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01-13-15 CM Minutes Council/Manager Meeting Minutes January 13, 2015 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope, City Manager Tom Burt, Finance Director Sue Virnig, Director of Parks and Recreation Rick Birno, Assistant City Manager Chantell Knauss, Maintenance Manager Bert Tracy, City Engineer Jeff Oliver, Physical Development Director Marc Nevinski and Administrative Assistant Judy Nally. The meeting began at 6:45 pm in the Council Conference Room. The following item was added to the agenda: City Council Meeting Guests, Presentations and Recognitions. Sochacki Park/Mary Hills Nature Area/Rice Lake Nature Area Project Update Three Rivers Park District Associate Superintendent Jonathan Vlaming were present to review plans to combine two nature areas in Golden Valley and one park in Robbinsdale into one pocket regional park. Vlaming gave a PowerPoint presentation which included the intent of the partnership, vision, three areas of focus, programming, capital improvements and natural resource, 3 year Capital Improvements Program (CIP) timing and activities, development of future CIP, review preliminary site map and neighborhood meeting discussions. Staff from Three Rivers, Golden Valley and Robbinsdale will meet to discuss operations and maintenance issues. Three Rivers will prepare a draft Joint Powers Agreement. As part of the agreement there will be a six person governance policy board comprised of the Mayor and City Manager and the Three Rivers District Chair and the Commissioner who represents the area. The agreement is expected to be brought back to the Council for consideration at a future City Council meeting. Sochacki Park in Robbinsdale is dedicated to Walter Sochacki and is not allowed to be deeded to any other entity or change its name. The Council had no objections to using the name Sochacki Park as the name for the combined park/nature area. After discussion the Council consensus was to keep the park a natural area and use the proposed 3 year CIP as a guide for the park, but also include language in the Joint Power Agreement for possible expansion of programs and amenities in the future. Pathway to Play at Schaper Park Rick Birno and Three Rivers Park District Associate Superintendent Jonathan Vlaming reviewed plans to incorporate a Pathway to Play trail/amenities at Schaper Park. The proposed plan was to connect the area to the Luce Line trail. While researching the park area it �vas discovered that the City and Three Rivers did not own the land west of Schaper Pond and there are steep slopes and water issues that are not conducive to placing the trail and play pods at this location. Golden Valley and Three Rivers will research other possible locations for the project and report back to the Council at a future meeting. Council/Manager Meeting Minutes January 13, 2015 — Page 2 Human Rights Commission 2014 Annual Report and 2015 Work Plan Teresa Martin, Human Rights Commission (HRC) Chair, reviewed the 2014 Annual Report, highlighting events held during the year including: HRC Conversations, Martin Luther King Jr. Day and Children and Adults and Mental Illness; League of Women Voters Talking About the Constitution event and September 11 Day of Service and Remem,brance events. Martin and Carla Johnson, Vice Chair, reviewed the 2015 Work Plan highlighting proposed events including: Genocide Awareness program with Crystal, New Hope and Robbinsdale HRCs; HRC Conversations Series on Human Sex Trafficking; September 11 Day of Service and Remembrance. The HRC is also planning ahead for 2016 events. The HRC will reach out to the Teen Committee and would like to invite the Police Department to attend a meeting. The Council thanked the Commission for their work. Asset and Infrastructure Evaluation and Set Strategic Planning Meeting Dates Tom Burt reviewed the Asset and Infrastructure Evaluation PowerPoint presentation which highlighted what makes a community livable, what is infrastructure, how do we maintain this quality of life, what does the future look like, how to balance the quality of life with infrastructure and operations, city assets and infrastructure for vehicles and equipment, parks, Brookview Golf Course, buildings, storm sewers, water and sanity sewer and streets, watermain break data, life cycle costs and debt levies. He also reviewed some of the upcoming financial and infrastructure issues that have, and will continue to have, an effect on the City in the future such as: future equipment, Pavement Management Program, community center replacement, debt and estimated tax impact, and Douglas Drive improvements. The Council also watched the Liquid Assets Minnesota video. Each Council Member set a date to meet individually with the facilitator. The Council set February 5, 2015, at 6:30 pm for Team Building. The Council set the following meeting dates: Strategic Planning (Environmental Scan) for February 23, 2015 at 6:30 pm; and Strategic Planning for March 12, 2015 at 6:30 pm and March 14, 2015 at 9 am. 2015 Government Affairs Priorities Shep Harris and Andy Snope reviewed the 2014 Legislative Policies and reviewed the proposed 2015 priorities. The Council discussed the policies and requested the following be considered as 2015 priorities: public safety improvements at the Douglas Drive - Highway 55 Intersection, Joint Water Commission infrastructure improvement funds, DeCola Ponds area flood mitigation funds, Golden Valley community center capital improvement funds, METRO Blue Line Extension funds, Metropolitan Council inflow/infiltration grants - public and private improvements, opposition of levy limits, inclusion of motor vehicles for city sales tax exemption, improvement of local government public information notification procedures, Emerald Ash Borer disaster assistance, support early voting initiatives, support tax incentives for community reinvestment and update fiscal disparities formula. Council/Manager Meeting Minutes January 13, 2015 — Page 3 Staff was directed to contact the Cities of Crystal and Robbinsdale regarding the Joint Water Commission infrastructure improvement funds priority prior to the Legislative Breakfast which will be held on January 24, 2015. The 2015 Government Affairs Priorities will be approved at the January 20, 2015 City Council Meeting. Council Communications: Open Forum, Consent Agenda and Receive and File Correspondence, City Council Guests and Presentations Open Forum: Burt reviewed the history of televising Open Forum. After discussion by the Council it was the consensus the Open Forum would continue to not be televised, residents will be given the opportunity to present their issues but the Council will refrain from any immediate interaction or problem solving. Depending upon the item brought forward, the Council may request staff review the item and bring it back to a Council/Manager meeting. If the item can be clarified at the meeting staff can provide the resident with the information they request one on one. Consent Agenda: The Council discussed various options for consideration of items that are removed from the consent agenda. The Council consensus was to determine if an item is removed to ask a question or make a statement. The Council will consider items removed on a case-by-case basis. Councit or staff will answer any questions; Council will deliberate the issue and make a decision. If an item is removed more than one person will be allowed to speak on an issue. If needed, the Council may request the item be placed on a future Council/Manager meeting or City Council meeting for discussion and/or action. Receive and File Correspondence: Burt reviewed the history of correspondence received and stated in the past the Council would get letters that were sometimes received and filed. Now emails are sent directly to Council but sometimes not received by staff. Staff is requesting that if the Council wants a letter to be placed on the agenda they should forward it to staff. Staff will place any letters and/or emails on the agenda when the item is considered. For example, any correspondence received regarding the METRO Blue Line will now be placed on the agenda on the second meeting of the month when the METRO Blue Line Update is on the agenda. Any editorials received will not be placed on the agenda and residents will be encouraged to attend the Open Forum if they have an issue they would like to discuss. City Council Meeting Guests, Presentations and Recognitions: The Council discussed the Call to Order section of the City Council Agenda. That portion of the meeting is reserved for presentations/recognitions. The Council discussed inviting residents, guests and/or organizations to lead the Council in the Pledge of Allegiance; presentations and updates by staff, other organizations and/or other governmental agencies; recognitions of organizations and individuals. After discussion by the Council, it was the consensus that any presentations and/or recognitions are to be placed on the agenda; no guests/organizations will be invited to recite the Pledge of Allegiance; and only one presentation/recognition will be placed on an agenda within a 10-minute limit. Council/Manager Meeting Minutes January 13, 2015 — Page 4 Council Assignments and Meeting Reimbursements The Council discussed their preferred assignments to various boards, commissions and committees. They directed staff to remove the Envision Connection Project Board of Directors and add the Mayor as a representative to the Golden Valley Business Council. The Council made no amendments to the additional meeting reimbursement list. These items will be placed on a future City Council agenda for consideration. Set Neighborhood Meeting Dates and Locations The Council discussed if they wanted to continue to have Neighborhood Meetings. Due to a lack of attendance the Council consensus was to not set specific Neighborhood Meeting dates. If the Council as a whole feels a Neighborhood Meeting should be held, they will determine the need on a case-by-case basis. If any meetings are held they will be posted, held in a public building/facility and be accessible by all. The Council did agree that any Council Member could meet with neighborhoods at individual homes but the meeting would not be publicized on the website and no staff support will be provided. The Neighborhood Meeting scheduled for January 29, 2015 was cancelled. The meeting adjourned at 10:55 pm. Judy Nally Administrative Assistant