09-08-15 CM Minutes Council/Manager Meeting Minutes
September 8, 2015
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
Assistant City Manager Chantell Knauss; Finance Director Sue Virnig; Police Chief Stacy
Carlson; Physical Development Director Marc Nevinski; Director of Parks and Recreation
Rick Birno; Planning Manager Jason Zimmerman; Golf Operations Manager Ben Disch;
Public Works Maintenance Manager Bert Tracy; Associate Planner/Grant Writer Emily
Goellner; and Administrative Assistant Judy Nally.
The meeting began at 6:32 pm in the Council Conference Room.
2014-2015 Winter Parking Restrictions Review
Physical Development Director Nevinski reviewed the history and process of the parking
restrictions for the 2014-15 winter. He stated that winter was mild, and the parking
restrictions helped to clean the streets better and more efficiently. He also reviewed the
winter parking restrictions for surrounding cities.
Police Chief Stacy Carlson reviewed the parking warnings and citations that were issued.
She stated that warnings were issued in November and 240 citations were issued. As the
season continued the complaints dropped. Calls were aiso received from residents who
felt there was not enough enforcement of people violating the code and parking in the
street overnight.
Some Gouncil Members stated they received complaints from residents who oppose the
restrictions because they have hardships on their property. Some Council Members stated
they had received favorable comments from residents.
The Council discussed snow emergency process, quality of the snowplowing, costs,
parking waiver requests, season wide parking exceptions, warning tags and citations,
review process for considering winter parking restrictions earlier in order to make changes
before winter starts.
Staff was requested to put an article in the newsletter explaining the snow plow process
and differing types of plowing and ice control.
The Council consensus was to place the item on the October Council/Manager meeting
when a full Council is present.
Goals and Work Plan for Updating Tree and Landscape Requirements
Associate Planner/Grant Writer Emily Goellner gave a PowerPoint presentation on the
proposed tree/landscape code amendments, reviewing community concerns, and policy
goals. Parks Maintenance Supervisor AI Lundstrom answered questions about the current
tree and landscape requirements and proposed amendments. The amendments include
adjusting #he percentage of trees removed during the initial site development and during
subsequent development of individual lots and adding minimum landscape standards.
The Council discussed percentage of trees removed, mitigation plans and requirements,
removal of and managing understory brush, buffers, buckthorn removal, cash mitigation,
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September 9, 2015 — Page 2
size of trees planted, planting restrictions, requiring mitigated tree replacement only on
property where trees were removed, commercial/residential mitigation policy flexibility in
tree planting, significant trees, detailed tree survey and replacement plan, and tree
mitigation in parks.
The Council consensus is to proceed with the proposed policy amendments and
requested staff to review adjusting the percentage of trees removed from single family
sites from 20% to 15%.
Staff will prepare the revised policy and bring it back to the October Council/Manager
meeting.
Neighborhood Meeting Policy
Planning Manager Jason Zimmerman reviewed the policy which requires an applicant for
a Conditional Use Permit (CUP), a Planned Unit Development (PUD), a subdivision, or a
rezoning to hold a meeting with property owners within 500 feet of the subject property to
discuss the application.
Staff reviewed the amendments to the policy which would remove the requirement for any
applicant for a CUP, subdivision or rezoning to conduct a neighborhood meeting and send
a mailing instead. Only applicants applying for a PUD will be required to conduct a
neighborhood meeting with residents/property owners.
The City would provide the applicant with an outline of the items that should be discussed
in the mailing such as proposed narrative of the development, tree preservation plan, and
traffic and noise impacts. Staff will review the information packet prior to being mailed to
neighborhood. The mailing will also include an outline af any future meeting dates, times
and contact information for city staff. A flow chart that outlines the process for each type of
application will be placed on the website.
Storage of Dealership Vehicles in I-394 Mixed Use Zoning District
Associate Planner/Grant Writer Emily Goellner displayed a map which shows the car
dealerships and the overflow lots in the I-394 corridor. There are a number of properties
that are improperly storing dealership cars offsite in parking lots owned by other
businesses.
The consensus of the Council was to not amend the Zoning Code to allow the cars to
continue to park in offsite lots.
Staff will contact the car dealerships to discuss the removal of the improperly stored
dealership cars in parking lots.
Proposed 2015-2016 Other Funds Biennial Budget a,nd Portions of Capital
Improvement Program (CIP)
The Council asked questions about the proposed 2016-2017 for the Brookview Golf
Course Fund (Enterprise) and CIP 2016-2020; Human Services Fund (Special Revenue);
Water and Sewer Utility Fund (Enterprise) and CIP 2016-2020; Conservation/Recycling
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September 9, 2015 — Page 3
Fund (Enterprise); Storm Sewer Fund (Enterprise) and CIP 2016-2020;Vehicle
Maintenance Fund (Internal Service) and Motor Vehicle Licensing Fund (Enterprise)
Board/Commission Interviews
The Council will conduct board/commission interviews on September 16, from 5 to 5:30
pm; October 6, from 5 to 6 pm; and October 13, from 5:15 pm to 6 pm.
The meeting adjourned at 9:30 pm.
Judy Nally
Administrative Assistant