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03-15-16 CC Agenda Packet (entire)AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber March 15, 2016 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting - March 2, 2016 3-6 B.Approval of Check Register 1. City 7 2. Housing and Redevelopment 8 C.Licenses: 1. General Business Licenses 9-10 2. General Business Licenses 11-12 3. Gambling License Exemption and Waiver of Notice Requirement - Sons of the American Legion Post 523 13-15 4. Gambling License Application to Conduct Excluded Bingo - Sons of the American Legion Post 523 16-18 D.Minutes of Boards and Commissions: 1. Environmental Commission - December 14, 2015 19-21 2. Bassett Creek Watershed Management Commission - January 21, 2016 22-28 E.Bids and Quotes: 1. Authorize Purchase Two Ford SUV Police Interceptor Squads 29 2. Authorize Purchase Ford Transit T-150 Van 30-31 3. Authorize Purchase 800 MHZ Mobile Radios - Fire Department 32 4. Authorize Purchase 800 MHZ Mobile Radios - Police Department 33 F.Receipt of January 2016 Financial Reports 34-42 G.Authorize Amendment to Agreement for 2015 Bassett Creek Restoration Project 43-46 H.Accept Human Rights Commission 2015 Annual Report and Approve 2016 Proposed Work Plan 47-50 4.PUBLIC HEARINGS A.Public Hearing - Ordinance #592 - Approval of Conditional Use Permit 145 - 8812 7th Avenue North - Empty the Nest, Applicant 51-66 B.Public Hearing - Ordinance #593 - Major PUD Amendment Plan for Central Park West PUD No. 121, Amendment #1 - 5075 Wayzata Boulevard - RISLP, LLC, Applicant 67-111 5.OLD BUSINESS 6.NEW BUSINESS A.Authorize Contract for Fire Facility Organizational Study 112 B.Authorize PUD Permit for Central Park West PUD No. 121, Amendment #1 113-117 C.Authorize Contract for Brookview Community Center Replacement Construction Management Services 118-119 D.Authorize Amendment for Technology Systems for Brookview Community Center Replacement Project 120 E.Authorize Lakeview Park Playground Equipment Replacement 121-125 F.First Consideration - Ordinance #594 - Amendments to City Code Section 8:11: Special Events 126-153 G.First Consideration - Ordinance #595 - Amendments to City Code Section 5:31 Temporary Liquor License 154-159 H.Announcements of Meetings 1. Future Draft Agendas: City Council April 5, 2016,Council/Manager April 12, 2016, and City Council April 19, 2016 160-162 I.Mayor and Council Communications 7.ADJOURNMENT city of UNOFFICIAL MINUTES DOMCITY COUNCIL MEETING valley GOLDEN VALLEY, MINNESOTA March 2, 2016 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1 B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Garry and City Clerk Luedke. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Clausen, seconded by Council Member Snope to approve the agenda of March 2, 2016, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Snope, seconded by Council Member Fonnest to approve the consent agenda of March 2, 2016, as revised: removal of 3F1-Letter of resignation from Dan Steinberg from the Open Space and Recreation Commission and the motion carried. 3A1. Approve Minutes of the Goal Setting Meeting of January 25, 2016. 3A2. Approve Minutes of the Council/Manager Meeting of February 9, 2016. 3A3. Approve Minutes of the City Council Meeting of February 16, 2016. 3131. Approve City Check Register and authorize the payments of the bills as submitted. 3132. Approve Housing and Redevelopment Authority Check Register and authorize the payments of the bills as submitted. 3C1. Authorize the issuance of General Business Licenses as recommended by staff. 3C2. Approve the issuance of an On-Sale Wine (including strong beer) and Non-Intoxicating Malt Liquor License to Turnery Properties d/b/a Super 8 Golden Valley, located at 6300 Wayzata Boulevard for the license period through June 30, 2016. 3C3. Receive and file the gambling license exemption and approve the waiver of notice requirement for Interfaith Outreach and Community Partners. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - February 8, 2016 2. Human Rights Commission - January 28, 2016 3E1. Approve purchase of one MT Trackless Sidewalk Maintenance Tractor from MacQueen Equipment Company, Inc. in the amount of $108,133.50. 3 3F2. Accept Brookview Community Center Open House Public Input comments. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3F1. Letter of resignation from Dan Steinberg from the Open Space and Recreation Commission Council thanked Mr. Steinberg for his service to the City of Golden Valley. Unofficial City Council Minutes -2- March 2, 2016 3F1. Resignation Letter from the Open Space and Recreation Commission - continued MOTION made by Council Member Clausen, seconded by Council Member Snope to accept a letter of resignation from Dan Steinberg from the Open Space and Recreation Commission and the motion carried. 4. PUBLIC HEARINGS 4A. Public Hearing - Ordinance #591 - Amending Section 11.35 Light Industrial Zoning District regarding Accessory Retail Uses Associate Planner/Grant Writer Goellner presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Schmidgall, seconded by Council Member Snope to adopt Ordinance #591, amending Section 11.35 Light Industrial Zoning District regarding Accessory Retail Uses in Light Industrial and Industrial Zoning Districts upon a vote being taken the following voted in favor of: Harris, Snope, Clausen, Schmidgall and Fonnest and the following voted against: none and the motion carried. 5. OLD BUSINESS 5A. Approve Amendments to Employee Handbook - Section 5.17 Assistant City Manager Knauss presented the staff report. City Manager Cruikshank answered questions from Council. There was Council discussion regarding the amendments to the Employee Handbook. MOTION made by Council Member Fonnest, seconded by Mayor Harris to adopt Resolution 16-10, adopting Amendments to Employee Handbook - Section 5.17 upon a vote being taken the following voted in favor of: Fonnest and Harris, and the following voted against: Schmidgall, Clausen and Snope and the motion failed. 6. NEW BUSINESS 6A. Authorization to Sign Police Sergeants (LELS Local 304) Agreement Assistant City Manager Knauss presented the staff report and answered questions from Council. There was Council discussion regarding the Police Sergeants agreement. MOTION made by Council Member Snope, seconded by Council Member Clausen to authorize the Mayor and City Manager to sign the 2016-2018 Police Sergeants (LELS Local #304) Labor Agreement upon a vote being taken the following voted in favor of: Harris, Fonnest, Snope, Clausen and Schmidgall and the following voted against: none and the motion carried. 6B. New Neighborhood Notification Policy Planning Manager Zimmerman presented the staff report and answered questions from Council. Unofficial City Council Minutes -3- March 2, 2016 6B. New Neighborhood Notification Policy - continued There was Council discussion regarding the new Neighborhood Notification Policy. MOTION made by Council Member Schmidgall, seconded by Council Member Snope to adopt Resolution 16-13, rescinding Resolution 14-051 and adopting a new Neighborhood Notification Policy upon a vote being taken the following voted in favor of: Harris, Snope, Clausen, Fonnest and Schmidgall; the following voted against: none, and the motion carried. 6C. Agreement for 1-394 Inflow and Infiltration Phase 1 Design and Construction Professional Services Utility Engineer Kakach presented the staff report and answered questions from Council. City Engineer Oliver answered questions from Council. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to authorize an agreement with Short Elliot Hendrickson, Inc. to provide professional services for Phase 1 design and construction along the 1-394 corridor not to exceed the amount of $47,108.80 and the motion carried. 6D. Agreement and Feasibility Report for the Xenia Avenue and Golden Hills Drive Improvement Project Utility Engineer Kakach presented the staff report and answered questions from Council. City Engineer Oliver and City Manager Cruikshank answered questions from Council. There was Council discussion regarding the feasibility report and agreement for engineering services. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to authorize agreement with WSB and Associates to provide Engineering Services for the Xenia Avenue and Golden Hills Drive Public Improvements Project not to exceed $118,192 and the motion carried. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Resolution 16-14, ordering preparation of a Feasibility Report upon a vote being taken the following voted in favor of: Harris, Schmidgall, Fonnest, Clausen and Snope; the following voted against: none, and the motion carried. 6E. Execution of Flood Damage Reduction Grant Assistance Program Application City Engineer Oliver presented the staff report and answered questions from Council. There was Council discussion regarding execution of a Flood Damage Reduction Grant Assistance Program application. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 16-15, authorization to execute the Flood Damage Reduction Grant Assistance Program Application upon a vote being taken the following voted in favor of: Harris, Snope, Clausen, Schmidgall and Fonnest; the following voted against: none, and the motion carried. Unofficial City Council Minutes -4- March 2, 2016 6F. Announcements of Meetings The next Council/Manager Meeting will be held on March 8, 2016. Some Council Members may attend the Robbinsdale Area Schools Empty Bowls Event on March 8, 2016, from 4 to 7 pm at Cooper High School at 8230 47th Avenue, New Hope. The Community Blood Drive will be held on March 9, 2016, from 1 to 5 pm in the City Hall Parking Lot. Open for Business will have office hours on March 11, 2016, from 9 to 11 am in the Council Chambers. Some Council Members may attend the Robbinsdale Spanish Immersion School annual fund raiser on March 11, 2016, from 6 to 11 pm at the New Hope Cinema & Draft House at 2749 Winnetka Avenue, New Hope. Some Council Members may attend the League of Women Voters event on March 19, 2016, starting at 10 am at the Brookdale Library at 6125 Shingle Creek Parkway, Brooklyn Center. 6G. Mayor and Council Communication Council Member Clausen stated that Jeanne Fackler the City's Senior Coordinator retired this week and thanked her for her service to the City. She also reminded residents that Run the Valley is scheduled for April 16, 2016. Mayor Harris stated that the new Park and Recreation guide is available. He also said that the Minneapolis Mayor has invited area Mayors to a meeting on Affordable Housing. Mayor Harris thanked the Park and Recreation staff for their assistance at the Community Center Open House and the Public Works Department for managing the ice rinks and winter trails. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Fonnest and the motion carried unanimously to adjourn the meeting at 8:10 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city of va goldenvi , .4, � E A dnx TAdministrative Services De artment 763-593-8013/763593 3969(fax) w :..:.. VIEW Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. city 0 goldeniV,V-, %� MEMORANDUM valley Administrative Services Department 763-593-80131763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. city 0 golden,"iv.�, Af3VT 7' MEMORANDUM Physical Development Department 763-593-8030/763-593-3968(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. C. 1. General Business Licenses Prepared By Shannon Dietrich, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the license number, applicant name and address, license type and fee of those who have submitted an application for approval. #6837 Collision Center Motor Vehicle Facility $ 25.00 900 Florida Ave S #8634 Ace Solid Waste Refuse Vehicle(s) $ 150.00 9813 Flying Cloud Drive #8633 Ace Solid Waste Recycling Vehicle(s) $ 50.00 9813 Flying Cloud Drive #8626 Allied Waste Refuse Vehicle(s) $ 550.00 9813 Flying Cloud Drive #8622 Allied Waste Recycling Vehicle(s) $ 350.00 9813 Flying Cloud Drive #8625 Aspen Waste Refuse Vehicle(s) $ 250.00 2951 Weeks Ave SE #8624 Aspen Waste Recycling Vehicle(s) $ 150.00 2951 Weeks Ave SE #8627 Baldy Sanitation Refuse Vehicle(s) $ 50.00 5906 Henry Street #6823 Budget Waste Systems Refuse Vehicle(s) $ 100.00 9813 Flying Cloud Drive #3856 Curbside Waste Inc. Refuse Vehicle(s) $ 50.00 5232 Hanson Ct N #8639 Darling Ingredients Inc. Refuse Vehicle(s) $ 50.00 9000 382nd Ave #8635 Dick's Sanitation Refuse Vehicle(s) $ 150.00 8984215 th Street W #8636 Dick's Sanitation Recycling Vehicle(s) $ 50.00 8984 215th Street W #8630 Randy's Environmental Services Refuse Vehicle(s) $ 550.00 4351 US Hwy 12 SE #8621 Randy's Environmental Services Recycling Vehicle(s) $ 100.00 4351 US Hwy 12 SE #8631 Suburban Waste Refuse Vehicle(s) $ 50.00 15718 Village Woods Drive #8638 Garbageman of Twin Cities Refuse Vehicle(s) $ 100.00 13895 Industrial Park Blvd #6817 Waste Management of MN Inc. Refuse Vehicle(s) $ 300.00 10050 Naples St NE #6812 Waste Management of MN Inc. Recycling Vehicle(s) $ 50.00 10050 Naples St NE Recommended Action Motion to authorize the issuance of licenses as recommended by staff. city 0 olden MEMoR � DU v �y Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. C. 2. General Business Licenses Prepared By Kris Luedke, City Clerk Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. #8601 Lubrication Technologies Bulk Oil Storage $25.00 900 Mendelssohn Avenue North #8606 Schuller's Tavern Dancing/Entertainment $375.00 7348 Country Club Drive #8604 American Amusement Arcades 4 Amusement Devices $60.00 2100 West 96th Street at 6400 Wayzata Blvd #8605 RZMP Corporation 2 Amusement Devices $30.00 7345 Country Club Drive at 7348 Country Club Drive #8602 Theisen Vending Company 3 Amusement Devices $45.00 2335 Nevada Avenue North at 7348 Country Club Drive 2 Amusement Devices $30.00 at 8806 Olson Memorial Hwy 2 Amusement Devices $30.00 at 6920 Wayzata Blvd #8603 Chester Bird American Legion 3 Amusement Devices $45.00 200 Lilac Drive North at 200 Lilac Drive North Recommended Action Motion to authorize the issuance of licenses as recommended by staff. city 0 olden MEMORANDUM va CY City Administration/Council 763-593-3991 1763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. C. 3. Gambling License Exemption and Waiver of Notice Requirement- Sons of the American Legion Post 523 Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the Sons of the American Legion Post 523. MINNESOTA LAWFUL GAMBLING LG240B Application to Conduct Excluded Bingo No Fee Page 16/15 6of 2 ORGANIZATION INFORMATION Organization Previous Gambling Name: Sons of The American Legion Post 523 Permit Number: Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: Mailing Address: 200 North Lilac Drive City: Golsen Valley State: MN Zip: 55422 County: Henn Name of Chief Executive Officer(CEO): David Jenkins Daytime Phone: 612-618-3330 Email: emailchico@aol.com NONPROFIT STATUS Type of Nonprofit Organization (check one): E]Fraternal EIReligious a Veterans Other Nonprofit Organization Attach a copy of at least a=of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) Current calendar year Certificate of Good Standing Don't have a copy? This certificate must be obtained each year from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive,Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803,or toll free 1-877-551-6767 Internal Revenue Service-IRS income tax exemption 501(c) letter in your organization's name Don't have a copy? Obtain a copy of your federal income tax exempt letter by having an organization officer contact the IRS at 877-829-5500. Internal Revenue Service-Affiliate of national,statewide,or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. EXCLUDED j3INGO ACr=vm Has your organization held a bingo event in the current calendar year? F�Yes Fv-',]No If yes, list the dates when bingo was conducted: The proposed bingo event will be: ❑✓ one of four or fewer bingo events held this year. Dates: 11-18-2016 -OR- conducted on up to 12 consecutive days in connection with a: FIcounty fair Dates: civic celebration Dates: E]Minnesota State Fair Dates: Person in charge of bingo event: David Jenkins Daytime Phone: 612-618-3330 Name of premises where bingo will be conducted: Chester Bird American Legion Post 523 Premises street address: 200 North Lilac Drive City: Golden Valley If township, township name: County: Henn LG240B Application to Conduct Excluded Bingo Page 26/15 6of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township On behalf of the city, I approve this application for excluded On behalf of the county, I approve this application for excluded bingo activity at the premises located within the city's bingo activity at the premises located within the county's jurisdiction. ,�/��/ J�o jurisdiction. Print City Name: Vt✓wL� lva l!t�6 Print County Name: Si%ofsonnel: Signature of County Personnel: TitDate Title Date TOWNSHIP(if required by the county) On behalf of the township, I acknowledge that the organization The city or county must sign before is applying for excluded bingo activity within the township limits. (A township has no statutory authority to approve or deny an submitting application to the application, per Minnesota Statutes, Section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. Chief Executive Officer's Signature: Date: � (Sign re must be CEO's signature; designee may not sign) Print Name: David Jenkins MAIL OR FAX APPLICATION &ATTACHMENTS Mail or fax application and a copy of your proof of nonprofit Bingo hard cards and bingo number selection devices may status to: be borrowed from another organization authorized to conduct Gambling Control Board bingo. Otherwise, bingo hard cards, bingo paper,and bingo 1711 West County Road B, Suite 300 South number selection devices must be obtained from a distributor Roseville, MN 55113 licensed by the Minnesota Gambling Control Board. To find Fax: 651-639-4032 a licensed distributor, go to www.mn.gov/gcb and click An excluded bingo permit will be mailed to your organization. on Distributors under the LIST OF LICENSEES,or call Your organization must keep its bingo records for 3-1/2 years. 651-539-1900. Questions? This form will be made available in alternative format Call a Licensing Specialist at 651-539-1900. (i.e. large print, braille) upon request. Data privacy notice: The information requested will be able to process the application. Your members,Board staff whose work requires on this form(and any attachments)will be used organization's name and address will be public access to the information; Minnesota's Depart- by the Gambling Control Board(Board)to deter- information when received by the Board. All ment of Public Safety;Attorney General;Com- mine your organization's qualifications to be in- other information provided will be private data missioners of Administration, Minnesota Manage- volved in lawful gambling activities in Minnesota. about your organization until the Board issues ment&Budget,and Revenue; Legislative Audi- Your organization has the right to refuse to sup- the permit. When the Board issues the permit, tor,national and international gambling regula- ply the information;however, if your organiza- all information provided will become public. If tory agencies; anyone pursuant to court order; tion refuses to supply this information,the Board the Board does not issue a permit,all infor- other individuals and agencies specifically may not be able to determine your organiza- mation provided remains private,with the ex- authorized by state or federal law to have access tion's qualifications and,as a consequence, may ception of your organization's name and address to the information; individuals and agencies for refuse to issue a permit. If your organization which will remain public. Private data about which law or legal order authorizes a new use or supplies the information requested,the Board your organization are available to Board sharing of information after this notice was given;and anyone with your written consent. city 0f golden MEMORANDUM �T r', City Administration/Council 763-593-3991 /763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. B. 4. Gambling License Application to Conduct Excluded Bingo-Sons of the American Legion Post 523 Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Attachments • Application to Conduct Excluded Bingo (2 pages) Recommended Action Motion to approve the gambling license application to conduct excluded bingo for the Sons of the American Legion Post 523. MINNESOTA LAWFUL GAMBLING 5/15 LG220 Application for Exempt Permit Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event,the • awards less than$50,000 in prizes during a calendar year. application fee is#100; otherwise the fee is$150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORHATION Organization Previous Gambling Name: Sons of The American Legion Post 523 Permit Number: Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: Mailing Address: 1841 pennsylavina ave so City: St. louiss park State: mn Zip: 55426 County: henn Name of Chief Executive Officer(CEO): David Evah Jenkins Daytime Phone: 612-618-3330 Email: EMAILCHICO@AOL.COM NONPROFIT STATU5 Type of Nonprofit Organization (check one): aFraternal Q Religious Veterans Q Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) aA current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption(501(c))letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Chester Bird American Leqion Address (do not use P.O. box): 200 North Lilac Dr. City or Township: Gilden Valley Zip: 55422 County: henn Date(s) of activity(for raffles, owl- LAZ JJ�� indicate the date of the drawing): 1 �4' Check each type of gambling activity that your organization will conduct: ❑Bingo* F-1 Paddlewheels* ❑Pull-Tabs* F]Tipboards* Raffle (total value of raffle prizes awarded for the calendar year:;1,200.00 ) * Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. LG220 Application for Exempt Permit 515 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting period,and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a ist class city). 30 days. The application is denied. r� !l The application is denied. Print City Name: V�l`e Print County Name: Signa r of Ci Pers nnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP(if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes,section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: 4� __�.n./'Zi Date: 2-24-2016 (Signatu must be CEO's signature; designee may not sign) Print Name: David Jenkins REQUIREMENTS MAIL APPLICATION AN ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or all gambling conducted on one day. a copy of your proof of nonprofit status, and • Only one application is required if one or more raffle drawings are application fee(non-refundable). If the application is conducted on the same day. postmarked or received 30 days or more before the event, the application fee is$100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Board. Roseville, MN 55113 Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years(Minn. Statutes,section 349.166,subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form(and any attachments)will be used address will be public Information when received Commissioners of Administration, Minnesota by the Gambling Control Board(Board)to by the Board. All other Information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and International gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit,all information provided will become order;other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format(i.e. large print, braille) upon request. An Equal Opportunity Employer GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes December 14, 2015 Commissioners Present: Lynn Gitelis, Dawn Hill, Tracy Anderson, Debra Yahle, Tonia Galonska, Larry Johnson, and Jim Stremel Staff Present: Eric Eckman, Public Works Specialist; Council Member Larry Fonnest and Claire Huisman, Administrative Assistant Absent: None Call to Order Lynn Gitelis called the meeting to order at 7:00 pm. Approval of Regular Commission Meeting Minutes MOVED by Stremel, SECONDED by Hill, and the motion carried unanimously to approve the minutes of the October 26, 2015 regular meeting and the November 23, 2015 joint meeting with the Parks and Recreation Commission. Program/Project Verbal Updates Eckman provided updates on the revision of the City's Comprehensive Plan. The Planning Commission will be bringing in a planning consultant to provide guidance in Comp Plan updates and the roles of the Commissions in the process. Planning Commission would like Environmental and Open Space & Rec Commissions to take part as well. Solar Partnering with New Energy Equity, the city has set up two 40KW solar systems. One is on top of the Public Safety Building and the other is on the Public Works Maintenance Building. These systems generate enough power to operate both buildings. Any power not used is pumped back into the Xcel Power Grid. The contract term is 15 years and over that time, the savings to the City will be approximately $90,000. Natural Resources Eckman stated that the Sentencing to Service people were out helping with the City's natural resource management plan by cutting trees and buckthorn along the Bassett Creek nature area; ponds and City culverts. Water Resources • The 2015 Bassett Creek Restoration Project has begun which extends from Rhode Island Ave to Duluth St. They will begin native vegetation planting next spring. • The Schaper Pond diversion curtain was installed which will improve the quality of the water before it reaches Sweeny Lake. • Barr Engineering is continuing to work on the Long Term Flood Damage Reduction Study and will be meeting with the cities involved to discuss the study results and cost scenarios. Eckman will look into providing the group with the minutes and/or slide show from that meeting when it occurs. Forestry Tree and Landscape Code revision is up for approval at the next Council meeting. Minutes of the Environmental Commission December 14, 2015 Page 2 of 3 Planning Current applications for Conditional Use Permits were briefly discussed. Other Items METRO Blue Line Extension Project update — Met Council approved the revised scope and cost at their Dec 91h meeting. Golden Valley's Open House and Public Hearing for Municipal Consent is tentatively set for the Feb. 2nd City Council meeting. Bottineau will hold a public hearing on Jan. 19th at 6pm in the Minneapolis Central Library. Beth Robertson-Martin from General Mills' Pollinator Center gave a brief presentation on Pollinators. Some of the key points mentioned: • There are two distinct focus areas: honeybees (which are not native to US) for agricultural purposes; and wild pollinators (everything except honeybees) • Pollinator populations have declined due to: habitat loss; pesticide use; disease and pests • They are working with the Xerces Society which helps to protect North America's bees and butterflies by: creating a diversity of bloom; protecting nests & egg-laying sites; no use of pesticides • Xerces provides practical advice and recommendations to industry and communities • General Mills has planted an area (0.2 acres) on their main campus to provide milkweed and flowering species that will attract pollinators. They are also planting a pollinator area (1.2 acres) at the JFB site. Ideas for 2016 work Plan Eckman opened with a quote from the minutes of a 2014 council/manager meeting which encouraged Golden Valley to be a leader in environmental issues and promote being a green city with a commitment to conservation, sustainability, and energy efficiency. Eckman then presented a list of work plan tasks for the Commission to consider in 2016: • Outline City's bee friendly strategies; possibly work with Xerces Society on a community project. • Look into City sponsored community gardens • Apply for Blue Star Award Program for stormwater management • Apply for Green Step City recognition • Explore Hennepin County's Zero Waste Program • Explore more opportunities for solar energy and alternative energy sources • Draft a resilience section for the comp plan • Educate residents to retain, infiltrate or reuse stormwater • Prioritize and make recommendations on investments and management practices in the City's nature areas and open space parcels Additional items were also discussed: Hennepin County apartment move in/ move out program; and reduction or reuse of waste on construction sites. Council member Fonnest felt there should be a larger vision for the Commission. They should look toward a three year goal which would take a more global direction. Minutes of the Environmental Commission December 14, 2015 Page 3of3 The Commission will discuss further their goals and purpose at their next meeting. Adjourn MOVED by Hill, SECONDED by Anderson, and the motion carried to adjourn the meeting at 9:OOpm. Claire Huisman Administrative Assistant Gr [tern 4f1 B('Wh9(' 1.21-16 Bassett Creek Watershed Management Commission Minutes of Regular Meeting January 21,2016 Plymouth City Hall,8:30 a.m. Commissioners and Staff Present: Crystal Commissioner Guy Mueller, Vice Chair Plymouth Alternate Commissioner David Tobelmann Golden Valley Commissioner Stacy Hoschka,Treasurer Robbinsdale Alternate Commissioner Michael Scanlan Medicine Lake Commissioner Clint Carlson St. Louis Park Commissioner Jim de Lambert, Chair Minneapolis Commissioner Michael Welch Administrator Laura Jester Minnetonka Alternate Commissioner Patty Acomb Attorney Troy Gilchrist,Kennedy &Graven New Hope Commissioner John Elder Engineer Karen Chandler, Barr Engineering Recording Amy Herbert Secretary Technical Advisory Committee (TAC)Members/Other Attendees Present.- Derek resent:Derek Asche,TAC,City of Plymouth Jane McDonald Black,Alternate Commissioner,City of Golden Valley Erick Francis,TAC,City of St. Louis Park Patrick Noon,Alternate Commissioner, City of St. Louis Park Bruce Kehi, Hennepin County Emergency Jeff Oliver,TAC, City of Golden Valley Management Richard McCoy,TAC,City of Robbinsdale Liz Stout,TAC,City of Minneapolis 1. CALL TO ORDER AND ROLL CALL On Thursday,January 21, 2016, at 8:32 a.m, in the Medicine Lake Room at Plymouth City Hall, 3400 Plymouth Boulevard, Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and asked for roll call to be taken [City of Minneapolis and City of Plymouth absent from roll call]. 2. CITIZEN FORUM ON NON-AGENDA ITEMS No issues raised. 3. AGENDA l BCWMC January 21, 2016, Meeting Minutes Chair de Lambert requested a reordering of the agenda to move 5C—Consider Approval to Submit Commission Projects for Inclusion in Hennepin County All-Hazard Mitigation Plan—ahead in the agenda to precede item 5A. Commissioner Mueller moved to approve the agenda as amended. Commissioner Elder seconded the motion. Upon a vote,the motion carried 7-0 [Cities of Minneapolis and Plymouth absent from vote]. 4. CONSENT AGENDA Commissioner Mueller moved to approve the Consent Agenda as presented. Commissioner Elder seconded the motion.0 pon a vote,the motion carried 7-0 [Cities of Minneapolis and Plymouth absent from vote]. [The following items were approved as part of the Consent Agenda: the December 17,2015,Commission Meeting Minutes,the January 2016 financial report,the payment of invoices,S etting the February 5 and March 3, 2016, TAC meetings,Approval of Amended Contract with Recording Secretary,Approval of Proposal from MMKR to Perform 2015-2016 Financial Audit,Approval of Final Financial Report on 2012 Main Stem Restoration Project for Clean Water Fund Grant,Approval of Commissioner Request for Reimbursement of Registration Fee for Road Salt Symposium,Approval of Resolution to Transfer Funds from CIP Account to Administrative Account,and Approval of Resolution to Transfer Funds from Administrative Account to Channel Maintenance Fund and Long-Term Maintenance Fund]. The general and construction account balances reported in the Fiscal Year 2015 Financial Report prepared for the January 21,2 016, meeting are as follows: Checking Account Balance $585,012.65 TOTAL GENERAL FUND BALANCE $585,012.65 TOTAL CASH& INVESTMENTS ON-HAND (1/12/16) $3,626,334.61 CIP Projects Levied—Budget Remaining ($3,361,369.08) Closed Projects Remaining Balance $264,965.53 2012-2014 Anticipated Tax Levy Revenue $7,123.77 2015 Anticipated Tax Levy Revenue $5,157.95 Anticipated Closed Project Balance $277,247.25 5. BUSINESS C. Consider Approval to Submit Commission Projects for Inclusion in Hennepin County All- Hazard Mitigation Plan Administrator Jester introduced Bruce Kelii of the Hennepin County Emergency Management Division to discuss the idea of adding the Bassett Creek Watershed Management Commission into the All-Hazard Mitigation Plan for the County. She explained that the plan is multi jurisdictional,so all of the cities are already included in the plan and the County has recently been reaching out to watershed management 2 BCWMC January 21, 2016, Meeting Minutes organizations and watershed districts about including projects in the plan. [Commissioner Welch of Minneapolis and Commissioner Tobelmann of Plymouth arrived.] Mr. Kelii stated that the All-Hazard Multi-Jurisdiction Mitigation Plan originated from a specific set of federal documents that brought the plan to the point it is at today. He said that Section 322 out of Federal Act DMA2000 allows the County to place mitigation strategies and plans into the County's local document. Mr. Kelii explained that a document submitted to the County by Mark Ray with the City of Crystal indicated that the BCWMC had worked on or had approved a Flood Damage Grant Reduction Assistance Program application. He said that the document triggered the County to connect with the BCWMC because it was taking steps in such projects. Mr. Kelii stated that such projects connect the County to the Department of Natural Resources(DNR).He added that with the DNR grant program,there is a specific statement about being able to leverage hazard mitigation funding from FEMA,which is where the County steps in due to Section 322. Mr. Kelii explained that the Section 322 says the County should go to folks who are asking for partner grants and to get them into the All-Hazard Multi-Jurisdiction Mitigation Plan in order to support the idea that the watershed is working toward natural resources improvements. Mr. Kelii explained that by getting the watershed's projects into the plan,the watershed could use Section 322 in the event that disaster strikes the communities and watershed projects are affected. He said that in the case of disaster on those lands where the BCWMC has done projects,the watershed might look for some type of recovery of habitat, erosion measures, and other items. Mr.Kelii continued by saying that these types of items are considered replaceable recovery items when it comes to disaster mitigation dollars. He noted that the BCWMC can be part of the plan through city projects,but that it makes sense for the BCWMC also to be an independent special jurisdiction within the plan and to self-identify projects that may or may not be impacted by disaster in the future. Mr. Kelii described the template included in the meeting packet and talked further about the seven goals listed in the template. He talked about the process and the timeline, saying that his department would like to get the plan submitted to the Hennepin County Board of Commissioners by March or April. Administrator Jester said that it is her understanding that the BCWMC doesn't need to include an exhaustive list of its future projects and that by the BCWMC being identified as a special jurisdiction it could become eligible for disaster funding.Mr. Kelii recommended prioritizing but said that the more projects the BCWMC includes in the document,the better. He stated that if the priority changes,a revision can be entered into the plan. He added that with the plan's timeline there is a rush now to get the BCWMC included,but the process can continue to grow over the next few years. He explained that the plan is reviewed and corrected every five years and that revisions to the plan can be brought to the County Board even more frequently if needed. Mr. Kelii responded to questions,including about more information on the Open Declaration of Funding process and the level to which the BCWMC needs to identify projects. Engineer Chandler said that she sees an opportunity here for the Flood Control Project components regarding funding for emergencies. Administrator Jester said the costs to the Commission include only her time and that of the Commission Engineers' to finalize the submission to the County. Commissioner Welch moved to authorize the Administrator to continue working with the County on the All- Hazard Mitigation Plan. Commissioner Mueller seconded the motion. Upon a vote,the motion carried 9-0. 3 BCWMC January 21, 2016, Meeting Minutes A. Blue Line LRT Process for Wetland Conservation Act(WCA Decisions): Consider Approval of Blue Line LRT Wetland Boundaries and Types; Discuss Future WCA Decision Points Regarding Blue Line LRT Project Engineer Chandler stated that this agenda item deals with Wetland Conservation Act(WCA)decisions for the Blue Line Light Rail Transit(LRT)but also deals with future WCA decisions the Commission may need to make for different projects in the future. She said that the BCWMC is the Local Governmental Unit(LGU) responsible for administering the WCA in the cities of Robbinsdale, Medicine Lake, and St. Louis Park. She reported that the Blue Line LRT is going through Robbinsdale and the project also could be affecting wetlands in Minneapolis and Golden Valley. She explained that although the Commission is assisting with WCA administration for the Blue Line LRT in Minneapolis and Golden Valley,those cities retain their LGU authority. The BCWMC only needs to act on the Notice of Decision on behalf of the City of Robbinsdale. Engineer Chandler said that she recommends approval of the Notice of Decision on the wetland delineation (boundaries and types)included in the meeting materials. She added that there will be future decisions that the Commission will need to make, such as a no-loss type of decision,requests for approval of sequencing,an d a wetland replacement plan. Engineer Chandler told the Commission that it would be helpful to know if the Commission wishes to retain all of the decision-making authority for those decisions or if the Commission would like to delegate some of those decisions to staff. She said that for example with the decision in front of the Commission today, she believes that the Commission would be comfortable with Commission staff having the authority to make the decision along with having decision-making authority for no-loss and exemption and other highly technical decisions. Engineer Chandler said that for decisions regarding sequencing, replacement plans,and mitigation plans,the Commission may prefer to have the decision-making authority rather than delegating that to staff. Commissioner Welch moved to approve the Notice of Decision for Blue Line LRT Wetland Boundaries and Types. Alternate Commissioner Scanlan seconded the motion. Commissioner Tobelmann asked for a brief explanation of the process for determining the wetland boundaries. Engineer Chandler and Chair de Lambert provided that information. Upon a vote,the motion carried 9-0. There was discussion about the WCA decision process and the process timeline. Commissioner Welch commented that he is comfortable with the decision process as laid out by Engineer Chandler and asked that the Commission also authorize the Administrator to extend the BCWMC's review time on these decisions as needed as provided for under MN Statute 1599.Administrator Jester clarified that the Commission would like staff to have authority for technical decisions such as wetland boundaries and types, no-loss,and exemption decisions and the Commission will retain authority for decisions on sequencing, replacement plans, and banking plans. Commissioner Welch said yes, and additionally that the Commission should extend the authority to the Administrator to extend the BCWMC's review time. Engineer Chandler replied that staff will come back to the Commission with a resolution reflecting the decision-making authorizations as discussed. Commissioner Welch asked staff to include the Notice of Decisions in which the BCWMC is the LGU in the electronic monthly communications to the Commission. Attorney Gilchrist agreed with Commissioner Welch's comment about Statute 1599 and pointed out that the rule that allows delegation of decision-making authority specifically says that regarding final decisions made by staff,the local government must establish a local appeals process. Attorney Gilchrist provided more information on this and recommended that the resolution includes a line to address that process. Administrator Jester said that staff will bring the resolution to the Commission's next meeting. Commissioner Welch asked about information provided in the.table in the delineation information in the 4 BCWMC January 21, 2016, Meeting Minutes meeting packet. He said that the table seems to indicate that there are about a dozen good quality wetlands and if some of these are along the Blue Line LRT corridor, it would be good to know. Engineer Chandler said that she can find out more information about those wetlands. B. Consider Approval of Agreement with Metropolitan Council for Reimbursement of Commission Tasks Related to Southwest LRT Administrator Jester reminded the Commission that last year it entered into an agreement with the Metropolitan Council regarding tasks that the Commission Engineer was performing regarding the Blue Line LRT such as WCA tasks,reviews, and discussions on storm water impacts. Administrator Jester explained that the Metropolitan Council's Southwest LRT is requesting a connection to the Bassett Creek Tunnel,which requires modeling to determine impacts. She stated that between August and December 2015 the BCWMC has spent$12,000 for the Commission Engineer's time on these technical issues. She reported that she talked with staff at the Metropolitan Council's Southwest LRT and requested that the Metropolitan Council Southwest LRT reimburse the BCWMC for 50%of the$12,000 already spent, 50%of modeling costs going forward,and actual costs of project review in the future. Administrator Jester added that the City of Minneapolis will be paying the other 50%of the modeling costs regarding the tunnel connection. Administrator Jester announced that the agreement in front of the Commission today is not the final agreement due to further review at the Metropolitan Council. She asked the Commission to authorize the Chair to execute an agreement with review by Legal Counsel, herself,and the Chair when the agreement becomes available. Alternate Commission Scanlan moved to authorize the Chair to execute the agreement with the Metropolitan Council as explained by Administrator Jester. Commissioner Hoschka seconded the motion. In response to a question from Commissioner Welch,Administrator Jester assured the Commission that the Southwest LRT design plans would be reviewed against the Commission's development standards.Upon a vote,the motion carried 9-0. D. Receive Update on New BCWMC Website: Approval of Contract with HDR for Website Maintenance and Facilitating Website Hosting . Administrator Jester shared feedback that she had received from the Commission about its redesigned website. She pointed out the scope of services from HDR in the meeting packet. She described the scope of services, which is for continuing technical maintenance of the website by HDR at a cost not-to-exceed$4,420. She explained that the work would include HDR's facilitation of the web hosting service provided by Blue Host and technical work on an as-needed basis.Administrator Jester reminded the Commission that it has $3,500 budgeted for website maintenance for 2016.Administrator Jester asked for Commission approval of the contract with HDR. Administrator Jester talked about the promotion plan for communicating the launch of the BCWMC's new website. Some Commissioners had additional suggestions for promoting the site. She said that if anyone has further thoughts or ideas about the promotion plan to please share them with her.There was a brief discussion of the draft email communication and proposed distribution list. Commissioner Scanlan moved to approve the contract with HDR. Commissioner Welch seconded the motion. Upon a vote,the motion carried 9-0. E. Consider Directing Staff to Submit Grant Application to Minnesota Conservation Corps on Behalf of Metro Blooms for Harrison Neighborhood Project Administrator Jester reminded the Commission that at last month's meeting,Becky Rice of Metro Blooms 5 BCWMC January 21, 2016, Meeting Minutes presented information about a large project slated for the Harrison Neighborhood in Minneapolis. She said that the Commission took action to approve the BCWMC as the fiscal agent for a grant from the Metropolitan Council. Administrator Jester reported that the Metropolitan Council's grant application process is still in progress. She added that the YouthPrise grant application was submitted by Metro Blooms and is under review. Administrator Jester reported on another grant opportunity through the Conservation Corps of Minnesota. She noted that the grant is for work crew hours but cannot be awarded to non-profit organizations like Metro Blooms. She added that even though the application deadline has passed,typically there are hours left over after the completion of other projects and those hours become available to new applicants. She said that she is seeking approval to submit the completed grant application to the Conservation Corps of Minnesota on behalf of Metro Blooms.Alternate Commissioner Scanlan moved to approve the application submission to the Conservation Corps of Minnesota. Commissioner Elder seconded the motion. Upon a vote, the motion carried 9-0. F. Receive Updates on Feasibility Studies for 2017 CIP Projects: Plymouth Creek Restoration Project and Main Stem Erosion Repair Project Administrator Jester reported that for the draft feasibility study for the Plymouth Creek Restoration Project is being reviewed by City of Plymouth staff. She said that she and two Barr Engineering staff members will meet with City staff next week to review the draft study and get the City's feedback. She noted that the draft feasibility study likely will be presented to the Commission at its February meeting. Administrator Jester stated that the feasibility study for the Main Stem Erosion Repair Project also is coming along. She reported that Commission Engineer Weiss met with the landowner of the Fruen Mill site and the landowner is very supportive of the project and has redevelopment of the site slated for 2017.Administrator Jester noted that the Commission Engineer put together a right-of-entry agreement and Administrator Jester will be contacting the other landowners to request rights-of-entry to perform soil analysis for the project's Phase II environmental assessment. She also reported that the concept designs and some of the cost estimates are in the process of being drafted. 6. COMMUNICATIONS A. Administrator: i. Administrator Jester pointed out that the Administrator's Report is in the meeting packet. She highlighted the nice map created by Eric Eckman showing the 2015 Bassett Creek Restoration Project Improvement Locations. ii. Administrator Jester announced that Commissioners and Alternate Commissioners will be contacted by the Campaign Finance Committee to fill out the annual paperwork. iii. Administrator Jester reminded the Commission that February 1 starts the Commission's new year and at the Commission's February meeting it will be appointing officers and committee members. She explained that the Commission will have a new committee this year,the Aquatic Plant Management and Aquatic Invasive Species Committee with the charge of helping the Commission determine its role in those areas. B. Chair: i. Chair de Lambert announced that he will not be attending the February meeting so Vice Chair Mueller will run the meeting. He also said that he was willing to remain Commission Chair. 6 BCWMC January 21, 2016, Meeting Minutes C. Commissioners: i. Commissioner McDonald Black said that when she looked over today's meeting agenda,she was amazed at how proactive it is. She said she appreciates what a great job Administrator Jester and Engineer Chandler are doing. She thanked them for their leadership and proactive work. D. TAC Members: i. Erick Francis reported that the TAC met on January 7`h to continue developing draft policies for the responsibilities and funding options for long term maintenance of the Flood Control Project. He said that the TAC will continue to discuss this at its February 5 and March 3 meetings. E. Committees: No Committee Communications F. Legal Counsel: Legal Counsel Gilchrist reported that former Commission attorney,Charlie LeFevere is sick and in the hospital. He noted Charlie has a Caring Bridge website. G. Engineer: i. Engineer Chandler reported that staff followed up on the concern raised last month by Commissioner Welch regarding possible contamination issues from infiltration practices in the Harrison Neighborhood. She stated that there is no action today for the Commission but recommended a canvassing of publically available information such as groundwater studies to see if there are potential problem areas. Engineer Chandler said the canvassing could be completed in a week at a cost of the low thousands of dollars if Metro Blooms is interested in pursuing this action. Engineer Chandler said that this recommendation has.been provided to Metro Blooms, Commissioner Welch requested a copy of the email to Administrator Jester. Administrator Jester added that the Commission could consider providing this work as in-kind services to the Metro Blooms project in the Harrison Neighborhood. 7. INFORMATION ONLY (Available at http://www.bassettereekwmo.org/Meetings/2016/2016- Jan uary/2016JanuaryMeetingPacket.htm) A. CIP Project Update Chart B. Grant Tracking Summary and Spreadsheet C. Star Tribune Article: Possible Daylighting Old Bassett Creek Tunnel: http•//www startribune cvmldowntown-minneapolis-park-ideas-bubbling-in-planning-for-next-25- years/36124942.1 8.ADJOURNMENT Chair de Lambert adjourned the meeting at 10:22 a.m. 7 city 0� goldenlVvkArMEMORANDUM valley Physical Devel© went Department 763-593-8030/763-593-3988(fax) IMIN 2k Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. E. 1. Purchase Ford Transit T-150 Van Prepared By Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Joe Hansen, Utility Maintenance Supervisor Summary The 2016-2020 Water and Sewer Capital Improvement Program includes $70,000 for the purchase of one utility truck (W&SS-061, page 96). The cargo van will be utilized as the utility meter service and repair vehicle. This vehicle will be equipped with shelving to house meters, meter repair supplies, and tools. The utility truck will be replaced with a cargo van as a cargo van is better suited to be a meter repair vehicle than the existing utility truck. The utility truck scheduled for replacement meets replacement criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). Vehicle Index Condition Qualifies for Replacement Needs Immediate Attention 23-27 7 28 and over Replacing Unit 682: One Ton Utility Truck, 2008 Ford F-350 4X4 With Utility Box VCI 27 The purchase of the Ford Transit Connect Van will be made under the State of Minnesota Materials Management Division Contract Pricing. Contract#/State ID# Item Vendor Amount 72045/CV55 2016 Ford Transit T-150 Van Nelson Auto Center, $28,716.36 Fergus Falls, MN Recommended Action Motion to athorize purchase of the Ford Transit T-150 Van from Nelson Auto Center for a total purchase price of$28,716.36. CI o� golden MEMORANDUM valley Physical Development Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. E. 2. Purchase Two Ford SUV Police Interceptor Squads Prepared By Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Through Jason Sturgis, Police Chief Summary The proposed 2016-2020 Capital Improvement Program (CIP) includes $80,000 for the purchase of two marked police squad vehicles, equipment and setup (V&E-001, page 23). The Police Department is requesting to replace the two marked squad vehicles with Ford SUV police interceptor vehicles. The Police Department vehicles scheduled for replacement meet replacement criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). Vehicle Index Condition Qualifies for Replacement Needs Immediate Attention 23-27 28 and over 815 Marked Squad, 2011 Ford Crown Victoria Police Replacing Interceptor VCI 27 Replacing 818 Marked Squad, 2012 Ford Explorer Police Interceptor VCI 27 Replacement purchase of the two SUV police interceptor vehicles will be made under the State of Minnesota Squad Vehicles. The Minnesota Materials Management Division has awarded the following contract: Contract No. Item Vendor Amount 83065 Two, 2016 Ford SUV Police Nelson Auto Center, $37,103.95 Interceptor all-Wheel Drive Vehicles Fergus Falls, MN $37,103.95 TOTAL PURCHASE $74,207.90 Public Works staff has worked with Police staff in selection of the Ford SUV Police Interceptor vehicles. The Police Chiefs concurs with the vehicle acquisitions. Recommended Action Motion to authorize purchase of two Ford Police SUV Interceptor Vehicles from Nelson Auto Center for the total purchase price of$74,207.90. city of go1den,Viv4-v #*'N valley Fire Department 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. E. 3. Purchase 800 MHZ Mobile Radios Prepared By John Crelly, Fire Chief Summary The 2016-2020 Capital Improvement Program (CIP) includes $ 80,000 for the purchase of 13 800 MHZ mobile radios and 3 consolettes (V& E-127, page 43). The 800 MHZ mobile radio purchase will be made under the Minnesota State Contract#40071 through Motorola Solutions, Inc. The Minnesota State Contract has awarded the following contract for the purchase of the 800 MHZ portable radios: Contract No. Item Vendor Amount 40071 800 MHZ Mobile Motorola Solutions, Radios (Includes Inc. $ 70,016.95 installation costs) Trade-in $ (7,000.00) Total Purchase $ 63,016.95 Recommended Action Motion to authorize the purchase of 800 MHZ mobile radios through Motorola Solutions, Inc. for $ 63,016.95. city of goldenlvkv'*� ME M 0 R A N D U M valley Police Department 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. E. 4. Purchase 800 MHZ Mobile Radios Prepared By Jason Sturgis, Police Chief Summary The 2016-2020 Capital Improvement Program (CIP) includes $ 96,650 for the purchase of 20 800 MHZ encrypted mobile radios and accessories (V & E-127, page 43). The 800 MHZ mobile radio purchase will be made under the Minnesota State Contract#40071 through Motorola Solutions, Inc. The Minnesota State Contract has awarded the following contract for the purchase of the 800 MHZ portable radios: Contract No. Item Vendor Amount 800 MHZ Mobile Motorola Solutions, Radios (Includes Inc. $ 83,652.50 40071 installation costs) Trade-In $ (9,500.00) Total Purchase $ 74,152.50 Recommended Action Motion to authorize the purchase of 800 MHZ mobile radios through Motorola Solutions, Inc. for $ 74,152.50. city 0 f golden 4 MEMORANDUM Vq711ey Administrative Services Department 763-593-8013/763-593-3969(fax) I'A" i, Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. F. Receipt of January 2016 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: — General Fund Operations — Conservation/Recycling Fund (Enterprise Fund) — Water and Sewer Utility Fund (Enterprise Fund) — Brookview Golf Course (Enterprise Fund) — Motor Vehicle Licensing (Enterprise Fund) — Storm Utility Fund (Enterprise Fund) — Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of January 2016, the City is using $588,806 of fund balance to balance the General Fund Budget. Attachments • January 2016 General Fund Financial Reports (2 pages) • January 2016 Conservation/Recycling Fund (1 page) • January 2016 Water and Sewer Utility Fund (1 page) • January 2016 Brookview Golf Course (I page) • January 2016 Motor Vehicle Licensing (I page) • January 2016 Storm Utility Fund (1 page) • January 2016 Equipment Replacement Fund (I page) Recommended Action Motion to receive and file the January 2016 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Expenditures January, 2016 (unaudited) Over % 2016 January YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. ool Council $322,960 19,330 19,330 ($303,630) 5.99% 003 City Manager 798,260 41,920 41,920 (756,340) 5.25% 004 Transfers Out 725,000 0 0 (725,000) 0.00% (1) 005 Admin. Services 1,869,995 59,046 59,046 (1,810,949) 3.16% ooh Legal 150,000 0 0 (150,000) 0.00% (2) 007 Risk Management 305,000 (941) (941) (305,941) -0.31% oil General Gov't. Bldgs. 532,790 6,997 6,997 (525,793) 1.31% 016 Planning 353,800 18,169 18,169 (335,631) 5.14% 018 Inspections 737,265 34,458 34,458 (702,807) 4.67% 022 Police 5,671,180 304,879 304,879 (5,366,301) 5.38% 023 Fire 1,290,210 68,576 68,576 (1,221,634) 5.32% 035 Physical Dev Admin 298,755 16,089 16,089 (282,666) 5.39% 036 Engineering 783,470 18,209 18,209 (765,261) 2.32% 037 Streets 1,611,865 82,915 82,915 (1,528,950) 5.14% 065 Community Center 81,095 3,497 3,497 (77,598) 4.31% 066 Park& Rec. Admin. 705,660 36,579 36,579 (669,081) 5.18% 067 Park Maintenance 1,137,895 51,697 51,697 (1,086,198) 4.54% 068 Recreation Programs 374,995 19,817 19,817 (355,178) 5.28% TOTAL Expenditures $17,750,195 $781,237 $781,237 ($16,968,958) 4.40% (1)This transfer will be made in June, 2015. (2) Legal services have not been billed for January. City of Golden Valley Monthly Budget Report-General Fund Revenues January 2016 (unaudited) Percentage Of Year Completed 8.30% Over % 2016 January YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $14,278,810 0 0 ($14,278,810) 0.00% (1) Licenses 217,515 3,045 3,045 ($214,470) 1.40% Permits 800,000 63,636 63,636 ($736,364) 7.95% Federal Grants 0 0 0 $0 State Aid 268,380 0 0 ($268,380) 0.00% (2) Hennepin County Aid 0 0 0 $0 Charges For Services: General Government 19,000 6,107 6,107 ($12,893) 32.14% Public Safety 150,665 9,481 9,481 ($141,184) 6.29% Public Works 145,800 3,085 3,085 ($142,715) 2.12% Park& Rec 395,100 8,787 8,787 ($386,313) 2.22% Other Funds 791,500 53,458 53,458 ($738,042) 6.75% Fines& Forfeitures 320,425 23,663 23,663 ($296,762) 7.38% (3) Interest On Investments 100,000 0 0 ($100,000) 0.00% (4) Miscellaneous Revenue 233,000 18,669 18,669 ($214,331) 8.01% Transfers In 30,000 2,500 2,500 ($27,500) 8.33% (5) TOTAL Revenue $17,750,195 $192,431 $192,431 ($17,557,764) 1.08% Notes: (1) Payments are received in July, December, and January(delinquencies). (2) Police Training will be paid in August. Safe and Sober is billed on time spent. (3) Fines/Forfeitures have not been received for January 2015. (4) Investment income is allocated at year end. (5)Transfers are monthly. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund January 2016(unaudited) Over 2016 January YTD (Under) Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,770 0 0 (56,770) 0.00% Recycling Charges 373,950 52 52 (373,898) 0.01% (2) Miscellaneous Revenues 6,000 0 0 (6,000) Interest on Investments 4,000 0 0 (4,000) 0.00% (1) Total Revenue 440,720 52 52 (440,668) 0.01% Expenses: Recycling 451,460 4,292 4,292 (447,168) 0.95% (3) Total Expenses 451,460 4,292 4,292 (447,168) 0.95% (1) Interest Earnings are allocated at year-end. (2)January Services are all booked to Dec 2014 for January(2/3)/February(1/3). (3) Republic Services are billed in Feb for Jan. City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund January, 2016(unaudited) Over 2016 January YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,303,105 76,644 76,644 (4,226,461) 1.78% Emergency Water Supply 183,600 11,470 11,470 (172,130) 6.25% Sewer Charges 3,309,260 71,755 71,755 (3,237,505) 2.17% Meter Sales 8,000 636 636 (7,364) 7.95% MCES Grant Program 0 0 0 0 Penalties 110,000 1,698 1,698 (108,302) 1.54% Charges for Other Services 90,000 8,138 8,138 (81,862) 9.04% State Water Testing Fee Pass Through 45,500 176 176 (45,324) 0.39% Sale of Assets 10,000 0 0 (10,000) 0.00% Franchise Fees(One year only) 700,000 0 0 (700,000) 0.00% Certificate of Compliance 75,000 2,300 2,300 (72,700) 3.07% Interest Earnings 15,000 0 0 (15,000) 0.00% Total Revenue 8,849,465 172,817 172,817 (8,676,648) 1.95% Expenses: Utility Administration 2,526,190 38,247 38,247 (2,487,943) 1.51% Sewer Maintenance 2,723,660 345,061 345,061 (2,378,599) 12.67% Water Maintenance 4,655,120 36,736 36,736 (4,618,384) 0.79% Total Expenses 9,904,970 420,044 420,044 (9,484,926) 4.24% City of Golden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund January, 2016(unaudited) Over 2016 January YTD (Under) Budget Actual Actual Budget Current Revenue Green Fees 795,000 0 0 (795,000) 0.00% Driving Range Fees 167,000 0 0 (167,000) 0.00% Par 3 Fees 137,370 0 0 (137,370) 0.00% Lawn Bowling 42,000 0 0 (42,000) 0.00% Pro Shop Sales 80,000 44 44 (79,956) 0.06% Pro Shop Rentals 260,000 2,253 2,253 (257,747) 0.87% Concession Sales 360,000 1,927 1,927 (358,073) 0.54% Other Revenue 78,000 8,991 8,991 (69,009) 11.53% Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Less:Credit Card Charges/Sales Tax (36,000) 0 0 36,000 0.00% Total Revenue 1,885,370 13,215 13,215 (1,872,155) 0.70% Expenses: Golf Operations 637,125 29,123 29,123 (608,002) 4.57% (2) Course Maintenance 792,800 26,223 26,223 (766,577) 3.31% Pro Shop 114,620 15,899 15,899 (98,721) 13.87% Grill 251,750 524 524 (251,226) 0.21% Driving Range 50,665 0 0 (50,665) 0.00% Par 3 Course 27,295 (90) (90) (27,385) -0.33% Lawn Bowling 27,195 0 0 (27,195) 0.00% Total Expenses 1,901,450 71,679 71,679 (1,829,771) 3.77% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund January 2016(unaudited) Over 2016 January YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Charges for Services 406,830 33,355 33,355 (373,475) 8.20% Total Revenue 408,830 33,355 33,355 (375,475) 8.16% Expenses: Motor Vehicle Licensing 408,330 24,719 24,719 (383,611) 6.05% Total Expenses 408,330 24,719 24,719 (383,611) 6.05% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund January, 2016(unaudited) Over 2016 January YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 45,000 0 0 (45,000) 0.00% (1) Storm Sewer Charges 2,275,000 130,017 130,017 (2,144,983) 5.72% Bassett Creek Watershed 810,930 0 0 (810,930) 0.00% Miscellaneous Receipts 5,692,000 0 0 (5,692,000) State Grant-Other 0 0 0 0 Total Revenue 8,822,930 130,017 130,017 (8,692,913) 1.47% Expenses: Storm Utility 9,045,465 283,594 283,594 (8,761,871) 3.14% (2) Street Cleaning 126,420 455 455 (125,965) 0.36% Environmental Control 323,260 10,634 10,634 (312,626) 3.29% Debt Service Payments 170,985 0 0 (170,985) 0.00% Total Expenses 9,666,130 294,683 294,683 (9,371,447) 3.05% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. 2015 Equipment Replacement Fund (CIP) - Fund 5700 2016 Jan YTD Budget Total Actual Remaining Revenues: Proceeds - Certificate of Indebtedness 800,000 0 0 (800,000) Sale of Assets 35,000 3,200 0 (35,000) Miscellaneous 0 125 0 0 Interest Earnings (allocated at year end)24,535 0 0 (24,535) Total Revenues 859,535 3,325 0 (859,535) Expenditures: Program #Project Number Project Name 5700 Bond Expenditures 0 0 0 0 5701 V&E-001 Marked Squad Cars (Police)80,000 36,584 36,584 43,416 (1)5702 V&E-002 Computers and Printers (Finance)80,000 0 0 80,000 V&E-016 Pickup Truck (Street)35,000 0 0 35,000 V&E-020 Portable Computers (Police)50,000 0 0 50,000 V&E-030 Rotary Mower (Park)98,000 0 0 98,000 V&E-052 Asphalt Cold Planer (Street)20,000 0 0 20,000 V&E-058 Fire Hose 10,000 0 0 10,000 V&E-060 Rescue Vehicle (Fire)100,000 0 0 100,000 V&E-072 Pickup Truck (Engineering)30,000 0 0 30,000 V&E-078 Aerial Bucket Truck (Park)200,000 0 0 200,000 V&E-079 Utility Tractor (Park)80,000 0 0 80,000 V&E-090 Single Axel Dump Truck (Street)225,000 0 0 225,000 V&E-118 Sidewalk Tractor (Street)150,000 0 0 150,000 V&E-122 Police Vehicle 40,000 0 0 40,000 V&E-127 800 Mhz Radios (Fire)80,000 0 0 80,000 V&E-129 800 Mhz Radios (Police)96,650 0 0 96,650 V&E-132 Thermal Imaging Camera 70,000 0 0 70,000 V&E-134 Cartegraph Software 13,000 0 0 13,000 Total Expenditures 1,457,650 36,584 36,584 1,338,066 (1) Computers are replaced every 4-5 years and purchased throughout the year based on available time. ~ ty0f �W�� 0� u�w� �� N�� goldeni",'Ar MEMORANDUM �� —� 0�� k �� NL� M vallv.. ical Development Department Y 763_593~8030/763_593_3988(fax) Executive Summary For Action Golden Valley City Council Meeting March 15^ 2016 Agenda Item 3. G. Authorize Amendment to Agreement for the 2015 Bassett [reek Restoration Project Prepared By Jeff Oliver P.E., City Engineer Eric Eckman, Public Works Specialist Summary On November 5, 2014, the City entered into an agreement with VVS8 &Associates, Inc. (VVSB)for professional engineering services to design and construct the 3015 Bassett [reek Restoration Project. The project is being funded entirely by the Bassett Creek Watershed Management Commission /BCVVW4C\ and a cooperative agreement is in place authorizing the City to administer contracts and construct the project with an overall budget mf$l,SD3,OOO. The cooperative agreement allowed for the City to retain VVSB to assist in the design and construction of the project. The final design for the project was approved by the 8[WK4C in August 2015, and the contract for construction was awarded by City Council on October 30\ 3015. Construction began in late November. As construction ramped up mid-winter, it became evident that the actual costs to perform the professional services were coming in higher than originally estimated. A number of factors have led to the increase in these costs during this project. Past creek restoration projects have been located entirely within public property such as parks and nature areas. This particular project is located within private property and affects 60 different property owners. Each property has its own unique topography, infrastructure, access and other challenges. This has resulted in more meetings and field-engineering tofind solutions that are satisfactory to the City and the property owner while meeting the goals of the project. In addition, before bidding the project, the City and BCVVW1Cdeternnined it would be beneficial to separate the overall project into two contracts, the first for strearnbank stabilization and the second for native vegetation establishment, to ensure that the native vegetation would establish successfully on private property along the nearly two miles of stream. The separation of these contracts will result in project outcomes that best meet the needs of the property owners and the goals of the project, but adds to the professional services costs to prepare additional contract documents. Preparation of an additional set of contract documents was not included in the original agreement with WSB. Staff obtained a proposal from WSB for the additional professional services necessary to complete the remaining work on the project. The cost for the additional work is the not to exceed amount of$33,951. Existing Agreement $199,219 Additional Services $ 33,951 Total $233,170 Staff consulted with the Administrator for the BCWMC regarding the proposed amendment to the professional services agreement. Based on the expenses to date and the projected final costs of the project,the amended agreement with WSB will have little effect on the overall project budget and will not require modification of the cooperative agreement between the City and BCWMC. It is anticipated that all project costs will be within the BCWMC approved budget of $1,503,000. Attachments • Proposal from WSB &Associates, Inc. for additional professional services for the 2015 Bassett Creek Restoration Project in the amount not to exceed $33,951 (2 pages) Recommended Action Motion to authorize amendment to agreement with WSB & Associates, Inc. to include additional professional services for the 2015 Bassett Creek Restoration Project in the amount not to exceed $33,951. WSB Building a legacy. 701 Xenia Avenue South Suite 300 Minneapolis,MN 55416 Tel: 763-5414800 Fax: 763-541-1700 March 8,2016 Mr.Jeff Oliver,PE City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Re: Additional Professional Services for the 2015/2016 Bassett Creek Restoration Project City Project 13-25 WSB Project No.2032-09 Dear Mr.Oliver: We have developed a cost estimate for additional professional services required to complete the 2015/2016 Bassett Creek Restoration Project.These services and associated cost are to amend the existing professional services agreement between the City and WSB. WSB will provide construction observation and project management for the remainder of the 2015/2016 Restoration Project and preparation of contract documents for the 2016 Native Vegetation Project. The original professional services agreement for this project had a total budget of$199,219.The additional costs of this professional services amendment shall not exceed$33,951.The amended professional services agreement will therefore have a not-to-exceed budget of$233,170.A breakdown by labor category of anticipated hours needed to provide these services is attached.The actual cost for these services will be billed hourly. If you wish to authorize us to proceed, please sign where indicated below and return a copy to our office. If you have any questions,please contact me at 763-287-7182. Sincerely, WSB&Associates,Inc Todd Hubmer, PE Vice President I hereby authorize WSB&Associates, Inc.to proceed with this work in accordance with the work pian outlined above. City of Golden Valley Equal Opportunity Employer wsbeng.com cW+.n4 �•nVwo�.\gymtrek�+stwtiaws\rmao.ryiMolklat-mM.oIKWk\RNR30269\ira2016a Wta«t-uddKb.1r. WSB Building a legacy. 701 Xenia Avenue South Suite 300 Minneapolis,MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 To: Jeff Oliver,PE—City Engineer,City of Golden Valley Eric Eckman—Public Works Specialist,City of Golden Valley From: Joey Abramson,E/T—Project Manager, WSB&Associates Todd Hubmer,PE—Vice President, WSB&Associates Date: March 8,2016 Re: Estimated Project Hours& Cost for Additional Professional Services for 2015 Bassett Creek Restoration Project City Project Number 13-25 WSB Project Number 2032-09 The table below shows the breakdown by labor category of the additional costs required to complete the 2015 Bassett Creek Restoration Project. Please note that the actual costs will be billed hourly. ES77,11,4 TED t Rare Torul i Senior Project Manager/Principal 14 $150 $2,100 Landscape Architect 10 $80 $800 Admin Support 8 $75 $600 Project Manager/Project Engineer 146 $100 $14,600 Construction Observer(3-4 weeks,part-time) 131 $121 1 $15,851 Equal Opportunity Employer wsbeng.com CAusers\eestonm%APPD+to\I.opNMlvosolt\Wlndo \Tempmery Mtemet riles\contmLOutlookNRNR50269\Addhimal Profenional Servim ereekdow city of goldenio, NvrMEMORANDUM valley City Administration/Council 763-593-3989/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 3. H. Accept Human Rights Commission (HRC) 2015 Annual Report and Approve 2016 Proposed Work Plan Prepared By Chantell Knauss, Assistant City Manager Summary At the March 8, 2016 Council/Manager meeting, HRC Chair Carla Johnson and Vice-Chair Jonathan Burris, were in attendance to present the 2015 HRC Annual Report and 2016 Proposed Work Plan. Attachments • 2015 HRC Annual Report (2 pages) • 2016 HRC Proposed Work Plan (1 page) Recommended Action Motion to accept the Human Rights Commission 2015 Annual Report and Approve the 2016 Work Plan. city of CITY OF GOLDEN VALLEY va.11 '° HUMAN RIGHTS COMMISSION 2016 PROPOSED WORK PLAN March 15, 2016 The Golden Valley Human Rights Commission (HRC) proposes the following work plan for 2016: HRC Conversations The HRC would like to focus their 2016 Conversations Series on the demographics of Golden Valley. On February 23, 2016, the HRC hosted a representative from the State Demographer's Office and heard demographic information on the areas of: Population Shifts, Aging Trends and Growing Diversity. Based on the State Demographer's presentation, the HRC will create a three-part series of articles to be published in three issues of the City News, which is distributed to nearly 9,000 Golden Valley households. Community Outreach The HRC would like to participate in community outreach activities by having staffing a booth at community events, such as the Golden Valley Music & Arts Festival. Specific community events will be determined, as they present themselves. September 11 Day of Service and Remembrance The HRC would like to sponsor its fourth annual September 11 Day of Service and Remembrance in partnership with a local non-profit organization, to be determined. This has been a successful event in 2013, 2014 and 2015. The HRC would like to continue sponsoring this volunteer effort. Due to September 11, 2016 falling on a Sunday this year, this event would be scheduled for either Thursday, September 8 or Monday, September 12. HRC Conversations The HRC would like to keep the option open of hosting a forum with a speaker or panel, to further the dialogue in the community about the three topic areas based on the State Demographer's Office presentation and three-part series of articles in the City News. If held, the forum speakers/panelists would be determined at a later time and the event would be held in either Fall 2016 or early 2017. HRC Conversations, Martin Luther King, Jr. Day Event—January 16 2017 will be the 27th year the General Mills Foundation and United Negro College Fund have celebrated Dr. Martin Luther King, Jr.'s legacy of service by sponsoring a breakfast and inspirational speaker on the holiday that honors him. The HRC would like to continue to purchase tickets and sponsor tables to this event for Golden Valley residents to be able to attend and participate, compliments of the HRC. Because this event is held in January of each year, the HRC wants to include it in the prior years' work plan. C� y Of VK golden , , CITY OF GOLDEN VALLEY HUMAN RIGHTS COMMISSION (HRC) 2015 ANNUAL REPORT March 15, 2016 There are currently eight commissioners appointed to the HRC: Chair, Carla Johnson Vice-Chair, Jonathan Burris Adam Buttress Teresa Martin Susan Phelps Michael Pristash Nabil Pruscini Student Representative, Andrew Ramlet The Human Rights Commission sponsored three activities and co-sponsored two additional activities for community participation in 2015. HRC Conversations, Martin Luther King, Jr. Day Event—January 19 For 24 years the General Mills Foundation and United Negro College Fund have celebrated Dr. Martin Luther King Jr.'s legacy of service by sponsoring a breakfast and inspirational speaker on the holiday that honors him. 2015's event, "Reimagine the Future" with keynote speaker Donna Brazile, was held at the Minneapolis Convention Center. The HRC partnered with Spirit of Hope Church to host a viewing of the live televised event of"Reimagine the Future" with a continental breakfast. Approximately 25 people attended the event. Quad Cities HRC Joint Event "Genocide Awareness and Prevention" —April 18 The Human Rights Commissions of Crystal, New Hope, Golden Valley, and Robbinsdale hosted a program about the history of genocide and what can be done on a local level to help prevent future atrocities. The event featured speaker Dr. Ellen J. Kennedy, executive director of World Without Genocide. Dr. Kennedy spoke about the causes and consequences of genocide, efforts towards justice, and how to take preventative action. There were 49 attendees, in addition to the planning committee members from the four HRCs. HRC Conversations sponsored production of Blank Slate Theatre's "bottom" — May 14 "bottom" is an original play based on the stories of real sex trafficking survivors. The production was held in cooperation with Perpich Center for Arts Education. 12 people attended the event. Community Outreach Events The HRC Commissioners rotated staffing a booth at three Market in the Valley Sundays, as well as the Golden Valley Music & Arts Festival held on September 26. September 11 Day of Service and Remembrance — September 10 The HRC sponsored the 3rd Annual September 11 Day of Service and Remembrance, held on September 10, in partnership with Second Harvest Heartland in Golden Valley. There were 34 people that volunteered of which the HRC had 15 participants. The group of 34 packed 2,012 pounds of split black beans. HRC Conversations "Human Sex Traffickinq Awareness" — October 22 The HRC hosted a presentation and panel discussion on human sex trafficking. The panel consisted of Joan Countryman of The Bridge for Youth, Terry Forliti of Breaking Free and Sergeant Grant Snyder of the Minneapolis Police Department. 23 people attended the event. Summary For 2015, the City Council approved a budget of$3,500 for the HRC. The Commission expended $2,542.33 (72.6%) of their budget for professional fees; membership dues for the Minnesota League of Human Rights Commissions; expenses for a table, canopy and weights for use during HRC outreach activities; and to purchase of tickets to sponsor two tables at the 2016 Martin Luther King, Jr. Holiday Breakfast. During the course of 2015, the HRC held ten (10) regular meetings (January - December), five (5) public events for the community, and participated in four community outreach events. city 0 f goldenoi , V**� MEMORANDUM ll YPh sical Development Department 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 60 day deadline: March 21, 2016 Agenda Item 4. A. Public Hearing - Approval of Conditional Use Permit - 8812 7th Avenue North - Empty the Nest, Applicant Prepared By Jason Zimmerman, Planning Manager Summary Empty the Nest is proposing to include a retail component to accompany a primary warehouse use in its targeted location at 8812 7th Avenue North. Retail sales are allowed as an accessory use in a Light Industrial Zoning District with a Conditional Use Permit (CUP) if the retail area occupies less than 10% of the building's footprint. The applicant would like to lease approximately 9,680 square feet of space in a multi-tenant building. The proposed retail component would use roughly 2,800 square feet in a building with a footprint of 59,978 square feet. This translates to 4.6% of the building's footprint. A second accessory retail use already occupies 2.9% of the building. Together, the two accessory retail uses would occupy 7.5% of the building's footprint. If the CUP were to be approved, the applicant would not renew the lease at her current location and would move to the proposed site in Golden Valley. Proposed days and hours for the retail operation are 10 am - 6 pm on Saturdays, 11 am - 5 pm on Sundays, and 10 am - 6 pm on Mondays. Because of the off-peak hours of the proposed use, the applicant is able to take advantage of a reduction in the number of parking spaces required under the Zoning Code. At the February 22, 2016, Planning Commission meeting the Commission voted 5-0 to recommend approval of the proposal. Specifically, the Commission felt the proposed use was in compliance with the ten factors in the City Code that determine the eligibility of a conditional use, subject to the following conditions: 1. The plans by submitted by the applicant on January 21, 2016, and revised on February 22, 2016, shall become a part of this approval. 2. Retail sales shall be limited to Saturdays, Sundays, and Mondays. 3. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing eight parking spaces in the front parking lot and to reserve them for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments • Location Map (1 page) • Unapproved Planning Commission Minutes dated February 22, 2016 (4 pages) • Memo to the Planning Commission, dated February 22, 2016 (3 pages) • Applicant's Narrative (3 pages) • Plans revised February 22, 2016 (1 page) • Ordinance # 592, Approval of Conditional Use Permit Number 145, 8812 71h Avenue North, Empty the Nest, Applicant (2 pages) Recommended Action Motion to adopt Ordinance #592, Approval of Conditional Use Permit No. 145, 8812 71h Avenue North, Empty the Nest, Applicant. • 870860 965 935 830 8511 92 5 " 858854 -- • 905 850• 825 9105 i I 840 825 820 830 800 Vl' 81,,820 - '� : Subject Property: 835 742 8812 7th Ave N 682 680 676 745 1071,00 Z('2 670 672 d 730 d 730112 22 664 668 Q Q 3C3(3012 701 c 662 32 306, a ° F O t. 320 660201 1112 1048 101 a 884C883E£8838£881E881£88%880 03 ! �' 658 202 • 11103A 102 G 710 36830644648 656 203 8836 8832 88248814 8812 •: d 642 646 650 ' 2092205B 204110 109 103 = 205A 8800 �� ya - ----- - + zoa 130 +10 - -- 1�i05 7th Ave N G 8525 12 92140 79*9140 8845 300 220 8900 805 600 •100 123 53 • 2000 X10 12 9200*4 71010 12 9050 9000 8806 1 a V 9210 9110 999110 Golden Valley Rd �r�/"'�. R,•••"� +� " 8950 9201 91009010 • -- _ sWt¢HWY No8815 - - Memorial HWY r 439 Z 440 424 8951 8945 _-_433 > 9131 " 9031 433 c < 432 8811 > 42 3 Q 424 L41 141 101 421 203 347a 410 8928!8920 8912415 G Regular Meeting of the Golden Valley Planning Commission February 22, 2016 A regular meeting of the Planning ommission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden alley Road, Golden Valley, Minnesota, on Monday, February 22, 2016. Chair Segelb bm called the meeting to order at 7 pm. Those p were Planning Co .missioner e r Blum, Kluchka, Segelbaum, and Waldhauser. Also -Pt nt was PI ening , -eager Jason Zimmerman, Associate Planner/Grant Writer Emily' lln rd Administrative Assistant Lisa Wittman. Commissioners Cera and John re absent. 1. Approval of Mi esu»., Februa 2016, Regular ,lanning Commission Me-eting MOV y Waldhauser, seconde by Kluchka and motion carried unanimously to a ove the February 8, 2016, mi utes as submitted. 2. Informal Public Hearing — Conditional Use Permit— 8812 7th Avenue North — Empty the Nest— CU-145 Applicant: Empty the Nest (Sharon Fischman) Address: 8812 7th Avenue North Purpose: To allow for accessory retail sales incidental to permitted uses in a Light Industrial zoning district Zimmerman explained the applicant's request for a Conditional Use Permit to allow accessory retail sales incidental to a permitted warehouse use at 8812 7th Avenue. He stated that up to 10% of the building footprint can be used for accessory retail sales and that there is one other approved accessory retail use in the building at approximately 2.9% of the building footprint. If approved this proposal would add another 4.6% for a total of 7.5% of the building footprint. Zimmerman stated that the Applicant currently operates in an industrial park in Burnsville and is planning on relocating to Golden Valley. He explained that people hire Empty the Nest to help empty a home of all belongings and prepare them for donation, recycling, sales, etc. He added that in addition to sorting and processing goods at the warehouse location, thrift sales would take place three days a week. In order to alleviate parking concerns, thrift sales are proposed for Saturday, Sunday, and Monday. Zimmerman referred to the parking requirements and stated that the applicant has been assigned eight parking spaces in front of their suite. The applicant has stated that their current sales typically draw no more than 10 customers per hour. He added that the Minutes of the Golden Valley Planning Commission February 22, 2016 Page 2 Zoning Code allows the required parking to be cut by 50% for businesses that operate during off-peak hours. Zimmerman explained that the applicant's proposed square footage for the various uses have changed slightly since the application was submitted and the staff report was written. Therefore, the revised number of required parking spaces would be 6.75 spaces on Saturdays and Sundays and 13.5 parking spaces on Mondays. Zimmerman stated that staff is recommending approval of the Conditional Use Permit with the conditions listed in the staff report and with language added to the first condition regarding the revised plans dated February 22, 2016. Baker asked why the sale days would be on Mondays instead of Fridays. Zimmerman stated that the first day of the sales would be the busiest and having the sales start on Fridays could cause a parking issue. Baker asked if the City knows if the applicant would be able to lease additional parking spaces if needed. Zimmerman said he doesn't know for sure, but the building owner mentioned the ability to swap parking spaces if necessary during the recently approved Conditional Use Permit for Calvin Christian School (Thriftique). Kluchka asked if there are bicycle racks on the property. Zimmerman said he didn't know. Waldhauser asked about the number of employees. Zimmerman said the applicant could address that. Segelbaum asked what having eight designated parking spots means if there aren't designated signs in place. Zimmerman stated that there are a certain number of parking spaces for each suite and if there is a problem with parking the City could ask the property owner to designate the parking spaces with signage. Segelbaum asked if staff visited the site during the week. Zimmerman said yes and each time he was there the parking lot was approximately half full. Segelbaum asked if on-street parking is available. Zimmerman said no, there are parking restrictions on the streets around this property, but there is an area behind the building that employees could use if needed. Baker asked how this proposal would translate to the proposed new Zoning Code language regarding allowing accessory retail sales based on the square footage of a building rather than a building's footprint. Zimmerman said in this case the square footage would be larger and there would be potential to add more retail space which would then require more parking spaces. Baker asked if the amount of accessory retail space in a building is first come, first served. Zimmerman said yes. Sharon Fischman, Empty the Nest, Applicant, said she started this business in 2010 when she had to empty her parents' house. She explained how her company operates and how they work with several non-profit organizations to make sure everything gets to Minutes of the Golden Valley Planning Commission February 22, 2016 Page 3 the right place. She stated that the homeowner gets receipts for their donations and the things they sell in their store help reduce the homeowners' cost of clean out. Blum asked how many jobs this business will bring to Golden Valley. Fischman said she is currently in the process of hiring people and that she is thinking that she will have five part-time employees. She added that the core of her business is cleaning out the homes and that the sales just help offset those costs. Baker asked if the sales are on consignment. Fischman stated that she meets with families and they decide what to donate and what to sell in the store. Baker asked Fischman if she helps people move and get set up at a new residence. Fischman said no, she signed a non-compete agreement and that many companies come to Empty the Nest because they know she is not going to compete with them and she gets a lot of referrals. Segelbaum asked Fischman if she has the ability to have employees park elsewhere if needed. Fischman said yes. Segelbaum noted that there are designated parking spaces, but those spaces do not have signage and questioned how that will work. Fischman said she thinks boundaries are a good thing and signage would be good. Segelbaum asked if employees will be at the site on non-sale days. Fischman said yes, because they will be setting up for the sales. Segelbaum asked if there are loading bays. Fischman said yes. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Kluchka said he would like to know if there are bicycle racks. Goellner said she didn't see any when she visited the site. Segelbaum suggested that the property owner attend the City Council meeting. Zimmerman said he would be hesitant to add bicycle racks as a condition of approval since the applicant is only looking to lease space and is not the property owner. Waldhauser said she doesn't see any issues with this proposal and it is a nice service that sounds like a great addition to Golden Valley. Blum agreed that the proposed use will be facilitating charitable donations, bringing jobs to Golden Valley, promoting recycling, and helping families in transition. MOVED by Blum, seconded by Baker and motion carried unanimously to recommend approval of Conditional Use Permit #145 subject to the following findings and conditions: Findings: 1. Demonstrated Need for the Proposed Use: Empty the Nest is an existing business that has shown a demand exists for the services they provide. Based on their past experiences, they are able to accurately predict the expected amount of retail demand there will be for their operations. Minutes of the Golden Valley Planning Commission February 22, 2016 Page 4 2. Consistency with the Comprehensive Plan: A warehouse use with a retail component is consistent with the Light Industrial designation of this property on the General Land Use Plan Map. 3. Effect on Property Values: Staff anticipates the new use would have no impact on the surrounding property values. 4. Effect on Traffic: The number of trips associated with the proposed use is minimal and largely concentrated on weekends. Staff does not expect any negative traffic impacts to the surrounding areas. 5. Effect of Increases in Population and Density: The proposed use may generate a minor increase in the number of employees at the location three days a week. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests: The proposed use is not anticipated to attract pests. 9. Visual Impact: Because the proposed use would involve only interior modifications, staff does not anticipate a change in the visual quality of the property. 10.Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. The location is a multi-tenant light industrial property with adequate parking to serve the individual uses. Conditions: 1. The plans by submitted by the applicant on January 21, 2016, and revised on February 12, 2016, and February 22, 2016, shall become a part of this approval. 2. Retail sales shall be limited to Saturdays, Sundays, and Mondays. 3. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing eight parking spaces in the front parking lot and to reserve them for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. --Short Recess-- 1N, 2040 Com4pr6� ve Plan Discussion — Housing, and the Bicycle and edestrian Goellner revowedning Commission'§- ussion from their January 25, 2016, meeting which int mmunitrlrTning, Community Background, and Land Use. She explained thadisc ssion includes the Housing Chapter and the Bicycle & Pedestrian sectiona sportation Chapter. She stated that she would like the Commissioners to edback on how/why the City should revisit the Housing goals, objecti es hat they foresee as Housing issues and challenges from 201 0 2040, if th y would�e to see more content on bicycles and pedestrians, CUT,' q f WOV ole M valley Physical Development Department 763-593-8095/763-593-8109(fax) Date: February 22, 2016 To: Golden Valley Planning Commission From: Jason Zimmerman, Planning Manager Subject: Informal Public Hearing—Conditional Use Permit (CUP-145)to Allow for Accessory Retail Services Incidental to a Permitted Use at 8812 7th Avenue North — Empty the Nest, Applicant Background and Proposed Use Empty the Nest is proposing to include a retail component to accompany a primary warehouse use in its targeted location at 8812 7th Avenue North. This property is zoned Light Industrial and guided for long-term Light Industrial use. Retail sales are allowed as an accessory use with a Conditional Use Permit (CUP) if the retail area occupies less than 10% of the building's footprint. The subject property is bounded by 7th Avenue North to the south and industrial properties to the north. It is directly across the street from the new TruStone Credit Union and the Perkins and Culver's restaurants. The applicant would like to lease approximately 9,680 square feet of space in a multi-tenant building. The proposed retail component would use roughly 2,400 square feet in a building with a footprint of 59,978 square feet. This translates to 4% of the building's footprint. A second accessory retail use already occupies 3% of the building. Together, the two accessory retail uses would occupy 7% of the building's footprint. The applicant currently leases space in another city for her business, Empty the Nest, which helps individuals clear a home of all personal property and process it for donation and/or resale. If able to relocate to the proposed location in Golden Valley, this site would consist a large warehouse space for the processing of the personal property retrieved, as well as loading space for those items that are donated to other organizations. Items that are intended for resale would be displayed in the retail portion of the space. At 2,400 square feet, the retail component would occupy approximately 25% of the total space. If the CUP were to be approved, the applicant would not renew the lease for their current location and move to the proposed site in Golden Valley. Proposed days and hours for the retail operation are 10 am — 6 pm on Saturdays, 11 am—5 pm on Sundays, and 10 am —6 pm on Mondays. The site has a front parking lot that contains 112 spaces. The applicant has been assigned eight of these spaces. A rear loading area handles deliveries and shipping. By code, retail uses require 1 parking space for every 250 square feet of gross floor area. Warehouse uses require 1 parking space for every 3,000 square feet for gross floor area. Based on the proposed layout, the applicant would need: 2,400 sq. ft. retail @ 1 space per 250 sq. ft. 9.6 7,280 sq. ft. warehouse @ 1 space per 3,000 sq. ft. 2.4 12 spaces required However, the zoning code does allow up to a 50% reduction in the amount of parking provided when uses have substantially different parking demands and peak parking needs. Staff has spoken with the broker for the building and confirmed that a majority, if not all, of the current tenants operate from Monday to Friday and that on the weekends the parking area is largely vacant. This fits well with the applicant's proposed weekend hours of operation. Reducing the retail parking by 50% results in new calculations of: 2,400 sq. ft. retail @ 1 space per 250 sq. ft. * 50% 4.8 7,280 sq. ft. warehouse @ 1 space per 3,000 sq. ft. 2.4 7.2 spaces required The only remaining concern is if the weekday retail sales (on Mondays) and its associated parking could create a conflict with the parking for the regular businesses in operation during the week. The applicant has indicated that typical visits average less than ten customers per hour. Staff is recommending a condition of approval be included that requires the applicant to work with the City to revise hours and parking as necessary to address any issues that arise. Evaluation The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors: 1. Demonstrated Need for the Proposed Use: Empty the Nest is an existing business that has shown a demand exists for the services they provide. Based on their past experiences, they are able to accurately predict the expected amount of retail demand there will be for their operations. 2. Consistency with the Comprehensive Plan: A warehouse use with a retail component is consistent with the Light Industrial designation of this property on the General Land Use Plan Map. 3. Effect on Property Values: Staff anticipates the new use would have no impact on the surrounding property values. 4. Effect on Traffic: The number of trips associated with the proposed use is minimal and largely concentrated on weekends. Staff does not expect any negative traffic impacts to the surrounding areas. 5. Effect of Increases in Population and Density: The proposed use may generate a minor increase in the number of employees at the location three days a week. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests: The proposed use is not anticipated to attract pests. 9. Visual Impact: Because the proposed use would involve only interior modifications, staff does not anticipate a change in the visual quality of the property. 10. Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. The location is a multi-tenant light industrial property with adequate parking to serve the individual uses. Recommended Action Staff recommends approval of Conditional Use Permit 145 allowing for accessory retail services incidental to a permitted use at 8812 7th Avenue North. The approval of a Conditional Use Permit is subject to the following conditions: 1. The plans by submitted by the applicant on January 21, 2016, and revised on February 12, 2016, shall become a part of this approval. 2. Retail sales shall be limited to Saturdays, Sundays, and Mondays. 3. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing eight parking spaces in the front parking lot and to reserve them for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments Location Map (1 page) Applicant's Narrative (3 pages) Plans revised February 12, 2016 (2 pages) Our Mission • We provide wall-to-Wall-removal of personal property to relieve the challenges of major life transitions. Downsizing Parents passing Many reasons a family might need our service. • One Gall, Wall-to-Wall, home clean out. When you call EMPTY THE NEST we take care of the rest, we clean out your home to ready it for it's next family. • Our team goes through the home with you- you take what you want, we take care of the rest. If we discover an item during the clean out that may have personal value to you- WE LET YOU KNOW • We sell the used furniture and unique items you no longer need to offset the cost of your home clean out costs. Maximize re-use, re-cycle and re-purpose along with minimizing waste of unneeded personal items. Our Empty The Nest store prices things to move! Our business model is based on turning the inventory as fast as possible. The store's inventory turns each week between 60%-70%. Because we are focused on moving our inventory our prices are extremely low. This is why we have been approved by the United Way as a store that offers everything from furniture to housewares for people in need. It might be a first time college student, setting up home. Or rather a single parent family that getting back on their feet. • Offer people a second chance at work and life. One of the things that I am grateful to be able to do, is give people a second chance. ETN has hired recovering addicts and alcoholics. We are not a treatment center nor a counseling service. Often times someone who has been clean and sober for 3-6 months struggles to find a place to work, get paid and make a difference. We are proud that we have and will continue to give people this type of opportunity. That said, we have a strict policy, if an employee relapses, we will let them go. We have experienced heartache, as well as a great sense of accomplishment watching people flourish and grow. Site Usage: Donation pickups — Savers, Bridging and Tech Dump. 500 Square feet of space dedicated to this function. 4 600 Processing and pricing and cleaning up items for resale., square feet (The entire second floor level) 'zgOO "�5 Retail would then be 42-5-6square feet or roughly ��o of the available to use. The Thrift Stores hours of being open to the public are mc"Xay y 10am 6pm Saturday 10am — 6pm Sunday 11 am — 5pm ffiDoda4 We are open F Saturday and Sunday. Most of the business occurs on Saturday and Sunday when the other tenants in this building are closed. An average customer base would be less than 10 people in any particular hour of the day 2 Our business model of buying the items from the people we do clean outs for, to subsidize the cost of the cleanouts, only works if we can get the things into our thift store and back into the community as quickly a possible, minimizing the costs and overhead of doing this. 3 Floor Plan 1st Floor: Warehouse + office 2,080 Retail 2,800 Warehouse 2nd Floor: Warehouse 4,800 Totals: Warehouse + office 6,880 - Retail 2,800 Retail `*' Office -- ° ' FEB 22 2016 C9CJ� ORDINANCE NO. 592, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 145 8812 7th Avenue North Empty the Nest, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is amended in Section 11.10, Subd. 2, and Section 11.35, by approving a Conditional Use Permit for a certain tract of land at 8812 7th Avenue North, thereby allowing Accessory Retail Services Incidental to a Permitted Use in the Light Industrial Zoning District. This Conditional Use Permit is approved based on the findings of the Planning Commission pursuant to City Code Section 11.80, Subd. 2(G), which findings are hereby adopted and incorporated herein as follows: 1. Empty the Nest is an existing business that has shown a demand exists for the services they provide. Based on their past experiences, they are able to accurately predict the expected amount of retail demand there will be for their operations. 2. A warehouse use with a retail component is consistent with the Light Industrial designation of this property on the General Land Use Plan Map. 3. Staff anticipates the new use would have no impact on the surrounding property values. 4. The number of trips associated with the proposed use is minimal and largely concentrated on weekends. Staff does not expect any negative traffic impacts to the surrounding areas. 5. The proposed use may generate a minor increase in the number of employees at the location three days a week. 6. The proposed use is not anticipated to cause an increase in noise levels. 7. The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. The proposed use is not anticipated to attract pests. 9. Because the proposed use would involve only interior modifications, staff does not anticipate a change in the visual quality of the property. 10. Staff does not anticipate any other negative effects of the proposed use. The location is a multi-tenant light industrial property with adequate parking to serve the individual uses. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. The plans by submitted by the applicant on January 21, 2016, and revised on February 22, 2016, shall become a part of this approval. 2. Retail sales shall be limited to Saturdays, Sundays, and Mondays. 3. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing eight parking spaces in the front parking lot and to reserve them for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. Ordinance No. 592 -2- March 15, 2016 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Section 2. The tract of land affected by this ordinance is legally described as follows: Lot 3, Block 2, Golden Valley Industrial Park Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 15th day of March, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST.- /s/ TTEST:/s/ Kristine A. Luedke Kristine A. Luedke, City Clerk Cit o c' oldenMEMORANDUM ay, n� ,,4 r i -. � ' � r 3 va �_ ' Physical Development Department 763.593-8495 /763-593-6109(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 60 Day Deadline: March 7, 2016 60 Day Extension: May 6, 2016 Agenda Item 4. B. Public Hearing - Major PUD Amendment Plan for Central Park West PUD No. 121, Amendment #1 - 5075 Wayzata Boulevard - RISLP, LLC, Applicant Prepared By Emily Goellner, Associate Planner/Grant Writer Summary RISLP, LLP, owner of the vacant land at 5075 Wayzata Boulevard, is requesting an amendment to PUD No. 121 to incorporate final design plans for a proposed Marriott AC Hotel. The property is located in both Golden Valley and St. Louis Park. The proposed building would be located in St. Louis Park with the parking lot located in Golden Valley, which is consistent with the site plan that was approved by both City Councils in April, 2015. That approval by both Cities included a 6-story hotel with up to 150 rooms. This proposal includes a 6-story hotel with 126 rooms, fitness center, conference rooms, breakfast area, bar and lounge, and a rooftop spa with outdoor seating. Neighborhood Meeting The applicant hosted a joint neighborhood meeting for residents of both cities on January 27, 2016. Three Golden Valley residents attended and most questions were regarding parking and traffic (see attached summary for more detail), all of which the applicant adequately addressed. Planning Commission Recommendation The Planning Commission reviewed the proposal on February 8 and recommended approval unanimously. Two conditions of approval were added to the recommendation regarding shuttle service and building design. Staff feels confident that the applicant has effectively addressed all of the concerns raised by the Planning Commission and staff by including a shuttle service plan (see attached), adding sidewalk connections, and adding stone to the western facade of the building. The St. Louis Park Planning Commission recommended approval on February 3, 2016. City Code establishes findings that must be made by the City when amending a PUD. These findings are included in the City Council's recommended action. In order approve an amendment to a PUD, the City must be able to make the following findings: 1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site, such as the proximity to high retaining walls and highway traffic to the north and east and high-density development to the south and west. With flexibility under a PUD in uses allowed, setbacks, height, parking requirements, number of buildings on a lot, and similar requirements, the quality of site planning and design is of higher quality than if each parcel was designed individually under conventional provisions. The PUD encourages creativity and flexibility in land development. 2. Preservation. The site is currently vacant and is mostly impervious. The proposed plan adds roughly 63 trees, 503 shrubs, and over 1,000 perennials and grasses to the site. 3. Efficient & Effective. The PUD plan includes efficient and effective use of the land. The PUD plan provides an appropriate area of the City for a six-story hotel. 4. Compatibility. The PUD plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. High-density office, commercial, and residential uses surround the site to the south and west. Low- density residential uses are separated from this PUD by significant highway development. The PUD plan increases lodging options in the area. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan promotes pedestrian activity and provides high-quality landscaping additions to the site. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Staff recommends approval of Amendment#1 to Central Park West PUD No. 121, subject to the following conditions: 1. The plans prepared by Colberg Tews and Cities Edge Architects submitted on March 1, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. The plan shall include a direct and continuous sidewalk between the building's front entrance and Wayzata Boulevard. 6. The City of St. Louis Park approves that portion of the amendment to the planned unit development within its jurisdiction. 7. The property owners of any parcel in the Central Park West PUD shall follow the travel demand management plans approved for the West End Redevelopment, which will serve to reduce traffic congestion. The owner may be required to update the plan or submit a new plan to the Golden Valley and St. Louis Park 1-394 Joint Task Force as needed. 8. The plans submitted shall include a detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73). 9. Bicycle parking shall be located within 50 feet of the building's front entrance. 10. The owner/operator of the hotel shall supply a shuttle service plan subject to approval and periodic review by the City. 11. The applicant shall consider design options for visual appeal and quality of appearance on the pedestrian views for the south and west elevations as well as the context of the adjacent structures. 12. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments • Location Map (1 page) • Planning Commission Minutes dated February 8, 2016 (6 pages) • Memo to the Planning Commission dated February 8, 2016 (4 pages) • Memo from Fire Department dated March 7, 2016 (1 page) • AC St. Louis Park—Golden Valley, Parking Plan Summary (1 page) • Neighborhood Meeting Summary (1 page) • Site Plans prepared by Cities Edge Architects and Colberg Tews submitted March 1, 2016 (26 pages) • Ordinance#593, Approval of Major PUD Amendment Plan, Central Park West PUD No. 121, Amendment #1, RISLP, LLP, Applicant (2 pages) Recommendation Motion to adopt Ordinance #593, Approval of PUD Plan, Central Park West PUD No. 121, Amendment #1, RISLP, LLP, Applicant. • I� a Flu "may: -„! L CifGe DOWI) 2 } N • V� 1 't� • U 6 � ✓ Sp � •fit. I �,-••��""==";CL_ _ _--- -- Subject Property `ST. LOUIS PARK ...o�+'' 1a�a0\a yq c 0 ..o 00 'a G 3 f �m Q � m •� Cly d a' o � '•�.■Douglas Ave-..... f - - �� 1 Regular Meeting of the Golden Valley Planning Commission February 8, 2016 regular meeting of the Planning Commis ion was held at the Golden Valley City Hall, C nciI Chambers, 7800 Golden Valley Ro d, Golden Valley, Minnesota, on Monday, Janu 25, 2016. Chair Segelbaum called he meeting to order at 7 pm. Those prese were Planning CommissionElrs Baker, Blum, Johnson, Kluchkay Segelbaum, an aldhauser. Also present as Planning Manager Jason Zimmerman, Associate Planner rant Writer Emily Goellher, and Administrative Assistant Lisa Wittman. Commissioner Cera was absent. 1. Approval of Minutes January 25, 2016, Regular Planning Commission Meeting Waldhauser referred to the seventh paragraph on page four and asked that the second sentence be changed to read as follows: "Slie said she thinks economic segregation is a growing problem and something we can add ess as a community." Waldhauser referred to the fourth paragraphon page four and said she would like "by area in the community" added to the cost of housing demographic data that she would like included in the Comprehensive Plan updte. Johnson said he would like his comments re arding reviewing the Comprehensive Plan as well as updating to be included in the min es because the law states that cities need to "review and,update" when discussing their omprehensive Plans. MOVE by Blum, seconded by Johnson and otion carried 4 to 2 to approve the nuary 25� 16, minutes with the above noted chan es. Commissioners Baker and Kluchka a ` tained. 2. Informal Public Hearing — Major PUD Amendment— Central Park West— Southwest Quadrant of 1-394 and Highway 100 — PU-121, Amendment #1 Applicant: RISLP, LLC (AC Hotels by Marriot) Address: 5075 Wayzata Boulevard Purpose: To construct a 6 story, 126 room, Marriott hotel on the border of St. Louis Park and Golden Valley. Goellner explained the applicant's request to construct a 6 story, 126 room, Marriott hotel on the border of St. Louis Park and Golden Valley. The hotel will be in St. Louis Park and the parking lot will be in Golden Valley. She noted that the hotel location and layout was already approved as part of the original Central Park West PUD. Minutes of the Golden Valley Planning Commission February 8, 2016 Page 2 Goellner stated that this will be a business oriented hotel with several amenities including: a breakfast area, a bar/lounge, a rooftop spa, meeting rooms, and a fitness center. She referred to the building materials and discussed the use of glass, two colors of stucco, Coronado stone, and fiber cement panels, all of which exceed the City of St. Louis Park's minimum standards for Class I materials. She also discussed the proposed landscaping plan which includes 63 trees, 503 shrubs and 1,000+ grasses and perennials. Goellner referred to the parking for the hotel use and stated that 189 spaces are required and 189 spaces will be provided. There will be 27 underground parking spaces, 52 on- site, surface parking spaces, and 110 permanent parking ramp spaces. She added that there will be 110 temporary surface lot spaces until the parking ramp is constructed and that the applicant has stated that they are willing to provide valet or shuttle service from the temporary surface lot spaces to the hotel. She added that 16 bicycle parking spaces are required and that the applicant will be providing 20. Goellner discussed the Quentin and Wayzata intersection improvements including the addition of all-way stop signs and additional turn lanes. Johnson stated that typically parking spaces are immediately adjacent to a building and questioned if a precedent would be set by allowing the parking spaces in this case to be further away. Goellner agreed that ideally parking spaces are within 500 feet of a building. She explained that the City Council approved the spaces in the parking ramp with a sidewalk connection to the hotel as part of the original PUD. Johnson noted that it is approximately a 200 yard walk from the temporary parking spaces to the hotel and asked about the lighting and safety standards. Goellner stated that the lighting in the temporary parking area won't change much from what already exists, and that the hotel will want to make the area safe and provide a safe connection for their guests. Johnson agreed, and asked what that looks like. Zimmerman noted that the Phase 1 residential building and the park will be in place and will have sidewalks and lighting around them. Baker asked if the applicant has made a commitment to have a valet or shuttle service from the temporary parking lot to the hotel. Goellner said no. Baker asked if the City can require a shuttle service be provided. Kluchka stated that the notes from the applicant's neighborhood meeting state that they intend to provide a shuttle service. Waldhauser asked if there would be a walkway through the Phase 1 residential building. Goellner said no, from a property management and security standpoint that would be difficult. Kluchka asked about the proposed intersection improvements and the location of the pedestrian access. Goellner referred to the site plan and showed where the sidewalks will be located along Wayzata Blvd. and Utica Ave. and she discussed how people will be able to access the site and the park. Minutes of the Golden Valley Planning Commission February 8, 2016 Page 3 Kluchka said he hasn't seen any renderings that show the building in context with the other buildings around it and how they will work together. Goellner said she would ask the applicant to provide more renderings. Waldhauser asked if St. Louis Park is overseeing the stormwater treatment on the property. Goellner said yes, St. Louis Park is taking the lead with the Minnehaha Watershed and that Golden Valley will be adding comments. Segelbaum referred to the staff report and noted that there are no requirements in this zoning district regarding the amount of impervious surface allowed, but the applicant is proposing 76%. Goellner agreed and stated that the requirements regarding structure coverage might address some of the same issues. Segelbaum asked if St. Louis Park had any suggestions or changes during their review of this proposal. Goellner said St. Louis Park's concerns are mostly about traffic but that no changes to the plans have been suggested. Jesse Messner, Cities Edge Architects, referred to the Commissioners' concerns about parking and said they would be fine with a condition being added that a shuttle service must be provided. He also said he would provide more rendering showing the building design and how it fits in with the surrounding buildings if he is able to get information from the owners of the surrounding buildings. Segelbaum asked Messner if he is ok with the additional sidewalk from the hotel to Wayzata Blvd. Messner said yes. Kluchka asked Messner to describe what materials and colors will be used. Messner stated that the renderings in the agenda packet were printed with ink that does not perfectly depict the colors accurately. He referred to a drawing of the proposed hotel and stated that the middle section of the building will be limestone and that there will be fiber cement bands around the building. There will also be stucco in shades of dark gray, not the mauve or purplish color shown on the submitted drawings. Kluchka said it might be helpful to provide more photos or samples to the City Council. Messner said he has samples of the materials. Kluchka referred to the south elevation and the portion of the west elevation close to the corner and asked if there was any consideration to make those elevations more alive or visibly attractive since it will face residential. Goellner stated that there will be dog run area between the hotel the residential building. Messner stated that the curtain wall will wrap around the west side of the building and that a continuous band will run across the top of the building. He stated that the south end of the building includes the entrance to the underground parking and will include a corridor area without many windows, but that there will be large storefront windows looking into the lounge/bar area. Baker said the south side of the building will be facing residential and it will be a large uninterrupted surface that won't be very attractive. Kluchka said in the original PUD proposal, the south end of the hotel was marketed as a highly visible area. He said that residents will see a Minutes of the Golden Valley Planning Commission February 8, 2016 Page 4 sizable gray stucco box and asked if the human scale appeal had been considered. Johnson agreed that a softer, less imposing look would be better. Messner said they can work on dressing up those areas. Kluchka requested that the applicant connect with some of the other developers in the area to discuss their design solutions and how the designs interact. Blum said there is some substantial landscaping noted on the plans on the south side and asked if that will help mitigate the large expanse. Messner noted that the southeast corner of the site will have some trees which will help somewhat with screening. Johnson asked about the definition of the bar/lounge area and the roof top spa. Messner said the roof top spa will have a whirlpool or hot tub with a small seating area and that the bar/lounge area is a larger area on the first floor next to the lobby. Blum asked if the bar/lounge area will be used only by hotel guests, or if it will be used by the public as well. John Hafner, Cities Edge Architects, stated that it will be used predominately by hotel guests and that the menu will be geared toward hotel guests. Waldhauser referred to the landscaped islands in the parking lot and asked if they will be recessed to capture rain. Messner stated that the islands are just a landscaping feature and that there is an underground stormwater system that they don't want tree roots to compromise. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Segelbaum referred to the valet or shuttle service requirement and said he doesn't see how that can be a land use prescription. Baker said it is a component of the parking requirements. He added that the parking is further away than normal and he doesn't want to set a precedent for future parking plans. Kluchka suggested adding language regarding a shuttle service plan as part of the Travel Demand Management Plans mentioned in condition #7 in the staff report. Goellner said she would prefer there to be a separate condition regarding the valet or shuttle service requirement. Waldhauser asked how many parking spaces will be available in the on-site surface parking lot. Goellner said there will be 52 on-site surface lot parking spaces and 27 underground parking spaces, so on an average night every guest would be able to park on-site and would not have to use the temporary surface lot. Waldhauser added that not every guest will have a car and suggested that the proposed condition regarding the shuttle service state that a shuttle to the temporary lot will be required if needed, or if the surface lot can't handle the number of guests. Kluchka suggested the condition state the owner/operator of the hotel must supply a shuttle service plan subject to approval and periodic review by the City. Segelbaum questioned why the City would require a plan rather than requiring the shuttle service itself. Kluchka said a plan could outline details of when they will need it and he doesn't want to be too strict. Zimmerman agreed that a plan could spell out the details of the shuttle or valet service. Segelbaum suggested the condition state that the owner/operator must provide shuttle or valet service as needed Minutes of the Golden Valley Planning Commission February 8, 2016 Page 5 for guest use. Goellner said staff would come up with language for the condition before this item goes to the City Council for review. Segelbaum asked if a condition should be added regarding the south and west sides of the building. Waldhauser suggested the condition state that the applicant shall improve the visual impact or appeal of the south and west elevations. Zimmerman stated that improving the appearance or visual quality gives staff direction in writing a condition. Goellner added that promoting the pedestrian environment also gives staff direction. Kluchka suggested the condition state that the applicant shall consider design options for visual appeal and quality of appearance on the pedestrian views for the south and west elevations as well as the context of the adjacent properties. Johnson suggested using the word continuity instead of the word context. Baker said he is concerned that the other buildings may not be designed yet, so the next developer may have to address those issues. Goellner said the same developer will be involved in the next phases so the buildings and product type will be similar. MOVED by Kluchka, seconded by Waldhauser and motion carried unanimously to recommend approval of approval of Central Park West PUD No. 121, Amendment #1, subject to the following findings and conditions: Findings: 1. The PUD plan is tailored to the specific characteristics of the site, such as the proximity to high retaining walls and highway traffic to the north and east and high- density development to the south and west. With flexibility under a PUD in uses allowed, setbacks, height, parking requirements, number of buildings on a lot, and similar requirements, the quality of site planning and design is of higher quality than if each parcel was designed individually under conventional provisions. The PUD encourages creativity and flexibility in land development. 2. The site is currently vacant and is mostly impervious. The proposed plan adds roughly 63 trees, 503 shrubs, and over 1,000 perennial and grasses to the site. 3. The PUD plan includes efficient and effective use of the land. The PUD plan provides an appropriate area of the city for a six-story hotel. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. High- density office, commercial, and residential uses surround the site to the south and west. Low-density residential uses are separated from this proposed PUD site by significant highway development. The PUD plan increases lodging options in the area. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan promotes pedestrian activity and provides high-quality landscaping additions to the site. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Minutes of the Golden Valley Planning Commission February 8, 2016 Page 6 Conditions- 1. onditions:1. The plans prepared by Colberg Tews and Cities Edge Architects submitted on January 26, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. The plan shall include a direct and continuous sidewalk between the building's front entrance and Wayzata Boulevard. 6. The City of St. Louis Park approves that portion of the preliminary planned unit development within its jurisdiction. 7. The property owners of any parcel in the Central Park West PUD shall follow the travel demand management plans approved for the West End Redevelopment, which will serve to reduce traffic congestion. The owner may be required to update the plan or submit a new plan to the Golden Valley and St. Louis Park 1-394 Joint Task Force as needed. 8. The Final PUD plan submitted shall include a detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73). 9. Bicycle parking shall be located within fifty feet of the building's front entrance. 10. The Owner/operator of the hotel shall supply a shuttle service plan subject to approval and periodic review by the City. 11. The applicant shall consider design options for visual appeal and quality of appearance on the pedestrian views for the south and west elevations as well as the context of the adjacent structures. 12. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 3. Informal Public Heari g — Zoning Code Text Amendment— Amending Accessory Retail Sale Requirements — Z000-103 Applicant: City of Gol en Valley Purpose: `' To conside modifications in th guage regarding accessory retail sales in the Light Industrial/rnaustrial Zoning Districts. Goellner explained that in 20,0 �t�he City began allowing accessory retail sales incidental to a permitted use in an area 5 than 10% of a building's footprint. She stated that experience has shown that thi ig�ldnnecessarily restrictive when a Conditional Use Permit is also required no matter the Size of the retail space. She stated that there has been a growing interest in retail accessory<:uses as a part of distribution/warehouse businesses *staff is suggesting that the ZohiDg Code be amended to allow accessory retail s ices and/or sales incidental to a permifted use, conducted in an area less than 10° f the building's gross floor area, rather than 10% of the building's footprint. city 0 oder MEMORANDUM valley Physical Development Department 1 763-593-8095/763-593-8109(fax) Date: February 8, 2016 To: Golden Valley Planning Commission From: Emily Goellner, Associate Planner/Grant Writer Subject: Informal Public Hearing— Final PUD Plan for Central Park West PUD No. 121, Amendment #1 —5075 Wayzata Boulevard — RISLP, LLC, Applicant Summary RISLP, LLP, owner of the vacant land at 5075 Wayzata Boulevard, is requesting an amendment to the Central Park West PUD to incorporate final design plans for a proposed AC hotel by Marriott. The original PUD proposal, approved in 2015, included a 6-story hotel with up to 150 rooms in this location. This proposal includes a 6-story hotel with 126 rooms, fitness center, meeting rooms, breakfast area, bar and lounge, and a rooftop spa with outdoor seating. Since this property is located in both Golden Valley and St. Louis Park, both City Councils will review this application. Neighborhood Meeting a _ The applicant hosted a joint d(SLP') neighborhood meeting for residents of both cities on January b � ' 27 2016. Three Golden Valle - residents attended and most .�y questions were regarding parking r {l J and traffic (see attached summary for more detail). The applicant } addressed these questions and ' 1350 "' residents were encouraged to _` 1510 15( 151 1 1520 152 contact City staff if there are any additional questions. There were 1530 16' "� 1'F' � 5 1530 154 no St. Louis Park residents in - t 'y 1Q5 480000r } 15, pr attendance. - Lot 3 of PUD 121-Site Map Lot 3 Comparison to Commercial Zoning District Regulations* Note:Many requirements within the underlying zoning district are flexible in a PUD approval Factor Required Proposed Use Hotel permitted Hotel &surface parking lot Height 3 stories(more permitted with 6 stories Conditional Use Permit) Floor Area Ratio -- 1.07 Ground Floor Area Ratio -- .18 Structure Coverage 50% maximum 17.74% Impervious Surface -- 76.49% Setbacks Front: 35' Front: 12.87'to Wayzata Blvd Side: 30' Side: 22.56'to Residential Phase 2 Rear: 30' Side: 77'to Residential Phase I Lot Area -- 1.61 acres Car Parking 1.5 spaces/unit 189 spaces: 27 underground, 52 1.5 spaces x 126 units= 189 spaces on-site, 110 off-site Bicycle Parking None required for hotels 20 spaces *The site is zoned for Office, but this is a comparison of the proposed hotel building to its comparable zoning district in Golden Valley,which is Commercial zoning. Parking In St. Louis Park, hotels must provide at least 1.5 parking spaces per room, which requires a total of 189 spaces for this development. With 52 surface lot spaces and 27 underground spaces totaling 79 spaces, the applicant is required under a permanent easement agreement to provide an additional 110 spaces on Outlot A of the PUD, which is the location of the future office buildings and parking ramp. When the parking ramp on Outlot A is completed, the hotel must be assigned 110 spaces. Until the parking ramp is constructed,the owner of Outlot A will provide 110 spaces in the HealthPartners parking lot, as required in the easement agreement. The owner of the HealthPartners parking lot is confident that there is adequate parking capacity on the HealthPartners lot to accommodate this arrangement. All hotel employees will park in the off-site lot in order to maximize convenience for guests. The applicant is confident that the on-site parking spaces will be adequate based upon guest vehicle history needs at our other hotel locations, but will monitor guest usage of the underground garage and surface parking lot immediately adjacent to the hotel. If usage is higher than expected, the applicant will provide valet service that is stationed at the front door. Bicycle Parking The City of Golden Valley does not require bicycle parking for hotels, but the City of St. Louis Park requires 19 spaces (10%of parking total). The applicant has provided 20 spaces. The City of St. Louis Park and City of Golden Valley staff agree that bicycle parking spaces must be located within 50 feet of the building's front entrance. This is reflected in the conditions of approval. Building Materials The new addition will consist primarily of stucco and glass. The building also includes manufactured stone and fiber cement material, which is consistent with the neighboring residential buildings. Elevations are provided in the application that exceed the minimum material requirements set forth in St. Louis Park City Code, which requires that at least 60% of each side of the building must be comprised of class I materials. Tree & Landscaping Requirements The applicant plans to plant 63 new trees, 503 shrubs, and over 1,000 perennials and grasses. The City Forester will review the Tree and Landscape plans in more detail during the permitting process and a Tree and Landscape Permit will be required before construction begins. The applicant must submit a financial security that will be held by the City for one growing season. Engineering The Engineering Division addressed traffic management, access and circulation, sanitary sewer and water services, and stormwater management with the review and approval of the original PUD in spring 2015. This submission is consistent with the original plan, so Engineering staff is recommending approval of this PUD amendment. Fire Safety The Fire Departments from both cities reviewed the original PUD plan and this submission together and feel that all issues regarding fire access, water supply, and fire hydrants have been adequately addressed. Findings for Approval In order approve an amendment to a PUD, the City must be able to make the following findings: 1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site, such as the proximity to high retaining walls and highway traffic to the north and east and high-density development to the south and west. With flexibility under a PUD in uses allowed, setbacks, height, parking requirements, number of buildings on a lot, and similar requirements, the quality of site planning and design is of higher quality than if each parcel was designed individually under conventional provisions. The PUD encourages creativity and flexibility in land development. 2. Preservation. The site is currently vacant and is mostly impervious. The proposed plan adds roughly 63 trees, 503 shrubs, and over 1,000 perennial and grasses to the site. 3. Efficient & Effective. The PUD plan includes efficient and effective use of the land. The PUD plan provides an appropriate area of the city for a six-story hotel. 4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. High-density office, commercial, and residential uses surround the site to the south and west. Low- density residential uses are separated from this proposed PUD site by significant highway development. The PUD plan increases lodging options in the area. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan promotes pedestrian activity and provides high-quality landscaping additions to the site. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Recommendation Staff recommends approval of Amendment #1 to Central Park West PUD No. 121, subject to the following conditions: 1. The plans prepared by Colberg Tews and Cities Edge Architects submitted on January 26, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. The plan shall include a direct and continuous sidewalk between the building's front entrance and Wayzata Boulevard. 6. The City of St. Louis Park approves that portion of the preliminary planned unit development within its jurisdiction 7. The property owners of any parcel in the Central Park West PUD shall follow the travel demand management plans approved for the West End Redevelopment, which will serve to reduce traffic congestion. The owner may be required to update the plan or submit a new plan to the Golden Valley and St. Louis Park 1-394 Joint Task Force as needed. 8. The Final PUD plan submitted shall include a detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73). 9. Bicycle parking shall be located within fifty feet of the building's front entrance. 10. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments Location Map (1 page) Memo from the Public Works Division dated February 1, 2016 (2 pages) Memo from the Fire Department dated February 1, 2016 (1 pages) Neighborhood Meeting Summary (1 page) Site Plans prepared by Cities Edge Architects and Colberg Tews submitted January 26, 2016 (24 pages) D f tao,l , ire Department 763-593-8079 J 763-593-8098 (fax) Date: March 7, 2016 To: Jason Zimmerman, Planning Manager Emily Goellner, Associate Planner From: John Crelly, Fire Chief Subject: Major PUD Amendment—Central Park West— PUD #121 amendment #1 The Golden Valley Fire Department reviewed information provided for the Major PUD Amendment for Central Park West, PUD #121 amendment #1 and responded on February 1, 2016. This PUD is unique due to how this project overlays the City boundary lines of Golden Valley and St. Louis Park. Additional information for PUD #121, amendment #1 was submitted on March 1, 2016. The new information is addressing parking ratios of 1:1 verses 1.5:1. The Minnesota State Fire Code and the fire department are always concerned about having adequate access and egress for emergency vehicles. There currently is minimal fire lane signage designated for this project based on previous submittals. If a parking issue does develop the Golden Valley Fire Department will require the property owner to ADD additional "No Parking— Fire Lane" signage in areas not designated for parking (ends of parking islands, driveway entrances, ...). SUMMARY AND RECOMMENDATIONS Based on the revised information received on March 1, 2016, Staff recommends approval of PUD #121 amendment #1. If you have any questions, please contact me at 763-593-8065, or e-mail icrelly@goldenvalleymn.gov Page 1 of l � t R 0 1 2016 AC St. Louis Park-Golden Valley, Parking Plan L Based upon our experience with three existing hotels along the 1-394 corridor, only our Golden Valley hotel has greater than a 1.0:1.0 guest room to parking stall ratio. In our 1.0:1.0 hotels we do not have any parking shortage issues. Therefore,we will have the attached plan on standby ready to go, however, we are extremely optimistic that we will not need to engage it with the exception of ALL employees parking at the remote lot,that will be instituted from day one. We have an already established shuttle service that currently services the Homewood Suites St. Louis Park and the Holiday Inn Express Golden Valley. Our fleet consists of a combination of Vans and Buses which will be used as needed to shuttle guests to and from our offsite parking as needed. Key points: • All employees will be required to use the offsite lot regardless of hotel occupancy.This will ensure all onsite parking is designated for hotel guests. • We will designate a vehicle from our fleet for shuttling services to offsite parking as the hotels occupancy reaches a level that offsite parking is needed and used. • We will be exploring the requirements for key members of our management team and our concierge staff to be able to provide valet service to the offsite parking location. We will have designated spaces and signage that can be used for staging valet service if valet service is needed. • All guests at check in will be given a parking notification sheet which reviews our service, location of offsite parking with map, notification of our concierge's number so that shuttle service may be coordinated/scheduled. • Management staff will monitor onsite parking based upon occupancy and institute our offsite shuttle service and or valet service as the onsite lot reaches 85%full. • Employees will be shuttled based on weather conditions and for safety as needed. We will ensure that our guests have an excellent and quality experience while staying at the Marriott AC.We will make sure that parking challenges do not impact our guests stay negatively, their satisfaction is what is most important to us. Neighborhood Meeting Summary AC Hotel by Marriott—5075 Wayzata Boulevard Golden Valley-St. Louis Park Hosted by Cities Edge Architects January 27, 2016 Three people in attendance. All three (two households) were Golden Valley residents. Architect introduce his firm and a bit about TPI Hospitality • Experienced hotel developer, owner, operator Architect presented the development and AC brand • 126-key Hotel • Six stories occupied,tall parapet walls to screen mechanical equipment • Overall 84 feet tall at highest point • Total of 189 parking stalls provided (combination of underground, surface and off-site parking) • Small bar/lounge/breakfast seating areas proposed on the first floor(about 3,600 sq. ft. including the kitchen) • Meeting rooms also provided on the first floor(not large banquet/conference) • AC Hotel is new to U.S. market. This is the second in the U.S. (another planned in Fort Lauderdale, FL). Questions related to temporary off-site parking and amount of parking. • Neighbors thought the 1.5 stalls per room requirement seemed ample. • The hotel intends to provide valet parking to the off-site parking stalls. Questions about any proposed disruptions to traffic on Wayzata during construction. • Architect did not anticipate any disruptions to Wayzata Blvd traffic • Any disruptions that may occur would be short in duration (hours or days, not weeks) and perhaps only partial blockages to make storm utility connections or new driveway connections. Questions about driveway access points • The access points in the plan essentially reflect the approved locations from the last PUD process for Central Park West overall. • It was noted that improvements are being made to the internal parking lot circulation to the driveways based on Golden Valley staff input and SLP staff support. Questions/concern about traffic • These are unchanged from previous discussions • Staff and applicant did not revisit all the data, but noted the AUAR and more recent (2015) PUD for Central Park West studied this in more detail and results were reported to residents and findings/recommendations were included in the conditions of approval • Referred the residents to Associate Planner Emily Goellner at Golden Valley for more information Golden Valley residents commented that they were surprised that more GV residents didn't attend. Still expected GV residents would turn out for the GV public hearings. 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" '• f sma FAM mom cam fA r 1 tt �„ i 3 w � z j 1 � :r u f WEf�A N Z f A9 NMtlL Wd OZ�L I�21 91 OZ/9Z2 i�'4�iaz aMJ Ie+'luaJ-NW'd15-p1oN Otl-HMV-9060£leivaw^�WM1ai`-�aeflV� pawca+y46u IIV-'�ll'abp3 aiYO'9102�vb�✓dvJ d ORDINANCE NO. 593, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Major PUD Amendment Plan Central Park West P.U.D. No. 121, Amendment #1 RISLP, LLC, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is amended in Section 11.10, Subd. 2, and Section 11.55, by approving a Major PUD Amendment Plan to Planned Unit Development (P.U.D.) 121 thereby allowing the addition of a Marriott AC Hotel. The building will be located in St. Louis Park, with the parking lot located in Golden Valley at 5075 Wayzata Blvd. This PUD is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. The plans prepared by Colberg Tews and Cities Edge Architects submitted on March 1, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, February 1, 2016, shall become a part of this approval. 4. All signage must meet the requirements of the City's Sign Code (Section 4.20). 5. The plan shall include a direct and continuous sidewalk between the building's front entrance and Wayzata Boulevard. 6. The City of St. Louis Park approves that portion of the amendment to the planned unit development within its jurisdiction. 7. The property owners of any parcel in the Central Park West PUD shall follow the travel demand management plans approved for the West End Redevelopment, which will serve to reduce traffic congestion. The owner may be required to update the plan or submit a new plan to the Golden Valley and St. Louis Park 1-394 Joint Task Force as needed. 8. The plans submitted shall include a detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73). 9. Bicycle parking shall be located within 50 feet of the building's front entrance. 10. The owner/operator of the hotel shall supply a shuttle service plan subject to approval and periodic review by the City. 11. The applicant shall consider design options for visual appeal and quality of appearance on the pedestrian views for the south and west elevations as well as the context of the adjacent structures. 12. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 6(Q): Ordinance No. 593 -2- March 15, 2016 1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site, such as the proximity to high retaining walls and highway traffic to the north and east and high-density development to the south and west. With flexibility under a PUD in uses allowed, setbacks, height, parking requirements, number of buildings on a lot, and similar requirements, the quality of site planning and design is of higher quality than if each parcel was designed individually under conventional provisions. The PUD encourages creativity and flexibility in land development. 2. Preservation. The site is currently vacant and is mostly impervious. The proposed plan adds roughly 63 trees, 503 shrubs, and over 1,000 perennials and grasses to the site. 3. Efficient & Effective. The PUD plan includes efficient and effective use of the land. The PUD plan provides an appropriate area of the City for a six-story hotel. 4. Compatibility. The PUD plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. High-density office, commercial, and residential uses surround the site to the south and west. Low-density residential uses are separated from this PUD by significant highway development. The PUD plan increases lodging options in the area. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan promotes pedestrian activity and provides high-quality landscaping additions to the site. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Section 2. The tracts of land affected by this ordinance is legally described as follows: Lot 3, Block 1, Central Park West P.U.D. No. 121 Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 15th day of March, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk cztyof golden MEMORANDUM V a. �� Fire Department 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. A. Authorize Contract for Fire Facility Organizational Study Prepared By John Crelly, Fire Chief Summary At the May 6, 2014, City Council meeting, Council adopted Resolution 14-38 allocating $50,000 to the Building Improvement Fund to review locations of current fire stations, response times and the number of available firefighters to respond. These funds have been carried forward for this use. The 2016-2018 Strategic Plan included the implementation of a fire station location study as part of the Infrastructure Strategic Priorities. Three companies submitted information and a quote/proposal to conduct the fire study: Brunton Architects & Engineers $31,280 Five Bugles Design $25,500 Buetow 2 Architects $12,000 Submittals were reviewed, clarification requested by staff and project experience was reviewed. Each company has various levels of experience in performing statistical analysis, review of current facilities, projecting future needs and designing of fire facilities. Five Bugles Design staff will produce a document that gives current status of the department and presents options for the future. Staff recommends Five Bugles Design to produce a complete fire facility and organizational study document at a cost of$25,500. Recommended Action Motion to authorize contracting with Five Bugles Design to conduct a fire facility and organizational study for $25,500. city of 0"' golden MEMORANDUM VallZNX 7' v,y Physical Development Department 763-593-5095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. B. Authorization to Sign PUD Permit- Central Park West PUD No. 121, Amendment #1 Prepared By Jason Zimmerman, Planning Manager Summary At the March 15, 2016, City Council meeting, the Council held a public hearing on the Final PUD Plan for an amendment to the Central Park West PUD that incorporates the final design for a proposed hotel on Lot 3. In anticipation of Council approval of the Final Plan, City staff have prepared the attached PUD Permit for Council's consideration. Attachments • PUD Permit- Central Park West PUD No. 121, Amendment#1 (4 pages) Recommended Action Motion to authorize the Mayor and City Manager to sign the PUD Permit for Central Park West PUD No. 121, Amendment#1. Central Park West P.U.D. No. 121 City Council Approval: April 7, 2015 City Council Approval Amendment #1: March 15, 2016 City of Golden Valley, Minnesota Use Permit for Planned Unit Development Amendment #1 Project Name: Central Park West P.U.D. No. 121 Location: 1400 and 1500 Highway 100 South, and 5075 Wayzata Blvd, Golden Valley, MinReseta 5075 Wayzata Boulevard Legal Description: Lots 1, 2 and 3, BIO^U 1 and n„+I.,+ o Lot 3, Block 1, Central Park West P.U.D. No. 121 Applicant: DLG ResodeRtial,DL-GLLS RISLP, LLC Address: 103 15th Ave NW, Suite 200, Willmar, MN 56201 Owner: DLG Resodentmal I I r ACSLP, LLC Address: 103 15th Ave NW, Suite 200, Willmar, MN 56201 Zoning District: Business and Professional Offices Permitted Uses: Te allow two six story multiple family residential buildings, story hotel, two 11 StGFY OffiGe buildings, a parking ramp and a Iffinear park OR both St. Louis Park and GoldeR Valley. A portion-of , and the entire hotel surfac;e parking lot will be IGGated on Golden Valley.Amendment #1 allows for the hotel surface parking lot to be located in Golden Valley. The hotel building will be located in St. Louis Park. Components: A. Land Use 1 The nlanc prepared by DLG Residential LLC C date J February /1 2015, and Morrh 20, 2015, sabmutted w ch the Final PUD Plan applino+ien shall beGomo a part of this The plans prepared by Colberg Tews and Cities Edge Architects submitted on March 1, 2016, shall become a part of this approval. 2. A Park DediGatiGR Fee of $70,568 shall be paid by the developer prior tG relea Central Park West P.U.D. No. 121, Amendment #1 Page 2 3. After the site is completely built-out, no snow shall be stored on the site. 4. The City of St. Louis Park approves that portion of the PUD within its jurisdiction. 5. Because the GUrrent Final PUD Plan inGludes only GonStFUGtOGR plans for Lot 1 and Lot 2 and GGRGept plans foF Lot 3 and Outlet A, the appliGaRt OF future property owner must submit an appliGation for a PUD Amendment, and re i . . Val therefor, when moFe detailed plans for Lot 3 and Outlet A are prepared, prior to issuanGe of any building permits for Lot 3 or Outlet A. B. Construction 1. The recommendations and requirements outlined in the memo from the Fire Department to the Planning Manager dated MaFGh 25, 2015 February 1, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memos from the Engineering Division to the Planning Manager dated MaFGh 27 February 1, 2016, shall become a part of this approval. 3. The design specifications, including building location, fagade treatment and materials, and site design, as submitted by the applicant, shall become part of this approval. 4. All signs on the property must meet the requirements of the City's sign code. 5. The plan shall include a direct and continuous sidewalk between the building's front entrance and Wayzata Boulevard. 6. Bicycle parking shall be located within 50 feet of the hotel building's front entrance. 7. The owner/operator of the hotel shall supply a shuttle service plan subject to approval and periodic review by the City. C. Grading, Utilities, Access and Other Engineering Issues 1. The recommendations and requirements outlined in the memo from the Engineering Division to the Planning Manager dated March 27, 204-�, February 1, 2016, shall become a part of this approval. 2. The apphGant is assessed a Traffic Management AdMiRistration Fee of $8,655.80 per City Code. Payment of half of the foo ($4,327.90) i g�crvt�-.a on February 27, 2015. (The rernain.ng half of the fee is required to be paid prioF to the issuanGe of a Building Permit \ The RnnliPR shallpaythe Traffin managementFees City's Central Park West P.U.D. No. 121, Amendment #1 Page 3 Zoning D!Strint. The applicant or any future property owner shall adhere to the Travel Demand Management Plan submitted to the City on March 20, 2015. The owner may be required to update the plan or submit a new plan to the Golden Valley and St. Louis Park 1-394 Joint Task Force as needed. 3. The Developer shall enter onto aR agreement with the City of GeldeR Valley publiG use of the park Outlot. 4. The appliGant shall dediGate easements for public use Of Gertain sidewalks and trawls IOGated within the Gity of Golden Valley, both iRside and outside the Linear Park, *n a form aGGeptable to the Gity Attorney, 5. The plan shall include a detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73). D. Subdwvosoon 1. Proof of filing of the plat shall take the ferm of a Gertified GE)PY of the fully reGOrded plat, or a reGempt from the County SpeGiftally noting that the appliGaRt has paid for SUGh a GOPY to be sent to the Gity wheR it beGOmes available. 2 The name of the final plat shall include "D I I D 121" in its title in annordaRGe Wi- //'-++ air-rrrv-ruck—r—v''�rs_ C 3 The apphGant shall enter into a Development Agreement with the City in GE)nforrnanG-e with City Code and On a ferm aGGeptable te the Gity Attorney. 1. The applicant consents and agrees to be bound by the applicable terms and conditions in the previously established Development Agreement between the City and Central Park West, LLC, executed on May 8, 2015. 2. The applicant consents and agrees to be bound by the applicable terms and conditions in the previously established Easement, Maintenance and Cost- Sharing Agreement between Central Park West, LLC and OP4 SLP,LLC executed on May 8, 2015. 3. The applicant consents and agrees to be bound by the applicable terms and conditions in the previously established Utility and Sidewalk Maintenance Agreement executed between the City of Golden Valley and Central Park West on May 12, 2015. It is hereby understood and agreed that this P.U.D. Permit is a part of the City Council approval granted on April 7, 2015 and March 15, 2016. Any changes to the PUD Permit for Central Park West P.U.D. No. 121 shall require an amendment. DLC Residential' LLG ACSLP, LLC Central Park West P.U.D. No. 121, Amendment #1 Page 4 Witness: By: Title: Date: CITY OF GOLDEN VALLEY Witness: By: Shepard M. Harris, Mayor Date: Witness: By: Therna6 D. , Timothy J. Cruikshank, City Manager City Manager Date: Warning: This permit is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. citv o �3 , Y, e n M ',-' MORAP Dl, valley Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. C. Authorize Contract for Brookview Community Center Replacement Construction Management Services Prepared By Rick Birno, Director of Parks and Recreation Summary Staff implemented a Request For Proposal (RFP) process for the selection of a construction management team for the Brookview Community Center replacement project. RFP's were distributed to six firms: 1. Zeman Construction 2. M.A. Mortenson 3. ICS Consulting, Inc. 4. RJM Construction, Inc. 5. Adolfson & Peterson Construction 6. McGough Construction Three proposals were selected for the interview process which included RJM Construction, ICS Consulting, Inc. and Adolfson & Peterson Construction. An interview panel of five, (three city staff - HGA representative - independent building/mechanical consultant) reviewed all three proposals and interviewed each firm. Interview panel rankings included thoroughness of RFP response, cost estimating accuracy, conflict resolution process, contractor accountability, project cost controls, construction communication model for residents and design team, etc. After proposal review, firm interviews and past project reference checks, panel recommended Adolfson & Peterson Construction for the construction management of the Brookview Project. The total expense for all construction management services including project scheduling, plan review, cost estimating, developing bid packets and implementing bid process, design team and resident communication plan, construction management (all phases) through construction completion for each firm is as follows: • Zeman Construction (No response to RFP) • M.A. Mortenson (No Response to RFP) • ICS Consulting, Inc. ($724,040) • RJM Construction, Inc. ($893,465) • Adolfson & Peterson Construction ($893,635) • McGough Construction (No Response to RFP) The industry standard for the services outlined above generally ranges from 1.00%to 3.00% of the total project costs. The Adolfson & Peterson total project cost percentage is 1.95%. The expense for construction management for the Brookview project has been budgeted in the 18.2M project budget. Staff is recommending Adolfson & Peterson Construction for the construction management of the Brookview Community Center project. Recommended Action Motion to authorize City Manager to Sign Contract with Adolfson and Peterson, contingent on City Attorney review, for all construction management services for the replacement of Brookview Community Center. cit' ,ry vall'e'y Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. D. Authorize Amendment for Technology Systems for the Brookview Community Center Replacement Project Prepared By Rick Birno, Director of Parks and Recreation Summary Staff plans to utilize services of current city contracted technology consultant to design the technology systems needs for the new Brookview Community Center. HGA currently provides technology services to the City of Golden Valley and therefore staff is recommending HGA to design the technology systems for the new Community Center for a fee of$38,000. The expense for the technology design is included in the 18.2M project budget. Recommended Action Motion to authorize City Manager to Sign Amendment for Professional Services Agreement, contingent on City Attorney review, with HGA for Technology Systems design for Brookview Community Center. i - " ofz " golden MEMORANDUM valley Park and Recreation Department 763-512-2345 1763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. E. Lakeview Park Playground Equipment Replacement Prepared By Rick Birno, Director of Parks and Recreation Summary The 2016-2020 Capital Improvement Program Park Section includes $50,000 for new playground equipment (P-003). Lakeview Park is scheduled to replace the 19 year old playground equipment. The Lakeview Park neighborhood participated in a public meeting on February 29th to select one of the four play structure proposal options designed by Webber Recreation Design, Inc. with play equipment available through State Contract #P-949(5) and manufactured by Miracle, Inc. Installation of the new equipment is scheduled for fall of 2016 and conforms to all ADA and Consumer Product Safety Commission Guidelines. A new basketball court with adjustable hoop will be installed spring of 2017 on the south side of the park shelter building at the same time the internal park trail is reconstructed. Staff recommends the purchase of Miracle playground equipment from Minnesota State Contract buying group contract #P-949(5). Miracle Recreation Equipment Company: $41,000 Webber Recreational Design, Inc.: $9,000 Total Project Expense: $50,000 Attachments: • Diagrams of Equipment (4 pages) Recommended Action: Motion to authorize the purchase and installation of playground equipment from Miracle Recreation Equipment Company and Webber Recreational Design, Inc. through the Minnesota State buying group contract #P-949(5) for a project total of$50,000.00. h y I h ��qit • • a• h. v d a e ` t 11114, C' � tr).x�'iS4 � / � .='r'". 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CD (V $ 0 0 0 z w w w �S m 2 2 Z � O� ®� U U U O W 3NOd Nnd J m -csc-e�c o�-s�clM l Itld 13Ntlld 1—dd )(X yy 38Vn5Ntll N85 � CLz N Lli W W LU Q Q na--o +s s�oaeo U co a rvf 718757-34 Q J DW '^O H vw CcEr Om Y w ¢Z o a=Z Wf ~ ccYou,¢ cc N � )D U)> W5W >g P O F N mpg z y mWx o L of¢ cc z a� N O w 0¢ p� ��A - i w O i¢ mW�� ~O 03 cc oda Ci-^ a w 0 w W o ¢W w Cc 300,w ¢ a¢a� z� s w2 w0 LU Fava cc w Ic � m 1 �c m a o E o E��Eaa �m ��gm�c Uggm in nE a�cdS� �, 8Z'momg ggmm a cm g m a 0:2 b f: v f: go ("I e" n' MEMORANDUM valley Cit Administration Council 763-593-3991 /763-593-8109(fax) Nam Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. F. First Consideration - Ordinance #594 - Amending Section 8.11: Special Events Prepared By Tim Cruikshank, City Manager Summary At the March 8, 2016, Council/Manager meeting the proposed City Code amendments regarding Special Events were discussed. Council requested that staff proceed with the amendment changes. Currently, Section 8:11 of the City Code refers to Parades only. In adopting this Ordinance, the Section would be expanded to include all details of Special Events being held in the City. Attachments • Draft City Code Section 8.11: Special Events (6 pages) • Current City Code Section 8.11: Parades (4 pages) • Draft Special Event Policy (7 pages) • Draft Special Event Permit Application (4 pages) • Ordinance 594, Amending Chapter 8.11: Special Events (6 pages) Recommended Action Motion to adopt first consideration Ordinance #594, Amending Section 8.11: Special Events. § 8.11 Section 8.11 Special Events Subdivision 1. Purpose and Intent The purpose of this Section is to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate provision of parking, sanitary facilities, utilities, and safety services. Special events are further defined and regulated in the Golden Valley Special Events policy. Subdivision 2. Definitions A. Applicant means any individual or organization who seeks pecial Events Permit from the City to conduct or sponsor a Special Event. B. Special Event Permit means a permit issued by th- _after the Applicant has met all applicable requirements and reviews set ",, h i � s� Section. C. Outdoors means activity conducted outside of a permanent, nclosed structure or building. D. Special Event means any temporary event, sponsored by or organii8d byone or more organizations, entities, or individuals, wlth the,`��,,event held or to,be held in full or in part: 1. outdoors on City-owned land, or a public right-of-way intended for the gathering or movement of people or vehicles, and the event is open to the general public " 2. outdoors on City-owned land, a pi ltd right-of-way intended for the gathering or movement of people or vehi es, or'prlvately-owned land, and the event is likely to impact vehicular or ped4trian'triaf c'oh,apublic right-of-way by increasing its hourly flow by at least fifty percent (50%) or otherwise impede the orderly, unobstructed, or free flow of vehicular or pedestrian traffic on any such right-of-way E. This Special Event Section shall not appky` the following: 1. any anent place of worS4ip, stadium, athletic field, arena, theatre, otlrt��yr m,:or fairs conducted pursuant to Minn. Stats. Chapter 38 Special Events or activi permitted or licensed by state law or ordinances of �`�� he City, other IIn this Section, including publicly-sponsored activities in the �� locaI or regions dark system 3. faiil atherings, including family reunions, graduation parties, baptisms, confintions, weddings, and the like 4. non-city wide garage sales 5. non-recurs= auctions 6. National Night to Unite Events established through the Golden Valley Police Department 7. funeral processions 8. activities conducted by a governmental agency acting within the scope of its authority 9. residential neighborhood block parties Golden Valley City Code Page 1 of 6 § 8.11 Subdivision 3. Permit Required No person shall conduct or allow to be conducted any Special Event as defined in this Section without first obtaining a Special Events Permit. Subdivision 4. Requirements for Issuance of a Permit A. The following standards shall apply to all Special Events: 1. Maximum Number of People. The Applicant shall not sell tickets to nor allow attendance at the permit location of more than the maximum number of people stated in the Special Event Permit. 2. Sound Equipment. Sound producing equipment, including but not limited to public address systems, radios, phonographs, musical instruments, and other recording devices, shall not be operated at the permit location so as to be unreasonably loud or be a nuisance or disturbance to the peace and tranquility of city residents. 3. Sanitary Facilities. In accordance with Minnesota State Board of Health regulations and standards and local specifications, adequate sanitary facilities must be provided that are sufficient to accommodate the projected number of persons expected to attend the event. Potable water supply. Potable water, meeting all federal and state requirements for sanitary quality and sufficient to provide drinking water for the maximum number of people allowed at the Special Event, shall be provided. 4. Security. The Applicant shall employ at their own expense such security personnel as are necessary and sufficient to provide for the adequate security and protection of the maximum number of persons in attendance at the Special Event and for the preservation of order and protection of property in and around the event site. No permit shall be issued unless the City Chief of Police is satisfied that such necessary and sufficient security personnel will be provided by the Applicant for the duration of the event. 5. Solid Waste Disposal. A sanitary method of disposing of solid wastes, in compliance with state and local laws and regulations, shall be provided and shall be sufficient to dispose of the solid waste production anticipated for the maximum number of people allowed by the permit. Plans shall include a provision for holding and collecting all such waste at least once each day, sufficient trash containers, and sufficient personnel to perform such tasks. 6. Parking and Traffic Control. A parking and traffic control plan for the number of persons projected to attend the event must be submitted. Such plan must be sufficient to ensure a free flow of traffic and make available rapid access for emergency vehicles. Further, the Applicant shall provide adequate off-street parking facilities on the site or within one thousand five hundred (1,500) feet thereof to accommodate the projected number of persons expected to attend the event. When adequate off-street parking facilities are not available within on thousand five hundred (1,500) feet, an alternate plan to bus attendees from a remote location may be considered. 7. Mobile Food Vending. The Applicant shall obtain a Minnesota Department of Health food license and the applicable permit required under Chapter 11 of the City Code, and shall comply at all times with the applicable health codes and regulation. Proof of license and permit shall be provided to the City Clerk at least seven (7) days before the event and kept on site for immediate inspection. Golden Valley City Code Page 2 of 6 § 8.11 8. Fire protection. The Applicant shall, at his own expense, take adequate steps to insure fire protection as determined by the Golden Valley Fire Department. 9. Duration of Special Event. The Applicant shall operate the Special Event only on those days and during the hours specified on the permit, which shall not be for more than seven (7) days, subject to any other limits imposed by other sections of the Code or state law. 10. Cleanup Plan. The Applicant shall, at no cost to the City, immediately clean up, remove, and dispose of all litter or materials of any kind that is placed or left on the premise because of the event. If the Applicant neglects or fails to proceed with cleanup within a two-hour period immediately following the end of the event, or if the cleanup is done in an inadequate manner, the City Manager or his/her designee is authorized to clean up and charge the applicant for cleanup. 11. Insurance. Before the issuance of a permit, the Applicant shall provide the City with a Certificate of Liability Insurance showing proof of general liability insurance and liquor liability insurance acceptable to the City. a. Applicant shall procure and maintain for the duration of the event commercial general liability insurance or equal special event coverages protecting it from claims for damages for bodily injury and property damage that may arise from or in connection with the event's operation and use of the City's property as required by State Statute. b. If alcohol will be sold or served, the Applicant must have liquor (dram shop) insurance as requested per in the minimum of $1,000,000 per occurrence, along with the applicable license(s) required under the Code and state law. c. The City shall be endorsed as an additional insured on all liability policies. Applicant's insurance shall be primary. d. The City reserves the right to modify these insurance requirements depending on the nature and scope of the event. 12. Claims. The Applicant shall agree to defend and hold the City harmless from claims, demands, actions or causes of actions, of any nature of character, arising out of, or by reason of conduct of an event authorized by a Special Event Permit, including attorney fees and all expenses. 13. Damages: The Applicant will indemnify the City for damages that may result to City property as a result of a Special Event. 14. Waiver. The City Manager or his/her designee may grant a waiver from the requirements of this Section in any particular case where the Applicant can show that strict compliance with this Section would cause exceptional and undue hardship by reason of the nature of the Special Event or by reason of the fact that the circumstances make the requirement of this Section unnecessary. Such waiver must be granted without detriment to the public health, safety, or welfare and without impairing the intent and purpose of the provisions of this Section. 15. Additional Requirement. The City Manager or his/her designee may place any other conditions reasonably calculated to protect the health, safety, and welfare of persons attending the event or City residents. Golden Valley City Code Page 3 of 6 § 8.11 Subdivision S. Application Procedures. A written application for a Special Event Permit shall be filed with the City Clerk not less than forty-five (45) days before the first date of the proposed Special Event. The application shall be signed by the person, persons, or parties conducting the event and shall be accompanied by the fee payable hereunder. A. The submitted application shall include the following: 1. the names, addresses, and other contact information for the person or persons responsible for conducting the event 2. date(s) of proposed Special Event 3. type and description of the Special Event and a list 6f all activities to take place at the Special Event v 4. address of proposed Special Event , 5. name of property owner at the permit location, if different from Applicant 6. a statement of the locations where the Applicant has promoted, operated, or conducted similar events within the last five (5) years 7. duration of the Special Event, total number of days and/or hours during which the Special Event is to be held 8. estimated number of persons to attend 9. any public health plans, including supplying water to the site, solid waste collection, and provision of sanitary facilities, if applicable 10. any fire prevention and emergency medical services plans, if applicable 11. any security plans, if applicable 12. whether food or alcohol will be served at the event 13. a detailed description of all public rights-of-way and private streets for which the Applicant requests the City to restrict or alter normal parking, vehicular traffic, or pedestrian traffic patterns, the nature of restrictions or alterations, and the basis 14, a description of any services, city personnel, city equipment, and city property the Applicant requests the City to provide, including the Applicant's estimated number and type needed, and the basis on which the estimate is made 15. whether any sound amplification or public address system will be used or if there will be any playing of any music or musical instruments 16. applicant signature and property owner's signature, if different from Applicant 17. any other information requested by the City, acting through its City Manager or his/her designee, deemed reasonably necessary in order to determine the nature of the Special Event and the extent of any services necessitated by the event Subdivision 6. Fees, Charges and Promotion A. The fee for a Special Events Permit shall be established by the City Council. Golden Valley City Code Page 4 of 6 § 8.11 B. The City shall also require the payment to the City of other charges for the recovery of City costs related to the Special Event, which may include the hourly cost for any employees working on a Special Event as established by the City Council and equipment charges for the use of City equipment, at usage rates as established by the City Council. C. In accordance with a written policy applying to Special Events, the City may sponsor, participate in, or otherwise support a Special Event, including through the waiving of fees and/or waiving the recovery of City costs, provided the City Manager or his/her designee determines all of the following conditions are satisfied with respect to the Special Event. The Special Event must: 1. be an activity that will serve as a benefit to the community as a whole and which, at the same time, is directly related to the functions of government; 2. be a community-wide event 3. be free and open to the public \ 4. be non-political 5. have a secular purpose 6. not be a for profit event and does not pay for event staff time 7. enhance community pride and positive image, as determined by the City 8. generate a positive economic impact for the City, as determined by the City 9. generate positive media exposure and visibility for the City, as determined by the City 10. be considered one that would otherwise be provided by the City (fee for service) In connection with any request for City sponsorship of, participation in, or support of a Special Event, the Applicant shall provide the City financial information regarding the Applicant and the Special Event, as the City may request. D. Any promotion of a Special Event by the City, including through the City reader board, City web page, City publications, or by Proclamation, shall be in accordance with the City's policies regarding those matters. Subdivision 7. Granting a Permit The City Manager or his/her designee will review and determine whether or not a request for a Special Event and/or street closing satisfies all the conditions of this Section and other applicable sections of the Code. In the event the City determines the Special Event does not meet these criteria, the application shall be denied. Subdivision S. Denial of Permit Without limiting any of the other provisions in this Section, the City shall have the right to deny the permit if, in the judgment of the City Manager or his/her designee, granting of a permit would adversely affect the safety, health, and welfare of the citizens of Golden Valley. Such denial may also be based upon the following circumstances: A. The event would unreasonably inconvenience the general public. B. The event would unreasonably infringe upon the rights of abutting properties. Golden Valley City Code Page 5 of 6 § 8.11 C. The event would conflict with another proximate event or interfere with construction or maintenance work. D. There are not sufficient safety personnel or other necessary staff to accommodate the event. E. The event affects other issues in the public interest as identified by the City. Subdivision 9. Enforcement and Penalties A. The Police Department and other such officers, employees, or agents as the City Manager or his/her designee, shall enforce the provisions of this Section. B. The holding of a Special Event in violation of any provision of this Section shall be deemed a public nuisance and may be abated as such. C. Any person violating any provision of this Section is guilty of a misdemeanor and upon conviction shall be subject to the penalties set forth in Minnesota Statutes. Subdivision 10. Revocation of Permit The permit for a Special Event may be revok&he City at any time if any of the conditions necessary for the issuing of or contained in the Special Event Permit are not complied with or if any of the provisions of this Section are violated. Subdivision 11. Termination of Permit An Applicant granted a permit under this Section may elect to terminate the permit at will by giving written notice to the City Clerk at least 14 days prior to the first day of the event. If less than 14 days written notice is given to terminate a permitted event that involved the City undertaking contracted work in connection with the event, the Applicant shall pay the City for a two-hour minimum charge for the relevant staff time, and the Applicant shall compensate the City for any contractual expenses incurred and losses suffered by the City as a result of the termination, subject to Subdivision 6(D) above regarding the City's support of a Special Event. The City Manager or his/her designee has the authority to cancel or stop an event if it is deemed that the public health, safety, or welfare would be better served with additional restrictions. No Special Event Permit may be transferred to another person or location without the prior written consent of the City Manager or his/her designee. Golden Valley City Code Page 6 of 6 § 8.11 Section 8.11: Parades Subdivision 1. Permit Required It is a misdemeanor to sponsor or participate in a parade or special event for which no permit has been obtained from the City. It is also a misdemeanor to obtain a parade or special event permit and not conduct the same in accordance with the permit granted by the City. Subdivision 2. Definitions A. Parade: means any movement of vehicles, persons or animals, or any combination thereof, which either moves together as a body so as to in some way impede or affect the free and unobstructed flow of vehicular or pedestrian traffic, or which moves so that some part thereof is in violation of one or more traffic laws or regulations, if such movement is without a permit hereunder. B. Special Event: is an activity sponsored by one or more organizations, individuals, or other entities, which uses City-owned land or public right-of- way for the gathering or movement of people and which either 1) is open to the general public or 2) is likely to impact vehicular or pedestrian traffic on public right-of-way by increasing its hourly flow by at least fifty percent (50%) or otherwise impeding the orderly flow of vehicular or pedestrian traffic. C. Parade Permit or Special Event Permit: shall mean the permit issued by the City after the applicant has met all applicable requirements and reviews set forth in this section. D. Applicant: shall mean any person or organization who seeks a special event or parade permit from the City to conduct or sponsor such an event. Subdivision 3. Exemptions The following are exempt from this section: A. A special event occurring at any regularly established place of worship, auditorium, or other permanently established place of assembly for special events within the City. B. Special events sponsored by or in partnership with the City. C. Special events conducted by and held on school property. D. Funeral processions. E. Block parties on a residential street that has an average daily traffic volume of less than one thousand (1000) vehicles per day. F. Groups required by law to be so assembled. Golden Valley City Code Page 1 of 4 § 8.11 Subdivision 4. Application. Application for a parade or special event permit shall be made to the Chief of Police at least sixty (60) days in advance of the date on which it is to occur accompanied by payment of the fee established by the City Council and shall contain all information required by the Chief of Police including, but not limited to, the following: A. The name, address and other contact information for the sponsoring organization and/or individuals involved. B. The route and/or property involved. C. If a parade, the length thereof. D. The estimated number of participants as well as spectators and/or vehicles involved. E. The time of commencement and termination of the parade or event. F. The antic ipated number of people or vehicles or animals. G. The expected number of vehicles of attendees and parking provisions for the same. H. A detailed description of provisions to maintain public safety during the parade/event including, but not limited to, signage, barricades, trained personnel to provide for traffic and crowd control. I. If state, county or other governmental unit's rights-of-way are being used, the applicant shall provide copies of approvals from such other governmental bodies. J. A statement of the general purpose for holding the event. In its discretion the City may provide for traffic direction and control and assess such costs as necessary to the permitee. Subdivision 5. Investigation The Chief of Police shall investigate the application. If the Chief finds that such parade or special event will not cause a hazard to persons or property, and will cause no great inconvenience to the public, and if the Chief is able to make arrangements for necessary direction and control of vehicular and pedestrian traffic, the Chief shall issue a permit for such parade or special event. The permit shall be conditioned on all items the Chief deems appropriate for public safety and welfare including, but not limited to, the items in Subdivision 7 of this Section. If the Chief finds that the parade or special event described in the application constitutes a hazard, a substantial inconvenience or if the Chief is unable to make adequate arrangements for direction or control of traffic, the Chief shall deny the permit and return to the applicant a statement of the denial and such findings. Golden Valley City Code Page 2 of 4 § 8.11 Subdivision 6. Appeal to Council Any denial of a permit may be appealed to the Council by delivering a written notice thereof to the City Clerk at least fourteen (14) days before a regularly scheduled council meeting at which such appeal may be heard. After considering the matter the Council may either 1) deny the permit or 2) grant the permit conditioned on any requirements it deems appropriate or necessary for public safety and welfare including changing the date, time, route or size of parade or event. The applicant shall have three (3) days thereafter within which to communicate acceptance thereof to the Chief of Police. Subdivision 7. Conditions City staff may require the following as conditions of the permit. A. Right-of-way permit B. Traffic management plan which may include any or all of the following: 1. Road closures 2. Alternate traffic routes and detours 3. Parking plan 4. Alternate access for adjacent property 5. Expected vehicle volumes for event and rerouted traffic 6. Traffic-Control Officer(s) 7. Duration and scheduling of event C. Public safety plan which may include: 1. Providing uniformed officers or trained security volunteers 2. Fire protection 3. Emergency medical services D. Sanitary facilities and potable water for the parade/event as determined by the City Manager or his/her designee. E. Site clean up and solid waste provisions including dumpster on-site. F. Notice to sur rounding property owners which describes the nature of the event, identifies the name and telephone number of the permit applicant and the date and time of the event, together with a map of the route, describing all restrictions on traffic and parking on or crossing the event route. G. Public liability insurance for the duration of the permit in a suitable policy form with a minimum combined single limit of two million (2,000,000) dollars aggregate, for any occurrence, naming the City as an additional insured. H. An Irrevocable Letter of Credit, bond or cash retainer in an amount to be determined by the Chief of Police at least two hundred percent (200%) of the costs estimated for clean-up and repair of property damage. Subdivision S. Unlawful Acts A. It is unlawful for any person to hamper, obstruct, or impede or interfere with any parade, parade assembly or any person, animal or vehicle participating in the parade. Golden Valley City Code Page 3 of 4 § 8.11 B. It is unlawful for any person to drive a vehicle between the vehicles or persons comprising a parade when such parade is in motion. C. It is unlawful for any person to enter into a parade without prior authorization from the parade chairman. D. It is unlawful for any person or entity to participate in, organize, advertise, conduct, maintain, sell or furnish tickets for a special event in the City until a permit therefore has been obtained from the City. Subdivision 9. Additional Grounds for Denial or Revocation of a Permit In addition to the grounds for denial contained in Subdivision 4 above, the following are additional grounds for denial or revocation of a permit. A. The special event or parade is being conducted in violation of any of the terms and conditions of the permit, the provisions of this Section or any applicable laws, including, but not limited to noise regulations. B. The application for a permit contains any false or misleading statements. C. The special event or parade is of such a size or nature as to require the diversion of so great a number of law enforcement or fire department personnel as to deny reasonable law enforcement and fire services to the City as a whole. D. The time, size and nature of the parade or special event would unduly disrupt the safe and orderly use of any street or public place or material portion thereof, which is ordinarily subject to congestion or traffic at the proposed time or substantially interrupts the safe and orderly movement of traffic. E. Vehicles, temporary structures, sanitary facilities, tents, equipment or other materials used or to be used in the parade or special event fail to comply with all applicable health, fire or safety requirements. F. The parade or special event will interfere or conflict with another parade or special event for which an application has been previously filed or with a construction or public works project. G. More than two parade or special event permits have been issued in a twelve (12) month period for a particular event or parade or by any particular applicant. H. The applicant of a proposed special event or parade were previously permitted for a prior event under this Section and violated any term of this Section while operating under such permit. Golden Valley City Code Page 4 of 4 I.General Policy Statement & Objective The purpose of this policy is to set forth procedures to be followed by organizers of a Special Event who wish to use City property and/or require City services. Any organization wishing to sponsor or hold a Special Event in Golden Valley will be required to complete the Special Event Permit Application. The City will conduct a complete review of any Special Event Permit Application and inform the Applicant if the event is allowed. What constitutes a Special Event is defined in City Code Section 8.11 and is generally any temporary event open to the public and held on public property, or a temporary event held on private property that has an impact on the regular flow of traffic. Special Events may include any parade, race, carnival, community picnic, celebration, fundraiser, dance, concert, or large assembly. II. Types of Special Events The purpose of this section is to categorize the various types of Special Events based on the level of the City’s participation in the event and to provide a guideline for justly determining the City’s participation level with a Special Event. 1.City-Hosted: A Special Event organized and conducted by the City and largely funded by the City. 2. City-Cooperative: A Special Event organized and conducted by a tax exempt non-profit organization under Section 501(c) (3) through (10) of the Internal Revenue Code that the City has elected to support through appropriation of funds within the City’s budget. This is typically an annual recurring event. This is an event that the City has determined is of general interest to the public and advances the City’s public image. The City provides in-kind and/or financial support to this event as determined in the annual budget appropriation, which may take the form of cash contributions for services or contributed City services to facilitate the event activities. This event must meet the other requirements of the Special Event Policy/Ordinance and must reimburse the City for any City costs in excess of the support level authorized by the budget appropriation. 3. City-Supported: A Special Event organized and conducted by a tax exempt non-profit organization under Section 501 (c) (3) through (10) of the Internal Revenue Code that is approved for full or partial waiver of cost recovery due to identifiable community benefits. The City may provide financial support to this event by waiving cost recovery. In effect, such an event is assisted by contributed City services to facilitate the event activities. This event must meet the other requirements of the Special Event Policy/Ordinance and must reimburse the City for any City costs in excess of the support authorized by the waiver. *For the City-Hosted, City-Cooperative, and City-Supported events, there will be no charge to the City to participate, including Boards and Commissions. Page 1 of 7 03/16 SPECIAL EVENTS POLICY Golden Valley Special Event Policy 4. Any Other Event. A Special Event organized and conducted by a tax-exempt non-profit organization, a for-profit organization, or individuals must meet the requirements of the Special Event Policy/Ordinance and must reimburse the City for any City costs. III. City Participation in Special Events The City Manager has the authority to determine, with Council consultation, which events the City may provide financial, material, labor, or other support to. Any change in the current level of support to an existing event is subject to such approval by the City Manager. Any support given to any event by the City is subject to change by the City at any time. Page 2 of 7 03/16 Special Event List City - Hosted Special Events City special events are those planned, hosted, and financed by the City of Golden Valley, some of which are: •Winter Family Festival •Run the Valley Race and Walk •Police and Fire in the Park •Golden Valley Fire Relief Association Street Dance •Ice Cream Social •Golden Valley Golf Classic •Minnesota Night To Unite •Public Safety Open House for Families with Special Needs City Cooperative Special Events Cooperative special events are those planned, hosted, and financed by the City of Golden Valley in cooperation with other public organizations, some of which are: •West Metro Home Remodeling Fair •Caring Youth Recognition •Bike Rodeo •Lilac Project Planting Day City-Supported Special Events City-supported special events planned, hosted, and financed by organizations or groups that receive in-kind City services in exchange for acknowledgement of City support by the event holders are: •Market In the Valley •Golden Valley Arts & Music Festival •Recognized State and Regional Youth Athletic Events Sponsored by the Golden Valley Youth Athletic Associations Page 3 of 7 03/16 Golden Valley Special Event Policy IV. Fees 1.The non-refundable Special Event Permit fee is $25. 2.Hourly Rate shall be the hourly cost for any employee working on a Special Event as established by the City Council. These rates are reviewed/adjusted annually (see Exhibit A). The Hourly Rate shall include expenses related to the employee, including fringe benefits. 3.Equipment Charges shall be the current equipment usage rates as established by the City Council. 4.A Replacement Cost will be billed for missing and/or damaged equipment and supplies. V. Billings for Special Events 1.Special Event billing by the City shall be itemized by employee time (ie, Physical Development, Police and Fire), equipment charges, and any replacement costs for missing or damaged equipment/supplies. 2.If approved, event sponsors who have previously hosted the same event in the year prior AND paid their bill in a timely manner will be extended the courtesy of paying all City fees after their event is completed and billed for the current year. 3.If approved, new events or events that are repeating annually and did NOT pay their bill in a timely manner must submit either a cash deposit or a check with payment of 75% of estimated expenses to be used as a deposit to be credited against final payment. Deposit fees must be paid not less than 30 days before the newly scheduled event. VI. Regulations and Procedures 1.Any person or organization wishing to sponsor a Special Event must obtain a Special Event Permit not less than 45 days before the event. 2.Applications for a Special Event Permit will be available on the City’s website or in the City clerk’s office, and if approved, shall become a part of the permit. Incomplete applications will be returned. 3.The non-refundable permit fee shall accompany the application. 4.When applicable, an event map outlining the event may be required. 5.The cash deposit will be calculated based on the anticipated and potential cost to the City of Golden Valley and shall be submitted no less than 30 days before the Special Event Permit. 6.The Special Event shall operate only on those days and during the hours specified in the permit and shall not exceed seven days. 7.Issuance of a Special Event Permit does not constitute a waiver of any Federal, State or City ordinances. Applicants are responsible for complying with all applicable Federal, State, and City ordinances. 8.Issuance of a Special Event Permit does not, in any way, imply City sponsorship of the Special Event. 9.Maximum Number of People: Applicant shall not sell tickets to nor permit attendance of more than the maximum number of people stated in permit. Page 4 of 7 03/16 Golden Valley Special Event Policy 10.Parking and Traffic Plan: Applicant shall submit a parking and traffic plan for the number of person projected to attend the event, which must include adequate off-street parking facilities on site or within 1,500 feet of the site. Applicant is required to pay all costs for traffic control measure and traffic control personnel.When adequate off-street parking facilities are not available, an alternate plan to bus attendees from a remote location may be considered. This plan should contain details on remote parking location(s), parking approvals, bus routes and schedules, traffic control measures, and remote site security details. 11.Traffic Barricades: Applicant shall through a bona fide contractor provide, install, and remove all the equipment as stipulated by the City Manager or his/her designee. The installation and removal of barricades by the Physical Development Department is subject to the Hourly Rates listed in Exhibit A. 12.Insurance: Applicant shall provide the City with a Certificate of Liability Insurance showing proof of general liability insurance and liquor liability insurance (if applicable) meeting the following minimum requirements: •Applicant shall procure and maintain for the duration of the Special Event commercial general liability insurance or equal special event coverages protecting it from claims for damages for bodily injury and property damage which may arise from or in connection with the event’s operation and use of the City’s property as required by State Statute. •If alcohol will be sold or served, Applicant must have liquor liability (dram shop) insurance in the minimum amount of $1,000,000 per occurrence, along with the applicable state and City licenses. •The City shall be endorsed as an additional insured on all liability policies. Applicant’s insurance shall be primary. •The City reserves the right to modify these insurance requirements depending on the nature and scope of the event. 13.Security: Applicant shall employ at their own expense such security personnel necessary to protect maximum number of persons in attendance and to preserve order in and around event site. No permit shall be issued unless the City police chief is satisfied with the security plan. Security provided by the City will be billed at the Hourly Rate outlined in Exhibit A. 14.Sanitary Facilities and Potable Water Supply: Applicant shall provide adequate sanitary facilities and potable water supply as in accordance with all federal and state requirements. 15.Solid Waste Deposal: Applicant shall provide a method of disposing of solid wastes in compliance with state and local laws and regulations. 16.Mobile Food Vending: Applicant shall obtain a Minnesota Department of Health Food License and the applicable mobile food vending permit required under the City Code, and shall comply at all times with the applicable health codes and regulation. Proof of license and permit shall be provided to the City clerk at least seven days before the event and kept on site for immediate inspection. 17.Cleanup: Applicant shall, at no cost to the City, immediately clean up, remove, and dispose of all litter or materials of any kind that is placed or left on the premise because of the event. If the Applicant neglects or fails to proceed with cleanup within a two-hour period immediately following the end of the event, or if the cleanup is done in an inadequate manner, the City Manager or his/her designee is authorized to clean up and charge Applicant for cleanup at the Hourly Rate shown in Exhibit A. Page 5 of 7 03/16 Golden Valley Special Event Policy 18.Notice to Property Owners: Applicant may be required to provide a 30-day notice to surrounding property owners about an upcoming Special Event. 19. Claims: Applicant agrees to defend and hold the City harmless from claims, demands, actions, or causes of actions, of any nature of character, arising out of, or by reason of conducting an event authorized by a Special Event Permit. 20. Damages: Applicant will indemnify the City for all damages that may result to City property as a result of a Special Event. 21. Additional Requirements: The City Manager or his/her designee may place any additional conditions reasonably calculated to protect the health, safety, and welfare of persons attending the event or City residents. These requirements may include specific staff levels for Police, Fire, Physical Development, or other personnel. Expense will be billed to the Applicant under the terms of this policy. 22. Termination: An Applicant may elect to terminate a Special Event permit by giving written notice to the City clerk at least 14 days before the first day of the event. If less than 14 days written notice is given to terminate a permitted event that involved the City undertaking contracted work, the Applicant shall pay the City for a two-hour minimum charge for the relevant staff time, and the Applicant shall compensate the City for any contractual expenses incurred and losses suffered by the City as a result of the termination. The City Manager or his/her designee has the authority to cancel or stop an event if it is deemed that the public health, safety, or welfare would be better served with additional restrictions. No Special Event Permit may be transferred to another person or location without the prior written consent of the City Manager or his/her designee. Page 6 of 7 03/16 Golden Valley Special Event Policy EXHIBIT A SPECIAL EVENT FEE SCHEDULE FOR SERVICES (The fee schedule may be reviewed and updated annually by the City) Page 7 of 7 03/16 Public Works Personnel Cost per Hour (Minimum 2.5 hours per employee call-in) •General Laborer $60 Police Department personnel Cost per Hour (Minimum 2 hours per employee call-in) Non-Refundable Application Fee: $ 25 •Police Officer with car•Community Service Officer with car•Reserve Officer with car $ 70 $100 $ 35 $ 50 $ 25 Fire Department Personnel Cost per hour •Firefighter $35 Vehicles Cost per hour •Pick-Up Truck $45 •Utility Truck $100 •Garbage Truck $125 •Dump Truck $125 •Bucket Truck $125 •Fire Truck $250 •Aerial Truck $350 City Clerk 1 7800 Golders Valley Road,Golden Valley,MN 55427-4588 r.ity o f 763-593-8012 11Y:763 593-3968 j www.gol(Jer)valleyrrrri.gov I kluedke(�egoldenvalleyrnn.gov ;rrc kh"'n valley Applicationlakir Special Event Permit Complete this application in accordance with the City of Golden Valley Special Event Policy and return it to the City clerk's office at least 45 days before the starting date of the event.Please be aware there is a$25 non-refundable application fee,and additional fees may be charged based on the type of event and City services required. By submitting a Special Event Permit Application,you and your organization agree to the terms outlined in the Special Events Policy and all other ordinances,laws,and City requirements that may apply to this special event. Name of Special Event Name of Applicant or Organization(If the organization is a non-profit,a copy of the 501(c)3 statement must be attached) Main Contact For Event Name Daytime phone Address City State Zip Email address Event Information Starting date&time Ending date&time Estimated event attendance Location of event Is the event in coordination with another event? O No O Yes (Event name: ) Provide a detailed description of all activities that will take place. Location(s)of event parking Amplified sound? O No O Yes Provide a description of any recording and sound amplification equipment to be used at your event and the times: Restrooms provided? 0 No O Yes Now many? Company contracted for restrooms Trash disposal? O No O Yes Company contracted for trash disposal Request to use City utilities? 0 No 0 Yes (Additional use fees may be charged) t) City Clerk i 7800 Golden Valley Road,Golden Valley,Mci:tl' N 55427-4588 .f 763-593-8012 1 TTY:763-593-3968 1 www.goi(Jer)valleyrTiri.gov I kluedke@goldenvalleymn,gov 7j. hh'n valley OV4' Special Event PermitApplication F-vent Security Plans Applicant will maintain adult supervision of the event at all times.Additional security may be stipulated by the police chief.Security will be billed per the Special Event Policy.If you have questions about the amount of security to provide,contact the Police Depart- ment at 763-593-8079. If event security will be provided by the applicant,explain arrangements: If the applicant is requesting the Police Department to provide security,please explain your request: Date: Time: to Number of officers: Date: Time: to Number of officers: Date: Time: to Number of officers: Date: Time: to Number of officers: Park Use If your event requires the use of a City park,you must complete this section. Name of park Location of park Shelter(s)to be used Number of people attending Date of use Time of use Contact person Daytime phone Email address Pequired Attachments Must be attached to the Special Event Permit Application when submitted, O An event map is required if event will use streets and/or sidewalks(for a parade,run,etc)or will use multiple locations.Attach a complete map showing assembly and dispersal locations,route plan,and any streets or parking lots you are requesting be blocked. O Tent Permit application is required for any tent that exceeds zoo square feet. O Fireworks display applications are available upon request. O Street or Sidewalk Closing Permit application is required if event requires closure of any streets or sidewalks. O Temporary Liquor License application is required for the sale of alcoholic beverages. O Mobile Food Vending application is required for operation of a food truck. City Clerk 1 7800 GoldenValley Road,Golden Valley,MN 55427 4588 rift',t.) f 763-59::3-8012 1 1TY;763-59:3-3968 ; www.golderiva!leyrTtn.gov j kluFadkeriugol(If�nvall(ayrnn.gov TC71C Cit valley SpecialPermit Application Special Event Estimated Fees For Services Not all fees li5ted. Thank you for your interest in hosting a special event in Golden Valley.To help you achieve the most successful event possible for your organization,we are providing a list of standard services/items and the associated fees you may incur as part of planning your event. Not all events will require all services/items, nor is this list intended to represent all services and items that may be necessary for the operation of your event. City Personnel(cost per hour) Vehicles(cost per hour) Minimum 2.5 hours per employee cal!-in Pick-Up Truck --------------$45 Public Works General Laborer----------$60 Utility Truck-----------------$loo Police Officer---------------------------------$75 Garbage Truck-------------$125 with car------------------------------ ---$100 Dump Truck ----------$125 Community Service Officer --------------$35 Bucket Truck ---------------$125 with car--------------$50 Fire Truck -------------------$250 Firefighter --------------------------------------$35 Aerial Truck-----------------$350 Permits&Licenses ParkUse---------------------------------------------------------------------------------------------------based on user Tent/Canopy Inspections-required for tent exceeding 200 sq ft and canopies exceeding 400 sq ft(per site)-----------------------------------$50 Each additional tent and/or canopy(per site)------------------------------------------$25 Mobile Food Vending Non-residential zoning districts Up to three days(City park-limit three days)------------------------------------$40 per day Upto 12o days ---------------------------------------------------------------------- ------$150 Street or Sidewalk Permit --------------------------------------------------------------------------To be determined upon review Temporary Liquor License -----------------------------------------------------------------------$100 FireworksDisplay--------------------------------------------------------------------------------------$100 z,, citL°n City Clerk 1 7E,UU Golden Valley Road,Golden Valley,MN 55427-4588 _� 763-593-8012 TfY;763-593-:3968 1 www,goldE:nwalleyrTiri.gov , kltj(�dkea,golderlvalieymn,gov 01(�ew valleX SpecialPermit Application Idemnification Agreement and Insurance Information The applicant hereby agrees to save,defend,hold harmless,and indemnify the City of Golden Valley and all of its officers,departments,agencies, agents,and employees(collectively the"City")from and against any and all claims,losses,damages,injuries,fines,penalties,and costs,including attor- ney's fees,charges,liability,or other exposures,however caused,resulting from,arising out of,or in any way related to the applicant's event as herein described and applicant's use of City property and/or right-of-way.Nothing herein shall have any effect on the City's right to assert any liability defense in accordance with Minnesota Statutes. The City,in its sole discretion,may require the Applicant to obtain liability insurance coverage(s)for any event.If the City notifies the Applicant in writ- ing that liability insurance is required,the Applicant must provide proof of the appropriate liability insurance(s)in the amount(s)provided herein. The Applicant must provide the City with a Certificate of Insurance showing proof of the required liability insurance(s).The City must be listed as an additional insured on all liability policies.Applicant's insurance shall act as the primary insurance coverage for any claims of loss covered by the insur- ance policy. The City,in its sole discretion,may require an Applicant to obtain any or all of the following insurance coverage,in at least the coverage amounts contained herein: 1.Applicant shall procure and maintain for the duration of the Special Event commercial general liability insurance or equal special event coverages protecting it from claims for damages for bodily injury and property damage which may arise from or in connection with the event's operation and use of the City's property as required by State Statute. 2.If alcohol will be served or included in Applicant's event,Applicant must obtain liquor liability(also known as dram shop)insurance in an amount not less than$1 million per occurrence. The City reserves the right to modify these insurance requirements at its sole discretion based on the nature and scope of Applicant's proposed event.' Signature of Event Applicant I understand that I may be required to obtain insurance coverage as outlined herein before the City will approve my use of City property or right-of way. I hereby agree to obtain such coverage as the City may deem necessary and to provide City all necessary documentation Of such insurance coverage. I further certify under the penalty of perjury that 1 am authorized to execute contracts and other instruments and legally bind the Applicant. Signature of event applicant Date submitted to City Printed name and title of event applicant For Official Use Only Please return this page with your signature and comments to the City Clerk as soon as possible. Special Event Routing Signature of Approval Date Staff Comments Streets Maintenance Supervisor Has MTC-0 been notified? ❑ Yes ❑ No Physical Development Director _ Police Chief Fire Chief Parks and Pecreation Director City Manager City Clerk ® This document is available in alternate formats upon a 72-hour request.Please call 763-593-8006(TTY:763-593-3968)to make a request. Examples of alternate formats may include large print,electronic,Braille,audiocassette,etc. ORDINANCE NO. 594, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Chapter 8: Traffic Regulations regarding Special Events The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Section 8.11: Parades is hereby deleted in its entirety and replaced with the following: Section 8.11 Special Events Subdivision 1. Purpose and Intent The purpose of this Section is to promote the orderly, compatible, and safe use of property for temporary special events and to assure adequate provision of parking, sanitary facilities, utilities, and safety services. Special events are further defined and regulated in the Golden Valley Special Events policy. Subdivision 2. Definitions A. Applican t means any individual or organization who seeks a Special Events Permit from the City to conduct or sponsor a Special Event. B. S pecial Event Permit means a permit issued by the City after the Applicant has met all applicable requirements and reviews set forth in this Section. C. Outdoors means activity conducted outside of a permanent, enclosed structure or building. D. Special Event means any temporary event, sponsored by or organized by one or more organizations, entities, or individuals, with the event held or to be held in full or in part: 1. outdoors on City-owned land, or a public right-of-way intended for the gathering or movement of people or vehicles, and the event is open to the general public 2. outdoors on City-owned land, a public right-of-way intended for the gathering or movement of people or vehicles, or privately-owned land, and the event is likely to impact vehicular or pedestrian traffic on a public right-of-way by increasing its hourly flow by at least fifty percent (50%) or otherwise impede the orderly, unobstructed, or free flow of vehicular or pedestrian traffic on any such right-of- way E. This Special Event Section shall not apply to the following: 1. any permanent place of worship, stadium, athletic field, arena, theatre, auditorium, or fairs conducted pursuant to Minn. Stats. Chapter 38 2. Special Events or activities permitted or licensed by state law or ordinances of the City, other than this Section, including publicly-sponsored activities in the local or regional park system 3. family gatherings, including family reunions, graduation parties, baptisms, confirmations, weddings, and the like 4. non-city wide garage sales 5. non-recurring auctions Ordinance No. 594 -2- March 15, 2016 6. National Night to Unite Events established through the Golden Valley Police Department 7. funeral processions 8. activities conducted by a governmental agency acting within the scope of its authority 9. residential neighborhood block parties Subdivision 3. Permit Required No person shall conduct or allow to be conducted any Special Event as defined in this Section without first obtaining a Special Events Permit. Subdivision 4. Requirements for Issuance of a Permit A. Th e following standards shall apply to all Special Events: 1. Maximum Number of People. The Applicant shall not sell tickets to nor allow attendance at the permit location of more than the maximum number of people stated in the Special Event Permit. 2. Sound Equipment. Sound producing equipment, including but not limited to public address systems, radios, phonographs, musical instruments, and other recording devices, shall not be operated at the permit location so as to be unreasonably loud or be a nuisance or disturbance to the peace and tranquility of city residents. 3. Sanitary Facilities. In accordance with Minnesota State Board of Health regulations and standards and local specifications, adequate sanitary facilities must be provided that are sufficient to accommodate the projected number of persons expected to attend the event. Potable water supply. Potable water, meeting all federal and state requirements for sanitary quality and sufficient to provide drinking water for the maximum number of people allowed at the Special Event, shall be provided. 4. Security. The Applicant shall employ at their own expense such security personnel as are necessary and sufficient to provide for the adequate security and protection of the maximum number of persons in attendance at the Special Event and for the preservation of order and protection of property in and around the event site. No permit shall be issued unless the City Chief of Police is satisfied that such necessary and sufficient security personnel will be provided by the Applicant for the duration of the event. 5. Solid Waste Disposal. A sanitary method of disposing of solid wastes, in compliance with state and local laws and regulations, shall be provided and shall be sufficient to dispose of the solid waste production anticipated for the maximum number of people allowed by the permit. Plans shall include a provision for holding and collecting all such waste at least once each day, sufficient trash containers, and sufficient personnel to perform such tasks. 6. Parking and Traffic Control. A parking and traffic control plan for the number of persons projected to attend the event must be submitted. Such plan must be sufficient to ensure a free flow of traffic and make available rapid access for emergency vehicles. Further, the Applicant shall provide adequate off-street parking facilities on the site or within one thousand five hundred (1,500) feet thereof to accommodate the projected number of persons expected to attend the event. When adequate off-street parking facilities are not available within on Ordinance No. 594 -3- March 15, 2016 thousand five hundred (1,500) feet, an alternate plan to bus attendees from a remote location may be considered. 7. Mobile Food Vending. The Applicant shall obtain a Minnesota Department of Health food license and the applicable permit required under Chapter 11 of the City Code, and shall comply at all times with the applicable health codes and regulation. Proof of license and permit shall be provided to the City Clerk at least seven (7) days before the event and kept on site for immediate inspection. 8. Fire protection. The Applicant shall, at his own expense, take adequate steps to insure fire protection as determined by the Golden Valley Fire Department. 9. Duration of Special Event. The Applicant shall operate the Special Event only on those days and during the hours specified on the permit, which shall not be for more than seven (7) days, subject to any other limits imposed by other sections of the Code or state law. 10. Cleanup Plan. The Applicant shall, at no cost to the City, immediately clean up, remove, and dispose of all litter or materials of any kind that is placed or left on the premise because of the event. If the Applicant neglects or fails to proceed with cleanup within a two-hour period immediately following the end of the event, or if the cleanup is done in an inadequate manner, the City Manager or his/her designee is authorized to clean up and charge the applicant for cleanup. 11. Insurance. Before the issuance of a permit, the Applicant shall provide the City with a Certificate of Liability Insurance showing proof of general liability insurance and liquor liability insurance acceptable to the City. a. Applicant shall procure and maintain for the duration of the event commercial general liability insurance or equal special event coverages protecting it from claims for damages for bodily injury and property damage that may arise from or in connection with the event's operation and use of the City's property as required by State Statute. b. If alcohol will be sold or served, the Applicant must have liquor (dram shop) insurance as requested per in the minimum of $1,000,000 per occurrence, along with the applicable license(s) required under the Code and state law. c. The City shall be endorsed as an additional insured on all liability policies. Applicant's insurance shall be primary. d. The City reserves the right to modify these insurance requirements depending on the nature and scope of the event. 12. Claims. The Applicant shall agree to defend and hold the City harmless from claims, demands, actions or causes of actions, of any nature of character, arising out of, or by reason of conduct of an event authorized by a Special Event Permit, including attorney fees and all expenses. 13. Damages: The Applicant will indemnify the City for damages that may result to City property as a result of a Special Event. 14. Waiver. The City Manager or his/her designee may grant a waiver from the requirements of this Section in any particular case where the Applicant can show that strict compliance with this Section would cause exceptional and undue hardship by reason of the nature of the Special Event or by reason of the fact that the circumstances make the requirement of this Section unnecessary. Such waiver must be granted without detriment to the public health, safety, or welfare and without impairing the intent and purpose of the provisions of this Section. Ordinance No. 594 -4- March 15, 2016 15. Additional Requirement. The City Manager or his/her designee may place any other conditions reasonably calculated to protect the health, safety, and welfare of persons attending the event or City residents. Subdivision 5. Application Procedures. A written application for a Special Event Permit shall be filed with the City Clerk not less than forty-five (45) days before the first date of the proposed Special Event. The application shall be signed by the person, persons, or parties conducting the event and shall be accompanied by the fee payable hereunder. A. The submitted application shall include the following: 1. the names, addresses, and other contact information for the person or persons responsible for conducting the event 2. date(s) of proposed Special Event 3. type and description of the Special Event and a list of all activities to take place at the Special Event 4. address of proposed Special Event 5. name of property owner at the permit location, if different from Applicant 6. a statement of the locations where the Applicant has promoted, operated, or conducted similar events within the last five (5) years 7. duration of the Special Event, total number of days and/or hours during which the Special Event is to be held 8. estimated number of persons to attend 9. any public health plans, including supplying. water to the site, solid waste collection, and provision of sanitary facilities, if applicable 10. any fire prevention and emergency medical services plans, if applicable 11. any security plans, if applicable 12. whether food or alcohol will be served at the event 13. a detailed description of all public rights-of-way and private streets for which the Applicant requests the City to restrict or alter normal parking, vehicular traffic, or pedestrian traffic patterns, the nature of restrictions or alterations, and the basis 14. a description of any services, city personnel, city equipment, and city property the Applicant requests the City to provide, including the Applicant's estimated number and type needed, and the basis on which the estimate is made 15. whether any sound amplification or public address system will be used or if there will be any playing of any music or musical instruments 16. applicant signature and property owner's signature, if different from Applicant 17. any other information requested by the City, acting through its City Manager or his/her designee, deemed reasonably necessary in order to determine the nature of the Special Event and the extent of any services necessitated by the event Subdivision 6. Fees, Charges and Promotion A. Th e fee for a Special Events Permit shall be established by the City Council. Ordinance No. 594 -5- March 15, 2016 B. Th e City shall also require the payment to the City of other charges for the recovery of City costs related to the Special Event, which may include the hourly cost for any employees working on a Special Event as established by the City Council and equipment charges for the use of City equipment, at usage rates as established by the City Council. C. In accordance with a written policy applying to Special Events, the City may sponsor, participate in, or otherwise support a Special Event, including through the waiving of fees and/or waiving the recovery of City costs, provided the City Manager or his/her designee determines all of the following conditions are satisfied with respect to the Special Event. The Special Event must: 1. be an activity that will serve as a benefit to the community as a whole and which, at the same time, is directly related to the functions of government; 2. be a community-wide event 3. be free and open to the public 4. be non-political 5. have a secular purpose 6. not be a for profit event and does not pay for event staff time 7. enhance community pride and positive image, as determined by the City 8. generate a positive economic impact for the City, as determined by the City 9. generate positive media exposure and visibility for the City, as determined by the City 10. be considered one that would otherwise be provided by the City (fee for service) In connection with any request for City sponsorship of, participation in, or support of a Special Event, the Applicant shall provide the City financial information regarding the Applicant and the Special Event, as the City may request. D. Any promotion of a Special Event by the City, including through the City reader board, City web page, City publications, or by Proclamation, shall be in accordance with the City's policies regarding those matters. Subdivision 7. Granting a Permit The City Manager or his/her designee will review and determine whether or not a request for a Special Event and/or street closing satisfies all the conditions of this Section and other applicable sections of the Code. In the event the City determines the Special Event does not meet these criteria, the application shall be denied. Subdivision 8. Denial of Permit Without limiting any of the other provisions in this Section, the City shall have the right to deny the permit if, in the judgment of the City Manager or his/her designee, granting of a permit would adversely affect the safety, health, and welfare of the citizens of Golden Valley. Such denial may also be based upon the following circumstances: A. The event would unreasonably inconvenience the general public. B. The event would unreasonably infringe upon the rights of abutting properties. C. The event would conflict with another proximate event or interfere with construction or maintenance work. Ordinance No. 594 -6- March 15, 2016 D. There are not sufficient safety personnel or other necessary staff to accommodate the event. E. The event affects other issues in the public interest as identified by the City. Subdivision 9. Enforcement and Penalties A. Th e Police Department and other such officers, employees, or agents as the City Manager or his/her designee, shall enforce the provisions of this Section. B. Th e holding of a Special Event in violation of any provision of this Section shall be deemed a public nuisance and may be abated as such. C. Any person violating any provision of this Section is guilty of a misdemeanor and upon conviction shall be subject to the penalties set forth in Minnesota Statutes. Subdivision 10. Revocation of Permit The permit for a Special Event may be revoked by the City at any time if any of the conditions necessary for the issuing of or contained in the Special Event Permit are not complied with or if any of the provisions of this Section are violated. Subdivision 11. Termination of Permit An Applicant granted a permit under this Section may elect to terminate the permit at will by giving written notice to the City Clerk at least 14 days prior to the first day of the event. If less than 14 days written notice is given to terminate a permitted event that involved the City undertaking contracted work in connection with the event, the Applicant shall pay the City for a two-hour minimum charge for the relevant staff time, and the Applicant shall compensate the City for any contractual expenses incurred and losses suffered by the City as a result of the termination, subject to Subdivision 6(D) above regarding the City's support of a Special Event. The City Manager or his/her designee has the authority to cancel or stop an event if it is deemed that the public health, safety, or welfare would be better served with additional restrictions. No Special Event Permit may be transferred to another person or location without the prior written consent of the City Manager or his/her designee. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 8.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This Ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 15th day of March, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk city of 901deni*, MEM0RANDu valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting March 15, 2016 Agenda Item 6. G. First Consideration - Amendments to City Code 5.31 Temporary Liquor Licenses Prepared By Kris Luedke, City Clerk Summary City Code 5.31 Temporary Liquor Licenses needed to be updated due to state law changes regarding temporary on-sale licenses. With the review of the Special Event Policy, it was timely to have language changed to clarify the conditions for temporary liquor licenses and add Brewers and microdistilleries. Staff is recommending the changes to City Code 5.31. Attachments • Current City Code Section 5.31: Temporary Non-intoxicating Malt Liquor License (1 page) • Draft City Code Section 5.31: Temporary On-Sale Licenses (2 pages) • Ordinance #595, Amendment to Chapter 5: Alcoholic Beverages Licensing Regarding the Temporary Liquor License (2 pages) Recommended Action Motion to adopt first consideration, Ordinance #595, Amendment to Chapter 5: Alcoholic Beverages Licensing regarding Temporary Liquor Licensing. § 5.31 Section 5.31: Temporary Non-intoxicating Malt Liquor License Subdivision 1. Applicant A club or charitable, religious, political committee registered under Minnesota Statute 10A.14 or non-profit organization shall qualify for a temporary on-sale non- intoxicating malt liquor license. Such organization shall be duly incorporated as a non-profit or religious corporation under the laws of the State of Minnesota and have its registered office and principal place of activity within the City. Subdivision 2. Conditions A. An application for a temporary license shall state the exact dates and place of proposed temporary sale. B. No application nor any one location shall qualify for a temporary license for more than a total of seven (7) days in any calendar year nor for three (3) temporary licenses within a twelve (12) month period. C. The Council may, but at no time shall it be under any obligation whatsoever to, grant a temporary non-intoxicating malt liquor license on premises owned or controlled by the City. Any such license may be conditioned, qualified or restricted as the Council sees fit. The licensee shall also provide proof of financial responsibility as provided in Section 5.12, except that the Council may, by resolution, fix the limits of such coverage, but in no case shall it be less than that required for other alcoholic beverages. If the premises to be licensed are owned or under the control of the City, the applicant shall file with the City, prior to issuance of the license, a certificate of liability insurance coverage in at least the sum of fifty thousand dollars ($50,000) for injury to any one (1) person and one hundred thousand dollars ($100,000) for injury to more than one (1) person, and ten thousand dollars ($10,000) for property damage, naming the City as an insured during the license period. Such license shall be issued only on the condition that the applicant will not sell in excess of ten thousand dollars ($10,000) (retail value) worth of non-intoxicating malt liquor in any calendar year, and thereupon shall be exempt from proof of financial responsibility as provided for herein. Golden Valley City Code Page 1 of 1 § 5.31 Section 5.31: Temporary On-Sale Licenses Subdivision 1. Applicant The following are eligible to apply for and receive a temporary on-sale 3.2 percent malt liquor license or a temporary on-sale liquor license: A. a club or charitable, religious, or other nonprofit organization in existence for at least three years; B. a political committee registered under section Minnesota Statute 10A.14; C. a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year; and D., a microdistillery. Subdivision 2. Conditions - All Temporary Licenses The following conditions apply to all licenses to be issued or issued under this Section. A. An application for a temporary iii_nse, II state the exact dates and place of proposed temporary sale, and th e shall be limited to such dates and place. B. No applicant stall qualify for a tempi § 5.31 G. The licensee shall provide proof of financial responsibility as provided in Section 5.12 and any other applicable section of the Code, except that the Council may, by resolution, fix different limits of such coverage, but in no case shall it be less than that required for other alcoholic beverages. Notwithstanding Section 5.12, Subd. 2, if the premises to be licensed are owned or under the control of the City, the applicant shall file with the City, prior to issuance of the license, satisfactory evidence of liability insurance providing at least the minimum insurance coverages required under Minnesota Statute 340.409 and naming the City as an insured during the license period. If a license under this Section is to be in"ped in connection with a Special Event Permit under Section 8.11 of the ode, all financial and insurance requirements under Code Section 8.11 shad apply to the license to be issued under this Section. : Subdivision 3. Conditions - Temporary On-Sale Liquor Licenses. In addition to the conditions provided in Subdivisions 1 and 2 above, any license issued under this Section for on-sale liquor shall be subject to the following conditions: 4AA' A. The license may authorize the on-sale of liquor for not more than four (4) consecutive days. NO B. Not more than one temporary 41cense` iy be issued to any one applicant, or for any one (1) location, otherlhan City owne property, within any thirty (30) day period. C. A licensee may only be granted a license under this Section in connection with a social'�vent sponsored by th ��rcensee. IN@ D. To the extent permitted by and in accordance with state law, the license may provide that the licensee may contract for liquor catering services with the holder of a full-year on-sale liquor license issued by any municipality and a caterer's permit issued by the state. E. The license is not valid unless first approved by the commissioner. Golden Valley City Code Page 2 of 2 ORDINANCE NO. 595, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Chapter 5: Alcoholic Beverages Licensing regarding Temporary Liquor License The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Section 5:31 Temporary Non-intoxicating Malt Liquor License is hereby deleted in its entirety and replaced with the following: Section 5.31 : Temporary On-Sale Licenses Subdivision 1. Applicant The following are eligible to apply for and receive a temporary on-sale 3.2 percent malt liquor license or a temporary on-sale liquor license: A. a club or charitable, religious, or other nonprofit organization in existence for at least three years; B. a political committee registered under section Minnesota Statute 10A.14; C. a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year; and D. a microdistillery. Subdivision 2. Conditions - All Temporary Licenses The following conditions apply to all licenses to be issued or issued under this Section. A. An application for a temporary license shall state the exact dates and place of proposed temporary sale, and the license shall be limited to such dates and place. B. No applicant shall qualify for a temporary license for more than a total of seven (7) days in any calendar year nor for three (3) temporary licenses within a twelve (12) month period. C. No one location, other than City-owned property, shall qualify for a temporary license for more than a total of seven (7) days in any calendar year nor for three (3) temporary licenses within a twelve (12) month period D. The license may authorize the on-sale of liquor or 3.2 percent malt liquor on premises other than premises the licensee owns or permanently occupies. E. Licenses issued under this Section are subject to all laws and ordinances governing the sale of liquor except Minnesota Statute 340A.504, subdivision 3, paragraph (d), and those laws and ordinances which by their nature are not applicable. F. The Council may, but at no time shall it be under any obligation whatsoever to, grant a temporary on-sale 3.2 percent malt liquor license or temporary on-sale of liquor for premises owned or controlled by the City. Any such license may be conditioned, qualified or restricted as the Council sees fit. Ordinance No. 595 -2- March 15, 2016 G. The licensee shall provide proof of financial responsibility as provided in Section 5.12 and any other applicable section of the Code, except that the Council may, by resolution, fix different limits of such coverage, but in no case shall it be less than that required for other alcoholic beverages. Notwithstanding Section 5.12, Subd. 2, if the premises to be licensed are owned or under the control of the City, the applicant shall file with the City, prior to issuance of the license, satisfactory evidence of liability insurance providing at least the minimum insurance coverages required under Minnesota Statute 340.409 and naming the City as an insured during the license period. If a license under this Section is to be issued in connection with a Special Event Permit under Section 8.11 of the Code, all financial and insurance requirements under Code Section 8.11 shall apply to the license to be issued under this Section. Subdivision 3. Conditions - Temporary On-Sale Liquor Licenses. In addition to the conditions provided in Subdivisions 1 and 2 above, any license issued under this Section for on-sale liquor shall be subject to the following conditions: A. The license may authorize the on-sale of liquor for not more than four (4) consecutive days. B. Not more than one temporary license may be issued to any one applicant, or for any one (1) location, other than City-owned property, within any thirty (30) day period. C. A licensee may only be granted a license under this Section in connection with a social event sponsored by the licensee. D. To the extent permitted by and in accordance with state law, the license may provide that the licensee may contract for liquor catering services with the holder of a full- year on-sale liquor license issued by any municipality and a caterer's permit issued by the state. E. The license is not valid unless first approved by the commissioner. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 5.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This Ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 15th day of March, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk city O AGENDA VAIleyRegular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber April 5, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Certificates of Recognition: Eagle Scout Jake Place and Andy Schmaltz, Troop 268 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting B. Approval of City Check Register C. Licenses: D. Minutes of Boards and Commissions: E. Bids and Quotes: F. Receipt of February 2016 Financial Reports G. Douglas Drive - Hennepin County Cooperative Agreement 4. PUBLIC HEARINGS A. Conditional Use Permit - Accessory Retail Sales - Jewish Family & Children's Services - 5905 Golden Valley Road B. Rezoning & Land Use Map Amendment - 2415 & 2445 Winnetka 5. OLD BUSINESS 6. NEW BUSINESS A. Award Contract for 2016 Bassett Creek Native Vegetation Project B. 2016 Pavement Management: Award Construction Contract, Authorize SEH Construction Services, and Authorize Purchase of Fire Hydrants C. Resolution to Apply for MPCA GreenCorps Host Site D. Resolution to Apply for MPCA EA Grant Application Revised Final Plat and Amendment to the Development Agreement for Liberty Crossing PUD 123 E. Second Consideration - Ordinance #594 - Amending Section 8:11: Special Event F. Second Consideration - Ordinance #595 - Amending Section 5: Temporary Liquor Licens( G. Announcements of Meetings 1. Future Draft Agendas: Council/Manager April 12, 2016, City Council April 19, and May 2, 2016 H. Mayor and Council Communications 7. ADJOURNMENT AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Chambers April 12, 2016 6:30 pm or immediately following the HRA Meeting Pages 1. St. Louis Park - Convention and Visitors Bureau ( minutes) 2. Environmental Commission Annual Report (10 minutes) 3. DeCola Ponds Update ( minutes) 4. Humphrey Capstone Presentation and Bicycle Pedestrian Plan Update ( minutes) 5. Positive Fund Performance Balance ( minutes) 6. Proclamation Policy ( minutes) s Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. clt�,0 AGENDA goldeyRegular Meeting of the City Council valley Golden Valley City Hall 7800 Golden Valley Road Council Chamber April 19, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Hennepin County Sheriff Rich Stanek 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting April 5, 2016 B. Approval of City Check Register C. Licenses: 1. D. Minutes of Boards and Commissions: 1. E. Bids and Quotes- 1. uotes:1. Authorize Purchase of Utility Tractor F. Positive Fund Performance Balance 4. PUBLIC HEARINGS A. 5. OLD BUSINESS 6. NEW BUSINESS A. Call for Sale of Bonds Call for Sale of Bonds B. Adopt Resolution to participate in Green Steps Cities program C. Announcements of Meetings 1 . Future Draft Agendas: City Council May 2, 2016, Council/Manager May 10, 2016 and City Council May 17, 2016 D. Mayor and Council Communications 7. ADJOURNMENT