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04-19-16 CC Agenda Packet (entire)AGENDA Regular Meeting ofthe City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber April 19, 2016 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are consideredtobe routine by the City Council and will be enacted by one motion. Therewillbeno discussion of these items unless a Council Member so requests in whicheventtheitem will be removed from the general order of business and consideredinitsnormal sequence on the agenda. A.Approval of Minutes - City Council Meeting April5, 2016 3-8 B.Approval of Check Register: 1. City 9 2. Housing and Redevelopment Authority 10 C.Licenses: 1. Gambling License Exemption and Waiver of Notice Requirement - Children’s Hospitals and Clinics of Minnesota Foundation 11-13 2. Gambling License Exemption and Waiver of Notice Requirement - Schoolof Engineering and ArtsPTA 14-16 3. Temporary Liquor License for Animal Humane Society Walk forAnimals 17 D.Minutes of Boards and Commissions: 1. Planning Commission - March 14, 2016 18-33 2. Environmental Commission - December 14, 2015 34-36 3. Human Services Fund - February8, 2016 37-38 4. Joint Meeting of the Planning Commission, Environmental Commissionand Open Space and Recreation Commission - February29, 2016 39-40 E.Bids and Quotes: 1. Award Contract for 2016 Crack SealingProject 41-43 2. Award Contract for 2016 Fire Suppression Project (Golf MaintenanceBuilding)44 3. Authorize Purchase of Aerial BucketTruck 45-46 F.Letters, Emails and/or Petitions: 1. Email from Roxanne Sienko Regarding Resignation from the CivilService Commission 47 2. Email from Nabil Pruscini Regarding Resignation from the HumanRights Commission 48 G.Adopt Proclamation, Resolution and Letter of Support Policy16-23 49-58 H.Approve Requests for Beer and/or Wine at BrookviewPark 59-60 I.Amendment to Funding Agreement with City of Minneapolis for theTowardZero Deaths Grant Program 61-85 J.Board/Commission Appointments 86 K.Proclamation for National Volunteer Recognition Day 87 4.PUBLIC HEARINGS A.Public Hearing - Adopt a Street Reconstruction Plan and Authorize theIssuanceand Sale of Street Reconstruction Bonds (Douglas Drive) 16-24 88-97 5.OLD BUSINESS 6.NEW BUSINESS A.Authorize the City to Participate in GreenStep Cities Program16-25 98-100 B.Announcements of Meetings 1. Future Draft Agendas: City Council May 2, 2016, Council/ManagerMay10, 2016 and City Council May 17, 2016 101-103 C.Mayor and Council Communications 7.ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA April 5, 2016 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Garry and City Clerk Luedke. 1C. Certificate of Recognition: Eagle Scout Jake Place and Andy Schmaltz Mayor Harris presented a Certification of Recognition to Eagle Scouts: Jake Place and Andy Schmaltz of Troop 268. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the agenda of April 5, 2016, as revised: removal of Item 4B-Public Hearing -Amendments to the General Land Use Plan Map and Zoning Map for 2415 and 2445 Winnetka Avenue North and to table the item until the May 3, 2016, City Council meeting and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to approve the consent agenda of April 5, 2016, as revised: removal of 3E1-Purchase of 300 Galaxy radio transmitter RTR Modules and the motion carried. 3A1.Approve Minutes of the City Council Executive Session of March 2, 2016. 3A2.Approve Minutes of the City Council Meeting of March 15, 2016. 3B. Approve City Check Register and authorize the payment of the bills as submitted. 3C1. Authorize the issuance of General Business Licenses for Refuse and Recycling Vehicles as recommended by staff. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - February 22, 2016 2. Board of Zoning Appeals - October 27, 2015 3. Human Rights Commission - February 23, 2016 4. Bassett Creek Watershed Management Commission - February 18, 2016 3E1. Approve purchase of 300 Galaxy radio transmitter RTR Modules from Metering Technology and Solutions for a cost of $58,500.00. 3E2.Approve purchase of a John Deere Utility Tractor from Deere & Company/Minnesota Equipment, Inc. for a total purchase price of $67,918.52. 3F.Approve requests for beer and/or wine at Brookview Park as recommended by staff. 3G.Adopt Resolution 16-16, rescinding Resolution 16-15 and authorizing execution of a Flood Damage Reduction Assistance Grant Agreement. 3H.Receive and file the February 2016 Financial Reports. Unofficial City Council Minutes 2- April 5, 2016 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3E1. Purchase of 300 Galaxy radio transmitter RTR Modules Physical Development Director Nevinski answered Council questions regarding the purchase of the radio transmitter modules. MOTION made by Council Member Snope, seconded by Council Member Fonnest to approve the purchase of 300 Galaxy radio transmitter RTR Modules from Metering Technology and Solutions for a cost of$58,500.00 and the motion carried. 4. PUBLIC HEARINGS 4A. Public Hearing - Approval of Conditional Use Permit 144 - 5905 Golden Valley Road - Jewish Family & Children's Service of Minneapolis, Applicant Planning Manager Zimmerman presented the staff report and answered questions from Council. City Manager Cruikshank answered questions from Council. Judy Halper, Chief Executive Officer of Jewish Family & Children's Services of Minneapolis, stated that they will not require additional parking spaces. She stated that they are working with the current business tenants regarding moving out of the building by the end of 2016. She gave a brief the history and description of the services offered by Jewish Family and Children's Services and answered questions from Council. Ms. Michelle Ness, Executive Director of PRISM, said that the she hopes to be open one Saturday per month from 10 am to 2 pm so they are available for residents needing access to social services and the thrift store. She answered questions from Council. Mayor Harris opened the public hearing. Ms. Ann Bennion, 1125 Welcome Circle, said she is concerned about the lighting on the building. She said the building is old and asked if the lights are up to code because they are very bright and shine into the neighborhood. She asked if the building were to be remodeled if the lights could be brought up to code. She said she is concerned about the added traffic in the neighborhood and asked if Golden Valley has a percentage of land that can be non- taxable. Linda Loomis, 6677 Olson Memorial Highway, said she is on the board for PRISM and that the board is very excited about this opportunity and asked that this item be approved. Mayor Harris closed the public hearing. There was Council discussion regarding the traffic issues in the area and the approval of the Conditional Use Permit for the Jewish Family and Children's Service of Minneapolis. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to adopt Ordinance #596, Approval of Conditional Use Permit 144 - 5905 Golden Valley Road for Jewish Family & Children's Service of Minneapolis upon a vote being taken the following voted in favor of: Harris, Schmidgall, Snope, Fonnest and Clausen and the following voted against: none and the motion carried. Unofficial City Council Minutes 3- April 5, 2016 4B. Public Hearing - Amendments to the General Land Use Plan Map and Zoning Map 2415 and 2445 Winnetka Avenue North - Lawrence Johanns and Van Tran MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to table the item until May 3, 2016, City Council Meeting and the motion carried. 6. NEW BUSINESS 6A. Approval of Revised Plat - Liberty Crossing PUD No. 123 and Authorization to Sign Amended PUD Development Agreement - Liberty Crossing PUD No. 123 Planning Manager Zimmerman presented the staff report and answered questions from Council. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to adopt Resolution 16-17, rescinding Resolution 15-105 and approving Revised Plat for Liberty Crossing PUD No. 123 upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, Fonnest and Clausen and the following voted against: none and the motion carried. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to authorize the Mayor and City Manager to sign the revised PUD Development Agreement for Liberty Crossing PUD No. 123 and the motion carried. 6B. Award Contract for 2016 Bassett Creek Native Vegetation Project Physical Development Director Nevinski presented the staff report and answered questions from Council. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to award the contract for the 2016 Bassett Creek Native Vegetation Project to the lowest responsible contractor, Applied Ecological Services, Inc., in the amount of $152,182.60 and the motion carried. 6C. Award Contracts for the 2016 Pavement Management for Construction Contract, Construction Engineering Services, and Purchase of Fire Hydrants Utility Engineer Kakach presented the staff report and answered questions from Council. Finance Director Virnig answered questions from Council. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to authorize a contract with GMH Asphalt Corp., in the amount of$1,647,376.39 for the construction of the 2016 PMP, City Improvement Project No. 16-01 and the motion carried. MOTION made by Council Member Snope, seconded by Council Member Schmidgall to authorize a contract with SEH, Inc. for observation, construction, staking, and engineering services for the 2016 PMP, not to exceed $82,900.00 and the motion carried. MOTION made by Council Member Schmidgall, seconded by Council Member Snope to authorize the purchase of fire hydrants from Dakota Supply Ground, Sioux Falls, South Dakota, in the amount of $27,990.00 and the motion carried. Unofficial City Council Minutes 4- April 5, 2016 6D. Call for Public Hearing to Issue General Obligation Street Reconstruction Bonds and Proposal to Adopt Street Reconstruction Plan Finance Director Virnig presented the staff report and answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Clausen to adopt Resolution 15-18, Call for Public Hearing on the intention to issue General Obligation Street Reconstruction Bonds and the Proposal to adopt a Street Reconstruction Plan upon a vote being taken the following voted in favor of: Schmidgall, Snope, Harris, Fonnest and Clausen and the following voted against: none and the motion carried. 6E. Establish No Parking Restrictions on Golden Hills Drive between Xenia Avenue South and Turners Crossroad South Physical Development Director Nevinski presented the staff report and answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Schmidgall to adopt Resolution 16-19, to establish a No Parking Any Time zone on Golden Hills Drive on the north and south sides of Golden Hills Drive between Xenia Avenue South and Turners Crossroad South upon a vote being taken the following voted in favor of: Clausen, Harris, Schmidgall, Snope, and Fonnest and the following voted against: none and the motion carried. 6F. Application to Minnesota Pollution Control Agency for Minnesota GreenCorps Host Site Physical Development Director Nevinski presented the staff report and answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Fonnest to adopt Resolution 16-20, supporting submittal of an application to Minnesota Pollution Control Agency for Minnesota GreenCorps Host Site upon a vote being taken the following voted in favor of: Snope, Fonnest, Schmidgall, Harris, and Clausen and the following voted against: none and the motion carried. 6G. Environmental Assistance Grant Application to Minnesota Pollution Control Agency for Sustainability and Resilience Planning Physical Development Director Nevinski presented the staff report and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 16-21, supporting submittal of an Environmental Assistance Grant Application to Minnesota Pollution Control Agency for Sustainability and Resilience Planning upon a vote being taken the following voted in favor of: Harris, Snope, Fonnest, Clausen and Schmidgall and the following voted against: none and the motion carried. Unofficial City Council Minutes 5- April 5, 2016 6H. New Gazebo for Brookview Park Director of Parks and Recreation Birno presented the staff report and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to authorize the purchase and installation of a new Gazebo for Brookview Park. The project total for the concrete, gazebo and installation is $65,235.00 and the motion carried. 61. Golden Oaks Park Playground Equipment Replacement Director of Parks and Recreation Birno presented the staff report and answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Clausen to authorize the purchase and installation of playground equipment from GameTime, Inc. through Minnesota/Wisconsin Playground, Inc. and the U.S. Communities purchasing contract 416005190 for a project total of$50,000.00 and the motion carried. 6J. Second Consideration - Ordinance #594 - Amending Section 8.11: Special Events, Special Event Policy and Summary of Ordinance for Publication City Manager Cruikshank presented the staff report and answered questions from Council. There was Council discussion regarding the special events ordinance and policy. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to table the item to the May 3, 2016, City Council meeting and the motion carried. 6K. Second Consideration - Ordinance #595 - Amending Section 5.31: Temporary Liquor Licenses and Summary of Ordinance for Publication City Manager Cruikshank presented the staff report and answered questions from Council. MOTION made by Council Member Schmidgall, seconded by Council Member Snope to adopt second consideration Ordinance #595, amending Chapter 5: Alcoholic Beverages Licensing regarding Temporary Liquor Licensing upon a vote being taken the following voted in favor of: Schmidgall, Harris, Snope, Fonnest and Clausen and the following voted against: none and the motion carried. MOTION made by Council Member Snope, seconded by Council Member Fonnest to adopt Summary of Ordinance #595 for publication and the motion carried. 6L. Announcements of Meetings The next Housing and Redevelopment Authority meeting will be held on April 12, 2016, at 6:30 pm. The next Council/Manager meeting will be held on April 12, 2016, immediately following the HRA meeting. Unofficial City Council Minutes 6- April 5, 2016 61L. Announcements of Meetings - continued Some Council Members may attend the Golden Valley Run the Valley Race/Walk on April 16, 2016, beginning at 7:45 am at the Brookview Community Center. Some Council Members may attend the Golden Valley Rotary event: Rolling for Rotary on April 17, 2016, at 2 pm at the Park Tavern located at 3401 Louisiana Ave, St. Louis Park. Some Council Members may attend the State of the County Address on April 19, 2016, at 8:15 am at the Hopkins Center for the Arts located at 1111 Mainstreet, Hopkins. The next Council Quarterly Review Session will be held on April 19, 2016, at 5:30 pm in the Council Chambers. The next City Council meeting will be held on April 19, 2016, at 6:30. 6M. Mayor and Council Communication Mayor Harris updated Council on a meeting that he, Council Member Snope and other city staff members attended at the State Capital regarding the bonding bills of interest to the City of Golden Valley. City Manager Cruikshank supplied further information on the meeting. Mayor Harris stated at the Housing and Redevelopment Authority meeting next week the public will have an opportunity to add their feedback for the Brookview Community Center Replacement project. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Snope and the motion carried unanimously to adjourn the meeting at 9:11 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk City of g en,,goldMEMORANDUM1vt 1 ey Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. city 0 golden 1 MEMORANDUM VC 1 V Admi nistrative Services Department J 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. 3 ,f golden ] MEMORANDUMfesDai,' valley City Administration Council 763-593-3991 /763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. C. 1. Gambling License Exemption and Waiver of Notice Requirement - Children's Hospitals and Clinics of Minnesota Foundation Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Children's Hospitals and Clinics of Minnesota Foundation. MINNESOTA LAWFUL GAMBLING 5/15LG220ApplicationforExemptPermitPage1of An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the applicationconductslawfulgamblingonfiveorfewerdays, and is postmarked or received 30 days or more before the event, theawardslessthan $50,000 in prizes during a calendar year. application fee is$100; otherwise the fee is $150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of 1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZq-;ION INFORMATION Organization Previous GamblingName: Children's Hospitals and Clinics of Minnesota Foundation Permit Number: X-05254 Minnesota Tax ID Federal Employer ID Number, if any: 606890 Number(FEIN), if any: 41-1814223 Mailing Address: 2525 Chicago Ave S Mail Stop CBC-3-FOUN City: Minneapolis State: MN zip: 55404 County: Hennepin Name of Chief Executive Officer(CEO): Theresa Pesch Daytime Phone: 952-992-5500 Email: giving@childrensmn.org NONPROFIT STATUS Type of Nonprofit Organization (check one): aFraternal Religious Veterans 0 Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS-Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling,and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING.PREMISES INFORMATION Name of premises where the gambling event will be conducted for raffles, list the site where the drawing will take place): Golden Valley Country Club Address (do not use P.O. box): 7001 Golden Valley Rd City or Township: Golden Valley zip: 55427 County: Hennepin Date(s) of activity (for raffles, indicate the date of the drawing): Monday, June 20, 2016 Check each type of gambling activity that your organization will conduct: Bingo* Paddlewheels* Pull-Tabs* Tipboards* Raffle (total value of raffle prizes awarded for the calendar year: $2,500.00 Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed bytheMinnesotaGamblingControlBoard. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowedfromanotherorganizationauthorizedtoconductbingo. To find a licensed distributor, go to www.mn.gov/gcb and click onDistributorsunderListofLicensees, or call 651-539-1900. LG220 Application for Exempt Permit 5/15 Page 2 of 2 LOCAL UNIT O*0OVERNMENrt ACKNOWLE'W!thT(requlred before submitting appllcafiion totheNllnnesotaGamblingControlBoard) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises keThlocated within city limits located in a township application is acknowledged with no waiting period. _The application is acknowledged with no waiting period, application is acknowledged with a 30-day waiting _The application is acknowledged with a 30-day waitingperiod, and allows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after 60 days for a 1st class city).30 days. The application is denied. The application is denied. Print City Name: (L©tal?10 V aj[e,V Print County Name: na o ity Personnel: Signature of County Personnel: Date: !, tlf Title: Date: TOWNSHIP(if required by the county) On behalf of the township,I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECOTIV O#F10EtYS`SIGNA .. RE (reit I d) The information provided in this application is complete and accurate to the est of my nowledge. I cknowledge that the financial report will be completed and returned to t2em ' thin 30 da s of the a enc date. Chief Executive Officer's Signature: Date: Signa 0's gnature;d si no sign) Print Name: REQUIREMENTS ' MAYL 11PPLICATION ANb ATTACHMENTS Complete a separate application for: Mail application with: all gambling conducted on two or more consecutive days,or a copy of your proof of nonprofit status,andallgamblingconductedononeday. Only one application is required if one or more raffle drawings are — application fee{non-refundable). If the application is conducted on the same day. postmarked or received 30 days or more before the event, the application fee is$100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Gambling Control BoardAfinancialreportformwillbemailedwithyourpermit. Complete 1711 West County Road B,Suite 300 SouthandreturnthefinancialreportformtotheGamblingControl Board. Roseville, MN 55113 Questions?Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at3-1/2 years(Minn. Statutes,section 349.166,subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General;on this form(and any attachments)will be used address will be public information when received Commissioners of Administration,MinnesotabytheGamblingControlBoard(Board)to by the Board. All other information provided will Management&Budget,and Revenue;Legislativedetermineyourorganization's qualifications to be private data about your organization until the Auditor,national and international gamblingbeinvolvedinlawfulgamblingactivitiesinBoardissuesthepermit. When the Board issues regulatory agencies;anyone pursuant to courtMinnesota. Your organization has the right to the permit,all information provided will become order;other individuals and agencies specificallyrefusetosupplytheinformation; however,if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies forinformation,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use ordetermineyourorganization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the information;Minnesota's Depart- This form will be made available in alternative format(i.e, large print, braille) upon request. I d valley City Administration/Council 763-593-3991 /763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. C. 2. Gambling License Exemption and Waiver of Notice Requirement - School of Engineering and Arts PTA Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for School of Engineering and Arts PTA. MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit e, 5/15 s of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable)rganization that: conducts lawful gambling on five or fewer days, andApplications are processed in the order received. If the application awards less than $50,000 in prizes during a calendaris postmarked or received 30 days or more before the event, the year. application fee is$100; otherwise the fee is$150. total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. rAddress: ZATI ON I NFORMATI ON ion Previous Gambling v—awlj Permit Number: / Minnesota Tax ID 1 Federal Employer ID any: _ Number (FEIN), if any: LW CYRAU1 p , r7L { / y lr1er r y!_State: _ MN—Zip: shy l County: .,n"Ql rl -- Name of Chief Executive Officer (CEO): t, Daytime Phone: _ouo-_5aoq Email: 1rL— m— NONPROFIT STATUS Typeof Nonprofit Organization (check one): Fraternal Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good StandingDon't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers:60 Empire Drive, Suite 100 www.sos.state.mn.usSt. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 I RS income tax exemption (501(c)) letter in your organization's nameDon't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact theIRStollfreeat1-877-829-5500. I RS-Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following:1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2FNameofthecharterorletterfromyourparentorganizationrecognizingyourorganizationasasubordinate. PREMI SES I NFORMATI ON ses where the gambling eventwill be conducted the site where thedrawing will take place): h gAddress (do not use P.O. box): _1 {ct)1., Y1 `I r'1 — City or Township: Zip: 5E i ari County: r stn — Date(s) of activity (for raffles, indicate the date of the drawing):lJ Check each type of gambling activity that you rganization will conduct: Bingo* Paddlewheels* Pull-Tabs* MTipboards* Raffle (total value of raffle prizes awarded for the calendar year: Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed bytheMinnesotaGamblingControlBoard. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowedfromanotherorganizationauthorizedtoconductbingo. To find a licensed distributor, go to www.mn.govl gcb and click onDistributorsunderListofLicensees, or call 651-539-1900. 5/15LG220ApplicationforExemptPermitPage2of2 LOCAL UNIT OF GOVERN M ENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) Cl TY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises Kriod,located within city limits located in a township e application is acknowledged with no waiting period. __The application is acknowledged with no waiting period. e application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 60 days for a 1st class city). 30 days. The application is denied. / The application is denied. Print City Name:1 Print County Name: SignE re o Cit Won : Signature of County Personnel: Title:_ Date: L Title:Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer:_ Title: Date: CHI EF EXECUTI VE OFFI CER'S SI GNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to a Board within 30 ays of the event date. Chief Executive Officer's Signature: a _ _ Date: Signature must be CEO's signal re, designee may not sign) Print Name: __ V t)ho_ml m. REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: D all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, andallgamblingconductedononeday. application fee(non-refundable). If the application isOnlyoneapplicationisrequiredifoneormoreraffledrawingsare — postmarked or received 30 days or more before the event,conducted on the same day. the application fee is$100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control BoardAfinancialreportformwillbemailedwithyourpermit. Complete 1711 West County Road B, Suite 300 SouthandreturnthefinancialreportformtotheGamblingControl Board. Roseville, MN 55113 Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at3-1/2 years(Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General,on this form (and any attachments)will be used address will be public information when received Commissioners of Administration, MinnesotabytheGamblingControlBoard(Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislativedetermineyourorganization's qualifications to be private data about your organization until the Auditor, national and international gamblingbeinvolvedinlawfulgamblingactivitiesinBoardissuesthepermit. When the Board issues regulatory agencies; anyone pursuant to courtMinnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specificallyrefusetosupplytheinformation; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have accessyourorganizationrefusestosupplythisinformationprovidedremainsprivate, with the to the information; individuals and agencies forinformation,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use ordetermineyourorganization's qualifications and, address which will remain public. Private data sharing of information after this notice wasasaconsequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent.If your organization supplies the information members, Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer city 0 goldenlV, Vv MEMORANDUM vailey Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. C. 3. Temporary On-Sale Liquor License - Golden Valley Animal Humane Society Prepared By Kris Luedke, City Clerk Summary The Golden Valley Animal Humane Society's annual Walk for Animals will be held on Saturday, May 7, 2016, from 8 am to 1 pm. New this year, the Animal Humane Society is requesting a temporary liquor license for their event. The controlled beverages will be served by Common Roots Cafe in an enclosed beer area in the northeast corner of the property and also within the building in the auditorium. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of 1,000,000. The Animal Humane Society has provided this certificate for their event. Recommended Action Motion to approve a temporary on-sale liquor license for the Golden Valley Animal Humane Society for Saturday, May 7, 2016. Regular Meeting of the Golden Valley Planning Commission March 14, 2016 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, March 14, 2016. Chair Segelbaum called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Blum, Johnson, Kluchka, Segelbaum, and Waldhauser. Also present was Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. Commissioner Cera was absent. 1. Approval of Minutes February 22, 2016, Regular Planning Commission Meeting Kluchka referred to the second paragraph on page 5 and stated that the last sentence should be amended to read that the "Metropolitan Council is good at providing estimates, but he is not sure they are accurate at the end of the day." MOVED by Blum, seconded by Baker and motion carried unanimously to approve the February 22, 2016, minutes with the above noted change. 2. Informal Public Hearing — Conditional Use Permit— 5905 Golden Valley Road Jewish Family & Children's Service of Minneapolis — CU-144 Applicant: Jewish Family & Children's Service of Minneapolis Address: 5905 Golden Valley Road Purpose: To allow for accessory retail sales incidental to permitted uses in a Light Industrial zoning district. Goellner explained the applicant's request to allow accessory retail sales consisting of a thrift store and food shelf at 5905 Golden Valley Road incidental to office and warehouse uses in the same building. She stated that the property is zoned and designated Light Industrial and that accessory retail sales conducted in an area less than 10% of the building's gross floor area are allowed with a Conditional Use Permit. She noted that the building is 59,966 square feet in size. The proposed thrift shop would be 3,301 square feet in size and the food shelf would be 1,863 square feet in size which equates to 8.6% of the gross floor area. Goellner stated that Jewish Family & Children's Services (JFCS) will have up to 125 employees and that they will be leasing space to PRISM for the food shelf which will have 12 employees and up to 12 volunteers. She stated there will be approximately 30 visitors per day to the food shelf and approximately 70 visitors per day to the thrift store. Several of the visits will include stops in both the food shelf and thrift store in the same trip. She Minutes of the Golden Valley Planning Commission March 14, 2016 Page 2 added that the hours of operation for the food shelf will be Monday from 11 am to 7 pm, Tuesday and Wednesday from 9 am to 4 pm, Thursday from 9 am to 2 pm and they will be closed Friday through Sunday. The thrift store hours will be Monday from 9 am to 7 pm, Tuesday through Friday from 9 am to 4 pm and the first Saturday of the month from 10 am to 2 pm. Kluchka asked if JFCS and PRISM will be the only tenants in the building. Goellner said yes. Goellner referred to the parking requirements for the site and explained that 201 parking spaces and 11 bicycle parking spaces are required. There are 181 existing parking spaces and 199 proposed parking spaces. She stated the staff will review the parking plan again prior to the issuance of a building permit but she is confident the applicant will be able to provide the required parking spaces. Goellner stated that 7 people attended the neighborhood meeting which was held on March 7. Discussion at that meeting included traffic, speeding, parking, expected activity, and hours of operation, among other topics. Goellner noted that the Police Department is aware of the speeding issues and has been doing enforcement in the area. She noted that the City's Traffic Safety Committee will be discussing the issues and that speeding is an existing issue that was not caused by the introduction of this proposed use. Goellner discussed the traffic volume and explained that on average, approximately 100- 200 trips will be generated each day with this proposed use which comprises 5-10% of the daily average. Golden Valley Road averages 2,200 cars per day and has the capacity to carry approximately 5,000-10,000 cars per day. Kluchka asked if there are currently any traffic controls near this property. Zimmerman said there is not a signal or stop sign at Golden Valley Road and Zane Ave. Kluchka questioned who controls whether or not there are stop signs on Golden Valley Road. Goellner said the Traffic Safety Committee, the City Engineer, and the County consider stop sign requests. Goellner stated that staff also received comments from a resident regarding lighting. She said that staff will work with the applicant to make sure the lighting on the site is brought up to code if it is found to be non-compliant. Waldhauser asked if a Conditional Use Permit follows the property or if it ends when the approved use stops. Goellner said Conditional Use Permits follow the property but if a different use or configuration is proposed an amendment would be required. Johnson asked what would happen if one the proposed uses in this case were to leave. Goellner said a Conditional Use Permit can be rescinded. Johnson asked if the food shelf were to leave if JFCS could have a different retail use in the same space. Goellner said they could have a retail use with the same amount of square footage, hours of operation, etc. but that staff would analyze any new proposal. Baker asked who would be affected if the parking is inadequate. Goellner said there is on- street parking allowed on Zane Ave. and there are other surface lots nearby that are under-utilized. She added that more parking could also be added to this site if necessary. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 3 Kluchka referred to the condition of approval in the staff report regarding the installation of signage to encourage the use of Zane Ave. and asked if the cost of adding signage would be applicant's responsibility. Goellner said yes. Segelbaum asked why the City wants to direct traffic to the Zane Ave. entrance. Goellner said directing the food shelf and thrift store traffic to the Zane Ave. entrance would reduce the impact to the residential properties on the east and north and would avoid the office traffic on Golden Valley Road. Kluchka asked about the current parking lot lighting. Goellner said that residents have said the parking lot lights are bright. Kluchka asked if a condition could be added regarding shielding of the parking lot lighting. Baker asked if the City can require the applicant to meet the City's lighting requirements. Goellner said a condition could be added which would require the applicant to meet the City's Lighting Code. Kluchka noted that there aren't any sidewalks leading to the main entrance on Zane Ave. and there are a lot of trucks using Zane Ave. which makes walking uncomfortable. He asked if sidewalks or striping could be added, or a sidewalk plan required. Goellner said that sounds reasonable and she would check on the status of sidewalks along Zane Ave. Kluchka added that the Luce Line Trail is a quarter of a mile away so this could be a great opportunity for additional sidewalks. Segelbaum asked about the current use of the building and if it is fully occupied. Goellner said she believes it is completely occupied by four different businesses. She added that there are approximately 100 employees on-site now with office and warehouse uses so the use will essentially remain the same with this current proposal. Segelbaum asked about the proximity to public transportation. Goellner said there are two bus routes in this area and that some of the applicant's clients will use public transportation. Baker asked if there will be a designated route that people will use to get to the food shelf and thrift store portion of the building. Segelbaum noted there is an existing sidewalk on the north side of Golden Valley Road. Baker said that is far away from the retail portion of this building and asked if there will be a pull-out area for buses. Goellner said there will be a pull-out area on Douglas Dr. Johnson questioned why the staff report listed the square footage of the building as 43,764 square feet in one section, and 59,966 square feet in a different section. Goellner stated that the entire building is 59,966 square feet and the office space is 43,764 square feet. Baker referred to the issues regarding traffic speed and asked what ways the City has been addressing the issue. Goellner stated that the Police Department has made it a priority location for speed enforcement and will be using a speed trailer. Baker questioned if this might be an appropriate place for traffic calming measures. Blum referred to the traffic volume numbers and asked where the numbers come from. Goellner said they come from MnDOT and Hennepin County. She reiterated that Golden Valley Road has the capacity to carry 5,000 to 10,000 cars per day and this proposed use Minutes of the Golden Valley Planning Commission March 14, 2016 Page 4 of the property would not put Golden Valley Road near its capacity. Waldhauser asked if the County and State also make decisions about installing stop signs. Goellner said yes. Segelbaum asked if the applicant will be removing green space to add parking stalls. Goellner said not thus far. She added that their plans show additional spaces compared to the existing parking lot. Judy Halper, Chief Executive Officer of Jewish Family & Children's Services of Minneapolis, explained that they established in 1910 and are a non-profit organization. They offer counseling, career services, case management, literacy programs, and family and children's programs. She said they have a number of contracts with Hennepin County and are funded by the United Way and by the Minneapolis Jewish Federation as well as their own fundraising. She discussed how they chose this proposed location and explained that about a year and a half ago their organization began to look at the issue of food insecurity, recognizing that they have not been in that program area before and considered building a food shelf. She said that PRISM was the most receptive to partnering with them and they realized there was a lot of synergistic work between the two organizations. She stated that the businesses currently in the building will stay through 2016 and JFCS and PRISM will be there starting in 2017. Kluchka asked Halper to discuss more about the services JFCS provides. Halper stated they are like Lutheran Social Services or Catholic Charities and serve people of all backgrounds. She said they offer counseling services, career services for people with barriers to getting employment, they help veterans and people who are 50+ find employment, they provide scholarships, literacy programs, and they also work with at risk families and people with disabilities. Baker asked if the counseling services are provided on-site. Halper stated that most of the work they do, including their program called CAFE which stands for Career Access for Everyone takes place in the community, at homes, places of employment, and schools. Waldhauser asked about the hours of operation for the counseling services. Halper stated that the CAFE program takes place from 8 to 9:30 am twice a month and other counseling services are offered during daytime hours and one evening a week which concludes by 7 or 8 pm. Baker asked for clarification about the number of employees. Halper explained that they have a small office in Minneapolis that has 12 employees, a day program in St. Louis Park and employees in St. Louis Park's schools so they employ 125 people. They won't all office out of this Golden Valley location, about 75 employees will. Baker questioned how people arriving by bus will get from the street to the thrift store and food shelf in the back corner of the building. Halper stated that the sidewalks and access are challenges they are working with an architect to resolve. Kluchka suggested they also look at the traffic and access on Zane Ave. Baker asked what JFCS would do with the retail use if the Conditional Use Permit isn't approved. Halper said they would use the proposed retail space for something else, but Minutes of the Golden Valley Planning Commission March 14, 2016 Page 5 she hopes the Permit will be approved. She added that they are very proud of the smart and efficient co-location of services they are proposing. Segelbaum asked about the relationship between JFCS and PRISM. Halper said PRISM will be a tenant of JFCS but they will be sharing space in the building and that the expectation is to be helpful and collaborative with one another. Blum asked Halper how many volunteers will come to the Golden Valley location and where they come from. Halper said there would only be a few volunteers that come mostly from Minneapolis and the western suburbs including Golden Valley and that the majority of the volunteers come together at specific times of the year or at specific events. Segelbaum opened the public hearing. Roxanne Sienko, 5800 Golden Valley Road, said she used to be the property manager of this building. She said she attended the neighborhood meeting and she has a lot of concerns about this proposal. She said she has seen a lot of changes in this neighborhood, not all good, over the past 31 years. In 1993 she asked for sidewalks on Golden Valley and was told she would have to submit a petition so she did and they got sidewalks on Golden Valley Road. She said in 2007 the City decided there needed to be work done on the railroad trestle because semi-trucks were constantly hitting it and it was falling down. When the road was done it was widened to keep the traffic flowing. Her concern is that the amount of traffic on that road is flowing so fast that she can't pull into her driveway without being passed, or go to her mailbox without almost being run over. She said she was told it wouldn't be a problem because all the cars would go down Zane Avenue or west of Zane Avenue underneath the railroad trestle and there wouldn't be any more problems. She said that was almost 10 years ago and she still can't go across the street to the mailbox, or turn into her driveway without being passed, or walk, weed her garden, or be in the street without fear of getting hit. She said the traffic has not been addressed in Golden Valley and she was stunned to hear that the City has a traffic committee because she has never been invited to a meeting, or known there were meetings. She said there is a sex offender house in the neighborhood and it is disturbing to be weeding her yard and have a police officer standing over her asking her if she has seen someone. She said she is concerned about a retail space staying with a building no matter who is in there because they could end up with a liquor store, a tattoo parlor, a massage parlor, or any number of things that would not enhance the neighborhood. She said she doesn't have a problem with the food shelf or thrift store, she has a problem with them in this neighborhood and the amount of increased traffic. She said at the neighborhood meeting she asked a very specific question about how many more cars are going to be on the road. They were told 500-600 a month, now she is hearing at this meeting there will be an additional 100-200 per day which is a dramatic difference. She said she would also like to point out that there used to be a bus route on Golden Valley Road. That route was taken out because it was one of the highest subsidized routes in the Metro Transit's history and they took it off the road. She questioned where the customers will walk and noted that parking is not allowed on Zane Avenue per an unwritten rule. She said stop signs on Golden Valley Road will never happen. In 2007 she asked for stop signs to be installed on Golden Valley Road and was told it is a State Aid Minutes of the Golden Valley Planning Commission March 14, 2016 Page 6 road, it is a thoroughfare, and stop signs will not be installed because the traffic needs to flow. She added that neighbors are not even allowed to put "slow down" signs in their yards to keep the traffic from going so fast. She stated that last week a police speed trailer showed up but it is not functioning and that Police started patrolling the area in November, but they haven't been back since then. She said she was also told at the neighborhood meeting that the thrift store would be open one Saturday a month, but the staff report states that it will be open from 10 am to 2 pm on Saturdays. She said she feels there isn't going to be any limits on the hours that they can add and it will just get worse, not better. She said she is concerned her neighborhood is being systematically destroyed and she can't do anything about it. She asked if there will be any sex offender counseling done at this facility. Ann Bennion, 1125 Welcome Circle, said the previous speaker addressed many of the same concerns she has. She questioned how the amount of retail space allowed is determined. She said she is affected by the parking lot lighting and she hopes that issue will be addressed. She stated that the current property owner is paying $96,000 per year in taxes according to the tax records and questioned if this new ownership would change this property to a non-taxable property. Adam Brookins, 1355 Oak Grove Circle, said he has a concern about the retail sales portion of building being based on the footprint of the building versus the building square footage. He said he found out that the City passed an ordinance changing the way retail sales square footage is calculated on March 2nd and this proposal was miraculously submitted on March 5th after the change to the ordinance. He said the decision on this proposal should be pushed back because there are a lot of issues that need to be worked through. He referred to the floor plan of the building and said the food shelf is locked within warehouse and office space and he doesn't think anyone would agree that you'd pass through an office to get to a retail use. Additionally, the public restrooms are also considered office use on the plans and he thinks they are misclassified and that the applicant is making it look like it fits with the newly changed ordinance which is alarming to him. He showed the areas that he thinks should also fall within the space being used for retail and said the building square footage, if recalculated taking into consideration the reception area and the public restrooms, would add 11% to the retail use. He said under the previous ordinance language the retail use would have been 14% and it would not have met the requirements at all. He said this proposal does not fit with the existing industrial uses in the area and Zane Ave. does not allow parking, but he doesn't doubt that the applicant will ask to use Zane Ave. for parking. He stated that the church across the street to the north uses this parking lot for overflow parking on weekends and when funerals occur. He said the landscape plan has a number of flaws as well, and the parking requirements can't be met, and the building can't be used with how it was drawn. He said the service doors for the building have parking spots in front of them, the parallel spaces won't work. He said the applicant is going to need a crosswalk to get people to the proposed retail use and the costs for that and for bike lanes on Zane Ave. should be taken on by the applicant. He said he is concerned about outside storage and thinks what is collected, where it's collected, and how it's disposed of should be clearly defined. He added that he supports the mission, but this item should be tabled to consider these concerns. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 7 DeDe Scanlon, 7315 Olympia Street, said she first became aware of PRISM when she was a City Council Member. She said PRISM serves a purpose that needs to be served. She said the clients are the nicest people and are very respectful and polite and there is nothing to be fearful of. She stated that neighborhoods are changing more and more because Golden Valley is growing. She said she hopes the City can find a way to make this proposal work because PRISM has been in this community since 1970 and the need for their services is not going away. Seeing and hearing no one else wishing to comment, Segelbaum closed the public hearing. Kluchka asked if lighting is considered in the Conditional Use Permit process. Goellner explained that lighting is usually considered with an exterior remodel but she thinks that the applicant would be receptive in helping address any lighting issues. Baker asked if a condition could be added stating that the lighting has to be brought up to code. Zimmerman noted that the lighting already exists on the property so no requirements are being triggered by the proposed new use. Any conditions added to the Planning Commission's recommendation need to be tied to the proposed use. Segelbaum asked when the City's Traffic Safety Committee meets and if they meet regularly. Goellner said they meet as needed. Waldhauser stated that the estimated 100 to 200 trips per day is enough to accommodate the number of employees and visitors and is just slightly more than what is currently there. Goellner referred to the comment in the public hearing regarding 500 to 600 trips per month and clarified that the proposed retail use will serve 500 to 600 households per month, which translates to an additional 100- 200 trips per day for all proposed uses (office, warehouse and retail). Baker asked about the County's decisions regarding the installation of stop signs. Zimmerman explained that certain criteria need to be met when a stop sign request is made because if a stop sign is put in that is not warranted it could cause more problems. Baker said he is sympathetic to the issue of speeding and that the City needs to do a better job of addressing these concerns. Johnson expressed concern about people coming to the site by bus but not being able to get to the thrift store or food shelf with no sidewalk in place. He added that it doesn't seem reasonable to advocate for this use without sidewalks. Zimmerman noted that there is sidewalk on the north side of Golden Valley Road and there is a crosswalk on the east side of this property. Baker stated that there isn't a crosswalk on Zane Ave. so people won't be able cross Golden Valley and walk down Zane Ave. to get to the retail portion of the site. Blum suggested a "Y-shaped" driveway be installed at the Zane Ave. entrance to help control traffic. Baker asked if the City knew about the parking arrangement between this property and the church across the street. Zimmerman said he wasn't aware of it, but that the City encourages shared parking arrangements. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 8 Segelbaum referred to the resident's comment about the applicant not being able to make the parking work. Goellner reiterated that the applicant will have to meet the parking requirements and she feels confident that the parking will work. Zimmerman added that there are also requirements regarding the size of parking stalls and drive aisle widths. Kluchka asked how retail space is defined. He added that he thinks it is a valid argument to say that the public restrooms will be used by the customers of the food shelf and thrift store and should be counted toward the square footage of those uses. Goellner said she disagrees that the reception area and public restrooms should be considered retail space because they are functions of the office use and board room use as well. Baker said he does not agree with the resident saying that the City changed its ordinance regarding accessory retail space because of this current proposal. He stated that whether or not the reception area and restrooms should be considered retail space would however affect the discussion. Goellner stated that the reception area and restroom spaces could change the square footage of the retail space, but it would not change the number of trips or the proposed use. Zimmerman said staff would talk to the City's Building Official about how to consider the reception and restroom areas. Kluchka asked if the food shelf and thrift store are big enough to require public restrooms. Goellner said the plans are not fully finished, but the applicant is asking for 5,164 square feet of retail space and that is what they will be held to. Kluchka asked if the retail use and hours would be assigned to this applicant. Zimmerman stated that the conditions are tied to this use and this plan. Segelbaum asked if the hours of operation could be expanded. Goellner stated that the condition regarding hours was kept simply to 9 am to 7 pm Monday through Friday and 10 am to 2 pm on Saturday so that the applicant wouldn't have to amend their Conditional Use Permit just to stay open one hour later. Segelbaum asked if the Conditional Use Permit would need to be amended if the applicant wanted to stay open later. Goellner said yes. Segelbaum asked if the proposed retail space could be changed in the future to a liquor store or a massage parlor and if the applicant would have to amend their Conditional Use Permit to allow that. Goellner stated that any retail use would have to be accessory to a permitted use. Segelbaum asked if there are requirements about where products can be stored. Zimmerman stated that items stored outdoors would have to be screened. Baker asked if a collection box could be located in a parking space. Zimmerman said yes, but there would then be one less parking space. Segelbaum asked how the property is taxed if owned by a non-profit. Goellner stated that staff considers the values of properties, but not how they are taxed. Baker stated that the City Council will have purview over taxes. Kluchka asked the applicants if they will offer sex offender counseling on-site. Lee Friedman, Chief Operating Officer, JFCS, said no. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 9 Baker asked the applicants if they will have a donation collection box. Michelle Ness, Executive Director, PRISM, said no. Friedman referred to the discussion regarding the amount of traffic coming from buses. He clarified that a small number of people will come to the site by bus, but most will drive and carpool. He referred to the parking arrangement with the church across the street and said it is his understanding that there is an easement agreement in place to allow the church to use this parking lot. He added that they don't anticipate any issues with parking. Blum asked Friedman if he has any objections to making a "Y-shaped" driveway with forced right turns. Friedman said no. Waldhauser said the issues of traffic and site access sound similar to others they've heard in the past. She said she doesn't think this proposed facility will make the situation better or worse or has to do with this applicant. Baker agreed that the proposed Conditional Use Permit doesn't change traffic very much but he thinks the City Council should take action on the issues raised by the neighbors. Kluchka suggested that Segelbaum send a letter to the City Council as soon as possible asking them to address the traffic issues. Segelbaum said he agrees that pedestrian access, sidewalks and traffic on Golden Valley Road and on Zane Ave. should be studied. Baker said there needs to be a crosswalk at Golden Valley Road and Zane Ave. for the foot traffic. Johnson agreed that it doesn't make sense to walk around the building to get to the front of it. Segelbaum asked the Commissioners how they felt about the lighting on the property. Baker suggested adding a condition stating that the City encourages the applicant to bring their lighting up to code if it isn't already. Segelbaum stated that staff should determine if bringing the site up to code is required. Kluchka suggested adding a condition regarding the installation of bicycle racks. Zimmerman stated that bicycle racks are required so a condition does not need to be added. Baker said he would like the square footage of the retail space to be re-calculated if the public restrooms and reception area are included. Zimmerman stated that if those areas need to be added the numbers will be adjusted accordingly. Kluchka asked if the issue regarding sidewalks should be referred to the sidewalk committee or if that should be added as a condition. Waldhauser said that should be a part of the letter written to the City Council because the applicant for this proposal can't address or resolve the sidewalk issues. Waldhauser referred to finding #8 in the staff report which states that the proposed use is not anticipated to attract pests. She suggested that be worded differently because there will be fresh and packaged food in the food shelf area. Baker agreed. Segelbaum suggested the finding be softened to state that pests will be of an amount that is expected with this type of use. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 10 Baker said he is generally in favor of the proposed request. It is not a major change in the impact to the neighborhood and it is a valuable service in Golden Valley. Blum agreed and added that they are bringing jobs to Golden Valley, serving many different needs, and there is support in the community for this use. MOVED by Waldhauser, seconded by Kluchka and motion carried unanimously to recommend approval of a Conditional Use Permit at 5905 Golden Valley Road to allow for accessory retail sales incidental to permitted uses in a Light Industrial zoning district subject to the following findings and conditions: Findings: 1. Demonstrated Need for the Proposed Use: PRISM is an existing business in Golden Valley that has shown that demand exists for the social services they provide. Based on their past experiences, they are able to accurately predict the expected amount of demand there will be for the food shelf and thrift shop. JFCS is a well-established organization that has been providing essential services to the local community since 1910. The organization would like to relocate offices from Minnetonka to Golden Valley. 2. Consistency with the Comprehensive Plan: An office and warehouse use with a retail component comprising less than 10% of the building's gross floor area is consistent with the Light Industrial designation of this property on the General Land Use Plan Map. 3. Effect on Property Values: Renovations to the building on the subject property may have a positive impact on its own estimated value, but staff does not anticipate that the new use would have a positive or negative impact on the surrounding property values. 4. Effect on Traffic: The number of trips generated by the proposed retail, office, and warehouse uses are minimal. The current uses in the building generate a very comparable amount of traffic to the site, which do not cause any negative impacts to the area. Staff does not expect any negative traffic impacts to the surrounding areas resulting in the introduction of the proposed retail. 5. Effect of Increases in Population and Density: The proposed use may generate a minimal increase in the number of employees at the location, but the number of employees will be limited based on the size of the building. The potential for a minimal increase in the number of employees on site does not threaten the health, safety, and welfare of the community. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. The majority of activities associated with the proposed uses will occur within the interior of the building, thereby reducing the impact to the surroundings. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests: The proposed use is not anticipated to attract any more pests than what is expected with this type of use. 9. Visual Impact: Because the proposed use would involve only interior modifications and only a slight increase in parking spaces on the existing pavement, staff does not anticipate a change in the visual quality of the property. The applicant must abide by Minutes of the Golden Valley Planning Commission March 14, 2016 Page 11 all regulations regarding fencing, screening, outdoor lighting, and outdoor storage, as stated in the Golden Valley City Code. 10.Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. Conditions: 1. The plans by submitted by Pope Architects on January 12, 2016, shall become a part of this approval. 2. Retail space is limited to 5,164 square feet of the gross floor area of the building. If more retail space is desired in the future, the Conditional Use Permit must be amended to reflect the increased size. 3. Hours of Operation for the PRISM food shelf and the thrift shop are limited to 9 am 7 pm on Monday through Friday and 10 am — 2 pm on Saturdays. Any extension to these hours requires an amendment to the Conditional Use Permit. 4. All parking regulations found in Section 11.70 of City Code (Off-Street Parking and Loading Regulations) shall be met prior to the issuance of a building permit or certificate of occupancy. 5. Food shelf and thrift shop customers shall be directed by PRISM to enter the property from Zane Avenue. Directional signs shall be provided. 6. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the parking near the entrance to the PRISM food shelf and thrift shop. The City reserves the right to require that these parking spaces be reserved for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. 7. All signage must meet the requirements of the City's Sign Code (Section 4.20). 8. The applicant shall explore options to provide pavement markings on the property that support the safety of pedestrians accessing the retail space. 9. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 3. Informal Public Hearing - General Land Use Plan Map Amendment— 2415 and 2445 Winnetka Ave. N. — CPAM-57 Applicant: Van Tran and Lawrence Johanns Addresses: 2415 and 2445 Winnetka Ave. N. Purpose: To change the designation on the General Land Use Plan Map from Low Density Residential to Commercial Retail/Service. 4. Informal Public Hearing — Property Rezoning — 2415 and 2445 Winnetka Ave. N. — Z019-07 Applicant: Van Tran and Lawrence Johanns Address: 2415 and 2445 Winnetka Ave. N. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 12 Purpose: To rezone 2415 Winnetka Ave. N. from Single Family Residential (R-1) to Commercial and to rezone 2445 Winnetka Ave. N. from Business and Professional Offices to Commercial. The Informal Public Hearings and discussion for Items 3 and 4 were combined. Zimmerman explained the applicants' request to re-designate and rezone the properties located at 2415 and 2445 Winnetka Ave. N. to prepare them for future commercial redevelopment. He stated that the applicants held a neighborhood meeting on March 7 which five residents attended. Concerns at the meeting were related to the impacts of Commercial uses on the single family homes to the west including: hours of operation, noise, privacy, and loss of mature trees. Zimmerman discussed many of the permitted and conditional uses that would be allowed if the properties were re-designated and rezoned to Commercial. He also discussed the traffic impacts and stated that business and offices uses typically have the greatest amount of traffic in the AM and PM peak periods and commercial, depending on the specific use, usually sees the trips spread throughout the day and are more likely to involve evening and weekend activities. Zimmerman stated that staff supports the concept of re-designating and rezoning both properties to allow Business and Professional Office uses, but is recommending denial of re-designating and rezoning the properties to Commercial based on the likely impacts to the adjacent single family neighborhood. Kluchka asked if this proposal would be considered "spot zoning." He also asked if the center turn lane on Winnetka Ave. would affect commercial uses on these properties. Zimmerman stated that the City's concern with changing these properties to Commercial is that many uses in the Commercial zoning district would be allowed by right and the City would lose some control over the impacts to the neighboring properties. He reiterated that the City supports redevelopment for these two properties but feels that Business and Professional Offices zoning would be more appropriate. Segelbaum asked if the Liberty Crossing development across the street from these properties had to align their driveway access. Zimmerman said yes and added that in that case it had to do with the crest of the hill on Winnetka Ave. Segelbaum asked if it would be appropriate to consider re-designating and rezoning the properties to Business and Professional Offices even if the applicant is asking that the properties be Commercial. Zimmerman stated that the City has to respond to the request that is being made, but the Planning Commission can pass on comments to the City Council, or consider this area during the Comprehensive Plan update process. Nick Naboka, The Caspian Group (formerly NAI Everest), representing the applicants, stated that they would like to re-designate and rezone the properties to accommodate future development. He stated that both properties are aged and outdated and are no longer capable of attracting new tenants. He stated that redeveloping this site will bring in much needed investment of a modern, more viable asset that will serve the neighborhood. He Minutes of the Golden Valley Planning Commission March 14, 2016 Page 13 said current plans could include a child care facility, an ATM station or a hair salon. He stated that this is a narrow site that is cut off from the neighborhood to the west and traffic volume will not increase because it will be just a small service location. He added that these properties won't work for office tenants because they want a bigger space with more amenities. He said it is also important to note that the recently approved Liberty Crossing project across the street will provide opportunity for a better product on this site. Redeveloping this site will be a benefit to this neighborhood and will generate income for the City and will provide a new look to this gateway location. He referred to the neighbors' concerns about noise and traffic and said that in looking at the history of the area it is highly unlikely that a business that has failed repeatedly will be put in at this location and because of the small size of the site it will be a small service type of business tailored to the neighborhood. He added that they have explored office use at this site but it would not be supported by investors. He reiterated that the site is not fit for any viable use unless it is rezoned to Commercial. Segelbaum asked Naboka if he is only interested in rezoning the properties to Commercial and nothing else. Naboka said yes, that is the market reality. Segelbaum asked if the proposed uses Naboka has in mind would be allowed in the Business and Professional Offices with a Conditional Use Permit. Naboka said some are, but given the size of the site it would not be viable or competitive. Lawrence Johanns, Applicant, 2415 Winnetka Avenue North, stated that he no longer has much use for the office building and if both properties are rezoned together they can do a better development. Van Tran, Applicant, 2445 Winnetka Avenue North, said she hopes the development across the street will bring opportunity for this site. She said wants the timing of the redevelopment of this site tied to the timing of the Liberty Crossing project. She added that the trees on the site are getting old and new construction would improve the area. Waldhauser asked Johanns if it has been difficult to lease space in the office building. Johanns said the building needs a lot of upgrading. Tran added that the taxes on the property are also quite high so she can't compete with other office space in the area. Waldhauser asked the applicants if they had considered higher density housing on this site. Naboka said their intent is to have the least intrusive use as possible and that higher density housing would be more impactful to the residents. Segelbaum asked if the cemetery has impacted the marketability of the office space. Johanns said no and added that the interest they've had would be in both properties being rezoned together. Segelbaum opened the public hearing. Jerry Lefever, 7979 Jonellen Lane, urged the City not to rezone these properties to Commercial. He said the best thing would be residential and that commercial would be difficult with the intersection. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 14 Chuck Griffith, 7979 Jonellen Lane, discussed the grade and the buffer of trees on the properties to the south and stated that a commercial use would be noisier and will impact the property values in the area. He added that there are two houses in the area that are not owner occupied and they could be pressured to rezone those properties to Commercial too. Waldhauser asked Lefever how he would feel about a 3-story apartment building. Lefever said twin homes would be more appropriate because an apartment building would not fit. Kirsten Hoffstedt Keefe, said she is speaking for her mother, Diane Hoffstedt, 2450 Valders Avenue North. She stated that the loss of the trees has increased the visibility to Walgreen's and the lighting from Walgreen's. She noted that if the site is used for a daycare that would be allowed if the property is zoned Business and Professional Offices. She said it is difficult to debate all of the different options without knowing a specific proposal. She said there are concerns about noise, height, lighting, and lack of control by the City and recommended that the property stay zoned Business and Professional Offices. Victoria Hopponen, 2400 Valders Avenue North, read a statement from her mother Lilliane Hopponen. She said they bought the property at 2415 Winnetka Ave. in 1959 because they were impressed with all the trees and the topography. Now the property is referred to as aged and outdated. She has no idea of its condition, but she does know of five different groups who have lived there. She questioned why the properties would have to change from residential to commercial use to accommodate redevelopment and she sees no comfort and convenience of local residents except for the two people involved and possibly the City. She stated that they built their house to the west so they could have a walk-out basement and they left as many of the natural contours as possible. She asked that the Planning Commissioners be conservationists and have some concern for the living things that will be exterminated if all of the trees and plants between Valders and Winnetka are removed and asked why everything has to be flat and grassy. (Ms. Hopponen submitted a list of inhabitants and visitors" she has seen in the area.) She asked who would like to have a child care facility or restaurant plus the parking 42 feet from their back door. She said she doesn't believe for a moment that the true reason for wanting to change these properties to commercial is only to give a beautifying facelift by replacing the aged, outdated and worn buildings to benefit the local residents. She implored the City to strongly consider keeping the properties zoned Residential because trees are one of the biggest assets of the area acting as a buffer from the noise and pollution from Winnetka Ave. Ms. Hopponen said she was speaking for herself at this point. She stated that their house has floor to ceiling windows and they are always looking down at these properties. They get all the noise from Winnetka and she doesn't want to live without being able to open windows. She said there are other amenities all around the area and the applicants want to rezone the properties so they can get a higher price for them. Chris Gunn, 8000 Wynnwood Road, said he drives by the building on Winnetka and it is an eyesore. He said he would much rather see a retail use on these properties and something aesthetically pleasing rather than a vacant building. He questioned who would want to live there if the properties were rezoned to residential and said no one would buy the properties if they are residential. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 15 Seeing and hearing no one else wishing to comment, Segelbaum closed the public hearing. Segelbaum asked if all the trees could be removed. Zimmerman stated that a certain amount would have to be retained, but a number of them could be removed. Segelbaum noted that the height is limited to three stories in the Business and Professional Offices and Commercial zoning districts and asked about the height requirements in the higher density residential zoning districts. Zimmerman stated that the height requirement varies depending on the district. Blum stated that Winnetka Ave. is one of the only non-highway roads that completely bisects Golden Valley and it strikes him as an important thoroughfare in the City. Also, the Winnetka Ave. and Medicine Lake Rd. intersection is a major intersection. He said there is a large development going in across the street and he thinks the kinds of decisions made in the past point in the direction of higher density development in this location. Kluchka said he is not sure the applicants are aware of the soil conditions in this area and anything built here would take a significant investment and would need to be high density residential, but it doesn't need to copy what is located to the north. He said he would like to see the all the properties from Medicine Lake Rd. to 2325 Winnetka to the south, including the cemetery, bundled together and be redeveloped because this is a gateway location. He added that he is not in favor of changing the properties to Commercial. He would be interested in the Business and Professional Offices designation but only with a bigger group of properties. Johnson said it is a slippery slope when there is no barrier between two distinct types of zoning. He said the uses co-exist now, but changing that would dramatically change the area for no real reason so he would support the lowest density residential zoning district. Baker asked how the discrepancy occurred between the Comprehensive Plan Map and the Zoning Map for the property at 2445 Winnetka Ave. Zimmerman explained that the property was rezoned to Business and Professional Offices, but the Comprehensive Plan Map was not amended. Baker said he would want the area to be residential, not commercial because it is a large area of residential and he questions why this one site should be commercial. Waldhauser stated that there is a lot of commercial uses in the area that haven't been successful and questioned what would make it successful on these properties. She said she is open to considering Business and Professional Offices, but she would like to study the options more in order to decide what these properties should be. Segelbaum stated that usually there is a specific design or use proposed so it is easier to review the impacts. He said he doesn't want to detract from the value of the surrounding properties and that he would be open to considering Business and Professional Offices. He said he thinks these properties do need to be redeveloped and encouraged the applicants to come back with a specific plan to help residents visualize what sort of development could occur and how it would fit in. Minutes of the Golden Valley Planning Commission March 14, 2016 Page 16 MOVED by Waldhauser, seconded by Kluchka and motion carried unanimously to recommend denial of the request to change the designation on the General Land Use Plan Map from Low Density Residential to Commercial Retail/Service for the properties at 2415 and 2445 Winnetka Ave. N. Zimmerman stated that an application will come back in the future, or as part of the Comprehensive Plan Update, to bring the properties into compliance with the Land Use Map. MOVED by Waldhauser, seconded by Kluchka and motion carried unanimously to recommend denial of the request to rezone 2415 Winnetka Ave. N. from Single Family Residential (R-1) to Commercial and to rezone 2445 Winnetka Ave. N. from Business and Professional Offices to Commercial. Short Recess-- 5. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Kluchka reported on the March 8 Council/ Manager meeting where they discussed the new Brookview Community Center and the METRO Blue Line Golden Valley Road station design. He said he sent an email to the City Council regarding developing these two items together with a design language including sidewalks, fonts, etc. that ties the two together. Baker asked Kluchka if the goal is to have a Golden Valley look. Kluchka said the goal is to have a Golden Valley identity. Zimmerman stated that he has images of the latest park and ride designs that he would send to the Commissioners. 6. Other Business Council Liaison Report No report was given. 7. Adjournment The meeting was adjourned at 10:34 pm. John Kluchka, Secretary Lisa Wittman, Administrative Assistant GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes December 14, 2015 Commissioners Present: Lynn Gitelis, Dawn Hill, Tracy Anderson, Debra Yahle, Tonia Galonska, Larry Johnson, and Jim Stremel Staff Present: Eric Eckman, Public Works Specialist; Council Member Larry Fonnest and Claire Huisman, Administrative Assistant Absent: None Call to Order Lynn Gitelis called the meeting to order at 7:00 pm. Approval of Regular Commission Meeting Minutes MOVED by Stremel, SECONDED by Hill, and the motion carried unanimously to approve the minutes of the October 26, 2015 regular meeting and the November 23, 2015 joint meeting with the Parks and Recreation Commission. Program/Project Verbal Updates Eckman provided updates on the revision of the City's Comprehensive Plan. The Planning Commission will be bringing in a planning consultant to provide guidance in Comp Plan updates and the roles of the Commissions in the process. Planning Commission would like Environmental and Open Space & Rec Commissions to take part as well. Solar Partnering with New Energy Equity, the city has set up two 40KW solar systems. One is on top of the Public Safety Building and the other is on the Public Works Maintenance Building. These systems generate enough power to operate both buildings. Any power not used is pumped back into the Xcel Power Grid. The contract term is 15 years and over that time, the savings to the City will be approximately $90,000. Natural Resources Eckman stated that the Sentencing to Service people were out helping with the City's natural resource management plan by cutting trees and buckthorn along the Bassett Creek nature area; ponds and City culverts. Water Resources The 2015 Bassett Creek Restoration Project has begun which extends from Rhode Island Ave to Duluth St. They will begin native vegetation planting next spring. The Schaper Pond diversion curtain was installed which will improve the quality of the water before it reaches Sweeny Lake. Barr Engineering is continuing to work on the Long Term Flood Damage Reduction Study and will be meeting with the cities involved to discuss the study results and cost scenarios. Eckman will look into providing the group with the minutes and/or slide show from that meeting when it occurs. Forestry Tree and Landscape Code revision is up for approval at the next Council meeting. Minutes of the Environmental Commission December 14, 2015 Page 2 of 3 Planning Current applications for Conditional Use Permits were briefly discussed. Other Items METRO Blue Line Extension Project update — Met Council approved the revised scope and cost at their Dec 9th meeting. Golden Valley's Open House and Public Hearing for Municipal Consent is tentatively set for the Feb. 2nd City Council meeting. Bottineau will hold a public hearing on Jan. 19th at 6pm in the Minneapolis Central Library. Beth Robertson-Martin from General Mills' Pollinator Center gave a brief presentation on Pollinators. Some of the key points mentioned: There are two distinct focus areas: honeybees (which are not native to US) for agricultural purposes; and wild pollinators (everything except honeybees) Pollinator populations have declined due to: habitat loss; pesticide use; disease and pests They are working with the Xerces Society which helps to protect North America's bees and butterflies by: creating a diversity of bloom; protecting nests & egg-laying sites; no use of pesticides Xerces provides practical advice and recommendations to industry and communities General Mills has planted an area (0.2 acres) on their main campus to provide milkweed and flowering species that will attract pollinators. They are also planting a pollinator area (1.2 acres) at the JFB site. Ideas for 2016 work Plan Eckman opened with a quote from the minutes of a 2014 council/manager meeting which encouraged Golden Valley to be a leader in environmental issues and promote being a green city with a commitment to conservation, sustainability, and energy efficiency. Eckman then presented a list of work plan tasks for the Commission to consider in 2016: Outline City's bee friendly strategies; possibly work with Xerces Society on a community project. Look into City sponsored community gardens Apply for Blue Star Award Program for stormwater management Apply for Green Step City recognition Explore Hennepin County's Zero Waste Program Explore more opportunities for solar energy and alternative energy sources Draft a resilience section for the comp plan Educate residents to retain, infiltrate or reuse stormwater Prioritize and make recommendations on investments and management practices in the City's nature areas and open space parcels Additional items were also discussed: Hennepin County apartment move in/ move out program; and reduction or reuse of waste on construction sites. Council member Fonnest felt there should be a larger vision for the Commission. They should look toward a three year goal which would take a more global direction. Minutes of the Environmental Commission December 14, 2015 Page 3 of 3 The Commission will discuss further their goals and purpose at their next meeting. Adjourn MOVED by Hill, SECONDED by Anderson, and the motion carried to adjourn the meeting at 9:OOpm. Claire Huisman Administrative Assistant Golden Valley Human Services Fund (GVHSF) Meeting Minutes February 8, 2016 Present: Denise La Mere-Anderson, Aaron Black, Hilmer Erickson, Kathryn Frommer, Alan Ingber, Scott Charlesworth-Seiler, Toots Vodovoz, and Peggy Watkins. Also present: Jeanne Fackler, Staff Liaison. Excused Absence: Elissa Heilicher, Andrea Mac Arthur, Sarah Meyerring, and Andrew Wold. Call to Order: Frommer called the meeting to order at 7:02 pm. Agenda Changes or Additions: No changes or additions to the agenda. January 11 Minutes: Charlesworth-Seiler moved and Erickson seconded the motion to approve the minutes from January 11. The motion passed unanimously. Run the Valley — April 16, 2016 T-Shirt RFP: The RFP's for t-shirts were discussed. It was decided to award the t-shirt printing to Premier Specialties. Sponsors: Letters were sent to last year's sponsors on January 12. Members are following up on the letter by contacting businesses regarding support of the event. The following businesses have committed: Bassett Creek Dental, Max Loff Real Estate, Channel 12/NWCT, AI's Coffee, Byerly's, Finken Water Treatment, General Mills Yoplait USA, Go Health Chiropractic, Park Nicollet Clinic-Golden Valley, Perkins Family Restaurants-Hiway 394 and Hiway 55 locations, Road ID, and Valley Pastries. Any questions about sponsorship can be sent to Fackler. Volunteers: People have volunteered for the event through the city's volunteer site. GVHSF members will have the opportunity to volunteer at the March meeting. Because several people will be out of town in March, Fackler will send the volunteer list out via e-mail this week. Vodovoz offered to contact TreeHouse and SCS for volunteers. Marketing/Publicity: Fackler reported an event page has been set up on the city's Facebook page. Channel 12/NWCT has committed to announcing the event and will do a promotional spot. The Communications staff have sent a press release to local media. Fackler has contacted Channel 12 to place the event on the community calendar. Calendar Review: The Golden Valley Golf and Lawn Bowling Classic date has been set for Friday, July 15. The disc golf event date will need to be held after October 31. The date will be determined by the Brookview Golf staff and Gotta Go Gotta Throw. Wold offered to be the lead for this event and contact Gotta Go Gotta Throw. Other Business: Solicitation letter. Fackler stated that $10,686 has been received as of February 8. Fackler informed members that she will be retiring at the end of February. Members congratulated her and thanked her for her dedication to the GVHSF. The next meeting will be held on Monday, March 7 at 6:45 pm. Adjournment: Charlesworth-Seiler moved to adjourn the meeting. Vodovoz seconded the motion. The meeting was adjourned at 7:29 pm. Respectfully submitted, Kathryn Frommer, GVHSF Vice-Chair Jeanne Fackler, Staff Liaison Joint Meeting of the Golden Valley Planning Commission, Environmental Commission, and Open Space and Recreation Commission February 29, 2016 A joint meeting of the Planning Commission, Environmental Commission, and Open Space and Recreation Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, February 29, 2016. Planning Manager Jason Zimmerman called the meeting to order at 7 pm. Those present were Council Members Fonnest and Schmidgall, Planning Commissioners Baker, Blum, Johnson, Kluchka, Segelbaum, and Waldhauser, Environmental Commissioners Anderson, Gitelis, Hill, Johnson, Stremel, and Yahle, and Open Space and Recreation Commissioners Rosenquist and Bukowski. Also present were Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, Physical Development Director Marc Nevinski, Public Works Specialist Eric Eckman, Director of Parks and Recreation Rick Birno, and Administrative Assistant Lisa Wittman. 1. 2040 Comprehensive Plan Overview Breanne Rothstein and Eric Zweber from WSB & Associates gave a presentation on the 2040 Comprehensive Plan update process. Rothstein explained that the Comprehensive Plan establishes the community vision, reflects regional policies, identifies important local goals and objects, serves as a guide for development and as a foundation for analyzing laws and policies, and is a legal framework for land use decisions. Rothstein discussed Thrive MSP 2040 which is a series of regional policy plans consisting of the Water Resources Policy Plan, the Parks Policy Plan, the Transportation Policy Plan, and the Housing Policy Plan. She referred to the Golden Valley System Statements and discussed Golden Valley's forecast for population, households, and employment. She discussed the projected housing needs and stated that the affordable housing need allocation for Golden Valley is 111 total units. Zweber discussed some of the widely used financial tools including: the City's development authority (HRA), housing bonds, tax abatement, Tax Increment Financing, CDBG, HOME, and regional funding. Zweber discussed the Transportation Policy Plan which includes highways, transit and transitways, the Regional Bicycle Transportation Network, and freight. He referred to Transit Market Areas and stated that Golden Valley is in Market Area II and Market Area Ill. Rothstein discussed the Water Resources Policy Plan and noted that the goal is to encompass all water resources. She stated the Water Resources Plan includes sections on surface water, wastewater and drinking water. Rothstein also discussed the Parks and Open Space chapter of the Plan and stated that it includes a description of parks system facilities, regional park land and regional trails. Rothstein discussed some notable demographic information including housing costs, income disparities, racial composition, and average household size. 2. Adjournment The meeting adjourned at 8:53 pm. John Kluchka, Secretary Lisa Wittman, Administrative Assistant City Of ,„r golden MEMORANDUM valley Physical Development Department 763-593-8030 l 763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. E. 1. Award Contract for 2016 Crack Sealing Project No. 16-15 Prepared By Jeff Oliver, PE, City Engineer Eric Seaburg, Engineer Summary The City's Pavement Management Program (PMP) addresses the needs of the City's streets. The program includes asphalt maintenance, rehabilitation, and reconstruction. Through this program, timely and cost-effective measures are taken to construct and extend pavement life. As asphalt pavement ages, it is subject to the weathering effects of water, air, cold Minnesota winters, and hot Minnesota summers. As pavement naturally expands and contracts through the seasons, it forms thermal cracks that extend from one edge of the street to the other. Crack sealing is a maintenance effort in which a hot asphaltic material is placed inside of the pavement cracks. This is done to prevent water seepage into the pavement and subgrade and in turn substantially extends the life of the pavement. Crack sealant lasts approximately 3-5 years. The City's 2016 project aims to seal approximately one-quarter of the City's asphalt cracks. Bids for the 2016 Crack Sealing Project City Improvement Project 16-15 were opened on April 7, 2016. The bids are listed as follows: Fahrner Asphalt Sealers, LLC 50,200.00 Allied Blacktop 62,340.00 Northwest Asphalt & Maintenance 82,326.99 Staff has reviewed the bids and found them to be accurate and in order. Funding for this project is available in the 2016-17 Adopted Biennial Budget, Streets (037), 6440 Other Contractual Maintenance). Attachments Crack Seal Location Map (1 page) Recommended Action Motion authorizing a contract with Fahrner Asphalt Sealers, LLC in the amount of$50,200 for the 2016 Crack Sealing Project No. 16-15. o N C) ZQ R Sl'IlId Y;I l:hll\'Jl).l ill l 1-11'3NNIW 11)All' y O R III 0 a t L.c Od C.o o a opo 1S i InnvINNIIV )• 1i i" •ems N a IrasNlaa ON do A'1 !."" N u7 xsopeatN tr dl- I a a r mN Aa se 6n 1 N Q t : N a it6noQ I •,iro x O O I o i E w J I t Ij' j• aAy 6a5xaj Y*nr[ernoi xSN 6Ay epene 5 aAV 1 ji zz e(t[pAtQgw paeA% st aPo4tt fa a®y e>jie}UjX 5 OA. e30auntqkNs P ', I x N aAy Td UTOU v p e• k1Slowt'a6® aey aaoog PAIR SI y i 1 NaAy xnyeaaQ f5 y4' 4. j o IS v ,f• N any ucgosstapualq U z_ w...._.. a, 1lynomid 30 A1.1) r II1f11IW 1J I IVa 51io I L..___—_._.J city 0 golden MEMORANDUM 11ya Physical Development Department 763-593-8030/763-593-3968 (fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. E. 2. Award Contract for 2016 Fire Suppression Project (Golf Maintenance Building) Project No. 16-07 Prepared By Jeff Oliver, PE, City Engineer John Crelly, Fire Chief R.J. Kakach, EIT, Engineer Summary The Golf Maintenance Building adjacent to Brookview Golf Course is currently not protected by fire suppression sprinkler systems. In order to protect the building and its contents, staff solicited quotes for the 2016 Fire Suppression Project (Golf Maintenance Building). Proposals included a base bid to install fire suppression systems in the Golf Maintenance Building. Funding for the 2016 Fire Suppression Project was included in the 2016-2020 Capital Improvement Program, Building Fund (B-042, p. 78) in the amount of$40,000. Quotes for the 2016 Fire Suppression Project were opened on April 6, 2016. The following bids were received: LifeSaver Fire Protection 23,840.00 Midwest Fire Protection, Inc. 33,314.00 Recommended Action Motion to award the contract for the 2016 Fire Suppression Project (Golf Maintenance Building) to the lowest responsible contractor, LifeSaver Fire Protection, for the amount of$23,840. city 0 VroldenMEMORANDUM valley Physical Development Department 763-593-8030/763 593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. E. 3. Authorize Purchase of Aerial Bucket Truck Prepared By Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Summary The 2016-2020 Capital Improvement Program (CIP) includes $200,000 for the purchase of one Aerial Bucket Truck for the Parks Division (V&E-078, page 34). The Aerial Bucket Truck will be utilized for tree trimming, banner change out and replacements, street light and signal light replacements, directional antenna alignment, etc.The aerial bucket truck will be a Ford F750 with a 55-foot aerial bucket and fiberglass service body. Vehicle Condition Index Qualifies for Replacement Needs Immediate Attention 23-27 28 and over Replacing I Unit 457: 2001 Ford F750 Aerial Bucket Truck VCI 141 Below is Contract Pricing through National Intergovernmental Purchasing Alliance Company National IPA). National IPA Contract Item Vendor Amount and Release No. 102811/ NJPA-MN771 2017 Ford F750 Northside Ford Truck 83,690.00 Sales Inc. 102811 Aerial Bucket,Truck ABM Equipment Co 109,961.00 Body and Installation NJPA Member Discount 15,841.53) Total Purchase 177,809.47 Trade-in Unit 457 (2001 Ford F750 Aerial Bucket Truck) Trade-in dollars are ($ 19,000.00) applied to the appropriate revenue fund. REMITTANCE TO VENDOR 158,809.47 Recommended Action Motion to approve purchase of an Aerial Bucket Truck from Northside Ford Truck Sales Inc. for 83,690 and an Aerial Bucket, truck body, and installation from ABM Equipment, Inc. for a purchase price of$109,961, less N1PA discount and trade in for a total remittance price of 158,809.47. From: Roxanne Sienko Date: March 14, 2016 at 9:34:38 PM CDT To: <sharris ,goldenvalleymn.govov> Subject: Civil service commission Dear Mayor Harris, Please accept my resignation from the civil service commission effective immediately. Sincerely, Roxanne Sienko Sent from my iPad From: Nabil Pruscini Sent: Tuesday, April 12, 2016 2:48 PM To: Knauss, Chantell Subject: Letter of Resignation Dear Mayor Shep Harris, am submitting this letter of resignation from my position as Member of the Human Rights Commission for the city of Golden Valley, MN. Together with my wife and kids we have reached the decision to take sometime off and devote ourselves to serve communities overseas. My last meeting day will be May 23rd 2016. Thank you very much for the opportunity of serving the community of Golden Valley. I will miss working with the fellow members of the Human Rights Commission. Kind Regards, Nabil Pruscini city 0f0 golden MEMORANDUMI'lVC. ey Ci ty A dministrationjCouncil 763-593-8003/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. G. Adopt Proclamation, Resolution and Letter of Support Policy Prepared By Tim Cruikshank, City Manager Summary At the April 12, 2016 Council/Manager meeting, Council discussed the proposed policy regarding requests that the City receives for proclamation, resolution and letter of support. The current policy only covers requests received for special proclamations. To ensure a smooth and efficient process that would encompass all requests, staff is requesting consideration of the proposed policy amendments. Council requested that staff proceed with the policy amendments. Attachments Special Proclamation Policy (1 page) Proclamation, Resolution and Letter of Support Policy with underline-overstrike language (2 pages) Proclamation, Resolution and Letter of Support Policy clean version (2 pages) Proclamation, Resolution and Letter of Support Request Form (1 page) Resolution adopting a New Proclamation, Resolution and Letter of Support Policy (3 pages) Recommended Action Motion to adopt Resolution adopting a new Proclamation, Resolution and Letter of Support Policy. SPECIAL PROCLAMATIONS POLICY The City Council will consider only proclamations which relate to City departments or services and Golden Valley-based service organizations. The following criteria will be used in considering any proclamations: 1. Should not conflict with other activities or programs in the City. 2. Should enhance civic appeal, i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same. 3. Should not be discriminating in nature or tend to have a negative impact on other's civil rights. 4. Should not promote activity of a religious nature or benefit any particular business. approved by Council May 5, 1981 and September 19, 1988 SPECIAL PROCLAMATIONS, RESOLUTIONS AND LETTERS OF SUPPORT POLICY I.PURPOSE AND NEED FOR POLICY The purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council. This policy also defines events, achievements, and activities that will not be considered for recognition. The proclamation, resolution, or letter of support will be issued to acknowledge the effort and commitment of the organization or individual but should not be interpreted as an endorsement by either the Council of the City of Golden Valley. Conversely, in making these observances the Council does not wish to offend or promote any other particular point of view. Proclamations are strictly honorary and are issued as a courtesy. They are not legally binding. To help assure that proclamations are considered in the context, the following policy and procedure is established. II. POLICY A. The Citv of Golden Valley will issue proclamations at no charge to individual(s) and organization(s). However, the City will not incur any expenses relating to the advertising of promotion of a proclamation unless a City department initiates the proclamation. Recipients are responsible for organizinq related activities and for all associated costs. B. Proclamations will not be issued for commercial purposes such as the opening of a new business, a new product, or a new professional service. This includes business anniversaries that are less than 50 years. C. Proclamations will not be issued for deceased persons retirements birthdays, weddings, or family reunions. D. Individuals or organizations seeking proclamations in successive years must annually request the proclamation and provide new information for the proclamation. Proclamations are not automatically renewed each year and are limited to one recipient per event, per calendar year. E. It is best if a representative from the sponsoring organizations is at the Council meeting at the time the proclamation is adopted. F. No organization has exclusive rights to the day week or month of the proclamation. G. The City Council will consider only proclamations, resolutions, and letters of support which relate to City depaFtMe ,ts — se..,-- government business or Golden Valley-based SoViGeS organizations. The fE)II()WiRg GFiteria will be used in GGRsidering any preGlamations. Proclamations, resolutions, and letters of support shall be directed through the City Manager's office and should: 1. Sheuld not conflict with other activities or programs in the City. 2. ltd enhance civic appeal;ji.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same. help promote charitable and non-profit organizations, including arts athletic, and cultural celebrations, to help increase public awareness of their programs and activities affirm individuals who have achieved national or international distinction, or whose significant contribution to the community demands recognition observe extraordinary events, accomplishments, and causes of interest affecting a broad range of citizens help promote service clubs in their furtherance of benevolent programs If the request falls outside this policy, the City Manager may consult with the City Council for direction. 3ffi Should Rot be diSGriMiRating in natwFe or tend to have a negative M rnpaGt GR etheF'c niVil rightsnnis paFtiGuiaF business. H. Proclamations, resolutions, or letters of support will not be issued for: matters of political controversy, ideological or religious beliefs or individual conviction causes espousing hatred, violence, racism, or having a negative impact on others' civil rights campaigns or events contrary to City policies events or organizations with no relationship to the City of Golden Valley I. The City reserves the right, to approve or refect any request for a proclamation, to modify the text for any requested proclamation and to read a summarized version of the proclamation if time constrains warrant. All requests are reviewed on a case-by-case basis. The City also reserves the right to vary from the exact provisions of this policy when it finds it to be in the public interest to do so. J. All requests for proclamations, resolutions, and letters of support must be submitted on the appropriate form to the Golden Valley City Clerk at least 10 business dans in advance of the date needed. GOLDEN VALLEY PROCLAMATIONS, RESOLUTIONS AND LETTERS OF SUPPORT POLICY I.PURPOSE AND NEED FOR POLICY The purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council. This policy also defines events, achievements, and activities that will not be considered for recognition. The proclamation, resolution, or letter of support will be issued to acknowledge the effort and commitment of the organization or individual but should not be interpreted as an endorsement by either the Council of the City of Golden Valley. Conversely, in making these observances the Council does not wish to offend or promote any other particular point of view. Proclamations are strictly honorary and are issued as a courtesy. They are not legally binding. To help assure that proclamations are considered in the context, the following policy and procedure is established. II. POLICY A. The City of Golden Valley will issue proclamations at no charge to individual(s) and organization(s). However, the City will not incur any expenses relating to the advertising of promotion of a proclamation unless a City department initiates the proclamation. Recipients are responsible for organizing related activities and for all associated costs. B. Proclamations will not be issued for commercial purposes, such as the opening of a new business, a new product, or a new professional service. This includes business anniversaries that are less than 50 years. C. Proclamations will not be issued for deceased persons, retirements, birthdays, weddings, or family reunions. D. Individuals or organizations seeking proclamations in successive years must annually request the proclamation and provide new information for the proclamation. Proclamations are not automatically renewed each year and are limited to one recipient per event, per calendar year. E. It is best if a representative from the sponsoring organizations is at the Council meeting at the time the proclamation is adopted. F. No organization has exclusive rights to the day, week or month of the proclamation. 4116 G. The City Council will consider only proclamations, resolutions, and letters of support which relate to City government business or Golden Valley-based organizations. Proclamations, resolutions, and letters of support shall be directed through the City Manager's office and should: not conflict with other activities or programs in the City enhance civic appeal i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same help promote charitable and non-profit organizations, including arts, athletic, and cultural celebrations, to help increase public awareness of their programs and activities affirm individuals who have achieved national or international distinction, or whose significant contribution to the community demands recognition observe extraordinary events, accomplishments, and causes of interest affecting a broad range of citizens help promote service clubs in their furtherance of benevolent programs If the request falls outside this policy, the City Manager may consult with the City Council for direction. H. Proclamations, resolutions, or letters of support will not be issued for: matters of political controversy, ideological or religious beliefs, or individual conviction causes espousing hatred, violence, racism, or having a negative impact on others' civil rights campaigns or events contrary to City policies events or organizations with no relationship to the City of Golden Valley I. The City reserves the right, to approve or reject any request for a proclamation, to modify the text for any requested proclamation, and to read a summarized version of the proclamation if time constrains warrant. All requests are reviewed on a case-by-case basis. The City also reserves the right to vary from the exact provisions of this policy when it finds it to be in the public interest to do so. J. All requests for proclamations, resolutions, and letters of support must be submitted on the appropriate form to the Golden Valley City Clerk at least 10 business days in advance of the date needed. Proclamations, Resolutions and Letters of Support Policy 4116 City Clerk 1 7800 Golden Valley Road,Golden Valley,MN 55427 4588 763-593-8012 1 I'1Y:763-593-3968 I www,goI(Jer)valleyryirt.gov I kltj(?(Ike@gol(lerivalleyri)r),gov 9 valley O'e Proclamations, Resolutions And Letters Of Support Request Form Name and date(s)of the day,week,month or event to be proclaimed Brief summary and/or background of the event,organization,or person Date by when the proclamation,resolution or letter of support is desired Contact Information Name Address City State Zip Phone Number Email 71 Attach draft text for the proclamation,including 4-6"whereas"clauses OR 71 Attach draft text for the resolution or letter of support This document is available in alternate formats upon a 72-hour request.Please call 763-593-8006(TTY:763-593-3968)to make a request. Examples of alternate formats may include large print,electronic,Braille,audiocassette,etc.WE Resolution 16-23 April 19, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING A NEW PROCLAMATION, RESOLUTION AND LETTER OF SUPPORT POLICY WHEREAS, the City Council established a Special Proclamation Policy; and WHEREAS, the current Special Proclamation Policy only covers requests that the City of Golden Valley may receive for proclamations; and WHEREAS, the new Proclamation, Resolution and Letter of Support Policy would set forth a process to encompass requested for proclamations, resolutions and letters of support that the City of Golden Valley may receive. NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden Valley adopts the new Proclamation, Resolution and Letter of Support Policy attached hereto as Exhibit A. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. GOLDEN VALLEY PROCLAMATIONS, RESOLUTIONS AND LETTERS OF SUPPORT POLICY I.PURPOSE AND NEED FOR POLICY The purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council. This policy also defines events, achievements, and activities that will not be considered for recognition. The proclamation, resolution, or letter of support will be issued to acknowledge the effort and commitment of the organization or individual but should not be interpreted as an endorsement by either the Council of the City of Golden Valley. Conversely, in making these observances the Council does not wish to offend or promote any other particular point of view. Proclamations are strictly honorary and are issued as a courtesy. They are not legally binding. To help assure that proclamations are considered in the context, the following policy and procedure is established. II. POLICY A. The City of Golden Valley will issue proclamations at no charge to individual(s) and organization(s). However, the City will not incur any expenses relating to the advertising of promotion of a proclamation unless a City department initiates the proclamation. Recipients are responsible for organizing related activities and for all associated costs. B. Proclamations will not be issued for commercial purposes, such as the opening of a new business, a new product, or a new professional service. This includes business anniversaries that are less than 50 years. C. Proclamations will not be issued for deceased persons, retirements, birthdays, weddings, or family reunions. D. Individuals or organizations seeking proclamations in successive years must annually request the proclamation and provide new information for the proclamation. Proclamations are not automatically renewed each year and are limited to one recipient per event, per calendar year. E. It is best if a representative from the sponsoring organizations is at the Council meeting at the time the proclamation is adopted. F. No organization has exclusive rights to the day, week or month of the proclamation. 4116 G. The City Council will consider only proclamations, resolutions, and letters of support which relate to City government business or Golden Valley-based organizations. Proclamations, resolutions, and letters of support shall be directed through the City Manager's office and should: not conflict with other activities or programs in the City enhance civic appeal i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same help promote charitable and non-profit organizations, including arts, athletic, and cultural celebrations, to help increase public awareness of their programs and activities affirm individuals who have achieved national or international distinction, or whose significant contribution to the community demands recognition observe extraordinary events, accomplishments, and causes of interest affecting a broad range of citizens help promote service clubs in their furtherance of benevolent programs If the request falls outside this policy, the City Manager may consult with the City Council for direction. H. Proclamations, resolutions, or letters of support will not be issued for: matters of political controversy, ideological or religious beliefs, or individual conviction causes espousing hatred, violence, racism, or having a negative impact on others' civil rights campaigns or events contrary to City policies events or organizations with no relationship to the City of Golden Valley I. The City reserves the right, to approve or reject any request for a proclamation, to modify the text for any requested proclamation, and to read a summarized version of the proclamation if time constrains warrant. All requests are reviewed on a case-by-case basis. The City also reserves the right to vary from the exact provisions of this policy when it finds it to be in the public interest to do so. J. All requests for proclamations, resolutions, and letters of support must be submitted on the appropriate form to the Golden Valley City Clerk at least 10 business days in advance of the date needed. Proclamations, Resolutions and Letters of Support Policy 4116 city 0f golden MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. H. Approve Requests for Beer and/or Wine at Brookview Park Prepared By Kris Luedke, City Clerk Summary As per City Code Section 10.83, Subd. 2 I. "No person shall possess, display, consume or use alcoholic beverages on any City park property, unless permission is granted by the Council." As part of the application process for a Facilities Use Permit to use the large and small picnic shelters at Brookview Park the applicant has the option to pay an additional $30 to be able to serve beer and/or wine. Attached is a list of the individuals and/or organizations who have requested that option. Attachments Beer and/or wine request list (1 page) Recommended Action Motion to approve requests for beer and/or wine at Brookview Park as recommended by staff. BEER AND/OR WINE REQUEST LIST INDIVIDUAL OR ORGANIZATION CC DATE DATE TIME SHELTER APPROVED Wanzek, Tricia 06-18 11 am-4 pm Small 04-19-16 Buchan, Cherry 06-26 11 am-4 pm Large 04-19-16 Taylor, Erin 08-18 11 am-4 pm Large 04-19-16 Stevens, Nancy 09-11 5 pm-10 pm Large 04-19-16 city 0 golden 4 MEMORANDUM valley Police Department 763-593-8079/763 593 8098(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. I. Amendment to Funding Agreement with City of Minneapolis for the Toward Zero Deaths TZD) Grant Program Prepared By Jason Sturgis, Chief of Police Summary The Police Department partners with the City of Minneapolis in a Toward Zero Death (TZD) grant, with the City of Minneapolis as the fiscal agent. With the amendment, the City will receive a maximum not to exceed $55,178 instead of the original disbursement of$25,216 for conducting enforcement shifts focusing on impaired driving, seatbelts, speeding, Move Over violations and distracted driving. Grant funds will also pay$200 toward personnel attendance at the state TZD conference. The contract ends on September 30, 2016. Attachments Funding Agreement with Minneapolis for the Toward Zero Deaths Grant Program (16 pages) Amendment#1 to Contract No. C-40288 (8 pages) Recommended Action Motion to authorize the Mayor and City Manager to sign the First Amendment to the Funding Agreement with the City of Minneapolis for the Toward Zero Deaths (TZD) Grant Program. i k n 0 2 8 FUNDING AGREEMENT BETWEEN CITY OF MINNEAPOLIS AND THE CITY OF GOLDEN VALLEY FOR THE SUBGRANT FROM STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY, TOWARD ZERO DEATHS ENFORCEMENT GRANT PROGRAM THIS CONTRACT,entered into as of this 1 st day of October, 2015, by and between the CITY OF MINNEAPOLIS, a Minnesota municipal corporation(herein called the "City"), and the CITY OF GOLDEN VALLEY, a Minnesota municipal corporation(herein called the "Grantee"). WHEREAS,in cooperation with Grantee,the City has made application (the"Application")to the State of Minnesota, Department of Public Safety, Office of Traffic Safety (the"Grantor") and has received funds in the amount of$309,750 from the Grantor's Zero Deaths Enforcement Grant Program Enforcement Grant") and entered into an agreement with the Grantor(the "Enforcement Grant Contract"); and WHEREAS,the City in its Enforcement Grant application agreed to serve as fiscal agent and to award some of the proceeds of the Enforcement Grant in an amount not to exceed $25,216 (the Subgrant") to Grantee,to pay or reimburse Grantee costs associated with the payment of overtime to traffic enforcement officers as part of the increased enforcement program targeting impaired driver, inattentive drivers and young adult and juvenile violators of speed limits and other traffic laws. NOW, THEREFORE, it is agreed between the parties hereto that: 1. AWARD. The City hereby awards the Subgrant to Grantee for the payment of overtime to Grantee's Police Officers who engage in enforcement of speed limits, other traffic violations, impaired, and inattentive driving under the terms of the Enforcement Grant. Exhibit A consists of Application Exhibit A-1 and the Enforcement Grant Contract between the City and the Grantor attached hereto as Exhibit A-2,the contents of which is incorporated herein(the Program"). The Subgrant must be used exclusively to pay or reimburse only expenses authorized under the Enforcement Grant Contract. Notwithstanding anything herein to the contrary,the Grantee understands and agrees that any reduction or termination of the State Enforcement Grant Contract may result in a like reduction or termination of the Subgrant Contract, and that any material change in the timeline, scope of the Program or description of the services in the Enforcement Grant Contract will result in material changes to the Subgrant Contract. 2. PERFORMANCE MONITORING. The Grantee must comply with all requirements in the Enforcement Grant Contract and submit any reporting information on the Program that may be requested by the Grantor. A default by the Grantee under the Enforcement Grant Contract will constitute noncompliance with this Subgrant Contract. PM#12-28721 1 A If the City or Grantor finds that there has been a failure to comply with the provisions of this Subgrant Contract or that reasonable progress has not been made toward performance under the Program, notwithstanding any other provisions of this Subgrant Contract to the contrary and after written notice and reasonable opportunity to cure,the City may refuse to disburse additional funds and/or require the return of all or part of the Subgrant funds already disbursed, to the extent such funds were used for purposes other than activities contemplated by this Subgrant Contract. If action to correct such substandard performance is not taken by the Grantee within sixty(60) calendar days(or such longer period specified by the City)after being notified in writing by the City,the City may terminate this Subgrant Contract. Notwithstanding anything in this Subgrant Contract to the contrary, if for any reasons other than those caused solely by the City's negligence in managing the Enforcement Grant the Grantor requires the City to repay any or all of the Subgrant, Grantee unconditionally guarantees that it will repay whatever funds that have been paid to Grantee that are required to be returned to the Grantor within thirty(30)days of written notification of the Grantor's requirement. The Grantee agrees to pay any and all expenses incurred by the City to enforce this provision to the extent such expenses are caused by the Grantee. This provision shall survive expiration or termination of this Subgrant Contract. 3. TIME OF PERFORMANCE. Grantee shall undertake the Program on or before the date of this Contract and complete the Program by September 30, 2016 (the"End Date") or such other date as may be agreed to by the City and the Grantee. The City is not obligated to pay for any Program costs incurred after September 30, 2016 or any earlier termination or cancellation, whichever occurs first. This Contract may be cancelled by the City upon sixty(60) days' notice to Grantee without cause. In the event of such cancellation, Grantee shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed up to the effective date of such cancellation. Cancellation does not alter the City's or Grantor's authority to recover Subgrant funds on the basis of a later audit or other review, and does not alter Grantee's obligation to return any Subgrant funds due to the City or Grantor as a result of later audits or corrections. 4. DISBURSEMENT. It is expressly agreed and understood that the total, estimated, amount to be paid by the City under this Contract will not exceed$25,216. The Grantee shall allocate and spend the Enforcement Grant as follows: (a) $17,370 for impaired driving enforcement; (b) 4,014 for seatbelt enforcement; (c) $2,718 for speed limit and Move Over violations; (d) $914 for distracted driving enforcement; and (e) $200 to attend the state TZD conference. The exact amount earned by the Grantee and payable by the City will be determined based upon the actual number of hours spent by the Grantee working on the Program. The maximum amount payable is the amount indicated in this Section 4. The City will make disbursements no more often than monthly and only upon receipt of a written disbursement request from Grantee acceptable to the City. Any Grantee's expenditures in excess of the amount indicated in this Section 4 shall be the sole obligation of the Grantee. 5. NOTICES. Communication and details concerning this Contract shall be directed to the following Contract representatives: PM#12-28721 2 City: Wendy Guck City of Minneapolis Police Department Room 1 C, City Hall 350 South Fifth Street Minneapolis, MN 55415 Phone: (612) 673-3415 Grantee:Stacy Carlson City of Golden Valley Police Department 7800 Golden Valley Road Golden Valley, MN 55427 Phone: (763) 593-8079 6. GENERAL CONDITIONS. A. General Compliance. The Grantee agrees to comply with all applicable federal, state and local laws and regulations governing the Program and funds provided under this Contract. B. Independent Grantee. Nothing contained in this Contract is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Grantee shall at all times remain an independent contractor with respect to the services to be performed under this Contract. The City shall be exempt from payment of all unemployment compensation, FICA, retirement, life and/or medical insurance and workers' compensation insurance as the Grantee is an independent contractor. C. Responsibility. Subject to applicable law, including the Minnesota Tort Claims Act, each party shall be responsible for the claims, losses, damages and expenses that are proximately caused by the wrongful or negligent acts or omissions of that party or its agents, employees or representatives acting within the scope of their duties. Nothing herein shall be construed to limit either party from asserting against third parties any defenses or immunities (including common law, statutory and constitutional) it may have or be construed to create a basis for a claim or suit when none would otherwise exist. Neither party shall be liable to each other for any indirect, consequential, incidental, lost profit, or expectancy damages. This provision shall survive the termination of this Agreement. This indemnification shall not be construed as a waiver on the part of either the City or the Grantee of any immunities or limits on liability provided by Minnesota Statutes Chapter 466 or other applicable State or Federal law. D. Workers' Compensation. The Grantee shall provide workers' compensation insurance coverage for its employees involved in the performance of this Contract. PM#12-28721 3 i E. Insurance. The City and Grantee each represent that it is self-insured pursuant to applicable law. 7. ADMINISTRATIVE REQUIREMENTS. A. Accounting Standards. The Grantee agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this Contract. B. Records. 1. Retention. The Grantee shall retain all records pertinent to expenditures incurred under this Contract until conclusion of the latest of(a) six (6)years after the Grantee has completed the Program; or (b) six (6)years after the resolution of all audit findings. Records for nonexpendable property acquired with funds under this Contract shall be retained for six (6)years after final disposition of such property. 2. Inspections. All Grantee records with respect to any matters covered by this Contract shall be made available to the City,the Grantor or their designees at any time during normal business hours, as often as the City or the Grantor deems necessary,to audit, examine, and make excerpts or transcripts of all relevant data. 3. Audits. The Grantee shall have an annual financial compliance audit conducted if required by the Grantor by and in accordance with the City's policy concerning subrecipient audits. In general,this policy applies only to non-profit subrecipients who spend in excess of$50,000 annually from City contracts. The Grantee shall submit two copies of such audit report to the City. Any deficiencies noted in such audit reports or audit/monitoring reports issued by the City or its designees must be fully cleared by the Grantee within a reasonable time period after a request has been received from the City. Failure of the Grantee to comply with the provisions of this paragraph will constitute a violation of this Contract and may result in the withholding of future payments or the requirement for Grantee to return all or part of the funds already disbursed. 4. Data Practices Act. The Grantee and the City shall comply with the Minnesota Government Data Practices Act, Chapter 13. 5. Close-Outs. The Grantee's obligation to the City shall not end until all close-out requirements are completed. Activities during this close-out period shall include,but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances,program income balances, and receivable accounts to the City), determining the custodianship of records and resolving audit findings. PM#12-28721 4 C. Payments. The City will pay to the Grantee funds available under this Contract based upon information submitted by the Grantee and consistent with any approved budget and City policy concerning payments. In addition,the City reserves the right to liquidate funds available under this Contract for costs incurred by the City on behalf of the Grantee. D. Procurement. The Grantee shall comply with applicable State statutes and Grantee's policy concerning the retention of contractors and the purchase of materials, supplies and equipment and shall maintain an inventory record of all nonexpendable personal property as may be procured with funds provided herein. All unexpended program income shall revert to the City upon termination of this Contract. 8. PERSONNEL AND PARTICIPANT CONDITIONS. A. Civil Rights. 1. Compliance. The Grantee shall comply with its Regents Policies on discrimination, Title 7, Civil Rights Act of 1968 - 42 USC 3601,applicable nondiscrimination provisions contained in Minnesota Statutes Chapter 363A and U.S. Executive Order 11246 as amended by Executive Orders 11375 and 12086. 2. Nondiscrimination. The Grantee will not discriminate against any employee or applicant for employment because of race, color, creed,religion, ancestry, national origin, sex, sexual orientation, disability or other handicap, age,marital status, or status with regard to public assistance. The Grantee will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring,upgrading, demotion,transfer, recruitment or recruitment advertising, layoff,termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 3. Noncompliance. In any event of the Grantee's noncompliance with the nondiscrimination clauses of this Contract or with any of such rules,regulations or provisions herein,this Contract may be cancelled, terminated or suspended, in whole or in part, and the Grantee may be declared ineligible by the Minneapolis City Council from any further participation in City contracts in addition to other remedies as provided by law. 4. Liability. In the event there is probable cause to believe the Grantee is in noncompliance with the nondiscrimination clauses of this Contract or with any applicable rules or regulations, the City may withhold up to fifteen(15)percent of the Subgrant funds until such time as the Grantee is found to be in compliance or is otherwise adjudicated to be in compliance. B. Affirmative Action. 1. Plan. The Grantee shall develop an affirmative action plan in accordance with its city policies and state law, if applicable. The Grantee shall submit the PM#12-28721 5 necessary affirmative action documentation to the City for approval prior to the disbursement of funds. 2. Access to Records. The Grantee shall furnish all information and reports required hereunder, and to permit access to the Grantee's books, records and accounts for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 3. Notifications. The Grantee shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or worker's representative of the Grantee's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. EEO/AA Statement. The Grantee shall, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, state that it is an equal opportunity or affirmative action employer. C. Human Rights Commission Task Force. Grantee and any sub-contractors and suppliers must comply with the requirements of Grantee's Human Rights Commission Task Force ("HRC Task Force"). Grantee and its sub-contractors and suppliers shall, consistent with the provisions of the HRC Task Force, devote a reasonable percentage of their subcontracting and material purchases to certified women-owned and minority-owned small businesses. D. Conduct. 1. Assignability. The Grantee shall not assign or transfer any interest in this Subgrant Contract(whether by assignment or novation)without the prior written consent of the City;provided, however,that claims for money due or to become due to the Grantee from the City under this Contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the City. 2.Conflict of Interest/Code of Ethics. The Grantee agrees to be bound by its Administrative Policies on conflicts of interest and code of ethics. 3.Subcontracts. a) Selection Process. The Grantee shall undertake to ensure that all subcontracts let in the performance of this Subgrant Contract shall be awarded on a fair and open competition basis. Executed copies of all subcontracts along with documentation concerning the selection process shall be forwarded to the City upon request. PM#12-28721 6 b) Monitoring. The City may monitor subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. c) OSHA. Grantee shall require that contractors performing work being paid with the Subgrant funds be in compliance with all applicable state and federal laws and regulations regarding employment and workplace safety including but not limited to OSHA regulations, especially the Federal Hazardous Waste Operations an Emergency Response Standards 29 C.F.R. 1910.120 and 29 C.F.R. 1926.65). 9. MISCELLANEOUS. A. Copyright. If this Subgrant Contract results in any copyrightable material, the Grantee is free to copyright the work, but the City and/or the Grantor reserves the right to royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, the work for government purposes. B. Religious Organization. The Grantee agrees that funds provided under this Subgrant Contract will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization. C. Plain Language Law. To the extent applicable, the Grantee shall comply with provisions of the plain language law requiring written material produced for applicants and recipients to be understandable to a person who reads at the seventh grade level Minnesota Statutes, Section 268.0124, 1988). D. Governing Law. This Subgrant Contract shall be governed by, and construed in accordance with, the laws of the State of Minnesota. E. Counterparts. This Subgrant Contract may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same agreement. F. Billboards.No Subgrant funds may be used by the Grantee to pay for billboard advertising as provided in the Minneapolis Code of Ordinances, Section 544.120. G. State Regulatory Requirements. The Grantee shall comply with all reporting and regulatory requirements of the Grantor. Signature pages follow.) PM#12-28721 7 Signature page to Funding Agreement IN FURTHERANCE WHEREOF,the parties have executed this Contract as of the date first written above. CITY OF MINNEAPOLIS By: J Finance Offi Enterprise Contract Administrator City Purchasing Agent Approved as to form: Assistant City Attorney Department Head Responsible for Administ4ng and Mom ring Contract: C 'ef'r. e ia- Police Department 4,1106) j ( `r t r PM#12-28721 Signature page to Funding Agreement CITY OF GOLDEN VALLEY Fed. I.D. # By: Its: 0 By: Its: PM#12-28721 EXHIBIT A STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY, OFFICE OF TRAFFIC SAFETY GRANT PROGRAM DOCUMENTS 1. Grant Application Enforcement Grant Wave Plan 2. City and State of Minnesota, Department of Public Safety, Office of Traffic Safety Grant Agreement PM#12-28721 ORI & I 1 C 1 r Grant Agreement Page 1 of 3 Minnesota Department of Public Safety(I'State") Grant Program: 2015 Toward Zero Deaths(TZD) Office of Traffic Safety Enforcement Grant 445 Minnesota St Suite 150 Project No.: 15-02-06, 15-04-04, 15-03-07 St.Paul,Minnesota 55101-5150 Grant Agreement No.: A-ENFRCI5-2415- MPLSPD-00032 Grantee:Grant Agreement Term: Minneapolis Police Department Effective Date: October 1,2014 350 5 St S Expiration Date: September 30,2015 Minneapolis,Minnesota 55415-1316 Grantee's Authorized Representative: Grant Agreement Amount: Lieutenant Chris Hudok Original Agreement 372,338.00 350 5 St S Matching Requirement 0.00 Minneapolis,Minnesota 55415-1316 612)673-2656 christopher.hudok@minneapolismn.gov State's Authorized Representative: Federal Funding: CFDA 20.600,20.608,20.616 Bruce Johnson 445 Minnesota St Suite 150 State Funding: None St.Paul,Minnesota 55101-5150 651)201-7067 Special Conditions:Attached and incorporated into bruce.a.johnson@state.mn.us this ant a eement. See page 3. Under Minn. Stat. §299A.01. Subd 2(4)the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 16B.98, subd.7,whichever is later. Once this grant agreement is fully executed,the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled,whichever occurs first. The Grantee, who is not a state employee,will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2015 Toward Zero Deaths(TZD)Enforcement Grant Application("Application")which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota St. Suite 150 St. Paul,MN 55101-5150. The Grantee shall also comply with all requirements referenced in the 2015 Toward Zero Deaths(TZD)Enforcement Grant Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines https://app-4ps.mn.gov/EGrants),which are incorporated by reference into this grant agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A,which is attached and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Al'atching Requirements: (If applicable.)As stated in the Grantee's Application,the Grantee certifies that the matching requirement will be met by the Grantee. Payment: As stated in the Grantee's Application and Grant Program Guidance,the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment f .r+ DPS Grant Agreement non-state(OTS 04/14) CITV(VNVN`NEAPOT,t; f Grant Agreement Page 2 of 3 will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over$100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE GENCY Individual certifies that funds have been encumbered as required by Minn.Stat.§§164.IS and 16C.05. By: with de ated 'ority) Signed: Title: Date: /y Date: Grant AEgreementNo.A-_NFR7C 15.2015-NLPLSPD-00032 PO No.3-29728 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles,bylaws,resolutions,or ordinances. By: 2_(, ' - r z. Title: J, it Date By: Distribution: DPS/FAS Title: Grantee State's Authorized Representative Date: DPS Grant Agreement non-state(OTS 04/14) CITY OF MINNEAPOLIS Contract Signature Page Subject: Minnesota Department of Public Safety—Office of Traffic Safety—Towards Zero Deaths (TZD)Enforcement Program Committee: W&M Date: October 14, 2014 Council Date: October 17, 2014 Finance and Commerce Date: October 25, 2014 By: MWO-d-M -cx t, i I-06- 2 o i k{ Enterprise Contract Administrator f . '0ApprovedastoForm: Assistant City Attorney By:mgo Finance Director- Police f Grant Agreement Page 3 of 30- 1 Special Conditions Minneapolis Police Department is the fiscal agent for the following agencies: Crystal Police Department Golden Valley Police Department Hopkins Police Department Minneapolis Park Police Department New Hope Police Department Robbinsdale Police Department DPS Grant Agreement non-state(OTS 04/14) Q N Cr F30 0 K a cuWJQ a. 2 N T0N W) T V Q' LL Z W Q tO O O O O O O O O O O O O O O O O O O 00OOOOOOOOOOOOO m OO O O O O O O O O O O O O O O O O O O6969H36969E96,3 69 EH 64 V3 69 EH 69 69 EA H3 69 611, fA- t0 VOJ N N O O O O O O O O 0 0 O O O O co W O OV. "t M M O O O O O O O O O O O O mCEOOCO00CD (D co co Cfl CD O O O O o0 00 a,, tod It O O to CD m C) 00 co M Cl) 69 ER O O O O O D)n N N O m co 00 0 0 (— I- 7• V N N C' N V C.4 CNI Cfi MEA — O O M M06 C r r w E NffD fA (fl 69 6s 604 E9 64 69, 64C W D d O ems- m N 0N E f C d o I O I O N d o c O O IL 0 at 0 0 o a a m n; ccaa00oa 0 a) m N ` a s m m NCrca> 0 m aOOScan of) i aa)cu 0 o 0 0 0 0 0 W co cn co 0 0 a 0 o g O O c cc cc cc W LLE ' c r m 0 a> 0 0 0 0 0 0 0 is c 0 r N U s t E P E E E E E E c c bv, in o o - 0 Qcuai mv_ai .`o c0 o = c No = c % og D- 0 o aE aE o a0 aw p c 0 0 lil",0 0 0 n n oEW W O DL N NC _ EU! EE U EitmMoooOCCMW W W nN O F- H- F !- Q Q H p F- W p Q N N m c 0O NSpm WIL U) CD a a E Lb T0N h T U LL Z W Q O 00 O o O O 64 64 69 C O O O d O O Cl N N ti O E 69 69 M C W co d Lo N 'O 7 T0N C d t mQ. CD d dv 0 CL LI) a ro m c a d E r-mN N OCN R N O W 00 4 Minneapotis City of Lakes City of Minneapolis Amendment # 1 to Contract Number C-40288 THIS Amendment, entered into this 10th day of March,2016,by and between the City of Minneapolis herein called the"City") and the City of Golden Valley, (herein called the"Contractor"). WHEREAS,the City and Contractor have entered into that certain Contract identified above (the Contract");and WHEREAS, the Contractor and the City have agreed that a change to the here-mentioned Contract is necessary; NOW,THEREFORE,the parties hereto agree to amend said Contract as follows: Disbursement amount increase by$25,216 for a new total not to exceed$ 55,178; All other terms and conditions of said Contract are unaltered hereby, shall remain in full force and effect, and are hereby ratified and reaffirmed. IN WITNESS WHEREOF,the parties have executed this Amendment as of the date first written above. FOR THE CONTRACTOR: By Its By Its STATE OF ss COUNTY OF This instrument was acknowledged before me on Date) by as and (if applicable) Printed Name) Title) as Printed Name) Title) of Description of legal entity) Notary Public FOR THE CITY: Approved by: Department Head responsible for this contract Approved as to Form by: Assistant City Attorney Approved by: City-wide Contract Administrator City Purchasing Agent Finance Officer EXHIBIT A STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY, OFFICE OF TRAFFIC SAFETY GRANT PROGRAM DOCUMENTS 1. City and State of Minnesota, Department of Public Safety, Office of Traffic Safety Grant Agreement C ® 4000 1 Grant Agreement Page I of Minnesota Department of Public Safety("State") Grant Program:2016 Toward Zero Deaths(TZD) Department of Public Safety Enforcement Grant Office of Trafflc Safety Project No.: . 445 Minnesota Street 16-03-06,16-02-05, 16-04-04, 16-06-16 St.Paul,Minnesota 55101 Grant Agreement No.: A-ENFRC 16-2016-MPLSPD-00006 Grantee:Grant Agreement Term: Minneapolis Police Department Effective Date: Oct. 1,2015 350 5 St S Expiration Date: Sept.30,2016 Minneapolis,Minnesota 55415-1316 Grantee's Authorized Representative: Grant AgreementAmouht: Chris Hudok Original Agreement 309,750.00 350 5 St S Matching Requirement 0.00 Minneapolis,Minnesota 55415-1316 612)673-2656 christo her.hudok minnea olismn, ov State's Authorized Representative: Federal Funding: CFDA 20.616,20.600 Shannon Swanson State Funding:None 445 Minnesota Street Special Conditions:None St.Paul,Minnesota 55101 651)-203-7063 shannorLswanson@state.mn.us Under Minn.Stat. §299A.01.Subd 2(4)the State is empowered to enter into this grant agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat.§ 1613.98,subd.7,whichever is later. Once this grant agreement is fully executed,the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled,whichever occurs first. The Grantee,who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2016 Toward Zero Deaths(TZD)Enforcement Grant Application("Application')which is incorporated by reference into this grant agreement and on file with the State at 445 Minnesota Street,St.Paul,Minnesota 55101. The Grantee shall also comply with all requirements referenced In the 2016 Toward Zero Deaths(TZD)Enforcement Grant Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines https://aDg.dps.mn.tzov/EOrants),which are incorporated by reference into this grant agreement. Budget Reylslons: The breakdown of costs of the Grantee's Budget is contained in Exhibit A,which is attached and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines.Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable)As stated in the Grantee's Application,the Grantee certifies that the matching requirement will be met by the Grantee. DPS Grant Agreement non-state(OTS 04/14) Grant Agreement Page 2 of 2 Payment: As stated in the Grantee's Application and Grant Program Guidance,the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines, Payment will not be made if the Grantee has not satisfied reporting requirements. Certlftcation Regarding Lobbying: (If applicable.) Grantees receiving federal funds over$100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGE CY Individual ceril les that juuds have been encrmrbered as l required by Minn.Slat.§§16A.15 mid MC.OS.By: Signed: l/ Al GJ Title:( with delegated authority) Date: f DZa qL/S Date: Grand Agreement No.A-ENFRC16.2016.WL.SPD•00006 PO No.3.36471 2. GRANTEE The Grantee cerlifles that the appropriate persons) have executed the grant agreemew on behalf ojthe Grantee as required by applicable articles,bylaws,resolutions,oro Inancer. By: de Title: Date: By: Distribution: DPSTAS Title: Orantes State's Authorized Representative Date: DPS Grant Agreement non-state(OTS 04/14) 4 i CITY OF MINNEAPOLIS Contract Signature Page Subject:Minnesota Department of Public Safety—Office of Traffic Safety—Towards Zero Deaths(TZD)Enforcement Program Committee: W&M Date: September 21,2015 Council Date: September 25,2015 Finance and Commerce Date: October 3,2015 By: Enterp ' e Contract Administrator Approved as to Form: Assistant City Attorney Ba: 4 MP Finance Director 2016 TZD Enforcement EXHIBIT A Organization:Minneapolis Police Department A-ENPRC1e-2016-MPLSPD-00009 Budget Summary Budget BudgetCategary State Reimbursement Local Match Administration-DWI Adminialration-DWI 3,000.00 0,00 Total 3,000.00 0.00 Administration-Other Administration-Other 2,400,00 0,00 Total 2,400.00 0.00 Dispatch-DWI Dlapatah-DWI 50.00 0.00 Total 0.00 0.00 DIa atch-Other Dispatch-Other 0.00 0.00 Totet 0.00 0.00 Enforcement-Distracted Enforcement-DistractedDrivinO 10,150.00 0.00 Total 10,1b0.00 0.00 Enforcement-DWI Enforcement-DWI 193,000.00 0.00 Total 193,000.00 0,00 Enfarcemenl-Pedestrian Enforcement-Pedestrian 25,000.00 0.00 Total 25,000.00 30.00 Enforcement-Seat Beit Enforcement-Seal Bell 44,900.00 0.00 Total 44,e0o.00 0.00 Enforcement-Speed&Move Over Enforcement-Speed 8 Move Over 30,200.00 0.00 Total 30,200.00 0,00 Equipment-Alcohol Equipment-Alcohol 0.001 0.00 Total 30.00 0.00 Equipment-Other Page 1 of 2 00/25/2015 I i 8010 T2D Enforcemont Orpanlza0exHlelT aon:Minneapolis Police Department A-ENPRC14-201"PLSPD-00006 Budget Summary EEqulpmeni-Other 0.00 0.00 l30.00 0.00atingEMenses ating Expenses 0.00 010 Total 0.0c 0.00 TZD Conference TZD Conference 1.400.00 0.00 Total 1,400.00 30.00 Total 369,750.00 0.00 09/2612015 Page 2 of 2 �`t�� �� �; ' � �� �, .�":3��� �? Ju,�'`.; '�1 � '� �i� ��i/ � y `y///Oi� / //� �q �"� �� �� � ��� �w; °� ,��' ��� �i ,.� :,�,,. �,'�- � � � � a fi k', � �<�. �k City Administration/�ouncil 763 593 8003/763-593-8109{fax) ���.,. �������a:....w. :.::.;���������'/'////�//���/,a,,;,.,.... .. '� . �>,:i. . �..�w. %�,�;.., ., .� ,.� � Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 3. J. Board/Commission Appointments Prepared By Shep Harris, Mayor Summary Each year the City Council conducts interviews with persons who have applied to serve on a board and/or commission. After the interviews are conducted the Council makes their appointments. Recommended Action Motion to make the following appointments: Civil Service Commission Andrew Wold 1 year term term expires- May, 2017 Ralph Schulz 2 year term term expires - May, 2018 Open Space and Recreation Commission Kimberly Sanberg 2 year term term expires- May, 2018 Human Services Fund Carolyn Kaehr 3 year term term expires- May, 2019 CITY OF GOLDEN VALLEY PROCLAMATION FOR NATIONAL VOLUNTEER RECOGNITION DAY April 20, 2016 WHEREAS, volunteers have enriched the life of our communities through their concern, and commitment and generosity of spirit; and WHEREAS, volunteers are an essential component of that quality of life as they serve the health, education, recreation, social service, environmental and cultural needs of our communities; and WHEREAS, young people, involved in youth community service, have made significant contributions to the welfare of our communities through peer tutoring, drug use prevention, work with infants and children, care for seniors, hunger relief efforts, environmental projects and many other forms of service; and WHEREAS, senior citizens continue to contribute to our communities through volunteer service as mentors to youth, delivering meals to the homebound, being a friendly companion to the sick and the less fortunate and by providing a multitude of serves to those in need; and WHEREAS, volunteers of all ages and from all backgrounds are stepping forward to meet and to solve the increasingly complex problems that have confronted our communities; and WHEREAS, individuals and groups serving as volunteers at the local, state, national and international levels have impacted our communities and world through serve to others; and WHEREAS, recognition should be given to volunteers involved in all contributions which serve their fellow citizens and communities; NOW, THEREFORE, BE IT RESOLVED, that the City of Golden Valley, Minnesota, do hereby proclaim the day of April 20, 2016, to be VOLUNTEER RECOGNITION DAY in Golden Valley. IN WITNESS WHEREOF, I have hereunto set my hand and caused the great seal of the City of Golden Valley to be affixed this 19th day of April, 2016. Shepard M. Harris, Mayor city 0 golden MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 4. A. Public Hearing- Adopt a Street Reconstruction Plan and Authorize the Issuance and Sale of Street Reconstruction Bonds (Douglas Drive) Prepared By Susan Virnig, Finance Director Eric Seaburg, Engineer Summary Since 2008, Staff has worked with residents and businesses along with many agencies such as Hennepin County and the Minnesota Department of Transportation on a plan to reconstruct Douglas Drive (County Road 102) between Olson Memorial Highway (Hwy 55) and Medicine Lake Road (County Road 70) to improve driver and pedestrian safety as well as traffic efficiency, issues identified in the Douglas Drive Corridor Study. Improvements to the road and utilities will be done in 2016 and completed in 2017. The public hearing will include an overview of the Douglas Drive Road improvements, the street reconstruction plan and the financing of the project. A public hearing notice was published on April 7, 2016, in the Sun Post. The Five-Year Street Reconstruction Plan (Appendix A) includes the amount from the City's 2016- 2020 Capital Improvement Plan. This amount is the estimated amount for the remainder of the project. The City will be receiving funds from Bassett Creek and Hennepin County. The proceeds of this $5,630,000 Street Reconstruction bonds will finance the city's share of improvements. The debt service payments on the bonds will be paid with franchise fees. Attachments 2016-2020 Five-Year Street Reconstruction Plan (6 pages) Resolution Adopting A Street Reconstruction Plan and Authorizing the Issuance and Sale of the Street Reconstruction Bonds (Douglas Drive) (2 pages) Recommended Action Motion to adopt Resolution adopting a Street Reconstruction Plan and authorizing the Issuance and Sale of the Street Reconstruction Bonds (Douglas Drive). 4/1/2016 2016 t2020 Five-Year Street Reconstruction Plan City of Golden Valley, Minnesota 6 val City of Golden Valley Five-Year Street Reconstruction Project 2016 - 2020 1. PURPOSE For the purpose of M.S. 475.58, Subdivision 3, street reconstruction may include utility replacement and relocation, public safety street modifications, and other incidental costs, turn lanes, and other improvements having a substantial public safety function, realignments, or other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and local share of state and county road projects, street reconstruction does not include the portion of project costs allocable to widening a street or adding curbs and gutters where none previously existed. A Street Reconstruction Plan is a part of the City's overall Capital Improvement Plan and is reviewed on an annual basis. The plan is a document designed to anticipate street reconstruction expenditures and schedule them over a five-year period so that they may be purchased in the most efficient and cost effective method possible. It allows the matching of expenditures with anticipated revenues. As potential expenditures are reviewed, the city considers the benefits, costs, alternatives and impact on operating expenditures. 2. THE STREET RECONSTRUCTION PLANNING PROCESS For a City to use its authority to finance street reconstruction expenditures under Chapter 475.58, Subdivision 3b, it must meet the requirements provided herein. Specifically, the city council must approve the sale of street reconstruction bonds by a unanimous vote of those members present. In addition, it must hold a public hearing for public input. Notice of such hearing must be published in the official newspaper of the city at least 10, but not more than 28 days prior to the date of the public hearing. The city council approves the plan and the intent to issue bonds following the public hearing. Although a referendum is not required, a reverse referendum is allowable. If a petition bearing the signatures of at least five percent of the votes cast in the last general election requesting a vote on the issuance of bonds is received by the municipal clerk within 30 days after the public hearing, a referendum vote on the issuance of the bonds shall be called. 3. PROJECT SUMMARY AND FINANCING Street reconstruction projects anticipated to be undertaken within the next five years and the estimated costs thereof are set forth in Appendix A. That amount includes total expenditures and no revenue sources. A map of the proposed project for this financing is included in Appendix B. Those for which street reconstruction bonds are anticipated to be issued in Appendix A and are currently anticipated to include the following: Street Reconstruction Bond Financed Expenditures The 2016 Douglas Drive Reconstruction Project includes the reconstruction of Douglas Drive (CSAH 102) from Medicine Lake Road (CSAH 70) to Trunk Highway 55. It is a joint project between the City and Hennepin County in which the City's funding is considered the local match for the project. The project will include full replacement of the roadway subgrade, curb and gutter, bituminous surfacing, on-street concrete bike lanes, concrete sidewalks, bituminous trails, turn lanes, traffic signal replacements, roundabouts, water main, sanitary sewer, storm sewer, landscaping, and bridge culvert. A complete project scope is located on the City's website at http://www.goldenvalleymn.gov/streets/construction/douglas- drive.php. General obligation street reconstruction bonds are proposed to be issued in 2016 in an aggregate principal amount of approximately $5,500,000 for the sole purpose of funding a portion of the city's costs for Douglas Drive Reconstruction Project and the costs of issuing the bonds. Total project costs for Douglas Drive are estimated at $25 million. Hennepin County and the Minnesota Department of Transportation are contributing 56%; Bassett Creek Watershed Management Commission, Golden Valley-Crystal- New Hope Joint Water Commission and the City's utility funds (water, sewer and storm) will pay for 13%. Street reconstruction bonds are included in the amount eligible general obligation indebtedness of the City which cannot, under Minnesota Statutes, Section 475.53, exceed 3% of the assessor's taxable market values for the City. Not all general obligation bonds are subject to this limitation. With the issuance of the proposed Street Reconstruction Bonds in 2016 the City will still have remaining approximately $88,015,534 of general obligation bonding capacity for eligible issues. Calculation of Eligible General Obligation Capacity as of February 2, 2016: 2015/2016 Estimated Market Value 3,175,517,800 Legal Debt Limit(3% of 2015/2016 Estimated Market Value) 95,265,534 Less: Outstanding Debt Subject to Limit 1,550,000) Less: Anticipated 2016 GO Street Reconstruction Bonds (8.OM Net) 5,630,000) Legal Debt Margin 88,085,534 Street Reconstruction Bond Financed Revenues The City has instituted franchise fees to pay for the entire principal and interest of the annual debt service requirement for the term of the bond. Franchise fees have been collected to pay for the majority of the planning stage of this project thus reducing the bond size needed for the project. Non-Street Reconstruction Bond Financed Projects The City will be reconstructing other streets for upcoming 2016-2020 Pavement Management Program. Financing for those improvements are from General Obligation Improvement Bonds that will be outside the legal debt margin. The bonds will be paid back by an ad valorem debt levy and special assessments levied to the benefiting property owner. Because these streets are not financed through Street Reconstruction Bonds, they have not been included but are so in the City's 2016-2020 Capital Improvement Program and available on the City's website at www.goldenvalleymn.gov. APPENDIX A PROJECT COSTS 2016 2017 2018 2019 2020 Douglas Drive 9,052,600 Totals: 9,052,600 Douglas Drive Project is the only project in the 5-Year Plan that utilizes Street Reconstruction Bonds n Appendix B Year ProgrammedMedicineLakeRoad/County Road 70 I Sana a L D-5 2016 2.1 miles county an 6 Madison r" z z > W Ave W Z a) Q v Heritagea 0 > m q C Z MZ Crig e Q z N m Wynnwood Rd Y m o Q 0 N P V m 3 Sandburg Rd U< Westbrook Rd ra J e 3 °1 v N Westbrook d Westmon3 N innaqua o Way 2 nn eth Z z 0 C Way p` d Q o z W Q U Z m a) j O tim 3 Q Stnaat/Cou t o d d6 Mary aoa yam Shire m` Ln Dulluth o PvaN Green Worry m Valley Rd ya0 0 z Archer Sh/reA d' tL, m Ave roix Ave N St Croix Av Q Olympia St Z 4F C O E m 0) we J9 e! z z v 8 m > en O z Winsdale St c Q 0 God Q Q Q 0 0 9 z CD St o W Knoll St z Cir X Y + mn N N > O z Z ca Plymouth Ave N w Q Y To el z z at Q a) Rd z zO Q Phoenix St Cir c o Q Q mccE m a° Alf z1D CL LL 0 c m _ Z Phoenix St w 0 = N m v Lindsay St Th tland Rd rn a) Go z z N Country Club Dr Z G/enw z N Fron go Rd N FroOd,q J Ot a) Highway 55/Olson Memorial Highway w @ S`t v Q' g FrontageRd Valley- wooda) w Clr Z Z 61^ S C O/ eh9C# L i ty Of Print Date: 3/292016 eFiveYearStreet Sources: Hennepin County Surveyors Office for Y O Property Lines(2016)&Aerial Photography(2012). Q Reconstruction Plan 'yofGoldenValleyfor allotherlayers. o Soo 1,000 2,000 Feet Resolution 16-24 April 19, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING A STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF STREET RECONSTRUCTION BONDS BE IT RESOLVED by the City Council, City of Golden Valley, Minnesota (the City), as follows: SECTION 1. FINDINGS. On the date hereof, the City held a public hearing on (i) the issuance of its bonds, in one or more series (the Bonds), under Minnesota Statutes, Chapter 475.58, Subdivision 3b, as amended (the Act), in order to finance the costs of street reconstruction projects, as described in the proposed street reconstruction plan (the Project) and (ii) the proposed street reconstruction plan prepared with respect to the Project the Plan). All parties who appeared at the hearing were given an opportunity to express their views with respect to the proposal to adopt the Plan and undertake and finance the Project, and any written comments submitted prior to the hearing were considered. The City hereby adopts the Plan. SECTION 2. PURPOSE. It is hereby determined to be in the best interests of the City to issue its General Obligation Street Reconstruction Bonds, Series 2016C (the Bonds), in the principal amount not to exceed $5,630,000, to finance the costs of the Project. The financing of the Project and the issuance and sale of the Bonds would further the policies and goals of the City as set forth in the Plan. SECTION 3. SALE. Springsted Incorporated is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit proposals for the Bonds on behalf of the City on a competitive basis without requirement of published notice. The Council shall meet at the time and place shown in the materials prepared for the Bonds for the purpose of considering proposals for the purchase of the Bonds and of taking such action thereon as may be in the best interests of the City. SECTION 4. EXECUTION OF DOCUMENTS. The Mayor and the City Clerk are authorized and directed to execute such other documents and instruments as may be required to give effect to the transactions herein contemplated. SECTION 5. VOTER REFERENDUM CONTINGENCY. Pursuant to the Act, a petition requesting a vote on the question of issuing the Bonds, signed by voters equal to five percent of the votes cast in the last City general election, may be filed within 30 days of the public hearing. Upon receipt of such petition within the prescribed time period, the City may issue the Bonds only after obtaining the approval of a majority of the voters voting on the question of the issuance of the Bonds. The authorizations and approvals contained herein are subject to and contingent upon not receiving such a petition, or, in the event such a petition is filed, the approving vote of a majority of the voters voting on the question of the issuance of the Bonds. Resolution No. 16-24 2- April 19, 2016 Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. city a goldenl*,V* MEMORANDUM Va Physical Development Departmentent 763-593-8095/763-593-8109 fax) Executive Summary For Action Golden Valley City Council Meeting April 19, 2016 Agenda Item 6. A. Authorize the City to Participate in the Minnesota GreenStep Cities Program Prepared By Marc Nevinski, Physical Development Director Eric Eckman, Public Works Specialist Summary Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability, efficiency, and quality-of-life goals. This is a free, work at your own pace improvement program based upon 29 best practices in five categories: Buildings and Lighting; Land Use; Transportation; Environmental Management; and Economic and Community Development. The program is flexible as cities choose which best practices to implement by completing one or more actions at a 1, 2 or 3-star level. These actions are tailored to all Minnesota cities and focus on cost savings and energy use reduction, and encourage civic innovation. The City's Environmental Commission identified GreenStep Cities as one of its top priorities for 2016 and is committed to working within this framework to help guide and report on its future work activities. GreenStep Cities Program representative Diana McKeown presented information about the program at the Council/Manager meeting on April 12, 2016. Attachments Resolution authorizing the City of Golden Valley to participate in the Minnesota GreenStep Cities Program (2 pages) Recommended Action Motion to adopt Resolution authorizing the City of Golden Valley to participate in the Minnesota GreenStep Cities Program. Resolution 16-25 April 19, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CITY OF GOLDEN VALLEY TO PARTICIPATE IN THE MINNESOTA GREENSTEPS CITIES PROGRAM WHEREAS, the GreenStep Cities Program aims to provide Minnesota cities a framework and pathway to greater resiliency and sustainability based upon implementing best practices; and WHEREAS steps taken toward sustainable solutions aim to improve community quality of life, building community capital, and increasing government efficiency, accountability and transparency; and WHEREAS, the Minnesota GreenStep Cities Program provides cost-effective sustainable development best practices in the following five categories: (1) Buildings and Lighting; (2) Land Use; (3) Transportation; (4) Environmental Management; and (5) Economic and Community Development; and WHEREAS, the Minnesota GreenStep Cities Program assists in facilitating technical assistance for the implementation of these sustainable development best practices; and WHEREAS, the Environmental Commission, at its January 25, 2016, meeting, made a decision to include the Minnesota GreenStep Cities Program in its 2016 work plan priorities; and WHEREAS, the Environmental Commission, at its March 28, 2016, meeting, reviewed the draft resolution to participate in the program and recommend it be forwarded to the City Council for consideration; and WHEREAS, information on the program was presented by Diana McKeown on April 12, 2016, to the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby authorize the City of Golden Valley (City) to participate in the Minnesota GreenStep Cities Program that offers a free, voluntary continuous improvement framework. Passage of this participation resolution allows the City to be recognized as a Step One GreenStep City. Be it further resolved that the City: 1. Appoints Eric Eckman, Public Works Specialist, to serve as the City's GreenStep coordinator for best practice documentation/implementation and will consider in the future, the formation of a team made up of city staff from various departments to serve as the City's GreenStep coordination team; and 2. Will facilitate the involvement of the Environmental Commission, community members and other units of government in the planning, promoting and/or implementing of GreenStep Cities best practices; and Resolution No. 16-25 2- April 19, 2016 3. Grants to the GreenStep Program's buildings advisor read-only access to the City's B3 Benchmarking Database so as to facilitate analysis and cost-savings advice to the City regarding its buildings' energy use; and 4. Will claim credit for having implemented and will work at its own pace toward implementing any 8 GreenStep best practices that will result in energy use reduction, economic savings, quality of life improvement, reduction in the City's greenhouse gas footprint, and recognition by the League of Minnesota Cities as a Step Two GreenStep City. An on-going summary of the City's implementation of best practices will be posted by the City on the Minnesota GreenStep Cities web site. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber May 3, 2016 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call C.Dr. Carlton Jenkins, Robbinsdale School District Superintendent (not confirmed) D.Board/Commission Oath of Office and Presentation of Certificate of Appointment 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting B.Approval of City Check Register C.Licenses: 1. D.Minutes of Boards and Commissions: 1. Human Rights Commission E.Bids and Quotes: 1. F.Approve Environmental Commission 2016 Work Plan 4.PUBLIC HEARINGS A.Public Hearing - Rezoning & Land Use Map Amendment - 2415 and 2445 Winnetka Avenue - Item tabled from April 5 City Council Meeting B.Public Hearing - Rezoning & Land use Map Amendment - 3900 Wayzata Blvd 5.OLD BUSINESS 6.NEW BUSINESS A.Resolution Authorizing Issuance and Sale of Bonds (2016 Equipment Certificates, 2016 PMP and Douglas Drive) B.First Consideration - Subdivision Code Text Amendment - Frontage Requirement C.Second Consideration - Ordinance #594 - Amending Section 8.11: Special Events, Approve Special Event Policy and Summary of Ordinance for Publication - Item tabled from April 5 City Council Meeting D.Announcements of Meetings 1. Future Draft Agendas: Council/Manager May 10, 2016, City Council May 17 and City Council June 7, 2016 E.Mayor and Council Communications 7.ADJOURNMENT A G E NDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room May 10, 2016 6:30 pm Pages 1. Open Space and Recreation Commission Annual Report (10minutes) 2. St. Louis Park Convention and Visitors Bureau (30minutes) 3. Brookview Community Center Replacement Design Development PlanReview 45 minutes) 4. City Survey Questions (15 minutes) Council/Manager meetings have an informal, discussion-style format and aredesigned for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at thesemeetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the CityCouncil. AGENDA Regular Meeting ofthe City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber May 17, 2016 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call C.Hennepin County Sheriff Rich Stanek 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are consideredtobe routine by the City Council and will be enacted by one motion. Therewillbeno discussion of these items unless a Council Member so requests in whicheventtheitem will be removed from the general order of business and consideredinitsnormal sequence on the agenda. A.Approval of Minutes - City Council Meeting May3, 2016 B.Approval of City Check Register C.Licenses: 1. D.Minutes of Boards and Commissions: 1. E.Bids and Quotes: 1. Award Lakeview Park Shelter Roof ReplacementProject 2. Award 2016 Pavement Marking Contract F.Accept Open Space and Recreation Commission AnnualReport G.Positive Fund Performance Balance 4.PUBLIC HEARINGS A.Public Hearing - Conditional Use Permit - Verizon Telecommunications Tower - 6100 Olson Memorial Hwy B.Public Hearing - Zoning Code Text Amendment - Amending R-2 ModerateDensity Residential 5.OLD BUSINESS 6.NEW BUSINESS A.Approve Design Development Plan for Brookview Community Center Replacement B.Second Consideration - Subdivision Code Text Amendment - Frontage Requirement C.Douglas Drive - Hennepin County Cooperative Agreement, Approve purchaseofFire hydrants and Approve 2016 Construction Services with WSB and Associates D.Announcements of Meetings 1. Future Draft Agendas: City Council June 7, 2016, Council/ManagerJune14, 2016 and City Council June 21, 2016 E.Mayor and Council Communications 7.ADJOURNMENT