2015 - 06-03-15 JWC AgendaGolden Valley • Crystal • New Hope
AGENDA
JOINT WATER COMMISSION
June 3, 2015-1:30 pm
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — May 18, 2015
3. Resolution 15-03 — Making Annual Elections for the 2015-2016 Insurance Policy (Virnig)
4. Amend Bolton & Menk, Inc. Professional Services Agreements for Emergency Wells Project (Kakach)
5. TAC Update
6. Other Business
7. Adjournment
This document is available in alternate formats upon a 72 -hour request. Please call
763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats
may include large print, electronic, Braille, audiocassette, etc.
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of May 18, 2015
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at
2 pm in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Mark Ray, Director of Public Works/City Engineer, Crystal
Marc Nevinski, Physical Development Director, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Randy Kloepper, Water Superintendent, Crystal
Bernie Weber, Operations Manager, New Hope
Dave Lemke, Utilities Supervisor, New Hope
Bob Paschke, Director of Public Works, New Hope
Lisa Wittman, Administrative Assistant, Golden Valley
Minutes of May 6, 2015, Meeting
MOVED by Norris and seconded by McDonald to approve the minutes of the May 6, 2015, meeting as
submitted. Motion carried.
Award 36 -inch PCCP Watermain Rehabilitation Project
The bid opening took place at 10:30 am, Wednesday, May 14, 2015, in the City of Golden Valley Council
Chambers. The following bid was received:
Geislinger & Sons, Inc. $3,758,039.00
MOVED by McDonald and seconded by Norris to award the 36 -inch PCCP watermain rehabilitation
project to Geislinger & Sons, Inc. in the amount of $3,758,039.00. Motion carried.
Receive and File Audit Report
The financial audit report for year -ending December 31, 2014, prepared by Malloy, Montague,
Karnowski, Radosevich & Co. was presented with no findings.
MOVED by Norris and seconded by McDonald to accept the 2014 Annual Financial Report. Motion
carried.
Other Business
No other business was discussed.
Next Meeting
The next meeting is scheduled for Wednesday, June 3, 2015, at 1:30 pm.
Adjournment
Chair Burt adjourned the meeting at 2:04 pm.
Joint Water Commission
May 6, 2015
Page 2 of 2
Thomas Q. Burt, Chair
ATTEST:
Lisa Wittman, Recording Secretary
Resolution 15-03
June 3, 2015
Commissioner McDonald introduced the following resolution and moved its adoption:
RESOLUTION MAKING ANNUAL ELECTIONS
FOR THE 2014-2015 INSURANCE POLICY
WHEREAS, the Golden Valley -Crystal -New Hope Joint Water Commission must
declare whether or not to waive the statutory limits on tort liability established by Minnesota
Statutes 456.04, and
WHEREAS, the Golden Valley -Crystal -New Hope Joint Water Commission
insurance period begins August 1, 2014 through July 31, 2015.
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Golden
Valley -Crystal -New Hope Joint Water Commission that it does not waive the statutory limits
on tort liability established by Minnesota Statutes 466.04 for the 2013-2014 insurance
policy.
Thomas D. Burt, Chair
ATTEST:
Anne Norris, Vice Chair
The motion for the adoption of the foregoing resolution was seconded by Commissioner
Norris and upon a vote being taken thereon, the following voted in favor thereof: Burt,
Norris, and McDonald; and the following voted against the same: none; whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his signature
attested by the Vice Chair.
c,ry of
g01dvacn!1V1.,,Y'
Date: June 3, 2015
MEMORANDUM
Physical Development Department
763-593-8030 / 763-593-3988 (fax)
To: Joint Water Commission
From: Jeff Oliver, PE, City Engineer
Subject: Bolton & Menk, Inc. Agreement for Professional Services on JWC Emergency Wells
In August of 2014, Bolton & Menk, Inc. sent a project memo to the Joint Water Commission (JWC)
for the Emergency Wells Project with a design update. The memo stated that further design on
the front end of the Emergency Wells project would result in decreased construction costs on the
back end of the project. The original design for the Emergency Well project was $128,035.
Bolton & Menk proposed an increase of $124,500 to increase the total design for the project to
$252,535. These additional costs are outlined on the final page of the attached memo. At the
time, members of the Technical Advisory Committee (TAC) determined that the extra design
effort would result in a lower total project cost.
The Joint Water Commission meeting that was scheduled for September of 2014 was cancelled
due to the Labor Day weekend. This design scope modification memo from Balton & Menk was
never put on a JWC agenda, and therefore the changes were not approved. The TAC has again
reviewed the extra design work and remains in favor of the changes.
Recommended Action
Amend the Professional Services Agreement with Bolton & Menk, Inc. for the Joint Water
Commission Emergency Wells Project Design to increase design costs to a total not to exceed
$252,535.
C:\UsersllwittnianlAppData\Local\Microsoft\windowslTennporary Internet Files\Content.OutlookkOOB1771H3\Emergency wells Supply
SMI Contract Memo.docx
0 -PROJECT UPDATE MEMORANDUM
TO: Joint Water Commission
FROM: Steve Nelson
DATE: August 26, 2014
RE: Emergency Well Supply—Project Update
BMI No. N22.107452
1.0 Background and Anticipated Project Success
The JWC Emergency Well Supply Project is a very unique project with special design and
operational challenges as well as added interests and requirements from both the Minnesota
Department of Health (MDH) and Minnesota Department of Natural Resources (MDNR). In
spite of the added challenges, the project is on track to be very successful and is expected to
exceed all of the original project objectives at a lower overall project cost than originally
budgeted. The added engineering efforts have been key in achieving this level of project
success.
This memorandum summarizes the added efforts and the anticipated final project costs at this
point in the project.
2.0 Added Efforts
The following extra efforts, bulleted below and listed in the attached "Project Budget Summary"
have been key in achieving this level of project success:
• Additional Well Siting and Easement Efforts
o Task 003 — Well Locations CRYST
■ Initially evaluated 4 sites: Reservoir South, Reservoir North, Hegerneister
Park, Gaulke Park
■ Then focused on Hegemeister Park and the Reservoir Sites
■ Reservoir Sites
• The locations of the wells were evaluated and it was found that
only one well was feasible in light of setback requirements and a
reasonable distance between the wells
■ Reservoir Site
• A new location, closer to the pump station, was selected to help
save electrical costs
• Multiple MDH meetings were required to approve the selected site.
These meetings resulted in the need to abandon the storm sewer,
add a lift station and an air -break -manhole to connect the existing
floor drains to the sanitary sewer.
- 1 -
■ Hegemeister Park
• Developed detailed location for the site north of the pond including
multiple site visits alone and with BMI civil engineer and Randy
Kloepper
o Easement with the church fell through
o Switched to an alternative site east of the pond
Task 004 — Well Locations Mpls GV
■ Initially evaluated 3 sites:
• Minneapolis Clinic of Neurology
o one feasible site was identified
• Wirth Golf Club
o three feasible sites were identified after multiple visits
• Hidden Lakes Association
o was evaluated extensively but verified to be unfeasible
■ The team then focused on the Wirth Golf Club (3 sites)
■ Reservoir Sites
• Evaluated a site on the north end of the reservoir coupled with a
site on the golf course north of the reservoir
• Evaluated a site on the south end of the reservoir coupled with a
site on the golf course north of the reservoir
• Evaluation of these sites required
o Multiple meetings at the reservoir site
o Work with the Minneapolis Parks and Recreation Board.
(MPRB)
■ Survey existing easement
■ Figures and legal language for the proposed
easement addition
■ Multiple meetings and site visits
■ Considered options for using the water for snow
making
• Value Enhancing Scope Additions
System .)delir
■ Helped assess the appropriateness of VFDs and appropriate winter
operations
Task 006 — Access Road, Retaining Wall and Generator GV ! Chlorine
Systerns NH GV CRYST
■ Golden Valley Well (GV -1) access planning and design
• Access Road
• Retaining Wall
• Generator Relocation
■ Chlorine Systems
• 1 chlorine closet at the Golden Valley Pump Station
o Required multiple meetings the MDH to develop and
approved method to feed the solution at the discharge from
the remote metering vault. Will also require added effort to
-2-
determine exactly where to feed and how to route the
solution line there
e 2 chlorine closets at the Crystal Pump Station
e 1 chlorine closet at the New Hope Wellhouse
c. Task 007 — VFDs & HSP Bypass NH GV CRYST
■ VFD at New Hope Wellhouse
■ Backfeed piping at the Golden Valley Wellhouse
■ Do not anticipate adding VFDs at the GV and CRYST pump stations
Task-'vVitltec urveyiMultiple Survey SGV
■ Extra surveying and winter surveying as noted elsewhere
c, Task ('
As an added service, BMl is receiving invoices for permitting fees and
expensing them back to the JWC
t: Task 0. ?resentationsWeetings
■ 1/6/14 draft JWC presentation and technical memorandum development
and review meeting
■ 1/9/14 JWC presentation and technical memorandum
■ 4/31/14 presentation for the MWAB and guests at the Fridley Filter Plant
Task 011 —Chlorine Systems NH GV CRYST (Construction Phase)
cTo
■ MDH asked that an operations plan be developed
e Met with MDH on 7/25/14 to discuss
o Task 013— Sequential Well Construction
The added construction observation cost associated with sequential (as
opposed to simultaneous) well construction was identified up front as a
cost that was likely but would be evaluated as part of the Well
Construction Contract award decision. The well construction contract was
recently awarded based on sequential well construction. We anticipate
some overlap for the construction of the Crystal wells such that there may
be about 20 weeks of added construction observation time (about 8 hours
per week).
3.0 Anticipated Project Costs
The adjusted engineer fees and construction estimate reveal that in spite of the added well siting
efforts, regulatory challenges and value enhancing scope additions the overall project cost is
expected to be below the original project budget.
e Engineering Fees
Q See the attached Project Budget Summary Table
o New Scope Estimated Budget = $252,530
o Original Scope Estimate Budget = $153,030
■ Base Engineering. Scope $12$,030
■ Sequential Well Construction Observation $25,000
( Sec Task 013 Section above)
-3-
• Construction Cost Estimate
ITEM
NO.
DESCRIPTION
COSTS
1
CIVIL AND WATERMAIN WORK
$500,000
2
J NEW WELLS AND APPURTENANCES
$1,428,000
3
ELECTRICAL AND CONTROLS COSTS
$680,000
4
CHLORINE COSTS (BRICK CONSTRUCTION)
$140,000
5
CHEMCIAL FEED EQUIPMENT
$4371000
6
NEW HOPE WELLHOUSE PUMP/PIPING
$150,000
7 JOTHER
IMPROVEMENTS
$200,000
CONTINGENCIES (7%) $250,000
TOTAL ESTIMATED CONSTRUCTION COSTS $3,785,000
• Project Costs
o Total = $4,034,530
-4-
Project Budget Summary (in thousands of dollars)
Project Number: N22.107452
Project Name: JWC Emergency Well Supply
ask
Name
Task
No.
I Task Type---
I Eff ort
ent
Estimated
ISudget
Effort
IlRemainin
Ori inal
EXTRA
Design
ConstructioS
Design and Bid Services ---------------•-----------
Construction Services Services
001
002
x
-----------•----------
x
x
---------
x
$54.00
$3.60
$77.80
$50..23
$23.80
$46.63
Well Locations CRYST
Wells Locations _MPIs GV______________
�olci dltiiL+V r,.iilUlir9C ,J y. ll�ii'�A !.
--------------------------------------------
---------------
_ 003 _
___664--
.-----------------------
_ _
- -__--
_ x
----x---
.---------_
x
-_x---
-------_
_
---------____--
----------------
_ $2.80
_--$11.00
--------------------------
_ $3.00
__-- -
_ $0.20
-------$4.06
---------------
,flnr-grn. rte , rt�►„r��,� c„rr6�„- r
- - --- ----------------------------------
Se uential Well Construction
-------------
..___---_-______-----____.
013
x
x
$0.00
X25.00
_--
$25.00
[Total Amounts
1
$128.031
$124.50
1
1
1 $95.751
$252.53
$158.78
(A) Includes evaluation of several locations, assistance with easement, moving the generator and retaining wall issues and re -bidding.
Much of this budget may not be used it only New Hope will receive a VFD and the Bypass is specified to match Crystal's.
Assumes that no additional survey work will be required at the NH wellhouse.
As an added services, BMI is receiving invoices for Permitting fees that will be reimbursed by JWC.
Several extra meetings and multiple presentations to JWC (status, well award, etc.) and Minneapolois Water Advisory Board.
The MDH plans to require a formal operations for maintaining and starting the emergency well system.
(6) The wells will not be constructed simultaneously so added construction observation time (20 weeks @ 8 hours per week) is expected.
(A)
(4)
(5)
(6)
C:IUserslstevene\Documents\Temporary\Mini_Projects\JWC Emergency Suppiy\YYY_Project Detail 8_26_14.x1s
JWC EmergSply_Budget Summary