01-12-16 CM Agenda Packet AGENDA
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
January 12, 2016
6:30 pm or immediately following the HRA Meeting
PaQes
1. Discover St. Louis Park - Convention and Visitors Bureau Presentation 2
2. City Code Amendment - Section 8.11: Special Events 3-17
3. METRO Blue Line Extension Project 18-28
A. Process
B. Transit Priorities Letter .
C. Recommendations for Consideration of Use of Sochacki Park
4. Comprehensive Plan Update Process 29-35
5. Remote Meeting Attendance by Elected Officials and Board/Commission 36-39
Members
6. Brookview Community Center Replacement - Design Check-in 40
7. Appointment to Highway 169 Mobility Study Policy Advisory Committee 41-42
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
This document is available in alternate formats upan a 72-hour request. Please call
763-593-8006 (TTY: 763-593-3968)-to make a request. Examples of alternate formats
may include large print, electronic, Braille, audiocassette, etc.
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763 512 2345/763 512 2344(fax)
Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
1. Discover St. Louis Park- Convention and Visitors Bureau Presentation
Prepared By
Rick Birno, Director of Parks & Recreation
Cheryl Weiler, Communications Manager
Summary
Staff has been working with the team at Discover St. Louis Park to develop a partnership to
promote and market the City of Golden Valley. The idea to create a convention and visitors'
bureau (CVB) to implement a strategic marketing and promotional effort for Golden Valley has
been discussed in the past with the City Council. The City Council directed staff to explore options
and make a recommendation for a marketing concept/relationship that would support
community growth, stimulate economic development and bring more visitors to Golden Valley to
enjoy our parks, community amenities and grow our local businesses.
Staff believes a partnership with Discover St. Louis Park is a wonderful opportunity to meet our
goals and build on a very successful model that has excelled in the past five years. We believe
partnering our resources provides a tremendous opportunity for both communities and allows
for very efficient delivery of services, organization and operation.
Staff has met with the hotel property owners in Golden Valley to present the proposal and
discuss the benefits. Both hotel entities are in favor of partnering with Discover St. Louis Park and
creating a new CVB for the City of Golden Valley.
The partnership would be funded by a local lodging tax which would require an ordinance
approval by the City Council.
Staff is requesting direction to move forward with the partnership and begin the local taxing and
lodging ordinance process.
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763 593 8003/763 593 8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
2. City Code Amendment- Section 8.11: Special Events
Prepared By
Tim Cruikshank, City Manager
Summary
Over the years there have been requests from individuals and groups to hold special events in the
community as well as for various levels of support from the City for those events. In 2007 the City
amended the City Code Section 8.11: Parades to more effectively manage such requests. While
event requests continue, so do requests for City partnerships or support to help fund or staff
such events. To provide fair and equitable guidelines for handling special event requests as well
as requests for City support and use of public funds, staff suggests revisions to broaden the scope
of City Code Section 8.11: Parades.
Major revisions include:
� re-naming to City Code Section 8.11: Special Events
� further definition of Special Events into four categories: City-Hosted Special Event, City
Cooperative Special Event, City-Supported Special Event, and Private Event
� addition of a Mobile Food Vendor definition
� a new General Provisions Subdivision that defines the City's level of involvement in each
Special Event category, with details for specific City-Supported Special Events to be
outlined in a separate Special Events Policy
� a new Exemptions Subdivision that outlines Special Event Permit requirements as well as
if and how a Special Event category could be exempt
A separate Special Events Policy, which specifies individual events to which the City provides in-
kind support and the levels of that support, will be updated annually for City Council approval.
Should Council decide to move forward, a policy for Council consideration will be on a future
Council Agenda.
Attachments
• Proposed City Code Section 8.11: Special Events (6 pages)
• Special Events Policy (7 pages)
§ s.ii
Section 8.11: Special Events
Subdivision 1. Purpose
The Special Events Section guidelines for handling special event requests and/or
requests for City support of special events.
Subdivision 2. Definitions
A. Applicant: shall mean any person or organization who seeks a Special Event
permit from the City to conduct or sponsor such ari ev�nt.
B. Special Event: is an activity sponsored by one (1) or mo��� vrganizations,
individuals, or other entities, which uses Ci��r-owned land or pub�ic right-of-
way for the gathering or movement of p��Ople and which either 1);.,is open to
the general public or 2) is likely to imp�cti vehicular or pedestrian traffic on
public right-of-way by increasing its ho�rly flow by at least fifty percent
(50%) or otherwise impeding the orderly fl�iw �f vehicular or pedestrian
traffic.
1. City-Hosted Special Ever�t: is an event or pl�rtned, hosted, and
financed by the City of Golden Valley (s�e Special'Event Policy as
determined by the City Manag��r or h���/her designee)
2. City Coopera#ivE S�pecial Even�: is an event planned, hosted, and
financed by the City of Golden Valley in cooperation with other public
organiza�ians (see S�aecial Event Policy as determined by the City
Manager or his/her de�ignee)
3. City-��p�orted�l��ecial Event�: is an event planned, hosted, and
financed by a private organization or group that receives a contribution of
in-kind City'��rvices in exchange for acknowledgement of City support by
the event hoic��r (see Special Event Policy as determined by the City
Manager or hisJher designee).
4. Private Event: is an event planned, hosted, and financed by a private
organizatior� or group. City assistance shall be limited to permit
processi°r�g;`site and/or facility reservation, and normal facility/property
mainten'ance.
C. Parade: means any movement of vehicles, persons or animals, or any
combination thereof, which either moves together as a body so as to in some
way impede or affect the free and unobstructed flow of vehicular or
pedestrian traffic, or which moves so that some part thereof is in violation of
one (1) or more traffic laws or regulations, if such movement is without a
permit hereunder.
Golden Valley City Code Page 1 of 6
§ s.ii
D. Mobile Food Vendor: (also called a Food Truck), is a self-contained vehicle
or trailer used to prepare and serve food.
E. Special Event Permit: shall mean the permit issued by the City after the
applicant has met all applicable requirements and reviews set forth in this
section.
Subdivision 3. General Provisions
A. Permit Required. It is a misdemeanor to sponsor or par�i�ipate in a Parade or
Special Event for which no permit has been obtaine�„f�-��n the City. It is also
a misdemeanor to obtain a Parade or Special Even� p��mit and not conduct
the same in accordance with the permit granted, by'the Git,y.
B. City-Supported Events shall be determined.a�id� approved by�th� City Council
based on overall benefit to the good of th� City. In-kind support may include
event acknowledgement; event listings in'City media outlets; use C�f City
property, buildings, or facilities; staff time, etc. (details of in-kind City
support must be approved by the City Manag�r or his/her designee and
outlined the Special Event Policy). Changes t� the existing format of these
events, or the addition of nevw �v�nts, would ne�Cl.City Council approval. All
special even�s, unless specifica�ly lis����.in the Sp��ial Event Policy, are not
City-supported events and Cityz�assist�r���;shall be �€r�iited to permit
processing, site and/or facility r��ervatiQrr;'and normal facility/property
maintenance. Current approved City-supported �vents in their current format
are included in policy as approved by the City Council (see Special Event
Policy). Any City resour�es used in e�cess of the annually determined
support level will be con�itlered on a case-by-case basis and, if provided,
shall be at a pre-establishred rate or atthe cost outlined in the City's master
fee schedule.
C. Application for a Spe�i�;l �vent Permit shall be made to the Chief of Police at
least sixty (60� days in at�vance of the date on which it is to occur,
�ccompanied by paymen� t�f the fee established by the City Council, and shall
contain atl information required by the Chief of Police including, but not
limited to, the follp�nring:
1. The rrame, address and other contact information for the sponsoring
organiz�tion and/or individuals involved.
2. The route and/or property involved.
3. If a Parade, the length thereof.
4. The estimated number of participants as well as spectators and/or
vehicles involved.
5. The time of commencement and termination of the event.
Golden Valley City Code Page 2 of 6
§ $.11
6. The anticipated number of people or vehicles or animals.
7. The expected number of vehicles of attendees and parking provisions for
the same.
8. A detailed description of provisions to maintain public safety during the
parade/special event including, but not limited to, signage, barricades,
trained personnel to provide for traffic and crowd contrpl.
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9. If state, county or other governmental unit's right�-of-way are being
used, the applicant shall provide copies of apprp��l� from such other
. governmental bodies.
10. A statement of the general purpose for l�qld'ing the event.
11. In its discretion, the City may provid� for tra�c direction and' control and
assess such costs as necessary to th�:permitee.
Subdivision 4. Exemptions � ; ;
All Applicants must apply for a SpeCi�� Event Permit, r�ieet all requirements of
application, and pay all permit fees (ten�s, etc) with th'��f�llowing exemptions:
A. City-Hosted Special Events: are exempt 'Fr`om special event permit and fee
requirements. Special Events sponsored'by or irt partnership with the City.
Any City-hosted event Qr, program,,���� Special Event Policy).
B. City Cooperative Special Events: are�;�xempt from Special Event Permit and
fee requirementis,
C. City-Supported Speci�l Events: are exempt from paying the Mobile Food
Vending perrnit fee. �1���l;icants must still obtain and provide a Mobile Food
�ending permi�.
D. Other Special Ev2nts that are exempt from Special Event Permit and fee
requirements include:
1. Special events occurring at any regularly established place of worship,
auditorium, or other permanently established place of assembly for
special events within the City.
2. Special events conducted by and held on school property.
3. Funeral processions.
4. Block parties on a residential street that has an average daily traffic
volume of less than one thousand (1000) vehicles per day.
Golden Valley City Code Page 3 of 6
§ s.11
5. Groups required by law to be so assembled.
Subdivision 5. Conditions
City stafF inay require the following as conditions of the permit.
A. Right-of-way permit
B. Traffic management plan, which may include any or all of the following:
1. Road closures `
2. Alternate trafFic routes and detours
3. Parking plan
4. Alternate access for adjacent property '
5. Expected vehicle volumes for event al�d rerout�d traffic
6. Traffio-Control Officer(s)
7. Duration and scheduling of event
C. Public safety plan, which may include:
1. Providing uniformed officers or trained security volunteers
2. Fire proteC�ion
3. Emergency medical services'
D. Sanitary faeilit,ies and pq�able water for the Special Event as determined by
the City Mana���r,or his%M��,designee.
E. Site clean-up and �olid waste provisions, including dumpster on-site.
F. Notice to surround�ing property owners which describes the nature of the
Special Event, identifies the name and telephone number of the permit
applicant and the date and time of the event, together with a map of the
route, describing all restrictions on traffic and parking on or crossing the
event route.
G. Public liability insurance for the duration of the permit in a suitable policy
form with a minimum combined single limit of two million ($2,000,000)
dollars aggregate, for any occurrence, naming the City as an additional
insured.
Golden Valley City Code Page 4 of 6
§ s.li
H. An Irrevocable Letter of Credit, bond or cash retainer in an amount to be
determined by the Chief of Police at least two hundred percent (200%) of the
costs estimated for clean-up and repair of property damage.
Subdivision 6. Investigation
The Chief of Police shall investigate the application. If the Chief finds that such
Special Event will not cause a hazard to persons or property and will cause no great
inconvenience to the public, and if the Chief is able to make arrangements for
necessary direction and control of vehicular and pedestrian traffi'c, the Chief shall
issue a permit for such Special Event. The permit shall be conditioned on all items
the Chief deems appropriate for pubtic safety and welfare inc�uding, but not limited
to, the items in Subdivision 5 of this Section. If the Chief finds that the Special
Event described in the application constitutes a hazard:, � subs��ntial inconvenience
or if the Chief is unable to make adequate arrangern�nts for dir��t�on or control of
traffic, the Chief shall deny the permit and return �c� the applicant � ��tatement of
the denial and such findings.
Subdivision 7. Appeal to Council
Any denial of a permit may be appealed to the C'o,ur�cil by delivering a written notice
thereof to the City Clerk at least four�een (14) days b�fore a regularly scheduled
Council meeting at which such app�al'rnay be heard. Aft�r considering the matter,
the Council may either 1) deny the permit' or 2;) grant tti'� permit conditioned on
any requirements it deems appropria��,or nec�s��ry for public safety and welfare
including changing the date, time, rout� or size a� Special Event. The Applicant shall
have three (3) days thereafter within which to communicate acceptance thereof to
the Chief of Police.
Subdivision 8. Unlawful Ac�s
A. It is unlawful for any person to h�mper, obstruct, or impede or interfere with
any Parade, Parade assembly or any person, animal or vehicle participating
i� the Parade,
B. It is unlawful for any person to drive a vehicle between the vehicles or
persons comprising a Parade when such Parade is in motion.
C. It is unlawful for at�y person to enter into a Parade without prior
authorization from the Parade chairman.
D. It is unlawfu'f' for any person or entity to participate in, organize, advertise,
conduct, maintain, sell or furnish tickets for a Special event in the City until a
permit therefore has been obtained from the City.
Subdivision 9. Additional Grounds for Denial or Revocation of a
Permit
In addition to the grounds for denial contained in Subdivision 4 above, the following
are additional grounds for denial or revocation of a permit.
Golden Valley City Code Page 5 of 6
§ 8.11
A. The Special Event is being conducted in violation of any of the terms and
conditions of the permit, the provisions of this Section or any applicable laws,
including, but not limited to noise regulations.
B. The application for a permit contains any false or misleading statements.
C. The Special Event is of such a size or nature as to require the diversion of so
great a number of law enforcement or fire department personnel as to deny
reasonable law enforcement and �re services to the City as a whole.
D. The time, size and nature of the Special Event would unduly disrupt the safe
and orderly use of any street or public place or rn�teriaf portion thereof,
which is ordinarily subject to congestion or traffic at the �rc�posed time or
substantially interrupts the safe and orderly i't�tovement of traf�ic.
E. Vehicles, temporary structures, sanitary fiacilities, tents, equipm�n�t°or other
materials used or to be used in the Spec�al Event fa�'I to comply with all
applicable health, fire or safety requirements.
F. The Special Event will interfer��;.or conflict with �'nother Special Event for
which an application has been pre�i4usly filed or with a construction or public
works project.
G. More than Special Event permits have been `issued in a twelve (12)
month period for a par���utar event,��'s°�'arade or by any particular applicant.
H. The applicant of a proposed Special �vent were previously permitted for a
prior event under this S,ection and viol�ted any term of this Section while
operating under sutch p�;rrnit. '
Golden Valley City Code Page 6 of 6
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������� Special Event List
valley
City-Hosted Special Events/Programs
City special events planned, hosted, and financed by the City of Golden Valley include:
• Coffee With A Cop (dates vary) • GV Fire Relief Association Street
• HRC Conversations (dates vary) Dance (June)
• Neighborhood Watch Annual • Firefighter Recruitment Expo (June)
Meetings (spring and fall) • W���r bays (June &July)
• Winter Family Festival (Januaryj •,� �I��:Cream Social (July)
• Citizen's Police Academy (January- + Pen�y Carnival (July)
February) + Movies'Ir�;The Park (July-August)
• Community Blood Drives (March and ' • Golden Valle;y Golf Classic (July)
August) s����''�� • Junior Police�►c�demy (varies)
• Run the Valley Race and Walk (April) • Minnesota's Ni�h�;To Unite (August)
• Lilac Maintenance Morning (May) • HRC'National Day caf;�ervice &
• Concerts in the Park (June-Aug�st�;, Remembrance (September)
• Police & Fire In The Parks (Jun�•,�iffy� ;, • �" �lalley Volunteer Day (October)
• Views of the Valley Photo Contest • P�i�lic Safety Open House For Families
(June) With Special Needs (October)
• Public Safety Open Hot�se (June) � Toys For Tots Drive (December)
• Police Bike-Alvng (June� • Shs�p,With A Cop/Burpees For Bucks
(December)
Ci�y Co�►��rative Special Events
Cooperative sp�cial events planned, hosted, and financed by the City of Golden Valley in
cooperation with other public organi�ations incluc��:'
• West Metro Home RemodelingFair (February)
• Carin�'Youth Recognition (March)
• Bike Rodeo {May)
• Golden Va(ley Reads (May) ,
• Step To It Cha(t�r�ge (May)
• Lilac Project Planting Day (September)
City-Supported Special Events
City-supported special events planned, hosted, and financed by private organizations or groups
that receive in-kind City services in exchange for acknowledgement of City support by the event
holders include: i
• Market In The Valley (lune-Oct)
• Valley Day (September)
• Recognized State and Regional Youth Athletic Events Sponsored by Golden Valley Youth
Athletic Associations
('j�}1{�f
�-�,l��y� Special Event Policy
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City-Supported Special Event: Market In The Valley
Market In The Valley is a community asset that contributes to meeting the City's mission to be a
leading community in which to live, work, and play. The City views the contribution of Market In
The Valley to positively impact the community and has outlined the following support guidelines.
Any City resources used in excess of the annually determined support level will be considered on a
case-by-case basis, and if provided, shall be at a pre-established r�te or at the cost outlined in the
master fee schedule.
The City of Golden Valley's Contributions:
1. On an annual basis, Market In The Valley will provide a list of requested services to City staff no
later than March 1.
, .
2. The requested assistance will be reviewed and app���ed by tli� City Manager and the Chief of
Police, or their designees. Approval �ith estimated in-kind hours and all costs to be charged to
Market In The Valley will be provid�� fib �arket In The Valley for consideration no later than
April 1.
3. The City of Golden Vall�y shall devote no'more than ' in-kind st�ff hours to the planning, set-
up, implementation, and clean-up of Market ln The Valley, plus assistance of Police Reserves,
based on availability. Any additip,mal staff hours will be paid at the full-burden rate, as outlined in �
the master fee schedule;.Staff time that is considered public education or provided at the
discretion of the City wifl not neg�'tively affect the donated time.
4. The City of Golden Vall�y will assist in the promotion of Market In The Valley by:
a. ('rsting Market In The Valley qr��the city website/event calendar
b. listing the event in the parks and recreation activities catalogue
c. promoting the event ar�#he City's',�acebook
5. Use of the Civic C�nter parking iots during the duration of the event.
6. Market In The Valley event vendors will not be required to pay the City of Golden Valley vendor
fee. Market In The Valley'must provide the City with copies of vendor's certificate of insurance
listing Market In The Valley as additional insured by the Friday before the event. Market In The
Valley is responsible to either collect certificates of insurance or add any vendors, whom have
not provided their certificate of insurance by the deadline, as a rider on the Market In The
Valley's policy. No vendor can participate in Market In The Valley without one of these two
forms of insurance.
Market In The Valley is permitted to post event signs throughout the city, beginning_days
before the event. Location of signs must be approved by the City's code enforcement staff. No
signs may be posted in center islands, medians or roundabouts. All signs must be located 5 feet
from curbs and shoulders. Signs may not be attached to any street signs or utility poles. All signs
must be removed within 5 days after the event.
Additional Guidelines:
1. All items borrowed or rented from the City will be inventoried and all items not returned must
be reimbursed in full by Market In The Valley.
2. The City of Golden Valley will only loan materials that are alreac(y available. The City will not
purchase new items to accommodate Market In The Valley:
3. The City will not provide consumables (tape, markers,!;:etc)'.
4. All facility use must be paid for unless approved bythe City in the annual request for services.
This includes use of shelters, etc, for hosting preparation and thank-you:events before and after
the event,
5. The City will not loan or rent City v�kt�cl�s.
Market In The Valley Commitment:
1. The City of Golden Valley shall be listed �s a spons�r at the high�:st level in marketing materials.
2. The City of Golden Va��llejr shall;�t��X be char��`d;for. ��r�icip�tion �n th�e event.
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"�'�`�f Special Event Policy
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City-Supported Special Event: Valley Day
Valley Day is a community tradition that contributes to meeting the City's mission to be a leading
community in which to live, work, and play. The City views the contribution of Valley Day to
positively impact the community and has outlined the following support guidelines. Any City
resources used in excess of the annually determined support leuel will be considered on a case-by-
case basis, and if provided, shall be at a pre-established rate Qr at the cost outlined in the master
fee schedule. �
The City of Golden Valley's Contributions:
1. On an annual basis, the Valley Day Committee.w�����provide a list of�i���uested services to City
staff no later than March 1. ; ;i
` ,;
2. The requested assistance will be reviewed and appr�i�ed b��f���City Managet;�►�d the Chief of
Police, or their designees. Approva) tnrith estimated in*k�r��l;t�ours and all costs to be charged to
the Valley Day Committee will be p�rt�Gid�d to the Valley Day Committee for consideration no
later than April 1.
3. The City of Golden Valley shall devote no`more than ' in-kind staff hours to the planning,
set-up, implementat�ar�, and c(ean-up of Valley Ra�t; p�us ass��tance of Police Reserves, based on
availability. Any adtf�ional staf��raurs will be,p�i��at the ful�l='�U�den rate, as outlined in the fee
schedule. Staff time that.is consid�red public education or provided at the discretion of the City
will not negatively affect fi�►� dQtt�'��d time.
4. The Gity of Golden Valley will assi5t in the pr�ms��ion of Valley Day by:
a: listing Valley Day c��t the ci'�y"�ebsite/event calendar
b. listing the event in th� parks and recreation activities catalogue
c. prornoting the event an the City's Facebook
5. Use of the Civic Cent�r parkin�lots during the duration of the event.
6. Valley Day event vendors will not be required to pay the City of Golden Valley vendor fee. The
Valley Day Committee must provide the City with copies of vendor's certificate of insurance
listing Valley Day Committee as additional insured by the Friday before the event. Valley Day
Committee is responsible to either collect certificates of insurance or add any vendors, whom
have not provided their certificate of insurance by the deadline, as a rider on the Valley Day
Committee's policy. No vendor can participate in Valley Day without one of these two forms of
insurance.
The Valley Day Committee is permitted to post event signs throughout the city, beginning 30
days prior to the event. Location of signs must be approved by the City's code enforcement
staff. No signs may be posted in center islands, medians or roundabouts. All signs must be
located 5 feet from curbs and shoulders. Signs may not be attached to any street signs or utility
poles. All signs must be removed within 5 days after the event.
Additional Guidelines:
1. All items borrowed or rented from the City will be inventoried and all items not returned must
be reimbursed in full by the Valley Day Committee.
2. The City of Golden Valley will only loan materials that are alrga'dy available. The City will not
purchase new items to accommodate Valley Day. �'
�
3. The City will not provide consumables (tape, markers, �t�).
4. All facility use must be paid for unless approvet! �ythe City in the annual request for services.
This includes use of shelters, etc, for hosting �tr�paration and thank-you events before and after
the event.
�;
5. The City will not loan or rent City vehicles.
Valley Day Committee Commitment:
1. The City of Golden Valley shall be listed as a sponsor at the hig}���st level in marketing materials.
2. The City of Golden Vali�y sfiall nvt be charg�d,forp�r�icip�iq� in the event.
�-rrv�f
��,���yZ Special Event Policy
valley-
City-Supported Special Event: Recognized State and Regional
Youth Athletic Events Sponsored by
Golden Valley Youth Athletic Associations
Golden Valley Youth Athletic Associations are a community asse�'�I�at contribute to meeting the
City's mission to be a leading community in which to live, work, �nd play. The City views the
contribution of the Golden Valley Youth Athletic Associations to positively impact the community
and has outlined the following support guidelines. Any City,resources used in excess of the annually
determined support level will be considered on a case-by-case basis,;and if provided, shall be at a
pre-established rate or at the cost outlined in the master fee schedule.
The City of Golden Valley's Contributions:
1. On an annual basis, Golden Valley Youth Athletic a�5aciations`will provide a list of requested
services to City staff no later than;��h 1.
2. The requested assistance will be reviewed artd;approved �yth� City Manager and the Chief of
Police, or their designees. Approval witt�'estimated'in-kind hours and all costs to be charged to
Golden Valley Youth Athletic Association��v.ill be provid�d to Assaciations for consideration no
later than April 1. �� � '� � a ��t; t, �
3. The City of Golden Va{I�y shall devo#e no more than in-kind staff hours to the planning, set-
up, implementation and clean-up�feach Golden�Ya,lley Youth Athletic Association-sponsored
State a�td.Re��tan�I�Youth A�hl�tic�vent;����-plu� assist��tce of Police Reserves, based on availability.
Any additional staff hours will b� paid at the full-burden rate, as outlined in the master fee
schedule. Staff time that is consii��'r�d public education or provided at the discretion of the City
will not negatively affect tMe�Ionated time.
4. The City of Golden Valley will assist in the promotion of Golden Valley Youth Athletic Association-
sponsored State and Regional Youth Athletic Events by:
a. listing the events on the city website/event calendar
b. listing the event in t�he parks and recreation activities catalogue
c. promoting the event on the City's Facebook
5. Use of Park during the duration of the event.
6. Golden Valley Youth Athletic Associations will not be required to pay the City of Golden Valley
vendor fee. Golden Valley Youth Athletic Associations must provide the City with copies of
vendor's certificate of insurance listing Golden Valley Youth Athletic Associations as additional
insured by the Friday before the event. Golden Valley Youth Athletic Associations are
responsible to either collect certificates of insurance or add any vendors, whom have not
provided their certificate of insurance by the deadline, as a rider on the Golden Valley Youth
Athletic Associations' policy. No vendor can participate in Golden Valley Youth Athletic
Association-sponsored State and Regional Youth Athletic Events without one of these two forms
ofinsurance.
Golden Valley Youth Athletic Associations are permitted to post event signs throughout the city,
beginning_days before the event. Location of signs must be approved by the City's code
enforcement staff. No signs may be posted in center islands, medians or roundabouts. All signs
must be located 5 feet from curbs and shoulders. Signs may not be attached to any street signs
or utility poles. All signs must be removed within 5 days after the event.
� '
Additional Guidelines: �'�� ! ' "���
1. All items borrowed or rented from the City will be inventc�rled and all items not returned must
be reimbursed in full by Golden Valley Youth Athletic Associations.
2. The City of Golden Valley will only loan materials#hat are already avai�able. The City will not
purchase new items in order to accommodate Golden Valley Youth Athletic Associations.
3. The City will not provide consumables (tape, markers, etc).
4. All facility use must be paid for unle5s approved by the C�ty in the annual request for services.
This includes use of shelters, etc,for hQsting.preparation a`r�d,thank-you events before and after
the event.
5. The City will not loan Qr renf Cit���vehicles. �
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Golden Valley Youth Afhletic Associ�tions Comrr��tment:
1. The City of Golden Valley shall b� listed �s a sponsor at the highest level in marketing materials.
, �� ,;�
2. The City of Golden Valley shall nrat be charget�°far participation in the event.
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Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
3. METRO Blue Line Extension
Prepared By
Jason Zimmerman, Planning Manager
Summary
In advance of the upcoming Municipal Consent vote on the METRO Blue Line Extension light rail
project, staff is bringing three items to the attention of the City Council for discussion and
feedback.
First, State Statute provides a window of time in which the Municipal Consent process must play
out for each city along the route. Based on the timing of a scheduled open house and public
hearing by Hennepin County and the Metropolitan Council on January 19, 2016, Golden Valley
must hold a public hearing and vote on the Municipal Consent plans by March 4, 2016. Failure to
act by this date is deemed to be a vote of approval.
Consistent with how other cities along the METRO Green Line Extension light rail project
conducted their Municipal Consent process, staff is proposing to hold the City's public hearing at
7 pm on Tuesday, February 2, as part of the regular City Council meeting. This would be preceded
by an open house, hosted by Project Office staff, beginning at 6 pm. The purpose of the public
hearing is to allow Council to review the staff report on the Municipal Consent plans and to allow
members of the public to express their opinions on the record in front of the Council.
At the conclusion of the public hearing, Project Office and City staff would be available to address
any outstanding questions. The agenda item would then be continued to the regular February 16,
2016, City Council meeting and at that point the City Council would be asked to vote on the
Municipal Consent plans.
This schedule allows time for additional consideration of the plans at the regular March 2, 2016,
City Council meeting if necessary.
Municipal Consent Communication Schedule
Date Action Details
January 13 GovDelivery notification Notification will include: Announcement of Joint
sent to Blue Line Email Hearing and Public Hearing/Open House, Encourage
Subscriber List, City public to read Municipal Consent plans
Commissions, and PAC
January 19 Hennepin County/ Those attending the joint public hearing will have the
Metropolitan Council opportunity to speak
Joint Public Hearing
January 21 Public Hearing Notice The notice will inform readers of the date of the
Published in Sun Post City's public hearing on Municipal Consent
Last week of Article in City Newsletter Newsletter article will inform public on Municipal
January Published Consent process
Last week of Story on City Website Story will encourage public to read Municipal
January and City Facebook Page Consent plans and attend Public Hearing/Open
House at City Hal)
February 2 Public Hearing/Open Open House will be hosted by Metro Transit to
House at City Hall provide information; Those attending the public
hearing City Hall will have the opportunity to speak
February 16 Council Action
Second, staff has been directed to prepare a letter to officials at Hennepin County, MnDOT,
Metro Transit, and the Metropolitan Council that outlines the City's interests in continuing to
pursue other improvements to the transit and transportation network in Golden Valley, including
the infrastructure of Golden Valley Road, improved bus connections to the proposed Golden
Valley Road station, and future Highway Bus Rapid Transit service along Highway 55. It is hoped
that this letter could be approved by the City Council at its regular meeting on January 20, 2016,
and submitted to the various agencies prior to the City's Municipal Consent vote. A draft of the
Transit Priorities letter is attached for discussion.
Finally, the Open Space and Recreation Commission, working with the Sochacki Park Governance
Board, has drafted recommendations for consideration of use of the park for construction
staging. These considerations are currently being reviewed by the Board and will be shared with
the Project Office later in January. The final document will be approval by the City Council at a
future Council Meeting. A draft of the recommendations is attached.
Attachments
• METRO Blue Line Extension Project Municipal Consent Process (3 pages)
• DRAFT Transit Priorities letter (2 pages)
• DRAFT Recommendations for Consideration of Use of Sochacki Park (4 pages)
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METRO Blue Line Extension Project Municipal Consent Process
z
State law(Minn. §Stat.473.3994) requires a process of local review and approval of the physical design
component of the preliminary design plans (Municipal Consent Plans or Plans)for the METRO Blue Line
Extension Light Rail Transit(BLRT) Project.This is commonly referred to as the Municipal Consent
Process. During Municipal Consent,the public are provided an opportunity to review the Plans and
provide comments directly to local governments or to the Metropolitan Council (Met Council).
The Met Council,the Hennepin County Regional Railroad Authority(HCRRA), Hennepin County and the
{ cities along the Blue Line Extension LRT route (Minneapolis, Golden Valley, Robbinsdale,Crystal and
Brooklyn Park;collectively"BLRT Cities")are required to hold public hearings and receive comments on
the Municipal Consent Plans for the portion of the route located within their respective jurisdictions.
Hennepin County and the BLRT Cities are required to review and approve or disapprove the Plans based
on specific technical comments. If the governing body seeks to disapprove the Municipal Consent Plans,
it must describe specific amendments to the Plans that, if adopted by the Met Council,would cause the
governing body to withdraw its disapproval.
The Municipal Consent Plans show the general dimensions and location of the light rail alignment,
including station locations.
The BLRT Municipal Consent Process will begin with the distribution of the Municipal Consent Plans,
; tentatively slated for the week of Dec. 14, 2015. Plans will be distributed to the BLRT Cities, Hennepin
County and other project partners. To assist communities during this process,the BPO has identified a
few key steps to promote consistency among the project stakeholders; here are the three key steps for
Municipal Consent: �
� Met Council/
Hennepin County �
Met Counci) Regional Railroad
Submits Authority/Hennepin
County Hold Joint Cities/County Approve
Municipal Open House and Plans within 45 Days of the
- Consent Public Hearing Met Council/Hennepin
Plans to County Regional Railroad
Cities and Jan 19,2016 Authority/Hennepin
` County County Joint Open House '
Cities/County hold and Public Hearing
Week of Public Hearing after 30
Dec 14,2015 Days of Met Council �mpleted by
Plan Submittal ���`�M 4 Za�6
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Jan/Feb/Mar 2016 �
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Nov 2, 2015
1 � Page
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Step 1:Week of Dec 14,2015
BPO distributes the Municipal Consent Plans to the BLRT Cities/Hennepin County and other project
partners and makes them available to the general public.
• Plans posted on the project's website (BlueLineExt.org)
• Plans distributed to city halls and community libraries (see listing in "Resources")
• Plans distributed via e-builder to the BLRT Cities and Hennepin County
i
Step 2:Jan 19,2016
The Met Council and HCRRA must hold a public hearing at least 30 days after the Plans have been
published.
� • Public hearing notices (see "Resources")are published in the Star Tribune and Finance and
Commerce; and the State Register.
� The Council, Hennepin County and Hennepin County Regional Railroad Authority holds a joint
public hearing. The joint public hearing commences the 45-day time period for the BLRT Cities
and Hennepin County to approve/disapprove the Plans. �
Per Met Council Public Hearing Policy,the Met Council will accept public comments ten days after the
hearing. BPO staff will forward all comments the Council receives to the appropriate city for its
' consideration and public record. All comments received by the Met Council will be sent to the Hennepin
County Municipal Consent staff contact.
Step 3:By March 4,2016
Each BLRT City and Hennepin County must hold a public hearing and either approve/disapprove the
Plans within 45 days(March 4,2016)of the joint Met Council/Hennepin County/HCRRA public hearing.
BLRT Cities/Hennepin County Public Hearings
• Each of the five BLRT Cities and Hennepin County must hold its own public hearing.
• The purpose of the public hearings is to provide an opportunity for public feedback for each city
council and the county board to consider prior to taking its independent action on the Plans.
o The public hearing is an opportunity for the elected officials to receive testimony;they
are not intended as a Q&A session with BPO staff.
• One hour prior to the pubfic hearing, BPO is prepared to support each BLRT City and Hennepin
County with an open house on-site to display the Municipal Consent Plans. BPO staff will be
available to explain the Plans and answer questions from the public. BPO staff will also be
available to help with open house materials. Contact Sam O'Connell at
sam.oconnell@metrotransit.or�to coordinate.
• In addition to the public hearing,each BLRT City/Hennepin County should also provide other
ways for people to submit comments such as:
o Email
o Online
� o U.S. Mail
Nov 2, 2015
2 � Page
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• Each BLRT City and Hennepin County is responsible for setting, noticing, conducting and
documenting their public hearing consistent with their public hearing policies. We've attached a
sample public hearing notice for your use.
• Because each BLRT City only votes on the Municipal Consent plan within its jurisdiction, ;
comments should be focused on the Municipal Consent Plans within that jurisdiction. Informing
�
the public of that limitation will help focus the discussion in a manner that will be most
productive.
• Following the public hearing, each governing body must vote to approve or disapprove the
Plans.
o This vote can either be the same day as the public hearing or at a later meeting,
provided the vote occurs by March 4,2016.
• Each BLRT City will be voting on ONLY the part of the BLRT alignment within its jurisdiction.
� Hennepin County will be voting on the entire alignment.
• After the Municipa)Consent Process is complete,each BLRT City/Hennepin County should
submit to BPO a compilation of all public comments and testimony received as part of the
i Municipal Consent Process.
BLRT Cities/Hennepin County Technical Staff Review
• Please provide comments on the Municipal Consent Plans from city/county technical staff to the
BPO by January 15, 2016,through e-Builder. Contact Jim Toulouse at 612-373-5385 or
James.ToulouseC�metrotransit.or�)with any questions regarding the technical staff comment
submittal process.
�
RESOURCES
The BPO has developed/compiled resources that may be helpful through the Municipal Consent Process.
They include:
• State law (Minn. Stat. §§473.3993-473.3994) regarding Municipal Consent
s • DRAFT Joint Council and Hennepin County Regional Railroad Authority Public Hearing Notice
• Guide to the SWLRT Municipal Consent Process
Nov 2, 2015
3 � Page
lanuary 20, 2016
[To: Hennepin County, Metro Transit, MnDOT, Metropolitan Council]
[address]
[address]
[address]
[address]
[title];
As plans for the proposed METRO Blue Line Extension Proje�t move tlirqugh the Municipal Consent
process, the City of Golden Valley would like to reiterate its interest in com�lementing the region's
significant light rail investment with targeted opportunities to plan for and�onstruct additional transit
connections within the community in the coming ye�rs.
First, the City expects increased use of Golden Valley Ra�d from M��I�way 100 to the City of Minneapolis
limits. As the primary means of access to#he new light rail sfi�t'tvrt,fhis poses challenges to those living,
working, and moving along the corridor.:Qppartunities to accommodate multi-modal transportation and
support it via updates to land uses adjacent to the right-of-way shauld be accomplished through careful
planning and infrastructure improvements in,conjunctior�with Henr�`�pin County and Metro Transit.The
City anticipates that a future G�I�en Valley Ra�i station �t���d,become an important node in a multi-
modal network and that pFc�ui+ding co,nvenient trail conn�c'fic�nsuvould help support bicycle commuting
and recreational use.
As part of these efforts, and in�additiq���p the already���;nticipated reexamination of the bus routes that
currently serv�fik��rga prior to�pp�n��r�D�y qf the 66ue�ine Extension,the City believes that there are
opportunitie5 to utilize enhanced'transit options tQ,connect the wider community to the region through
the light rail system. A local circulatar that frequented t'he area's major employers such as Honeywell,
Tennant, and General Mills would not or�ly,;be able to deliver employees from the station, but could also
serve residents i.n the western arttd central p�rts of the City—including the downtown area—by shuttling
them to the Golden Valley Road station in a way that could help remove cars from the road.
Finally, Golden Valley—in conjunction with the City of Plymouth—continues to believe that Highway BRT
service on Highway 55 u�ro�t�ld be an effective complement to the Blue Line Extension which would
primarily serve the northeast corner of the City.A supplement to the Highway Transitway Corridor Study
conducted in 2014-15 gave a Highway 55 BRT line a high rating and indicated it compared favorably with
other possible Highway BRT corridors in the metro area.The opportunity to leverage new commercial
and residential projects along Highway 55 in Golden Valley and Plymouth aligns with the goals and
objectives of the 2030 Transportation Policy Plan.The City intends to continue to push for the additional
studies and eventual funding which would be necessary to advance and implement the Highway BRT
concept in this location.
The METRO Blue Line Extension will be an important catalyst for transit use in our community—one
currently dominated by automobiles. Multi-modal transportation along Golden Valley Road,the
introduction of a circulator to major employers, and the implementation of Highway 55 BRT will reduce
traffic congestion, reduce parking demand at stations, and provide transportation options for a greater
number of community members. We look forward to working with Hennepin County, Metro Transit,
MnDOT, and the Metropolitan Council on these projects in the future.
Respectfully,
Shepard Harris, Mayor
Joanie Clausen, Council Member Steve Schmidgall, Council Member
Larry Fonnest, Council Member Andy Sno�e, Council Member
� � � �, ,
Recommendations for Consideration of Use of Sochacki Park
Proposed Rules for Consideration of Use
Staff recommends the following as minimum requirements for consideration of use of
Sochacki Park by the Bottineau LRT Project for construction staging. These requirements
serve as the basis for consideration only, and are not part of the compensation for use.
1) Public Engagement:
a) Prior to seeking Municipal Consent from the Cities of Robbinsdale and Golden Valley,
the Bottineau Project Office (BPO) must develop and implement a public engagement
process specifically focused on the proposed use of Sochacki Park.
b) At a minimum the engagement process must includ�;'
i) One (1) public meeting/open house, organiz�d and led by BPO staff
ii) Notification of the meeting will be sent �Q all prop�r�y:owners living within 1,000
feet of the Boundaries of the SochackiJ'f��ry Hills/Ric� Lake parks complex
(Sochacki)
iii) Clear understanding that the use of Sochacki is proposed so��ly by the BPO, and
is being proposed only due to the lac� c►f feasible.alternatives
iv) An opportunity for the public to provide in�ut c�rr visual and sound screen options
between Sochacki and th�� �,�Ta,:�orridor, incFuding vegetation, constructed (sound
wall) or combination.
2) Boundaries of impact
a) The proposed baund�ries of impact are as sFtoWt�:on Map Attachment A. These
boundaries may be adjusted within th� City°bf Robbirtsdale at the discretion of the
City.
b) Golden Valley own�d property ,is not within the boundaries of impact. Golden Valley
lands, including Bonni� L���, rn�y not be ilsed for LRT construction or construction
access without Prior notice, review arid formal approval by the City of Golden Valley.
3) Public use during construction
a) Soch�cki will remain c��en for �ublic use during LRT construction, and will include
contigu�us and safe nr�rth/south travel by pedestrians and bicyclists through the
entire park.
4) Environmental remediation
a) If the BPO uncovers ��y environmental contamination in its use of Sochacki, the BPO
is responsible for aH'required environmental remediation.
Proposed Mitigation in Exchange for Use
The actions listed in this attachment meet four overarching goals of the park recognized in
the Sochacki Master Plan. Those goals are:
a) Help nature restore balance
b) Improve programming/education opportunities
c) Provide better connectivity to the LRT & trail network
d) Protect the park experience
These goals are tied together, and can be better achieved through a series of relatively low-
cost actions implemented by the BPO in exchange for their ��� of park lands for the LRT
project. �''` "
�:
]oint Powers Agreement (JPA) staff have reviewed the follq�ting package of actions, and
believe that together these actions will provide equi�a�ile coiii��nsation for use of Sochacki,
while also creating a desirable park destination dir�ctly on the�L��tT route. Together these
actions create a whole greater than the sum of individual actions'. ��onsequently, staff
recommends that the actions are moved forwal'd as a complete paCkage.
These actions still need to be reviewed with the'Bottineau Project Office'(�PO) staff. The
goal is to reach full consensus among all parties as to equ'rtable mitigation.
Staff is seeking input form the JPA B�ird on these items.
Recommended Actions Package for eauitabl�r Us,e of Sb�hacki
The following proposed actions a;re recomrr�Iended �s tl�e.minimum actions required of the
BPO in exchange for th�ir large-�c�le use ��� d�sturbance of �ochacki for a two year period.
1) Removal of all existing vegetdtion withir� the restoration zone, defined as A) the
southern constructlah staging area, and B� the northern staging area, which is
bound�d by;the existing ro�d to the.west, ��ie northern entrance, the eastern park
boundary ��r�d the soutihet'n interior°p��-king Icit.
2) Removal of all surfa�e rubble.,within the restoration zone, up to a depth of two feet.
3) Add��ton of clean top ��bl in a����th of 24 inches in the restoration zone.
4) In the narthern staging�rea, removal of the northern parking lot.
5) In the norChern area, development of a winding foot path through plantings of native
species (species TBD by JPA member staff) with the intent to create an education
arboretum trail/learning ihstallation.
6) In the southern st�g��g area, restoration will include development of a grass turf open
area for education staging, with concentric rings of native prairie and woodland
species (species TBD by JPA staff).
7) In the southern staging area, North Rice Lake water edge restoration work and
vegetation plantings to provide learning opportunities for park users (design and
species TBD).
8) Reconstruction and expansion of the interior gravel parking lot (exact site TBD in
consultation with JPA staff), to include room for a school bus turnaround.
9) Clearing, revegetation and fencing of an area immediately east and north of the
interior parking lot for future use as a dog off leash area.
9) Clearing, revegetation and fencing of an area immediately east and north of the
interior parking lot for future use as a dog off leash area.
10) Stubbing in sewer and drinking water to a site adjacent to the interior parking lot for
future development of a bathroom/storm shelter, and drinking water fountain.
11) Ground clearing and grading for a future education shelter sized for 50 students to
the south and east of the interior parking lot.
12) Restoration of the existing paved interior road to provide for safe two way traffic.
13) Redevelopment of a safe 10-foot wide paved trail through the length of the park,
running from the northern entrance to the current trail terminus by Bonnie Lane, and
then continuing on a boardwalk to the BPO-planned VIFit=�h Trail connection and
underpass of Golden Valley Road; with restorationralc�ng the trail edge as needed.
14) Development of a trail spur from the north/south trail to Culver Rd, needed to provide
local nonmotorized access to the LRT station, and to provide park access for classes
from Noble Elementary.
15) Reconstruction of June Ave if damaged f�y construction vehicle�,
16) Installation of vegetation and/or constr€�eted visual/sound barri�r`s;,as determined
through public process, along the entire e��t�ern bou�tdary of the ���`k adjacent to the
RR and LRT corridor.
17) Ongoing collaboration with JPA sCaff to ensure ���t these recommendations are met in
such a way as to optimize the overarching goals.
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Additional actions f�� con`si�l��ation bv�he:,��, ���o�� ;, �
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The JPA may determine that the Re�ommend��1',qctions Package does not provide sufficient
compensation for such a large sc�le:disturbanc�'��f the park for two years. The following list
of additiona� ��tions builds on tt�� a�ic�ii package; ;
18) Construction of the restrovrt�`�/storm sheiter building
� ��,.���:
19) Construction of the e�l't��ation�sh�elter building
20) Construction of a water education p'latform on North Rice Lake
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Sochacki Park ' � & .'.. � r= --� � �; � �: � _��� . � _� � � .`
�see inset plan rightl : � � . Q. � - i.. y' ^ - _ ,
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- ;�, : users separated from construction
� . �` access road byfence �
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763 593 8Q95!763 593 87 09{fax�
Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
4. Comprehensive Plan Update Process
Prepared By
Jason Zimmerman, Planning Manager
Emily Goellner, Associate Planner/Grant Writer
Summary
In preparation for the 2018 Update to the City's Comprehensive Plan, staff has created a
proposed timeline that describes the steps and events necessary to reach submittal to the
Metropolitan Council early in 2018. Staff is looking for feedback on the timeline in general and,
more specifically, direction to move forward in working with the City's Commissions to discuss
the Goals and Objectives to be included in the updated Plan.
The proposed process has been divided into five parts:
I. Back�round and Preparation (Q4 2015 - Q1 2016)
Beginning with the issuance of the System Statements by the Metropolitan Council in September
of 2015, the update process has been moving forward. Background information about the
current Comprehensive Plan is being provided to the Planning, Environmental, and Open Space
and Recreation Commissions. Staff have begun to examine the Metropolitan Council
requirements for the update and will be coordinating across departments to determine which
sections will need the expertise of outside consultants. A Community Engagement Plan is also
being drafted to accompany the update (see attached). An education session for the
Commissioners about Comprehensive Planning is scheduled for February 29, 2016.
II. Settin�of Goals and Work Scope (Q1 2016- Q3 2016)
With the nod from the City Council to move forward, staff will be taking the various sections of
the current Plan to the three Commissions to initiate discussions about the Goals and Objectives
in the existing Comprehensive Plan to determine which will likely need to be modified or
updated. The 2016 Community Survey will also be tailored to gather feedback on these topics
from residents. To kick off the planning process and gather feedback from the community, a
Community Meeting will be hosted at City Hall in summer 2016 and staff will distribute the
"Comprehensive Plan in a Box" to various groups throughout the community (which is modeled
after the successful "Envision in a Box"). Staff will meet with the three Commissions to review all
of the feedback. With the confirmation of the new Goals and Objectives for the updated Plan, a
Scope of Work can be completed for the Council to review and approve.
III. Develop Content (43 2016- Q2 2017)
Throughout the last half of 2016 and the first half of 2017, staff will work with consultants and
Commissions to draft the content of the various sections of the updated Plan. This work may also
involve smaller stakeholder groups which could provide feedback prior to taking the draft Plan to
the larger public for comment.
IV. Feedback and Revisions (Q3 2017 - Q12018)
Beginning in the second half of 2017, the draft sections of the updated Plan will be shared with
the public for comment through the City website, community meetings, Commission meetings,
stakeholder group meetings, and through groups that previously participated in the
"Comprehensive Plan in a Box" exercise. After a final check-in with the Council,the updated Plan
will be shared with the adjacent communities for comment as required by State Statute.
V. Submittal (Q1 2018)
After any final modifications are made to the updated Plan, it will be brought to the Commissions
and then to the City Council for review. Upon approval it will be submitted to the Metropolitan
Council. This submittal must take place by the end of 2018.
The proposed timeline also includes a check-in with the City Council at a Council/Manager
meeting every six months throughout the process.
Attachments
� Comprehensive Plan Update - Draft Schedule (1 page)
• Community Engagement Plan (4 pages)
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Community Engagement Plan (Draft)
City of Golden Valley Comprehensive Plan Update 2015-2018
In preparation for the 2018 Update to the City's Comprehensive Plan,staff has prepared a plan to ensure that the
community is well engaged throughout the process. The following content outlines staff's goals and proposed timeline
for communication efforts.
Goals and Intent
1. Build a base of community support by collaborating on certain elements of Comprehensive Plan Update
2. Maintain multiple lines of communication among all parties involved
3. Use innovative and creative strategies to engage a diverse group of residents in the Comprehensive
Planning process
4. Communicate technical information in meaningful ways
5. Document and monitor the outcomes of this process to improve the process and inform future efforts
Goal 1: Collaboration with Community Members
Throughout the process of community engagement, it is important to collaborate with other, and potentially
unrelated, programming in Golden Valley. The City will take advantage of existing networks, programs, and
meetings in order to educate residents about the process and their role in it.
Ongoing Review of Documents 2016-2018:
• Planning Commission (4th Monday of month)
• Open Space Commission (4th Monday of month)
• Environmental Commission (4th Monday of month)
• Teen Committee (4th Monday of month at Brookview)
Information Provided at City-Related Events in 2016:
• Board of Zoning Appeals (4t"Tuesday of month)
• Human Services Fund (2"d Monday of month at Brookview)
• Human Rights Commission (4th Tuesday of month)
• Run the Valley Race and Walk(April)
• Concerts in the Park (summer)
• Public Safety Open House (June)
• GV Fire Relief Association Street Dance (June)
• Ice Cream Social (July)
• Golden Valley Golf Classic (July)
• GV Arts and Music Festival (September)
• Winter Family Festival (January)
• Brookview Meltdown Fat Bike Snow Race (January)
Information Provided to Other Groups 2016:
• Golden Valley Garden Club
• Valley Community Garden Potlucks
• Market in the Valley (Sundays from May through October)
• Golden Valley Orchestra
Goal 2: Multiple Lines of Communication
The following will provides ways for the City to share information
City Website
• News stories on homepage
• Regular updates to Project webpage
• Updated Plan uploaded to website and comment form available
• City Calendar
Email Notifications (Gov Delivery)
• Notification of Open Houses
• Notification for Review of Plan Updates at City Commissions
• Notification of draft available online for comment
Comprehensive Plan in a Box
• Box of information and tools for facilitated discussion sent to local groups in order to solicit
feedback at various points in the process (like Envision in a box)
Facebook and Twitter
• Notification of Open Houses
• Notification of draft available online for comment
City Newsletter
• General overview of Comp Plan provided in November/December 2015
• Overview of Scope of Work and Schedule, List of Upcoming Open Houses
Cable News Segment
• General Overview of Scope of Work and Schedule, List of Upcoming Open Houses
Sun Post
• General Overview of Scope of Work and Schedule, List of Upcoming Open Houses
Strategically Place Signs
• Post signs in areas of focus to inform public that long-term visioning is underway
• Road signs on major arterials notifying public of upcoming open houses
Photo Contest
• Great places theme in City Photo Contest in 2016; photos used in Comprehensive Plan
Goal 3: Engage Diverse Groups
Be innovate and strategic
Community Survey
• Survey conducted in May 2016
Youth
• Schools and churches
• Brookview community events
• Little League
Seniors
• Brookview community events, Senior Housing Day Programs
• Churches
Courage Center
• Special event such as an Open House at Courage Center
Small Business Owners
• Focus group
• Personal interviews
• Surveys
Major Employers
• Focus group
• Personal interviews
• Surveys
Renters
• Survey or listening sessions offered/hosted by Apartment building owner
Bicyclists
• Signs posted on major bike routes
• Focusgroup
• Surveys
Civic Groups
• Golden Valley Rotary Club
• TwinWest Chamber of Commerce
Faith-Based Groups
• Local places of worship
Goal 4: Communicate Technical Information
• Infographics
• Visual Preference Surveys for Areas of Future Growth
Goal 5: Monitor Outcomes
• Post-meeting surveys
• Track attendance at meetings
• Record all feedback received and how it was incorporated
• Publish outcomes in Comprehensive Plan
Potential Challenges
• Time commitment from volunteers
• Lack of knowledge on some technical issues
• Child care at open houses
• Evening meetings will conflict with other evening schedules
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763 593 $003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
5. Remote Meeting Attendance by Elected Officials and Board/Commission Members
Prepared By
Chantel) Knauss, Assistant City Manager
Cheryl Weiler, Communications Manager
Summary
Council initially discussed this issue at its October 13, 2015 Council/Manager Meeting and
requested staff to look further into costs for remote meetings. There have been requests from
both Council and Board/Commission Members on options for remote meeting attendance when
someone is not able to attend a meeting due to being out of town.
Minnesota Statute §13D.02 does allow for remote meeting attendance provided that the
following four requirements are met:
� at least one member is physically present at the regular meeting location
� all members must be able to hear and see each other and all discussion and testimony
presented at any location at which at least one member is present
� the public in attendance at the regular meeting location must be able to hear and see all
discussion, testimony, and votes of all members
� each location that a member is present must be open and accessible to the public
The Statute also requires the City to notice both the regular meeting location, as well as any
site(s) where a member of the public body will be participating in the meeting remotely.
If implemented to meet the above Statutory requirements, members attending the meeting
remotely are considered present at the meeting for purposes of a quorum and participating in all
the proceedings.
There are two categories of public City meetings to which remote attendance would apply: non-
televised meetings and televised meetings. Non-televised meetings include Council/Manager
meetings and Board/Commission meetings, with the exception of the Planning Commission
meetings. Televised meetings include City Council, Housing and Redevelopment Authority (HRAj
and Planning Commission meetings.
Non-televised Meetin�s. Council/Manager meetings and many Board/Commission
meetings are regularly held in the Council Conference Room. Setting up an interactive
camera for this location would be relatively simple with minimal cost and staff resources.
It is estimated that the cost of implementing remote meeting attendance for non-
televised meetings held in the Council Conference Room would be approximately$150.
Televised Meetin�s. For the City Council, HRA and Planning Commission meetings,the
process is more complex. Because there is a television/web streaming viewing public
outside the Council Chambers, it would be necessary to upgrade the video equipment so
the television/web streaming viewing public would be able to see and hear all members
who are attending the meeting remotely, as required by the law. Because the current
equipment in the Council Chambers does not have this capability, staff has received a
quote on the cost of upgrading the equipment. It is estimated that the cost of
implementing remote meeting attendance for televised meetings held in the Council
Chambers would be $286,150. Because the upgraded equipment would need to
continuously interface with the City's cable broadcast equipment, the City would be
required to have IT staff in attendance at any televised meeting with a remote attendee.
Given the cost and staffing requirements for the televised meeting option, staff suggests the use
of remote meeting attendance be limited and a policy be drafted for Council adoption, which
includes the following:
� Remote meeting attendance is only allowed for City Council Members for
Council/Manager Meetings that are held in the Council Conference Room.
� Staff must be provided with seven calendars days advance notice of a Council Member's
intent to attend a Council/Manager Meeting remotely, including the street address of the
Council Member's remote location.
� Only one Council Member at a time may attend a meeting remotely.
� A quorum of the members must be physically present in the Council Conference Room,
unless it is deemed an emergency meeting in accordance with State Law.
� In accordance with State Law, the location from which the Council Member is attending
remotely must be a public facility, such as a government building, library, etc, and not the
attendee's hotel room or hotel lobby.
� Council Members may only attend remotely when they are outside the Golden Valley city
limits.
� Council Members may remotely attend a maximum of two Council/Manager meetings in a
calendar year.
� Council Members remotely attending a meeting must have a stable, consistent source of
internet access.
� Members remotely attending a meeting are responsible for any associated costs of
meeting attendance from the remote location and will not be reimbursed by the City.
Should Council decide to move forward, a policy for Council consideration will be on a future
Council Agenda for consideration.
Attachments
• Minnesota Statute §13D.02 (1 page)
1 MINNESOTA STATUTES 2015 13D.02
13D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS.
Subdivision 1.Conditions.A meeting govemed by section 13D.01,subdivisions i,2,4,and 5,and this
section may be conducted by interactive television so long as:
(1)all members of the body participating in the meeting,wherever their physical location,can hear and
see one another and can hear and see all discussion and testimony presented at any location at which at
least one member is present;
(2) members of the public present at the regular meeting location of the body can hear and see all
discussion and testimony and all votes of inembers of the body;
(3)at least one member of the body is physically present at the regular meeting locatiQn;and
(4)each location at which a member of the body is present is open and accessible to the public.
Subd. 2. Members are present for quorum,participation. Each member of a body participating in
a meeting by electronic means is considered present at the meeting for purposes of determining a quorum
and participating in all proceedings.
Subd.3.Monitoring from remote site;costs.If interactive television is used to conduct a meeting,to
the extent practical,a public body shall allow a person to monitor the meeting electronicaliy from a remote
location.The body may require the person making such a connection to pay for docurnented marginal costs
that the public body incurs as a result of the additional connection.
Subd.4.Notice of regular and all member sites.If interactive television is used to conduct a regular,
special, or emergency meeting, the public body shall provide notice of the regular meeting location and
notice of any site where a member of the public body will be participating in the meeting by interactive
television.The timing and method of providing notice must be as described in section 13D.04.
Subd. 5. School boards; interactive technology with an audio and visual link. A school board
conducting a meeting under this section may use interactive technology with an audio and visual link to
conduct the meeting if the school board complies with all other requirements under this section.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art S s 7; 1973 c 654 s 15; 197.�c 680 s 1,3; 1975
c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c SSO s
2,3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2; ISp2011 c 11 art 2 s 1
Copyright�2015 by the Revisor of Statutes,State of Minnesota.All Rights Reserved.
Cl t� O� "'
C�l��� lill E 11� U �
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763-512-2345/763-512-2344(fax)
Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
6. Brookview Community Center Replacement- Design Check-in
Prepared By
Rick Birno, Director of Parks & Recreation
Summary
The design team from Hammel, Green and Abrahamson (HGA) and staff will be presenting
updated schematic design work, updated site plans and review key guiding principles for
indoor/outdoor connectivity, public areas, program areas and a project phasing update.
Clty Of '''
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11 Cit Administration Council
V`cl �'.�T y /
763-593-8003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
lanuary 12, 2016
Agenda Item
7. Highway 169 Mobility Study Policy Advisory Committee
Prepared By
Tim Cruikshank, City Manager
Summary
The City has been requested to appoint one elected official and to serve on the Highway 169
Mobility Study Policy Advisory Committee.
Attachment
• MnDOT letter regarding appointment to Highway 169 Mobility Study Policy Advisory Committee
(1 page)
��""��� Minnesota Department of Transportation
���` Metropolitan District
�� 1500 County Road 62 West
Roseville, MN 55113
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December 17, 2015
Mayor Shep Harris
CITY OF GOLDEN VALLEY {
7800 Golden Valley Road
Golden Valley, MN 55427
SUBJECT: Appointment to Highway 169 Mobility Study Policy Advisory Committee
Dear Mayor Harris:
The Minnesota Department of Transportation, Scott County, and the Metropolitan Council initiated the
� Highway 169 Mobility Study in September 2015, to evaluate cost-effective options for improving transit
service and reducing congestion on Highway 169 in the southwest metro. The study will focus on
assessing the viability of Bus Rapid Transit, MnPASS Express Lanes, and lower cosUhigh benefit spot
mobility improvements such as auxiliary lanes, turn lanes, dynamic shoulders, interchange modifications
and transit advantages. The study will also evaluate the potential for intercity bus service improvements
befinreen Mankato and the Twin Cities.
;.
The Policy Advisory Committee for the study will meet quarterly until anticipated completion of the study
in spring 2017, to receive project information and provide input into the study. The PAC will be composed
` of elected and appointed officials from each of the corridor cities, Hennepin and Scott Counties, MnDOT,
Metropolitan Council/Metro Transit, and each transit provider in the corridor. The first meeting will be held
on Thursday, February 11, 2016, from 3:30 to 5:00 p.m. at Hopkins City Hall. Please appoint one elected
official to represent Golden Valley on the PAC, as well as an alternate who can represent your city in the
member's absence.
3
If you have any questions, please do not hesitate to contact project manager Brad Larsen at 651-234-
7024 or brad.larsen(a)state.mn.us. For more information about the study, please visit:
www.mndot.qov/metro/qroiects/hwv169studv
Sincerely, �
�
Scott L. McBride, P.E.
Minnesota Department of Transportation
Metro District Engineer
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