11-10-15 CM Minutes Council/Manager Meeting Minutes
November 10, 2015
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tim Cruikshank, Assistant City Manager Chantell Knauss; Finance Director
Sue Virnig; Police Chief Stacy Carlson; Physical Development Director Marc Nevinski;
Director of Parks and Recreation Rick Birno; Golf Operations Manager Ben Disch; and
Administrative Assistant Judy Nally.
Brookview Community Center: Replacement Options and Financing Options
Parks and Recreation Director Rick Birno reviewed the history regarding the replacement
of the community center. Finance Director Sue Virnig reviewed the financing options
including referendum, lease purchase funding and debt load.
Glenn Waguespack from Hammel, Green and Abrahamson (HGA) presented three
conceptual design options for the community center replacement. Option 1 base program
(15 million), Option 2 base program + indoor play area (18.2 million) and Option 3 reduced
program + indoor play area (15 million).
The Council discussed the location of elevators, lawn bowling, grill area, parking, LEED
Certification, maintenance location, cart storage, building materials, maintenance free
building, quality of building materials, size of community center compared to other cities,
size of play area and gym space, parent waiting area, multipurpose rooms, senior rooms,
kitchen/buffet space, banquet rooms, staffing needs, programming for all stages of life, and
future expansion options.
They also discussed the hiring of construction management team, building phasing
timeline, open house plans, public input, communications plan, and construction schedule.
The Council consensus was to proceed with Option 2 with the Housing and Redevelopment
Authority entering into a lease purchase agreement with the City for funding and to plan for
an accelerated start date.
Staff was requested to determine the legalities and implications of allowing the City to fund
some of the facility through naming rights, and/or corporate sponsorship and report the
findings back to the City Council at a future meeting.
Staff will bring back more detailed plans, a proposed schedu�e and timeline to the
December 8 Council/Manager meeting. The item will include a schedule, timeline for HRA
action, and consideration of a resolution for consideration of the community center and
open house dates.
2016-2017 Proposed General Fund Budget, Other Fund Budgets and 2015 Tax Levy
Payable 2016
Finance Director Sue Virnig stated that this is the last meeting to discuss the 2016-2017
General Fund Budget, Other Funds Budgets, and 2015 Tax Levy payable 2016 before the
City Council meeting on December 1.
Council/Manager Meeting Minutes
November 10, 2015 — Page 2
Virnig stated that the November/December CityNews has information about the 2016
budget and information on how residents can obtain information to qualify for property tax
relief programs. Virnig further stated that Hennepin County is mailing the taxation notices
and any calls regarding the notices can be referred to her.
2016-2020 Capital Improvement Program
Finance Director Sue Virnig stated that the Capital Improvement Program (CIP) was
reviewed by the Planning Commission in October. She reminded the Council that items
shown in the CIP will be brought back to the Council for approval before purchases are
made. The Council asked several questions, but made no changes. The CIP will be
presented for adoption at the December 1 City Council meeting.
2016 Master Fee Schedule
Finance Director Sue Virnig p�esented a PowerPoint presentation which highlighted the
draft master fee schedule and some of the proposed amendments. The Council discussed
and had questions regarding car seat installation/inspection fees, park dedication fees,
planning fees, street light fees, water and sewer rates, food truck vendor fees, Brookview
Golf fees, park and recreation program fees, and community center fees.
Staff was requested to clarify the fees for car seat inspections. The Council consensus
was that they don't want to charge residents a fee for the installation and/or inspection.
The non-resident fee should be revised to $20.
Council requested that staff review the legalities of waiving food truck vendor fees for non-
profit community groups and/or athletic associations in conjunction with holding events at
city parks and/or buildings. Staff will prepare a Community Event Policy and report back to
the Council in the spring of 2016.
First consideration of the Fee Schedule will be held at the November 17 City Council
meeting with second consideration at the December 1 City Council meeting.
The meeting adjourned at 8:45 pm.
Judy Nally
Administrative Assistant