02-10-15 CM Minutes Council/Manager Meeting Minutes
February 10, 2015
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tom Burt, Physical Development Director Marc Nevinski, Finance Director
Sue Virnig, City Engineer Jeff Oliver, Planning Manager Jason Zimmerman, Associate
Planner/Grants Writer Emily Goellner, Public Works Specialist Eric Eckman and
Administrative Assistant Judy Nally.
The meeting began at 6:45 pm in the Council Conference Room.
Planning Commission Annual Report
Planning Commission Chair John Kluchka was in attendance to review the Commission's
2014 annual report. The Council discussed land use strategic planning in conjunction with
comprehensive plan, plan review, and communicating of land use decisions. Council
The Council requested the Planning Commission review the recommendations from Chair
Kluchka. The Council will prioritize Planning Commission issues for review after the
Strategic Planning meetings are held.
Consideration of Golden Valley Fire Relief Association By-Law Amendments
Fire Relief Association President Bryan Magnuson and Treasurer Chris Gemlo reviewed
the request to increase the retirement benefit level from $7,300 to $7,500. If the Council
supports the increase the Association will vote at their next Board Meeting.
The Council supports the amendments to the by-laws. The by-laws will be placed on a
future City Council agenda for approval.
Joint Powers Agreement - PUD No. 121 - Central Park West - Southwest Quadrant of
I-394 and Highway 100
Associate Planner/Grant Writer Emily Goellner and Planning Manager Jason Zimmerman
reviewed the Joint Powers Agreement and Development Agreement. City Engineer Jeff
Oliver reviewed the traffic study.
The Council had questions about public safety, fire protection, the traffic study, traffic
projections, development stages, street improvements and trails.
The Joint Powers Agreement will be placed on a future Council Agenda for approval.
Residential Construction Management Agreement
Physical Development Director Marc Nevinski and Associate Planner/Grant Writer Emily
Goellner reviewed the agreement. This agreement outlines regulations for demolitions,
new construction, or major remodeling on residential property and will be updated as
necessary by staff.
The Council discussed the agreement and requested clarification of provisions for site
cleanup, and demolition of building clean-up. They asked that the City Code or Statute
reference be added if space allows.
Council/Manager Meeting Minutes
February 10, 2015 — Page 2
Proposed City Code Amendment - Chapter 4.31: Stormwater Management
Public Works Specialist Eric Eckman reviewed the proposed amendments. The ordinance
will update and clarify thresholds which trigger permit applications, review construction site
stormwater management, buffers, and illicit discharge.
The amendments to City Code Chapter 4.31 will be considered at a future City Council
meeting.
Proposed City Code Amendments - Section 6.34 Tobacco, and Section 10.67 Smoke
Free - E-cigarettes Provisions
City Manager Burt stated that the State Legislature amended the Clean Indoor Air Act to
define e-cigarettes.
The Council consensus was to amend City Code Section 6.34 and 10.67 to prohibit the
sale of e-cigarettes and use of e-cigarettes in public places and places of work.
The amendments to City Code Chapter 6.34 and 10.67 will be considered at a future City
Council meeting.
Guidelines for Advisory Commissions, Committees, Boards and Councils.
The Council discussed the Guidelines for Advisory Commissions, Committees, Boards and
Councils. The Council consensus was to amend the guidelines as follows: Terms of office
for Chair and Vice Chair may be two years. This is a change from the previous one year
term. The Council will approve the revision at an upcoming City Council meeting.
Board/Commission Vacancies - Appointments to Blue Line Extension LRT
Community (CAC) and Business Advisory Committees (BAC)
The Council is being requested to appoint two members to the Blue Line Extension
Community Advisory Committee and the Business Advisory Committee. The Council
directed staff to inform members who are currently serving on the LRT Planning Advisory
Committee of the openings and request interested members fill out an application for
consideration. The Council will conduct interviews on February 23, 2015 at 5 or 5:30 pm.
Staff will contact the larger business owners, businesses in area, and the Golden Valley
Business Council and inform them of the committee and ask if they would like to
recommend a BAC member.
The Council will make the appointments at the March 3, 2015, City Council Meeting.
Board/Commission Vacancies -Northwest Suburbs Cable Communications
Commission (NSCCC)
Council Member Clausen serves on the NSCCC and was appointed to the Board of
Directors as an At-Large member. There is one vacancy on the NSCCC as Joan Russell
resigned. Council Member Clausen provided an NSCCC update.
Council/Manager Meeting Minutes
February 10, 2015 — Page 3
The vacancy can be filled by a Council Member or resident. No other Council Member
volunteered to serve. The Council requested staff to check with the Northwest
Communities Television Director to find out if one of their volunteers would be interested in
serving.
Board/Commission Vacancies - Human Services Fund and Board of Zoning Appeals
Alternates
There are two vacancies on the Human Services Fund (HSF). Staff has received two
applications from people interested in serving on the HSF. The Council set an interview
date for February 17, 2015, at 5:30 pm and requested staff to notify the applicants of the
interview dates.
The Council also discussed the Board of Zoning Appeals Alternate vacancies. The
Council consensus is to continue to use the Planning Commission members as alternates
as needed and not specifically appoint alternates.
Mayor Harris stated his term on the Beyond the Yellow Ribbon Campaign expires in March
and wanted to know if any Council Member is interested in serving. The Board meets
monthly but is considering meeting on a quarterly basis. Council Member Clausen stated
she is the alternate and would serve as the delegate if ineetings are held quarterly. It was
also suggested to contact the Board to see if there are any veteran's organizations that
may be interested is serving. Mayor Harris will contact the Board Chair and find out the
status of the Board meetings and will forward information to the City Manager.
Upcoming Meetings
Seven Dreams Bird Bash - February 21, 2015 - 5 pm - Minneapolis Marriott Northwest
Council Strategic Planning - February 23, 2015 - 6:30 pm
Golden Valley Business Council - February 26, 2015
City Council Meeting - March 3 - 6:30 pm
Council Quarterly Review Session - March 10, 2015 - 5:30 pm
Council/Manager Meeting - March 10, 2015 - 6:30 pm
Council Strategic Planning - March 12, 2015 - 6:30 pm
Council Strategic Planning - March 14, 2015 - 9 am
Tri-City Council Meeting - March 31, 2015 - 6 pm
The meeting adjourned at 10:55 pm.
Judy Nally
Administrative Assistant