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08-28-14 Envision Connection Project Executive Board Minutes MINUTES Envision Connection Project Executive Board August 28, 2014 7:30 pm City Hall Council Conference Room Directors Present: Lynn Gitelis (chair), Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Wendy Rubinyi, Marshall Tanick, Blair Tremere Directors Absent: Mike Berger, Mike Schleif, Marshall Tanick, Other: Cheryl Weiler (Staff Liaison) 1. Call to Order Chair Gitelis called the meeting to order at 7:38 pm with a quorum. 2. Approval of Agenda Lund added Golden Valley Arts & Music Festival and moved the approval of the agenda as amended. Heidelberg seconded. Motion carried. 3. Approval of May 15, 2014 Minutes Tremere noted two typos. Heidelberg moved approval of the minutes, Lund seconded, motion carried. 4. Dean Penk Report On Envision and the Golden Valley Community Foundation Penk reported the Golden Valley Community Foundation is very supportive of what the Envision Board has done and is looking to bring forth new ideas, initiatives, etc and expand upon the creativity started by Envision. He said the Foundation invites Bridge Builders and other community organizations to join the Foundation as independent subcommittees. Because the Foundation is a funding organization and not an event planning organization, any group that comes forward must be able to do its own planning. Penk went on to list the Envision activities the Foundation supported in the past as well as other local endeavors, such as the Golden Valley Arts & Music Festival. Penk said he wanted to go on record as an Envision Board member to request that the City continue to support community endeavors, work in partnership with the Foundation, voice City support and City commitment to provide support to the Foundation in partnership with the City. Heidelberg said it seems Penk is asking for the same level of support for the Foundation as the City currently gives to Envision. Penk said one City problem is funding these events. Lund asked if the City has any proprietary right to these events, such as the VISI award. Gitelis provided the opinion that no one legally owns these things, that they are intellectual property, and that no City has tried to take ownership. Lund asked if there was a formal process for transferring rights of these events. Gitelis again provided the opinion that there is no claim by anyone. Lund then asked about public relations; for example, if these events go to the Foundation, then Bridge Builders can no longer use CityNews for publicity. Gitelis and Penk suggested that a partnership could be forged between the Foundation and the City for doing publicity for such Foundation events, and said the Mayor and City Manager are open to the idea. Tremere suggested there is no law that prohibits the City from publishing information about other organizations in the City newsletter and that the City could forge a partnership in which this could happen. He said there needn't be an iron gate. Tremere told the story of the formation of the Community Foundation five years ago. He said the Board crafted a resolution to form a Foundation to either make Envision a 501 c3 or to start another 501 c3. The next two years were spent creating a separate 501 c3 by taking the Golden Valley'Community Events Fund 501c3 status. Heidelberg asked if there is an actionable item in this discussion, added he thinks not, and asked to move on. Gitelis said the history is useful and added that most of Envision's functions will move to the Community Foundation. She said that just because you're not a City Commission, you can still be part of continuing this with the Foundation. Lund said the group wouldn't be able to pass the Envision functions to the Foundation, and that the notion of carrying this on as a think tank or anything will not occur in the Foundation. Gitelis said there is nothing in the Foundation bylaws that says it can't include an idea group. Johnson compared the situation to one in her own employer's organization. She suggested the Board specifically list things to be carried over to the Foundation. She said she felt it is key to let people know that the things done by Envision are still viable, and that her action item is to develop a proposal for City Council consideration. Tremere said he agreed with Lund as a practical matter but that he thought no action could be taken tonight. He thought Penk should meet with the City Council, then the Envision Board should regroup and forge a proposal, as it still exists until December. He said he's not comfortable deciding the matter tonight. Tremere then brought up the Lilac Project situation and the recent state defunding of the program because of lack of maintenance and lack of City funding. He pointed out that this is a hard lesson and should be kept in mind. Gitelis said the Lilac Project program needed project management beyond the conceptual level, and added the Foundation should keep that example in mind. Weiler mentioned a point of order, asking if the Foundation is making a request of the City or if the Envision Board is making a recommendation to the City Council. She then explained the process for making a recommendation to the City Council. Heidelberg said that the Board could recommend the City continue certain Envision events. Gitelis said the Board will recommend a process for transitioning these events to the Foundation. Heidelberg said the best the Board could do is to pass a motion. Lund moved that the City continue managing the VISI Award and Valley Volunteer Day programs and allow the Bridge Builders program to move to the Golden Valley Community Foundation. Glover recommended looking carefully at legalities between community foundations and private foundations, which the Board then agreed is not an Envision issue. Heidelberg suggested adding to the motion that the Board recommends the City continue programs in the spirit of Envision. Rubinyi seconded. Motion passed with Tremere abstaining. 5. Golden Valley Arts 8� Music Festival Lund told Weiler he had an updated list of community organizations that needed signage for the Arts & Music Festival. 6. Envision Board Accomplishments Weiler distributed a list of"Things That Wouldn't Exist Without Envision Golden Valley" (attached) and thanked the Board on behalf of the City for its hard work, creativity, and dedication to the community over the years. She said she had found it very rewarding to have worked on the Envision project since it began 10 years ago. She pointed out that the Envision Board was developed to promote Envision in the community, and now that the spirit of Envision is firmly entrenched, the Board members should look upon their accomplishments with pride. 7. Adjournment Moved by Penk and seconded by Johnson. Motion carried unanimously. The meeting adjourned at 8:44 pm. Lynn Gitelis, Chair P,r�T ST: � i j ' r eryl Weile aff Liaison *** Note: The work of the Board was completed at the conclusion of this meeting and therefore these minutes were not reviewed and approved by its members. ***