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10-13-15 CM Minutes Council/Manager Meeting Minutes October 13, 2015 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope, City Manager Tim Cruikshank, Assistant City Manager Chantell Knauss; Finance Director Sue Virnig; Police Chief Stacy Carlson; Physical Development Director Marc Nevinski; Director of Parks and Recreation Rick Birno; City Engineer Jeff Oliver; Planning Manager Jason Zimmerman; Public Works Maintenance Manager Bert Tracy; Parks Supervisor AI Lundstrom, Associate Planner/Grant Writer Emily Goellner; Planning Intern Melissa Sonneck, and Administrative Assistant Judy Nally. The meeting began at 6:58 pm in the Council Conference Room. METRO Blue Line Extension: Environmental Update and Position Statements Representatives from the METR� Blue Line Extension project office reviewed a PowerPoint presentation outlining the Golden Valley Road Consent Site Plan, parking at the Golden Valley Road Station, plans for the October 28 Community Open House, FEIS and Municipal consent process, project milestones, and continued design coordination. Planning Manager Jason Zimmerman reviewed the proposed position statement that will be presented at the November 12, 2015, Corridor Management Committee meeting. The Council consensus was to include the positions outlined in the resolution affirming the City's position regarding the Metro Blue Line Extension, which will be considered at the November 4, 2015 City Council meeting. Undergrounding Ordinance Modifications Marc Nevinski stated the Council approved on first consideration modifications to the City Code right-of-way section allowing for the placement of overhead facilities on existing lines. CenturyLink stated they could not proceed with a majority of their project under the proposed amendment and is requesting further amendments. The Council consensus was to place the ordinance amendment on a future Council meeting agenda for second consideration. Continued Item - Reconsideration of Winter Parking Ban Police Chief Stacy Carlson, Physical Development Director Marc Nevinski, and Public Works Manager Bert Tracy reviewed the history of the 2014 winter parking ban. After Council discussion, the Council decided to retain the winter parking ban for the 2015- 2016 season. Staff was requested to place the item on a Council/Manager meeting agenda in May-June, 2016. Staff will track the calls, emails and comments received on both sides of the issue. Remote Meeting Attendance by Elected Officials and Board/Commission Members Assistant City Manager Chantell Knauss reviewed the requirements for remotely attending televised and non-televised meetings held by the Council and Board/Commissions. Knauss stated the council conference room could be easily configured and estimated the cost to equip the council conference room at approximately $2,000. The council chambers Council/Manager Meeting Minutes October 13, 2015 — Page 2 would be more difficult to retrofit and cost estimates would need to be provided by outside vendors. The Council could choose to equip one room but not the other depending upon the costs. The Council consensus was to request staff get cost estimates for configuring the Council Chambers and Council Conference Room to conduct remote meetings, televised and non- televised, for Council and/or Board/Commission meetings and report back to the Council. If the Council determines they would like to proceed by allowing remote attendance the would request staff to draft a policy. Change Council Meeting Public Hearing Start Time City Manager Cruikshank reviewed the current order of the agenda and the proposal to conduct public hearings following approval of the consent agenda instead of waiting until 7 pm. The Council expressed concern that if there is no set time for public hearings the may not happen until 9 pm. They suggested that if an item is removed from the consent agenda it be moved to the new business section of the meeting. Consent agenda approval should only take a few minutes and if the consent agenda is taking longer the item should be considered under new business, or public hearings could be conducted prior to the consent agenda. The Council acknowledged that the resolution establishing the order of business should also be corrected as it has changed since previously adopted in 2008. The Council consensus was to bring the item back to a future Council/Manager meeting after the election as there may be new members serving on the Council. Proposed Ordinance Amendment - City Code Section 4.32:Tree and Landscape Requirements Associate Planner/Grant Writer Emily Goellner and Parks Supervisor AI Lundstrom reviewed the proposed amendments to the Code outlining changes such as reducing the allowable tree removal, prioritizing mitigation options and the introduction of minimum landscape standards. The Council consensus was to proceed with the City Code amendments and if significant changes are made after discussion at the Environmental and Planning Commissions the amendments should be brought back to a future Council/Manager meeting. Schaper Park Challenge Course Grant Partnership Proposal Parks and Recreation Director Rick Birno reviewed the proposal to partner with the Three Rivers Park District, The Loppet Foundation and Minnesota /Wisconsin Playground to apply for a Hennepin Council Youth Sports Grant to add a Challenge Course at Schaper Park. Open Space and Recreation Commission Chair Bob Mattison stated the item will be discussed at the next Commission meeting. Birno and Mattison outlined some of the changes such as moving the play structure to another location in the park, adding a water station, park benches, and bike corral. Council/Manager Meeting Minutes October 13, 2015 — Page 3 The Council asked questions about financing, parking, play equipment locations, and maintenance responsibilities. The consensus of the Council was to proceed and consider the Submittal of Application for Hennepin Youth Sports Program Grants at the October 20, 2015, City Council meeting. 2016-2020 Capital Improvement Program Sue Virnig stated that the Capital Improvement Program (CIP) will be reviewed by the Planning Commission in October. Virnig reviewed the following sections: Vehicles and Equipment, Building, Park, Streets, and Financing. The Council had questions regarding the CIP but had no changes. The CIP will be reviewed again at the November Council/Manager meeting and will be presented for adoption at the December 1 City Council meeting. 2016-2017 Proposed General Fund Budget, Other Fund Budgets and 2015 Tax Levy Due to the lateness of the hour this item was continued to the next Council/Manager meeting. The meeting adjourned at 10:20 pm. Judy Nally Administrative Assistant