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01-05-16 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber January 5, 2016 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7:00 pm 1. CALL TO ORDER A. Roll Call B. Pledge of Allegiance C. Oath of Office by Shep Harris, Mayor Term Expires - 12/31/19 Joanie Clausen, Council Member Term Expires - 12/31/19 Steve Schmidgall, Council Member Term Expires - 12/31/19 D. Seating of the Council E. Roll Call F. Break for Cake and Coffee Reception for 2016 Council 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be PAGES routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager Meeting - December 8, 2015 3-4 2. City Council Meeting - December 15, 2015 5-9 B. Set Time and Place of Agenda Closing 10 C. Designation of 2016 Official Newspaper 11 D. Designation of Depository for City Funds 16-01 12-14 E. Approval of Check Register 1. City 15 2. Housing and Redevelopment Authority 16 F. Licenses: 1. Therapeutic Massage Facility License Renewal - Core Healing Arts LLC 17 2. Gambling License Exemption and Waiver of Notice Requirement - St. 18-20 Bartholomew Church G. Minutes of Boards and Commissions: 1. Planning Commission - November 23, 2015 21-33 2. Open Space and Recreation Commission - September 28, 2015 34 3. Human Rights Commission - November 24, 2015 35-37 4. Teen Committee - April 27, 2015 38-39 5. Bassett Creek Watershed Management Commission - November 18, 2015 40-48 3. CONSENT AGENDA - CONTINUED H. Bids and Quotes: 1. Purchase One Single Axle Cab, Chassis and Equipment 49-50 2. Approve Quotation from KI for Purchase Office Furniture - Lower Level 51-56 Remodel I. Approval of Council Assignments 57-59 J. Approval of Additional Meeting for Council Reimbursement 60 K. Council Appointments: 1. Assistant Weed Inspectors 61 2. Housing and Redevelopment Authority Commissioners 62 L. Receipt of November 2015 Financial Reports 63-71 M. Highway 55 West Redevelopment Area Improvement Project 16-02 72-82 N. Authorize Application for MnDOT Limited Use Permit for Douglas Drive 83-84 Reconstruction Project 16-03 O. Approval of Use of Credit Cards for Purchases 85-86 P. Approval of 2016 Government Affairs Priorities 87-100 4. PUBLIC ITEMS AND PUBLIC HEARINGS 7 PM 5. OLD BUSINESS 6. NEW BUSINESS A. Reset 2016 Meeting Dates 101 B. Council Assignment - Mayor Pro Tem C. Announcements of Meetings D. Mayor and Council Communications 7 ADJOURNMENT Council/Manager Meeting Minutes December 8, 2015 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope, City Manager Tim Cruikshank, Director of Parks and Recreation Director Rick Birno; Physical Development Director Marc Nevinski; City Engineer Jeff Oliver, Engineer Eric Seaburg and Administrative Assistant Judy Nally. Brookview Community Center Replacement Project Schedule Review Rick Birno and Glenn Waguespack from Hammel, Green and Abrahamson (HGA) reviewed the preliminary project schedule. Birno highlighted some of the key dates in the project schedule, schematic design phase, design development phases, construction documents phase, bidding/negotiation phase and construction phase 1 and 2. The Council had questions regarding the public input process, funding, naming rights, construction phases, contingency funds, bidding process, and design development. The authorization to proceed with the Community Center remodeling and authorization to sign the contract for the design, engineering and construction administration for the remodeling will be on the December 15, 2015 City Council agenda for approval. Douglas Drive Reconstruction Project Update Eric Seaburg and Jeff Oliver presented a PowerPoint history of project, process for design, proposed improvements, construction schedule, detours, finances, cost breakdown and communications strategy. They also reviewed the Honeywell pond quality improvements and railroad crossing regulations. The Council had questions regarding landscape improvements, plantings in median, concrete design, access to roundabouts, trees, winter maintenance, maintenance challenges, fiberoptics, complete streets, open house, railroad crossing quiet zones, construction newsletters and communications with residents and business districts, pedestrian markings and detours. Staff was requested to provide information to the public regarding navigating a roundabout in the City newsletter and on the website. 2016 Government Affairs Priorities The Council reviewed the 2016 priorities list some of which are supported by the League of Minnesota Cities and/or Metro Cities. There are also some newly added Golden Valley initiatives. After discussion by the Council it was determined that the list will be broken down into an external and internal list. The Council will remove the park dedication formula, condo reform and Highway 169 for future discussion. The Joint Water Commission infrastructure improvement fund has been completed and will be removed from the list. Tim Cruikshank suggested inviting Gary Carlson from the League of Minnesota Cities to attend the July or August Council/Manager meeting to discuss fiscal disparities. Council/Manager Meeting Minutes December 8, 2015 — Page 2 The Council reviewed the priorities and decided the 2016 Government Affairs Priorities are as follows: DeCola Pond Area Flood Mitigation, Public Safety Improvements at Douglas Drive/Hwy 55 Intersection, Brookview Community Center Capital Improvement Funds, METRO Blue Line Extension Funds and Metropolitan Council Inflow/Infiltration Grants- Public and Private Improvements. Staff will bring the priorities back to the January 5, 2016 regular Council meeting for consideration. Council Goal Setting Workshop Date and Format Tim Cruikshank suggested the Council hold the Goal Setting Workshop during the week in the evening at the Brookview Grill at 5 or 5:30 pm. The workshop will review the 2016-18 Strategic Plan. The Council and Department Heads will be requested to list their 2016 Goals and 2015 Accomplishments. The lists will be compiled and will be discussed at the workshop. The Council set Monday, January 25, 2016 as the date for the Goal Setting Workshop. The Council also agreed to reset the City Council meeting for June 7 meeting to June 8, 2016. The meeting adjourned at 8:40 pm. Judy Nally Administrative Assistant tyoUNOFFICIAL MINUTES glen CITY COUNCIL MEETING valley GOLDEN VALLEY, MINNESOTA December 15, 2015 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Garry and City Clerk Luedke. 1B. Pledge of Allegiance 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the agenda of December 15, 2015, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve the consent agenda of December 15, 2015, as revised: removal of 3M-Financing of the Liberty Crossing Project and Establishing Compliance with Reimbursement Bond Regulations and 3P-Authorize Agreements for Liberty Crossing Flood Mitigation Improvements Final Design and Construction Services and the motion carried. 3A. Approve Minutes of the City Council Meeting of December 1, 2015. 3B. Approve City Check Register and authorize the payments of the bills as submitted. 3C1. Approve the City Gambling Licenses as follows: Chester Bird American Legion Post #523; Minnesota/USA Wrestling, Inc. and Crystal Lions. 3C2. Authorize the Issuance of Tobacco Licenses as recommended by City Staff. 3C3. Approve Gambling License Exemption and Waiver of Notice requirement - Northwest Suburban Chapter of Pheasants Forever. 3C4. Approve the issuance of a Therapeutic Massage Facility License renewal for ME Golden Valley, LLC d/b/a Massage Envy Spa, located at 7704 Olson Memorial Highway. 3C5. Approve the issuance of a Therapeutic Massage Facility License renewal to Artistic Urges LLC d/b/a Artistic Urges Hair Consultants at 1405 North Lilac Drive, Suite 114. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Bassett Creek Watershed Management Commission - October 15, 2015 3E1. Award a Contract with Insituform Technologies USA, LLC for the Kewanee Way Sanitary Sewer Lining Project No. 15-32 in the amount of $21,423.44. 3F. Adopt Resolution 15-96, establishing 2016 General Wages and Salaries for Non-union Personnel. 3G. Adopt second consideration, Ordinance #585, amending Section 4.32 Tree Preservation and approve Summary of Ordinance #585 for Publication. 3H. Adopt Resolution 15-97, accepting Donations for the Ongoing Programs. 31. Adopt Resolution 15-98, authorizing Call of General Obligation Storm Sewer Utility Revenue Bonds, Series 2006C. 3J. Authorize City Manager to sign Engagement Letter with the firm of Malloy, Montague, Karnowski, Radosevich & Co. for the 2015 audit of the City. Unofficial City Council Minutes -2- December 15, 2015 3. APPROVAL OF CONSENT AGENDA - continued 3K. Adopt Resolution 15-99, authorizing the Transfer from Capital Improvement Fund and Equipment Replacement Fund to Certificates of Indebtedness Fund. 3L. Adopt Resolution 15-100, relating to the Financing of City Projects and Establishing Compliance with Reimbursement Bond Regulations under Internal Revenue Code. ' - - - - - •- • - ' , - - - - - — - - - - - - - e - - . - 3N. Adopt Resolution 15-102, approving an Interfund Loan in Connection with Tax Increment Financing District (Redevelopment), Winnekta Avenue North and Medicine Lake Road. 30. Authorize the Mayor and City Manager to sign the second amendment to the Agreement for Animal Pound Services with the City of Robbinsdale for 2016-2017. 3 Authorize Agreements for Liberty Crossing Flood Mitigation Improvements Final Design and Construction Services. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3M. Financing of the Liberty Crossing Project and Establishing Compliance with Reimbursement Bond Regulations under Internal Revenue Code Finance Director Virnig answered questions from Council regarding the item. MOTION made by Council Member Snope, seconded by Council Member Fonnest to adopt Resolution 15-101, relating to the Financing of the Liberty Crossing Project and establishing Compliance with Reimbursement Bond Regulations under Internal Revenue Code upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, and Fonnest; and the following voted against: Clausen, and the motion carried. 3P. Authorize Agreements for Liberty Crossing Flood Mitigation Improvements Final Design and Construction Services City Engineer Oliver answered questions from Council regarding the item. MOTION made by Council Member Snope, seconded by Council Member Fonnest to authorize Agreements for Liberty Crossing Flood Mitigation Improvements Final Design and Construction Services with Barr Engineering Co. in the not to exceed amount of $299,100 and SEH, Inc. in the not to exceed amount of$162,240 upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, and Fonnest; and the following voted against: Clausen, and the motion carried. 4. PUBLIC HEARING 4A. Public Hearing - Approval of Conditional Use Permit 141 - 5401 & 5403 Minnaqua Drive - Rakhma, Inc., Applicant Associate Planner/Grant Writer Goellner presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. Unofficial City Council Minutes -3- December 15, 2015 4A. Public Hearing - Approval of Conditional Use Permit 141 - continued Ms. Brenda Clarno, 6840 Winsdale Street, said she is on the staff at Rakhma's Minnetonka site and added she enjoyed working for them. She said she is very supportive of the project because it allows residents with memory loss to live in a home site instead of an institutional setting. Ms. Susan Eckstrom, Executive Director, Rakhma, answered Council's questions regarding garbage service and their plans for snow removal. Mayor Harris closed the public hearing. There was Council discussion regarding the Conditional Use Permit located at 5401 and 5403 Minnaqua Drive for Rakhma, Inc. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to adopt Ordinance #586, approval of Conditional Use Permit No. 141, 5401 & 5403 Minnaqua Drive - Rakhma, Inc., Applicant upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, Clausen and Fonnest; and the following voted against: none, and the motion carried. 4B. Public Hearing - Approval of Conditional Use Permit 142 - 8836 7th Avenue North - Calvin Christian School, Applicant Planning Manager Zimmerman presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. There was Council discussion regarding the Conditional Use Permit located at 8836 7th Avenue North for Calvin Christian School. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Ordinance #587, approval of Conditional Use Permit No. 142, 8836 7th Avenue North, Calvin Christian School, Applicant upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, Clausen and Fonnest; and the following voted against: none, and the motion carried. 4C. Public Hearing to Vacate Easements at 7751 Medicine Lake Road, 2430 Winnetka Avenue North, and 2485 Rhode Island Avenue North (Liberty Crossing PUD) City Engineer Oliver presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to adopt Resolution 15-103, vacating Easements in the Plats of Golden Valley VFW Post Number 7051 and MCTAC Addition (7751 Medicine Lake Road, 2430 Winnetka Avenue North, and 2485 Rhode Island Avenue North) upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, and Fonnest; and the following voted against: Clausen, and the motion carried. Unofficial City Council Minutes -4- December 15, 2015 6. NEW BUSINESS 6A. Authorization to Proceed with the Brookview Community Center Replacement Project Director of Parks and Recreation Birno presented the staff report and answered questions from Council. There was Council discussion regarding the Brookview Community Center Replacement Project. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Resolution 15-104, authorizing City Manager to direct staff to proceed with the Brookview Community replacement project upon a vote being taken the following voted in favor of: Harris, Clausen, Snope, Fonnest and Schmidgall; and the following voted against: none, and the motion carried. 6B. Authorize Contract for Design, Engineering and Construction Administration Professional Services for the Brookview Community Center Replacement Project Director of Parks and Recreation Birno presented the staff report and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve authorizing City Manager to sign Contract with HGA, contingent on City Attorney review, for all design, engineering and project administration for the replacement of Brookview Community Center and the motion carried. 6C. Approval of Plat - Liberty Crossing PUD No. 123 and Authorization to Sign PUD Permit and PUD Development Agreement - Liberty Crossing PUD No. 123 Planning Manager Zimmerman presented the staff report and answered questions from Council. There was Council discussion regarding the plat approval for Liberty Crossing and the PUD permit and development agreement. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to adopt Resolution 15-105, for Approval of Plat - Liberty Crossing PUD No. 123 upon a vote being taken the following voted in favor of: Harris, Snope, Fonnest and Schmidgall; and the following voted against: Clausen, and the motion carried. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to authorize the Mayor and City Manager to sign the PUD Permit and Development Agreement for Liberty Crossing PUD No. 123 upon a vote being taken the following voted in favor of: Harris, Snope, Fonnest and Schmidgall; and the following voted against: Clausen, and the motion carried. 6D. METRO Blue Line Extension Update Planning Manager Zimmerman presented the staff report and answered questions from Council. Unofficial City Council Minutes -5- December 15, 2015 6D. METRO Blue Line Extension Update - continued MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to receive and file the METRO Blue Line Extension Update and the motion carried. 6E. Announcements of Meetings Some Council Members may attend a holiday party at the home of Council Member Clausen on December 22, 2015, starting at 5 pm. The City offices are closed on Thursday, December 24 and Friday, December 25, 2015, in observance of the Holidays. Some Council Members may attend the New Year's Eve Snowshoe and S'mores on December 31, 2015, from 6 to 7:30 pm at Sochacki Park. Some Council Members may attend the New Year's Eve Family Event on December 31, 2015, from 7 to 10 pm at Scheid Park. The City offices are closed on Friday, January 1, 2016, in observance of New Year's Day. The next City Council Meeting will be held on January 5, 2016, at 6:30 pm. 6F. Mayor and Council Communication City Manager Cruikshank announced Police Chief Carlson will retire at the end of the year. He stated there is a process in place to consider appointing a new Chief. Council thanked Police Chief Carlson for her service to the City of Golden Valley. Council Member Snope stated Hennepin County will hold a METRO Blue Line open house and public hearing to consider municipal consent on January 19, 2016. He said Council may choose to consider moving the January 19, 2016, Council Meeting to January 20, 2016, so that Council may attend the meeting. Council Member Snope said the Council was informed that Market in the Valley will discontinue for 2016. Council Member Schmidgall stated he enjoyed attending the Senior Holiday Tea. Council wished the residents of Golden Valley Happy Holidays. 7. ADJOURMENT MOTION made by Council Member Schmidgall, seconded by Council Member Clausen and the motion carried to adjourn the meeting at 7:45 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city of 7 � ni , MEMORANDUM �.r Valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. B. Set Time and Place of Agenda Closing Prepared By Kris Luedke, City Clerk Summary At the first meeting of every year, the Council sets the time and place for receipt of any public information for the City Council agenda packet. Recommended Action Motion to set the closing time and place for receipt of public information for inclusion in the Council agenda packet as 4:30 pm on the Wednesday preceding the Council meeting in the City Manager's Office. cit, C .w MEMORANDUM Administrative Services Department artment r 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. C. Designation of 2016 Official Newspaper Prepared By Kris Luedke, City Clerk Summary In accordance with Minnesota Statutes, the Council must designate a newspaper of general circulation in the City as the official newspaper in which all ordinances, hearing notices, advertisement for bids, etc. are required to be published. Recommended Action Motion to designate the New Hope/Golden Valley SunPost as the 2016 official newspaper. City c d40w. golden MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. D. Designation of Depository for City Funds Prepared By Sue Virnig, Finance Director Summary State Law requires cities to have depositories for city funds approved annually. The attached resolution states the depository, accounts, and signature requirements for each account. Attachments • Resolution Designating Depository for City Funds (2 pages) Recommended Action Motion to adopt Resolution Designating Depository for City Funds. Resolution 16-01 January 5, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORY FOR CITY FUNDS WHEREAS, Minnesota Statutes set procedures and require the City Council to designate depositories for City funds; and WHEREAS, these statutes allow the City Council to authorize the Accounting Coordinator or Finance Director/Treasurer to annually designate a bank as the official depository for the City funds and manage the collateral pledged to such funds; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., is now the official depository; and WHEREAS, Wells Fargo Bank Minnesota, N.A., wires transfer funds to below institutions for investments purchased by the City: BNC National Bank Central Bank Piper Jaffray Companies RBC-Dain Rauscher Stifel Nicolaus & Co Inc US Bank Venture Bank Wells Fargo 4M Fund BE IT FURTHER RESOLVED that the following signatories or alternates are authorized to be signatories on checks drawn on funds deposited: 1. General Checking: Mayor or Mayor Pro Tem and Treasurer or Accounting Coordinator; Each check requires two (2) signatures. 2. Internal Deposit Funds: (Motor Vehicle Registration Fund Checking, DNR Transaction account) Transfers may be made by the City Treasurer and Accounting Coordinator to the State of Minnesota, DNR and City of Golden Valley General Checking; Deputy Registrar may make transfers between accounts (Motor Vehicle Registration Fund and DNR Account) and to the State of Minnesota for deposits. 3. Imprest Fund Checking: (Park and Recreation, City Activity Account, Brookview Golf Course and Brookview Golf Activity): Signatories shall be as designated by the City Manager who shall notify the bank at the time of authorization or change or authorization and each check shall require one (1) signature. Resolution 16-01 -2- January 5, 2016 4. ACH Transfers: (City of Golden Valley General Account): Will be authorized for the Accountant, Accounting Coordinator or Finance Director/Treasurer for payroll transfers created by the Payroll System. Will be authorized for the Utility Billing/Accounts Payable Technician, Accounting Coordinator or Finance Director/Treasurer for such accounts set up on ACH account payment types created by the Utility Billing System. Will be authorized for the Accounting Coordinator and Finance Director/Treasurer will be authorized to make transfers to the Investment firms or electronic payments authorized. BE IT FURTHER RESOLVED that the following shall be authorized to make investments of city funds and shall be authorized to deposit the principal of said investments in the above named depositories as necessary and beneficial to the City: City Manager, Finance Director/Treasurer and Accounting Coordinator. The City Clerk is authorized and directed to furnish each of the depositories with certified copies of this resolution along with such signature documentation as is required by the depository and the authorizations set forth in all above. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. c_i tv go , MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. E. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. city of g0 Wen MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. E. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. t, itvof gt)lci RA valley Police Department 763-593-8079/763-593-8098(fax) e,sC tea hm( ` UriPma3 ._ - Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. F. 1. Therapeutic Massage Facility License - Core Healing Arts LLC Prepared By Stacy Carlson, Chief of Police Danny Pacholke, Detective Summary Core Healing Arts LLC, located at 1405 North Lilac Drive has applied for a massage facility license renewal. Documents submitted by the applicant indicate that Core Healing Arts LLC is owned by John Carlson of New Hope, Minnesota. A background investigation of Mr. Carlson including record checks been completed. The applicant meets City Code requirements for the issuance of a massage facility license. Recommended Action Motion to approve the issuance of a Therapeutic Massage Facility License renewal for Core Healing Arts LLC located at 1405 North Lilac Drive, Suite 113D. City of ., MEMORANDUM valley CityAdministration Council 763-593-3991 /763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. F. 2. Gambling License Exemption and Waiver of Notice Requirement - St. Bartholomew Church Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for St. Bartholomew Church. MINNESOTA LAWFUL GAMBLING 5/15 LG220 Application for Exempt Permit Page 1 oft An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar application fee is$100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization , Previous Gambling Name: 5."7"-3'4''t`7(�./(c)M e LC, 1 �u �` t'-/1 Permit Number: L 7 � Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: q�'" 7 ' / 4 7 Mailing /" Address: G> LU r-t-`-� z:F Z`A "V( U,( City: '�� '2-��T- k State:/) �) G- Zip: > 1/ County: /left Name of Chief Executive Officer(CEO): ' • 4//Al/ .�� c �1 Daytime Phone f 7 / • Email: L 5`C J\�`[ L-'t 1- S 7--d.,1- /'7 NONPROFIT STATUS Type of Nonprofit Organization (check one): nFraternal �/ Religious n Veterans : n Other Nonprofit Organization Attach a copy of one of the following showing proofof nonprofit status: (DO NOT attach a sales tax_exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. F7IRS-Affiliate of national,statewide, or international parent nonprofit organization (charter) • If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): ?d.:/We'/1 G .� /�� 4:24%/.-4,7 �ll Address(do not use P.O. box): '7 E' l 6%/!� Z�7 `/�/� y l��(J.City or 7 Township: �l/GC �/� /A-My Zip: 5r✓ `� 1 !County: 747 A' /J/ . Date(s) of activity (for raf(les, / 3 6 2 indicate the date of the drawing): Check each type of gambling activity that your organization will conduct: nBingo* Paddlewheels* Pull-Tabs* nTipboards* nRaffle (total value of raffle prizes awarded for the calendar year: $ ! 5 ) * Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. LG220 Application for Exempt Permit 2 s�1 PP P Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application its denied. J The application is denied. Print City Name: 9O(den V�B I teti Print County Name: Sign re o) lCity Per nn-1• Signature of County Personnel: litI Title: 'ELLA 4.1A a�� Date: f`� ` I Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) submitting application to the Print Township Name: Gambling Control Board. Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the e event date. Chief Executive Officer's Signature: fi iii/WWPP e Vat J I(1`I Date: 1)-11-1.5� ^(Siggnature must be CEO's signature;designee may not sign) Print Name: rr. Nischde, i-iS Y/cif? SI(Gfd REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years(Minn. Statutes, section 349.166,subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board Issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit,all information provided will become order; other individuals and agencies specifically refuse to supply the information; however,if public. If the Board does not Issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the Information; Individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence,may refuse to Issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the Information; Minnesota's Depart- This form will be made available in alternative format(i.e. large print, braille) upon request. An Equal Opportunity Employer Regular Meeting of the Golden Valley Planning Commission November 23, 2015 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, November 23, 2015. Chair Segelbaum called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Blum, Cera, Johnson, Kluchka, Segelbaum, and Waldhauser. Also present was Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. 1. Approval of Minutes October 26, 2015, Regular Planning Commission Meeting Waldhauser referred to the last sentence in the first paragraph on page 10 and questioned if the word "and" should be changed to the word "or." The Commissioners agreed that the word should be changed to "or." MOVED by Waldhauser, seconded by Cera and motion carried unanimously to approve the October 26, 205, minutes with the above noted correction. 2. Informal Public Hearing — Conditional Use Permit— 5401-5403 Minnaqua Drive — Rakhma, Inc. — CU-141 Applicant: Rakhma, Inc. Addresses: 5401-5403 Minnaqua Drive Purpose: To allow for a Residential Facility providing care for up to 12 people in the R-1 Single Family Residential Zoning District. Goellner referred to a location map and stated that the applicant is proposing a Residential Facility providing care for up to 12 people in the R-1 Single Family Zoning District. She explained that a Residential Facility serving six or fewer people would be a permitted use, however, facilities serving from seven to 25 people require a Conditional Use Permit. Goellner discussed the typical number of visitors and deliveries expected and stated that the facility will have two to three staff on site at all times. She stated that the applicant is not proposing to change the footprint of the existing house or driveway, but they may add a deck, ramp and patio in the future. She referred to the parking spaces available on the property and noted that three garage spaces will be assigned to the staff and there are up to six additional parking spaces located on the driveway. She added that the applicant has agreed to put a policy in place to help with the coordination of parking and reduce the amount of on-street parking. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 2 Goeliner stated that staff is recommending approval of the proposed Conditional Use Permit subject to the conditions listed in the staff report. Cera referred to the proposed future deck, ramp, and patio and asked if they would require variances. Goellner said no variances would be necessary. Blum referred to the plan showing the parking spaces and questioned if one of the driveway parking spaces blocks one of the garage spaces. Goeliner said yes, and reiterated that there will need to be some coordination of the available spaces. She added that there is also on-street parking available. Baker asked for a summary of the neighborhood meeting. Goellner said that the applicant stated that the neighborhood meeting went well and discussion included traffic and parking. Waldhauser asked about the egress from the lower lever. Goellner said all of the bedrooms will have to have a separate egress. Johnson referred to the common area shown on the plans and asked about the definition of a duplex. Goellner explained that a duplex is two separate units. She stated that if the existing house is converted to one unit, it can never be used as a duplex again in the future. Segelbaum asked if a doorway could be installed between the units. Goellner said she would clarify that with the Building Official. Susan Eckstrom, Executive Director, Rakhma, said they are very passionate about what they do. She said they have been caring for people in single family homes for 30 years and have three other locations. Baker asked Eckstrom to talk about the other locations. Eckstrom stated that they have a home in Minnetonka with 15 residents, a home in southwest Minneapolis with 10 residents, and home in St. Paul with 10 residents. Cera asked Eckstrom about the parking. Eckstrom stated that the parking diagram shown would be unusual. She said there will always be two to three staff on site, but they often take public transit. She added that during shift times there may be at most six people on site. Waldhauser asked if the public transportation option would work in this location. Eckstrom stated that there is public transportation on Duluth Street, approximately a half a mile away. Kluchka asked about the typical turnover of the residents. Eckstrom said generally the length of time is five years. Segelbaum asked what dictates the number of people they can serve. Eckstrom said their State license requires a ratio of 1 staff to 5 residents and generally they can serve 10 people in the residential model. Segelbaum asked if square footage is considered. Eckstrom said the license considers the number of bedrooms and that the bedrooms in this location are quite large and some can accommodate two residents in each. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 3 Segelbaum asked Eckstrom if she has any concerns about the conditions listed in the staff report. Eckstrom said she has no concerns about any of the conditions. She added that they strive to be really good neighbors and that they have parking policies at all of their locations. Baker asked Eckstrom about issues regarding a single family home versus a duplex. Eckstrom said a duplex is a little less convenient for their staff. Baker asked if they are thinking about adding a door between the two units. Eckstrom said they would like a pass through. Kluchka asked Eckstrom if they considered any other properties in Golden Valley. Eckstrom said no, but they would consider additional properties in Golden Valley in the future. Segelbaum opened the public hearing. Lotti Matkovits, 2400 Unity Avenue North, said she is a retired social worker who worked primarily with seniors in independent housing. She said she is in favor of the proposal and she is impressed with their home-like atmosphere. She said when she needed to find Alzheimer's care for people there were usually no openings in Rakhma because they are known for taking public assistance and for their great care. Brenda Clarno, 6840 Winsdale Street, said she is on staff at Rakhma's Minnetonka site. She said she has heard the State demographers talk about future needs for Alzheimer's patient care. She said she thinks this community is fortunate to have facilities that do this type of work. Seeing and hearing no one else wishing to comment. Segelbaum closed the public hearing. Cera said this is a great service to have in the community and he supports the proposal. Waldhauser agreed that there is a need for this type of facility and added that the Rakhma properties are well maintained and will be an asset to the neighborhood. Commissioners Baker and Blum agreed. Kluchka referred to the idea of having a doorway between the two units and said his recollection from past proposals is that adding a doorway turns the structure into a single family unit, and would no longer be able to be a duplex. MOVED by Cera, seconded by Baker and motion carried unanimously to recommend approval of a Conditional Use Permit at 5401-5403 Minnaqua Drive to allow for a Residential Facility providing care for up to 12 people in the R-1 Single Family Residential zoning district subject to the following findings and conditions: Findings: 1. Demonstrated Need for the Proposed Use: The applicant has indicated that the market in Golden Valley would be supportive of the type of housing being proposed for this location. 2. Consistency with the Comprehensive Plan: The proposed residential facility use is consistent with the General Land Use Plan Map and the Comprehensive Plan. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 4 The Comprehensive Plan states that a variety of housing types and designs should be provided in order to allow for greater housing choices for Golden Valley residents. 3. Effect on Property Values: There is no evidence to support an argument that property values would be either positively or negatively affected by the presence of a residential facility in this location. Assessing staff anticipates that there will be no effect as long as the property is well maintained. 4. Effect on Traffic: The number of trips associated with the proposed use will not generate any negative traffic impacts to the surrounding areas. However, deliveries to the property should be made off-street whenever possible to mitigate short-term congestion. 5. Effect of Increases in Population and Density: The proposal will increase the population at the location as compared to the previous use. This is not expected to have a negative impact. 6. Increase in Noise Levels: This use will generate slightly more noise than a typical single-family home due to regularly scheduled deliveries. However, deliveries will be limited to regular business hours. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests: The proposed use is not anticipated to attract pests. 9. Visual Impact: The exterior of the building will remain largely unchanged with the exception of a potential deck, ramp, and walkway on the south side of the building. This addition, if built, would have minimal visual impact and would be consistent with other properties in the area. 10. Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. The use is expected to make a positive impact on new residents of the facility. These residents are affected by Alzheimer's and other dementias and will receive 24-hour care. Conditions: 1. The plans prepared by Rehder & Associates, Inc and Carl J. Gramentz, received on October 22, 2015, shall become a part of this approval. 2. The facility may serve up to 12 persons and must maintain appropriate licensure from the State of Minnesota. 3. The applicant shall establish a Visitor and Employee Parking Policy that promotes the organized use of the driveway and attached garages to the largest extent possible in order to mitigate congestion on nearby streets. 4. Scheduled deliveries to the property must occur after 8 am on weekdays and weekends. The applicant shall encourage all delivery vehicles to park in the driveway of the property. 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 5 3. Informal Public Hearing — Conditional Use Permit— 8836 7th Avenue — Calvin Christian School — CU-142 Applicant: Calvin Christian School Addresses: 8836 7th Avenue North Purpose: To allow accessory retail sales in the Light Industrial zoning district. Zimmerman explained the applicant's request for a Conditional Use Permit to allow retail sales in a portion their existing warehouse space at 8836 7th Avenue North. Currently, the applicant has a temporary sales permit which allows sales for up to 15 days per year. He added that the applicant currently operates the New to You Thriftique in the Golden Valley Shopping Center and that they plan to close that store and have sales at the 7th Avenue location three days a week, Wednesday through Friday. Zimmerman stated that the Light Industrial Zoning District allows up to 10% of a building's footprint to be used for accessory retail sales. In this case, the warehouse and office space is 1,910 square feet and the proposed retail space will be 1,762 square feet, or approximately 3% of the building's total footprint. There are no other approved retail uses in this building. Zimmerman referred to the parking plan submitted and stated that the applicant has been assigned seven parking spaces in front of their location. He stated that the applicant's current sales draw approximately 25 customers per day, and there are typically three to six customers at a time. He added that there is no on-street parking allowed on 7th Avenue or on Decatur Avenue North and that the applicant has stated that employees could park behind the building on sale days if needed. Zimmerman stated that staff is recommending approval of the proposed Conditional Use Permit subject to the conditions listed in the staff report. Cera asked if the applicant could lease parking spaces from other tenants if needed. Zimmerman said that might be possible. Waldhauser asked why the City cares if the applicant has sales more than three days per week. Zimmerman stated that is what the applicant is proposing. He added that it might also help with managing the parking if it becomes an issue. Baker asked who owns the building. Zimmerman said he didn't know, but that the applicant is leasing space in the building. Baker said he thinks it would be up to the owner to decide if parking for the proposed use affects other tenants. Zimmerman agreed. Johnson asked what the parking requirements are for this use. Zimmerman said the Zoning Code would not require more than the seven spaces they are providing. Christine Weiss, representing the applicant, stated that their lease is up on their space in the Golden Valley Shopping Center so they've decided to scale back their operation Minutes of the Golden Valley Planning Commission November 23, 2015 Page 6 because they don't need that large of a retail space. She added that they operate mostly with volunteers so having sales three days a week is more manageable. Segelbaum asked Weiss if their current store at the shopping center is open more than the three days a week proposed in the new space. Weiss said their existing store is open Tuesday through Saturday from 10 to 6. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Waldhauser stated that this proposal makes sense, she doesn't have concerns about the proposed use in this location, and she is glad they are staying in Golden Valley. MOVED by Waldhauser and seconded by Cera to recommend approval of a Conditional Use Permit at 8836 7th Avenue North to allow for accessory retail sales in the Light Industrial zoning district. Cera questioned if condition #3 regarding limiting the sales to three days a week needs to be included. Waldhauser said she doesn't think it needs to be included. Zimmerman stated that his only concern is if parking becomes an issue. He added that if the Commission wants to remove condition #3, staff would be ok with that. Segelbaum stated that if sales were over a period of five days instead of three it might help distribute customers over a longer period of time and make parking less of an issue. Johnson said he thinks if the applicant is asking to have sales three days a week the City should give them what they've asked for, and it is not their place to second guess the applicant. Baker said the applicant didn't actually ask to have sales three days a week, they just mentioned in their narrative that they would like to have sales three days a week. MOVED by Cera to amend the motion to remove condition #3 regarding limiting the sales to three days a week. Waldhauser accepted the amendment subject to the following findings and conditions. Findings: 1. Demonstrated Need for the Proposed Use: The City requires that an applicant identify a market for the proposed good or service necessitating a CUP. Calvin Christian School will be relocating their existing retail use, the New to You Thriftique, from the Golden Valley Shopping Mall and is able to accurately predict the expected amount of retail demand based on their current customer base. 2. Consistency with the Comprehensive Plan: A warehouse use with a retail component is consistent with the Light Industrial designation of this property on the General Land Use Plan Map. 3. Effect on Property Values: Staff anticipates the new use would have no impact on the surrounding property values. 4. Effect on Traffic: The number of trips associated with the proposed use is minimal and staff does not expect any negative traffic impacts to the surrounding areas. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 7 5. Effect of Increases in Population and Density: The proposed use may generate a minor increase in the number of employees at the location three days a week. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests: The proposed use is not anticipated to attract pests. 9. Visual Impact: Because the proposed use would involve only interior modifications, staff does not anticipate a change in the visual quality of the property. 10. Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. The location is a multi-tenant light industrial property with adequate parking to serve the individual uses. Conditions: 1. The plans by submitted by the applicant on November 9, 2015, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Fire Chief John Crelly, dated November 16, 2015, shall become part of this approval. 3. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing seven parking spaces in the front parking lot and to reserve them for customer use. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 4. Site Plan Review— Borton Volvo — 905 Hampshire Avenue South Zimmerman stated that construction projects in the 1-394 Zoning District require site plan review by the Planning Commission. He explained Volvo's proposal to upgrade and standardize their look and discussed the development standards required including: building placement, building design, transparency, building entrances, building materials, building colors, parking location, parking screening, pedestrian circulation, and public art. He noted that there are some items in this proposal that do not completely comply with the Code requirements, however, there is language in the Code that states "the City may permit alternative approaches that, in its determination, meet the intent of the development standards equally well or when specific physical conditions of the site or building would make compliance infeasible or inappropriate." Segelbaum asked if the parts of the building labeled "A" in the presentation are being removed. Zimmerman stated that approximately half of the existing building will be torn down and replaced. Zimmerman stated that staff believes the building materials proposed are high quality, but that the following items do not completely comply with the Zoning Code requirements: Minutes of the Golden Valley Planning Commission November 23, 2015 Page 8 1. Windows occupy roughly 50% of the ground floor façade rather than the 60% threshold required. The upper façade of the showroom does not contain windows or balconies. 2. The entrance to the building is located adjacent to the side parking lot rather than at the building front. 3. No limestone is included in the proposed street façade materials. Staff believes this standard is not compatible with the design required by the Volvo corporate office. 4. While some landscaping is proposed, full parking lot screening is not included in the proposal. Staff believes full parking lot screening is not compatible with the function of an auto dealership. 5. A public sidewalk is not proposed along the street frontage. Staff believes a sidewalk should not be required as it is not included in the City's Sidewalk Plan. Kluchka asked about the location of the existing pedestrian bridge in relation to the subject property and discussed the existing sidewalks in the area. He questioned if there are enough or if more are needed. Zimmerman explained that the City has a Sidewalk Committee and they review the sidewalk plan in order to fill in gaps where sidewalks are needed. Patrick Sutter, General Manager, Borton Volvo, stated that this store opened in 1999. He explained that Volvo refers to the design as the Volvo Retail Experience (VRE) and the new design is very Scandinavian with an open floor plan/living room concept. He said the existing facility is dated and they are not proposing to create a mega store, they are looking to add a comfortable amount of square footage and to create a more accommodating drive area. Cera asked Sutter if they own the building to the north and if so, are there any plans to change the façade of that building as well. Sutter said they do own the building to the north and they did some exterior remodeling to it when they purchased it in 2007, but they are not planning to make any changes to it at this time. Waldhauser noted that the building is two stories in height, but is really one story in the interior. Sutter agreed and said the height will help screen the mechanicals on the roof. Steven Fichtel, Architect for the project, stated that the architectural design was done by Volvo architects and he is primarily helping with construction documents and project administration. He stated that they are planning a small, second level office area across a portion of the eastern part of the showroom. Kluchka asked if that space is shown in the elevations. Fichtel said yes, and noted that there will be a couple of windows facing north. He added that the north façade of the building will be half glass and half Alucobond panels. Kluchka asked if electric charging stations, or wind or solar power will be included. Sutter said yes, there will be three charging stations and they are contemplating adding a solar canopy in the future, as well as using LED lighting. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 9 Kluchka asked for a description of the glass and the visible light transmission values. Fichtel explained that there will be etching on the inside of the glass units which will help control glare but they will be translucent to let daylight into the building. He noted that the blue sections shown on the plans will be blue glass and will provide a glow at night. Kluchka asked if the glass is opaque or transparent. Sutter said it is opaque. Fichtel added that shadows can be seen through the etched glass. Kluchka asked about the landscape plans. Fichtel said there is a very specific palette of materials they will be using including: broom and pebbled concrete finishes, river rock outside of the windows with low growing junipers in front, and tall grasses and birch trees in the vehicle display area on the south. Waldhauser said the landscape plan is very stark and asked if it would be outside of their design standards to soften the façade of the building to make it more people friendly. Sutter stated that they will be using natural wood in the entryway and around the window areas to make it inviting and warm. Kluchka asked if there will be shrubs with pylons buried within them, placed around the property lines to help address security issues similar to what the MINI dealership did on their property. Sutter said they haven't had to gate their parking lot and they like to keep the lot well lit. He added that they are planning on keeping the existing flower beds and tall grasses that are there now. Kluchka asked if the roof parapet will screen all of the HVAC equipment and if people driving by will be able to see it. Fichte) said the new building is quite a bit taller and sits fairly close to the street. He added that the mechanical units will be in the center, toward the back of the roof. Kluchka said he is concerned about the building not having a complete parapet and it looking like there is a fake façade. Fichtel said the building will have a full parapet. Segelbaum asked the applicant to address the five items that do not completely comply with the Zoning Code requirements. The first one being the ground floor windows occupying 50%, rather than 60% of the ground floor facade. Fichtel said that the schematic design was done by Volvo designers and they say how the building can comply best with the design concept. Sutter added that the ground floor is all glass, it is just not all completely see-through glass. Segelbaum said the second item that does not completely comply with the Zoning Code requirements is that the entrance to the building is located adjacent to the side parking lot rather than the building front. He asked if there are any doors on the Hampshire side of the property. Fichtel stated that the primary entry faces south as does the existing entrance and the customer parking. He noted that they have added another entrance on the north side of the building and there are two display windows on the west. He also explained that the Building Code would require air lock vestibules at all entries and they need to be able to get the vehicles onto the showroom floor. Waldhauser stated that the vision for the 1-394 corridor was to be pedestrian friendly with sidewalks, but that doesn't make sense in this case. Also, there is no need for a door on the Hampshire side of the property. Sutter added that what they are proposing is more pedestrian friendly. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 10 Segelbaum said the third item that does not comply with the Zoning Code requirements is the fact that no limestone is included in the proposed street façade materials. He noted that limestone is not compatible with the design required by the Volvo. Segelbaum referred to the fourth requirement regarding landscaping and said he thinks there has been some precedence regarding landscaping at dealerships. Segelbaum referred to the last item regarding sidewalks and asked the applicant if he would consider adding a sidewalk along the street frontage. Sutter stated that he hasn't commented on sidewalks in the past, but he doesn't see a lot of pedestrian traffic in the area. Segelbaum said there is a path through the wooded area on the Laurel Avenue Greenbelt, but it would be good to have more sidewalks in this area. Waldhauser asked if the roof could accommodate a green roof design. Fichtel said he thinks it's conceivable if it is designed that way by engineers. Waldhauser said it would be nice since there is no tree cover, shade, or infiltration. Blum questioned who would have access to the charging stations. Sutter said they could be accessed by anybody wanting to use them. Johnson asked about the site lighting. Zimmerman said a lighting plan will be reviewed during the building permit process. Kluchka said he would like to discuss alternatives for the five items not meeting the requirements of the Zoning Code. The Commissioners agreed that the amount of windows proposed is fine because high quality glass and materials are being used. The Commissioners also agreed that it is ok that the entrance to the building is located adjacent to the side parking lot rather that at the front of the building and that limestone is not being used. Segelbaum asked why this proposal is not a PUD. Zimmerman explained that it is an existing building on an existing lot. The applicant has a Conditional Use Permit and the property meets all of the setback, height, and size requirements and doesn't require any variances. The only requirement is this site plan review process. Kluchka said he would like to list findings of what alternative standards the Planning Commission is going to allow because this property is part of the Mixed Use Zoning District and it doesn't require review by the City Council. Baker said he is confused by the word "alternative" and would like to use a different word. Kluchka stated that the Code uses the language "alternate approach" and the Planning Commission is being asked to justify the proposed design using an alternative standard. Blum said he doesn't know if the Planning Commission is departing from the standards, they are meeting the standard that allows for flexibility. Segelbaum summarized the five items not meeting the requirements of the Zoning Code and reiterated that they've discussed the amount of windows, the use of Minutes of the Golden Valley Planning Commission November 23, 2015 Page 11 limestone, the entrance located on the side rather than in the front, the landscaping, and the lack of a public sidewalk along the street frontage. Johnson stated that Volvo has spent a lot of time and effort to figure out this proposal and that they are using the best standards. He said the City may be making some exceptions, but it is getting a showplace based on a lot of analysis and study. Cera said that is good in this case, but varying from the requirements can be trouble like in the Menard's proposal. Kluchka agreed and said franchise architecture can be fantastic but it can also be Walmart, Menard's and McDonald's, so he'd be more comfortable saying that he approves of Volvo's proposed design because of its high quality materials and design. Segelbaum asked the Commissioners how they felt about the proposed landscaping. Waldhauser said she thinks the applicant's rationale about not wanting to screen their display windows is good. She added that the applicant is planning on keeping some of the existing landscaping which is also good, but she would like to add a condition that three dimensional landscaping be added to soften the look. Kluchka agreed that the proposed landscaping is adequate for a car dealership and he thinks the goal is to get additional landscaping where it doesn't obscure views of inventory. Segelbaum suggested additional landscaping on the west and north sides. Segelbaum asked the Commissioners how they felt about the requirement regarding sidewalks. Kluchka said he feels additional sidewalks are not necessary because it is not part of the existing sidewalk plan. Blum added that there are defined areas already in place and the property is bounded by walkable paths. The Commissioners discussed the various sidewalks and crosswalks in the area. Baker said he is concerned about the lighting and the "glowing box." He asked if there are ordinances that might address the impact to night flying birds and other wildlife, or if that is beyond the scope of this project. Zimmerman stated that the Code considers more general types of impacts. MOVED by Kluchka, seconded by Cera and motion carried unanimously to approve the proposed site plan for Borton Volvo at 905 Hampshire Avenue South with the following considerations for alternative approaches for the five items that do not comply with the Zoning Code requirements: 1. Windows — The alternative approach includes additional windows on the second floor as well as the translucence of the façade of the main building. 2. Building Entrance — The south side of building is the front as a precedent and the front of the building is difficult to define according to the sidewalk. 3. Building materials — The alternative approach includes high quality glass façade, use of national high quality design standards, and consistent materials being used on the "glass box" all the way around, including on the east elevation. 4. Parking screening/landscaping — Landscaping is not necessarily appropriate for a car dealer's sales needs and incorporates some additional safety qualities, however, the Commission is requiring additional three-dimensional plantings. Minutes of the Golden Valley Planning Commission November 23, 2015 Page 12 5. Public sidewalk —A public sidewalk is not necessary because there is no sidewalk included in the City's Sidewalk Plan. --Short Recess-- 5. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Baker gave an update on the METRO Blue Line (Bottineau) LRT. He stated that the City Council submitted comments to the Corridor Management Committee (CMC) and the Committee supported both proposed stations. He noted that there are still concerns about parking and Sochacki Park being repaired when the project is complete. Zimmerman stated that Municipal Consent will be in February. He explained that the project is at 15% level of design now, it will be at 30% in August, 60% in the spring, and 100% at the end of 2017 with construction in 2018. 6. Other Business • Council Liaison Report No report was given. • Comprehensive Plan Process Overview Zimmerman referred to the staff report included in the agenda packet that provided several links to other cities' Comprehensive Plans in order for the Planning Commissioners to start reviewing and comparing Golden Valley's Plan. In his staff report he also asked the Commissioners to review the goals listed in each chapter of the City's current Comprehensive Plan, to think about which chapters might need significant changes or updates, and if Golden Valley should complete the optional elements (Economic Competitiveness and Resilience) as suggested by the Metropolitan Council. He discussed the timing of the Comprehensive Plan update process and explained that the City Council will be discussing the scope of the Plan in February or March. Segelbaum asked when the last Comprehensive Plan update was done. Zimmerman said the last update was approved in 2009. Waldhauser stated that she likes the plans that have an overall theme and tie the sections together similar to St. Louis Park's and Roseville's plans. Zimmerman noted that Roseville's plan has different goals for different Planning Districts in their city. Baker said having different goals for different parts of the City might be good as a result of the subdivision moratorium and the feelings of people in those areas. Segelbaum asked if there is training available. Zimmerman said staff has been discussing more regular Commissioner training with specific topics. He added that staff is also considering having a kick-off meeting with the Planning Commission, Minutes of the Golden Valley Planning Commission November 23, 2015 Page 13 Environmental Commission, and Open Space and Recreation Commission at the beginning of next year and he would send the Commissioners a link to the Metropolitan Council's on-line tools and examples. Baker suggested not cancelling future Planning Commission meetings when there are no agenda items so they can seriously start working on the Comprehensive Plan Update. He added that he thinks a Resilience chapter is very important and something he will advocate for and not dismiss. Blum said he would like the language in the Comprehensive Plan to be stronger around development near light rail transit stations so there aren't problems in the future when figuring out development near light rail stations. Baker agreed and added that light rail stations in different areas would have very different needs. Zimmerman suggesting having focus areas. Waldhauser said she thinks the City's current Comprehensive Plan is backward thinking and she would like it to be more diverse. Kluchka agreed that a lot of the language in the current Plan is historical and it might be valuable to update the Envision documents or move away from the Envision documents as a basis for the next update. Zimmerman agreed that the goals need to be reviewed to see how they need to be changed or interpreted. Blum said he would like to see some statistics on how the numbers will change in housing, etc., to help figure out the goals and how things have changed in the last five or 10 years. 7. Adjournment The meeting was adjourned at 9:48 pm. John Kluchka, Secretary Lisa Wittman, Administrative Assistant GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Regular Meeting Minutes September 28, 2015 1. Roll Call Present: Roger Bergman, John Cornelius, Kelly Kuebelbeck, Bob Mattison, Gillian Rosenquist, Anne Saffert, Dawn Speltz, Dan Steinberg, Rick Birno, Director of Parks and Recreation; Al Lundstrom, Park Maintenance Supervisor; Bert Tracy, Public Works Maintenance Manager; and Golden Valley resident Andy Bukowski. 2. Parks and Open Space Tour Tour bus exited Brookview Community Center at 5:30 pm and the tour began at Brookview Park. The goal of the tour was to see the current progress of park improvements schedule for the construction season of 2015, discuss projects for 2016, and view park areas and opportunities for the comprehensive planning process which will begin in 2016. Tour locations included: • Brookview Park • Lions Park • Golden Oaks Park • Tree Farm • South Wesley Park • Lakeview Park • Golden Ridge Nature Rea • Medley Park • Wildwood Park • Hampshire Park • Sandburg Athletic Complex • Yosemite Park • Paisley Park • Birchwood Park in St. Louis Park to tour a new park shelter building 3. Tour Conclusion The tour concluded at 7:45 pm at Brookview Community Center. Bob Mattison, Chair ATTEST: Sheila Van Sloun, Administrative Assistant MINUTES Human Rights Commission (HRC) City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Council Conference Room November 24, 2015 Commissioners present: Carla Johnson, Chair Jonathan Burris, Vice Chair Teresa Martin Susan Phelps Andrew Ramlet Commissioners absent: Adam Buttress Michael Pristash City Council Liaison: Andy Snope Guest: Nabil Pruscini Staff: Chantell Knauss, Assistant City Manager The meeting was convened at 6:39 pm by Chair Johnson. APPROVAL OF OCTOBER 24, 2015, REGULAR MEETING MINUTES Motion by Commissioner Martin, second by Commissioner Phelps to approve the October 27, 2015, minutes. Motion carried 5-0. COUNCIL UPDATES Knauss explained that Commissioner-appoint Nabil Pruscini, in attendance at the meeting, has been appointed as the new HRC Commissioner and his swearing in will be held at the December 1, 2015 City Council Meeting, when he will become a voting member of the Commission. OLD BUSINESS Martin Luther King Jr. Day Event (January 18, 2016) Knauss reported that she had purchased 20 tickets at a cost of $30 each ($600 total) on behalf of the HRC for the 26th Annual MLK Holiday Breakfast for the HRC to sponsor two tables at the event. Information on how to obtain the complimentary tickets is in the November/December City News and the HRC page of the City's website. Motion by Martin, second by Phelps to authorize reimbursement of$600 to Knauss for the purchase of 20 MLK Holiday Breakfast tickets at $30 each. Motion carried 6-0. Commissioner Martin reported she is a co-coordinator for the Sweet Potato Comfort Pie MLK Event. They received a Bush Foundation Grant for the event and part of the grant Human Rights Commission November 24,2015 Meeting Minutes Page 1 of 3 funds are being used to sponsor a one-hour luncheon on December 10, 2015 from Noon-1 pm at the Valley of Peace Church. Update on State Demographer's Office Presentation Knauss reported that a representative from the Minnesota State Demographer's Office will attend the HRC's February 23, 2016 regular meeting and present demographic information on Golden Valley compared to the Twin Cities Metropolitan Area and the State of Minnesota. Due to the remodeling of the City Hall's lower level through April 2016, the HRC's current meeting room, the Council Conference Room, will not be available for the next 4-6 months. The State Demographer's Office's presentation will require AV equipment and due to another meeting in the Council Chambers, that space is unavailable. It was the consensus of the HRC to hold the February 2016 meeting in the Manager's Conference Room, but with the limited available seating, to refrain from marketing and advertising the presentation. Patriot's Day of Service & Remembrance Event (September 8 or 12, 2016) Some ideas were to emphasize Hunger Action Month, possibly with an activity with PRISM, Feed My Starving Children, Global Village Connect, Quad Cities HRCs or a tie-in with back to school. Community Outreach Commissioners that staffed the three dates that HRC had a booth at the Farmers' Market during summer 2015 stated there were very few people that approached them. As a result, it was the consensus of the HRC to spend their time and efforts on other activities in the future. The Golden Valley Music and Arts Festival had more people approach the booth, which may have been a result of there being other non-profits and community groups all in one area. It was the consensus of the HRC to participate in the Music and Arts Festival in 2016. Commissioners requested a business card or something similar that they would be able to give to residents when they are at community outreach events if residents have questions regarding the HRC, they would have a contact. Knauss will work with Communications staff and bring something back to the next meeting. Word Cloud The HRC thanked Commissioner Ramlet for putting together the Human Rights word cloud and discussed developing it for use as a magnet that could be used as a draw at the Music and Arts Festival. Knauss will work with Communications staff to include the City of Golden Valley logo with the word cloud and bring back a mock-up and costs for Commissioners to discuss at a future meeting. NEW BUSINESS Neighborhood Meeting Commissioner Martin explained there had been a high number of burglaries in her neighborhood, so she hosted a neighborhood meeting and Sergeant Jeff Johnson of the Golden Valley Police Department attended the meeting. She stated Sergeant Johnson Human Rights Commission November 24,2015 Meeting Minutes Page 2 of 3 provided very good information to neighbors and explained what preventive actions they can take to dissuade burglars. December 22, 2015; January 26, 2016 and May 24, 2016 Meeting Dates It was the consensus of the HRC to hold the regularly scheduled meeting on December 22, 2015. The City Council is scheduling their Annual Goal Setting for Tuesday, January 26, 2016 with all Management Team members to be in attendance at the Goal Setting. Motion by Commissioner Burris, second by Commissioner Phelps to re-schedule the Tuesday, January 26, 2016 meeting to Thursday, January 28, 2016 at 6:30 pm. Motion carried 5-0. Knauss explained a personal scheduling conflict with the meeting on Tuesday, May 24, 2016. Motion by Commissioner Martin, second by Commissioner Ramlet to re-schedule the Tuesday, May 24, 2016 to Monday, May 23, 2016 at 6:30 pm. Motion carried 5-0. ADJOURN Motion by Commissioner Pristash, second by Commissioner Buttress to adjourn the meeting at 8:07 pm. Motion carried 6-0. Follow-up Items: • Knauss will work with Communications staff on a business card type item and bring it back to the next meeting for the HRC to be able to give to residents when they are at community outreach events if residents have questions regarding the HRC, they would have a contact. • Knauss will work with Communications staff to include the City of Golden Valley logo with the word cloud and bring back a mock-up and costs for Commissioners to discuss at a future meeting. Carla Johnson, Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: December 22, 2015 Human Rights Commission November 24,2015 Meeting Minutes Page 3 of 3 Teen Committee Regular Meeting Minutes Monday, April 27, 2015 1. Call to order Meeting was called to order at 6:05 pm by Jack Knudson 2. Attendance Present: Olivia Behn, Sam Buttress, Sarah Carlson, Stella Haberman, Owen Hoeft, Jack Knudson, Shivani Nookala, Hannah Segelbaum City Staff: Brian Erickson, Recreation Supervisor, Carrie Anderson, Recreation Supervisor Absent: Brittany Blazar, Melanie Blazar 3. Approval of Minutes Hoeft motioned and Carlson seconded the motion 4. City council meeting/ OSRC meeting Knudson brought forward the idea of the teen committee attending this meeting, possibly as part of the summer meetings. He also believes as a committee we should all attend and work with the city council more often. The committee agreed that as a group, not enough advertising has been done, and the OSRC could be a good outlet for this to happen. 5. Story Corps Mayor Harris would like the Teen Committee to create something on the City website, modeled after the NPR program. Through this program, people would be able to submit stories about things that are interesting/ relevant about themselves or others. The Patch is another way that this could be advertised. The committee brought forward ideas of a link being available online, to make this more accessible. Knudson liked the idea of people being able to submit stories of old architecture in Golden Valley, so others can learn stories behind them. 6. Summer Meetings Brian Erickson, Recreational Supervisor will be sending out application link for next year's committee. All members must re-apply. Haberman brought forward the idea of meeting once or twice during the summer in order to prepare for Golden Valley Days in the fall. As a group, a meeting in mid August was agreed on. The group still would like to have a keg of rootbeer and business cards at Golden Valley Days. 7. Intramural Leaders and Advertising Carrie Anderson, Recreational Supervisor discussed summer intramural. Teen Committee members would be able to pick up the key at Brookview Community center and unlock the shed on their assigned Thursday. The dates are June 4- August 27 from 6-7 pm. Segelbaum brought forward the idea of a shared google doc to assign out dates for the committee members to choose from. Anderson would like it to be in pairs. Teen Committee members should advertise to their friends. A flyer will be sent out for the committee to put in their schools. Carlson brought forward the idea of putting the flyers in local caribou/starbucks coffee shops. The Committee also discussed the bonfire and movie idea at Golden Valley Dys. The committee was in agreement about wanting more teen focus at Golden Valley Days, and is waiting for confirmation from the City Council. 8. Food Shelf/ Garden Club Proposal Shivani Nookala, Committee member started a community garden at her school. She would like to draw teens to the garden committee, or begin one if not already established. 9. Staff Updates: Reminder to apply for next year online! 10. Meeting adjourned at 6:37 pm. Attest: Jack Knudson, Chair Hannah Segelbaum, Secretary ybe+ Cry, Item 4A BCWMC. 12-17-15 Watershed " Commission Commiss}ae Bassett Creek Watershed Management Commission Minutes of Regular Meeting November 18,2015 Golden Valley City Hall,8:30 a.m. Commissioners and Staff Present: Crystal Commissioner Guy Mueller, Vice Chair Plymouth Commissioner Ginny Black Golden Valley Commissioner Stacy Hoschka,Treasurer Robbinsdale Alternate Commissioner Michael Scanlan Medicine Lake Commissioner Clint Carlson St. Louis Park Commissioner Jim de Lambert, Chair Minneapolis Alternate Commissioner Lisa Goddard Administrator Laura Jester Minnetonka Commissioner Jacob Millner, Secretary Attorney Troy Gilchrist,Kennedy&Graven New Hope Alternate Commissioner Pat Crough Engineer Karen Chandler, Barr Engineering Recorder Amy Herbert Technical Advisory Committee (TAC)Members/Other Attendees Present: Sandy Bainey, Friends of Northwood Lake Jane McDonald Black,Alternate Commissioner, City of Golden Valley John Elder, Commissioner,City of New Hope Jake Newhall, WSB &Associates Erick Francis,TAC, City of St. Louis Park Jeff Oliver,TAC, City of Golden Valley Jere Gwin-Lenth, Friends of Northwood Lake Liz Stout,TAC, City of Minneapolis David Tobelmann,Alternate Commissioner, City of Mary Gwin Lenth, Friends of Northwood Lake Plymouth Chris Long, TAC, City of New Hope Robert White, Friends of Northwood Lake Richard McCoy, TAC, City of Robbinsdale Pete Willenbring, WSB &Associates Derek Asche, TAC, City of Plymouth 1. CALL TO ORDER AND ROLL CALL On Wednesday, November 18, 2015,at 8:35 a.m. in the Council Conference room at Golden Valley City Hall, Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission (BCWMC)and asked for roll call to be taken [City of Robbinsdale absent from roll call]. 2. CITIZEN FORUM ON NON-AGENDA ITEMS No items raised. 1 BCWMC November 18, 2015, Meeting Minutes 3. AGENDA Commissioner Hoschka moved to approve the agenda as presented. Commissioner Millner seconded the motion. Upon a vote,the motion carried 8-0 [City of Robbinsdale absent from vote.] 4. CONSENT AGENDA Commissioner Mueller moved to approve the Consent Agenda as presented. Alternate Commissioner Goddard seconded the motion. Upon a vote,the motion carried 8-0 [City of Robbinsdale absent from vote]. [The following items were approved as part of the Consent Agenda: the October 15, 2015, Commission Meeting Minutes, the November 2015 financial report,the payment of invoices,Approval of MDNR Flood Reduction Grant Contract, Approval of Project at 239 Peninsula Road in Medicine Lake, Approval of Project at 1130 Angelo Drive in Golden Valley] The general and construction account balances reported in the Fiscal Year 2015 Financial Report prepared for the November 18, 2015, meeting are as follows: Checking Account Balance $576,772.50 TOTAL GENERAL FUND BALANCE $576,772.50 TOTAL CASH & INVESTMENTS ON-HAND $3,186,966.92 (11/10/15) CIP Projects Levied—Budget Remaining ($3,362,065.08) Closed Projects Remaining Balance $175,098.16 2012-2014 Anticipated Tax Levy Revenue $5,585.36 2015 Anticipated Tax Levy Revenue $495,084.26 Anticipated Closed Project Balance $325,571.46 5. BUSINESS A. Receive Final Report on CR2012 Main Stem Restoration Project Through Wirth Park Administrator Jester pointed out that the final report, prepared by the City of Minneapolis, is in the meeting packet. She reminded the Commission that at its September meeting Andrea Weber, representing the Minneapolis Park and Recreation Board, gave the Commission a presentation on the project. Administrator Jester said that this report will be posted to the project's page on the Commission's website. There were no questions regarding the report; a few Commissioners indicated their appreciation for the report's format and content. [Alternate Commissioner Scanlan, City of Robbinsdale, arrived]. 2 BCWMC November 18, 2015, Meeting Minutes B. Consider Approval of City of Minneapolis Reimbursement Request for CR2012 Main Stem Restoration Project Through Wirth Park Administrator Jester said that this is the final reimbursement request from the City of Minneapolis and will close out the project. She noted that there will not be funds going to the BCWMC's Closed Project Account from this project as all funds are expended. She explained that there are grant reporting tasks to complete for this project. Administrator Jester recommended approving the reimbursement. She fielded questions about whether there was a funding shortfall, and she clarified that the financial report shows a$369 shortfall, which is due to grant reporting tasks that took place by BCWMC staff after staff had communicated to the City of Minneapolis the project fund balance. She said that staff will have some grant reporting tasks to finish,but she recommends reimbursing the City of Minneapolis for the amount requested. She explained that the requested funds will come from the BCWMC's CIP budget for this project and from the Commission's Channel Maintenance Funds as directed by the Commission in January 2014. Administrator Jester stated that the funds for the grant reporting tasks will come from the Commission's Closed Account Fund. Commissioner Black commented that cost overruns should come from the Commission's Closed Project Account, but she isn't comfortable with using Channel Maintenance Funds for project overruns. Administrator Jester said that the Commission approved using Channel Maintenance Funds to augment the CIP funding for the project,and she added that the Commission will be talking about the Channel Maintenance Fund program and its policies later in today's meeting. Commissioner Mueller asked how much additional funding the City of Minneapolis put into the project toward the cost overruns. Ms. Stout said that the City does not yet have those final numbers but is working with the MPRB to allocate what part of the cost overruns is the City's responsibility and what part is the MPRB's. She said that she can get those figures to the BCWMC once they are finalized. Alternate Commissioner moved to approve reimbursement. Commissioner Hoschka seconded the motion. Upon a vote,the motion carried 9-0. C. Consider Approval of 90% Plans for Northwood Lake Water Quality Improvement Project NL-1 Mr. Long reminded the Commission that the 50%design plans were presented to the Commission at its September meeting and that the city worked to address the Commission's comments on the 50%plans. Mr. Long noted that rain garden designs were slightly adjusted and the overall design was modified, but nothing major changed. Mr. Long stated that at this time the project will not include the UV treatment. He said that the City will put up signs that the water is non-potable and the irrigating will occur in the early morning hours. Mr. Long added that if in the future the MPCA requires the UV treatment, it will be installed at that time, which would incur additional project costs. Engineer Chandler went through the Engineer's comments on the 90%design plans. She pointed out that the feasibility study estimated the project would remove 22 pounds of phosphorous but the latest design estimates that slightly more than 30 pounds of phosphorous will be removed annually. Engineer Chandler stated that the Commission Engineer recommends conditional approval of the 90%design based on the Engineer's comments and recommends the Commission authorize administrative approval of the modified plans. Commissioner Mueller asked specific questions about the design of the rain gardens, and Mr. Long responded, explaining the reasoning behind the designed soil depth and drain tile. Engineer Chandler and Mr. Long provided more details about the underground storage design. Mr. Gwin-Lenth of the Friends of Northwood Lake commented on the City's citizens committee that is dealing with the playground aspect of the Northwood Lake Park. He also stated that he was pleased at reading 3 BCWMC November 18, 2015, Meeting Minutes in the Engineer's memo the number of items that were addressed in the 90%plans in response to the review comments of the 50%design plan. Mr. Gwin-Lenth added that he is happy to see the increase in the project's estimated phosphorous removal. Alternate Commissioner Tobelmann asked about the reason for the increase in the estimated phosphorous removal. Ms. Chandler responded that the design now includes more dead storage in the pond than previously estimated. Commissioner Black asked if the City has seen the Commission Engineer's comments and conditions and whether the City is okay with them. Mr. Long responded yes and shared that the New Hope City Council plans to look at the plan and specs and authorize for bidding at the Council's December 14th meeting. Commissioner Elder responded yes,the City is fine with these conditions and comments. Commissioner Black moved to approve the 90%design plans with the Engineer's recommendations. Commissioner Mueller seconded the motion. Upon a vote,the motion carried 9-0. D. Consider Approval of 90% Plans for Honeywell Pond Expansion Project BC-4 Mr. Oliver stated that the City isn't presenting on the information included with the meeting materials but the City and Pete Willenbring and Jake Newhall of WSB &Associates are here to answer any questions. Mr. Oliver noted that the City has seen the Engineer's comments and there is nothing in the comments that will be insurmountable. Commissioner Engineer Chandler summarized the Engineer's comments on the 90%design plans. She said that she believes the plans are ready to be administratively approved by the Commission Engineer once the additional design information requested has been received. Mr. Oliver reported that the City will be bringing in another consultant to work with the City to control the irrigation system and the infiltration system coming from the Douglas Drive project and these details are still being worked out. Alternate Commissioner Tobelmann asked if there is any concern about contamination at the construction site. Mr. Oliver responded that soil borings and environmental testing has been done and there is no contamination at this pond. Commissioner Black asked when the pond will be excavated. Mr. Oliver said that the pond excavation will be done in the winter of 2016-2017. Commissioner Black moved to approve the 90%design plans with the Engineer's recommendations. Alternate Commissioner Goddard seconded the motion. Upon a vote,the motion carried 9-0. E. Consider Golden Valley's Request to Review Douglas Drive Project Using Former BCWMC Standards Mr. Oliver explained that the Douglas Drive project development stared in 2007. He said that the City utilized federal funding for part of the preliminary work and right-of-way acquisition. He noted that by utilizing federal funding,the project needed to follow a federal process, which included municipal consent. Mr. Oliver reported that within the federal process,the City of Golden Valley reviewed the project on November 15, 2011, and approved the project's preliminary design. He said that municipal consent essentially locks the design from that point forward and the major components of the project are locked in, including the water quality and storm water systems. He said that there is some latitude for minor changes but major changes are off the table and there can be no more right-of-way acquisition. Mr. Oliver stated that throughout the development process starting in 2011 when the City entered final design, City staff, Hennepin County staff,and the project's consulting engineer WSB &Associates met several times with the Commission Engineer. Mr. Oliver said that the project was developed under the BCWMC's old standards, and under the old standards a linear project needed to meet"best efforts." He said that this project meets best efforts through the infiltration system,the sump manholes, and a number of other features within 4 BCWMC November 18, 2015, Meeting Minutes the project. Mr. Oliver noted that the BCWMC adopted the MIDS standards in September, and the City of Golden Valley was unable to make a submittal prior to that because the City had not finished with the plans. He explained that at the time of the Board packet,the City was requesting that the Commission review this project using the BCWMC's former standards. Mr. Oliver announced that since the time of the City's request,the City has gone through the MIDS flowchart and it appears that the project can meet the MIDS standards. He stated that whichever review path the BCWMC chooses to take,the City is seeking approval of the project. Administrator Jester laid out the options in front of the Commission, including: • The Commission could approve the original request from the City, which is to review the project under the Commission's former standards; • The Commission could direct the Commission Engineer to review the project under the MIDS standards; • If the project doesn't meet the MIDS standards,the City could request a variance from any portion of MIDS that can't be met and request project approval. Administrator Jester reminded the Commission that it has a variance process in place. Engineer Chandler talked about the results of the analysis of the project in terms of the MIDS flowchart. She discussed flexible treatment options and off-ramps. Engineer Chandler said that it looks like the project could meet the standards under flexible treatment option No. 2 by using treatment provided by the Commission's Honeywell Pond Expansion CIP Project, but there is a policy question to consider. She explained that the City in its letter to the Commission communicated that the additional water quality treatment provided by the pond expansion more than covers the pollutant removals that would be required by the City through MIDS. She pointed out that this concept might be a policy issue for the Commission because the CIP project was intended to provide additional water quality treatment for currently untreated runoff from past development and was not intended to provide the treatment for new development. Engineer Chandler noted that the City is putting in a significant amount of funding for the Honeywell Pond Expansion project, $450,000 or about one third of the total project cost. Engineer Chandler said she thinks the City could show that the amount the City is contributing covers the runoff coming from the additional impervious area from this project. Mr. Oliver pointed out that the MIDS flowchart did not take into account the irrigation at the soccer complex. He stated that the fact that the City is contributing one-third of the budget should be a strong factor in this and the project likely would not be able to be built solely with watershed funding. Mr. Oliver addressed the idea of setting a precedent for future developments, and he said that most development projects have a much shorter time span, usually a year, so he doesn't think that there is a parallel between the Douglas Drive project and future development projects. Commissioner Black said that she understands that any one of the cities could have been in this position, and she thinks that best efforts should be made to meet the MIDS standards. Attorney Gilchrist stated that the notion of applying the old rules is problematic, because technically they don't exist anymore in this realm. He recommends that the Commission review the project under the new standards(MIDS), and if they cannot be met, then the Commission could adopt a resolution granting a variance and identifying the lesser standard. He said that the documentation could be prepared for the Commission's December meeting. Mr. Oliver said that the project doesn't have a lot of time given that the City plans to go out for a bid in January and the bid opening would be the first week of February. Mr. Oliver noted that typically when new 5 BCWMC November 18, 2015, Meeting Minutes standards are adopted,there is a transition time of three to six months between when they are adopted and when they are effective. Mr. Gilchrist said that this is not the case for the Commission's new standards, but it might be something for the Commission to keep in mind for the future. Alternate Commissioner Goddard asked how complete the design plans were in September. Mr. Oliver replied 75%-80%. Mr. Asche commented that these major road projects can take five or more years and odds are that road projects can overlap with the adoption of the Commission's 10-year plan. He said that if the Douglas Drive project doesn't meet the MIDS standards, then a variance would be a good direction to go. Mr. Asche stated that the City of Golden Valley already has put five to seven years of work into this project, which signifies hardship for the City if the project is not approved and also is unique, which signifies that the risk of setting a precedent by granting a variance is low. Mr. Oliver remarked that the plan as designed provides better water quality treatment than currently exists, so the project will have a net positive gain. Commissioner Black remarked that she would like to see the project review documented well, including how close the project gets to meeting MIDS standards. Commissioner Black moved for the Commission to evaluate the project based on the Commission's current standards and to return to the Commission in December with the Engineer's review and variance information, if needed. Alternate Commissioner Scanlan seconded the motion. Attorney Gilchrist clarified that it would be in the best interest of the Commission to have the appropriate documentation ready for the December meeting. Chair de Lambert agreed that the Commission should prepare the documents for the December meeting. Upon a vote,the motion carried 9-0. [Alternate Commissioner McDonald Black voted on behalf of the City of Golden Valley]. F. Consider Approval of Technical Advisory Committee Recommendations i. Channel Maintenance Fund Policy Erick Francis reported that the Technical Advisory Committee(TAC)met on September 8 and November 5 and discussed multiple topics. He said that at the September TAC meeting, Administrator Jester raised the issue of the discrepancies that she and Engineer Chandler have found among different BCWMC documents regarding policies and uses of the BCWMC's Channel Maintenance Fund. Administrator Jester said that there are discrepancies between the Commission's 2004 and 2015 Plans and the 2011 Policies and Procedures document as well as with the way that the funds have been applied in practice. She said that the meeting packet includes the TAC's recommended revisions to the BCWMC's Creek and Streambank Maintenance, Repair, and Sediment Removal Fund Policy (Channel Maintenance Fund), including the strategies to implement the policy and the agreement template for use of the funds. Administrator Jester summarized the recommended changes. Commissioner Black moved to adopt the amended Channel Maintenance Fund policy and agreement. Commissioner Mueller seconded the motion. Commissioner Mueller asked for a more detailed explanation of the changes. Administrator Jester went through the history of the Channel Maintenance Fund and gave a detailed explanation of the revised policy and agreement. Commissioner Mueller said that it would be helpful to the Commission to be able to see how much Channel Maintenance Funds are left and to include a chart. Administrator Jester said that information could be added. Alternate Commissioner McDonald Black brought up the idea of a"use it or lose it"policy. There was discussion of this idea.Alternate Commissioner Tobelmann suggested that the Commission 6 BCWMC November 18, 2015, Meeting Minutes review the Channel Maintenance Fund use over the next year or two to determine if accumulating funds is an issue rather than moving forward to develop such a policy now. Mr. Oliver commented that he would be very hesitant to limit the city's ability to use the funds. Commissioner Black said that the Commission could put into the policy a review clause that the Channel Maintenance Fund Policy will be reviewed every five years.The Commission indicated consent. Commissioner Black withdrew her motion so that staff can make modifications to the policy and bring back to the Commission next month. ii. Request by City of Crystal for Use of Channel Maintenance Funds Mr. Francis stated that the City of Crystal has requested use of Channel Maintenance Funds to repair an eroding section of the North Branch Bassett Creek in the area of a 2011 CIP project. He said that he, Mark Ray of the City of Crystal,Commission Engineer Weiss, and Administrator Jester visited the site and discussed stabilization options. Mr. Francis talked about the 2011 CIP project and the efforts at the time to save two large trees on the top of a steep bank, which has degraded and now has slope failures. He said that the City is requesting$31,675 to implement one of the two options. Administrator Jester noted that the revised Channel Maintenance Fund Policy explicitly states that this is an appropriate use of the Channel Maintenance Funds, but the Commission didn't adopt the revised policy in the previous agenda item. She said that if the Commission agrees that the work proposed in this project is an approved use of the Commission's Channel Maintenance Funds then it should be okay to take action on the City of Crystal's request. Commissioner Mueller moved to approve the request. Alternate Commissioner Goddard seconded the motion. Upon a vote,the motion carried 9-0. [Commissioner Hoschka resumed voting on behalf of the City of Golden Valley]. iii. Agreement with City of Crystal for Use of Channel Maintenance Fund Commissioner Black moved to approve the agreement with the City of Crystal. Alternate Commissioner Goddard seconded the motion. Upon a vote,the motion carried 9-0. iv. Study of Roles and Responsibilities of Flood Control Project Mr. Francis reported that the TAC is continuing to discuss the roles and responsibilities and possible funding mechanisms for long term maintenance,repair and replacement of the Flood Control Project structures. G. Receive Update on Feasibility Studies for 2017 Projects i. Plymouth Creek Restoration Project Administrator Jester stated that a technical stakeholder meeting was held October 26. She reported on who attended, including representatives of the U.S. Army Corps of Engineers and the Minnesota Department of Natural Resources. She said the group walked the area and the staff received valuable feedback. Administrator Jester said that on the evening of October 26,the Commission held a public open house. She reported on who attended, including eight property owners. She noted that none of the property owners raised major concerns about the project. Engineer Chandler reported that Jeff Weiss of Barr Engineering said that having the agency input so early on in the process is valuable and is shaping the design concepts. Commissioner Mueller said that he would be interested in learning about the historic natural channel of the creek. Mr. Asche and Engineer Chandler said that they have access to aerial photos and they could share the information with him. ii. Main Stem Erosion Repair Project 7 BCWMC November 18, 2015, Meeting Minutes Administrator Jester announced that the project has been renamed from a channel restoration project to an erosion repair project based on the actual scope of the project. She said that the meeting packet includes the public communication plan for this project. Administrator Jester reported that this week a postcard about the project was mailed to 2,500 residents in the Bryn Mawr and Harrison neighborhoods, and the postcard noted three public opportunities for people to come ask questions, including one this Saturday during the Harrison Neighborhood Arts Festival. She noted that the City of Minneapolis paid for the printing and postage for the postcards. Engineer Chandler reported that the Phase I investigation is nearing completion. She said that progress is being made on the Phase II work plan, which hopefully will be ready for the Commission's December meeting packet. 6. COMMUNICATIONS A. Administrator: i. Administrator Jester reported on the website redesign project. She noted that HDR did agree to move all of the content on the current website. She said that BCWMC staff is creating new content as well. Administrator Jester added that she hopes to be able to preview the website with the Commission at its next meeting. ii. Administrator Jester reminded the Commission that the monthly meetings from December 2015 to April or May 2016 will be held at Plymouth City Hall. B. Chair: No Communications C. Commissioners: i. Administrator Jester stated that Commissioner Mueller's report on the Water Resources Conference is in the Commission's meeting packet. Commissioner Mueller touched on some of the points in his report. D. TAC Members: No TAC Communications E. Committees: No Committee Communications F. Legal Counsel: No Legal Communications G. Engineer: i. Engineer Chandler provided an update on the Schaper Pond Diversion Project. She said that the contractor is on site but high flow due to recent rain is delaying construction. She reported that the baffle has been delivered but can't be installed with a lot of water flowing through the pond. Engineer Chandler said that once the installation is scheduled, she or Mr. Oliver will update the Commission with the details. 7. INFORMATION ONLY (Available at http://www.bassettcreekwmo.org/Meetings/2015/2015- November/2015NovemberMeetingPacket.htm) A. CIP Project Update Chart B. Grant Tracking Summary and Spreadsheet 8 BCWMC November 18, 2015, Meeting Minutes C. 2015 Water Resources Conferences Abstracts at https://www.wrc.umn.edu/waterconf D. NEMO Workshop Summaries E. West Metro Water Alliance Fall Water Links Newsletter at http://content.govdelivery.com/accounts/MNHENNE/bul letins/1 1 fe9ea 8. ADJOURNMENT Chair de Lambert adjourned the meeting at 10:16 a.m. Date Date 9 city of golden MEMORANDUM l Physical Development Department artment y r r 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. H. 1. Purchase One Single Axle Cab, Chassis and Equipment Prepared By Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Tim Kieffer, Street Maintenance Supervisor Summary The 2016-2020 Capital Improvement Program includes $225,000 for the purchase of a single axle dump truck and equipment (V&E-090, page 35). The single axle cab, chassis truck and equipment will be equipped with a stainless steel dump body, front and wing snowplows, sander with anti-icing and de-icing technology, and associated hydraulics and controls. Staff utilizes this equipment for snow removal and other maintenance activities such as paving and hauling. The lead-time for truck delivery and equipment is ten to eleven months. The 2001 dump truck meets replacement criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of"needs immediate consideration." The 2001 dump truck due for replacement scored 32 points. The Minnesota Materials Management Division has awarded the following contracts: Contract No. Item Vendor Amount 77950 2016 Mack GU812 Single Nuss Truck & $110,320.00 Axle Cab & Chassis Equipment 100790 Plows, Equipment, Towmaster Inc. $105,367.00 Hydraulics and Controls Total Cab and Chassis Less License $215,687.00 Recommended Action 1. Motion to approve purchase of one 2016 Mack Gu812 single axle cab and chassis truck from Nuss Truck & Equipment in the amount of$110,320.00. 2. Motion to approve equipment purchases from Towmaster Inc. in the amount of$105,367.00. Ci/V of if gol MEMORANDUM valley Physical Development ment De artment 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. H. 2. Approve Quotation from KI for Purchase Office Furniture - Lower Level Remodel Prepared By Marc Nevinski, Physical Development Director Summary As part of the Lower Level Remodel project, the purchase and installation of new office furniture is required. KI, an office furniture vendor, has provided the attached design and quotation for the purchase and installation of various work surfaces, chairs, storage furniture, and partitions. KI is a listed vendor (U42.111) on the University of Minnesota's purchasing contract and the City is able to purchase from vendors on that contract. Funding for this purchase is available in the Building Improvement Fund as identified in the 2015 CIP. Attachments • Design and Quotation from KI (5 pages) Recommended Action Motion to approve quotation (Quote Number TH01167-R9/C) from KI in the amount of $116,298.45. QUOTATION CREATED 12/22/2015 I REVISED 12/29/2015 I Valid Through 12/31/2015 City of Golden Valley Quote Number: TH01167-R9/C KI is pleased to present the enclosed quotation. The following items are included: • Detailed PO requirements • Quote Summary • Itemized Quote • Product Options For an environmentally friendly option, please consider printing only the pages you need in black ink. DIA • • • • • • Sales Team: Tim Healy Sales Rep I tim.healy@ki.com 1 (952)929-5686 QUOTATION Final Considerations: To ensure your Purchase Order(PO)is processed quickly and efficiently,please adhere to the following requirements: 1. All purchase orders must be issued to KI or KI c/o the dealer with this address: KI Customer represents that the product 1330 Bellevue Street information contained within this quote is Green Bay,WI 54302 complete and accurate.Changes to quantities 2. The following items must be included on all purchase orders: and/or options/finishes will affect this quote.If ° Sold To/Bill To Information:complete legal name,address,telephone number and fax applicable,other charges such as freight,tax, installation and/or delivery fees may be added number at time of order. • Ship To Information:complete legal name,address,contact name,contact phone number Sales resulting from purchase orders issued by • Purchase Order Number:a customer-specific identifier,typically a sequential purchase the customer to KI(Whether related to this order number or requisition number quotation or otherwise)are governed and • Issue Date:date the purchase order was issued controlled by the Terms and Conditions found ° Sales Tax:applicable sales tax will be added upon KI invoicing. If tax exempt,customer at www.Kl.com/terms must provide or have the tax exempt certificate on file at KI • Purchase Order Total:total of all items and services included on the purchase order • Authorization:signature of authorized purchasing agent or buying entity Prepared by Candyce Mros ° Order Details:reference a fully optioned KI quote(ex: 11 KGH-85432)or include all the "Reference Only" information listed below • Market Code:9=9=State/Local Gov't Quantity of each item • Complete model number,including all finish and option information(by line item) Drawing#Revision Date TH01167_00_00_L01_S(5) 12/22/2015 • Net purchase price(by line item) Opportunity#: • Extended net purchase price(all line items) Quote Filename:City of Golden Valley-TH01167-R9 • Any additional applicable charges(ex:installation and/or delivery charges) • Contract name and/or number if pricing is based on a contract reference Proj Num-TH01167-R9/C 3. Signatures on a quote or a worksheet cannot be accepted as a purchase order. Model Opt:Y GSA:N 4. In the event thatyou do not have a formal Purchase Orderprocess,please contact your KI Proj Totals:Y Pricing Selection:List/Discount/Net Sales Representative or call 1-800-424-2432,and we will assist you with creating a P0. We appreciate your cooperation in providing us with all the required information listed above on your Purchase Order.Complete information helps us serve you better.Thank you for your order. Tim Healy Sales Rep Purchase Orders that do not meet these requirements will be placed on hold until tim.healy@ki.com complete information is received by KI. Purchase orders on hold are not released to (952)929-5686 manufacturing or assigned a delivery date.KI order lead times begin once the order is released to manufacturing. Page: 1 of 51 QUOTATION City of Golden Valley Quote Number: TH01167-R9/C Customer represents that the product information contained within this quote is CREATED 12/22/2015 complete and accurate. Changes to quantities REVISED 12/29/2015 and/or options/finishes will affect this quote. If Valid Through 12/31/2015 applicable,other charges such as freight,tax, installation and/or delivery fees may be added at time of order. PRODUCT TOTALS $107,588.45 Other-See Quote Details $8,710.00 Sales resulting from purchase orders issued by GRAND TOTAL $116,298.45 the customer to KI(Whether related to this quotation or otherwise)are governed and KI Offers A Lease Finance Option For All of Your Furniture Needs. controlled by the Terms and Conditions found Contact Us For A Quote. at www.Kl.com/terms Contract Info U42.111 Univ of MN Prepared by Candyce Mros "Reference Only" Requested Delivery Date To be Determined Market Code:9=9=State/Local Gov't Drawing#Revision Date Sold To TH01167_00_00_L01_S(5) 12/22/2015 To be Determined Opportunity#: Quote Filename:City of Golden Valley-TH01167-R9 End User Proj Num-TH01167-R9/C To be Determined Model Opt:Y GSA:N Proj Totals:Y Pricing Selection:List/Discount/Net Ship To To be Determined Tim Healy Sales Rep tim.healy@ki.com Installation (952)929-5686 To be Determined Client Notes: KI SERVICES:Receive deliver and install product per KI drawing during normal business hours. Side door access to main floor install,no stair carry is included. Removal of all packing/recycling and disposal is included.No electrical connection to house power is included. Page:2 of 51 -_ _ el l z , io:Lila-EF-7 i __7_ —.V I 51 N i: 1,. - %,/e,A. ,, 7_� 5 Zitiv a ;111.1r-40 : i�, iii"l 111,;:',-1:%,..r..4".' ,�..,;, , i -,m m , 4_ -., ii,., „..: 4 1 J. : SirifFaf 1, tAl iITHI i .1 \ ,cAfAi = -�, ,•- -: � *r. x• 1111 MS rm ti i 'i!� � �Iffi 6O i c 41 MIS— LAMM aid r5' ' _ :I' . -18 m-,,,,, r ;r I 4, ' I] '''' I=1 ra `,limmiiiiiii — T _____T T _. L ®p ILl„- T TRIM_ - It N „ .,?Y ",r ® i ''t `-°+' is s ,a , . 'i L - pow 4. Y !3 UI'i 'sY �L 1 {. — — ,..L —. l'''' 4itr"..1: ii: z' — 1 �� 1 C f ,�, i EA im A,,,Ir, fau 1,W ��! ----0_9, c) •Invirp •Wi tml? ........ ,, 00 c) r...,, -o ;mss`' t ��.. in =__ __ e. 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City Administration/Council 763-593-8003/763-593-8109(fax) 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. I. Approval of Council Assignments Prepared By Tim Cruikshank, City Manager Summary Each year the Council assigns Council Members to serve as representatives on various Committees and Subcommittees. These appointments are for a one year term. Council Liaisons Board of Zoning Appeals Fonnest Civil Service Commission Clausen Environmental Commission Fonnest Human Rights Commission Snope Human Services Fund Clausen Open Space and Recreation Commission Clausen Planning Commission Schmidgall Other Assignments Beyond the Yellow Ribbon Campaign Harris, Clausen Bottineau Light Rail Transit (LRT) Community Works Steering Committee Fonnest, Snope Golden Valley Business Council Harris, Fonnest, Snope Golden Valley Historical Society Board Member Schmidgall, Snope Hennepin County Bottineau Transitway Policy Advisory Committee Snope, Fonnest Highway 169 Mobility Study Policy Advisory Committee TBD Hopkins School District 270 Caring Youth Committee Fonnest Hopkins School District 270 Cities Joint Meetings Harris Legislative Liaison and Spokesperson Harris, Snope METRO Blue Line Extension Corridor Management Committee Harris, Snope Metro Cities Schmidgall, Delegate Snope, Alternate Minneapolis Water Advisory Board Harris Northwest Suburbs Cable Communications Commission Clausen Robbinsdale School District 281 Government Advisory Committee Fonnest Sochacki Park Governance Policy Board Harris, Fonnest West Broadway Transit Study- Policy Advisory Committee Fonnest, Delegate Clausen, Alternate Attachments • MnDOT letter regarding appointment to Highway 169 Mobility Study Policy Advisory Committee (1 page) Recommended Action Motion to make the appointments as listed above. Minnesota Department of Transportattion Metropolitan District 1500 County Road 132 West Roseville, MN 55113 December 17, 2015 Mayor Shep Harris C(Ty OF GOLDEN VALLEY 7800 Golden Valley Road Golden Valley, MN 55427 SUBJECT: Appointment to Highway 169 Mobility Study Policy Advisory Committee Dear Mayor Harris: The Minnesota Department of Transportation, Scott County, and the Metropolitan Council initiated the Highway 169 Mobility Study in September 2015, to evaluate cost-effective options for improving transit service and reducing congestion on Highway 169 in the southwest metro. The study will focus on assessing the viability of Bus Rapid Transit, MnPASS Express Lanes, and lower cost/high benefit spot mobility improvements such as auxiliary lanes, tum lanes, dynamic shoulders, interchange modifications and transit advantages. The study will also evaluate the potential for intercity bus service improvements between Mankato and the Twin Cities. The Policy Advisory Committee for the study will meet quarterly until anticipated completion of the study in spring 2017, to receive project information and provide input into the study. The PAC will be composed of elected and appointed officials from each of the corridor cities, Hennepin and Scott Counties, MnDOT, Metropolitan Council/Metro Transit, and each transit provider in the corridor. The first meeting will be held on Thursday, February 11, 2016, from 3:30 to 5:00 p.m. at Hopkins City Hall. Please appoint one elected official to represent Golden Valley on the PAC, as well as an alternate who can represent your city in the member's absence. If you have any questions, please do not hesitate to contact project manager Brad Larsen at 651-234- 7024 or d.larsen sta e.mn.us For more information about the study, please visit: www.mndot.govlmetmipromectslhMi69sWdy Sincerely, Scott L. McBride, P.E. Minnesota Department of Transportation Metro District Engineer An Equal Opportunity Employer to i clity of v,1 rw 1 4110' „,„ 001 en 4i 0 4 ,0 .. \\\I 1 1111111111 .... . City Administration/Council 763-593-3991 /763-593-8109(fax) 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. J. Approval of Additional Meetings for Council Reimbursement Prepared By Judy Nally, Administrative Assistant Summary Each year the Council reviews the list of meetings that are eligible for reimbursement. Recommended Action Motion to approve the meetings for Council reimbursement as listed below: Beyond the Yellow Ribbon Campaign Bottineau Light Rail Transit (LRT) Community Works Steering Committee Golden Valley Business Council Golden Valley Historical Society Hennepin County Bottineau Transitway Policy Advisory Committee Highway 169 Mobility Study Policy Advisory Committee Hopkins School District 270 Caring Youth Committee Hopkins School District 270 Cities Joint Meetings 1-394 Joint Task Force League of Minnesota Cities (LMC) -Committee Meetings, Legislative Conference and Annual Conference METRO Blue Line Extension Corridor Management Committee Metro Cities -Annual Meeting, Legislative Adoption Meeting, Regional Briefings, and Committees Minneapolis Water Advisory Board National League of Cities (NLC) - Congressional City Conference in the spring, Congress of Cities in fall and Board Meetings Northwest Suburbs Cable Communications Commission Robbinsdale School District 281 Government Advisory Committee Sochacki Park Governance Policy Board TwinWest Chamber of Commerce West Broadway Transit Study- Policy Advisory Committee C l y Cif go1den11 � MEMORANDUM City Administration Council 763-593-8003/763-593-8109(fax) •, 40,haNNF.,,-z., a a ,.usi r.yr"`vost;NII!a?F,. .. .. ..t,}.''. Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. K. 1. Appointment of Assistant Weed Inspectors Prepared By Shep Harris, Mayor Summary By State Statute (MS 18.80), "The supervisors of each town board and the mayor of each city shall act as local weed inspectors within their respective municipalities." However, state law allows the city to appoint an assistant weed inspector to act on behalf of the municipality. The appointed assistant (or assistants) has the power, authority, and responsibility of the mayor in the capacity of weed inspector. I nominate Dave Gustafson, Fire/Property Maintenance Specialist; Don Nutter, Fire/Property Maintenance Specialist; Al Lundstrom, Park Supervisor and Tim Teynor, Assistant Forester, to serve as the Assistant Weed Inspectors. Recommended Action Motion to appoint Dave Gustafson, Don Nutter, Al Lundstrom and Tim Teynor, as the Assistant Weed Inspectors for a one-year term. city of golden , ' x ' MEMORANDUM valley City Administration Council 763-593-8003/763-593-8109(fax) 4"a, '' aMI f e'A.`'' w.::...: a a`x AKI i4�',i..."4...,. ;v 4:ax.a,.,... . .. .'t.,arw."`a`v}N. Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. K. 2. Council Appointments - Housing and Redevelopment Authority Commissioners Prepared By Timothy Cruikshank, City Manager Summary State Statutes allow the City Council to appoint its members as Commissioners of the Housing and Redevelopment Authority. Recommended Action Motion to appoint the following City Council Members as Commissioners of the Housing and Redevelopment Authority, with terms concurrent with tenure on the City Council: Joanie Clausen Shep Harris Steve Schmidgall city at olden va ey MEMORANDU Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. L. Receipt of November 2015 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: - General Fund Operations - Conservation/Recycling Fund (Enterprise Fund) - Water and Sewer Utility Fund (Enterprise Fund) - Brookview Golf Course (Enterprise Fund) - Motor Vehicle Licensing (Enterprise Fund) - Storm Utility Fund (Enterprise Fund) - Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of November 2015, the City is using fund balance of$3,367,630 to balance the General Fund Budget. Attachments • November 2015 General Fund Financial Reports (2 pages) • November 2015 Conservation/Recycling Fund (1 page) • November 2015 Water and Sewer Utility Fund (1 page) • November 2015 Brookview Golf Course (1 page) • November 2015 Motor Vehicle Licensing (1 page) • November 2015 Storm Utility Fund (1 page) • November 2015 Equipment Replacement Fund (1 page) Recommended Action Motion to receive and file the November 2015 Financial Reports. City of Golden Valley Monthly Budget Report- General Fund Expenditures Nomveber, 2015 (unaudited) Over 0/0 2015 November YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. 001 Council $330,450 19,373 308,724 ($21,726) 93.43% 003 City Manager 774,940 78,061 635,454 (139,486) 82.00% 004 Transfers Out 529,000 0 529,000 0 100.00% (1) 005 Admin. Services 1,726,920 169,475 1,550,526 (176,394) 89.79% 006 Legal 139,050 9,961 97,309 (41,741) 69.98% (2) 007 Risk Management 300,000 58,529 243,756 (56,244) 81.25% 011 General Gov't. Bldgs. 560,590 38,091 440,886 (119,704) 78.65% 016 Planning 303,780 31,905 249,321 (54,459) 82.07% 018 Inspections 704,575 74,369 594,095 (110,480) 84.32% 022 Police 5,514,860 554,331 4,424,890 (1,089,970) 80.24% 023 Fire 1,255,045 106,529 1,048,263 (206,782) 83.52% 035 Physical DevAdmin 285,180 30,708 235,601 (49,579) 82.61% 036 Engineering 759,890 71,996 624,659 (135,231) 82.20% 037 Streets 1,473,370 82,258 1,096,773 (376,597) 74.44% 065 Community Center 75,615 6,522 52,694 (22,921) 69.69% 066 Park& Rec. Admin. 698,640 66,370 600,043 (98,597) 85.89% 067 Park Maintenance 1,095,740 112,429 979,702 (116,038) 89.41% 068 Recreation Programs 374,490 20,665 272,689 (101,801) 72.82% TOTAL Expenditures $16,902,135 $1,531,572 $13,984,385 ($2,917,750) 82.74% (3) (1)This transfer was made in June, 2015. Additional $54,000 was transferred to the Equipment Fund. (2) Legal services are through October. (3) Estimated expenditures at mid-year were$17,119,840. City of Golden Valley Monthly Budget Report-General Fund Revenues November 2015 (unaudited) Percentage Of Year Completed 91.67% Over % 2015 Nov YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $13,266,155 0 6,858,957 ($6,407,198) 51.70% (1) Licenses 221,565 3,650 233,081 $11,516 105.20% Permits 800,000 130,925 1,308,079 $508,079 163.51% Federal Grants 0 5,297 12,680 $12,680 State Aid 261,600 0 149,915 ($111,685) 57.31% (2) Hennepin County Aid 31,205 0 31,205 $0 (3) Charges For Services: General Government 19,065 4,528 33,238 $14,173 174.34% Public Safety 176,120 7,778 152,779 ($23,341) 86.75% Public Works 141,000 36,849 167,629 $26,629 118.89% Park & Rec 396,300 25,168 340,037 ($56,263) 85.80% Other Funds 841,500 60,320 720,702 ($120,798) 85.64% Fines & Forfeitures 320,425 31,554 285,317 ($35,108) 89.04% (4) Interest On Investments 100,000 0 0 ($100,000) 0.00% (5) Miscellaneous Revenue 227,200 16,037 192,469 ($34,731) 84.71% Transfers In 100,000 8,333 130,667 $30,667 130.67% (6) TOTAL Revenue $16,902,135 $330,439 $10,616,755 ($6,285,380) 62.81% (7) Notes: (1) Payments are received in July, December, and January(delinquencies). (2) Police Training was paid in August. Safe and Sober is billed on time spent. (3)Violent Offenders Task Force is run by Hennepin County. (4) Fines/Forfeitures are through October 2015. (5) Investment income is allocated at year end. (6) Transfers are monthly. The additional $39,000 is for next year($14,000-codification; $25,000-survey) (7) Mid-year revenues estimated were$16,762,015. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund November 2015 (unaudited) Over 2015 Nov YTD (Under) % Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,770 32,369 64,738 7,968 114.04% Recycling Charges 332,875 28,555 277,415 (55,460) 83.34% Miscellaneous Revenues 3,000 0 8,507 5,507 Interest on Investments 9,000 0 0 (9,000) 0.00% (1) Total Revenue 401,645 60,924 350,660 (50,985) 87.31% Expenses: Recycling 451,460 38,743 323,487 (127,973) 71.65% (2) Total Expenses 451,460 38,743 323,487 (127,973) 71.65% (1) Interest Earnings are allocated at year-end. (2) Republic Services are billed through October. Rebate YTD-$578.28 City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund November, 2015 (unaudited) Over 2015 november YTD (Under) Budget Actual Actual Budget Current Revenue Water Charges 4,360,500 329,017 3,723,567 (636,933) 85.39% Emergency Water Supply 183,600 11,802 147,705 (35,895) 80.45% (1) Sewer Charges 3,276,450 280,704 2,994,461 (281,989) 91.39% Meter Sales 8,000 6,025 18,694 10,694 233.68% MCES Grant Program 0 0 32,683 32,683 Penalties 110,000 15,362 154,790 44,790 140.72% Charges for Other Services 90,000 5,788 57,016 (32,984) 63.35% State Water Testing Fee Pass Through 45,500 4,017 38,875 (6,625) 85.44% Sale of Assets/Misc Receipts 10,000 4,187 205,850 195,850 2058.50% Certificate of Compliance 75,000 5,800 87,825 12,825 117.10% Interest Earnings 15,000 0 0 (15,000) 0.00% Total Revenue 8,174,050 662,702 7,461,466 (712,584) 91.28% Expenses: Utility Administration 2,436,590 92,553 1,341,087 (1,095,503) 55.04% Sewer Maintenance 2,752,485 225,757 2,551,004 (201,481) 92.68% Water Maintenance 4,571,485 274,180 5,423,417 851,932 118.64% Total Expenses 9,760,560 592,490 9,315,508 (445,052) 95.44% (1) First payment of$216,720 was made on 10/31/15. City of Golden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund November, 2015 (unaudited) Course Opened March 13 and closed November 15, 2015 Over 2015 Nov YTD (Under) % Budget Actual Actual Budget Current Revenue Green Fees 838,265 26,924 917,571 79,306 109.46% Driving Range Fees 105,000 881 149,377 44,377 142.26% Par 3 Fees 137,370 244 163,092 25,722 118.72% Lawn Bowling 38,000 480 47,986 9,986 126.28% Pro Shop Sales 80,000 3,611 90,440 10,440 113.05% Pro Shop Rentals 244,000 7,770 277,060 33,060 113.55% Concession Sales 281,000 9,336 401,342 120,342 142.83% Other Revenue 72,280 28 68,086 (4,194) 94.20% Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Less: Credit Card Charges/Sales Tax (35,000) (4,671) (30,522) 4,478 87.21% Total Revenue 1,762,915 44,603 2,084,432 321,517 118.24% Expenses: Golf Operations 682,945 57,943 650,034 (32,911) 95.18% (2) Course Maintenance 695,665 51,151 614,168 (81,497) 88.29% Pro Shop 106,300 5,778 128,493 22,193 120.88% Grill 244,355 5,644 265,901 21,546 108.82% Driving Range 49,715 2,091 53,342 3,627 107.30% Par 3 Course 25,770 151 22,772 (2,998) 88.37% Lawn Bowling 20,175 75 14,917 (5,258) 73.94% Total Expenses 1,824,925 122,833 1,749,627 (75,298) 95.87% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund November 2015 (unaudited) Over 2015 Nov YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Charges for Services 406,330 26,604 363,924 (42,406) 89.56% Total Revenue 408,330 26,604 363,924 (44,406) 89.12% Expenses: Motor Vehicle Licensing 408,330 38,692 354,463 (53,867) 86.81% Total Expenses 408,330 38,692 354,463 (53,867) 86.81% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund November, 2015(unaudited) Over 2015 Nov YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings 45,000 0 44,720 (280) 99.38% (1) Storm Sewer Charges 2,228,920 193,205 2,032,216 (196,704) 91.17% Bassett Creek Watershed 1,453,000 368 97,508 (1,355,492) 6.71% (3) Miscellaneous Receipts 0 0 0 State Grant-Other 0 0 0 0 Total Revenue 3,726,920 193,573 2,174,444 (1,552,476) 58.34% Expenses: Storm Utility 2,510,590 75,134 1,281,223 (1,229,367) 51.03% (2) Street Cleaning 125,535 33,972 103,735 (21,800) 82.63% Environmental Control 294,465 31,687 263,179 (31,286) 89.38% Debt Service Payments 171,220 0 170,717 (503) 99.71% Total Expenses 3,101,810 140,793 1,818,854 (1,282,956) 58.64% (1) Interest Earnings are allocated at year-end; Interest on loan paid in Oct. (2) Depreciation is allocated at year-end. (3) Projects has just started. 2015 Equipment Replacement Fund(CIP)-Fund 5700(2) 2015 Nov YTD Budget Total Actual Remaining Revenues: Proceeds-Certificate of Indebtedness 800,000 0 810,830 10,830 Sale of Assets 35,000 0 55,842 20,842 Miscellaneous 0 3,500 7,066 7,066 Interest Earnings(allocated at year end) 20,365 0 0 (20,365) Total Revenues 855,365 3,500 873,738 18,373 Expenditures: Program# Project Number Project Name 5700 Bond Expenditures 0 0 10,588 (10,588) 5701 V&E-001 Marked Squad Cars(Police) 75,000 1,331 65,428 9,572 (1) 5702 V&E-002 Computers and Printers(Finance) 80,000 4,110 81,471 (1,471) 5703 V&E-004 Phone System(Finance) 69,500 0 0 69,500 5712 V&E-024 Unmarked Police Vehicle 34,000 0 35,623 (1,623) 5737 V&E-027 Rotary Mower(Park) 98,000 0 95,641 2,359 5793 V&E-050 Bobcat Toolcat 50,000 0 46,000 4,000 5742 V&E-082 Fire Pumper 575,000 0 592,643 (17,643) 5762 V&E-091 Pickup Truck(Park) 50,000 0 27,443 22,557 5800 V&E-087 Pickup Truck(Fire) 40,000 0 30,314 9,686 5786 V&E-083 Passenger Vehicle(Fire) 40,000 0 30,222 9,778 5722 V&E-127 800 Mhz Radios(Fire) 165,500 0 151,556 13,944 5721 V&E-129 800 Mhz Radios(Police) 162,180 1,003 161,776 404 Total Expenditures 1,439,180 6,444 1,328,705 110,475 (1)Computers are replaced every 4-5 years and purchased throughout the year based on available time. (2)In September,a trasnfer of$1 million from the Golden Hills Tax Increment will be assigned to a future aerial pumbper in 2018. „ , cityof MEMORANDUM ValleyDepartment Physical Development 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. M. Highway 55 West Redevelopment Area Improvement Project Prepared By Jeff Oliver, PE, City Engineer R.J. Kakach, EIT, Engineer Summary The City is considering a redevelopment project in a TIF District along the 55 West corridor which includes Golden Valley Road East of Mendelssohn Avenue, Decatur Avenue between Golden Valley Road and 7th Avenue, and 7th Avenue from Decatur Avenue to Boone Avenue. Multiple existing properties in the area are at various stages of redevelopment and will be constructing new buildings, sidewalks, and parking lots as part of their development. The City is proposing to make additional improvements along the corridor in conjunction with the private redevelopments. The proposed improvements include installing sidewalk along both sides of the project corridor, pedestrian facility upgrades, and an analysis of streetlight improvements. The project also includes reconstructing the right-in/right-out intersection at Trunk Highway 55 and Decatur Avenue to create a T-style intersection improving safety and traffic flow. A sanitary sewer system evaluation will be performed to determine if potential rehabilitation is feasible. The City will also consider a mill and overlay or surface treatment of the entire street section based on project budget constraints. Staff has solicited a proposal from SEH, dated December 22, 2015, (attached) in an amount not to exceed $125,500 for professional services on the 55 West Redevelopment Project. Work to be completed includes a preliminary design, a feasibility report, a final design and a plan preparation. The anticipated schedule for the 55 West Redevelopment project is as follows: Feasibility Report and Plans: Spring, 2016 Begin Construction: Mid-Late Summer, 2016 Complete Construction: Fall, 2016 Attachments • Proposal Letter from SEH to Jeff Oliver, PE, City Engineering dated December 22, 2015 for 55 West Redevelopment Project Professional Services (7 pages) • Map of Tax Increment Financing District (1 page) • Resolution ordering Preparation of Feasibility Report for City Improvement Project 15-22, Highway 55 West Redevelopment Area Improvement Project (1 page) Recommended Action 1. Motion to authorize entering into a contract with SEH, Inc. for Professional Engineering Services on the 55 West Redevelopment Area Improvement Project, not to exceed $125,500. 2. Motion to authorize preparation of a Feasibility Report. SEH Building a Better World for All of Us® December 22, 2015 RE: City of Golden Valley, Minesota 55 West Redevelopment Project SEH No. GOLDV 131723 14.00 Mr. Jeff Oliver City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 • Dear Jeff: Thank you for the opportunity to provide professional services to the City of Golden Valley for the 55 West Redevelopment project. The City is requesting a scope of work that includes a feasibility report and construction documents. This letter serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. BACKGROUND The City of Golden Valley has a TIF District for the redevelopment of an area along Golden Valley Road from Mendelssohn Avenue to Boone Avenue. Several of the existing properties along Golden Valley Road are in different stages of redevelopment which will include construction of new buildings, parking, and sidewalk throughout the corridor. The City is proposing to make additional improvements along the corridor to improve functionality and aesthetics. The proposed improvements include the addition of sidewalk, street lighting, reconfiguration of the right-in/right-out at Hwy 55, and burial of the existing overhead power lines. If the project budget allows, the City will also consider rehabilitation of the sanitary sewer and a mill and overlay or surface treatment of the entire street section. Construction of the improvements is planned for 2016. SCOPE OF WORK Preliminary Survey SEH will provide preliminary survey services for the project. The proposed survey work will include obtaining vertical and horizontal control, available property corners and monument control, topographic features, profiles and cross-section information. SEH will request a Gopher One State design locate to gather private utility information and determine potential impacts. Meetings/Project Communication We propose to attend a kick off meeting with Public Works Staff at the beginning of the project. The purpose of this meeting will be to confirm the scope of the project, identify concerns and determine options available to the design team. SEH will meet with City Staff monthly to review the design process and progress during the feasibility report and design phases of the project. SEH will coordinate and attend a meeting with the individual property owners during the design phase of the project. SEH will also Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc.,3535 Vadnais Center Drive,St.Paul,MN 55110-5196 SEH is 100%employee-owned I sehlnc.com I 651.490.2000 I 800,325.2055 I 888.908.8166 fax • Mr. Jeff Oliver .December 22, 2015 Page 2 coordinate and attend two private utility meetings, MnDOT review meetings, and a final design review meeting with City Staff. SEH will create agendas and minutes for the meetings identified above. SEH will attend the public assessment hearing but will not be responsible for the agenda or minutes. Feasibility Report,Final Design and Plan Preparation SEH will prepare preliminary design for the project based on discussions from the first meeting with City Staff. The preliminary design will include: • The installation of sidewalk along both sides of Golden Valley Road from Mendelssohn Avenue to Decatur Avenue, Decatur Avenue from Golden Valley Road to 7th Avenue, and 7th Avenue from Decatur Avenue to Boone Avenue. • The installation of a High intensity Activated Walk(HAWK) pedestrian crossing system at a midblock location along Golden Valley Road. • Analysis of street light improvements along the project area. The analysis will include both the initial costs and long term energy and maintenance costs of installing new City-owned street lights versus leased street lights from Xcel Energy per the current lease agreement. • Reconstructing the right-in/right-out at Highway 55 and Decatur Avenue. The new intersection alignment will create a T-style intersection at Golden Valley Road and Decatur Avenue to improve safety. The street improvements related to the intersection realignment will include reconstruction of Golden Valley Road and Decatur Avenue, as needed to for the intersection work (not anticipated to be more than 100' in either direction). The right turn lane from Hwy 55 to Decatur Avenue and the acceleration lane from Decatur Avenue to Hwy 55 will also be improved, as needed, for the realignment. • Sanitary sewer rehabilitation (pipe lining of the existing system). The City will televise the system and identify specific areas that require improvements. SEH will incorporate those segments into the preliminary design and cost estimate. The existing overhead power lines along the project will be buried. Xcel Energy will complete the design and construction of this work. SEH will coordinate with Xcel to identify a location within the right of way for the private utilities to be buried. A feasibility report will be developed that identifies the existing conditions, proposed improvements, estimated costs, proposed financing, and recommendations for the project. The feasibility report will include the analysis outlined above. Once the City determines which improvements will be included in the final design and construction, SEH will complete the final design and develop construction documents for the project. It is anticipated that the final design will include the addition of sidewalk on the streets described above, street lighting, realignment of the access at Hwy 55, spot rehabilitation (pipe lining) of the sanitary sewer, and storm water infiltration (boulevard treatment options), as needed, for the sidewalk and street improvements. Construction plans will be prepared in accordance with City standards and final plans will be submitted to City Staff for review and approval. Final design of pavement rehabilitation (mill and overlay, microsurfacing, etc.) for the remainder of the street is not included in this proposal but can be added through a contract amendment if funding is available for the improvements. No sanitary sewer or storm sewer televising services or geotechnical services are included in the proposal. SEH will prepare the permits for the project and the City will cover the permit fees. The anticipated permits include a Bassett Creek Watershed permit and MnDOT permits for construction in the right of way. Mr. Jeff Oliver December 22, 2015 Page 3 PROJECT TEAM Sue Mason, PE will be the Project Manager. Al Murra, PE and Scott LaVoy, PE are assigned to the project as the Design Lead Engineer and Project Engineer, providing preliminary and final design along with technical production work. Mike Kotila will provide the traffic analysis and Ken Taillon will provide street lighting analysis. Other technical experts may be called upon to provide analysis or participate in public meetings', depending on the actual project scope. Sue Mason will attend the meetings with City Staff and the public meetings. SCHEDULE We anticipate completing the field survey and feasibility report within 4 months of receiving a notice to proceed on the project. It is anticipated the final design will occur during the spring of 2016 with construction to follow mid to late summer 2016. COMPENSATION SEH proposes to be compensated for the scope of work proposed in this Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including reproductions, mileage and equipment. We have estimated the services described above to cost a total of $125,500. The person/hour task budgets for each phase of the work are attached. The summary of engineering services is as follows: Meetings and Public Involvement $ 18,500 Preliminary Design/Feasibility Report $ 42,900 Final Design & Plan Preparation $ 64,100 Hwy 55 Redevelopment Design Services $ 125,500 This agreement is an understanding of the project to date. If this document satisfactorily sets forth your understanding of our agreement, please sign in the space below and return one copy to our office. We look forward to working with you, your staff and the community on this project. Thanks for the opportunity to continue to work with the City of Golden Valley. Respectfully submitted, SHORT ELLIOTT HENDRICKSON INC. sen M. Mason, PE Principal ah Approved this_day of , 2015 City of Golden Valley, Minnesota By: _. s:1f)lg\goldv\131723\t-gen1110-setup-conl\03-proposeilgoldv 131723 55 west redevelopment proposal 2015 3 31.docx • I/ Hwy 55 West Redevelopment Project I/• City of Golden Valley SEH GOLDV0131723 Marc),30,2015 ProJecf Proreastooal Professional Professional Graduate Surrey Cram Billing Title Manager Engineer Techoidan Admin Tech Engineer Engineer Engineer Chief Total Employee Name Sue Mason Scott LaVoy Kyle Schelhaas Sue Recliner TailloaMurra Traffic Drainage Saneying Task 01-Meetings/Public Input 1.0 Contract and General l' Develop contract Develop subconsullanl agreements Create project in accounting system I I Develop Project Communication Plan Coordinate subconsultant servicesrinvoices Develop Project Management Plan I I Project schedule and fee review Invoice management 4 4 Funding agency coordination Subtotal Hours 4 1 1 6 1.1 Meetings(Notice,Agenda,Materials,Minutes) Kickoff meeting with City Staff(I) 4 2 6 Kickoff meeting with SEH Staff(1) 2 2 2 2 2 10 , Private Utilities Meetings(2) 6 6 Individual Property Owner Meetings(1 day) 88 Design review meetings(6) 18 2 2 2 2 26 Design team meetings(4) 4 2 2 2 2 12 , Assessment Hearing 2 2 Mn/DOT Review Meetings 12 6 18 Final design review meeting 2 2 Subtotal Hour 58 6 6 6 14 90 1.2 Project Correspondence Project kickoff newsletter and fi•urn Weekly newsletters/updates Written Client updates Subtotal Hours Subtotal Labor Fees Task Hours Summary 62 7 6 1 6 14 96 Task 02-Preliminary Engineedng/Feasibllity Report .1 2,0 Data Collection Collect Data from Client 2 1 3 Televise tapesAogs I 4 5 As-built plans I 1 I 3 Parcel information 1 1 CAD basemaps ' GIS mapping I 1 Existing master plans/studies 1 1 Traffic counts Property owner information Public works reports Geotechnical reports ___ 1 Aerial mapping/photographyr Contours Latest Client standards(recent proposal form, Project photographs(driveways,sidewalks,landscaping, Utility One Call/private utility maps 1 1 Existing topographic survey/point files 1 1 1 Subtotal Hours 6 1 7 2 16 2.1 GeotecbnlcalInvestigation Review project with geotechnical staff Coordinate geotechnical testing operations , Assess existing soils conditions Develop trench excavation and backfill recommendations Develop altemetive utility installation recommendations Develop road subgrade recommendations Develop road typical section recommendations Prepare draft geotechnical memo Prepare final eotechnical memo Subtotal Hours 2.2 Topographic Survey , Datum and control information gathering 2 2 , Lot and easement research Establish control _ _ 4 4 Street cross sections 4 4 City utilities 4 4 Structure survey 4 4 Locate building comers _ _ Locate building floor/opening elevations ,.._ Boulevard features(signs,Trees,mailboxes,etc.) 12 12 • Page 1 014 1. Hwy 55 West Redevelopment Project 14,1 City of Golden Valley SEH GOLDV#737723 • March 30,2015 Project ProfessionalProfessional Professional Graduate Surrey Crew Billing Title Manager Engineer Technlelan Admin Tech Engineer Engineer Engineer Chief Total Employee Name Sae Mason Scott LaVoy Kyle Sehetbaas Sue Redmer Tulllouhturra Traffic Dralnagc Sarseying Driveways and sidewalks 12 12 Wells and septic tanks Locate property pins 8 8. Locate curb stops 4 4 Private utility locates Traffic paint markings Soil boring locations Subtotal Hours 54 54 2.3 Field Investigation _Structure survey(storm sewer) Structure survey(sanitary sewer) Review existing curb and jrmer condition Review existing street condition Review traffic signs condition Review street lights condition Review traffic signals condition Observe surface drainage Review street closure/detour impacts !Subtotal Hours 2.4 Preliminary Street and Utility Design Reduce survey data into baseman 2 2 Develop project surface model 2 2 Create existing contours 2 2 Create street typical sections I 8 9 Establish proposed horizontal and vertical street 8 4 12 Develop and review cross sections/tie ins 8 _ 2 10 Develop existing utilities in plan and profile Drainage/Storm Sewer Design Identify storm sewer improvements 8 8 Prepare proposed storm sewer layout Identify tributary storm water drainage areas Identify proposed sump pump connections Develop subcut draintile net-work Calculate design flows Size proposed storm sewer system Adjust street profile/storm sewer to optimize drainage 8 2 10 Sanitary Sewer Design Identify sanitary sewer improvements I 8 9 Identify reported blockages in pipe Determine open cut versus trenchless repair areas Review services Develop manhole improvements plan Develop reconstruction plan 4 2 6 Water Main Design Identify water main improvements I 4 5 Identify existing and proposed valves and hydrants Develop recommended phasing plan Review services Determine temporary water needs/layout Develop reconstruction plan 4 2 6 Street Lighting Identify street lighting improvements 1 16 17 Identify connection points Develop street lighting layout S 8 Traffic Design Conduct traffic counts Review ped crossing for RRFB 12 12 Identify traffic signing improvements 1 8 9 Coat Estimating Prepare preliminary quantity estimate 1 8 2 11 Prepare preliminary cost estimate 1 8 2 11 Subtotal Hours 7 46 36 28 24 8 149 2.5 Right of Way/Ensements Identify permanent right of way/easement needs 1 4 4 9 Develop right of way/easement documents _. Develop right of way/easement cost estimate Subtotal Hours 1 4 4 9 Page 2 of 4 Hwy 55 West Redevelopment Project eCity of Golden Valley e SEH GOLDV11131723 March 30,2015 Project ProfessionalProfessional Professional Graduate Survey Crew Billing Title Manager Engineer 'ytthalclan Admio TeeEngineer Engineer Engineer Chief Total Employee Name Sue Mason Scott LaVay Kyle Schelhaas Sue Redater TatllooMarra Traffic Drainage Surveying 2.6 Preliminnry Assessment Roll Review Client Assessment Policy Gather required data(lot information) _ ._ _ Prepare preliminary assessment roll 16 4 __ -20 Develop assessment hearing notices Attend preliminary assessment hearing Subtotal Hours - 16 4 20 2.7 Prepare Feasibility Report Prepare project area figure 8 8 Prepare project cost estimates for options I 4 2 7 Prepare preliminary assessment roll figure 1 1 Develop draft feasibility report 1 24 8 12 4 8 57 e Review draft report with City Staff 3 3 1. Develop final feasibility report 1 4 2 2 9 g Prepare and submit pdf copies of the report 22 Prepare and submit hard copies of the report 4 4 f Subtotal Hours 6 33 8 16 12 8 8 91 Task Hours Summary 20 100 55 16 46 32 16 54 339 Task 03-Bid Documents — 3.0 Develop Construction Plans Title Sheet I 2 3 Legend 2 2 • General Layout I 2 3 Orientation/Survey Control _ 2 2 Estimated Quantities 2 1 3 Utility Tabulations(existing and proposed) I 1 Earthwork Tabulation 8 2 10 Typical Sections 1 4 1 6 General Notes 1 4 2 7 Right of Way/Easements 1 8 4 13 Sequence of Operations/Phasing 1 8 4 13 Traffic Control 1 8 4 4 17 Erosion Control I 'I 2 7 Storm Water Pollution Prevention Plan(SWPPP) I I 4 6 Existing Conditions/Removals 4 I 5 Plan and Profile Sheets-street and storm sewer I 24 12 8 45 Plan and Profile Sheets-sanitary server and water I 16 8 - 25 Pavement Layout/Jointing Plan 1 16 2 19 SidewalldPed Ramps Layouts 24 40 8 72 Pavement Markings/Signing 1 12 2 12 27 27 Street Lighting I 8 24 Ped crossing 8 8 Cross Sections 8 8 Details/Standard Plates 8 8 16 Quality control review 1 8 9 Constructabilily Review I 4 5 • Project site walkthrough plan review • Subtotal Hours 16 123 100 90 24 12 365 3.1 Project Manual Front end documents 2 2 4 Bidding requirements 1 2 3 Geotechnical data i Contract forms I 2 3 Conditions of the contract 1 _ 2 3 Supplementary conditions 4 2 6 Special provisions 241 'Technical specifications 16 2 2 4 Quality control review 2 ., 4 6 Subtotal Hours 27 12 6 4 49, 3.2 Quantities,Bid Tab,Engineer's Estimate Develop statement of estimate quantities Develop bid tab Develop engineer's estimate Subtotal Hours 3.3 Agency Reviews/Submittals - 90%Owner review 2 4 - 6 100%Owner Review 2 4 6 Watershed district 1 4 5 gg Department of Health g MPCA/DNR/DENR - 4 NPDES Permit/SWPPP 2 2 4 Page 3 0l 4 Hwy 55 West Redevelopntent Project City of Golden Valley J S EH GOLDV#131723 March 30,2015 Project Professional Professional Professional Graduate Surrey Crow Manager Engineer Technician Admin Tech Engineer Engineer Engineer Chief Billing Title Total Employee Name Sue Mason Scott l.aVoy Kyle Schelhaas Sue Redmer TalllonMurra Traffic Drainage Suneying MnDOT Review 8 I6 8 8 40 Grading and earthwork permit Private utility review/meeting 3 3 Funding agency review _ Subtotal Hours 15 16 19 8 6 64 3.4 Bidding Prepare ad for bid 1 I 2 Prepare electronic bidding documents 2 2 Respond to bid questions 2 2 Prepare addenda Attend bid opening Prepare tabulation of bid Prepare award recommendation letter I 0.5 1.5 Attend Council meeting Prepare notice to proceed letter Print paper copies of plans and project manual 4 4 Subtotal Hours 4 8 12 Task Hours Summary 62 123 116 20 115 32 22 490 Task 91-Meetings/Public Input Task Hours Summa 62 7 6 1 6 14 96 Subconsultaat Fees Expenses 5595.41 Task Subtotal S18 533.62 Task#2-Preliminary Engineering/Feasibility Report Task Hours Summa 20 100 55 16 46 32 16• 54 339 Subconsullant Fees Expenses $2,828.23 Task Subtotal S42,918,85 Task N3-Bid Documents Task Hours Summa 62 123 116 20 115 32 22 490 Subconsullant Fees Expenses S2 247.08 Task Subtotal $64,102.61 Project Summary Pro ect Hours Summa 144 - 230 177 37 167 78 38 54 925 Subconsullant Fees Expenses 55 670.72 Task Subtotal $125,555.08 Pape 4 of4 TAX INCREMENT FINANCING (Renewal and Renovation) DISTRICT Within Highway 55 West Redevelopment Project Area Exhibit I J g:.. 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C CO m Q c Z h 1 o N O U!4 an!y ugossiapuew 0 y at,_ 2Qt yxau o Resolution 16-02 January 5, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR CITY IMPROVEMENT PROJECT 15-22 HIGHWAY 55 WEST REDEVELOPMENT AREA IMPROVEMENT PROJECT WHEREAS, it is proposed to construct certain public improvements on the streets listed below and to assess the benefited properties pursuant to Minnesota Statutes Chapter 429 for the following streets: Highway 55 West Redevelopment Area Improvement Project • 7th Avenue North: Boone Avenue North to Decatur Avenue North • Decatur Avenue North: Golden Valley Road to Boone Avenue North • Golden Valley Road: Minnesota Trunk Highway 55 to Mendelssohn Avenue North • Mendelsohn Avenue North: Golden Valley Road to 450 feet north of Golden Valley Road • Boone Avenue North: Minnesota Trunk Highway 55 to 7th Avenue North NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with some other improvements, and the estimated cost of the improvements as recommended. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Cut%' of golden11 MEMORANDUM valley Physical Development Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. N. Authorize Application for MnDOT Limited Use Permit for Douglas Drive Reconstruction Project Prepared By Jeff Oliver, PE, City Engineer Eric Seaburg, EIT, Engineer Summary As part of the Douglas Drive reconstruction project, new trail construction is proposed at various locations along Douglas Drive. At the intersection of Douglas Drive (C.S.A.H. 102) and Trunk Highway 55, two new trails will be installed up to the intersection. As a result, they will lie partially in MnDOT right-of-way. In order for these installations to occur in MnDOT right-of-way, the City must apply for a Limited Use Permit with the State. The Limited Use Permit will outline the City's long-term ownership and maintenance responsibilities of the trails. This permit requires a resolution by the City Council authorizing the permit application. Attachments • Resolution Authorizing a Limited Use Permit with the State of Minnesota Department of Transportation for a Pedestrian Trail in the Right-of-Way of Trunk Highway 55 at C.S.A.H. 102 (1 page) Recommended Action Motion to adopt Resolution Authorizing Application for Limited Use Permit with MnDOT for Trail Construction in MnDOT Right-of-Way as part of Douglas Drive Reconstruction Project. Resolution 16-03 January 5, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING A LIMITED USE PERMIT WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A PEDESTRIAN TRAIL IN THE RIGHT-OF-WAY OF TRUNK HIGHWAY 55 AT COUNTY STATE AID HIGHWAY 102 PROJECT NO. 10-04 WHEREAS, the City of Golden Valley is a political subdivision, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Golden Valley has approved a plan to construct a pedestrian trail in the right-of-way of Trunk Highway 55 and County State Aid Highway 102 to promote the orderly and safe travel along the crossing of the highway; and WHEREAS, the State of Minnesota Department of Transportation requires a Limited Use Permit for the construction and utilization of the said pedestrian trial. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley hereby enters into a Limited Use Permit with the State of Minnesota, Department of Transportation for the following purposes: 1. To construct, operate and maintain a pedestrian trail within the right-of-way of Trunk Highway 55 and County State Aid Highway 102. The City of Golden Valley shall construct, operate and maintain said trail in accordance with the Limited Use Permit granted by the Minnesota Department of Transportation. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Manager is authorized to execute the Limited Use Permit and any amendments to the Permit. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. city of olden MEMORANDUM valley Administrative Services Department •/ 763-593-8013/763-593-3969 (fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. O. Approval of Use of Credit Cards for Purchases Prepared By Sue Virnig, Finance Director Summary The Legislature has authorized the use of credit cards by cities, but the legislation requires prior City Council approval of those employees who will be using the cards on behalf of the City. The following are the credit cards issued: Store issued credit cards: • BP Amoco (2) o Police Commander (1) • SuperAmerica (2) o Police Commander (1) • Northern Tool • Sears • Home Depot (2) Non-store issued cards: • US Bank (employee will sign use of purchasing card program) Not all businesses accept purchase orders from the City. The stores listed above have credit cards with their business name on them. The credit cards are kept in the Finance Department except for the two noted that are in safekeeping by the Operations Commander in the Police Department. All use will need to be approved by the supervisor before any purchase is made. The US Bank is a purchasing/credit card with the employee's name on it. These cards will be used only if no other form of payment is accepted. Each employee given authority will sign a use of card policy with terms of acceptable use. An employee may keep the card for a period of time with approval from the supervisor. Any credit card payment is included on the bi-monthly check registers approved by the City Council. Therefore, staff is recommending that the City Council authorize the use of the following credit cards listed above by any City employee, who has received prior approval of the appropriate supervisor or the City Manager's designee. Recommended Action Motion to approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor and approved by the Finance Director and/or City Manager. ih r 1111 11111 lllllllllllllf 0 11 000100 IQ 10 dd q\ ^` I ° IIIIIIIIIIIIIII 4 \�� killkill IIIII01�� 9ioou 4 II I A . w. City Administration/Council 763-593-8003/763-593-8109(fax) 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 3. P. Approval of 2016 Government Affairs Priorities Prepared By Timothy Cruikshank, City Manager Summary As discussed at the December 2015 Council/Manager meeting, staff was requested to prepare the updated priorities for Council approval. I am recommending that the City Council approve the 2016 Government Affairs Priorities and am proposing the Council distribute the booklet at the Legislative Breakfast scheduled for January 30, 2016. Attachments • City of Golden Valley 2016 Government Affairs Priorities dated January 5, 2016 (13 pages) Recommended Action Motion to approve the City of Golden Valley 2016 Government Affairs Priorities. 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 2016 Government Affairs Priorities Reviewed by the City Council Jan 5, 2016 Draft Table Of Contents City of Golden Valley Priorities 1. Medicine Lake Rd/Winnetka Ave Regional Flood Mitigation ........3 2. Public Safety Improvements At Douglas Drive/Hwy 55 Intersection .................................................4 3. Brookview Community Center Capital Improvement Funds .........5 4. METRO Blue Line Extension Funds .................................................6 5. Metropolitan Council Inflow/Infiltration Grants— Public And Private Improvements .....................................................7 City Initiatives Supported By The League of Minnesota Cities And/Or Metro Cities 6. Oppose Levy Limits ............................................................................9 7. Inclusion Of Motor Vehicles For City Sales Tax Exemption ............9 8. Improve Local Government Public Information Notification Procedures ......................................................................10 9. Emerald Ash Borer Disaster Assistance ............................................11 10. Support Early Voting Initiatives .......................................................11 11. Support Tax Incentives For Community Reinvestment ................12 12. Update Fiscal Disparities Formula ..................................................12 13. Affordable Housing And Workforce Housing* ...............................13 Newly Added City Initiatives 14. Establish A Sustainable Funding Formula For Increased Transportation And Transit Funding* ...........................14 15. Highway 169 Improvement Planning From I-394 To Medicine Lake Rd* ..................................................14 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 1 *Newly added City initiative (continued) 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 3 1. Medicine Lake Rd/Winnetka Ave Regional Flood Mitigation Issue The Medicine Lake Rd (County Road 70)/Winnetka Ave (County Road 156) area received storm water funoff from a one-square-mile watershed that includes portions of Crystal, New Hope, and Golden Valley. Since this area was developed in the 1970s, it has experienced flooding issues that affect more than 37 properties and several local and regional roadways. The three cities are study- ing potential measures to minimize flood-related property damage around the nearby DeCola Ponds and along Medicine Lake Rd near Rhode Island Ave. Flooding on Medicine Lake Rd, which carries an average of 10,000 vehicles per day and where sev- eral businesses have been damaged by floods, can reach depths exceeding 4 feet, making travel and emergency response difficult or impossible. During multiple flood events beginning in 1978, water depths up to 6 feet caused extensive property damage. A solution is to provide additional flood storage at DeCola Ponds and develop new ponds or be- low-ground storage throughout the watershed to slow the flow of water to the flood prone areas, thus reducing flood levels. Under this scenario the 1 percent flood would result in approximately 18 inches of water on Medicine Lake Rd and some properties would still be subject to flooding, so flood proofing may still need to be considered to minimize flood damage. It will cost an estimated $27.5 million to correct these problems. Funding from the State in 2016 would allow the three cities to coordinate to minimize flooding to the extent possible, keep Medi- cine Lake Rd passable for emergency vehicles, reduce and minimize flood damage to homes and businesses, and allow for redevelopment in the area. City Position The City of Golden Valley is requesting legislative approval of funds to implement flood damage reduction efforts within the DeCola Ponds and Medicine Lake Road watershed. These projects would include improvements within the Cities of Crystal, New Hope and Golden Valley and would include flood storage, subwatershed diversion, and runoff rate control projects. Additional Documents (See Appendix 1) • Map: Decola Ponds Flood Mitigation Area (1 page) • Funding Overview: Decola Ponds Flood Mitigation Project (1 page) Page 4 City of Golden Valley 2016 Government Affairs Priorities 2. Public Safety Improvements At Douglas Drive/ Highway 55 Issue In 2016, the City of Golden Valley and Hennepin County will reconstruct about 1.75 miles of Douglas Drive north of Highway 55, including numerous pedestrian-friendly facilities (on-street bike lanes, off-street trails, off-street sidewalks) at a cost of $23 million. Major problems will still exist at the Highway 55/Douglas Drive intersection because no funding is available to correct them. Problem: Pedestrians must cross seven lanes of Highway 55 traffic to reach businesses, schools, and other area amenities. Also, the Luce line regional trail just north of Highway 55 brings many recreational bikers, joggers, to the area. Solution: A new underpass culvert crossing for pedestrians/bikes would be ADA compliant and would connect the south frontage road to Douglas Drive (at location of new metro transit drop-off site), enabling safe passage for walkers and bikers. Problem: The south frontage road is too close to Highway 55, and vehicles don’t have room to queue at intersection. Significant back-ups occur, and it can take numerous signal cycles to get through. Solution: Extending the throat of the intersection will provide more queuing capacity for vehicles at the intersection, thus moving more vehicles through in a shorter amount of time. A roundabout will eliminate the stop conditions at south frontage road and allow the intersection to quickly dissipate the queue. It will cost an estimated $6 million to correct these problems. Funding from the State in 2016 would allow the City and County to coordinate the intersection project with the Douglas Drive project at significantly lower cost and less disruption to the driving public. City Position The City of Golden Valley seeks funding to improve operations, safety, and mobility at the inter- section of Highway 55 and Douglas Drive. Future improvements would better accommodate vehicles, pedestrians, transit, etc. Additional Documents (See Appendix 2) • Project Overview: TH 55 and Douglas Drive Intersection Improvements (1 page) • Funding Map: Douglas Drive/Hwy 55 Intersection (1 page) • Current Map: Hwy 55 & Douglas Drive (1 page) 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 5 3. Brookview Community Center Capital Improvement Funds Issue Golden Valley’s Brookview Community Center has served the community and residents from the metro area for almost 50 years. The building was initially constructed in 1918 as a private facility and purchased by the City in 1967. After a number of additions and remodeling projects, it has deteriorated to the point that it needs to be completely replaced. The City would like to continue to provide gathering places, meeting rooms, and large event space for community groups and organizations. Despite additions and remodeling over the years, Brookview no longer meets the needs (includ- ing modern accessibility standards) of today’s population, and the yearly maintenance on the aging structure is no longer an appropriate investment. A new, accessible facility would meet’s today’s needs for local and regional recreation. Proposed amenities include a large meeting and banquet space, multi-use community rooms, senior area with program rooms, kids indoor play area, golf operations, and parks and recreation operations.. It will cost an estimated $18.2 million to build the new community center as proposed City Position The City of Golden Valley supports procuring funding assistance through federal, state, and coun- ty sources to help the City with the replacement of the outdated and deteriorating Brookview Community Center. Additional Documents (See Appendix 3) • Cost Estimate: Golden Valley Community Center Capital Improvement Project (1 page) • Cost Estimate Breakdown: Golden Valley Community Center Capital Improvement Project (1 page) Page 6 City of Golden Valley 2016 Government Affairs Priorities 4. METRO Blue Line Extension Funds Issue In December 2015, the Metropolitan Council approved the revised scope and cost estimate for the METRO Blue Line Extension (Bottineau) Light Rail Transit Project. The Bottineau LRT is planned to enter Golden Valley along the Burlington Northern Santa Fe (BNSF) Railroad Corridor in the south and travel adjacent to parkland, residential, and institutional areas on the east side of Golden Valley. The City anticipates granting Municipal Consent for the project early in 2016. The Station Area Planning process for two station locations in Golden Valley was completed in 2015. Environmental and engineering issues surrounding the proposed stations, located at the LRT’s intersection with Plymouth Ave and Golden Valley Rd, must continue to be identified in the next phase of work. The Hennepin County Regional Railroad Authority, in collaboration with the Metropolitan Council and the Cities of Golden Valley, Minneapolis, Robbinsdale, Crystal, and Brooklyn Park, continue to work toward identifying and mitigating issues surrounding the eventual construction and implementation of the METRO Blue Line Extension LRT. Additional funding for future study and community outreach efforts is necessary to ensure that the project moves forward. The METRO Blue Line Extension LRT is part of a broader plan to expand mass transit options in the Minneapolis/St Paul metropolitan area. As the region continues to grow, investment in an enhanced transportation network is essential. There are many additional regional transitways currently under study or development in the region. Increased funding for the development of light rail transit and bus rapid transit is essential for the growth and well-being of the Minneapolis/ St Paul metropolitan area. City Position The City of Golden Valley urges support of light rail transit and bus rapid transit options, and seeks funding to enhance study and community outreach efforts for issues surrounding the development of the Bottineau LRT. 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 7 5. Metropolitan Council Inflow/Infiltration Grants—Public And Private Improvements Issue The Metropolitan Council Environmental Service’s (MCES) Water Resources Management Plan es- tablished an inflow and infiltration (I/I) surcharge in 2007 on cities determined by MCES to be con- tributing unacceptable amounts of clear water to the MCES wastewater treatment system. Since the inception of the surcharge program, 50 cities have been identified as excessive I/I contribu- tors. This number is subject to change, depending on rain events, and any city in the metropolitan area could be affected. The City of Golden Valley is a leader in the metropolitan area in addressing inflow and infiltration from public and private sources. The City has made significant investment to address I/I issues in the municipal system. In addition, through the City’s Inflow and Infiltration Ordinance, significant investment has been made by property owners to reduce I/I from private sewer services. City Position Because I/I reduction efforts benefit the entire metropolitan area, the City of Golden Valley sup- ports the state providing continued capital assistance for grants to cities as well as financial assis- tance through future Clean Water Legacy Act appropriations. 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 9 Initiatives Already Supported By The League Of Minnesota Cities And/Or Metro Cities 6. Oppose Levy Limits Issue Levy limits undermine local budgeting processes, planned growth, and the relationship between locally elected officials and their residents by allowing the state to decide the appropriate level of local taxation and services, despite varying local conditions and circumstances. For example, while working on its Capital Improvement Program (CIP), the City of Golden Valley reviews many revenue sources for financing future needs of the City. Levy limits make it impos- sible for the City to plan accurately for renewal of its infrastructure without compromising its bond rating. City Position The City of Golden Valley and Metro Cities strongly oppose levy limits. 7. Inclusion Of Motor Vehicles For Sales Tax Exemption Issue The City of Golden Valley is exempt from sales tax for most purchases except for business pur- poses (for example, Brookview Golf Course). The City is not exempt for motor vehicle purchases, because the sales tax exemption did not include the motor vehicle tax of 6.5 percent. Although police (marked) and fire vehicles are tax exempt, dump trucks that are used for snowplowing and road repair are not. City Position The City believes all City vehicles are necessary to respond to the needs of the City and supports including motor vehicles in the sales tax exemption. Page 10 City of Golden Valley 2016 Government Affairs Priorities 8. Improve Local Government Public Information Notification Procedures Issue To keep the public updated and informed, state law requires local units of government to publish various official notifications and documents in newspapers and often dictates which newspapers receive cities’ publication business. The number and variety of documents cities are required to publish, as well as the costs of publication, are burdensome. The media and newspaper industry continues to experience significant changes and declining subscriptions. At the same time technological advancements have expanded options cities can use to provide information to citizens, and citizens are demanding and expecting it. These new technologies are often more efficient, widely and easily accessible, and cost effective. Current state law regarding public access to city codes of ordinances should also address these changes for how citizens, the private sector, and other entities will have access to alternatives to existing news publications to obtain official government notices, documents, and information. City Position The City of Golden Valley believes the Legislature should eliminate outdated or unnecessary publi- cation requirements and that cities should be authorized to: • take advantage of new technologies to increase the dissemination of information to citizens and potentially lower the associated costs • designate an appropriate daily/weekly publication • use alternative means of communication, such as city newsletters, cable television, video streaming, e-mail, blogs, and city web sites • expand the use of summaries where information is technical or lengthy • publish and provide public access to local codes of ordinances on a website and to post revi- sions and changes to city codes, resolutions, and rules on the city website, when feasible 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 11 9. Emerald Ash Borer Disaster Assistance Issue The Emerald Ash Borer (EAB) is a destructive beetle that has killed tens of millions of ash trees throughout the Midwest. The beetle was first discovered in the Minneapolis area in 2009 and has currently been identified within two miles of the Golden Valley border. The City of Golden Valley proactively developed an EAB Management Plan in 2010 and updated it in 2012 to include a complete public tree inventory. The inventory identified that more than 24 percent of Golden Valley’s public property trees are ash. There are a total of more than 2,000 pub- lic ash trees and countless private ash trees throughout the community. The City of Golden Valley is very concerned about the total number and concentration of public and private shade trees that are in jeopardy from this destructive beetle. Currently, there is mini- mal funding and resources available to mitigate for the inevitable tree impacts on public and private property. City Position The City of Golden Valley supports procuring funding through federal, state, and county sources to help the City and private property owners with removal of infested trees and reforestation activities. Additional Documents (See Appendix 10) • Map: City of Golden Valley Public Tree Inventory (1 page) 10. Support Early Voting Initiatives Issue Golden Valley has had a high number of voters show up to the polls every year. With no-excuse voting this year, many people came in to vote early or applied online for an absentee ballot to be sent. Although the City is happy it is more convenient for the voter, the costs are more expensive due to postage, supplies for the absentees, and additional staff hours for both regular employees and election judges for the absentee board. City Position True early voting would allow the voter to actually vote and Cities would not incur the costs of ad- ditional supplies and postage. Page 12 City of Golden Valley 2016 Government Affairs Priorities 11. Support Tax Incentives For Community Reinvestment Issue Golden Valley has aging residential and commercial structures that are in need of repair and reinvestment. Reinvestment prevents neighborhoods from falling into disrepair, revitalizes com- munity, and protects the tax base. Historically, the state has funded programs to promote reinvestment in communities, including the “This Old House” program (which allowed owners of older homestead property to defer an increase in their tax capacity resulting from repairs or improvements to the home) and “This Old Shop” (for owners of older commercial/Industrial property who make improvements that increase the property’s market value). City Position Golden Valley supports state programs and incentives for reinvestment in older residential and commercial/industrial buildings, such as, but not limited to, tax credits and/or property tax defer- rals. 12. Update Fiscal Disparities Formula Issue Since enacted in 1971 and implemented in 1975, Fiscal Disparities has required cities to share a portion of their commercial and industrial tax base growth with other jurisdictions. The contribu- tion amount is based on the relative fiscal capacity of each community, which is measured by the market value per capita. Because Golden Valley has a high fiscal capacity, it contributes more to the pool than it receives. In 2016, Golden Valley will contribute $4,263,121 in net tax capacity. In recent years, more commercial and industrial parcels have petitioned for market value changes. It may take a number of years to settle a petition, and the ruling can allow valuations to be revised for the contested year as well as up to two years prior. For example, for taxes payable 2016, the 2014 taxable market values for commercial and industrial properties were used to establish Golden Valley’s contribution to the fiscal disparities formula. In 2015, Golden Valley had many parcels petition to lower their valuations and the adjustments are lagging. City Position The City of Golden Valley supports a revision to fiscal disparities that accounts for adjustments due to correction of market values. 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8006 Page 13 13. Affordable Housing And Workforce Housing* Issue Cities are concerned about meeting the demand for affordable housing, including the needs of aging citizens who want to stay in their communities and workers who want to live in the com- munities in which they work. As a result of currently low rental vacancy rates, many families and individuals may be unable to use Section 8 housing choice vouchers and thus unable to secure safe, decent, and affordable housing. City Position The City of Golden Valley supports additional tools for local communities to develop affordable and workforce housing. *Newly added City initiatives Page 14 City of Golden Valley 2016 Government Affairs Priorities Newly Added City Initiatives 14. Establish A Sustainable Funding Formula For Increased Transportation And Transit Funding Issue A well-coordinated state transportation policy using all modes of transportation in moving passen- gers and freight will enhance the state economic development of new and expanding business as well as foster additional tourism opportunities. City Position The City of Golden Valley supports dedicating more resources to all components of the state’s transportation system and ensuring local units of government have access to resources and fund- ing tools to meet growing needs. 15. US Highway 169 Improvement Planning From I-394 To Medicine Lake Rd Issue The 20-Year Minnesota State Highway Investment Plan indicates that no capacity improvements are planned for the US Highway 169 corridor between I-394 and I-94. Travelers experience from under one hour to up to four hours of congestion daily. Furthermore, since 2002 there have been more than 1,100 vehicle crashes along the corridor, in which 25 percent resulted in injury and one crash resulted in a death. The corridor provides access to many businesses, including General Mills, the Target Corporation, CS McCrossan, St Jude Medical, Select Comfort, Caterpillar, and US Foods, to name a few. In addition, institutions such as the Hennepin Technical College, the Robbinsdale School District , and others use the corridor as a primary access. Improvements to US Highway 169 have occurred north of I-94. Additional improvements have been completed at the I-494 interchange to the south. Since early 2013, City officials have been meeting with MnDOT staff to define needed transportation improvements along the US Highway 169 corridor and to identify potential funding sources. City Position The City of Golden Valley supports funding for the Hwy 169 Improvement Planning to achieve ca- pacity and safety improvements on Hwy 169 from south of I-394 to north of Medicine Lake Rd. f of .. R eMEMORANDUM Valley City Administration Council 763-593-8003/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting January 5, 2016 Agenda Item 6. A. Reset Meeting Dates Prepared By Judy Nally, Administrative Assistant Summary Each year the City Council reviews the calendar and resets meeting dates if there are any conflicts. Listed below are the meeting dates that need to be reset: City Council Meeting: January 19 - METRO Blue Line Extension (Bottineau Light Rail Transit) Project Public Hearing March 1 - Precinct Caucus June 7 - Council Member requested date change August 2 - Night to Unite October 4 - Rosh Hashanah Council/Manager Meeting: August 9 - Primary Election Day October 11 - Yom Kippur November 8 - General Election Day Recommended Action Motion to reset the following City Council meeting dates: January 19 to January 20 March 1 to March 2 June 7 to June 8 August 2 to August 3 October 4 to October 5 Motion to reset the following Council/Manager meeting dates: August 9 to Wednesday, August 10 October 11 to Thursday, October 13 November 8 to Wednesday, November 9