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10-27-15 HRC Agenda Packet AGENDA �t�y' U� Human Rights Commission O� � City of Golden Valley dn 7800 Golden Valley Road Va � Golden Valley, MN 55427 OCTOBER 27, 2015 6:30 pm Council Conference Room I. Call to Order II. Introductions (if needed) III. Approval of September 29, 2015 Meeting Minutes IV. Approval of Payment of Claims (if any) V. Council Updates VI. Old Business A. Review of Human Sex Trafficking Awareness Conversations Event (October 22, 2015) VII. New Business A. 2016 Work Plan Discussion — Diversity Awareness 1. Martin Luther King Jr. Day Event (January 18, 2016) 2. Patriot's Day of Service & Remembrance Event (September 8 or 12, 2016) 3. Community Outreach Events 4. Word Cloud VIII. Adjourn MINUTES L I l � t1; Human Rights Commission (HRC) - Golden Valiey City Hall �� 7800 Golden Valley Road olden Golden Valley, Minnesota 55427 �`�'`� � September 29, 2015 Commissioners present: Carla Johnson, Chair Jonathan Burris, Vice Chair Adam Buttress Teresa Martin Susan Phelps Michael Pristash Andrew Ramlet Commissioners absent: None Guests: Sergeant Grant Snyder, Minneapolis Police Department Staff: Chantell Knauss, Assistant City Manager The meeting was convened at 6:32 pm by Chair Johnson. APPROVAL OF AUGUST 25, 2015, REGULAR MEETING MINUTES Motion by Commissioner Pristash, second by Commissioner Burris to approve the August 25, 2015, minutes. Motion carried 7-0. COUNCIL UPDATES There were no Council updates. OLD BUSINESS Commission Outreach Activities Updates Market in the Valley (September 13, 2015) Chair Johnson reported there was not a lot of traffic at the HRC booth. There was a couple that stopped by that was new residents and expressed how much they like living in Golden Valley. Golden Valley Music &Arts Festival (September 26, 2015) Commissioner Martin reported there again was not a lot of traffic at the HRC booth but for one woman and a couple who were former HRC members. Commissioner Martin proactively spoke with Helene Johnson of Global Golden Valley who expressed interest in partnering with the HRC for a future joint endeavor; Peter Knaeble who had expressed the idea of a Golden Valley Gay Pride Day; and the Golden Valley Lions Club which is down to five members. Should the HRC decide to continue the outreach activities, Commissioner Martin suggested an HRC business card be available for Commissioners working the booth. The card would have a blank area for Commissioners to write their name and contact information to give to those stopping by the booth. Serqeant Grant Snyder - October 22, 2015 HRC Conversations Planninq Sergeant Snyder is the lead detective on the trafficking team for the Minneapolis Police Department. He provided the following insights into this issue: Human Rights Commission September 29,2015 Meeting Minutes Page 1 of 3 � It's difficult for law enforcement to separate between juvenile and adult sex trafficking because there is so much overlap between the two � There is a strong intersection between commerciai sex and trafficking � In order to reduce sex trafficking, law enforcement is targeting the demand side � Society needs to confront male attitudes about sex and challenge men not to buy sex � Safe Harbor (law enacted to stop treating sex trafficking victims as criminals)failed its victims because the victims don't recognize their own complicity in the situation � In his experience, there are young predictors in someone's life in becoming a victim of trafficking: o Typically a runaway o Typically sexually abused at a young age o Typically exposed to commercial sex Sergeant Snyder believes with the other panelists of Terry Forliti from Breaking Free and Joan Countryman from The Bridge for Youth, there will be a lot of information presented to attendees. October 22, 2015 HRC Conversations Planninq Update Dave Nuckles, No Wrong Door at Hennepin County—Vice Chair Burris reported Mr. Nuckles may not be available as there is a conference in northern Minnesota the same week. The Bridge for Runaway Youth — Commissioner Phelps reported that Joan Countryman is confirmed. Breaking Free— Chair Johnson reported Terry Forliti is confirmed. Sergeant Grant Snyder— Commissioner Pristash reported Sergeant Snyder is confirmed. Fred Karasov, 4th District Judge— Commissioner Pristash reported the Judge is not available as he teaches that evening. Commissioner Pristash volunteered to facilitate the panel discussion. Commissioners were encouraged to share the City's facebook post of the Human Sex Trafficking Awareness Conversations Event on their own facebook pages to get the word out via social media. Knauss will work with Communications staff to put together a poster of the event and email it to Commissioners as well as print copies and let Commissioners know when they are available to be picked up and distributed throughout town. Commissioner Ramlet volunteered to advertise the event at the Perpich Center for Arts Education. Other ideas for marketing included: Golden Valley faith community, Business Council, Rotary, League of Women Voters. Adiourn Motion by Commissioner Martin, second by Commissioner Ramlet to adjourn the meeting at 8:17 pm. Motion carried 7-0. Human Rights Commission September 29,2015 Meeting Minutes Page 2 of 3 Follow-up/tems: • Panelist contacts will have biographies of the panelists to Knauss as soon as possible for the poster and program • Knauss will work with Communications staff to put together a poster of the event and email it to Commissioners as well as print copies and let Commissioners know when they are available to be picked up and distributed throughout town. • Commissioner Ramlet will advertise the event at the Perpich Center for Arts Education. Carla Johnson, Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: , 2015 Human Rights Commission September 29,2015 Meeting Minutes Page 3 of 3 • HRC � ' Mental Health Awareness Program "Human Sex Trafficking Awareness Program" October 22, 2015 6:30-8 pm City Council Chambers 11 SURVEYS RETURNED How did you learn about tonight's event? • GV pub • From Sue Phelps • Through my wife • City website • The Mayor mentioned to me • The City of Golden Valley • I think it was a mailing from Golden Valley • Crystal next door and my son Adam • A friend invited me • GV website Was tonight's HRC Conversation Program worth your time in attending? Yes (11) No (0) What topic(s) would you be interested in having the HRC host a Conversation event? • Excellent overview of human trafficking. I would like to know what we can do in Golden Valley. What is GV police awareness of this? • More local men, women and youth who are victims • Follow-up session on pornography • Yes Additional comments: • Excellent program! Would like to see GV help with some of these programs to help trafficked women. • Great topic - need to advertise to reach more people (small attendance) • Valuable to say the least. Too bad more people didn't attend. • Programs are always great! • Excellent discussion! • Great program • Excellent event/information. Thank you. CITY OF GOLDEN VALLEY, MINNESOTA HUMAN RIGHTS COMMISSION BY-LAWS Approved by the City Council on April 21, 2015 Article I: The Commission Name of Commission. The name of the Commission shall be the "Golden Valley Human Rights Commission", which is referred to herein as the "Commission". Mission, Vision, Values and Goals Statements. Mission Help promote and nourish a safe, respectful and welcoming community. Vision The Commission adheres to the vision set forth by the City. Values The Commission adheres to the values set forth by the City. Goals • Help build community by creating opportunities for dialogue in the community through promotion and facilitation of human rights issues in collaboration with existing groups. • Seek opportunities for sponsoring and promoting educational opportunities for the community to participate (speakers, seminars, forums, etc.) and direct persons to resources on human rights. • Advise the City Council on human rights issues by serving the Council as an advisory board. Article II: Membership A. Composition. The Commission shall be an advisory commission to the City Council, composed of seven (7) regular members and two (2) youth voting members. All commissioners shall be appointed as set forth in this section. B. Regular Members. Regular members of the Commission, at least one of whom shall be an attorney, shall be appointed by the City Council for three-year staggering terms. Regular members of the Commission shall be qualified voters and residents of the City. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. C. Youth Members. Two (2) voting youth members shall be appointed by the City Council and each youth member shall serve a term of one year. D. Appointments. The terms of all Commission members shall be fixed and determined at the time of appointment. The City Council shall appoint the members of the Commission and may fill vacancies for unexpired terms. Regular members of the Commission shall serve until December 31 of the year in which their term expires or until their successors are appointed. Article III: Organization A. Officers. The officers of the Commission shall be Chair and Vice-Chair, elected from the members of the Commission. Chair. The Chair's position rotates annually and serves for one year. The Chair may not serve consecutive terms as Chair. The responsibilities of the Chair are: a. preside at all meetings of the Commission in a productive and time efficient manner; b. ensure that the Commission conducts its activities within the stated mission and by-laws of the Commission; c. appoint Commissioners to subcommittees; d. monitor and ensure the progress and completion of the Commission's work plan; and e. report to City Council. Vice-Chair. The Vice-Chair rotates annually and serves for one year. The Vice-Chair may not serve consecutive terms as Vice-Chair. The responsibilities of the Vice-Chair are: a. perform the duties of the Chair in the absence or incapacity of the Chair; and b. in the event of resignation or death of the Chair, the Vice-Chair shall perform such duties as imposed on the Chair until the original term of the Chair has expired. B. Staff Liaison. A staff liaison to the Commission shall be appointed by the City Manager. The staff liaison's responsibilities are: a. facilitate or assist in the meetings; b. keeping of the Commission's meeting agendas and minutes in accordance with the City's record keeping procedures and Minnesota Statutes; c. recording the attendance of Commission members; d. keeping the City Manager informed of the Commission's business; and e. assisting the Commission in considering their financial needs and if deemed necessary, request appropriate funding from the City Council through the annual budget process. C. Delegation of Duties. Officers may delegate duties of their position to other Commissioners as deemed appropriate by the Commission. D. Subcommittees. Subcommittees shall not consist of a majority or more of currently appointed Commission members. Article IV: Election of Officers A. Elections and Terms of Office. The Chair and Vice-Chair shall be elected from the Commission membership by its members at its regular Annual Meeting. Terms of office shall be for a maximum of two years and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms. B. Vacancies. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. Article IV: Meetings A. Open Meetings. Atl meetings of the commission shall be conducted in accordance with the Minnesota Open Meeting Law. This means all business and discussion occurs at a meeting which has been posted and is open to the public. A quorum of the members should not discuss Commission business by email, forms of social media, telephone or informal meetings. B. Annual Meeting. The Annual Meeting of the Commission shall be a regular meeting, typically the first meeting after new Commissioners are appointed, at which time elections will be held and the following year's work plan will be discussed. C. Regular Meetings. The regular meetings of the Commission shall be held on the fourth Tuesday of the month at City Hall at 6:30 p.m. The Commission may, by a majority vote, change its regular meeting dates for any reason, provided proper public notice of the changed meeting is provided. D. Special Meetings. Special meetings of the Commission may be called by the Chair or two commissioners, or by the City Council, for the purpose of transacting any business designated in the meeting notice. The notice for a special meeting shall be posted in compliance with the Minnesota State Statutes governing public meetings. The staff liaison shall notify Commissioners at least three (3) days prior to the meeting of the date, time, place and purpose of the special meeting. A special meeting must also be posted in accordance with the requirements of the Minnesota Open Meeting Law. E. Quorum and Voting. The presence of a majority of all regular members currently appointed to the Commission shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes. In the event a quorum is not reached, a smaller number of inembers may meet to have informal discussion, however, formal action shall not be taken and must be reserved for such time as when a quorum of the Commission is reached. F. Subcommittee Meetings. Subcommittee meetings shall be held at a date and time that does not conflict with the Commission's regular and special meetings. The staff liaison shall be notified of the date, time, location and topic of all Subcommittee meetings. G. Meeting Cancellation. Commission meetings may be cancelled by the staff liaison if there are no items on the agenda for discussion. Article V: Agendas and Minutes A. Agenda Preparation. The agenda for regular and special meetings of the Commission shall be prepared by the staff liaison. Items to be placed on the agenda may be proposed by the Chair, a Commission member, the staff liaison or at the request of the City Council. Residents, businesses, or other interested parties may contact individual Commission members or the staff liaison to request that an item be placed on the agenda for consideration. All agenda topics presented by the City Council will be placed on an appropriate agenda; requests from other parties will be placed on an appropriate future agenda at the discretion of the staff liaison. B. Approval of the Agenda. The agenda shall be approved at each meeting prior to discussion of any item on the agenda. At the time of agenda approval, items may be removed and the order of business may be modified by a majority vote of inembers present at the meeting. No items shall be added to the agenda unless deemed as urgent by the staff liaison. Prior to adjournment, members present may communicate items recommended for inclusion on future agendas. C. Record of Proceedings. All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures, Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act. Article VI: Attendance and Performance of Duties A. Attendance. Regular attendance at meetings is a requirement for continued membership. Commission members are expected to attend regular and special commission meetings and assigned subcommittee meetings. Commission attendance shall be in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. B. Reporting. The City Council will be informed if a Commissioner does not meet attendance guidelines. Commissioners not meeting attendance guidelines may be removed from the Commission by the City Council. C. Performance of Duties. Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an assigned task should notify the commission chair or subcommittee chair as soon as possible. The Commission may ask the City Council to review a Commissioner's appointment based upon its assessment of significant non-perFormance of duties. D. Orientation. Each Commissioner shall be provided an orientation in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. Article VII: Commission Activities A. Annual Work Plan. The Commission will draft an annual work plan that details activities and projected timelines for the upcoming year. • The Chair may appoint Commissioners to be primarily responsible for each work plan activity. • The Commission may establish subcommittees to oversee work plan activities. The subcommittees will be chaired by Commissioners appointed by the Chair. • The Commission's work plan will be submitted to the City Council, typically during the first quarter of the calendar year. The Chair and/or assigned Commissioners will attend a Council/Manager meeting to discuss the annual work plan with the City Council. • The Commission's work plan must be agreed upon by the City Council. B. Subcommittees. The Commission may create subcommittees to plan and direct activities related to topics of interest to the Commission and to oversee work plan activities. • Subcommittees will be chaired by Commissioners appointed by the Chair. • Subcommittees shall not consist of a majority or more of currently appointed Commission members. A majority of the subcommittee must be present to conduct business, including the subcommittee chair. • The Commission may consolidate or dissolve subcommittees at any time. • The subcommittee chair may appoint other Commissioners and representatives from the broader community to the subcommittee, provided that the subcommittee at no time consists of a majority or more of currently appointed Commission members. • The subcommittee chair shall report back to the Commission about its activities as an agenda item at regular Commission meetings. C. Annual Report to City Council. The Commission shall submit an annual report to the City Council summarizing the past year's activities. The report may highlight information the Commission feels appropriate to convey to the City Council. • The Chair or Vice-Chair will prepare the report for approval by the Commission. Commission members may submit signed addenda presenting alternative conclusions or perspectives. • The report and addenda are submitted with the current year work plan in the first quarter of the calendar year or as soon thereafter as possible. • After being approved by the Commission, the annual report and any addenda shall be provided to the staff liaison for inclusion on a Council agenda. Article VIII: By-Laws and Rules A. Amendments. Proposed amendments to these By-Laws may be forwarded to the City Council for approval by a majority of all voting members of the Commission. Commission members must be given one month's advance notice regarding proposed amendments prior to formal Commission action. Amendments to these procedures can only be considered at a regular meeting of the Commission. B. City Council Approval. 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P � wrM�ere��ivers�ty�s te ebra .:. . , nat�onal or ethnic origin fearn ethnic and religious holidays integ�ation �r�,�ord,��g� c��, yrK��r #nGltish��'1r,��a �%;�� ;��.� r.r>. �x�. ��. �y , ..�- �::-�, . diversity �•F��S°'s �"v�ii�y+srw<: neighborliness P ace o�'residence volunteer help register to vote kee an o en mind and heart affiliation c.�mi��.�:�,:k P P pa+��+3;�� take interest check o�vuln�rable during inciement weatfier �#�_��P„�*� Promate civic engagement ad+dress dtsres�ectfiat la age. �,.-.. ,-,:.- ._ _, - --- ..__ __ _------- religioneal � �� ' � paint fairhausing � . •=�rrn�.�i�w participate 'Ove lan ua e �� , � _., educate �' � __ . _ _co or o�race_ __ - - uPpo oc s �ss ____ __ _ _ _. _ _ ._ _ _ LGBTA tutor e t,-, Et ,-� •;•��{, build ��„ ,..,�x ,{ , .f� celebrate differences nationality �' *Y�".9k'i3�i. a'.'a V'?�F'lr"d ii'1fia.�G.;, . . , 3<��raa hi�tory rrf c�t�se>rafr�anr..ft�is�d r�rc3x�� _ _. _ _ - _ suppert dive�sity programming in your schools support diversity withi� your church congregation