06-02-15 CC Agenda Packet (entire) AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
June 2, 2015
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
1. CALL TO ORDER PAGES
A. Roll Call
B. Pledge of Allegiance
C. Presentation of Certificate of Recognition - Robbinsdale School District 3
Superintendent Aldo Sicoli
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes - City Council Meeting May 19, 2015 4-7
B. Approval of Check Register
1. City 8
2. Housing and Redevelopment Authority 9
C. Licenses:
1. Gambling License Application to Conduct Excluded Bingo - Store to Door 10-12
2. Solicitor's License - Olamide Ologundudu for Southwestern Advantage 13-15
3. Solicitor's License - Twin Cities Public Television 16-18
D. Minutes of Boards and Commissions:
1. Planning Commission - May 11, 2015 19-24
2. Board of Zoning Appeals - April 28, 2015 25-31
3. Human Services Fund - April 6, 2015 32
4. Human Rights Commission - April 28, 2015 33-35
5. Joint Water Commission - February 11, 2015 36-39
6. Teen Committee - January 26, 2015 40-41
E. Bids and Quotes:
1. Authorize Agreement with SEH, Inc. for Professional Services for the Wayzata 42-51
Boulevard Turn Lane Improvement Project
F. Approve 2015-2016 Liquor License Renewals 52-53
G. Approve Extension of hours for Golden Valley Fire Relief Association Street Dance 54
H. Receipt of April 2015 Financial Reports 55-63
I. Approve Sale of 1990 Fire Pumper, Unit#331 and Related Equipment 15-49 64-65
J. Second Consideration - Ordinance #558 - Amendment to the 2015 Master Fee 66-68
Schedule for Electrical Permits
K. Approve Beer and/or Wine requests Brookview 69-70
L. Call for Public Hearing to Vacate Easement at 6161 Golden Valley Road 15-50 71-75
3. CONSENT AGENDA - continued
M. Approve Cooperative Agreement with Hennepin County for Construction of the 76-85
TH 55 & Winnetka Avenue Intersection Improvement Project 15-51
N. Board/Commission Reappointments 86
* O. Approve Resolutions authorizing submittals to the Office of management and Budget
for consideration and possible inclusion in the Governor's 2016 bonding request 15-
52 & 15-53
4. PUBLIC HEARINGS 7 PM
A. Continued Public Hearing - Amending Section 11.21, Height and Side Yard 87
Requirements
5. OLD BUSINESS
6. NEW BUSINESS
A. Announcements of Meetings
B. Mayor and Council Communications
* C. City Manager Search Process Dates
* D. Appointment to Sochacki Park Governance Board
7. ADJOURNMENT
* Items added at the Council meeting
cityof
golden MEMORANDUM
alley City Administration/Council
763-593-8003/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 21 2015
Agenda Item
1. C. Presentation of Certificates of Recognition - Robbinsdale School District Superintendent Aldo
Sicoli
Prepared By
Thomas Burt, City Manager
Summary
The City Council would like to acknowledge and recognize Robbinsdale School District
Superintendent Aldo Sicoli for his years of service for the families of Robbinsdale and Golden
Valley.
'qty qf UNOFFICIAL MINUTES
CITY COUNCIL MEETING
grolderF, 'ArGOLDEN VALLEY, MINNESOTA
T l
May 19, 2015
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Roll Call
Present: Mayor Harris, Council Members Clausen, Fonnest, Schmidgall and Snope. Also
present were: City Manager Thomas Burt, City Attorney Allen Barnard and Administrative
Assistant Judy Nally.
1 B. Pledge of Allegiance
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Clausen, seconded by Council Member Snope and
motion carried unanimously to approve the agenda of May 19, 2015, as submitted.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Snope to
approve the consent agenda of May 19, 2015, as revised: removal of 3J-Approve Laurel
Ponds Plat PUD No. 117 and Authorize Development Agreement, 3K-Adopt Resolution
authorizing agreement for Solar Panel Roof Retrofitting and 3L-Adopt Resolution authorizing
Issuance and Sale of General Obligation Bonds and the motion carried unanimously.
3A. Approve Minutes of the City Council Meeting - May 5, 2015
3113. Approve City Check Register and authorize the payments of the bills as submitted.
3C. Accept for filing the Minutes of Boards and Commissions as follows:
1. Planning Commission - April 27, 2015
2. Human Service Fund - March 9, 2015
3. Environment Commission - March 23, 2015
4. Joint Water Commission - January 7, 2015
5. Bassett Creek Watershed Management Commission - March 19, 2015
3D. Adopt Resolution 15-41, Approving Golden Valley Fire Relief Association By-Law
Article XI Section I - Service Pension Interest on the Deferred Retirement Benefit.
3F. Adopt Resolution 15-42, Authorizing Maintenance Agreement with the Minnesota
Department of Transportation for the proposed traffic signal at TH 55 and Winnetka
Avenue.
3G. Authorize agreement with WSB & Associates, Inc. for professional services on the
Douglas Drive Private Utility Relocation Work in the amount not to exceed $96,956.
3H. Approve requests for beer and/or wine at Brookview Park as recommended by staff.
31. Adopt upon second consideration Ordinance #557, adopting Chapters 1305 and 1323
of the 2015 State Building Code.
3Jk AppFeval ef Plat
n
Permit and PUD Dea elepment Agreement Laurel Rends One PUD nIn 117.
1. Adopt Resolution 15-43, Approval of Plat Laurel Pends One PUD Ne. 14-7-.
2. Adept Resolution 15-44, Approval of Plat Laurel Pends One PUD Ne. 1 1 7 ')nd
-2. A-U-thAGIrize the Mayor and City Manager te sign the PUD PeFmit and DeyelaP'MeRt
Agreement for LauFel Pends QR8 PUD No 117
Unofficial City Council Minutes -2- May 19, 2015
3. APPROVAL OF CONSENT AGENDA - continued
3 ,
fOF the 2015 SeIaF Panel Reef Re#Gfitting PFejeGt NE). 15 15.
3L. Authorize Issuance and Sale of Bonds:
1. Adopt Resolution 15-46, Authorizing Issuance and Sale of$1,870,000 General
Obligation Bonds, Series 2015A
2. Adopt Resolution 15-47, Authorizing Issuance and Sale of$800,000 General
Obligation Equipment Certificates of Indebtedness Bonds, Series 2015B.
3. Adept ResG!ut*on 15-48, AuthGFiZiRg IssuanGe and Sale ef $6,695,000 General
.
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3J. Approval of Plat - Laurel Ponds One PUD No. 117 and Authorization to Sign PUD
Permit and PUD Development Agreement - Laurel Ponds One PUD No. 117.
1. Adopt Resolution 15-43, Approval of Plat - Laurel Ponds One PUD No. 117.
2. Adopt Resolution 15-44, Approval of Plat - Laurel Ponds One PUD No. 117 2"d
Addition.
3. Authorize the Mayor and City Manager to sign the PUD Permit and
Development Agreement for Laurel Ponds One PUD No. 117.
Planning Manager Zimmerman and City Manager Burt answered questions from Council.
There was Council discussion regarding the PUD permit and Development Agreement for
Laurel Ponds.
MOTION made by Mayor Harris, seconded by Council Member Fonnest to adopt Resolution
15-43, Approval of Plat - Laurel Ponds One PUD No. 117 upon a vote being taken the
following voted in favor of: Clausen, Fonnest, Harris, Snope and Schmidgall and the following
voted against: none and the motion carried.
MOTION made by Mayor Harris, seconded by Council Member Snope to adopt Resolution
15-44, Approval of Plat - Laurel Ponds One PUD No. 117 2nd Addition upon a vote being
taken the following voted in favor of: Clausen, Fonnest, Harris, Snope and Schmidgall and
the following voted against: none and the motion carried.
MOTION made by Mayor Harris, seconded by Council Member Snope to authorize Mayor
and City Manager to sign the PUD Permit and Development Agreement for Laurel Ponds
One PUD No. 117 and motion carried unanimously.
3K. Adopt Resolution 15-45, Authorizing Memorandums of Agreement with Sundial
Solar for the 2015 Solar Panel Roof Retrofitting Project No. 15-15.
Engineer Seaburg reviewed the grant process and answered questions from Council.
MOTION made by Council Member Fonnest, seconded by Council Member Snope to adopt
Resolution 15-45, Authorizing Memorandums of Agreement with Sundial Solar for the 2015
Solar Panel Roof Retrofitting Project No. 15-15 upon a vote being taken the following voted in
favor of: Clausen, Fonnest, Harris, Snope and Schmidgall and the following voted against:
none and the motion carried.
Unofficial City Council Minutes -3- May 19, 2015
3. ITEMS REMOVED FROM THE CONSENT AGENDA - continued
3L. Authorize Issuance and Sale of Bonds to adopt Resolution Authorizing Issuance
and Sale of$6,695,000 General Obligation Refunding Bonds, Series 2015C.
Finance Director Virnig presented the staff report and answered questions from Council.
MOTION made by Council Member Clausen, seconded by Council Member Snope to adopt
Resolution 15-48, Authorizing Issuance and Sale of$6,695,000 General Obligation
Refunding Bonds, Series 2015C upon a vote being taken the following voted in favor of:
Harris, Snope, Schmidgall, Fonnest and Clausen and the following voted against: none and
the motion carried.
4. PUBLIC HEARING
4A. Public Hearing - First Consideration - Ordinance #588 - Amendment to the 2015
Master Fee Schedule for Electrical Rates
Finance Director Virnig presented the staff report and answered questions from Council.
Mayor Harris opened the public hearing.
Mr. Michael Maanum, 5836 10th Ave., Minneapolis, asked if the fees would be itemized per
the number of electrical circuits being installed.
Mayor Harris closed the public hearing.
MOTION made by Council Member Snope, seconded by Council Member Schmidgall to
adopt on first consideration, Ordinance #588, Amendments to the 2015 Master Fee
Schedule for Electrical Permits upon a vote being taken the following voted in favor of:
Clausen, Fonnest, Harris, Schmidgall and Snope; the following voted against: none and the
motion carried.
6. NEW BUSINESS
6A. Authorization to Sign Amended PUD Permit - RLT Second Addition PUD No. 91,
Amendment No. 3 - 8905 Wayzata Boulevard - The Luther Company, Applicant
Planning Manager Zimmerman presented the staff report and answered questions from
Council.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
authorize the Mayor and City Manager to sign the amended PUD Permit for RLT Second
Addition PUD No. 91, Amendment No. 3. and the motion carried unanimously.
6B. METRO Blue line Extension Update
Planning Manager Zimmerman presented the staff report and answered questions from
Council.
MOTION made by Council Member Clausen, seconded by Council Member Snope to receive
and file METRO Blue Line Extension Update and the motion carried unanimously.
Unofficial City Council Minutes -4- May 19, 2015
6C. Announcement of Meetings
The City Offices are closed on Monday, May 25, 2015, in observance of Memorial Day.
Some Council Members may attend PRISM's 2nd Annual Gala on May 28, 2015, from 5 to
9 pm at the Metropolitan Ballroom.
The next City Council Meeting will be held on June 2, 2015, at 6:30 pm.
Some Council Members may attend the METRO Blue Line Extension Open House on June
4, 2015, from 5:30 - 8 pm at the Harrison Community Center at 503 Irving Ave, Minneapolis.
6D. Mayor and Council Communication
Council Member Clausen requested that if information regarding the new City Manager
search is to be sent to the public that the Council have an opportunity to review it first.
Council Member Schmidgall said he felt that the Council did have an opportunity to review
the product before it was sent.
City Manager Burt reviewed the process for the new City Manager search. Council Member
Fonnest requested a list of future meeting dates for when the Council will be involved.
Mayor Harris stated the Chester Bird American Legion will hold a Memorial Day Program on
May 25, 2015, at 12 pm and has asked him to speak on behalf of the Council.
The Council thanked Master Sergeant Giese and the other members of his group for placing
the American flags along Golden Valley Road in observance of Memorial Day.
7. Adjournment
MOTION made by Council Member Snope, seconded by Council Member Clausen, and the
motion carried unanimously to adjourn the meeting at 7:35 pm.
Shepard Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Cit0go1den!V-, w'N
1Administrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. B. 1. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
city, 0
golden MEMORANDUM
valley� Administrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. B. 2. Approval of Housing and Redevelopment Authority Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the Housing and Redevelopment
Authority.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
citv 0
go d C' t 111 !1
va .y
41411 r MEMORANDUM
%,, City Administration/Council
763-593-3991 /763-593-8109(fax)
01
k",
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. C. 1. Gambling License Application to Conduct Excluded Bingo - Store to Door
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City.
Attachments
0 Application to Conduct Excluded Bingo (2 pages)
Recommended Action
Motion to approve the gambling license application to conduct excluded bingo for Store to Door.
�TNESOTA LAWFUL GA LING 6/13 Page 1 of 2
LG240B Application to Conduet Excluded Bingo No Fee
ORGANIZATION INFORMATION
Organization name Previous gambling permit number
a c�
Minnesota tax ID number, if any Federal employer ID number(FEIN), if any
3162758 41-1433859
Type of nonprofit organization. Check
Fraternal Religious veterans Other nonprofit organization
Mailing address city state Zip code Ramsey
10,35 West County Rd B-2,Suite 230 Roseville MN 55113 y
Name of chief executive officer(CEO] Laytime phone number E-mail address
Bary Jo Schifsky (651) 842-1892 rna .e storetadaor
NONPROFIT STATU-5
,
Attach a copy of GKIE at tite folies'. Ins for prucaf of nonprofit status:.
Konprofit 1i rticf"of Incorporation OR aE•current Cwtificate of load Standing.
Don't have a copy? This certificate must be obtained each year from: t{
Secretary of State, Business Sa;rvi4es Div., 60 Empire Drive, Sulte 100,St. Paul, MN $5103
Phone; 657.-296-� 803
Els Incomg tax exemption tSai(c)j letter in your organization's narne.
Don't have a copy? To obtain a copy of your federal Income tax exempt letter, have an organization
officer contact the IRS at 877-829-5500,
IRS-Affillastes of nationaf,statewleef.o !nterr aiivna4 pairbntr nonprofit organization [charted
If your organization fails under a patent orgarizadon, atmcn copies of both of the following:
a. IRS letter showing your parent organization Is a nonprofit 501(c)organization with a group ruling, and
b. the charter or letter from your pareat-organization'. recognizing your organization as a subordinate. j
EXCLUDED BINGO AMVITY
1. X Na yet Has your organization held a bingo event in the current calendar year?
if yes, list the dates when bingo was conducted. ---
2. The proposed bingo event wili be:
X one of four or tower binge events held this year. Wates November 15, 2015
OR
conducted on up to 12 consecutive days in connection with a:
_county Pair. Dates
civic celebration. Dates
T Minnesota state fair. Dates
3. Person in charge of bingo event Diane Leonard/Julianne Hunter Daytime phone 763-476-5283
4. Name of premises where bingo will be conducted The Metropolitan Ballroom and Clubroom
5, Promises street address 5418 Wayzata Blvd'
6. cltyGolden Valley If township,township name County Hennepin
Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized
to conduct bingo. Otherwise, bingo hard cards, bingo paper,and bingo cumber:election devices must be obtained
from a distributor licensed by the Minnesota Gambling Control 5oard. To find a licensed distributor, go to
www.gtob.state.rrtmus and click on 01stebutOrg lander the WHOIS li4eff'f3?LMr OF 4WEMSEES,or call
651-539-1900.
be sure to complete page 2
t//���.G2409�A!Application to TC/�ur�duct E��Ce�cjt/e��ded Ringo 6/13 Page 2 of 2
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The Information provided in this appiication is complete and accura to hefestt of my knowledge.
r / ja/
Chief executive officer's signature Date
-
Print name #1J M Jo Schifsky C)
LOCAL UNtT OF GOVERN14ENT ACKNOWLEDGMENT
aTY APPROVAL COUNTY APPROViLL
for A gambling pretttis" for a gambFing premises
located within city fftnits located in a township
On behalf of the city,I approve this application for excluded On behalf of the county,i approve this application for excluded
bingo activity at the premises located within the city's bingo activity at the premises located within the county's
jurisdiction. jurisdiction.
Print city no, fold n Ua�l�y Print coulicy iIam.e
Signof c' opersnel Signature of county personnel
Title Date TitleIF 9 Date
OVv`NaSKIP-If required 4y tbb approving county.
l On tehalf of the township,I acknowledge that the organization
is applying for excluded bingo activity within the township limits.
2;'i{'.m.�e`fyt%r``"akk..iv:i"; k\l•+:{'rvi;s"�iR. ;:�mca'�4:vt:'!i'c.A: ,t5+� :w N�, f;j .r
A ta��risF:,p has no statutory authority to approve or deny
an application, per Minnesota Statutes 344.1.66,Subd 2.]
Print township name
Signature of township officer
Titi2 Date
MAIL APPLiCATrON AND ATTACHINCENT
Fax the application and a copy of your proof of ,'oL wilt receive a document from the 0ambling Control Board
nonprofit status to(651) 6394032 or snail to: with your exc!uded pari-nit number for the bingo activity.
Gambling Control Board Your organization must keep its bingo records for 3-1!2 years.
1711 crest County Road B,Suite 300 South i
Roseville,MM 55113 1 Questions?
gall the Licensing Section of the Gambling Control
board at 651-533-1903.
Yrs form wRli to made evaiiahie in alternative format Me.large print Braiile)
upon request,
Data privacy notice: The Information requested on this Ail other information provided will be pri- General;Commissloners-of Administration,
form(and any attachments)will be used by the Gar:•,bl!ng nate data atout your 0r92171iz3tinr until the Minnesota Management&Budget,and
Control Board(Board)to determine your organization's Board Issues the permit. When the Board Revenue;Legislative Auditor,national and
qualifications to be involved in lawful gambling activities in Issues the permit,all lnfonratton provided International gambling regulatory agencies;
Minnesota. Your arganlzatlon has the right to refuse to will become public. If the Board does not anyone pursuant to court order;other Indl-
suppiy the information;however,if your organlza_fon issue a permit,alt information provided viduals and agencies specifically authorized
refuses to supply this information,the Board may not be remains private,wltt:the exception of your by state or federal law to have access to
able to determine your organization's qualifications and, organizatlon's name and address which will the Information; Individuals and agencies
as a consequence,may refuse to issue a permit. if yat; remain public. Private data about your for which law or legal order authorizes a
organization supplies the intiormation requested:the aoa:d organization are available to: Board mem- new use or sharing of information afterthls
will be able to process the application.. Your orgatYZHtion's bet's,Board staff whose work requires notice was given;and anyone with your
name and address will be public information when received access to-the information; Minnesota's written consent.
by the Board. Department of Public Saiety;Atmmey
city 0f
golden*iv�v'lrMEMOR D UM
City Administration Council
763-593-3991 /763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. C. 2. Solicitor's License - Olamide Ologundudu for Southwestern Advantage
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to do
SO.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Olamide Ologundudu for Southwestern Advantage.
Application and fee must be submitted to the City Manager's Office the Wednesday prior to
the City Council Meeting. Council Meetings are normally held the first and third Tuesday of
each month.
PEDDLER/SOLICITOR LICENSE APPLICATION
TO: Golden Valley City Council Fee Paid: $
7800 Golden Valley Road Number of Persons:
Golden Valley, MN 55427 Type of License: Peddler Solicito
(circle o6bl—
Enclose the sum of$ for (number) peddlers/solicitors as required by
City Code of the City of Golden Valley and have complied with all the requirements of said
Code necessary for obtaining this license.
61amlL 6n&n vd — Aho'MaAQ
(Business or Individual Name or Organization to be Licensed)
i-46g2q/7 q
MN Business ID Federal Business ID (FEIN)
Define Business
Corporatrooprietorship,pPartnership, Non-Profit, State of Incorporation or Individual)
�WX' ho�mmocl &ne
(Address)
Mal4p,�a /&LI
City, State a d Z(p Code)
SS 0
Telephone Number, including Area Code)
NOW, THEREFORE, 1 Q 0 1 '' ul hereby makes application for
(Applicant Name)
period of through 12/31/, subject to the conditions and provisions of said
City Code.
(Si ature of Applicant/Principal Officer)
Description of goods or services for sale (include prices) or indicate if soliciting donations.
If more space is needed, attach additional sheets (be specific):
lch 1U t
NOTE: If the products for sale are changed or modified, you must give the City complete
information regarding such change or modification.
List the names and addresses of EACH person who will be peddling or soliciting on behalf
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City:
� ia►m,� ' 01o�y�d�.0 �3�� �4SSa�� �
(If more space is needed, attach additional sheets)
STATE OF ri IW W�OFIT )
) ss.
COUNTY OF K N W'P111�)
1, 01=11 owundoduof `>MMA \01 ffLw fiholy `a
(Officer/Individual) (Name of Organization)
being first duly sworn, depose and say that all the foregoing information is true to his/her
own knowledge except as to matters therein stated on information and belief, and as to
such matters, he/she believes them to be true.
140
ta' f JA
Sig re of Applicant/Principal Officer)
Subscribed and sworn to before me this
da -r�l�L� s���
y of t'r 20 �� T`, JUDITH A. NALLY
C)k 'v NOTARY PUBLIC.MINNESOTA
L�j - My Commission Expires
7 (Signature) 0
January 31.2020
city of
goldcnvi ,V-, %� MORA
valleyCity Administration Council
763-593-3991 /763-593-8109(fax)
3+1nt4,.Ma�,
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. C. 3. Solicitor's License -Twin Cities Public Television
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to do
SO.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Twin Cities Public Television.
Application and fee must be submitted to the City Manager's Office the Wednesday prior to
the City Council Meeting. Council Meetings are normally held the first and third Tuesday of
each month.
PEDDLER/SOLICITOR LICENSE APPLICATI N
TO: Golden Valley City Council Fee Paid: $
7800 Golden Valley Road Number of Persons:
Golden Valley, MN 55427 Type of License: P dd er olici or
(circle on
Enclose the sum of$ _for �_ (number) peddlers/solicitors as required by
City Code of the City of Golden Valley and have complied with all the requirements of said
Code necessary for obtaining this license.
0 No
(Business or Individual Name or Organization to be Licensed)
MN Business ID Federal Business ID (FEIN)
Define Busines
(Corporation, Proprietorship, Partnership, Non-Profit, State of Incorporation or Individual)
0 800 �&/vFR j7-Xj7-X 14vF S�
(Address)
1 �//�
1 N.1/y/74P0LIS Aw 5Sy/y
City, State and Zip Code)
L/.2 - 31r
(Telephone Number, including Area Code)
NOW, THEREFORE, /,,4 Ls N hereby makes application for
�_ � ao�s (Applicant Name)
��� L
period of ' 40- through 12/31/ 1 S , subject to the conditions and provisions of said
City Code.
( g-nature o Ap cant/Principal Officer)
Description of goods or services for sale (include prices) or indicate if soliciting donations.
If more space is needed, attach additional sheets (be specific):
_g -1�ctm Ajill j6r �y)� (>ton r
C.oAdU_e'k o(Ar Gnlnua_( me.,dlQd(I Ui°
NOTE: If the products for sale are changed or modified, you must give the City complete
information regarding such change or modification.
List the names and addresses of EACH person who will be peddling or soliciting on behalf
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City:
(If more space is needed, attach additional sheets)
STATE OF
COUNTY OF #fbWltJ ) ss.
I,—J►Iowl'o . 7"AVIrce of -FWkM Ck7-kE.SIeic JPV
(Officer/Individual) (Name of Organization)
being first duly sworn, depose and say that all the foregoing information is true to his/her
own knowledge except as to matters therein stated on information and belief, and as to
such matters, he/she believes them to be true.
atur of plicant/PrincipalOfficer)
Subscribed and sworn to before me this
Zw� day of , 20
(Signature)
JUDITH A. NALLY
NOTARY PUBLIC-MINNESOTA
t.
MY commission Expires
January 31,2020 x
r
Regular Meeting of the
Golden Valley Planning Commission
May 11, 2015
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
May 11, 2015. Chair Cera called the meeting to order at 7 pm.
Those present were Planning Commissioners Blum, Cera, Johnson, Kluchka,
Segelbaum, and Waldhauser. Also present was Planning Manager Jason Zimmerman,
Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa
Wittman. Commissioner Baker was absent.
1. Approval of Minutes
April 27, 2015, Regular Planning Commission Meeting
MOVED by Waldhauser, seconded by Kluchka and motion carried unanimously to
approve the April 27, 2015, minutes as submitted.
2. Informal Public Hearing —Zoning Code Text Amendment— Single Family
Residential (R-1) Side Setbacks —ZO00-98
Applicant: City of Golden Valley
Purpose: To consider amending language in the Zoning Code regarding side
yard setbacks.
Zimmerman explained that the City Council has asked the Planning Commission to
review the current Zoning Code language regarding side yard setback requirements. He
noted that the Planning Commission also discussed this issue at their April 27 meeting
and that staff now has proposed Code language for the Planning Commission to
consider.
Zimmerman stated that the proposed new language is based on the "tent-shaped"
building envelope method as previously discussed. He explained that for lots 100 feet or
greater in width, the side setback is 15 feet and the side setbacks for any portion of a
structure greater than 15 feet in height shall be measured to an inwardly sloping plane at
a ratio of 2:1 beginning at a point 15 feet directly above the side setback line. For lots
greater than 65 feet and less than 100 feet in width, the side setback is 12.5 with the
same 2:1 ratio, and for lots having a width of 65 feet or less, the side setbacks along the
north or west shall be 10% of the lot width, and the south or east shall be 20% with a ratio
of 4:1 beginning at point 15 feet directly above the side setback line. He added that
language is also being proposed to clarify the side wall articulation requirements and to
define the building envelope as the front, side, and rear setbacks, and the height taken
together.
Kluchka referred to the drawings shown in the presentation and asked if the height is
defined as the maximum height or the mid-point of a pitched roof. Zimmerman stated that
Minutes of the Golden Valley Planning Commission
May 11, 2015
Page 2
the height is measured at the average height (mid-point) of the highest pitched roof. He
added that the Communications staff is working on illustrations to be used in the Zoning
Code to help visually explain the building envelope.
Zimmerman referred to the City Council's concerns including: protecting neighboring
homes from the blockage of light and air by taller structures, simplifying the Zoning Code
and adding illustrations for better comprehension and administration, discouraging
garage-dominated front facades, and preserving back yard areas.
Zimmerman explained that the proposed language will address the blockage of light and
air because the three dimensional building envelope allows only 15 feet of height at the
minimum side setback, and as the height of a house increases, portions of the structure
must be set back further from the side lot line. He added that there are no changes in
angles or distances to second stories than what is currently allowed.
Zimmerman stated that in order to address the concerns about simplifying the Zoning
Code, language is being proposed that will replace height and setback calculations with
language describing a building envelope instead. He reiterated that the proposed new
language will include diagrams for visual reference, and for ease in understanding and
applying the requirements.
Zimmerman referred to the concern about garage-dominated front facades, and the
preservation of back yard areas. He explained that the proposed new language allowing
one story structures to extend to the setback line will offer greater flexibility in design
related to the width of a home, create opportunities to allow for more living space in the
front facade as compared to garage space, both of which will provide for less depth and
help preserve back yard space.
Zimmerman stated that at the last Planning Commission meeting, there was discussion
regarding ways to limit a garage-dominated front facade. He stated that staff researched
ways that other communities handle this issue. Some communities limited the linear feet
of garage across the front of a lot, some limited the percentage of garage related to the
non-garage portion, some required garages to be set back further from the front door. He
said all of these methods are potential solutions, but staff doesn't feel comfortable
knowing how they work with the lots in Golden Valley without further exploration. He
added that he thinks the proposed new language will help address the garage-dominated
front facade concern.
Zimmerman showed the Commissioners a map of the City illustrating various lot sizes. He
stated that approximately 63% are 100 feet or greater in width and approximately 36%
are less than 100 feet in width.
Johnson asked if the illustrations of the houses shown inside the tent-shaped building
envelope are to scale and if they are realistic with the math. Zimmerman said yes.
The illustrations he showed were roughly to scale and fit within the tent-shaped building
envelope method proposed.
Minutes of the Golden Valley Planning Commission
May 11, 2015
Page 3
Blum asked if there is a standard way to figure where the "floor" of the tent-shaped
building envelope begins. Zimmerman said there are existing definitions in the Zoning
Code regarding the average grade of a lot.
Kluchka asked if there have been discussions regarding allowing garages to be located in
a setback area in order to avoid variances. Zimmerman said he did not find that in any of
his research. He said many of the zoning codes he looked at limited the length of a
garage in the front, or allowed only a percentage of a front facade to be garage.
Kluchka asked about the communication process regarding these proposed changes.
Zimmerman said there wasn't a special mailing or postcard sent out, but the typical
notification process was followed and there have been several public discussions about
these issues before the City Council. He added that there will also be information posted
on the City's website.
Kluchka referred to the idea that modern families are looking for three-stall garages. He
said when he reads "modern," he sees "wealthy." He said he doesn't want to send the
wrong message that the City is encouraging more wealthy families to build in Golden
Valley. Zimmerman stated that nothing in the City's narrative promotes three-stall
garages. He said that standards have evolved over time and the City doesn't want to limit
setbacks to a point where it can't provide what the market wants.
Waldhauser asked if the average height is determined at the foundation of a house, or at
the front setback line. Zimmerman said the average grade and height are measured at
the front building line.
Segelbaum asked how this proposed language is different, or the same, compared to how
the Zoning Code has been interpreted for the last 7 to 8 years. He said his understanding
is that this proposed new language is a different way to measure the setbacks, but it is
not dramatically changing how things have been done for the last several years.
Zimmerman agreed that the proposed new language isn't dramatically changing how
setbacks have been determined since 2008. He showed several examples of the more
strict Code interpretation that requires both side yards to have larger setbacks as the
height of a home increases, and how it makes it more difficult to fit homes within those
setbacks.
Segelbaum asked about the articulation requirements and questioned how many
articulations would be required if a wall was 34 feet in length. Zimmerman explained that
once a wall is over 32 feet in length an articulation is required, then another 32 feet of wall
can be built before another articulation would be required. He stated that if an existing
wall is 32 feet or longer, then an articulation would be required if any length was added to
that wall.
Segelbaum asked if the issues regarding garage-dominated front facades will be
addressed at a later date. Zimmerman said yes, he would like to do some further
research on that issue.
Waldhauser stated that some flexibility will be taken away with the proposed new
language because the side setbacks have been determined separately on each side for
Minutes of the Golden Valley Planning Commission
May 11, 2015
Page 4
the past several years. Zimmerman stated that measuring on each side got more
complicated and was harder to interpret. He added that the creation of the tent-shaped
building envelope will simplify things.
Johnson asked if a homeowner brings in plans for review if staff will be able to implement
the proposed new language. Zimmerman said yes, plans will have a front elevation
shown on them and staff will be able to create a template showing how the proposed
house would fit within the building envelope.
Blum asked if using the new building envelope method will be difficult on pie-shaped lots,
or oddly shaped lots. Zimmerman said he didn't think so because the building envelope
would just be more of a diamond shape. Cera added that language recently added to the
Subdivision Code will help eliminate odd-shaped lots.
Cera opened the public hearing.
Peter Knaeble, 6001 Glenwood Avenue, said he is in favor of the proposed language. He
said it matches what has been done over the past 8 years and he thinks it supports the
intent of the studies that have been done in the past. He suggested that the last sentence
in the proposed language be changed to read that the side setbacks for any portion of a
structure greater than 15 feet in height shall be measured to an inwardly sloping plane at
a ratio of 2:1 beginning at a point 15 feet directly above the 15-foot (or 12.5-foot as
applicable) side setback line.
Seeing and hearing no one else wishing to comment, Cera closed the public hearing.
Waldhauser noted that Knaeble's suggested language wouldn't work for lots having a
width of 65 feet or less because those side setbacks are a variable percentage. She
stated that the illustrations proposed as part of the new language will help make the
setback requirements clear. Goellner noted that the building height requirement might
also be added as an illustration. Kluchka said he would like the illustrations to show the
superimposed image of how a house would fit inside the tent-shaped building envelope.
Segelbaum said he has concerns about trying to diagram everything in the Zoning Code.
Kluchka asked if staff is going to ask the City Council about further studying the garage-
dominated front facade concerns. Zimmerman said he can ask the City Council if they
want the Planning Commission to do further research. Segelbaum suggested that more
research occur. Kluchka agreed. Waldhauser said she is not in favor of trying to specify
how much of a front facade contains garage or not.
Segelbaum said he thinks the proposed new language clarifies the Zoning Code
tremendously. He said it is slightly more restricting, but it seems like an appropriate way
to handle the issue. Waldhauser added that this new building envelope method seems
easier to use as well.
Kluchka said this proposed new language is less restrictive than the Planning
Commission's original intent. He said he doesn't see any deference to the original intent,
and doesn't think this proposed new language is enough because the setbacks are the
same and don't increase on larger lots. He said this language is too permissive and says
Minutes of the Golden Valley Planning Commission
May 11, 2015
Page 5
the opposite of what the recent subdivision study said. He said he thinks this will be worse
for overall housing affordability, but it will increase tax revenue from new development.
Cera said he sees Kluchka's point but he thinks it clarifies things and looks at the reality
of the way things have been in the last 8 years.
Blum said he thinks the proposed changes stay true to what he understands the intent to
be which is to make things clearer to builders and people who want to move to Golden
Valley.
Johnson said he is in favor of the proposed changes. He added that if the Zoning Code is
amended to have more restrictive side setbacks the City will end up with more garage
dominated houses no matter what. He said for the majority of the properties in the City
the proposed language will work and won't lead to having a garage in the front of the
house. Waldhauser agreed and added that most of the lots in the City are 100 feet or
greater in width. Kluchka said maybe restrictions could be added for lots that are greater
than 100 feet in width so homes don't encroach on neighboring properties.
MOVED by Segelbaum, seconded by Johnson and motion carried 5 to 1 to recommend
approval of the proposed language as presented by staff with no changes. Commissioner
Kluchka voted no.
--Short Recess--
3. Other Business
Cera said he would work on drafting comments to the City Council regarding further
research of garage-dominated houses. Segelbaum said he thinks it would be worthwhile
to study ordinances related to garage-dominated front facades. He said we would like to
avoid houses that have a garage completely in front of the house. Waldhauser said she
sympathizes with that concern, but some lots have no other place to put a garage. Blum
said he is intrigued with the idea of incentivizing homeowners rather than restricting them.
Segelbaum said it will be difficult to account for every situation and noted that variances
are always an option. Kluchka said the primary ask is that a study happens showing
methods, measurements, etc.
Kluchka updated the Commissioners on the Council's recent discussion on the
community center proposal. He said the Council consensus is to move forward on a new
study for a community center with an approximate 12 million dollar budget and to not use
the task force study. Zimmerman added that the Council wanted to start with a more
modest community center proposal and add the rest in phases to get to more of what the
task force recommended.
Goellner stated that the final open house for the Bottineau Station area plans will occur on
June 4 at the Harrison Community Center.
Kluchka asked if the costs of flood mitigation for DeCola ponds has been determined.
Zimmerman said that the Engineers are still working on it.
Minutes of the Golden Valley Planning Commission
May 11, 2015
Page 6
Segelbaum asked for an update on the Xenia apartment project. Zimmerman said it is still
moving forward.
Segelbaum asked for an update on the former bowling alley property. Zimmerman said he
expects to see plans for the Final PUD proposal within the next week or two.
Goellner reported that the Central Park West office building will be developed soon.
Kluchka asked if that will have an impact on the design review opportunity. Goellner said
yes, the proposal will have to go through the PUD amendment process. Kluchka asked if
there are results from the traffic study available. Goellner said not yet and added that
staff, along with St. Louis Park and Minneapolis, has applied for a grant for bike lanes
along Wayzata Blvd.
Zimmerman reported that the Laurel Ponds proposal is moving forward.
Cera asked about the Weavewood property that was on the most recent Council/Manager
agenda. Zimmerman said they are going to be discussing various Code issues regarding
that property.
Goellner reported that staff is working on ordinances regarding distilleries and food trucks
which will be coming the Planning Commission for review.
4. Adjournment
The meeting was adjourned at 8:05 pm.
John Kluchka, Secretary Lisa Wittman, Administrative Assistant
Minutes of a Regular Meeting of the
Golden Valley Board of Zoning Appeals
April 28, 2015
A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday,
April 28, 2015, at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Vice
Chair Perich called the meeting to order at 7 pm.
Those present were Members, Nelson, Orenstein, Perich, and Planning Commission
Representative Johnson. Also present were Associate Planner/Grant Writer Emily Goellner,
and Administrative Assistant Lisa Wittman. Member Maxwell was absent.
I. Approval of Minutes — February 24, 2015 Regular Meeting
II. The Petition(s) are:
6400 Hampshire Place
Donald Weld Jr, Applicant
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(1) Front Yard Setback Requirements
• 8 ft. off of the required 35 ft. to a distance of 27 ft. at its closest point to the
front yard (north) property line.
Purpose: To allow for the construction of a two-stall garage.
Goellner referred to a site plan of the property and explained the applicant's request to
construct a two-stall garage attached to the house with a porch and breezeway. She
noted that variances are not needed for the proposed porch and breezeway additions.
She stated that staff is recommending denial of the requested variance because a two-
stall garage can be built within the setback area without the need for variances, and the
angle of the garage would compromise the character of the locality. She added that this
applicant received a variance for a garage addition in 2008. However, work on the
garage was not started within one year so that variance expired.
Perich asked if the variance granted in 2008 was the same as this current request.
Goellner said yes. Nelson said the applicant's request in 2008 was the same, however
the Board amended the request and approved a variance for 5 ft. (instead of 8 ft.) off
the required 35 ft.
Orenstein asked if the garage was positioned the same in the 2008 request and this
current request. Goellner said yes.
Johnson stated that the proposed garage in 2008 was 30 ft. x 24 ft. in size. He asked if
it is proposed to be the same size in this request. Goellner said yes, and explained that
if the variance request is reduced to 5 ft. off the required 35 ft. then the proposed
Minutes of the Golden Valley Board of Zoning Appeals
April 28, 2015
Page 2
garage would be reduced by approximately 3 ft. and would be 27 ft. x 24 ft. in size
instead.
Donald Weld Jr., Applicant, stated that when he purchased the house it was a triplex
and a drug house. He said he has done major renovations to the house and at some
point he would like to sell it to a family member. He stated that he would be happy with
a 5-foot variance, and that with Douglas Drive being reconstructed it will be a good time
to do this garage addition. He said he has been working with the City regarding the
Douglas Drive construction project and he assumes he will be able to get the same
variance that was granted in 2008. Goellner clarified that the City is acquiring roadway
easements for the Douglas Drive project, but that the property lines won't be affected.
Weld stated that he is concerned about the curb appeal and wants to build the garage
at an angle so the house doesn't look like a long bowling alley. He added that if the
garage isn't built at an angle he won't be able to use the existing driveway and will have
to add more impervious surface to the property.
Perich stated that the applicant mentioned there was a large tree in the front yard and
asked what other unique circumstances there are with this property. Weld asked if his
variance request was good in 2008 why it wouldn't be now. He said this property is in
the middle of an area with duplexes and the Douglas Drive apartments and he is just
trying to make this work.
Nelson said she agrees that the house would be really long if the garage were built in
line with the house, and not at an angle.
Orenstein asked if the application has to be resubmitted in order to change the request
to 5 ft. off of the required 35 ft. front yard setback. Nelson said the Board is allowed to
amend an applicant's request without requiring the submission of a new application.
Perich opened the public hearing.
Carolyn Bell, 125 Meadow Lane North, referred to the comment about the proposed
new garage not being consistent with the neighborhood and said she would like an
explanation. Goellner stated that there are no other angled garages in the area at all.
Bell asked if everything has to be the same. Goellner explained that when someone
asks for a variance all of the surrounding properties are taken into account.
Seeing and hearing no one else wishing to comment. Perich closed the public hearing.
Nelson said she would like to amend the variance request to 5 ft. off of the required 35
ft. to a distance of 30 ft. She said she thinks the proposal meets the criteria the Board
considers when granting variances. It is in harmony with the intent of the Code, it is a
reasonable request, there are topographical issues with the property, and she thinks
placing the proposed garage at an angle will be attractive. Orenstein and Perich
agreed. Johnson also agreed and added that the same proposal was approved in the
past so he supports the applicant's request.
Minutes of the Golden Valley Board of Zoning Appeals
April 28, 2015
Page 3
MOVED by Nelson, seconded by Johnson and motion carried unanimously to approve
the variance request for 5 ft. off of the required 35 ft. to a distance of 30 ft. at its closest
point to the front yard (north) property line to allow for the construction of a two-stall
garage.
125 Meadow Lane North
LeeAnn Bell & Paul Romslo, Applicants
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(3) Side Yard Setback Requirements
• 14.2 ft. off of the required 21.5 ft. to a distance of 7.3 ft. at its closest point to
the side yard (south) property line.
Purpose: To allow for the construction of a garage addition.
Goellner explained the applicants' request to construct a third-stall garage addition 7.3
feet away from the side yard property line. She referred to a survey and photos of the
property and stated that there is an existing paved area where the proposed garage
addition would be built. She explained that the existing garage is approximately 22 ft. x
28 ft. in size and the applicants are proposing to add 11 feet of garage space on the
south side and 4 feet of garage space on the front. The applicants have stated that the
unique circumstances on their property are that the existing home, built with a two-stall
garage was placed near the minimum setback line, their current garage is narrow, there
is no place to build a detached garage, and there are poor soil conditions on their lot.
Goellner stated that staff is recommending denial of this variance request because a
third garage stall is reasonable in general, but not this far into a side yard setback area,
the garage addition would compromise the character of the locality, and the applicants
can continue to use their extended driveway in place of a third garage stall.
Perich asked if the house was originally built within the correct setback areas. Goellner
said yes. She explained how the side yard setback requirements are different now from
when the house was originally built. She added that due to the height of the house the
side yard setback requirement is 21.5 ft.
Johnson referred to the site plan of the property and asked if the tennis court shown is
part of this property and if so, had it been considered as a location for a new garage.
Goellner said the tennis court is a part of the applicant's property and that they had
considered building a new garage next to it, but not in place of it. Johnson questioned if
a variance would be required for a carport next to the existing garage instead of a third
stall. Goellner said yes.
LeeAnn Bell, Applicant, said the house was built in 1964. She said they want a three-
stall garage because their existing garage is incredibly tight and they need more room
for storage. She said she met with staff and found out that the house was built on
pilings and that the Building Official expressed concern about building a detached
garage considering the soil conditions. She said she has spoken with the neighbors and
Minutes of the Golden Valley Board of Zoning Appeals
April 28, 2015
Page 4
they've expressed support for their proposal, otherwise they would not do it. She said
their proposal is reasonable and consistent with the neighborhood and there is no place
else on the property to build additional garage space. She said approximately 50% of
the homes in their area have three-stall garages and given the size of their home, a
three-stall garage won't be disproportionate. She said her mother lives with them and
the chance is good that future owners of the house will likely have children and will
need a third garage stall. She said she has considered other options and that she
would like to revitalize the tennis court. She said she understands the City's concerns,
but when she thinks about setbacks it is not a number, it is the character and diversity
of the architecture and promoting the feeling of openness.
Goellner stated that she verified that the nearby homes with three-stall garages listed in
the application did not require variances.
Perich asked the applicant if she had considered expanding the existing garage, just
not as wide as a third garage stall. Bell said they really need a third stall garage. She
said that they had a break-in in one of their cars, and that just expanding the existing
garage slightly won't address their needs.
Nelson stated that the applicants just bought this house knowing it had a two-stall
garage. She asked the applicant if a third garage stall played into their decision to
purchase the home. Bell said she was hoping a third garage stall would work. She said
she didn't know how the setback requirements worked, and she didn't know about the
soil conditions when they purchased the property.
Johnson questioned if they considered building a storage shed instead of a garage
addition. Bell said they have a shed, but they still want to build a third garage stall
because they have trouble opening their car doors inside the garage. She explained
that there is a stairway inside the house that takes up a portion of the inside of the
garage. She said they've really tried to make this work and address the criteria that the
Board uses when considering variances. She said she understands they are asking for
a large variance but she feels it is reasonable and there will still be openness between
their house and neighbors.
Perich opened the public hearing. Seeing and hearing no one wishing to comment,
Perich closed the public hearing.
Johnson said he thinks there are a couple of unique circumstances with this property.
He said it is a massive house that was placed close to one side of the lot which
contributes to the predicament.
Nelson said she is sensitive to granting variances to allow for a second garage stall, but
not as sensitive to granting variances for third stalls. She stated that the Board has to
follow the criteria required when granting variances, but they also try to remain
consistent. She said it is too bad the lot has bad soils but she is not sure they should
grant a variance based on that.
Minutes of the Golden Valley Board of Zoning Appeals
April 28, 2015
Page 5
Perich said it is hard to say the existing garage is a true two-stall garage because some
of the space is taken away by the staircase. He said it seems that the applicants have
exhausted their options and there are other three-stall garages in the neighborhood.
Johnson agreed that the existing garage has a weird configuration. He said the soil
condition isn't an issue to him, but there are other unique issues with the property.
Nelson said she is a real estate agent and she has her clients measure their cars and
the garage space if it is important to them to help them make a decision. She said in
this case the existing garage is a part of what the applicants bought. She questioned if
a third stall was built if they could add an addition above it in the future. Goellner said
no, not without applying for another variance.
Orenstein said since this house was purchased so recently, he is curious why the
garage wasn't a factor in the applicant's decision to buy it. He said the applicants may
have assumed they could get a variance, but his approach would have been to think it
through before he bought it and not hope he'd get a variance later. Nelson agreed and
added that granting this variance request would not be consistent with what the Board
has done in the past, and might set a precedent.
Johnson stated that if the variance isn't granted the house might not get the TLC it
needs.
Perich explained to the applicants that they could ask that their request be tabled to the
next meeting in order to have a full Board present.
Bell agreed that it is their fault that they bought the house. She said she looked at the
City's website and only found the setback requirements regarding detached accessory
structures.
Nelson asked Bell what they paid for the house. Bell said they paid $485,000 minus
$10,000 in closing costs. She said she would like to table her request to the next Board
meeting. She referred to the comments regarding the consistency of the neighborhood
and said that she feels her request is reasonable and that the new homes in her
neighborhood are being built with three-stall garages.
MOVED by Orenstein, seconded by Nelson and motion carried unanimously to table
the applicant's request to the May Board of Zoning Appeals meeting.
1341 Orkla Drive
Jay Johnson and Britt Bakke, Applicants
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(3) Side Yard Setback Requirements
• 8.5 ft. off of the required 15 ft. to a distance of 6.5 ft. at its closest point to the
side yard (south) property line.
Minutes of the Golden Valley Board of Zoning Appeals
April 28, 2015
Page 6
Purpose: To allow for the construction of a deck.
Goellner referred to a survey of the property and explained the applicants' request to build a
16 ft. x 22 ft. deck on the back on their home. She stated that the deck is proposed in the
location it is, due to the fact that there is a window well area next to the proposed deck that
they are trying to avoid. She added that a deck cannot be built along the side yard (south)
property line without a variance because the house itself was granted variances to allow it to
be built taller than 15 feet in height without an increase in the side setback as required by the
Zoning Code. Therefore, while the home was built to a 12.5 ft. setback, the deck must still be
built to the 15 ft. setback as stated in the City Code. She stated that staff is recommending
denial of the variance because a reasonably sized deck can be built on this property without
variances.
Nelson asked about the dimensions for the buildable area for a deck. She stated that the
new house next to this house just sold based partly on what is there now, not knowing that
this applicant has applied for a variance for a new deck.
Board Member Johnson asked Goellner if the applicants presented any other options for
building their deck. Goellner said no. Board Member Johnson asked if a variance would still
be required if the applicants built the deck closer to the north property line. Goellner said no,
and stated that the setback requirement along the north property line would be 35 feet.
Jay Johnson, Applicant, said his goal is to make sure the proposed deck doesn't alter the
locality and fits in with the existing neighborhood. He said the unique circumstance is the
location of an existing window well. He stated that they could extend the deck further to the
west but it would look odd and would not fit as well. He said they would like a nice big deck
for a sitting area, toy area, and grilling area. He added that he met with staff and was told he
could build a deck 12.5 feet from the south property line, in line with the plane of the house,
but they don't want to build a 16-foot wide deck, and they don't want to cover the window
well.
Nelson said the proposed deck seems to be infringing on the back yard of the neighbor to
the south. Mr. Johnson said their proposed deck would be located near the middle of the
neighbor's backyard at that point. He said if the Board is uncomfortable with the 6-foot wide
portion of the deck wrapping around the side of the house, he would be willing to accept a
smaller variance.
Perich opened the public hearing. Hearing and seeing no one wishing to comment, Perich
closed the public hearing.
Orenstein said he would be inclined to the support the variance request subject to the new
property owner to the south being ok with it.
Nelson said a pretty large deck can be built on this property without a variance. She stated
that even if the new property owner to the south is ok with the applicant's proposal, future
property owners may not be. She said she would be supportive of the proposed deck being
built to match the plane of the existing house.
Minutes of the Golden Valley Board of Zoning Appeals
April 28, 2015
Page 7
Perich said he would also be supportive of allowing the proposed deck to be built to match
the plane of the existing house. He added that this is new construction and the buyers knew
what they were buying.
Orenstein asked if the window well area was for an egress window. Mr. Johnson said yes.
Board Member Johnson said he didn't see anything in the application stating why a deck
couldn't be built within the setback requirements and he doesn't see what is driving the need
for a variance. He said he does like the articulation of the proposed deck and thinks bumping
it out toward the south property line a foot or two will look better than a "long tunnel" if it
matches the plane of the existing house. Nelson said she thinks 16 ft. x 13 ft. is a nice sized
deck and that it won't make the house look too long. She added that she thinks the request
is reasonable, but that it would affect the character of its locality.
Perich said he thinks the location of the window well is unique and suggested granting a
variance to allow the proposed deck to be in line with the plane of the house. He told the
applicant that he could table his request in order to be heard in front of a full Board. Mr.
Johnson said the proposed deck would not be 16 ft. x 16 ft. in size when considering the
staircase. He said he would consider building the deck further to the west, but being allowed
to build a foot or two to the south would make a big difference. He said he does not wish to
table his request.
MOVED by Perich, seconded by Nelson and motion carried unanimously to approve a
variance for 2.5 ft. off of the required 15 ft. to a distance of 12.5 ft. at its closest point to
the side yard (south) property line to allow for the construction of a deck.
III. Other Business
Election of Officers
MOVED by Nelson, seconded by Johnson and motion carried unanimously to elect Perich
as Chair. Perich accepted the nomination.
MOVED by Orenstein, seconded by Johnson and motion carried unanimously to elect
Nelson as Vice Chair. Nelson accepted the nomination.
IV. Adjournment
The meeting was adjourned at 8:45 pm.
David Perich, Vice Chair Lisa Wittman, Administrative Assistant
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
April 6, 2015
Present: Denise LaMere-Anderson, Hilmer Erickson, Kathryn Frommer, Elissa Heilicher,
Alan Ingber, Andrea Mac Arthur, Jennifer Rudolph, Connie Sandler, Toots Vodovoz, and
Peggy Watkins. Also present: Jeanne Fackler, Staff Liaison.
Not Attending: Craig McDaniels and Andrew Wold.
Call to Order: Frommer called the meeting to order at 6:47 p.m.
Agenda Changes or Additions: No changes or additions to the agenda.
March 9 Minutes: Sandler moved and Erickson seconded the motion to approve the
minutes from March 9. The motion passed unanimously
Run the Valley:
Participants Update: Fackler reported the registration numbers. 103 for the 10K, 149 for the
5K, 35 for the 5K Walk and 5 for the Kid's Fun Run.
Sponsor Update: HCMC-Golden valley Clinic has become a Silver sponsor and will be
sending a check.
Volunteers: Fackler passed out the volunteer sheet. Vodovoz has contacted funded
agencies to provide volunteers. E-mails have been sent to the 2014 volunteers.
Duties/Assignments: The volunteer assignments and duties were discussed.
Other Business:
Golf Classic and Lawn Bowling Event: The date has been set for Friday, July 10 with an
8:00 a.m. shot-gun start. Lawn Bowling will begin at 10:30 a.m. (approximate time). Fackler
will work with the golf staff. Promotion of the event will be discussed at the next meeting.
Possibly promote at Brit's?
Guideline Review: Council has approved an updated "Guidelines for Board and
Commissions". The new version was passed out to members. This will be used to review
and possible update the GVHSF By-laws. Discussion will take place at the May meeting.
Member Roster Update: The newest roster was given to the members.
Adjournment: Rudolph moved to adjourn the meeting, Mac Arthur seconded the motion.
The meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Kathryn Frommer, GVHSF Vice-Chair Jeanne Fackler, Staff Liaison
MINUTES
Human Rights Commission (HRC)
Golden Valley City Hall
7800 Golden Valley Road
Golden Valley, Minnesota 55427
April 28, 2015
Commissioners present: Teresa Martin, Chair
Carla Johnson, Vice Chair
Adam Buttress
Simon Gottlieb
Michael Pristash
Payton Perkins
Susan Phelps
Andrew Ramlet
Commissioners absent Jonathan Burris
City Council: Andy Snope
Guest: Nancy Penick
Staff: Chantell Knauss, Assistant City Manager
The meeting was convened at 6:33 pm by Chair Martin.
Introductions
Commissioners, Council Member, guests and staff introduced themselves. The
Commission welcomed back Commissioner Buttress, who was making his first return
appearance after an extended medical leave.
Approval of March 26, 2015, Regular Meeting Minutes
Motion by Commissioner Johnson, second by Commissioner Perkins to approve the
March 26, 2015, minutes. Motion carried 7-0.
Council Updates
Council Member Snope reported the City Council adopted a proclamation designating April
as Genocide Awareness and Prevention Month. He commended the HRC on their work
with neighboring HRCs to make the April 18 Genocide Awareness and Prevention
conversations event as informative as it was.
Council Member Snope presented information from a resident about the Normandale
Community College's Poverty Institute training on June 8 and 9. The resident highly
encourages someone from the Golden Valley community attend the training. The two-day
Poverty Institute provides educators, health, justice, social service professionals, and
community members an interactive insight to better understand poverty and gain tools for
making a difference with students and clients.
Commissioner Gottlieb arrived at the meeting.
Human Rights Commission April 28,2015
Meeting Minutes Page 1 of 3
Old Business
October 22, 2015, (or October 8) HRC Conversations Planning — Sergeant Grant
Snyder, Minneapolis Police Department
Originally, Sgt. Snyder was scheduled to be in attendance to discuss human sex trafficking
with the HRC. Due to an unexpected family situation, he is unable to attend tonight's
meeting. It was the consensus of the HRC to request Sgt. Snyder to attend the May 26
meeting and place him on the agenda for 7 pm.
Preventing Genocide Program Review
Johnson provided a review of the Preventing Genocide conversation event that was hosted
jointly by the RRCs of Crystal, Golden Valley, New Hope and Robbinsdale. Ellen J.
Kennedy, Ph.D., Executive Director of World Without Genocide was the keynote speaker.
There were 49 people in attendance in addition to the planning committee members from
the quad cities RRCs. Elected officials in attendance included Mayors from the cities of
Crystal (Jim Adams), New Hope (Kathi Hemken), and Golden Valley (Shep Harris). Golden
Valley City Council Members Joanie Clausen and Andy Snope were also in attendance.
The cities of Golden Valley and Robbinsdale had passed resolutions proclaiming April as
Genocide Prevention and Awareness Month. It was uncertain if the cities of Crystal and
New Hope had passed proclamations.
It was the consensus of those involved that it was a very successful event. The elected
officials, the presenter, and planning committee members were very pleased with the
attendance and content of the discussion.
The Golden Valley HRC had authorized up to a maximum of$50 to be spent toward
refreshments for the event. However, coffee and cookies were donated by the Golden
Valley Byerly's and no funds were expended.
Ms. Penick stated the event was very well publicized and expressed appreciation for the
City's efforts in making sure everyone was informed the event was taking place.
A planning committee follow-up meeting will be held on May 16 to review the results of the
participant feedback questionnaire as well as discuss possibly hosting another joint event in
2016. Chair Martin will report back.
May 1.4, 2015, HRC Conservations Planning Update: Blank Slate Theatre production
of "bottom" and follow-up discussion
Chair Martin reported she filmed a promotional segment for this HRC Conversations Event
that is currently airing on Channel 12. Commissioners Martin, Johnson, Pristash and
Ramlet are planning on being in attendance. Knauss will forward contact information for
Blank Slate Theatre and Perpich Center for Arts Education to Commissioners in the event
they need to be reached.
Discuss HRC Traveling Meeting Dates/Times (Covenant Village)
The HRC confirmed the May 26 HRC Meeting will be held at 6:30 pm at Covenant Village.
Anyone attending should enter the main doors of the high rise building.
Human Rights Commission April 28,2015
Meeting Minutes Page 2 of 3
HRC Banner Update
Staff distributed copies of the proposed designs for the banner. It was the consensus of the
HRC to have the banner printed with design option #1 (logo in front of the Human Rights
Commission) with background option #2 (cream/buff color).
HRC Brochure Update
Knauss will work with Communications staff to draft a HRC brochure for the Commissions
future distribution at events.
Commissioner Perkins excused himself from the meeting.
Discuss Potential Event Partnership for future Dr. Martin Luther King, Jr. Holiday
It was the consensus of the Commissioners to reserve 2-3 tables at the General Mills
Annual MLK Breakfast, providing the tickets to Golden Valley residents on a first-come, first
served basis and making sure to advertise the event to diverse communities within the City,
as well as student populations.
New Business
Advocates for Human Rights
Commissioner Pristash presented information on training on May 1 and May 8 to be
conducted by the Advocates for Human Rights, an organization based in Minneapolis. The
Advocates for Human Rights is a 501(c)(3) that was founded in 1983 and is an international
network of volunteers, partners, supporters, board members and staff that implements
international human rights standards to promote civil society and reinforce the rule of law.
Human Rights Magnet
Chair Martin requested the idea for a human rights magnet be included on the May meeting
agenda.
Adjourn
Motion by Commissioner Pristash, second by Commissioner Phelps to adjourn the
meeting at 7:43 pm. Motion carried 8-0.
Follow-up Items:
• Knauss to forward contact information for Blank Slate Theatre and Perpich Center
for Arts Education to Commissioners
• Knauss will work with Communications staff to draft a HRC brochure for the
Commissions future distribution at events.
Teresa Martin, Chair
ATTEST:
Chantell Knauss, Staff Liaison
Approved by HRC: May 26, 2015
Human Rights Commission April 28,2015
Meeting Minutes Page 3 of 3
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of February 11, 2015
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was
called to order at 1:37 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Wayne Houle, Acting City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Dave Lemke, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Marc Nevinski, Physical Development Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Pat Backen, Council Member, Robbinsdale
Bill Bolongin, Council Member, Robbinsdale
Marcia Glick, City Manager, Robbinsdale
Brian Simmons, Bolton & Menk, Inc.
Minutes of January 7, 2015 Meeting
MOVED by Norris and seconded by McDonald to approve the minutes of the January 7,
2015 meeting as presented. Motion carried.
Approve Audit Contract with MMKR
Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) submitted the contract to
prepare the audit report for the year ending December 31, 2014. The estimate for the basic
audit fee is $8,975.
MOVED by McDonald and seconded by Norris directing Chair Burt to sign the contract with
MMKR for the preparation of the audit report for 2014. Motion carried.
36-Inch Watermain Emergency Repair Update
Brian Simmons, Bolton & Menk, Inc., discussed the preliminary design technical memo
outlining repair and replacement methods for the 36-inch watermain emergency repair.
Bolton & Menk is recommending the loose-fit slip-line for the area west of the CR 81
intersection, jack and bore in a casing through the CR 81 intersection, and open cut
replacement in the area east of the CR 81 intersection. Because the CR 81 and CR 9 area
is a crowded utility corridor, Bolton & Menk recommended jacking and boring a casing to
Joint Water Commission
February 11, 2015
Page 2 of 4
avoid some of those utilities. This portion of the project will be coordinated with the work
done by Hennepin County.
The connection to the Minneapolis 48-inch line will need to be completed by May 15, 2015
to accommodate Minneapolis water restrictions.
A portion of the 36-inch watermain crosses under the Burlington Northern Sante Fe
Railroad/Metro Blue Line Railroad crossing at a shallow depth. Bolton & Menk is
recommending constructing a new steel casing crossing to ensure that the JWC main will
not need to be relocated in the future to meet rail requirements. The railroad will require a
permit and that application process should start early in the project.
The 36-inch PCCP main will need to be shut down during the project. Bolton & Menk
anticipates that the project will be ready to begin by April 2015 with substantial completion
by August 15, 2015. Water customers may experience small changes in water pressure.
Robbinsdale Council Members and City Manager Marcia Glick expressed interest in
replacing its sanitary sewer located west of CR 81 during this project. The Technical
Advisory Committee (TAC) did not have a solution to offer at this time. Glick requested the
TAC consider the impacts to local businesses in this area during the project work. Simmons
said property owners will experience minimal disturbance during the project.
Because the 36-inch PCCP main will be shut down for the duration of the project, the JWC
water demand will be met by the Golden Valley pump station. To ensure the demand, high
service pump and motor replacement upgrades will need to be completed as soon as
possible. Two Advertisements for Bids will need to be prepared for the pump station
upgrades and the 36-inch line replacement project.
The TAC recommends approval of the two projects and Bolton & Menk will work on costs.
Simmons said the project costs will be developed within two weeks. A communications
plan, including the City of Robbinsdale, will also be done.
MOVED by McDonald and seconded by Norris directing the TAC to move ahead with
posting the Advertisements for Bids for the emergency supply
pumps/piping/electrical/chemical upgrades and the 36-inch line replacement project. Motion
carried.
The Preliminary Design Technical Memorandum regarding the 36-inch PCCP Repair and
Replacement Project prepared by Bolton & Menk, Inc., dated February 10, 2015, was
received and filed.
Tri-City Council Meeting
The consensus of the cities was to schedule a Tri-City Council meeting on Tuesday, March
31, from 6 to 8:30 pm at the City of Golden Valley City Hall. Chair Burt will be the
moderator of the meeting.
The three city councils will discuss the condition of the entire JWC distribution system and
discuss what opportunities are available to address compromises in the system. The delay
in constructing the Golden Valley well due to the 36-inch PCCP watermain repair will also
be discussed.
Joint Water Commission
February 11, 2015
Page 3 of 4
Emergency Backup Water Supply Project Update
• Authorize contract for JWC High Service Pump/Motor Replacements Project. Bids
were received on January 27, 2015. One bid was received from Keys Well Drilling in
the amount of$109,600. The TAC is requesting approval of the bid.
MOVED by McDonald and seconded by Norris to accept the bid from Keys Well
Drilling Co. in the amount of $109,600 for the JWC High Service Pump/Motor
Replacement project.
• Authorize contract for the JWC Emergency Wells Water Supply Line. Bids were
received on January 27, 2015. The following bids were received:
Subtotal Total
Bidders Amount Bid Amount Bid Alternate
Burschville $411,170.00 $448,527.00 $86,400.00
Construction
Minger Construction $428,805.45 $466,162.45 $107,705.00
GM Contracting $633,866.18 $671,223.18 $234,008.00
The goal is to have the water supply line installed and running prior to starting the
36-inch PCCP project. The TAC recommends approval of the total bid received
without the alternate from Burschville Construction in the amount of$448,527.
MOVED by Norris and seconded by McDonald to accept the total bid amount, minus
the alternate bid, received from Burschville Construction in the amount of $448,527.
Motion carried.
Replacement of the Golden Valley Generator Radiator and Generator Monitoring
Contract
Bert Tracy met with Ziegler Power Systems and Total Control to discuss upgrading the
Golden Valley pump house generator remote monitoring to the JWC SCADA system.
Ziegler and Total Control worked through the logistics to complete the remote monitoring
update and proposed to complete the project as a team. The following quotes were
received:
Ziegler Power Systems $2,600.00
Total Control $3,219.98
TOTAL $5,820.28
Due to additional unseen wiring that may be needed, Tracy noted Total Control's portion of
the project would not exceed $5,179.98. These upgrades will enable City staff to conduct
the monitoring in the future.
MOVED by McDonald and seconded by Norris to accept the quotes received from Ziegler
Power Systems in the amount of$2,600 and from Total Control in the amount of $3,219.98
(not to exceed $5,179.98) to upgrade the Golden Valley pump house generator monitoring
to the SCADA system. Motion carried.
Joint Water Commission
February 11, 2015
Page 4 of 4
County Road 9 Proiect Update
Wayne Houle did not have an update to report regarding the project.
Other Business
None.
Next Meeting-
The
eetingThe next meeting is scheduled for Thursday, March 12, 2015, at 1:30 p.m.
Adiournment
Chair Burt adjourned the meeting at 2:47 p.m.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
Teen Committee
Regular Meeting Minutes
Monday, January 26, 2015
1.Call to Order
Knudson called the meeting to order at 6:07 pm
2. Roll call
Present: Committee members: Nonvoting member Olivia Behn, Sarah Carlson, Stella
Haberman, Jack Knudson, Shivani Nookala, Hannah Segelbaum
City Staff: Brian Erickson, Recreation Supervisor; Carrie Anderson, Recreation Supervisor
Absent: Brittany Blazar, Melanie Blazar, Sam Buttress, Owen Hoeft
3. Approval of minutes December 22, 2014
Motion: Moved by Segelbaum and seconded by Nookala to approve the January 26, 2015
minutes. Motion carried unanimously.
4. Mental Health Initiative Teresa
Knudson invited by Mayor Harris to learn about mental illness. He brought forward the idea
of a project started about sex trafficking, and how it is a major issue in Minnesota. Knudson
would like to bring in Teresa, a woman he has talked to previously, in front of the Teen
committee.
Talked about a possible concert at the Depot Coffee House raising awareness about this
issue. Even though the venue is not in Golden Valley, the committee talked about having
Golden Valley as a possible sponsor.
Knudson brought up idea of survey in schools asking students what has a major affect on
them. Segelbaum brought forward the idea of bringing a survey, or filling out a survey at the
concert to receive a possible discount
Carlson brought forward the idea of having an explanation of these issues present at the
concert, so people attending are fully aware of what they are responding to regarding these
surveys.
5. Fund Raising For Stand at Golden Valley Days
Knudson brought up idea of approaching businesses in Golden Valley and in Hopkins for
donations.
Idea of moving the mental health concert to Golden Valley Days to bring teens to the event.
Knudson presented the idea of having a cart with root-beer floats. The committee would
need to fundraise and thought of asking local businesses. The idea of culvers was brought
forward, and the use of their custard.
Many advertising ideas were brought forward, such as cups with Teen Committee on them,
temporary tattoos, and face paint by committee members.
6. Intramural Summer league
Tabled until next meeting. Idea of possible sunset volleyball from 67 pm was brought
forward. The Teen Committee could go to the shed and get the volleyballs so the city does
not need to pay someone.
7. Small End of Year Party
Knudson presented the idea of having a small end of the year party, possibly at the grill at
the golf course. Knudson would like the party to be in August, even though the term ends in
April. Haberman believes the committee should continue to meet throughout the summer
because of Golden Valley Days in September.
8. Tutoring
Knudson brought forward the idea of community service hours for tutoring of skills, such as
basic math, chemistry, etc.
Nookala wants to open it up to middle schoolers as well as elementary students. She
believes that it should begin in the fall, giving the committee time to advertise and find
possible tutors. Committee agreed that a local library would be a good place to host this.
Supervisor Carrie Anderson brought up the idea of a Teen Committee member going and
supervising and/or tutoring as well.
9. Volunteer Opportunity Winter Family Festival
Winter Family Festival happening on February 1, looking for volunteers to skate at the
festival.
10. Brochure ad
Incomplete brochure ad, tabled for next meeting
11. Updates
No updates from staff, commission members, or chair.
12. Adiournment
Motion: Moved by Knudson and seconded by Haberman at 6:48 PM. Motion carried
unanimously.
ATTEST:
Jack Knudson, Chair
Hannah Segelbaum, Secretary
Cit 1 of
go I d"e n MEMORANDUM
valley Public Works Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. E. 1. Authorize Agreement with SEH, Inc. for Professional Services for the Wayzata Boulevard
Turn Lane Improvement Project
Prepared By
Jeff Oliver, PE, City Engineer
Eric Eckman, Public Works Specialist
Summary
As a condition of its approval of the Central Park West Planned Unit Development, located in the
southwest quadrant of the intersection of Highway 100 and 1-394, the Council required that the
developer construct turn lane improvements at the intersection of Wayzata Boulevard and
Quentin Avenue to mitigate traffic impacts resulting from the development.
The turn lane improvement project will provide all way stop control and pedestrian crossings at
the intersection and add right turn lanes to the eastbound and southbound movements.
The City has received a proposal from SEH, Inc. for professional services for this project in the
amount of$80,000. The attached proposal includes the following work items.
• Site Survey
• Meetings and Project Communication
• Preliminary Design, Final Design and Plan Preparation
• Construction Staking and Observation
Funding for this project, including the professional services for design and construction
observation, is being provided by the developer's cash deposit for public improvements as
outlined in the Central Park West Development Agreement. Staff is requesting that the Council
authorize the professional services agreement with SEH, Inc. for this project.
Attachments
• Location map (1 page)
• Professional Services Agreement from SEH, Inc. to Jeff Oliver, dated April 10, 2015, for the
Wayzata Boulevard Turn Lane Improvement Project (7 pages)
Recommended Action
Motion to authorize agreement with SEH, Inc. for Professional Services for the Wayzata
Boulevard Turn Lane Improvement Project in the amount not to exceed $80,000.
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April 10, 2015
Mr. Jeff Oliver
City Engineer
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Dear Jeff:
RE: City of Golden Valley, Minnesota
Wayzata Boulevard Tum Lane
Improvement Project
Thank you for the opportunity to provide professional services to the City of Golden Valley for the
Wayzata Boulevard Turn Lane Improvement Project. The City is requesting a scope of work that includes
preliminary design, final design, plan preparation, bidding services, and construction administration. This
letter serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional
Services between the City of Golden Valley and SEH.
BACKGROUND
Land use along the segment of Wayzata Boulevard east of TH 100, where the intersection is located, is
primarily residential in nature. However, the City of Golden Valley is anticipating changes in the near
future to traffic conditions resulting from development activity west of that intersection. The Minneapolis
West (former MEPC) site, located in the southwest quadrant of the TH 100 and 1-394 interchange, is
anticipated to be constructed by the year 2016. The proposed redevelopment project, as studied in a
traffic report by SRF in January 2007 and in the West End AUAR dated May 2007, and in an Intersection
Control Evaluation (ICE) report by SEH in 2010 will impact traffic conditions at the Wayzata Boulevard
and Quentin Avenue intersection. The recommendation offering the most cost effective mitigation strategy
is to provide an all way stop control of the intersection in combination with the addition of eastbound and
southbound right turn lanes.
SCOPE OF WORK
Preliminary Survey
SEH will provide preliminary survey services for the project. The proposed survey work will include
obtaining vertical and horizontal control, available property comers and monument control, topographic
features, profiles and cross-section information. SEH will request a Gopher One State design locate to
gather private utility information and determine potential impacts.
Meetings/Project Communication
We propose to attend a kick off meeting with Public Works Staff at the beginning of the project. The
purpose of this meeting will be to confirm the goal of the project, identify concerns and determine options
available to the design team. SEH will develop a preliminary design and conduct a 60% design review
with Public Works Staff. An agency meeting with Mn/DOT is anticipated at this time to establish general
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is 900% employee -owned sehinc.com 651.490.2000 800.325.2055 1 888.908.8766 fax
Mr. Jeff Oliver
April 10, 2015
Page 2
scope of work, prior to submitting it as a limited use permit (assumed at this time). A public meeting with
adjacent property owners will also be held at the end of final design to review the project details and
discuss traffic disruption.
Preliminary Design, Final Design and Plan Preparation
SEH will prepare a preliminary design for the project based on discussions from the first meeting with City
Staff. Existing profiles, alignments and lane widths will be reviewed and optimized to limit retaining wall
needs/construction limits along the project. Public utility improvements are expected to be limited to
extension of a catch basin at the intersection. Sewer and water utilities do not exist in this area.
Coordination with private utilities is anticipated as some relocations may be required. A retaining wall is
proposed to provide space for the addition of the lane under the bridge, requiring modification of the slope
paving and existing sidewalk. Construction documents will be prepared according to City standards and
final plans, specifications and estimate will be submitted to City Staff for review and approval. The
construction documents will be also submitted to Mn/DOT for permit approval.
Construction Staking
SEH will provide a survey crew for construction staking of the proposed improvements. Staking tasks for
this project will include removals, placement of horizontal and vertical control, utility staking for public
utilities, sidewalk, and retaining wall stakes. All survey coordination for construction staking and
observation will be between the surrey crew chief and the RPR.
Resident Project Representative (RPR)
The on-site Resident Project Representative (RPR) is the Engineer's agent in the field and will act as
directed by and under supervision of the Engineer. The RPR shall serve as the liaison with the contractor,
working principally through the contractor's superintendent. They will assist in helping the contractor
understand the intent of the Contract Documents. The field personnel will review the progress schedule,
shop drawings, and required submittals, Schedule of Materials Control and consult with the Engineer
concerning acceptability. The RPR will be responsible for maintaining job site files, for correspondence,
meeting reports, field orders, and supplemental agreements. They will keep a daily diary or log book.
Records pertaining to quantities and applications for payment will be the responsibility of the RPR. The
RPR will also keep information pertaining to record plans and will schedule the survey crew based on the
staking requests from the contractor's representative. The proposed budget assumes 4 weeks of
construction.
Record Plan Services
SEH will perform a record survey of the project area, which includes providing final top of structure and
invert surveys on new sewer structures. Benchmarks will be reestablished in the construction areas in
conjunction with the record survey. The City will complete the record drawings for all project areas.
PROJECT TEAM
Mike Kuno will be the Project Manager. Tim Wegwerth is assigned to the project as the Project Engineer,
providing preliminary and final design along with technical production work. Mike Kotila will provide ICE
background, temporary traffic control and coordination with Mn/DOT. Other technical experts may be
called upon to provide analysis or participate in public meetings, depending on the actual project scope.
Troy Anderson will provide RPR services for the project. Sue Mason and Mike Kuno will attend the
meetings with City Staff and the public meeting.
SCHEDULE
We expect to begin working on the project as soon as the contract is signed. We anticipate preliminary
design to begin fall/winter 2015 and ready to bid in February of 2016. Final design will be completed by
Mr. Jeff Oliver
April 10, 2015
Page 3
the end of December and plans will be submitted to the City and MnDOT and necessary agencies for
review. Bidding will be dependent on the review time required by the agencies.
COMPENSATION
SEH proposes to be compensated for the scope of work proposed in this Agreement on an hourly basis.
Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including
reproductions, mileage and equipment. We have estimated the services described above to cost a total of
$80,000. In addition to the SEH services identified, we anticipate the need for a geotechnical
investigation/soil borings for the wall design. The estimated cost for the geotechnical investigation is an
additional $4000. The person/hour task budgets for each phase of the work are attached. The summary
of engineering services is as follows:
Meetings and Public Involvement $ 5,800
Preliminary Design $ 13,600
Final Design & Plan Preparation $ 28,200
Construction Administration/Observation 32,400
Wayzata Boulevard Turn Lane Improvements $ 80,000
This agreement is an understanding of the project to date. If this document satisfactorily sets forth your
understanding of our agreement, please sign in the space below and return one copy to our office.
We look forward to working with you, your staff and the community on this project. Thanks for the
opportunity to continue to work with the City of Golden Valley.
Respectively submitted,
SHORT ELLIOTT HENDRICKSON INC.
Z��;ouoo�
an M. Mason, PE
Principal
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Mike Kuno, PE
Project Manager
Approved this day of , 2015
City of Golden Valley, Minnesota
By:
Wayzata Boulevard Improvements
CYIy of Golden Valley
GOLDV 132168
April 10, 2015
B2ft Two
Client Service
Manager
Project
Manager
Professional
Engineer
Admin Tecb
Professional Graduate
Engid— Engl —
Professional
Engineer
Prok%dmal
Engineer
Resident Project
Representative
Total
Employee:Veroe $no Mason
MUM Kuno
7Un
Wegwerth
Saaan
Redmer
Ron Leaf Kate W aring
Calor
Thompron
Rayne
Wambold
'Troy Andersons
"Nsk A - Project Management
1.8 JCmMct and General
Develop contract
1
Create projeetvc a em
1
]
Develop Client Service Plarmer
Subtotal Hours
1
1
2
1, Meeting! (Notice, igenda,Materlals,Minutes)
Kickoffmeeting with City Staff(I)
1
2
Kickoff ame ft witb SEH Staff (1)
1
1
2
Predesign meeting with utilities
4
Predesign neighborhood meeting
1
4
5
Design review meetings (2)
1
4
Design team meetings (2)
2
2
4
MnDOT Review Meetings
I
4
5
Fnmal design review meeting
2
Subtotal Hours
4
23
3
3
1.2 Project Correspondence
Project kickoffnewsletter and figue
3
Weekly newsletteralupdates
-
Written Client updates
1
Task Hours Suoumiry
4
25
6
1
3
Task 02 • Prelmunuy En earn
2,o Date Calkction
CAD beaensaps 1
2
2
Property owner infornmtion
Geotechnical Data Review, Site Investigation &
Recommendations
14
4
18
Project pbotograpbs
Subtotal Hours
2
14
4
.1 audDesign
Review soil inforaastwn
4
Dvmlpp site statigwhy
4
Evaluate Road ro
4
1
Evaluate Walla
2
1proparewtechnical rUmrsrm
8
2
10.
Snhtotd Hours
28
5
2-4 PrelisniaM Street and U Design
Reduce sunV data into b:-
1
Davelop project sur&ce model
I
Create ex' ' contours
1
1
Create street Vpical sections
2
Establish proposed bonzontal and vertical street
1
6
Denlopandreviericross sectioaa'de ire
1
8
Develop existing utilities in plan and profile
2
2
Drainagd toren Water Design
Idenilry drainage'water quality improvements
1
2
4
Prepare proposed a ut
2
I tributarystorm water drainage areas
Calculate design floes
Size proposed drainage system
Subtotal Hoar
325
4
32
Teak Hours Somomly
3
27
4
42
9
Page i r 4
Wayzata Boulevard Impruvemenu
City of Golden Valley
GOLDV 132168
April 10, 2015
Papa 2 014
mi*
��-��--
Utilty Taitrutations (existing and proposed)
Papa 2 014
Wayzata Boulevard Improvements
City of Golden Valley
GOLDV 132168
April 10, 2015
Clint Service Project
Manager Manager
B Title
Professional
Engineer
Admin Tech
Professional Graduate Professional
Engineer Engineer Engineer
Professional
Engineer
Resident Project
Representative
Total
E�pioyxe'_vame Sue Mason MikeKama
Tim
Wegwertb
Susan
Redrnrr
Luke
RunLeaf kale R'arhsg Thompson
Wayne
Wambold
Troy Anderson
Task #4 - Construction Strvicn
Pretoashvctlm Activities
Develop preconsnuetion meeting agenda
2
Attend pr=nstuction meelln
2
Create pmwnstrucLwn meeting mi nrtes;rosia
Review sbop drawnTs
4
2
Create field qunntit} book
I
Create vylkation for forms
2
Develop project newik[ter tamplato
I
Send kick offnewsletter
Subtew Hours
4
I
4
4
14
4.1 Construction Administration
Project maua&ernent (4lirs 1 Week x 8 Weeks
Weekly construction nwfiW (1, week x 8 weeks
pay application review
Newsletter updates
Subconsuham invoice review
Subtotal Hones
----wSobrotalLa1weFeea�v�__�.._�..�.
4.a Canriructlaa Obaervatlon
Full time observation (20 Dnj� F1')
200
200
Part timetechnobservation 20 Da FT)
100
1
Geoical Site visit During Construction
4
Subtotal Hours
4
app
011
4,3 Project Closeout
Site closeout wa&tbrou b
1
DeMop project punddlist
1
1
,Punch ist coordination
1
1
Review O&M manuals
As built survey
As built structure surve��nts
Crate substantial lesion kttcr
Develop final application for payment
]
Develop closeout letter for contractor
Coordinate final payment papawork with
(
RecomrL final letter
MEL
Complete as bunt drffwjngs
S
1
4 i
12
1 .-ar warranty walkthrou artd follow up
2
2
2 ycw warrant}walktbro h and follow up
2
2
Subtotal Hours
81Z
20
Task Baum Summary
12
2 i
8
316
Page 3 of 4
Wayzata Boulevard Improvements
CIV of Gallen Valley
GOLDV 132168
April 10, 20JS
Page 4 of 4
Client Service
Project
Pmkrsio¢al
Prosloarl
Graduate
Pruksdonal
Prokssional
Resident Project
Manager
Engineer
Admin Tech
Engineer eer
Eu�¢eer
Engineer
Engineer
Representative
TotalManager
BffM
Title
Tim
Susan
Luke
Wayne
Frnplayeersme
Sue Mama
Mike Kura
Wegwerth
Reamer
Icon leaf
Kate Worlag
Thompson
Wambold
Troy 1ndetso¢
Task #1- Project Management
TSTaak Homs Swnmary
4
"-
i
l
36
nhewm'it Fees
$419.11
Task Subtotal
Task .'M - Prelh¢mary Engineering
Task Nowa Su
I
1 .1
4;
5
Top. Survey k Geolechakal Investigation
se:
$7311,89
Taak Subtotal
Task #3 - Hhd Documents
Tvsk Hours Sumruaq
1I1
41)
ltd
44
3
11
11
e
Z
Sobcwwhant Fees
<rspeasea
51693 67'
Task subtotal
Twk 04 - Conslroctim Services
Taak Hwrs Srnmury
72
Y
I
' i p334
Construction Staking
$ ,
E:perses
Task Subtotal
Project Summar
Project Hwra Summary
14
bM
10.1
17
>
t4
4Z
is
}lrt
77
Surveyin an.Geutmhnk lFees
$4570.0
Fspensn
64 M.59
Task Subiotal
$8
Page 4 of 4
City U�
golden,47. MEMORANDUM
valley Administrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. F. Approve 2015-2016 Liquor License Renewals
Prepared By
Kris Luedke, City Clerk
Summary
The following establishments have applied for renewal of their liquor licenses for the 2015-2016
license term. The applicants meet City Code and State requirements for the renewal of their
licenses. New Bohemia Golden Valley is converting from a LLC to a Corporation and will be
submitted at the June 16, 2015, City Council meeting for Council approval.
Off-Sale
Byerly Beverages, Inc. d/b/a Lunds & Byerly's Wine & Spirits
Golden Valley Liquor Barrel, Inc. d/b/a Golden Valley Liquor Barrel
JTJ Enterprises, LLC d/b/a Lakeridge Wine & Spirits
*San Antonio Farms, LLC. d/b/a MGM Liquor Warehouse
Off-Sale/On-Sale and Sunday Sale
RZMP Corporation d/b/a Schuller's Tavern
Wine On-Sale (including strong beer) and Non-Intoxicating Malt Liquor
D'Amico and Sons, Inc. d/b/a D'Amico and Sons
The Noodle Shop Co. Colorado Inc. d/b/a Noodles & Company
Smashburger Acquisition- Minneapolis LLC d/b/a Smashburger
CCP LLC d/b/a Mort's Deli
Davanni's Inc. d/b/a Davanni's Pizza & Hot Hoagies
Off-Sale 3.2 Malt liquor
Northern Tier Retail LLC d/b/a Super America #4443
Northern Tier Retail LLC d/b/a Super America #4497
On-Sale 3.2 Malt liquor
Theodore Wirth Par 3 d/b/a Theodore Wirth Chalet
On-Sale and Sunday Sale
D'Amico Catering, LLC d/b/a Metropolitan Ballroom and Clubroom
Red Lobster Hospitality, LLC d/b/a Red Lobster
Golden Valley Country Club Inc. d/b/a Golden Valley Country Club
Webb Golden Valley LLC d/b/a Good Day Cafe
Scoreboard, Inc. d/b/a J.J.'s Clubhouse
Cliff Corporation d/b/a Doolittle's Woodfire Grill
Prom Management Group, Inc. d/b/a Prom Catering
City of Golden Valley d/b/a Brookview Golf Course and Community Center
ShoGun Golden Valley d/b/a Sushi X
Teresa's LLC d/b/a Teresa's Mexican Restaurant
Chipotle Mexican Grill of Colorado, LLC d/b/a Chipotle Mexican Grill # 774
*The Samurai, Inc. d/b/a Benihana
*Contingent upon successful back ground investigation
Recommended Action
Motion to approve the renewal of the respective liquor licenses for the applicants listed above
for the license period of July 1, 2015, through June 30, 2016.
city U0
l�jI
go I d- e M E M 0 R
N D U M
I Ca
valley Fire Department
763-593-8079/763-593-8098(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. G. Authorization to Extend Fire Relief Association Street Dance Hours
Prepared By
John Crelly, Fire Chief
Summary
The Golden Valley Fire Relief Association is requesting permission to extend the street dance
hours until midnight on Saturday, June 20, 2015. The street dance will be held at the Chester Bird
American Legion, 200 North Lilac Drive.
Recommended Action
Motion to approve the extension of hours for the Golden Valley Fire Relief Association Street
Dance to midnight on Saturday, June 20, 2015, at the Chester Bird American Legion, 200 North
Lilac Drive.
city 0f
golden!-,
1 Administrative Services De artment
V�. ��T p
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. H. Receipt of April 2015 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The monthly financial report provides a progress report of the following funds:
General Fund Operations
Conservation/Recycling Fund (Enterprise Fund)
Water and Sewer Utility Fund (Enterprise Fund)
Brookview Golf Course (Enterprise Fund)
Motor Vehicle Licensing (Enterprise Fund)
Storm Utility Fund (Enterprise Fund)
Equipment Replacement Fund (Capital Projects Fund)
General Fund Operations: As of April 2015, the City is using$3,161,713 of fund balance to
balance the General Fund Budget.
Attachments
• April 2015 General Fund Financial Reports (2 pages)
• April 2015 Conservation/Recycling Fund (1 page)
• April 2015 Water and Sewer Utility Fund (1 page)
• April 2015 Brookview Golf Course (1 page)
• April 2015 Motor Vehicle Licensing (1 page)
• April 2015 Storm Utility Fund (1 page)
• April 2015 Equipment Replacement Fund (1 page)
Recommended Action
Motion to receive and file the April 2015 Financial Reports.
City of Golden Valley
Monthly Budget Report- General Fund Expenditures
April, 2015 (unaudited)
Over %
2015 April YTD (Under) Of Budget
Division Budget Actual Actual Budget Expend.
ooi Council $330,450 41,377 122,708 ($207,742) 37.13%
003 City Manager 774,940 48,672 196,170 (578,770) 25.31%
004 Transfers Out 475,000 0 0 (475,000) 0.00% (1)
005 Admin. Services 1,726,920 116,454 446,543 (1,280,377) 25.86%
006 Legal 139,050 15,963 28,759 (110,291) 20.68% (2)
007 Risk Management 300,000 117,308 118,576 (181,424) 39.53%
oil General Gov't. Bldgs. 560,590 59,007 139,618 (420,972) 24.91%
016 Planning 303,780 21,210 77,954 (225,826) 25.66%
018 Inspections 704,575 50,201 185,862 (518,713) 26.38%
022 Police 5,568,860 334,678 1,405,598 (4,163,262) 25.24%
023 Fire 1,255,045 86,663 360,088 (894,957) 28.69%
035 Physical Dev Admin 285,180 21,715 86,665 (198,515) 30.39%
036 Engineering 759,890 74,294 169,232 (590,658) 22.27%
037 Streets 1,473,370 61,353 371,796 (1,101,574) 25.23%
065 Community Center 75,615 6,092 19,797 (55,818) 26.18%
066 Park & Rec.Admin. 698,640 61,243 203,159 (495,481) 29.08%
067 Park Maintenance 1,095,740 112,646 307,899 (787,841) 28.10%
068 Recreation Programs 374,490 7,399 59,418 (315,072) 15.87%
TOTAL Expenditures $16,902,135 $1,236,275 $4,299,842 ($12,602,293) 25.44%
(1)This transfer will be made in June, 2015.
(2) Legal services are through March.
City of Golden Valley
Monthly Budget Report-General Fund Revenues
April 2015 (unaudited)
Percentage Of Year Completed 33.00%
Over %
2015 April YTD (Under) of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $13,266,155 8,676 8,676 ($13,257,479) 0.07% (1)
Licenses 221,565 70,375 101,298 ($120,267) 45.72%
Permits 800,000 91,226 363,518 ($436,482) 45.44%
Federal Grants 0 0 1,135 $1,135
State Aid 261,600 0 9,919 ($251,681) 3.79% (2)
Hennepin County Aid 31,205 0 25,000 ($6,205) (3)
Charges For Services:
General Government 19,065 2,015 8,456 ($10,609) 44.35%
Public Safety 176,120 7,799 37,407 ($138,713) 21.24%
Public Works 141,000 13,821 44,941 ($96,059) 31.87%
Park& Rec 396,300 40,321 119,175 ($277,125) 30.07%
Other Funds 841,500 54,120 221,914 ($619,586) 26.37%
Fines& Forfeitures 320,425 32,220 83,306 ($237,119) 26.00% (4)
Interest On Investments 100,000 0 0 ($100,000) 0.00% (5)
Miscellaneous Revenue 227,200 15,468 80,051 ($147,149) 35.23%
Transfers In 100,000 8,333 33,333 ($66,667) 33.33% (6)
TOTAL Revenue $16,902,135 $344,374 $1,138,129 ($15,764,006) 6.73%
Notes:
(1) Payments are received in July, December, and January(delinquencies).
(2) Police Training will be paid in August. Safe and Sober is billed on time spent.
(3)Violent Offenders Task Force is run by Hennepin County.
(4) Fines/Forfeitures are through February 2015.
(5) Investment income is allocated at year end.
(6)Transfers are monthly.
City of Golden Valley
Monthly Budget Report-Conservation/Recycling Enterprise Fund
April 2015 (unaudited)
Over
2015 April YTD (Under)
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 56,770 0 0 (56,770) 0.00%
Recycling Charges 332,875 29,199 84,949 (247,926) 25.52%
Miscellaneous Revenues 3,000 0 0 (3,000)
Interest on Investments 9,000 0 0 (9,000) 0.00% (1)
Total Revenue 401,645 29,199 84,949 (316,696) 21.15%
Expenses:
Recycling 451,460 23,525 75,139 (376,321) 16.64% (2)
Total Expenses 451,460 23,525 75,139 (376,321) 16.64%
(1) Interest Earnings are allocated at year-end.
(2) Republic Services are billed through March.
City of Golden Valley
Monthly Budget Report-Water and Sewer Utility Enterprise Fund
April,2015(unaudited)
Over
2015 April YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Water Charges 4,360,500 376,584 925,581 (3,434,919) 21.23%
Emergency Water Supply 183,600 14,340 42,027 (141,573) 22.89%
Sewer Charges 3,276,450 325,380 909,998 (2,366,452) 27.77%
Meter Sales 8,000 367 2,203 (5,797) 27.54%
MCES Grant Program 0 1,415 20,615 20,615
Penalties 110,000 1,835 43,507 (66,493) 39.55%
Charges for Other Services 90,000 5,692 31,133 (58,867) 34.59%
State Water Testing Fee Pass Through 45,500 4,128 11,670 (33,830) 25.65%
Sale of Assets/Misc Receipts 10,000 0 0 (10,000) 0.00%
Certificate of Compliance 75,000 13,800 26,875 (48,125) 35.83%
Interest Earnings 15,000 0 0 (15,000) 0.00%
Total Revenue 8,174,050 743,541 2,013,609 (6,160,441) 24.63%
Expenses:
Utility Administration 2,436,590 92,358 370,778 (2,065,812) 15.22%
Sewer Maintenance 2,752,485 230,024 1,002,919 (1,749,566) 36.44%
Water Maintenance 4,571,485 254,129 1,406,745 (3,164,740) 30.77%
Total Expenses 9,760,560 576,511 2,780,442 (6,980,118) 28.49%
City of Golden Valley
Monthly Budget Report-Brookview Golf Course Enterprise Fund
April, 2015(unaudited)Course Opened March 13, 2015
Over
2015 April YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Green Fees 838,265 78,643 83,452 (754,813) 9.96%
Driving Range Fees 105,000 15,681 19,018 (85,982) 18.11%
Par 3 Fees 137,370 17,932 18,581 (118,789) 13.53%
Lawn Bowling 38,000 5 5 (37,995) 0.01%
Pro Shop Sales 80,000 10,361 12,263 (67,737) 15.33%
Pro Shop Rentals 244,000 19,624 21,386 (222,614) 8.76%
Concession Sales 281,000 22,915 27,180 (253,820) 9.67%
Other Revenue 72,280 19,470 55,097 (17,183) 76.23%
Interest Earnings 2,000 0 0 (2,000) 0.00% (1)
Less:Credit Card Charges/Sales Tax (35,000) (808) (512) 34,488 1.46%
Total Revenue 1,762,915 183,823 236,470 (1,526,445) 13.41%
Expenses:
Golf Operations 682,945 52,479 125,324 (557,621) 18.35% (2)
Course Maintenance 695,665 59,377 127,135 (568,530) 18.28%
Pro Shop 106,300 7,518 21,060 (85,240) 19.81%
Grill 244,355 1,437 2,799 (241,556) 1.15%
Driving Range 49,715 214 379 (49,336) 0.76%
Par 3 Course 25,770 79 137 (25,633) 0.53%
Lawn Bowling 20,175 0 0 (20,175) 0.00%
Total Expenses 1,824,925 121,104 276,834 (1,548,091) 15.17%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
City of Golden Valley
Monthly Budget Report- Motor Vehicle Licensing Enterprise Fund
April 2015 (unaudited)
Over
2015 April YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Interest Earnings 2,000 0 0 (2,000) 0.00% (1)
Charges for Services 406,330 35,794 132,863 (273,467) 32.70%
Total Revenue 408,330 35,794 132,863 (275,467) 32.54%
Expenses:
Motor Vehicle Licensing 408,330 31,340 117,574 (290,756) 28.79%
Total Expenses 408,330 31,340 117,574 (290,756) 28.79%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Monthly Budget Report-Storm Utility Enterprise Fund
April, 2015(unaudited)
Over
2015 April YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Interest Earnings 45,000 0 0 (45,000) 0.00% (1)
Storm Sewer Charges 2,228,920 196,045 697,658 (1,531,262) 31.30%
Bassett Creek Watershed 1,453,000 34,747 (1,418,253) 2.39%
Miscellaneous Receipts 0 0 0 0
State Grant-Other 0 0 0 0
Total Revenue 3,726,920 196,045 732,405 (2,994,515) 19.65%
Expenses:
Storm Utility 2,510,590 105,417 581,980 (1,928,610) 23.18% (2)
Street Cleaning 125,535 41,456 49,285 (76,250) 39.26%
Environmental Control 294,465 34,276 56,373 (238,092) 19.14%
Debt Service Payments 171,220 0 151,741 (19,479) 88.62%
Total Expenses 3,101,810 181,149 839,379 (2,262,431) 27.06%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and.
2015 Equipment Replacement Fund(CIP)-Fund 5700
2015 April YTD
Budget Total Actual Remaining
Revenues:
Proceeds-Certificate of Indebtedness 800,000 0 0 (800,000)
Sale of Assets 35,000 20,000 20,000 (15,000)
Miscellaneous 0 761 761 761
Interest Earnings(allocated at year end) 20,365 0 0 (20,365)
Total Revenues 855,365 20,761 20,761 (834,604)
Expenditures:
Program# Project Number Project Name
5700 Bond Expenditures 0 0 0 0
5701 V&E-001 Marked Squad Cars(Police) 75,000 63,631 63,933 11,067
(1) 5702 V&E-002 Computers and Printers(Finance) 80,000 16,002 22,845 57,155
5703 V&E-004 Phone System(Finance) 69,500 0 0 69,500
5712 V&E-024 Unmarked Police Vehicle 34,000 0 0 34,000
5712 V&E-027 Rotary Mower(Park) 98,000 0 0 98,000
5733 V&E-050 Bobcat Toolcat 50,000 46,000 46,000 4,000
5742 V&E-082 Fire Pumper 575,000 1,207 3,311 571,689
5795 V&E-091 Pickup Truck(Park) 50,000 25,728 25,728 24,272
5800 V&E-087 Pickup Truck(Fire) 40,000 4,994 4,994 35,006
5786 V&E-083 Passenger Vehicle(Fire) 40,000 0 0 40,000
5783 V&E-127 800 Mhz Radios(Fire) 165,500 12,580 159,193 6,307
5797 V&E-129 800 Mhz Radios(Police) 162,180 0 141,136 21,044
Total Expenditures 1,439,180 170,142 467,140 972,040
(1)Computers are replaced every 4-5 years and purchased throughout the year based on available time.
City of
golden MEMORANDUM
valleyFire Department
763-593-8079/763-593-8098(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. I. Sale of 1990 Fire Pumper, Unit#331 and Related Equipment
Prepared By
John Crelly, Fire Chief
Summary
The 2015-2019 Capital Improvement Program included purchasing a new fire pumper and related
equipment. Staff is requesting authorization to sell the used 1990 Peterbilt fire pumper and
related equipment. The fire pumper is scheduled to be taken out of service upon arrival of the
new pumper in September.
The fire pumper and related equipment will be advertised in the League of Minnesota Cities
publication. Minnesota State Statute 471 requires that the City Council adopt a resolution
authorizing the sale of excess equipment.
Attachment
• Resolution authorizing sale of excess equipment (1 page)
Recommended Action
Motion to adopt resolution authorizing sale of excess equipment (1990 Peterbilt Fire Pumper
Unit #331 and related equipment).
Resolution 15-49 June 2, 2015
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING SALE OF EXCESS EQUIPMENT
(1990 PETERBILT FIRE PUMPER, UNIT #331 AND RELATED EQUIPMENT)
WHEREAS, the City of Golden Valley has determined the need to sell excess
equipment consisting of a 1990 Peterbilt Fire Pumper and related equipment; and
WHEREAS, the equipment has become excess as a result of purchasing a new Fire
pumper; and
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden
Valley, Minnesota that:
1. Staff is authorized to sell the 1990 Peterbilt Fire Pumper.
2. The Fire Pumper and related equipment will be advertised and sold in
compliance with all applicable requirements.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
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11 1 l . , 100 I"1IIAdministrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley Council Meeting
June 2, 2015
Agenda Item
3. J. Second Consideration - Ordinance#558 -Amendment to the 2015 Master Fee Schedule for
Electrical Permits
Prepared By
Sue Virnig, Finance Director
Summary
The City of Golden Valley provided services for electrical permits starting in 2011 when the State
shut down and we needed electrical inspections. The City entered into a contract for those
services with Stephen Tokle Inspections Inc. The City thought it was prudent to keep that function
at the City.
First consideration of this ordinance was presented at the May 19, 2015, Council Meeting. There
was discussion on the cost of a panel for an accessory building. The electrical contractor would
only charge for a panel if there were to be a panel installed. If not, the charge would be for a
minimum fee of$40.00 plus the state surcharge of$1.00.
This 2015 legislative session lowered the State Surcharge to $1.00 per permit. We have updated
the fee schedule to include that change starting July 1, 2015. The City charges this on permits and
is passed through to the MN Department of Labor and Industry.
Attachments
• Master Fee Schedule for Electrical Permit underline/strikeout version (1 page)
• Ordinance#558, Amendments to the 2015 Master Fee Schedule for Amendments to Electrical
Permits and State Surcharge (1 page)
Recommended Action
Motion to adopt on second consideration, Ordinance#558, amendments to the 2015 Master Fee
Schedule for Electrical Permits and State Surcharge.
City of Golden Valley
2015 Proposed Master Fee Schedule-Exhibit A
2015 Adopted
_F
Fee
Permits
If the work has been started the fee will double for all permits such as building,plumbing,mechanical,and electrical.
All building permit values will be based on the current Minnesota Department of Labor and Industry Building Valuation Data.
Electrical
Circuits and Feeders
The inspection fee for the installation,addition,alteration or repair of each circuit,
feeder,feeder tap or set of transformer secondary conductors:
0 to 30 Amp 8.00
31 to 100 Amp 10.00
101 to 200 Amp 15.00
300 Amp 20.00
400 Amp 25.00
500 Amp 30.00
600 Amp 35.00
700 Amp 40.00
Add$5.00 for each additional 100 Amps.
Minimum Fee
Minimum permit fee is$ AA$40.00 plus$5 99$1.00 State surcharge.This is for one inspection only.
Minimum fee for rough-in inspection and final is$70.00$80.00 plus srs-.AA$1.00 State surcharge.
Maximum Fee
Maximum fee for single family dwelling or townhouse not over 200 Amps is $150:99$175.00
plus$5.99$1.00 State surcharge.Maximum of 2 141 and I final iAspeoien. 3 inspections.
Apartment Buildings
Fee per unit of an apartment or condominium complex is$70.00.This does not cover
service and house wiring.
Swimming Pool $35,00$80.00 peF iRspeG`i^^ U*tS PIUS^ u This includes 2 inspections.
Additions,Remodels or $80.00 this includes up to 10 circuits and 2 inspections.
Basement Finishes
Accessory Structures $50.00 for panel plus$8 per circuit.
Traffic Signals $7.00 per each standard
Street Lights and parking lot lights $4.00 per each standard
Transformers and Generators
100 KVA 4 $30 feF eaeh KVA above 100 KVA
$10 up to 10 KVA,$40-11 to 74 KVA,$60-75KVA to 299 KVA
$150 for over 300 KVA
Retro Fit Lighting $.65 per fixture
Sign Transformer $8.00 per transformer
Remote Control and Signal Circuits $.75 per device
Reinspection fee 3-5-$40.00
1
ORDINANCE NO. 558, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amending the 2015 Master Fee Schedule for
Permits - Electrical
The City Council for the City of Golden Valley hereby ordains:
Section 1. The Master Fee Schedule in Chapter 25 for Electrical Permits of the
City Code is hereby amended by revising the following:
Minimum Fee Minimum permit fee is $40.00 plus $1.00 State surcharge. This is
for one inspection only.
Minimum fee for rough-in inspection and final is $80.00 plus $1.00
State surcharge.
Maximum Fee Maximum fee for single family dwelling or townhouse not over 200
Amps is $175.00 plus $1.00 State surcharge. Maximum of 3
inspections.
Swimming Pool $80.00 This includes 2 inspections.
Transformers and $10 up to 10 KVA, $40 -11 to 74 KVA, $60-75KVA to 299 KVA
Generators $150 for over 300 KVA
Reinspection Fee $40.00
Section 2. The Master Fee Schedule in Chapter 25 for Electrical Permits of the
City Code is hereby amended by adding the following:
Additions, Remodels $80.00 this includes up to 10 circuits and 2 inspections.
or Basement Finishes
Accessory Structures $50.00 for panel plus $8 per circuit.
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its
entirety, by reference, as though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 2nd day of June, 2015.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Kristine A. Luedke
Kristine A. Luedke, City Clerk
cit 1 0�
go I d e nIV. MEMORANDUM
valley Administrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. K. Approve Requests for Beer and/or Wine at Brookview Park
Prepared By
Kris Luedke, City Clerk
Summary
As per City Code Section 10.83, Subd. 2 I. "No person shall possess, display, consume or use
alcoholic beverages on any City park property, unless permission is granted by the Council." As
part of the application process for a Facilities Use Permit to use the large and small picnic shelters
at Brookview Park the applicant has the option to pay an additional $25 to be able to serve beer
and/or wine. Attached is a list of the individuals and/or organizations who have requested that
option.
Attachments
• Beer and/or wine request list (1 page)
Recommended Action
Motion to approve the requests for beer and/or wine at Brookview Park as recommended by
staff.
BEER AND/OR WINE REQUEST LIST
INDIVIDUAL OR ORGANIZATION CC DATE
DATE TIME SHELTER APPROVED
Kelly Page 05-23 11 am -4 pm Small 05-19-15
Natasha Roberts 05-24 11 am - 4 pm Large 05-19-15
Natasha Roberts 05-24 5 pm - 10 pm Large 05-19-15
Carlos Demiranda 05-25 11 am -4 pm Large 05-19-15
Joan Frenz 06-04 11 am -4 pm Small 05-19-15
Linda Ekberg 06-09 11 am -4 pm Small 05-19-15
Heidi Dolan 06-14 11 am -4 pm Small 05-19-15
Sandy Jakubowsky 06-17 11 am - 4 pm Large 05-19-15
Nina Wong 07-11 11 am -4 pm Small 05-19-15
Jessica Arteaga 07-18 5 pm - 10 pm Small 05-19-15
Precious Zelee 07-19 5 pm - 10 pm Large 05-19-15
Halleand Habicht 07-22 11 am - 4 pm Large 05-19-15
Renee Britton -Allianz 07-28 11 am - 4 pm Small 05-19-15
Renee Britton -Allianz 07-28 5 pm - 10 pm Small 05-19-15
Karen Gureghian 08-11 5 pm - 10 pm Large 05-19-15
Autumn Arvidson — Eye Care Associates 08-18 5 pm - 10 pm Large 05-19-15
Kathy Heimerl 09-13 11 am -4 pm Small 05-19-15
Julie Monette 09-20 11 am -4 pm Small 05-19-15
city 0
olden MEMORANDUM
valley Public Works Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 21 2015
Agenda Item
3. L. Call for Public Hearing to Vacate Easement at 6161 Golden Valley Road
Prepared By
Marc Nevinski, Director of Physical Development
Eric Eckman, Public Works Specialist
Summary
The property owner has proposed the construction of a new building located at 6161 Golden
Valley Road. As part of the development, the owner will be making modifications to its water
supply system that serves the site. During the plan review process it was discovered that a
portion of the water supply system is located within a public easement. Since the water supply
system for this development will be constructed, owned, and maintained by the owner, and will
serve only the owner's property, the public watermain easement will need to be vacated as part
of the development.
As a condition of development approval,the owner will be asked to enter into an agreement with
the City to outline the owner's responsibility for the inspection, maintenance, and reporting on
hydrants, watermains, and related facilities. As outlined in the Engineering development
memorandum dated May 19, 2015, the maintenance agreement must be signed before the
issuance of building and site permits.
Staff sent a letter to all private utility companies requesting their review and comment on the
easement vacation, and there has been no objection. Since the easement is not adjacent to
public water, no notice to the Commissioner of Natural Resources is required for this vacation. If
City Council approves the call for public hearing, staff will publish and post a notice of public
hearing and send letters to all affected property owners consistent with state statute.
Attachments
• Easement Location Map (showing easement to be vacated) (1 page)
• Resolution establishing a Public Hearing to consider the Vacation of Easement at 6161 Golden
Valley Road (2 pages)
Recommended Action
Motion to adopt resolution establishing a Public Hearing to consider Vacation of Easement at
6161 Golden Valley Road on July 7, 2015, at 7 p.m.
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Resolution 15-50 June 2, 2015
Member introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING A PUBLIC HEARING TO CONSIDER
VACATION OF EASEMENT AT 6161 GOLDEN VALLEY ROAD
WHEREAS, the City desires to consider vacation of the easement created in
Document Number 1133773, legally described as follows:
A 15.0 foot perpetual Watermain easement over, under and across the following
described property:
That part of the Northwest Quarter of the Northwest Quarter of Section 33,
Township 118, North, Range 21 West of the 5th Principal Meridian lying South of the
center line of County Road No. 6, also known as Watertown Road and West of the
100 foot right of way of the Minneapolis, Northfield and Southern Railway, the center
line of which right of way is described as follows: Commencing at the Northwest
corner of said Section 33, thence running East on the North line of said Section 33 a
distance of 550 feet to an intersection with said center line, which point shall be
considered as the true point of beginning. Thence after turning a deflection angle of
78 degrees 10 minutes to the right, running on a straight line in a Southeasterly
direction a distance of 1347 feet more or less along said center line to an
intersection with the South line of the Northwest Quarter of the Northwest Quarter of
said Section 33, distant 815.5 feet more or less, East from the Southwest corner of
the Northwest Quarter of the Northwest Quarter of said Section 33: except that part
thereof lying North of the North line of Golden Valley Road as described in deed
Doc. No. 578491, Files of the Registrar of Titles; also excepting therefrom the West
50 feet thereof.
The centerline of said easement is described as follows:
Commencing at the Northwest Corner of said Section 33; thence South along West
line of said Section 33 a distance of 1007.53 feet thence Easterly, deflecting to the
left 90 degrees 4 minutes 15 seconds a distance of 50.00 feet to the beginning of
the center line of said easement to be described; thence Easterly along the
prolongation of the above described line, a distance of 234.51 feet; thence
deflecting to the left 12 degrees 7 minutes 15 seconds a distance of 250.0 feet, and
said center line there termination.
Together with a 15.0 foot perpetual Watermain Easement over, under and across
the first above described property, the centerline of said easement is described as
follows:
Beginning at a point in the above described centerline a distance of 208.0 feet East
of the point of beginning thereof; thence running North perpendicular to said
centerline a distance of 24.0 feet, and said centerline there terminating
Resolution 15-50 - continued
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden
Valley hereby schedules a public hearing on July 7, 2015, at 7:00 p.m. to consider vacation
of the easement.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
city 0
golden MEMORANDUM
alley Physical Development Department
763-593-80301763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. M. Approve Cooperative Agreement with Hennepin County for Construction of the
TH 55 & Winnetka Avenue Intersection Improvement Project
Prepared By
Jeff Oliver, PE, City Engineer
Eric Seaburg, EIT, Engineer
Summary
In 2013, by City Council resolution,the City applied for MnDOT Metro Municipal Agreement
Program (MMAP)funding for the TH 55 & Winnetka Avenue Intersection Improvement Project. The
program provides funds for construction projects that are developed and administered by local
agencies and provide benefit to both the local community and the trunk highway system. In 2014,
the City was notified that it was awarded MMAP funds for the project.
Over the past year, the City and its consultants have been working with MnDOT and Hennepin
County to develop final plans for the project. The project will include an expansion of the
intersection, conversion of the intersection to dual opposing left turns for northbound and
southbound traffic, upgraded pedestrian amenities, watermain replacement, and replacement of
the traffic signal system. Once completed, traffic congestion at the intersection will be improved,
particularly in the morning and afternoon peak hours.
Replacement of the traffic signal at the intersection of TH 55 and Winnetka Avenue will be a three-
way cost share between MnDOT(50%), Hennepin County (25%), and the City (25%). This is the sole
portion of the project that Hennepin County is contributing funds towards and funding is being
provided in the amount of$93,150 as outlined in the attached cooperative agreement.
Attachments
• Resolution authorizing Cooperative Construction Agreement with the Hennepin County(1 page)
• Hennepin County and City of Golden Valley Cooperative Construction Agreement (S pages)
Recommended Action
Motion to adopt the resolution authorizing Cooperative Agreement with Hennepin County.
Resolution 15-51 June 2, 2015
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING COOPERATIVE AGREEMENT
WITH THE HENNEPIN COUNTY FOR REPLACEMENT OF
TRAFFIC SIGNAL AT TH 55 AND WINNETKA AVENUE (CSAR 156)
IT IS RESOLVED that the City of Golden Valley may enter into Hennepin County
Agreement No. PW-13-13-15 for the following purposes:
To provide for payment by Hennepin County to the City of the County's share of the
costs for traffic signal replacement adjacent to CSAH 156 at the intersection of TH
55.
IT IS FURTHER RESOLVED that the Mayor and the City Manager are authorized to
execute the Agreement and any amendments to the Agreement.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Agreement No.PW 13-13-15
County Project No. 1442
County State Aid Highway No. 156
City of Golden Valley
County of Hennepin
COST PARTICIPATION COOPERATIVE AGREEMENT
THIS AGREEMENT,made and entered into this .day of
20 by and between the County of Hennepin,a body politic and
corporate under the laws of the State of Minnesota,hereinafter referred to as the"County",and the
City of Golden Valley,a body politic and corporate under the laws of the State of Minnesota,
hereinafter referred to as the"City".
WITNESSETH:
WHEREAS,the City in conjunction with the Minnesota Department of Transportation have
developed a project to replace the traffic control signal system at the intersection of County State Aid
Highway No. (CSAH) 156(Winnetka Avenue)and Trunk Highway 55 in the city of Golden Valley;
and
WHEREAS,the above mentioned traffic control signal system as shown on the plans for the
City Project Number CIP (County Project Number 1442; County State Aid Number 027-
756-020: Municipal State Aid Number 128-331-006),shall hereinafter be referred to as the"Project";
and
WHEREAS,the City or its agents shall be responsible to develop the plans and specifications
for the Project;and
WHEREAS,the City or its agents shall be responsible for administering construction of the
Project and has adequate personnel available to perform the construction staking,testing,inspection
and development of as-built plans required on the Project;and
WHEREAS,the County will participate in the costs to design and construct the traffic control
signal system; and
WHEREAS,it is contemplated that said work be carried out by the parties hereto under the
provisions of Minnesota Statutes,Section 162.17,Subdivision 1 and Section 471.59.
NOW THEREFORE,IT IS HEREBY AGREED:
1 V.'11—
Agreement No.PW 13-13-15
CSAH 156,C.P. 1442
I
The City or its agents shall prepare the necessary plans, specifications,and proposal;obtain
approval of said plans and specifications from the County;advertise for bids for the work and
construction;receive and open bids pursuant to said advertisement;enter into a contract with the
successful bidder at the unit prices specified in the bid of such bidder;administer the contract;and,
perform the required engineering and inspection;all in accordance with said plans and specifications.
The contract shall include the plans and specifications prepared by the City or its agents and
approved by the County and the Minnesota Department of Transportation(MnDOT). Said plans and
specifications shall conform to MnDOT Design Standards applicable to County State Aid Highways.
II
Prior to beginning construction,the City shall furnish the County with two(2)complete sets of
County approved plans and specifications for said Project(one hard copy and one electronic). Upon
completion of the Project,the City or its agents shall furnish the County with a complete set of as-built
plans certified as to their accuracy by the City's Project Engineer. Said as-designed plans,
specifications and as-built plans for the Project shall be furnished by the City at no cost to the County.
III
The City or its agents shall administer the construction contract and perform all required
engineering,inspection and testing. All construction and materials sampling and testing for the Project
shall be accomplished in accordance with all applicable standards and requirements of the Minnesota
Department of Transportation's State Aid for Local Transportation Division in effect at the time of
Contract award.
The City shall also obtain,and comply with,any and all permits and approvals required from
other governmental or regulatory agencies to accomplish the Project. Said permits and approvals shall
be obtained prior to the start of any construction and made available to the County upon request.
IV
The construction of this Project shall be under the supervision and direction of the City Engineer
or designated representative. All work for the Project shall be completed in compliance with the plans
and specifications. The County Engineer and representative staff shall have the right,as the work
progresses,to enter upon the premises to make any inspections deemed necessary and shall cooperate
with the City Engineer and staff at their request to the extent necessary.
The County agrees that the City may make changes in the above referenced approved plans or in
the character of said contract construction which are reasonably necessary to cause said construction to
be in all things performed and completed in a satisfactory manner. It is further agreed by the County
-2- W`-
Agreement No.PW 13-13-15
CSAH 156,C.P. 1442
that the City may enter into any change orders or supplemental agreements with the City's contractor
for the performance of any additional construction or construction occasioned by any necessary,
advantageous or desirable changes in plans,within the original scope of the Project. The City shall
obtain the approval of the County Engineer or designated representative on said change orders or
supplemental agreements. The County will respond to the City's request for approvals within seven(7)
calendar days.
V
The City or its agents shall acquire all additional right of way,permits and/or easements required
for the construction of said Project,at no cost to the County.
Upon completion of this Project,all permanent right of way acquired for CSAH 156 as provided
herein shall be conveyed to the County by the City with no consideration required.
VI
The County will participate in the design and construction costs for the traffic signal system as
provided herein. Upon completion of the Project the City shall notify the County and submit an
invoice for one hundred percent(100%)of the County's share of the costs for the Project. Upon
approval of the completed Project by the County Highway Engineer or designated representative,the
County shall reimburse the City the lump sum amount of Ninety Three Thousand One Hundred Fifty
Dollars and No Cents($93,150.00)as its share of the costs for the Project.
The City understands and agrees that the County's total cost participation for the Project shall
not exceed Ninety Three Thousand One Hundred Fifty Dollars and No Cents($93,150.00)without an
amendment to this Agreement.
The County will within forty five(45)days of said invoice,deposit with the City funds totaling
the amount of the invoice.
It is understood by the City that the County intends to use County State Aid funds to reimburse
the City for the County's share of the Project costs. Accordingly,it is understood and agreed that the
County reserves the right not to make payment to the City for its share of the costs if any action or
inaction of the City causes MnDOT's State Aid Engineer to determine that the County's costs are not
eligible for State Aid funding. It is further understood and agreed that the City shall reimburse the
County monies paid the City for the County's share of the Project's design and construction costs
which MnDOT's State Aid Engineer determines are not eligible for County State Aid reimbursement.
- 3 - y.1L..
Agreement No.PW 13-13-15
CSAH 156, C.P. 1442
VII
The City shall notify the County a minimum of one(1)week prior to the date of any traffic
signal turn on(energizing). The County's Traffic Operations Engineer or his designated representative
must be present at the time any traffic signal systems are turned on.
The County hereby reserves the right to perform final inspection of the traffic control signal system
at the time of energizing and also the right to require any modifications prior to approving the system for
operation. No traffic control signal system may be placed in operation without approval of the installed
system by the County.
Upon completion of the Project,it is understood by the parties that the operation and
maintenance of the traffic control signal system installed at the intersection of CSAH 156 and Trunk
Highway 55 will be the responsibility of MnDOT. It is further understood and agreed by the parties,
that the electric energy for operation of the referenced traffic control signal system and integral street
lights shall be the responsibility of the City.
VIII
All records kept by the City and the County with respect to the Project shall be subject to
examination by the representatives of each party hereto.
IX
Each party agrees that it will be responsible for its own acts and the results thereof,to the extent
authorized by the law,and shall not be responsible for the acts of the other party and the results thereof.
The County's and the City's liability is governed by the provisions of Minnesota Statutes, Chapter 466.
The County and the City each warrant that they are able to comply with the aforementioned
indemnity requirements through an insurance or self-insurance program.
X
The City agrees to defend, indemnify and hold harmless the County,its officials, officers,agents,
volunteers and employees, from any liabilities,claims,causes of action,judgments,damages,losses,
costs or expenses, including,reasonable attorneys' fees,resulting directly or indirectly from any act or
omission of the City,its contractors, anyone directly or indirectly employed by them,and/or anyone for
whose acts and/or omissions they may be liable for related to the ownership,maintenance,existence,
restoration,repair or replacement of the improvements constructed as part of the Project. The City's
liability shall be governed by the provisions of Minnesota Statutes,Chapter 466 or other applicable
law.
-4-
��
Agreement No. PW 13-13-15
CSAH 156,C.P. 1442
The County agrees to defend,indemnify,and hold harmless the City, its officials,officers,
agents,volunteers,and employees from any liability,claims, causes of action,judgments,damages,
losses, costs,or expenses,including reasonable attorneys' fees,resulting directly or indirectly from any
act or omission of the County,its contractors,anyone directly or indirectly employed by them,and/or
anyone for whose acts and/or omissions they may be liable related to the ownership,maintenance,
existence,restoration,repair or replacement of the improvements constructed as part of the Project.
The County's liability shall be governed by the provisions of Minnesota Statutes,Chapter 466 or other
applicable law.
X1
The City also agrees that any contract let by the City or its agents for the performance of the
work on County State Aid Highway No. 156 as provided herein shall include clauses that will: 1)
Require the Contractor to defend,indemnify,and hold the County,its officials,officers,agents and
employees harmless from any liability,causes of action,judgments,damages, losses, costs or expenses
including,without limitation,reasonable attorneys' fees,arising out of or by reason of the acts and/or
omissions of the said Contractor,its officers,employees,agents or subcontractors;2)Require the
Contractor to be an independent contractor for the purposes of completing the work provided for in this
Agreement;and 3)Require the Contractor to provide and maintain insurance in accordance with the
following:
1. Commercial General Liability on an occurrence basis with
Contractual Liability and Explosion,Collapse and Underground
Property Damage(XCU)Liability coverages:
LwAtA
General Aggregate $2,000,000
Products—Completed Operations Aggregate $2,000,000
Personal and Advertising Injury $1,500,000
Each Occurrence-Combined Bodily Injury and
Property Damage $1,500,000
Hennepin County shall be named as an additional insured for the Commercial General
Liability coverage with respect to operations covered ander this Agreement.
2. Automobile Liability:
Combined Single limit each occurrence coverage or the
equivalent covering owned,non-owned,and hired
automobiles: $1,500,000
3. Workers'Compensation and Employer's Liability:
A. Workers' Compensation Statutory
-5 - �n1`—
Agreement No.PW 13-13-15
CSAH 156,C.P. 1442
If the Contractor is based outside the State of Minnesota,
coverages must apply to Minnesota laws.
B. Employer's Liability-Bodily injury by:
Accident-Each Accident $500,000
Disease-Policy Limit $500,000
Disease-Each Employee $500,000
4. Professional Liability—Per Claim $1,500,000
Aggregate $2,000,000
The professional liability insurance must be maintained continuously for a period of two years
after the expiration,cancellation or termination of this Agreement.
An umbrella or excess policy over primary liability coverages is an acceptable method to provide
the required insurance limits.
The above subparagraphs establish minimum insurance requirements. It is the sole responsibility
of the City's Contractor to determine the need for and to procure additional insurance which may be
needed in connection with said Project.
All insurance policies shall be open to inspection by the County and copies of policies shall be
submitted to the County upon written request.
XII
It is fiuther agreed that any and all employees of the City and all other persons engaged by the
City in the performance of any work or services required or provided for herein to be performed by the
City shall not be considered employees of the County,and that any and all claims that may or might
arise under the Minnesota Economic Security Law or the Workers'Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said employees while so engaged on any
of the work or services provided to be rendered herein shall in no way be the obligation or
responsibility of the County.
Also,any and all employees of the County and all other persons engaged by the County in the
performance of any work or services required or provided for herein to be performed by the County
shall not be considered employees of the City,and that any and all claims that may or might arise under
the Minnesota Economic Security Law or the Workers'Compensation Act of the State of Minnesota on
behalf of said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said employees while so engaged on any of the work
-6- wt.
Agreement No. PW 13-13-15
CSAH 156,C.P. 1442
or services provided to be rendered herein shall in no way be the obligation or responsibility of the
City.
XIII
In order to coordinate the services of the County with the activities of the City so as to
accomplish the purposes of this Agreement,the Hennepin County Engineer or designated
representative shall manage this Agreement on behalf of the County and serve as liaison between the
County and the City.
In order to coordinate the services of the City with the activities of the County so as to
accomplish the purposes of this Agreement,the City's Transportation Engineer or designated
representative shall manage this Agreement on behalf of the City and serve as liaison between the City
and the County.
XIV
It is understood and agreed that the entire Agreement between the parties is contained herein and
that this Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof. All items referred to in this Agreement are incorporated or attached and are
deemed to be part of this Agreement.
Any alterations,variations,modifications,or waivers of provisions of this Agreement shall only
be valid when they have been reduced to writing as an amendment to this Agreement signed by the
parties hereto.
XV
The whereas clauses are incorporated herein and are hereby made a part of this Agreement
XVI
The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to
civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall
be considered a part of this Agreement as though fully set forth herein.
(this space left intentionally blank)
-7- �
Agreement No.PW 13-13-15
CSAH 156,C.P. 1442
IN TESTIMONY WHEREOF,the parties hereto have caused this Agreement to be executed by their
respective duty authorized officers as of the day and year first above written.
CITY OF GOLDEN VALLEY
(Seal) By:
Mayor
Date:
And:
Manager
Date:
COUNTY OF HENNEPIN
ATTEST:
By: By:
Deputy/Clerk of the County Board Chair of its County Board
Date: Date:
APPROVED AS TO FORM: And:
County Administrator
By: �6� Date:
Ass t County Attorney
�r,�f� And:
Date: /'41/9- Assistant County Administrator,Public Works
Date:
APPROVED AS TO EXECUTION: RECOMMENDED FOR APPROVAL
By: By:
Assistant County Attorney Director,Transportation Department
and County Highway Engineer
Date: Date:
City 0
go lden MEMORANDUM
valley City Administration Council
763-593-8003/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. N. Board/Commission Reappointments
Prepared By
Shep Harris, Mayor
Summary
Each year staff contacts board and/or commission members whose term is expiring to find out
if they are interested in being reappointed. Listed below are those who would like to be
reappointed.
Recommended Action
Motion to make the following reappointments:
Planning Commission
Cathy Waldhauser 3 year term term expires- May 1, 2018
Human Services Fund
Alan Ingber 3 year term term expires - May 1, 2018
Peggy Watkins 3 year term term expires - May 1, 2018
Human Rights Commission
Adam Buttress 3 year term term expires- May 1, 2018
Andrew Ramlet (student) 1 year term term expires- May 1, 2016
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,Y a 'Vi � �
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Physical Development Department
763-593-8030 1763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
3. O. Approve Resolutions authorizing submittals to the Office of Management and Budget for
consideration and possible inclusion in the Governor's 2016 bonding request
Prepared By
Marc Nevinski, Physical Development Director
Summary
Currently, the State Office of Management and Budget is accepting submittals for possible inclusion
of local bonding requests in the 2016 Governor's Capital Budget. The process is mandated by statute
and begins in odd numbered years for consideration in even numbered years by the legislature. The
Governor's recommendations are forwarded to the legislature on January 15th and eventually
returned to the Governor for veto or approval. The bonding bill authorizes specific capital projects
and funding amounts. Projects must be publicly owned, a capital expenditure, and a public purpose.
Generally, State bonds can cover no more than 50% of project costs.
Staff is proposing to submit two requests for consideration for inclusion in the 2016 bonding
request: 1) Funding for DeCola flood storage and rate control in the DeCola Ponds sub-watershed
around Pennsylvania Woods, and 2) Funding for a roundabout and pedestrian underpass at Douglas
Drive on the south side of Highway 55.
Attachments
• Resolution authorizing submittal of Capital Budget request to fund flood storage in the DeCola
Ponds sub-watershed (1 page)
• Resolution authorizing submittal of Capital Budget request to fund roundabout and pedestrian
underpass improvements at the intersection of TH 55 and CSAH 102 (1 page)
Recommended Action
Motion to adopt Resolution authorizing submittal of a Capital Budget Request for Governor's 2016
bonding bill to fund flood storage in the DeCola Ponds sub-watershed.
Motion to adopt Resolution authorizing submittal of a Capital Budget Request for Governor's 2016
bonding bill to fund roundabout and pedestrian underpass improvements at the intersection of TH
55 and CSAH 102.
Resolution 15-52 June 2, 2015
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE SUBMITTAL OF A CAPITAL BUDGET
REQUEST FOR POSSIBLE INCLUSION IN THE GOVERNOR'S 2016 CAPITAL
BUDGET TO FUND FLOOD STORAGE AND RATE CONTROL IMPROVEMENTS
IN THE DECOLA PONDS SUB-WATERSHED
WHEREAS, the City of Golden Valley (the "City"), as well as the City of New Hope,
has experienced periodic flooding in the area known as the DeCola Ponds sub-watershed;
and
WHEREAS, the flooding impacts both private residential and commercial properties,
as well as major public roads resulting in public safety concerns; and
WHEREAS, addressing the flooding in the DeCola Ponds sub-watershed is a high
priority for the City; and
WHEREAS, the City, in collaboration with the cities of New Hope and Crystal, has
initiated a series of studies to understand the cause, scope, and impact of the flooding; and
WHEREAS, the studies will recommend a number of solutions to minimize flooding
and property damage, including infrastructure improvements to improve flood storage and
rate control, implementation strategies, and cost estimates; and
WHEREAS, the City is currently working to implement part of the overall solution,
through collaboration with a private developer, to create underground flood storage on the
Liberty Crossing redevelopment site, and expand open flood storage in the sub-watershed
on land in and around an area of the City known as Pennsylvania Woods.
NOW, THEREFORE, BE IT RESOLVED, that the Golden Valley City Council, in
conformance with Minnesota Statues 16A.86 Subd. 3a (6), hereby approves the submittal
of a Capital Budget Request for possible inclusion in the Governor's 2016 bonding bill to
fund, in part, the development and expansion of flood storage and rate control in the
DeCola Ponds sub-watershed.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution 15-53 June 2, 2015
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE SUBMITTAL OF A CAPITAL BUDGET REQUEST
FOR POSSIBLE INCLUSION IN THE GOVERNOR'S 2016 CAPITAL BUDGET TO FUND
ROUNDABOUT AND PEDESTRIAN UNDERPASS IMPROVEMENTS AT THE
INTERSECTION OF TH 55 AND CSAH 102 (DOUGLAS DRIVE).
WHEREAS, the intersection of TH 55 and CSAH 102 experiences a significant
amount of vehicular and pedestrian traffic; and
WHEREAS, the intersection of TH 55 and CSAH 102 can be improved with the
installation of a roundabout and pedestrian underpass to reduce the risk for pedestrian
injuries and fatalities, while also reducing vehicular delay; and
WHERAS, addressing the pedestrian and vehicular safety and operations is a high
priority for the City; and
WHEREAS, the City of Golden Valley (the "City") has partnered with the Hennepin
County (the "County") and the Minnesota Department of Transportation to evaluate the
safety, operational, and cost-effectiveness of numerous design options; and
WHEREAS, the City has partnered with County to fund a full reconstruction of CSAH
102 north of TH 55 in 2016 and 2017; and
WHEREAS, the City has limited funding available to initiate this project.
NOW, THEREFORE, BE IT IS RESOLVED, that the Golden Valley City Council, in
conformance with Minnesota Statutes 16A.86 Subd. 3a (6), hereby approves the submittal
of a Capital Budget Request for possible inclusion in the Governor's 2016 bonding bill to
fund, in part, roundabout and pedestrian underpass improvements at the intersection of TH
55 and CSAH 102.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
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763-593-80951763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
4. A. Continued Public Hearing- Amending Section 11.21, Height and Side Yard Setbacks
Prepared By
Jason Zimmerman, Planning Manager
Summary
At its May 11, 2015, regular meeting, the Planning Commission recommended approval (5 to 1)
to amend the Zoning Code related to side yard setbacks in the R-1 Zoning District, as dictated by
the height of the structure.
At this time, staff is recommending the topic be discussed at the June 9 Council/Manager
meeting and tabled to the June 16, 2015, City Council meeting.
Recommended Action
Motion to continue Public Hearing to the June 16, 2015, City Council meeting.
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Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
6. C. City Manager Search Process Dates
Prepared By
Thomas D. Burt, City Manager
Summary
Springsted, Inc. has advertised and announced the Golden Valley City Manager pending vacancy.
The deadline for first consideration of applications is June 21. In order to ensure a timely hiring
process, the Council will need to establish some special Council/Manager meeting dates. The
consultant is available on the following dates and times to attend special Council/Manager
meetings:
• Tuesday,June 16 at 5pm (prior to regular Council meeting): Special Council/Manager
meeting to discuss selection process
• Monday,June 29 OR Wednesday,July 1 at 5pm: Special Council/Manager meeting to
review selected applicants and narrow candidate pool to finalists
• July 13 (prior to 7pm - Ice Cream Social), July 14 (prior to 6:30 pm -Council/Manager
meeting) or July 15 (time TBD): Special Council/Manager meeting for candidate finalist
interviews
Recommended Action
Motion to establish dates and times of Special Council/Manager meetings related to the City
Manager search.
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Executive Summary For Action
Golden Valley City Council Meeting
June 2, 2015
Agenda Item
6. D. Appointment to Sochacki Park Governance Board
Prepared By
Thomas D. Burt, City Manager
Summary
As per the Sochacki Park Joint Powers Agreement, the City is being requested to appoint the Mayor and
one Council Member to the Governance Board.
Requested Action
Motion to appoint Mayor Harris and one Council Member to serve on the Sochacki Park Governance
Board.