��o � ��- y �l. '�,: � �' .�. z,�; " ��---,� � ;�, ,�.-i� � , � � � �, � . . _ : _._ ,� � �� . _ : �; , , . �. w-.., a f��a��c��z , W_ .-r ,,., � l% � �,y,. , i� N. r� . � - -y-i r _ � � -�. Have 4 20 mA flow at HSPs _ , , � �--, � X �--��__ _� � � � #L_I�`�E� �--� . � =�� =-� � �� ;: � 5�� 1 � �� -'��-'--'---, :...�.lf� �--1�—,�-_ _ ��:.> � � .,. �.b... �.�_ .-. _ � t �- p �— = p-� - � � � �J -�` � _ . � i �:��.�, .� �.-. �-�x -� i,_ ., .. ; . , ..: _�.--._,'. ..-,.�, -., � r-�-, • __._J ,-t, ��Q_—.oc ._�� _*_ .�....�._�, • l� . f:: ,, , -1 w ;--, �f—•,'�_,.o,.�.,��'�_:� i - Receive 4-20 mA for MWW York : � , : r. i3 , �-, _�: �.�"I� .�'-_-�,�� -„� `��, � �-T�-�o � � �, _ �= - �,---� m.� % � - �. �� .�� — Z �_ � ==.. � �' ;� µ� � — �� Valve Position � `�� ".' : �� w� " DIP in 2002 �� - -�-°�i k.{.• ,y t i _ _ � ; ,�,'�- � � r ..� : : , „ t : Replaced ith 36 � �,� �.,; �--�Qu��--W - _ �.. , . . � . �. .. - �{-�r.. .-y�� ,,: '�2 �t'"�� .�._j ,`.^ . ... w . + � rv. .._. f .... . ,. . �.. ��--��, � ..� �l �..-r=.14^':Z ' . � .. ..�t ...... �. .< .� �t-- �` � , ... t .� � �.. 1"*'�"� .J ��-�-f,�. r . �� t�� e.: . ` � �� — 1=�CT'"_'�gTl°._� _ _ < . , , s:_" .,�. , ,, (Robbinsdale WM was also replacedl � •-..-. ,.�, t.--, w ..� •_ �, � . F --r- ._ � ,__ �" � ~ ,. � , � ,:.;,-:� _:.... . rv rv ..� �.� .�. � , _r.�. .; , �f'�� f� k�� .F+.-a ..'�. -o�a.�. ,� i�. ,. .. �,c:..� . . :� �@. ' �. �� ..��'y� . .__ . _ ,�.: . ,. - „'.�� t. �x�. � . ,.;�, .. „ - .. �,,. �� ,� „ -'_h�' � . _ . � . ._ . ,.._ : . .. � . ..w�� ..; r .,,. .. . ... . - . .. ,. . .,�.�, :\. ... ', ";� r,.:. �� . �; F -.>.. ..u., . .,.. . "�w e r.. . . . . . . " . ��,�,��is , .� . ,. ... ;;. _. .. �.. .. x.., ' .:..� , ..�.s. Y . " '� '� �:.: ,..J.;:.�.. �., < <, ,. �, ., � _ n �� , Q �, ' �,� `''. J w�� "�? �. :: . P �� , . k. ... _.� � �. .. ., ,�_. _ . ;r ei <:. �� Ur^,"'�....��., �� .. . .� f ..a� @ .. k. .. -,. . �„J �q, � :; r . . r :e _� -'_ _. :.. . ! �, _ � , ,, _ � . , a.,�. , s i� . : _ . ..�: . - , ,.�,... .aw,. ,. W< ` y- .,�1 y,��,�._.� [�{' :, ,..,. ., A. r �.,.,� :�� . ,�,,�-.�- � � , .. �-�-.+,-�... �_ ..-� .. ,.,.. . . ,� .` y-y ._ � r . -�-j- , . . �" . � , �.�,.t.,�.�,. :_..__��. ..:i a , f:. . , �r . ' k.-."'. . . c�.._ .. ...�,�.' .,. ;, r.t '.� a . '�.. �+�.�.;v-*--t �-��--� 7,—if'_" ,:,�..,rx-�`q .: �: . �� ..� 1�..�t.�A.l. �� `...�. 1. �:. ." .«. i, w,.i .t ��',. .� _:.) ��`�� .��,:, ... , -I,. .l.J.... . ,..... ��. t ,..��,'3 ."_ .�.-r`V G!-".�,t."-:r-�.m:-�,��l1---1�-a-W��\��`if��.. /'i'`�r�7'�z '3i. � �.�. .��.�. ,,, s_,.Si°. .l.W_.x _ _.._._. .� �.. ■�� Y". T'T�4 t'�`tl�-*1�.1. .h�..r� ._rl^'Z� EXHIBIT II FEE PROPOSALS ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION OF REPAIR/REPLACEMENT OF THE 36" PCCP LINE- JWC II.A. Letter of Understanding (12/3/14) — Identifies: ■ Task 1 "Upfront Engineering Costs" including: • Preliminary Design and Technical Memorandum • Surveying Costs II.B. Detailed Cost Estimate for Tasks 2 & 3 — Identifies: ■ Task 2 "Design and Bid Services" ■ Task 3 "Construction Services" ■ All the proposed fees for Engineering Services H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering Agreement\JWC_BMI_Agreement_36in_PCCP.doc Page 8 of 11 • = BQL__.TC�N c�. M � N K , I NC� . Consuiting Engineers & Surveyors " 7533 Sunwood Drive NW• Ramsey, MN 55303 Phone (763)433-2851 • Fax (763)427-0833 www.bolton-menk.com December 3, 2014 � Joint Water Commission Technical Advisary Committee c/o City of Crystal, Minnesota 4141 Douglas Drive North Crystal, Minnesota 55442-1696 RE: Letter of Understanding JWC 36"PCCP Line Repair/Replacement Dear Technical Advisory Committee Members: This Letter of Understanding is for work associated with performing the preliminary design, final design/bidding and construction services associated with the 36" PCCP Line Repair/Replacement Project. Pro_iect Understandin�: The project understanding was presented during Bolton & Menk's November 25, 2014 presentation to the JWC TAC members. Proiect Plan: The first step in this project will be to nail down the preliminary design. The repair method(s)chosen will impact the design/bidding effort as well as the construction costs. It will be important to schedule the kick-off work group design meeting as soon as possible. At this meeting BMI will facilitate input from the JWC and work towards identifying the repair/replacement methods along the alignment as well as the location of pits and manhole sites where survey information will be needed. Project phasing, distribution system modeling, back-feed operations/controls for the Crystal Reservoir, and oppartunities for public engagement will also be addressed during the meeting(s). Preparation of an updated project costs estimate (engineering and construction costs) can then begin, along with the survey work to obtain the reguired information for the design. Survey work may become more expensive if we get more snow. The background information and design decisions along with the updated project costs can then be incorporated into a preliminary design technical memorandum. Up Front En�ineerin� Costs: Some of the upfront engineering and surveying costs are estimated below. Task Estimated Not-to-Exceed Fee Preliminary Design and Technical Memorandum $23,000 Hi h End Surveying Costs $35,000 Total $58,000 * -This would accommodate the entire corridor; it is likely that only portions of the corridor will have to be surveycd (pit locations etc.) . Letter of Understanding—JWC 36"PCCP Line Repair/Replacement ,', December 3, 2014 t :� Page 2 We look forward to continuing our work with the Joint Water Commission on this key project. Please feel free to contact me if you should have any questions. Respectfully submitted, BOI.TON & MENTK, INC. �� ;� � / � ;�, , ��-�`��f;� Steven G. Nelson, PE Senior Project Manager C: File SN N:APro�salsVnint Watcrs Commission-New Hope-Golden Valley-Crys[alGl6inch PCCP Linc Repair I 12114UWC Lcttcr nf Undcrstanding-Dec 201R.dnc EXHIBIT 11.6 - DETAILED COST ESTIMATE FOR TASKS 2&3 . • s •t ai � �, � «' d +• d I a+ a°' c „ � '�° I " °�° c"i °p c"i �' e � �+ c"i c '" u Totai Total Cost I TASK NO: WORK TASK DESCRIPTION •a t 'o � 'o � •°—�° � � 'o � t �y � 5 c� a` a` � °J v� d c` � u � Hours ,I a � w � � � a F z � � �- 2.1 Public Information Program Development I 30 65 55 0 ' 32 , 4 8 8 202 ; $27,405 I --________;__ _._---- 2.2 Design and Bidding � 60 i 185 275 410 �I 0 ' 30 375 45 1380 $154,276 ; 2.3 GV High Service Pump Repiacement �I 0 i 36 0 0 0 0 8 6 50 j $7,470 �j � . . 3.1 Pubiic information Program Management 14 56 70 0 � 14 ' 0 ' 14 14 182 i $23,153 ! 3.2 36"PCCP Construction Seroices � 45 240 290 I 80 ; 0 1D08 , 55 75 1793 'I $239,421 � 3.3 �GV High Service Pump Replacement 0 ! 16 j 0 I 0 0 0 0 j 6 22 I $3,Z50 t�`� ' TOTALHOURS —� 149 598 690 490 46� 1042 460 154 3629 � AVERAGE HOURLY RATE I $175.00 $175.00 $102.30 $102.30 $102.30 $140.00 $90.00 $75.00 $12537 ! SUBTOTAL i $26,075 $104,650 $70,587 $50,127 i $4,706 $145,880 $41,400 $11,550 $454,975 I • r , 1. BMI proposes to provide Task 1 and 2 Services for the Lump Sum Fees of$58,000 and$189,000,respectively,for a Totai Lump Sum Fee of$247,000. + Task 1 Services are outlined in the 12/3/14 Memorandum of Understanding,included herein as Exhibit II.A. + Task 2 Services are outlined in the in the table above,referred to herein as Exhibit II.B. 2. BMI proposes to provide Task 3 Services at our standard hourly rates. The estimted total fee for these Hourly Services is$265,800. + Task 3 Services are outlined in the in the table above,referred to herein as Exhibit II.B. 3. The total of all the fees proposed in this Agreement for Engineering Services is$512,800. + Reimbursable expenses such as permits,plan review fees and large quantity printingJmailing/postage fees are not included and would be invoiced separately. RepairJReplacement of the 36"PCCP Line Joint Water Commission 4/10/15 Agreement EXHIBIT III HOURLY RATES ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION OF REPAIR/REPLACEMENT OF THE 36" PCCP LINE- JWC H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering AgreementWWC BMt Agreement_36in_PCCP.doc Page 9 of 11 • � 2015 Fee Schedule ,► � . The follc�wing Fee Schedule is based upoi� co�npetent, responsibla prc�fessional services and is the minimum, below which adequate professionai standards cannot be maintained. It is. therefare, to the advantage of bath the Professional and the Client that fees be commensurate with the service rendered. . . . . Sr.Principal En�ineer/Sur�eyor $170-240/Hour Sr.Project Manager-Principal Engineer/Surveyor $127-180 Senior Transportation/Aviation Planner $125-170 Project Manager(Inc.Landscape Architect) $106-165 Project/Design Engineer/Planner/Landscape Architect $52-165 Licensed Surveyor $66-140 Project Surveyor $82-120 Specialist(Nat.Resources;GIS;TraNic;Graphics;Otherj $47-130 Senior Technician(inc.Survey') $72-165 Technician(inc.Surveyl) $33-130 Administrative Support&Clerical $29-110 Structural/Electricai/MechanicalJArchitect $12Q-215 ��m��. ,.�..,��i� '�� „ � � � � � ". r . � . �.�z s � � 'No separate chlrges wiil be made ti�r GPS or rohotic total stations on 13olton& Menk. Inc. survey assignments,the cost of this equipment is included in Che rates f'or Survey"I�echnicians. Charges are based on hours spent at hourly rates in efifect for the individuals perfonning the work. The houriy rates foi� Principals and members of the staff'vary according to skill and experience. The Fee Schedule shall apply for projects for the period through December 31, 2015.These rates may be adjusted annually thereafter to account for changed labor costs, inflation or changed overhead conditions. These rates inelude labor, general business and other normal and customary expenses associated with operating a prot'essional business. Unless otherwise agreed, the abave rates include vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no sepaxate charges will be made for these activities and materials. Expenses beyond the agreed scope o�f services and non-routine espenses, sueh as large quantities of prints, extra report copies, out-sourced graphics and photographic reproductions, document recordin� fees, outside profession�l and technical assistance and other•items of this general natlire, will be invoiced separately. Rates and charges do not include sales tax, if applicable. When it is possible to accurately define the scope of the pr�ject and the professional services to be performed. a lurnp surn ma�y be agreed upoi� for total compensation. EXHIBIT IV JWC REQUEST FOR QUALIFICATIONS (RFQ) ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION OF REPAIR/REPLACEMENT OF THE 36" PCCP LINE- JWC H:\JWC_PR\R22109358\0_36in PCCP LineW Project Management\Engineering AgreementWWC_BMI_Agreement_36in_PCCP.doc Page 10 of 11 JOINT WATER COMMISSION — CITIE5 OF CRYSTAL - GOLDEN VALLEY — NEW HOPE REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES - FOR THE REPAIR AND REPALCEMF.NT OF 36" PCCP TRANSMISSION LINE November 2014 I. OVERVIEW The Cities of Crystal, Golden Valley and New Hope comprise the Joint Water Commission (JWC). Since the early-1960's, via a joint powers agreement the JWC has purchased wholesale water from the City of Minneapolis. This water is delivered through two pipelines from the Minneapolis distribution system to the Crystal and Golden Valley ground storage reservoirs. From there the respective high service pump stations pump the water to the threes cities' interconnected distribution system that includes three elevated storage tanks. The pipeline bringing water to the 20MG Crystal ground reservoir is a 36" PCCP. This pipe is "lined" vs "embedded." "T'he pipeline was built in 1963 and until June 2013 there had been no issues with the pipe other than at air release and drain valve taps. On June 22, 2013 the pipe ruptured under County Road 9, just west of County Road 81, causing extensive damage. The failure, being on the bottom of the pipe, was attributed to construction damage at the time the pipe was buried. In the fall of 2013, the Pure Technologies SmartBall was inserted at the Minneapolis head end of the pipeline and retrieved at the Crystal pump station. No leaks were detected along the entire two mile length. In spring 2014 Hennepin County started the reconstruction of County Road 9 in Robbinsdale between York Ave on the east end to a point just east of County Road 81 at Lake Road. This is a two year project and as of today is complete to a point just west of Franee Avenue. As part of the project, the 36" PCCP is being replaced with 24" DIP. On September 18, 2014, there was another pipe rupture, approximately two blocks west of the 2013 failure. The failure was similar in that the bottom of the pipe blew out. Following this failure Pure Technologies was retained to inspect as much of the pipe as possible using the access created at the failure location. A team of six people did both visual and electromagnetic inspection from a point east of County Road 81 to the east side of Highway 100. The report is attached and shows the pipeline to be compromised in 9.5% of the pipe sections. Asbuilt drawings are also attached. The JWC has determined that the pipeline can no longer be safely operated at the �full system pressure of 75-80 psi. Instead, the pipe is being used at less than half of the normal pressure, with the valve at the reservoir end open at all times so that the pipe cannot come up to full pressure. The pipe is being throttled near the Minneapolis connection such that a constant flow rate of 1700 gpm is achieved. Taking water at this rate into the Crystal reservoir, around the clock, combined with the fully operational Golden Valley supply, will allow the JWC to provide water to the 70,000 customers throughout the winter up to approximately the middle of May when the potential for higher consumption begins. Between now and mid-summer the JWC must study and evaluate the pipeline, consider all alternatives for either managing the campromised pipe sections, do an all-out rehabilitation or replacement, or a combination of the two, and then bid and implement the plan. II. PROJECT SCOPE and WORK TASKS The JWC would be requesting that the services provided amount to a turnkey operation, although there will be involvement from city staff. The consulting engineer would be required to design and manage the project from start to finish. If requested, the engineering services proposal must be based on performing the work tasks listed below, including all meetings and relate work items. The project has analysis, design & bid, and construction phases. Phase 1 —Analysis The following three pipe sections must be reviewed as part of the project: 1. Approximately 550 feet from the Mpls connection to the new 24" DIP. 2. That part of pipe yet to be replaced in 2015 as part of the Co Rd 9 project from France Ave. to Lake Road. 3. The remainder of the pipe from the end of the Co Rd 9 Project to the reservoir. (That portion of the pipe beneath I�wy 100 was replaced with 36" DIP in 2002) The first two sections have not been inspected but the second will be replaced by August 2015. The third section was inspected from Lake Road to Hwy 100. The section from west of Hwy 100 to the reservoir has not been inspected. Considering that 10% of the inspected pipe is already eompromised, the JWC TAC questions the value of inspecting uninspected sections instead of assuming the same 10% result. It may be possible to inspect that portion west of Hwy 100 via the removal of the 90 degree bend where the inflow comes through the pump station floor. But time is of the essence to meet � deadlines. All options including spot repairs, CIPP, slip line, open cut, and any other plausible methods to get the pipe back in full service should be considered and evaluated. Recommendations would be made and the JWC would choose the best course of action. Phase 2 —Desi�n and Bid Once the various methods of rehabilitation have been sclected, the consultant would do the design and prepare bid documents. It is hoped the project could be advertised by March 15 in order to have the project awarded by the middle of April. Phase 3 —Construction The consultant would be required to manage and inspect the project. Level of inspection will be determined at the time the consultant is selected III. PROPOSED PROJECT SCHEDULE Engineering services proposal submitted by: December 16, 2014 Contract with consultant signed by: January 9, 2015 80% Plan complete and cost estimate: February 27 Complete final design and advertise for bids March 16 Award contract April 11 Complete construction August 1 IV. SELECTION PROCESS Several consultants, of which your firm is one, are being interviewed as part of the RFQ process. There is no submittal required prior to the interview but a qualifications document can be submitted at the time of the interview. Consultants will be evaluated on understanding of all the issues related to the project, potentially unique approaches to various aspects of the project, ability to complete the project on time, and demonstrated related experience. l:/Pubworks/projects/2014/2014-32 JWC 36 Inch Replace/Pipeline Rehab RFQ Dec 2014.doc