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03-08-16 CM Agenda Packet AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Chambers March 8, 2016 6:30 pm Pages 1. Human Rights Commission 2015 Annual Report and 2016 Work Plan 2-5 (10 minutes) 2. METRO Blue Line Extension - Golden Valley Road Station Design Update 6 3. Brookview Community Center Replacement (20 minutes) 7-12 A. Project Update B. Lease Purchase Schedule 4. Parkinson Friendly Communities (15 minutes) 13-14 5. City Code Amendment - Section 8.11: Special Events (45 minutes) 15-37 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. '`° Tf�is document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (7TY: 763-593-3968)to make a request. Examples of alternate formats ' may include large print, electronic, Braille, audiocassette, etc. �;;1�� °z. �,. � � � y�,�� y� �: :� � � �.� � � �� >�� ,�� , . City Administration/Council 763-593-3989 J 763-593-8109(fax) �... ... ��... .. ..�..�� F ,�..� ,.. �.. ....::�:_ �,_..��„��..�,,:��.��u��=�;. ��..�,� .��:._ ��,..��.�. ��5�._ Executive Summary Golden Valley Council/Manager Meeting March 8, 2016 Agenda Item 1. Human Rights Commission (HRC) 2015 Annual Report and 2016 Proposed Work Plan Prepared By Chantell Knauss, Assistant City Manager Summary HRC Chair, Carla Johnson, will be in attendance to present the 2015 HRC Annual Report and 2016 Proposed Work Plan and address any questions the Council may have. Attachments • 2015 HRC Annual Report (2 pages) • 2016 HRC Proposed Work Plan (1 page) e.. m � �1 5..� � '�'� ✓ o�den CITY OF GOLDEN VALLEY �� °� HUMAN RIGHTS COMMISSION (HRC) 2015 ANNUAL REPORT Council/Manager Meeting March 8, 2016 There are currently eight commissioners appointed to the HRC: Chair, Carla Johnson Vice-Chair, Jonathan Burris Adam Buttress Teresa Martin Susan Phelps Michael Pristash Nabil Pruscini Student Representative, Andrew Ramlet The Human Rights Commission sponsored three activities and co-sponsored two additional activities for community participation in 2015. HRC Conversations, Martin Luther King, Jr. Day Event—January 19 For 24 years the General Mills Foundation and United Negro College Fund have celebrated Dr. Martin Luther King Jr.'s legacy of service by sponsoring a breakfast and inspirational speaker on the holiday that honors him. 2015's event, "Reimagine the Future" with keynote speaker ponna Brazile, was held at the Minneapolis Convention Center. The HRC partnered with Spirit of Hope Church to host a viewing of the live televised event of"Reimagine the Future" with a continental breakfast. Approximately 25 people attended the event. Quad Cities HRC Joint Event "Genocide Awareness and Prevention" —April 18 The Human Rights Commissions of Crystal, New Hope, Golden Valley, and Robbinsdale hosted a program about the history of genocide and what can be done on a local level to help prevent future atrocities. The event featured speaker Dr. Ellen J. Kennedy, executive director of World Without Genocide. Dr. Kennedy spoke about the causes and consequences of genocide, efforts towards justice, and how to take preventative action. There were 49 attendees, in addition to the planning committee members from the four HRCs. HRC Conversations sponsored production of Blank Slate Theatre's "bottom" — May 14 "bottom" is an original play based on the stories of real sex trafficking survivors. The production was held in cooperation with Perpich Center for Arts Education. 12 people attended the event. Community Outreach Events The HRC Commissioners rotated staffing a booth at three Market in the Valley Sundays, as well as the Golden Valley Music &Arts Festival held on September 26. September 11 Dav of Service and Remembrance— September 10 The HRC sponsored the 3�d Annual September 11 Day of Service and Remembrance, held on September 10, in partnership with Second Harvest Heartland in Golden Valley. There were 34 people that volunteered of which the HRC had 15 participants. The group of 34 packed 2,012 pounds of split black beans. HRC Conversations "Human Sex Traffickinq Awareness" —October 22 The HRC hosted a presentation and panel discussion on human sex trafficking. The panel consisted of Joan Countryman of The Bridge for Youth, Terry Forliti of Breaking Free and Sergeant Grant Snyder of the Minneapolis Police Department. 23 people attended the event. Summarv For 2015, the City Council approved a budget of$3,500 for the HRC. The Commission expended $2,542.33 (72.6%) of their budget for professional fees; membership dues for the Minnesota League of Human Rights Commissions; expenses for a table, canopy and weights for use during HRC outreach activities; and to purchase of tickets to sponsor two tables at the 2017 Martin Luther King, Jr. Holiday Breakfast. During the course of 2015, the HRC held ten (10) regular meetings (January - December), five (5) public events for the community, and participated in four community outreach events. . o- . ,.r�. A '�` :�;� . . 4� �lc�en �� CITY OF GOLDEN VALLEY ��„ �; HUMAN RIGHTS COMMISSION 2016 PROPOSED WORK PLAN Council/Manager Meeting March 8, 2016 The Golden Valley Human Rights Commission (HRC) proposes the following work plan for 2016: HRC Conversations The HRC would like to focus their 2016 Conversations Series on the demographics of Golden Valley. On February 23, 2016, the HRC hosted a representative from the State Demographer's Office and heard demographic information on the areas of: Population Shifts, Aging Trends and Growing Diversity. Based on the State Demographer's presentation, the HRC will create a three-part series of articles to be published in three issues of the City News, which is distributed to nearly 9,000 Golden Valley households. Communitv Outreach The HRC would like to participate in community outreach activities by having staffing a booth at community events, such as the Golden Valley Music & Arts Festival. Specific community events will be determined, as they present themselves. September 11 Dav of Service and Remembrance The HRC would like to sponsor its fourth annual September 11 Day of Service and Remembrance in partnership with a local non-profit organization, to be determined. This has been a successful event in 2013, 2014 and 2015. The HRC would like to continue sponsoring this volunteer effort. Due to September 11, 2016 falling on a Sunday this year, this event would be scheduled for either Thursday, September 8 or Monday, September 12. HRC Conversations The HRC would like to keep the option open of hosting a forum with a speaker or panel, to further the dialogue in the community about the three topic areas based on the State Demographer's Office presentation and three-part series of articles in the City News. If held, the forum speakers/panelists would be determined at a later time and the event would be held in either Fall 2016 or early 2017. HRC Conversations. Martin Luther Kinq, Jr. Dav Event—Januarv 16 2017 will be the 27th year the General Mills Foundation and United Negro College Fund have celebrated Dr. Martin Luther King, Jr.'s legacy of service by sponsoring a breakfast and inspirational speaker on the holiday that honors him. The HRC would like to continue to purchase tickets and sponsor tables to this event for Golden Valley residents to be able to attend and participate, compliments of the HRC. Because this event is held in January of each year, the HRC wants to include it in the prior years' work plan. @w'&�& �"S �.+� \�+y,F'n�� \, �. � � M'ffi i' �r t:k t " .. y ^� � S �y. � .� � "� 2 ,�.� ��k: � � Fii��'/ �.� � i � .�:.. ��: "�r� w�� .� Physical i)evelopment De�artrne��t 7t53-S93-8o95/763-593-81 t39{fax) ��. ' :%?',(9:, , " '� R ,.. . ., � '.�k 4�@.?�i,�N�;a,°��^i,.�,�%;r,'.ib.�s.��.y e�a .. �a,,,^�a..,�„� ;`��`�5::,sa��.�.,�.;.,"��i .. .'.>"`. ,i,.:�Ss,..;...',��. . ,,.. „ �. .. . ., .. . .. , ..... �, ,,,„. Executive Summary Golden Valley Council/Manager Meeting March 8, 2016 Agenda Item 2, METRO Blue Line Extension - Golden Valley Road Station Design Update Prepared By Jason Zimmerman, Planning Manager Summary Staff from the Project Office will be on-hand to present the most recent revisions to the designs of the Golden Valley Road station park and ride, improvements to the intersection at Golden Valley Road and Theodore Wirth Parkway, and trail connections in the area. i�.,��v'�� dy�f( �L"� �... . \ o`., � � p z�'��`,.C,z�;'�.�;, 4,.:.; qdYr � / , w � �.g�.ni� �s�� .�F�'� .. y � �J �� r'; �" �� ., .� a�� 'a"'�` "'�/!� .�?�1'+ ,.. �"w!�^`�` ., '��1 Park and Recreation De artment r 763-512-2345/763-512-2344(fax) � �,s � "' �:.�. ��::i ,.. .,�'� �, rs,,,.< . y"'i1.ty sa,�`ss» r�,r�s�a,, ,�.y �' 4s' ,.�,d'� 5�^� �` � �j 4 �b�` h _�:�,,.. .... . .. .... .. ... .. .....v ........ .,..%. .. ....,�..�. ... s,.�s�'.�"h,',�,�.�,_,:�..:�,i .a./,�.+Y,. .�.,.... e �. �.,;,t�., �F%�'..�A�� nra`��,��/xs!,3��',f a��L'i".,,,.. . Executive Summary Golden Valley Council/Manager Meeting March 8, 2016 Agenda Item 3. Brookview Community Center Replacement A. Project Update B. Lease Purchase Schedule Prepared By Rick Birno, Parks & Recreation Director Sue Virnig, Finance Director Summary Staff will update Council on status of Brookview Community Center Replacement, February 23 Open House update and the schedule for financing. Attachments • Updated 2016 Brookview Community Center Public Open House Comments (4 pages) • Lease Purchase and Schedule (1 page) 2016 Brookview Community Center Public Open House Comments What do you like about the proposed design of the new Brookview? • Midcentury • Space use • Just about all of it • HGA is a quality architect with great design ideas • Looks like a great design, like the midcentury modern design, it's current & also fits into the neighborhood, glad there is senior area, kids area and play area, will be huge asset for the community • Not too big • Doesn't require disturbing the neighborhood houses • Doesn't negatively impact the golf course • Added activities • Modern design • Like the modern design • Love the modern, open architecture and the connection to the outdoors/golf course • Open spaces, lots of light, like the banquet space for weddings, graduations, receptions etc., • Well planned, within moderate cost boundaries,job well done! • Plan B for play area • Outdoor space • "View to pro shop" shows windows with overhang- picture framing view from inside - love it! Design overall is stunning! • I like the modern aesthetic • Love the water features and 2 stories, mod block design is nice, ready for a change and okay to contribute via taxes for it • On paper it looks good, city has gone cheap in the past when it comes to follow thru, if you start cutting back on features it will become a flop, cost money instead of moving • It is better than old/current structure which is worn down and sad, hopefully new structure and property will be taken care of, current retaining walls are unsightly and dangerous, improved traffic routes and marking are good • Should be more attractive and user friendly than current version, make it multi-purpose, not just golf • Overall fa�ade, larges spaces (playroom and banquet room), natural materials • Love how the golf seems to have remained a central focus which I believe is critical, nice work • Overall design is nice, provides useful community center with much to offer, kids play area is nice bonus, updating golf facilities will also provide new level of professionalism • Updated, investing in Brookview, kids area (may use occasionally), walking path, updated golf facilities • 2 terraces with banquet space open to it, flexible spaces, kids play area, integrating outdoor space with indoor, merging structure with nature, trellises, great details • Banquet hall • Long grasses, the more natural the better • Great clean layout, seems to accommodate all the demands on the building � Like that the Senior Center is on the �round level, close to the entrance, elevator & stairwav, but on the opposite end from the children's plav area. Also that the Senior Center includes a kitchenette area suitable for some level of food prep as well as easily makin� coffee or service snacks - plus a loun�e area, the classroom area that is easily made separate from the rest of the space and the addition of a separate stora�e room. This seems to be well planned for a variety of uses. I also like the looks of the lobbv area plus the addition of a reception station separate from the attached office space. It is nice to see the space look like it is desi�ned specifically for welcomin� people and providing a relaxin� spot for in-between activities • The desi�n seems a �ood compromise and provides a �ood level of the basic services needed for a combination communitvi center and �olf facility. What don't you like about the proposed design of the new Brookview? • Make sure there are 3-4 offices available for non-profits to share or to claim (and pay for) • ? regarding putting green in relation to #10 tee box, chipping green? • Community center should reflect the changing demographic of Golden Valley, population getting younger and more children, play area is good start • No plans for privacy fences for those living in proximity to new center, traffic and noise from functions will impact use of our back yards • Difficult to envision how inviting it will be from the front (east side), the back looks amazing, the front needs to be inviting to attract people to it • How about fitness center for adults, could be smaller with pay for use or membership • No white box theater, restaurant isn't much draw as we hoped for, seems small • No plans for privacy fences or similar shield for neighbors from noise and activity, building has moved closer to my residence • Don't pigeonhole rooms by calling them "senior" rooms, location is invisible from city core, the kids play area fa�ade is VERY imposing/blocky, need some well-designed relief for all that wall � Would want bathrooms for women on both floors and twice as many as for men, not enough space for classes, senior space seems too large • Noise and traffic speed in parking lot as a resident, people walk their dogs etc., thru area to access park, is there a bar in the party/ banquet area, or it a roll away style? • More welcoming entrance with walkways and traffic calming instead of massive parking lot, bike racks?, concern about traffic routes and parking issues, perpendicular vs. diagonal • No presentation view of building from east or driving up to it, it must look good when you drive up to it, traffic situation by moving building further east makes north/south traffic even faster, speed bumps of other traffic calming very much needed, building closer to property owners is concern, privacy fences needed, golf carts and traffic are issues • Banquet facilities are not sufficient, lots of money being spent should accommodate more than 200, too limiting in size • Concern about issues with traffic and parking lot, speed, enough space during busy times • Proximity to neighboring houses decreases privacy for everyone • Building is closer to neighborhood, visible from Ridgeway Road, horrible for parking lot, too skinny for traffic, golf carts, snow, current is bad and this will be worse, with this huge property why position a massive building against a neighborhood when there is lots of other space available, noise, traffic, lights and safety all concerns, privacy fences?, Run the valley?, tax break for neighbors that have to deal with these issues? • Number of bathrooms for women, maybe more? on both levels? • Too expensive, everything spent over 10,000,000, majority of residents don't come here, don't build it • Need more large flexible space • Reminds me of Walker Art Museum, hoping for smaller footprint • Seems short on parking, needs a club drop near building for golfers, probably a people drop location as well, garden outside Pro Shop occupy space needed for golfers and cart management, needs evergreens between 10th tee and lawn bowling • Cost I will have to endure over the next 20 years, I must also pay to use facilities for social occasions, based on the tax I pay the use of facilities should be free as a resident, should have been voted on by city residents, I was not contacted by council members about this Additional Comments: • Long overdue, looking forward to the completion • Don't skimp, consider allowance for future expansion, pool, move lawn bowling, more family friendly spaces with encourage families to move to Golden Valley, work to engage younger citizens! • Play equipment option B is more unique and interesting and better use of space, more like something would pay to use. The outdoor option seems like it should be free because it's outside. Both options would be huge improvement. I like option A as part of something bigger like Good Times park in EP, but I don't like it as much. • Golfers need a place for a good short game ie. chipping and pitching, not just putting, practice area • I don't like playground option A, because it looks like it's only for very little kids • Think about landscaping surrounding the building, what can be utilized as gathering spaces? • Wish that Golden Valley had an outdoor swimming pool, missed opportunity, maybe by the tennis courts (high corner area) or a little kid water space (water squirting up, small slide) • We need portable large mirrors for classes, so we can see ourselves for dance, exercise, etc. Please consider this • Need privacy between homes and building/parking/traffic and speed bumps in the parking lot • Consider making the landscaped areas "walled up" to bench/seat height to create more outdoor gathering spaces near golf area, high drama lighting, how could GV's midcentury history be celebrated/achieved here?, could front exterior be re-oriented to be more presented to landscape vs. hidden behind the trellis, opportunity for more gathered seating, nice place for outdoor presentations, Will outdoor event electrical be planned for? • Need large mirrors for dance classes, acoustics are important/good quality air walls, remember to consider enough space for storage • Hope the new building will meet the needs of the community, not just golf, there is much potential, how about a fitness center for adults? • Banquet room should have room for 200 people, sustainability is important (rooftop gardens, rain barrels, site retention of ponds, natural light, LED lighting, solar panels, low maintenance materials), like the originality • I believe Golden Valley needs a pool! • Time to turn some focus to the golf course and invest in some improvements. Golf revenue is critical to the financial success • Please schedule meeting with residents bordering the project. We have a unique set of concerns but also insights into this project • The neighborhood should have been involved in the process, noise will be an issue, safety in parking lot, etc. • Larger access doors between banquet rooms, and terraces, more drinking fountains that work to fill water bottles • 20 years of payments for a structure that is too big and too expensive, my property taxes are too high already, my wife and I will be moving in the near future • More wood on the exterior to promote the midcentury modern theme and sustainability • Not impressed with the long grass, big rocking chairs? • The whole thing should be voted on by city residents • I would like to see a variety of seatin�options in the entry area plus the "Community Gardens" area such as stone/concrete/wood benches (includin� some with back support); also includin�some that incorporate plantings or arches for vines. And decorative lightin� should be interspersed throu�hout the area so that it is welcomin� durin�summer evenin�s. Underline shows additional comments provided Lease Purchase and Schedule The Housing and Redevelopment Authority (HRA) would enter into a lease purchase agreement with the City of Golden Valley. The HRA would retain the title to the building until the lease is fully paid. The city, as lessee, pays rent that includes the interest component-lease payments are the functional equivalent of principal and interest on the bond. At the end of the lease term, the city takes title to the building. The key feature of a lease-purchase agreement is that the city must retain the right to terminate the agreement at the end of any fiscal year during its term, by a provision known as a "non-appropriation clause." This right must not be burdened by penalties so great that they make termination a practical impossibility. Because of this non-appropriation right, a lease is not an "obligation" as defined in Chapter 475—it is not a promise to pay money at a fixed future date, precisely because a city may choose simply to terminate and make no further payment. A lease-purchase transaction is therefore not subject to voter approval or any other portion of Chapter 475, with one exception: if the amount of the lease exceeds $1 million, that amount is treated as net debt for the purposes of the debt limit under Minn. Stat., § 475.53. Proposed Schedule April 12 HRA considers resolution of intent for Lease Purchase Public Input Meeting June 21 HRA Board and City Council consider Bond Resolution authorizing the negotiated Bond sale with selected Underwriter. August 4 Construction bidding process commences. September 1 Construction bids due Septem�er 20 Final Pricing and consideration of award of the Bonds by HRA/City Award Construction Contract October 19 Settlement of the Bonds �'�� :��.�: �� f� ,�� `�� h � �� , � �rx �^�� '� � City Administration/Council 763-593 8003/763-593-8109(fax) , „ �,.,-��.: ,,�5;�,,�'..�'3� . ,,.''i. � ,wa..,,l/✓.,�TG,. . .`i:i ...,.,.�',,:�'�.I.i�'n�',S�tr;z::�a"�e?.�1...�n. `��rt��l�``��.�......�...FA"`?:k:�\��9-.L� .,,. ,:,,.,,.0�A�F`�i.".�' ,�,�d#1 W��$��.��.:.`�..�\��mF.,+.�'R.�:x... Executive Summary Golden Valley Council/Manager Meeting March 8, 2016 Agenda Item 4. Parkinson Friendly Communities Prepared By Tim Cruikshank, City Manager Summary Staff inet with representatives from the National Parkinson Foundation Minnesota (NPFM) to discuss Parkinson friendly communities. NPFM is requesting assistance in promoting and developing a 2 minute vignette to air on KARE11. Attachments • Letter from Julie Steen, Executive Director, National Parkinson Foundation Minnesota dated February 24, 2016 (1 page) ��l�� e �►n��s�t� �� . February 24,2016 Mr.Timothy Cru�kshank City Martager City of Goiden Vailey 780�Galden Valley Raac� Gotden Valley,MN 55427 �ear Tim: Thank you#or taking the time ta learn more about the work of NPFM in building Parkinson friendly Communities. UVe have been'working in several Greater Minnesota car►�mun3ties for the last few years helping people with Parkinson's find resourees and sup�ort. iNith nearly 2,0(k7�eopie living with Farkinson's disease regularlytraveling through Golden Vailey,it seems logicai that`we shauid conr�ect. C)ur immediate vbjettive ta expand and grow this wark is to develop a 2 minute v4gnette ta air on KARE11 in Aprii, The goal of the vigr�ette is to help other commur��t�es understand the ease and bene�ts af developing an understanding af Parkinson's disease. We are asktng the fo�lowing of tl�e City of Golden Valley; � Identify city staff to receive a Parkinson awareness overview{45 minutesJ o Include the apprr,priate city representatives such a,s; park manager and staf#from police and�re o We will provlde thris training at your locatian or our office in Golden Valley o A training video is in production whiich can be pravided at a later time to others in your arganizatian • Identifiy participants for t�e filming of fihe 2 minute vignette o NPFM will provide a suggested script o KARE11 wi(I shoot,edit and produce the v�d�o o City ofi Galden Valfey will be invfllved in the review and final�pprc�v�i NPFM is working directly with locai businesses to parti:cipate in awareness training and the video as well. Thank you for consider�ng this opportunity to become rnore Parkinson's aware and participate in the KARE11 video. This videa will live on the NPFM website an�YouTube, Please let me know if I can a�swer adtlitional que�tions. Warmest�egards, �_ lulie Steen execut[ve directar NP'FM 5905 Galden Valley Road Suite 237 Gold�n Valley,MN 55422 �"l��t C�j�� § �. �,��6 r'��,�,� �„ � � ��s � � � � �. �� . � � �� , . Cit Admitnistration Council y � 763-593-8043/763-593-8109{fax) «T"'r' S �°d�.: .;, .,,:At.? ,,, „�':. ,,, •>- til.�v�'�a�sz��.��„»�%k �`�k.��.a?��`��„��'"s��i�v.. ��;;«'�ri��'�`,:�,,,. ,� >�M��?�,,..� Executive Summary Golden Valley Council/Manager Meeting March 8, 2016 Agenda Item 5. City Code Amendment- Section 8.11: Special Events Prepared By Tim Cruikshank, City Manager Summary At the January Council/Manager meeting the proposed City Code amendments regarding Special Events were discussed. At that meeting staff was requested to bring back additional information for review by the Council. This information is also being sent to the effected groups for their feedback. Attachments • Draft City Code Section 8.11: Special Events (6 pages) • Current City Code Section 8.11: Parades (5 pages) • Special Events Policy (6 pages) • Special Event Permit Application (4 pages) • Special Proclamations Policy (1 page) Section 8.1� Special Events Subdivision 1. Purpose and Intent. The purpose of this Section is to promote the orderly, compatible and safe use of property for temporary special events and to assure adequate provision of parking, sanitary facilities, utilities and safety services. Special events are further defined and regulated in the Golden Valley Special Events policy. Subdivision 2. Definitions. A. Applicant means any individual or organization who seeks��ecial Events Permit from the City to conduct or sponsor an event. � ��,: B. Special Event Permit means a permit issued by th�� ,after the Applicant has meet all applicable requirements and reviews set�rth i�a is Section. �,��; �:. >:, C. Outdoor means activity conducted outside of e anent �ure or building. �� ::; D. Special Event means any temporary, eve ;pen to the general "� '� and held on �`.. public or privately owned property. The� `° �ents include any s1i��; race, larocession carnival communit icni ��c� � ation � ndraiser danc�`�`�oncert, rge assembly or other Special Event.�This cia� � t" ordinanc��shall not apply to the following: � 1. Any permanent place of w��, stadium ath, ��ield arena theatre �� auditorium, or fairs conducte��r uant to Minn. ts. Chapter 38. �� , �,�\�� ,� ��,��, 2. Special Events or activities pe it� ��a �censed by �� er State laws or regulations of the City of Golde�.:,Valle�� , ;, �'ng p�� licly-sponsored activities in the local or regional park syst�� k �,� � �\ � � ��a., 3. Family gath � � � g , �� ding famil�7��eunions, �raduation parties, baptisms, confirmati � , wedd� �, etc. 4. Non-City wi � rag � ales. ��'� � ��. �;... 5. Na ring a ns��\�� \�; � °� ��:,, �y 6��ational '� ;� ��o Un � vents established through the Golden Valley Police �� Department��. ,°� �::. �� ,_� �.�- 7. ��eral proces '� s. 8. Ac�� ,��s conduc ��, by governmental agency acting within the scope of its a uth�� y �, 9. Residen � �z� �� '�,�� borhood block parties. Subdivision 3. P�,�` it Required. No person shall conduct or allow to be conducted any Special Event as defined in this Section without first obtaining a Special Events Permit. Subdivision 4. Requirements for Issuance of a Permit. A. The following standards shall apply to all Special Events: 1. Maximum Number of People. The Applicant shall not sell tickets to nor allow attendance at the permit location of more than the maximum number of people stated in the Special Event Permit. Golden Valley City Code Page 1 of 6 2. Sound Equipment. Sound producing equipment, including but not limited to public address systems, radios, phonographs, musical instruments and other recording devices, shall not be operated on the premises of the Special Event so as to be unreasonably loud or be a nuisance or disturbance to the peace and tranquility of the citizens of Golden Valley. 3. Sanitary Facilities. In accordance with Minnesota State Board of Health regulations and standards and local specifications, adequate sanitary facilities must be provided which are sufficient to accommodate the projected number of persons expected to attend the event. Potable water supply. Potable water, meeting all fede ��state requirements � ��. for sanitary quality and sufficient to provide drinkin � ater or the maximum number of people allowed at the Special Event, sl� �� provided. \�� \\\. ��\ 4. Security. The Applicant shall employ at their o� expe`�� ' uch security personnel as are necessary and sufficient t a ro�' de for� ��dequate security and protection of the maximum number � or�s in atte ��ce at the Special �,� � Event and for the preservation of order ,,;�d protection of pro��r in and around the event site. No permit sha e issue unless the Go�� Va��ey Chief �� .�`. of Police is satisfied that such nece;,. � �� nd su � 'ent security p ��nel will be provided by the Applicant for the durati � th �� t. �� 5. Solid Waste Disposal. A sanitary method of � osing of solid wastes, in compliance with state and �al laws and reg ns shall be provided and shall be sufficient to dispose�\�� e solid waste � � �ction anticipated for the maximum number of people v y the permi , ,� shall include a � � �. provision for holding and colle i�n�� h waste a �st once each day, � �\�� sufficient trash containers and �1.tfficie�� annel �� perform such tasks. �� ,� ;� �' ��`:�;�� 6. Parking and Tr �pntrol. A par��t��and tra��control plan for the number of ersons �� " �� p p�� :.attend the`,�vent mus��e submitted. Such plan must be sufficie �o ensu free flow o�traffic and make available rapid access for \, emerge � �� icles. � her, the Ap��ca,�t shall provide adequate off-street parking aci - � on t �site or within�� thousand five hundred (1,500) feet � thereof to acc z o ; �;�� o�ect�� number of ersons ex ected to attend th �;;:< � ��: ��`°° P p �� \ �� 7 ood Per � he A ,,��nt shall obtain a Minnesota Department of Health ,� �� food license ��shall c� � ..��t all times with the applicable health codes and �� \ �� gulation. Pro �� f lic�n � ~��all be provided to the City Clerk at least seven �`��days before� even�and kept on site for immediate inspection. �� . 8. Fir = ,;�tection. T Applicant shall, at his own expense, take adequate steps �� to ins�� fire pro�� tion as determined by the Golden Valley Fire Department. . � 9. Duration � �� ial Event. The Applicant shall operate the Special Event only on those d a�and during the hours specified on�the permit, which shall not be for mor� than seven (7) days. 10. Cleanup Plan. The Applicant shall, at cost to the City, immediately clean up, remove and dispose of all litter or materials of any kind, which is placed or left on the premise because of the event. If the Applicant neglects or fails to proceed with clean up within a two-hour period immediately following the end of the event, or if the cleanup is done in an inadequate manner, the City Manager or his/her designee is authorized to cleanup and charge the applicant for clean-up. Golden Valley City Code Page 2 of 6 11. Insurance. Before the issuance of a permit, the Applicant shall provide the City with a Certificate of Liability Insurance showing proof of general liability insurance and liquor liability insurance. a. Applicant shall procure and maintain for the duration of the event commercial general liability insurance or equal Special Event coverages protecting it from claims for damages for bodily injury and property damage which may arise from or in connection with the event's operation and use of the City's property in the minimum of $1,000,000 per occurrence. b. If alcohol will be sold or served, the Applicant mu-��,�;�e liquor (dram shop) insurance in the minimum of $1,000,00 � r occ�,irrence. ��. c. The City shall be endorsed as an additional i��u �� n�all liability policies. Applicant's insurance shall be primary. �� d. The City reserves the right to modify t4�� i urance � �.�irements � depending on the nature and scope�q�the �vent. ,�� :, 12. Claims. The Applicant shall agree to��nd and � old the City h ��b��from claims, demands, actions or cause�o�i��, ,ns, of�� y nature of c ��: � cter, c ��. arising out of, or by reason of conduct of=��-` ��t��th ��rized by su�i�premise ��.. extension, including attorney fees and all e ��;��.;ses. �� ;.� 13. Damages: The Applicant wi� � emnify the Cit �� ,damages that may result to City property as a result of a � �� ,�� .� 14. Waiver. The City Manager or hi her �� e may a nt a waiver from the �' requirements of this Section in y p . � �,��7vhere the Applicant can show that stric Q�� liance with i��ection �, �d cause exceptional and undue hards �� ` � „�� on of the ��ure of th��` pecial Event or by reason of the fact th�,�,� e cir� � ��tances ma � the requirement of this Section unneces��Such w �__. r must be �, nted without detriment to the public � health, �afe � �welfa�� and without�° �airing the intent and purpose of these regulations. �;��o� ��, y , �� , �� es `� " 15. quire� � �� t. The'��° anager or his/her designee may place any ��... er co � rea �� bly calculated to protect the health, safety and � �welfare of p ,��s att �� nt�,�r of the citizens of the City of Golden Valley. °`�� ` ��: ��,, ��\�\\.. ,\�� Sutidi��?�� 5. Applicat.�,�n Pro�� dures. �� .�� A written ��cation for a ��cial �vent Permit shall be filed with the City Clerk not less than forty-fi ��5) days b�� re the date�proposed for holding the Special Event. The application sh�� signed � the person, persons, or parties conducting the event and shall be accomp � by ��fee payable hereunder. � \\�\.�, A. The submitte �� plication shall include the following: 1. The names, addresses and other contact information for the person or persons responsible for conducting the event; 2. Date of proposed Special Event; 3. Type and description of the Special Event and a list of all activities to take place at the Special Event; 4. Address of proposed Special Event; 5. Name of property owner, if different from Applicant; Golden Valley City Code Page 3 of 6 6. A statement of the locations where the Applicant has promoted, operated or conducted similar events within the last five (5) years. 7. Duration of the Special Event, total number of days and/or hours during which the Special Event is to be held; 8. Estimated number of persons to attend; 9. Any public health plans, including supplying water to the site, solid waste collection and provision of sanitary facilities, if applicable; 10. Any fire prevention and emergency medical services p�l,��n applicable; 11. Any security plans, if applicable; `�� c,�a ,�:,. 12. Whether food or alcohol will be served at the ��nt; r, \�� 13. A detailed description of all public rights-o �d priva eets for which the Applicant requests the City to restri �. r a r normal pa . . , vehicular traffic or pedestrian traffic patterns, th�� ature of restrictions � � Iterations, �� . and the basis; �; ��:� < \\ \\\ � ��„ ��> 14. A description of any services, city person ci ��q�pment and ,�ity property which the Applicant requests the City to pr��`�,� , induding the Applicant's estimated number and type�needed, and the � s on which the estimate is made; �\ � �� \�� N� 15. Whether any sound amplificat� , � �� lic address � � �m will be used or if there will be any playing of anj�mu�� sical in� w ments; �� `;�� ,�� 16. apalicant signatur and� property�V��r s si � � if different from Applicant; �,, \�� _ � �� '�� 17. Any othe �� rmatio�j�� quested bj�he City, acting through its City Manager or his/h�' ��,y,,,�,anee d ; ,� ed reasona �� ecessary in order to determine the nature of the `� cial �� nt and the e � � nt of any Special Services. � � �� ,. Subdivisi � �s, Ch �s an � tion. ��o��;\� ��, . � . A. �� fee for a� �,,;,.�I Eve� r � � ermit�shall be established by the City Council. `:::` ` � ;�,., ��. B. �,ity shall also . ; uire o r charges relating to recovery of City costs which ma�� lude the ho � �; cost�`�or any employees working on a Special Event as estab�� ,�d by the C ,�< Council. � �� C. Equipme � arges��all be the current equipment usage rates as established by the City Co�� : \�� \\y� D. The City prom��on means advertising on City reader board, City web page, City newsletter, or"'Proclamation in accordance with the Golden Valley Proclamation Policy. E. The City may waive fees, recovery of costs and promote events if the event: 1. Is an activity that will serve as a benefit to the community as a whole and which, at the same time, is directly related to the functions of government; and 2. Is a community wide event; and Golden Valley City Code Page 4 of 6 3. Is free and open to the public; and 4. Is non-political; and 5. Has a secular purpose; and 6. Is not a for profit event and does not pay for event staff time; and 7. Enhances community pride and positive image, as determined by the City; and 8. Generates a positive economic impact for the City, as d ermined by the City; and , � � 9. Generates positive media exposure and visibility f�, �e City, as determined by the City; and s��\ ��° 10. Is considered one that would otherwise be pro 'ed by �i�\�,„ity (fee for service). � �� \� F� � The above criteria are generally true of city-ho ' , city cooperative a��ity supported events further defined and described in the S.�",��I Event� Policy. Financ�� st be provided upon request for any City supporte�� e �� ` .\ \�� Subdivision 7. Granting a Permit. �� a The City Manager or his/her designee reserves the rig review and determine whether or not a request for a Speci .� , ent and/or str osing is acceptable. It is the stated purpose of the City that all suc �� 'al Events an tr�et closings shall be deemed appropriate and inclusive of a �� ents. In th ��t the City determines the activity does not meet these criteri suc ��, tion sh�$� e denied. o��: ��,�� Subdivision 8. Denial q�� Qermit. ; �� °� � � ��\� �.c. The City shall have the r��k�yc`deny the pe �t if, in th� udgment of the City Manager or his/her designee, �'` nting�f;_, permit wo �d adverse�y affect the safety, health and welfare of the citiz � f Golde�� ;��;alle Such��enial ma also be based u on the �� Y• e Y p following circumst�nc�s°�,�� A. The even�would ,\\ � �\�\� .�� ience the general public. �� . B. Th��'�en � ��unre$ ,� bly infringe upon the rights of abutting properties. , � �� \��\�� `�\o �_ C,� event woul ��lict w��ther proximate event or interfere with �' �ruction or m ��nance�;�rork. �� ;' D. Ther ��not suffici��_��o safety personnel or other necessary staff to accom � te the e�: t. \ ;:. E. Other issue�� t �e��ublic interest as identified by the City. \�� a;�� Subdivision 9. En��cement and Penalties. �� e. A. The police department and other such officers, employees, or agents as the City Manager or his/her designee, shall enforce the provisions of this Section. B. The holding of a Special Event in violation of any provision of this Section shall be deemed a public nuisance and may be abated as such. C. Any person violating any provision of this Section is guilty of a misdemeanor and upon conviction shall be subject to the penalties set forth in Minnesota Statutes. Subdivision 10. Revocation of Permit. Golden Valley City Code Page 5 of 6 The permit for a Special Event may be revoked by the City at any time if any of the conditions necessary for the issuing of or contained in the Special Event Permit are not complied with or if any of the provisions of this Section are violated. Subdivision li. Termination of Permit. Applicant may terminate this agreement at will by giving 14 days written notice to the City Clerk. If less than 24 hours' notice is given to cancel an event that required contracted work, staff will be compensated for a 2 hour minimum charge. The City Manager or his/her designee has the authority to cancel or stop an event, if it is deemed that the public health, safety, or welfare would be better served with additional restrictions. No Special Event Permit shall be transferred to anoth= person or place without consent of the City Council. � �� \� �� s,� ` �� , �..,�;� ` a �� `� \\� c� �p\�\\ \ \ a��.°�a•` �\ \��z, �� \\��, �\\�. �� ``�. ; �a \�� \ ��\�� V, \�� . ��\\� , ��\ \ �� ° �� \\\ �\�� \�\�; �` �� : �;� � � . ,OO� � `� � � ��. �� \" � � ��\ � �:�� . ��`� `\\.. �� \ \, �\ �;�� c \ �� > � A" :\��\'. ��.�,. h:. ��, u:_t"� . ��Z�;, �\;. \a�� ; � �� \\\ �� \ . a\\` Golden Valley City Code Page 6 of 6 § s.ii Section 8.11: Parades Subdivision 1. Permit Required It is a misdemeanor to sponsor or participate in a parade or special event for which no permit has been obtained from the City. It is also a misdemeanor to obtain a parade or special event permit and not conduct the same in accordance with the permit granted by the City. Source: Ordinance No. 383, 2nd Series Effective Date: 09-28-07 Subdivision 2. Definitions A. Parade: means any movement of vehicles, persons or animals, or any combination thereof, which either moves together as a body so as to in some way impede or affect the free and unobstructed flow of vehicular or pedestrian traffic, or which moves so that some part thereof is in violation of one or more traffic laws or regulations, if such movement is without a permit hereunder. B. Special Event: is an activity sponsored by one or more organizations, individuals, or other entities, which uses City-owned land or public right-of- way for the gathering or movement of people and which either 1) is open to the general public or 2) is likely to impact vehicular or pedestrian traffic on public right-of-way by increasing its hourly flow by at least fifty percent (50%) or otherwise impeding the orderly flow of vehicular or pedestrian traffic. C. Parade Permit or Special Event Permit: shall mean the permit issued by the City.after the applicant has met all applicable requirements and reviews set forth in this section. D. Applicant: shall mean any person or organization who seeks a special event or parade permit from the City to conduct or sponsor such an event. Subdivision 3. Exemptions The following are exempt from this section: A. A special event occurring at any regularly established place of worship, auditorium, or other permanently established place of assembly for special events within the City. B. Special events sponsored by or in partnership with the City. C. Special events conducted by and held on school property. Golden Valley City Code Page 1 of 5 § 8.11 D. Funeral processions. E. Block parties on a residential street that has an average daily trafFic volume of less than one thousand (1000) vehicles per day. F. Groups required by law to be so assembled. Subdivision 4. Application. Application for a parade or special event permit shall be made to the Chief of Police at least sixty (60) days in advance of the date on which it is to occur accompanied by payment of the fee established by the City Council and shall contain all information required by the Chief of Police including, but not limited to, the following: A. The name, address and other contact information for the sponsoring organization and/or individuals involved. B. The route and/or property involved. C. If a parade, the length thereof. D. The estimated number of participants as weli as spectators and/or vehicles involved. E. The time of commencement and termination of the parade or event. F. The antic ipated number of people or vehicles or animals. Source: Ordinance No. 383, 2nd Series Effective Date: 09-19-07 G. The expected number of vehicles of attendees and parking provisions for the same. H. A detailed description of provisions to maintain public safety during the parade/event including, but not limited to, signage, barricades, trained personnel to provide for traffic and crowd control. I. If state, county or other governmental unit's rights-of-way are being used, the applicant shall provide copies of approvals from such other governmental bodies. Source: Ordinance No. 383, 2nd Series Effective Date: 09-19-07 J. A statement of the general purpose for holding the event. In its discretion the City may provide for traffic direction and control and assess such costs as necessary to the permitee. Golden Valley City Code Page 2 of 5 § s.ii Subdivision 5. Investigation The Chief of Police shall investigate the application. If the Chief finds that such parade or special event will not cause a hazard to persons or property, and will cause no great inconvenience to the public, and if the Chief is able to make arrangements for necessary direction and control of vehicular and pedestrian traffic, the Chief shall issue a permit for such parade or special event. The permit shall be conditioned on all items the Chief deems appropriate for public safety and welfare including, but not limited to, the items in Subdivision 7 of this Section. If the Chief finds that the parade or special event described in the application constitutes a hazard, a substantial inconvenience or if the Chief is unable to make adequate arrangements for direction or control of traffic, the Chief shall deny the permit and return to the applicant a statement of the denial and such findings. Subdivision 6. Appeal to Council Any denial of a permit may be appealed to the Council by delivering a written notice thereof to the City Clerk at least fourteen (14) days before a regularly scheduled council meeting at which such appeal may be heard. After considering the matter the Council may either 1) deny the permit or 2) grant the permit conditioned on any requirements it deems appropriate or necessary for public safety and welfare including changing the date, time, route or size of parade or event. The applicant shall have three (3) days thereafter within which to communicate acceptance thereof to the Chief of Police. Subdivision 7. Conditions City staff may require the following as conditions of the permit. Source; Ordinance No. 383, 2nd Series Effective Date: 09-19-07 A. Right-of-way permit B. TrafFic management plan which may include any or all of the following: 1. Road closures 2. Alternate traffic routes and detours 3. Parking plan 4. Alternate access for adjacent property 5. Expected vehicle volumes for event and rerouted traffic 6. Traffic-Control Officer(s) 7. Duration and scheduling of event C. Public safety plan which may include: 1. Providing uniformed officers or trained security volunteers 2. Fire protection 3. Emergency medical services D. Sanitary facilities and potable water for the parade/event as determined by the City Manager or his/her designee. E. Site clean up and solid waste provisions including dumpster on-site. Golden Valley City Code Page 3 of 5 § s.11 F. Notice to sur rounding property owners which describes the nature of the event, identifies the name and telephone number of the permit applicant and the date and time of the event, together with a map of the route, describing all restrictions on traffic and parking on or crossing the event route. G. Public liability insurance for the duration of the permit in a suitable policy form with a minimum combined single limit of two million (2,000,000) dollars aggregate, for any occurrence, naming the City as an additional insured. H. An Irrevocable Letter of Credit, bond or cash retainer in an amount to be determined by the Chief of Police at least two hundred percent (200%) of the costs estimated for clean-up and repair of property damage. Subdivision 8. Unlawful Acts A. It is unlawful for any person to hamper, obstruct, or impede or interfere with any parade, parade assembly or any person, animal or vehicle participating in the parade. B. It is unlawful for any person to drive a vehicle between the vehicles or persons comprising a parade when such parade is in motion. C. It is unlawful for any person to enter into a parade without prior authorization from the parade chairman. D. It is unlawful for any person or entity to participate in, organize, advertise, conduct, maintain, sell or furnish tickets for a special event in the City until a permit therefore has been obtained from the City. Subdivision 9. Additional Grounds for Denial or Revocation of a Permit In addition to the grounds for denial contained in Subdivision 4 above, the following are additional grounds for denial or revocation of a permit. A. The special event or parade is being conducted in violation of any of the terms and conditions of the permit, the provisions of this Section or any applicable laws, including, but not limited to noise regulations. B. The application for a permit contains any false or misleading statements. C. The special event or parade is of such a size or nature as to require the diversion of so great a number of law enforcement or fire department personnel as to deny reasonable law enforcement and fire services to the City as a whole. D. The time, size and nature of the parade or special event would unduly disrupt the safe and orderly use of any street or public place or material portion Golden Valley City Code Page 4 of 5 § 8.11 thereof, which is ordinarily subject to congestion or traffic at the proposed time or substantially interrupts the safe and orderly movement of traffic. E. Vehicles, temporary structures, sanitary facilities, tents, equipment or other materials used or to be used in the parade or special event fail to comply with all applicable health, fire or safety requirements. F. The parade or special event wiil interfere or conflict with another parade or special event for which an application has been previously filed or with a construction or public works project. G. More than two parade or special event permits have been issued in a twelve (12) month period for a particular event or parade or by any particular applicant. H. The applicant of a proposed special event or parade were previously permitted for a prior event under this Section and violated any term of this Section while operating under such permit. Golden Valley City Code Page 5 of 5 SPECIAL EVENTS POLICY I. General Policy Statement& Objective. The purpose of this policy is to set forth procedures to be followe by organizers of a Special Event who wish to use ciry property and/or require city s. Any organization wishing to sponsor or hold a Special Event in the City of Go ��n Valley will be Yequired to complete the Special Event PeYmit Application. The City �``�� duct a complete Yeview of any Special Event PeYmit Applicarion and infoYm the A ��'cant event is allowed. �. � '�� Special Events are defined as any tempoxary, event��n ,,.,,the general � and held on public or privately owned property. Events may��lude any parade,race, c ��al, community `� .� picnic, celebxation, fundraiser, dance, concert,�� assemb}�ox other s ecial�� °° �\:�� p ��'' P �;��:<: �\��c\�`�,, �� II. Tvues of S ecial Events. � The purpose of this secrion is to define the various type,��,sponsors of special events and to provide a guideline for justly deter � � the City's parric �� n level with Special Events. �°- �� .: �, ,� 1. Cit�-Hosted. A special event or��nt �� onducted b �City and laYgely funded by the City. � � � � � �� ' ��,�� `:, �`�� .�� 2. Ci Coo eY�� `�ecial event or��vzed and c�:�ducted by a tax exempt non-profit \�. e��\�� a� � organizat�c��i under `��on 501(c) (3) Yough (10) of the Internal Revenue Code that the City h�� d to sup�c��t through app��riation of funds within the City's budget This va\ �`� ��\o is typically a��`t��ual r ��ruig event Tl�s s an event that the City has deterniined is of general inteYest�� 1.�� v �s the City s public image. The City provides in- x finan ��uppoYt�'�`��vent as determined in the annual budget � pp p;:�\�.,, ; a Yo � � hich ��take the foYm of cash contriburions for services oY contributed �� , � �� City seYvice: .��cilitat�` ��z��nt activities. This event must meet the other � ��o\:�� ``�� xequirements o�� Specia� vent Policy/OYdinance and must Yeimburse the City for any �� ty costs in exc� �� of the�upport level authorized by the budget appropriation. � 3. Ci � orted. special event organized and conducted by a tax exempt non-profit orga ��_��n u ' Y Section 501 (c) (3) through (10) of the Internal Revenue Code that is `�� ' approve ll or partial waiver of cost recovery due to identifiable community benefits. �r e City may provide financial support to this event by waiving cost recovery. In effect,such an event is assisted by contributed City services to facilitate the event activities. This event must meet the other requirements of the Special Event Policy/Ordinance and must reimburse the Ciry for any City costs in excess of the support authorized by the waiver. *For the City-Hosted, City-Corporarive and City-Supported events,there will be no charge to the City to participate including Boards and Commissions. � Page 1 of 6 03/16 Golden Valley Special Event Polic�� 4. Any Other Event. A special event organized and conducted by either a tax-exempt non- profit organization or a for-profit company must meet the requirements of the Special Event Policy/Ordinance and must reimburse the City for any City costs. III. City Participation in S�ecial Events. The City Manager has the authoriry to determine,without further approval,which events that the City will provide fmancial,material,labor or other support to, and to what extent the support provided to any event by the City as of June 1 of each year will be considered the base line of support to that event. Any increase to the level of support to e event is subject to appYoval by City. Any support given to any event by the City is su�� change by the City at any time. \` o� �\ \�\` �\ ��'�\ � ��\ �� \�\�. � � � : �� ;',' ..., \��\„ �\ � \ \�`�,m \\\`.�: . � \.�.�:`._: ,�,�O�O��\� �� \o�`� �� \\\\\\\\, \��`��:\�\\.�� . \K° :` �� \� �\ \ ��\ \\\\\ �� \��\�... �\\ z �\ �� \\\ �\a;` �� :.. \� \�\�\� �' ��\� �\>� .. �. �\�� \\ \ \\�\\\\�\�\ � �� a �� ;: � � � \\ ` .. �`�� .�\ �� s �� :�\�\��\\. \ �\�` Page 2 of 6 03/16 Special Event List City- Hosted Special Events City special events planned, hosted, and financed by the City of Golden Valley some of which are... • Winter Family Festival • Run the Valley Race and Walk • Police and Fire in the Park • Golden Valley Fire Relief Association Street Dance • Ice Cream Social • Golden Valley Golf Classic , • Minnesota Night To Unite �� . • Public Safety Open House for Families with Special Nee �� City Cooperative S ��v nts � Cooperative special events planned, hosted and finance �. the City of Golden Va�'��; � coopeYation with other public organizations some of which are. y,., � �� . . � West Metro Home Remodelin Fair � �� _� ' g � � s �,.:. �� • Caring Youth Recognition �� " • Bike Rodeo �� • Lilac Project Planting Day '�� \ \\\\\�,.. City-S o e�'� ial Eve\�=' �� City-supported special events planned,hosted, a fina�� a�� ons or groups that Yeceive in- kind City services in exchang��r acknowledgem�� .��`City sup��y the event holdeYs are: �� :� ��\��,�� • Market In the Va �� a; � � �ztt • Golden Valle '� &Musi � �stival � • Recognized �tate ��Regio � � outh Athlettc'��nts Sponsored by the Golden Valley Youth �� Athletic Associat�ons � ��. �� :y ,�� <:'� �� ..��;�� . �� ... � � �, ��, �:, s� �� s � �'� � ��\��\�\::. .\\\`, ��\ 0 Page 3 of 6 03/16 Golden Valley Special Event Policy IV. Fees. 1. The Special Event Permit fee is $25. 2. Hourly Rate shall be the hourly cost for any employee working on a Special Event as established by the City Council. These rates are reviewed/adjusted annually. Please refer to Exhibit A to confirm rates. The hourly Rate shall include expenses related to the employee including fringe benefits. 3. Equipment Charges shall be the current equipment usage rates as established by the City Council. 4. A Replacement Cost will be billed foY missing and/or dama,��.� � 'pment and supplies. �� V. Billings for Special Events � 1. Special Event billing by the City shall be itemized b� � e emp ��time of the Physical Development, Police and Fire; equipment charge��n'c��any Yep a��ent costs for missing oY damaged equipment/supplies. `�� ;�, �' 2. If approved, event sponsors who have p��ously hos�ed the same year � ,��the year ��,\ �� prioY AND paid theiY bill in a timely rr3�nn � � be exi��ded the couYtes ��paying all City "\��.,, � fees after theiY event is completed and billed �` � e �Yen�yeaY. � �� \; 3. If approved, new events or e ents that are repea � ,��ually and did NOT pay their bill in a timely manneY must submit � �� a cash deposit, �� nth payment of 75% of estimated expenses be used as � ��'��to be credlted��'� t.�al payment. Deposit fees � �� ,� must be paid not less than 30 da� Yio� � newly sche ",�� event. �,,,;;;, VI. Re ulations and Pro dures. `° �� \ �� 1. Any perso �orga ��on wishing t ponsor a S�ecial Event must obtain a Special �� Event P s��not less `� 45 days befd the event. � \ �� ` ��\�� \��a"�. 2. Apphcations�+��,� Spe�� vent Permit��e available on the City's website or in the � � �� Ci C1eYk's of i�� i�� ;��Y��ecome a part of the perniit. Incomplete � � ��\. �_ __� � � willbe �� ned �� a. \ �� The non-Y� � ble pe'� `� �fee shall accompany the application. � �� \�`\ �_�-�,When apphcab�� event � p outlining the event may be requiYed. � a �� 5. '��'`� cash deposit � be calculated based on the anricipated and potential cost to the City o � � den Valley, ��d shall be submitted no less than 30 days before the Special Event Per ��,�� . 6. The duYa�'�.� � �the Special Event shall opeYate only on those days and during the �� hours spec�,�`'ed in the permit and shall not exceed 7 days. s�� 7. Issuance of a Special Event Permit does not consritute a waiveY of any FedeYal, State oY Local Laws.Applicants are responsible for complying with all applicable Federal, State, and Local Laws. 8. Issuance of a Special Event Permit does not,in any way,imply Ciry sponsorship of the Special Event. 9. Maximum Number of People:Applicant shall not sell tickets to nor permit attendance more than the maxunum number of people stated in perniit. Page 4 of 6 03/16 Golden Valley Special Event Policy 10. Parking and Traffic Plan: Applicant shall submit a parking and traffic plan for the number of person projected to attend the event which must include adequate off-street parking facilities on site or within 1,500 feet of the site. Applicant is required to pay all costs for traffic control measure and traffic control personnel. 11. Traffic Barricades: Applicant shall through a bona fide contractor prove,install and remove all the equipment as stipulated by the City Manager or his/her designee. The installation and removal of barricades by the Physical Development Department is subject to the Hourly Rates listed in Exhibit A. 12. Notice to Property Owners:Applicant may be required to prov�e a 30-day norice to surrounding pYopeYty owneYs about an upcoming Special Ev��`�. �� 13. InsuYance: Applicant shall provide the City with a Cert�f��of Liability Insurance showing proof of general liability insurance and liquo��a�b �nsuYance (if applicable) meetin the followin miiuinum re uirements: "' ��\\.\\, g g q `� �,�.�,-. � �. . � Applicant shall procuYe and maintain foY the.��'r��'n of the Sp � ' �vent commercial general liability insurance or equal specia� �ent coveYages pYotec ��om claims foY damages foY bodily injury and proper � �� age whi may aYise froni'��1�se�nnecrion ��a with the event's operation and use o�the ��.'s prop � in the miiiimur��i�$1,000,000 \� per occurrence. � ~ • If alcohol will be sold or se�ed,Applicant must liquor liability (dram shop) �� insurance in the iniiiiinum a �of 1,000,000 pe � rrence. �`��' ��;� � �� '� �. � � � • The Cit�� shall be endorsed as ��a � \ �uisured on a �ility policies. Applicant s insurance shall be prima�. �"� �`��A�� , �� . ��` �'�,e�� • The City res l�e right to mo��ese insura`��: requirements depending on the ��o �� ,�,�. nature an� o e � �� event. �� p ��`: �\ 14. Securit�.��, 'cant sh��ml'loy at the�`�wn expense such security personnel necessary to protect m um n��ber of persons��ttendance and to preserve order in and ; �o � �� aYound event si ��c��i�� e��ed unless the Golden Valley Police Chief is �� >� �� th the sa � plan. > will be billed at the Hourly Rate outlined in �\�� ,� �� Exhibit'`" O \ �,�. �' i� �� , Sanitar9 Facili��and Pot �� ateY Supply: Applicant shall provide adequate sanitary aciliries and pot��water��upply as in accoYdance with all federal and state � ,� �� iirements. `�� a 16. So��` aste DepQ��l: Applicant shall provide a method of disposing of solid wastes in comp�`�\�� '�e witl��tate and local laws and regulations. 17. Food Se �'�� pplicant shall obtain a Minnesota DepaYtment of Health food license and shall�omply at all times with the applicable health codes and regularion. PYoof of license shall be provided to the City Clerk at least 7 days before the event and kept on site for immediate inspection. 18. Clean up:Applicant shall, at cost to the City,iminediately clean up,remove and dispose of all litter or materials of any kind,which is placed or left on the premise because of the event. If the Applicant neglects or fails to proceed with clean up within a two-hour period immediately following the end of the event, or if the cleanup is done in an inadequate manner, the City Manager or his/her designee is authorized to cleanup and charge Applicant for clean-up at the Hourly Rate shown in Exhibit A. Page 5 of 6 03/16 Golden Valle��Special Event Policy 19. Claims:Applicant agrees to defend and hold the Ciry harmless from claims, demands, actions or causes of actions, of any nature of character, arising out of, or by reason of conduct of event authorized by such premise extension. 20. Damages: Applicant will indemnify the City for all damages that may result to City propert��as a result of an event. 21. Additional Requirements: The City Manager or his/her designee may place any additional conditions reasonably calculated to protect the health, safety and welfare of persons attendant or of the cirizens of Golden Valley. These requirements may include specific staff levels for Police, Fire,Physical Development or other personnel. Expense will be billed to the Applicant under the terms of this policy. �� ` . . 22. TeYmination: Applicant may texminate this agYeement at w��y giv�g 14 days written notice to the City C1eYk. If less than 24 hours'notice is `�� to cancel an event�that required contracted woYk, staffwill be compensated ��a °�``'� minimum chatge. \��. The City Manager or his�heY designee has the auth � � to ca��,r�'; r stop an event,if it is deemed that the public health, safety, or welf �� w�o�`��d be be ' � � rved with additional restrictions. No Special Event PeY��"�� ,be transferre �`s��otheY peYson or place without consent of the Counc�l �� ;�`�� \. ��". ��. \`\\\. \\\\\ �\ �� ,°, `� � EXHIBIT A �� :�� SPECIAL EVENT fi �� SCHEDUL ��R SERVICES (The fee schedule may be��t.� `� .and updated annu ��the��itY) �� . � \ \�, �� Public Works Personnel ��ost p �� ,�.. ';,u��m 2�`1��. ,.s��er em lo ee call-in Gen ��ab�\, $6��>. �� • �� Police D�`��, ent e 'nnel Cos� er Hour \�� , �.\� • Police ��;;;;;;�er � $70 \`�� `��,�\�� ' F� ,�tmen��onn� � �;�r,,� er hour �� • eY ��,,. $35 ��, �� ` Vehicles ;A�`�::�� Cost er hour ` � �� ., ��;��_. � �� . � y�;�_ • GaYba e $125 � \:�< � ��,� Pick U t �� $45 \� ,\, m tru��, $125 • B �. �., � ck $125 � • Fire�:= ck $250 Page 6 of 6 03/16 City Clerk � 7800 Golden Valley Road,Golden Valley,MN 55427-4588 city of 763-593-8012 � TTY:763-593-3968 � www.goldenvalleymn.gov � kluedke@goldenvalleymn.gov goldenl� va ey . - . - � - � . . . . � �� , Complete#��plica�io� `acct�rdance with the�ity��n`Ua11ey Specia) Ev�rr��olicy and re#urr��##o th��y*�lerk's Cjffice at � �, least"��s��sre the�#arting date of t�ie event.Pl��k?�aware there�sa�25�{?plica#ion fee,an��s�ditton��fe�s may�`e chacged ��I�a�`#he��e�of even#and�ity ser�i�es requ�ree�' `� ;;��"` �t�� °�� v � �� t ��h = � ��u�mfi##ing a Spec�al Even��rmit.�pplication,you and your or��rc�n agre�t+a#he��r�s£�u#lmed in'the Spe��l,:�ven#s Pol�cy and . � <u �� t , � �.. �. � aN other ordinances��v�� ar��ity requirements t�a;��may app��ts�=#his spec�a�'�?ent � �. .. � K. , �..,. . <� �,- �.. ,. <��- � � � Name of Special Event �� Name of App�icant or Organization(If the organization is a non-profit,a copy of the So�(c)3 statemenf�t�st be attached) � �; � � ��s�� f.r�.�.��., �:: ,�� . Name Daytime�s�one #�' Address City State Zip Email address �� r'�i�:. Starting date&time � � � �ndingc}��&time £ �� Estimated event attendance � Location of event . �..i� Is the event in coordination with another even#? � O Yes (Even��lame: ) ��: ��: _� Provide a detailed description of all�avities that will`�ake place. ,��`� �� „� � � ��; ;� Location(s)of event park � ��. £ Amplified soun ; $ No O Yes * .� Provide a descrep�ion of any recording and soundq�np(ification`equipment to be used at your event and the times: �;�_ f,. �.. Restrooms provided? 0 �, �0 Yes � 'J I-low many? Company contracted for restrooms �-:,�� _� ,�� Trash disposal? 0 No O Yes . Company contracted for trash disposal ��, Request to use City utilities? O No O Yes (Additiona(use fees may be charged) City Clerk ( 7800 Golden Valley Road,Go�den Valley,MN 55427-4588 cfty of 763-593-8012 � TTY:763-593-3968 � www.goldenvalleymn.gov � kluedke@goldenvalleymn.gov golden valley . - . - � - � . . . . �. � � �� . � � �x � � Applicant�r�N�r�naintain adulf supervision of�hte�v�n#a�ai1 times.Additional se�a-i��ay be stipu��ted:by�the pol�ce��urity �vill be bilJ��,,per the S}�ecia�Event P�1icy.�f,�r��ave qaes�ion�about the arx��irity�tQ�rowide,cnntaet�l��`��ep�rt- ment a�7f�3=593-8079. <^ � � � �� , � � � � �, � , � h>.�.,; : ,��: � � If event security will be provided by the applicant,explain arrangements: y�:„ ;;,. �; � �� If the applicant is requesting the Police Department to provide security,please explain your rec�ta�st: ��w �N'% ��". .� Date: Time: to Number of offi��rs: ' Date: Time: to Number of , „ ers: ��=�" �Y Date: Time: to Number. `fficers: Date: Time: to Num�er of i3�are�'s: �� . f� ' - . - . . . . Name of park Location of park � �tr � � , �� _x Shelter(s)to be used � q:° �amber of people attending`�; -ry� .�. �. ;� � � � [.. Date of use Time,Q�us�. Y �r:,.�.�:_ ��,.;3 Contact person �Ja,�rtime phone Email address �. ��,. � � � - . - . . � � . . � .� � �� ,. x.. O An event map is required if event will`�` e# xandJor sid�wa�ks(�or a parade,run,etc)or will use multiple locations.Attach a complete map showing assembly and dis a%I��c�ations,route plan,and any streets or parking lots you are requesting be blocked. O Parade application is re,quar�d if event include�,��de. � Tent Permit a � �� pp� o�'�s ��e �or any tent t�a��xe'',� s�20o square feet. �t.. O Fireworks dis�p�ay applications ar� ��#able upon rec�est. ,t O Street or Sidewalk Closing Permit apjsii�c�tion is required if event requires closure of any streets or sidewalks. O Tempo `` L+quor License application`i"s�quired for the sale of alcoholic beverages. O Mob�le o ��" � �` �Iing application is req �d for operation of a food truck. �.:':_=_,t. ,�r, E. �� x� � City Clerk � 7800 Golden Valley Road,Golden Valley,MN 55427-4588 city of 763-593-8012 � TTY:763-593-3968 � www.goldenvalleymn.gov � kluedke@goldenvalleymn.gov golden� valley . - . - � - � . . . . - - - - - . -. » r � v ; . Th��f"or yox�r��a��'es�k��in hosting a spesial eve�t�r�CCxi�c��n Yal��y.To help�ou ac��ve��s��nost succsssfu)ever�k�sossible for your�� , _ , ,, organiia�i�rr,'we�r�?p�-��c�f��a 6s#�f sta�dard services�it�ms and��s�oc�ated fees you��incu�-�s.�ac�r#af planning yovr even� i�ot all events will req��-s��serv{c�slitems,nor is this(ist intendedf�a�`�pt-es�nt all services aratl ite�€a��t�at ma�y be necessery#'or%t�e ��: wc+peration of,youc ev��,. '.�. � `�.. � ; , . � �� : : �.: � :� , �� .;� �r�� `�v ��S�:.ys, f�„=:i City Personnel(Cost Per Hour) Vehicles(Cost Per Hour) Minimum 2.5 hours per employee call-in Garbage Truck-------------$60 ��. Public Works General Laborer----------$bo Pick Up Truck --------------$75 Police Officer----------------------------------$75 Dump Truck - -------------$35 < v� Firefighter --------------------------------------$35 Bucket Truck*,� =-------=-_$125 ,. Fire Truck��--- -------------$250 Permits&Licenses � � ParadePermit---------------------------------------------------------------------------- --------- --$o` -- i ParkUse---------------------------------------------------------------------------------------------------based c�itser Tent/Canopy Inspections-required for tent exceeding �� „ �� . 20o sq ft and canopies exceeding 40o sq ft(per site)-"-""' """""""""-----$35 �� :;, � , � :ry ��:.- Each additional tent and/or canopy(per site)---------------- � - -$25 �'; �.� Mobile Food Vending � �. , , Non-residential zoning districts �� ' �� Up to three days(City Park-limit three days)-------------------- ----»---$qo p�r day¢,, Upto 12o days ----------------------------------------------------------------- ---=-----$�50 «.. Street or Sidewalk Permit -------------- ------ - -------------------- ------To be determined upon review �� > � Temporary Liquor License ------------- �� -•---y y--_----------------- ----- --$100 r. �$y Fireworks Display--------------------------�� ------ --------- -,---------------- ------ �oo � � � � �:. �...:�,. �.��. � �._.. � � �~, � ,'. 3 � `��" �, , �� :�: p%%y�� F � ��,F �}t� �'* # �.R � ,_..� ?� � �i , ',� City Clerk � 7800 Golden Valley Road,Golden Valley,MN 55427-4588 city of 763-593-8012 � TTY:763-593-3968 � www.goldenvalleymn.gov � kluedke@goldenvalleymn.gov golden valley � - . ' - ` • • . • _ . �: 'f`�+�:a�iji�icant hereby agrees#c��ave-`s�efsnd;hold harmless,end;indemnify the City of GQ1den��allsy ariz�aii of its officers dep��en#s;"agencies; agents,and ernployee��cd�(e�#.ive1}+.the?'City")from and�gainst zny and a11�laims,losse§�ar�aa�es,injuries,fines,penalties��f��ists,cncluc�ing attor- neys fess,eharges,liakii��t�;"or ofh�r exposures,hqyv�ver-caused,resulting frorn ar,isi�r�r,�ii£`of"or in"any way related��a�he app�icant's event as herein described and�pplica�i's�se c�f City property andJt��'„right-of-way.,N4thing here�n s�a1l��ue any effect on the G#�+�s�t�#�t tti��ssert any liability de{ense , , r. : . inaccordan��Nith Minnesota 5tatutes.��.` �. �� ' �� :: � ��,_ The Caty ar�rt�s�l�discretion,rnay require#he�p�ican#to obtain liability insurance covQrage(s)for any-evei�t,��°e Cityi�ptifies the Appl�can#„i�a wn# ing that liabili��rr�surance is required,fhe Applica`nt must provide proof of the appropriate liability insurance�s)in the am�nt(s)provided herein:� � � Tke A�ip�acant must provide the City with a Certificate of lnsurance showing proof of the required liability.ia�surance(s).The City must be,;��ste'd as�r+ addi#ional insured on al1 liability policies.Applicant's insurance shall act as the primary insurance coverage#or any claims of loss couered,by.the insur- ante,pcslicy. - The Gity,in i#s sole discretion,may require an Applicari�to ob#ain any or all of the following insurance coverage,in at least the coverage amounts contained hQrein: t.Ap�5licant mustAbtain commerciaf general liability insurance or equivalent special event coverage protecting Applican#and City from clairr�s f�sr damages or bodily injury and property darnage which may arise out of or in connection with the event's operation and use of the City's prop�rty flr' right-of-way.This-g4nera)liability insurance policy shalf be in an amount not less than$�million per occurrence. 2.if alcohol will be servQd or included in Applicant's event,App►ican#must obtain liquar arability(also known as dram shop)insurahce'rn an amount not less than$i million per`flccurrence: The City reserves the right to modify these insurarace requirements at its sole discrQtion based on the nature and stope of Applicant's proposed event. _ . 1 understand that 1 may be required to obtain insurance coverage as outlinecl herein before the City will approve my use of City property or right-of way. I hereby agree to obtain such coverage as the City may deem necessary and to provide City al(necessary documentation of such insurance coverage. 1 further certify under the pena(ty of perjury that I am authorized to execute contracts and other instruments and legalfy bind the Applicant. Signature of event applicant Date submitted to City Printed name and title of event applicant . ... , � :. For OfFici�) Use Only<< Pfease refurn this page with your signa#ure and commeRts to the City G(erk as sflor�as possible. Special Event Routing Signature of Approval Da�e` Staff Comments ; Streets Maintenance Supervisor " Nas MTCO been notifi'ed? ❑ Yes ".� No Physical Development Director Police Chief Fire Chief Parks and Recreation Director City Manager City Clerk �; This tlocument is available in alternate formats upon a 72-6our request.Please call 763-593-8006(TTY:763-593-3968)to � make a request. Examples of alternate formats may include large print,electronic,Braille,autliocassette,etc. GOLDEN VALLEY SPECIAL PROCLAMATIONS POLICY The City Council will consider only proclamations which relate to City departments or services and Golden Valley-based services organizations. The following criteria wili be used in considering any proclamations: 1. Should not conflict with other activities or programs in the City. 2. Should enhance civic appeal, i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same. 3. Should not be discriminating in nature or tend to have a negative impact on other's civil rights. 4. Should not promote activity of a religious nature or benefit any particular business. Approved by Council May 5, 1981 and September 19, 1988