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05-17-16 CC Agenda Packet (entire)AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber May 17, 2016 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call C.Proclamation Honoring Tom Zellmer, Good Shepherd School Principal 3 D.Hennepin County Sheriff Rich Stanek 4 2.ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting May 3, 2016 5-9 B.Approval of Check Registers 1. City 10 2.Housing and Redevelopment Authority 11 C.Licenses: 1. Approve Temporary Liquor License for Chesterbird American Legion 12 2. Multi-Family Rental Property Licenses 13 3. Therapeutic Massage Facility License - Denise Frazier d/b/a D-Way E. T. M.14 D.Minutes of Boards and Commissions: 1. Planning Commission - April 25, 2016 15-19 2. Joint Water Commission - February 3, 2016 20-22 E.Bids and Quotes: 1. Award Contract for the 2016 Lakeview Park Shelter Roof Replacement Project 23 2. Authorize Reconstruction of Ten Sand Bunkers at Brookview Golf Course 24 F.Proclamation for Arbor Day and Month - May 2016 25-27 G.2015 Positive Performance General Fund Transfer and Assignment of Fund Balance 16-32 28-32 H.Accept Open Space and Recreation Commission 2015 Annual Report 33-36 I.Approve Requests for Beer and/or Wine at Brookview Park 37-38 J.Authorize Cooperative Agreements with Hennepin County for Construction of Douglas Drive Corridor Improvements 39-95 K.Amendment for Professional Services Agreement fee for the Brookview Community Center Replacement Project 96 L.Acceptance of Human Rights Commissioner Resignations 97-99 4.PUBLIC HEARINGS A.Public Hearing - Ordinance #598 - Approval of Conditional Use Permit 147 - 6100 Olson Memorial Highway - Verizon Wireless, Applicant 100-138 5.OLD BUSINESS 6.NEW BUSINESS A.Approve Design Development Plans for the Brookview Community Center Replacement Project 139 B.Authorize Project Labor Agreement for the Brookview Community Center Replacement Construction Project 140 C.Authorize Marketing Services Agreement with St. Louis Park Convention and Visitors Bureau 141 D.Approve Elected Official Out-of-State Travel 142-149 E.Announcements of Meetings 1. Future Draft Agendas: City Council June 7, 2016, Council/Manager June 14, 2016 and City Council June 21, 2016 150-152 F.Mayor and Council Communications 7.ADJOURNMENT CITY OF GOLDEN VALLEY PROCLAMATION IN RECOGNITION OF TOM ZELLMER PRINCIPAL OF GOOD SHEPHERD SCHOOL WHEREAS, Tom Zellmer has served as the Principal of Good Shepherd School for 38 years; and WHEREAS, Mr. Zellmer provided unwavering service to education, the City of Golden Valley, assorted other western suburbs, and the Good Shepherd Community; and WHEREAS, Mr. Zellmer's selfless dedication to the development of his professional staff provided the impetus to realize the excellence required of a staff to provide unparalleled education and a model for others to follow; and WHEREAS, Mr. Zellmer has educated generations upon generations of children, laying the foundation for future educators, doctors, lawyers, inventors, politicians, and all other professions imaginable by students in a caring, supportive, and inspiring environment; and WHEREAS, Mr. Zellmer dedicated his life and career to the long term well-being and vitality of Good Shepherd School, and community; and WHEREAS, Mr. Zellmer has created a legacy of excellence, fixated on service and an unwavering dedication to the children he has been blessed to lead for the last 38 years; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden Valley do hereby proclaim our appreciation to Tom Zellmer, for the 38 years of dedication to Good Shepherd School, and recognize all achievements there in as a direct result of his tireless and unwavering leadership. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Golden Valley to be affixed this 17th day of May, 2016. Shepard M. Harris, Mayor city 0 golden MEMORANDUM valley City Administration/Council 763-593-8003/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 1. D. Hennepin County Sheriff Rich Stanek Prepared By Timothy Cruikshank, City Manager Summary Hennepin County Sheriff Rich Stanek will be at the meeting to give an overview of the Sheriff's Department. atv of UNOFFICIAL MINUTES CITY COUNCIL MEETING old GOLDEN VALLEY, MINNESOTA May 3, 2016 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1 B. Roll Call Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Garry and City Clerk Luedke. 1 C. Board/Commission Oath of Office and Presentation of Certificate of Appointment Mayor Harris administered the Oath of Office and presented a Certificate of Appointment, city mug and pin and appointed Mr. Ralph Schulz to the Civil Service Commission and Ms. Kimberly Sandberg to the Open Space and Recreation Commission. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to amend the agenda of May 3, 2016, as revised: removal of Item 4A-Public Hearing - Amendments to the General Land Use Plan Map and Zoning Map for 2415 and 2445 Winnetka Avenue North and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Snope, seconded by Council Member Schmidgall to approve the consent agenda of May 3, 2016, as revised: removal of 3E1- Accept resignation from Anne Saffert from the Open Space and Recreation Commission and the motion carried. 3A. Approve Minutes of the City Council Meeting of April 19, 2016. 3B. Approve City Check Register and authorize the payment of the bills as submitted. 3C1. Approve the issuance of an On-Sale Intoxicating Liquor License to Sodexo America LLC located at One General Mills Blvd through June 30, 2016. 3C2. Adopt Resolution 16-26, Approving Issuance of a Premises Permit for the Conduct of Lawful Gambling - Hopkins Youth Hockey Association. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - April 11, 2016 2. Board of Zoning Appeals - March 22, 2016 3. Environmental Commission - January 25, 2016 4. Joint Water Commission - January 6, 2016 3E4-. 3F. Accept the Environmental Commission 2015 Annual Report and approve the 2016 proposed Work Plan. 3G. Approve the following Board and Commission reappointments: Board of Zoning Appeals Open Space and Recreation Commission David Perich 1 year-expires 5/11/17 Roger Bergman 3 years-expires 5/1/19 George Maxwell 1 year-expires 5/1/17 John Cornelius 3 years-expires 5/1/19 Nancy Nelson 1 year-expires 5/1/17 Gillian Rosenquist 3 years-expires 5/1/19 Unofficial City Council Minutes -2- May 3, 2016 3. APPROVAL OF CONSENT AGENDA - continued 3G. Approve the following Board and Commission reappointments - continued Civil Service Commission Environmental Commission Gloria Kumagai 3 years-expires 5/1/19 Tonia Galonska 3 years-expires 5/1/19 Planning Commission Human Rights Commission Rich Baker 3 years-expires 5/1/19 Jonathan Burris 3 years-expires 5/1/19 John Kluchka 3 years-expires 5/1/19 Andrew Ramlet 1 year-expires 5/1/17 (student) Human Services Fund Aaron Black 3 years-expires 5/1/19 Denise La Mere-Anderson 3 years-expires 5/1/19 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3F1. Accept Resignation from Anne Saffert from the Open Space and Recreation Commission Council thanked Ms. Saffert for her service to the City of Golden Valley. MOTION made Council Member Clausen, seconded by Council Member Fonnest to accept the resignation from Anne Saffert from the Open Space and Recreation Commission and the motion carried. 4. PUBLIC HEARINGS 4A-. Publiie, Hearing - Amendments te General Land Use Plan Map and Zoning Map - 2415 and 2445 Wonnetka Avenue North - LawrenGe johanns and Van TFan-, Item was removed from agenda. 4B. Public Hearing - Amendments to General Land Use Plan Map and Zoning Map - Lot 11, Block 8, West Tyrol Hills (formerly 3900 Wayzata Boulevard) - City of Golden Valley, Applicant Planning Manager Zimmerman presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. Ms. Linda Fanrendorff, 4022 Wayzata Blvd, said she was concerned about maintaining the neighborhood access to the park. She said she has not been included in any neighborhood meetings and would like to be in the future. She said she was concerned the smaller homes in her neighborhood are being replaced with larger homes which means less green space. Mayor Harris closed the public hearing. There was Council discussion regarding the amendments to the General Land Use Plan for Lot 11, Block 8, West Tyrol Hills. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to adopt Resolution 16-27, amendments to the General Land Use Plan Map designating Lot 11, Block 8, West Tyrol Hills (formerly 3900 Wayzata Boulevard) to Low Density Residential upon a vote being taken the following voted in favor of: Harris, Clausen, Fonnest, Schmidgall and Snope and the following voted against: none and the motion carried. Unofficial City Council Minutes -3- May 3, 2016 4B. Public Hearing - Amendments to the General Land Use Plan Map - continued MOTION made by Council Member Snope, seconded by Council Member Clausen to adopt Ordinance #597, rezoning Lot 11, Block 8, West Tyrol Hills (formerly 3900 Wayzata Boulevard) to Single Family Residential (R-1), City of Golden Valley, Applicant upon a vote being taken the following voted in favor of: Snope, Harris, Clausen, Schmidgall and Fonnest and the following voted against: none and the motion carried. 6. NEW BUSINESS 6A. Call for Public Hearing for the Purpose of Providing Host Approval for the Issuance of Revenue Obligations by the City of Minnetonka Finance Director Virnig presented the staff report and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Snope to adopt Resolution 16-28, call for a Public Hearing for the purpose of providing host approval for the issuance of Revenue Obligations by the City of Minnetonka upon a vote being taken the following voted in favor of: Clausen, Harris, Snope, Schmidgall and Fonnest and the following voted against: none and the motion carried. 6B. Authorize Issuance and Sale of: 1. $1,290,000 General Obligation Bonds, Series 2016A 2. $800,000 General Obligation Equipment Certificates of Indebtedness Bonds, Series 2016B 3. $5,630,000 General Obligation Street Reconstruction Bonds, Series 2016C Finance Director Virnig presented the staff report and answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Clausen to adopt Resolution 16-29, authorizing issuance and sale of $1,290,000 General Obligation Bonds, Series 2016A upon a vote being taken the following voted in favor of: Fonnest, Harris, Snope, Schmidgall, and Clausen and the following voted against: none and the motion carried. MOTION made by Council Member Snope, seconded by Council Member Schmidgall to adopt Resolution 16-30, authorizing issuance and sale of $800,000 General Obligation Equipment Certificates of Indebtedness Bonds, Series 2016B upon a vote being taken the following voted in favor of: Schmidgall, Harris, Snope, Fonnest and Clausen and the following voted against: none and the motion carried. MOTION made by Council Member Fonnest, seconded by Council Member Snope to adopt Resolution 16-31, authorizing issuance and sale of$5,630,000 General Obligation Street Reconstruction Bonds, Series 2016C upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, Fonnest and Clausen and the following voted against: none and the motion carried. 6C. METRO Blue Line Extension Update Planning Manager Zimmerman presented the staff report and answered questions from Council. There was Council discussion regarding the METRO Blue Line Extension update. Unofficial City Council Minutes -4- May 3, 2016 6C. METRO Blue Line Extension Update - continued MOTION made by Council Member Snope, seconded by Council Member Clausen to receive and file the METRO Blue Line Extension Update and the motion carried. 6D. Second Consideration - Ordinance #594 - Amending Section 8.11: Special Events, Special Event Policy and Summary of Ordinance for Publication City Manager Cruikshank presented the staff report and answered questions from Council. City Attorney Garry answered questions from Council. There was much Council discussion regarding the proposed amendments to the Special Event Ordinance and Special Event Policy. MOTION made by Council Member Snope, seconded by Council Member Schmidgall to amend Ordinance #594, Subdivision 6, by replacing item 4 "not be an event that contains political activity (please see Special Event policy for further explanation)" and item 5 "have a secular purpose" and with the following language "not be an event organized for the primary purpose of political or non-secular activity" and to renumber the other items accordingly and to not accept the proposed language introduced for the Special Event Policy of "For the City- Hosted, City-Cooperative, and City-Supported events, the events must not contain political activities which would include vendor booth rental and/or participating in parades for purpose of re-election during an active election year for the participate" and the motion carried. MOTION made by Council Member Fonnest, seconded by Council Member Snope to adopt second consideration Ordinance #594, amending Section 8.11: Special Events as amended upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, Fonnest and Clausen and the following voted against: none and the motion carried. MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the Summary of Ordinance #594 for publication and the motion carried. MOTION made by Council Member Snope, seconded by Council Member Schmidgall to adopt Resolution 16-22, adopting the New Special Event Policy Events upon a vote being taken the following voted in favor of: Harris, Snope, Schmidgall, Fonnest and Clausen and the following voted against: none and the motion carried. 6E. Announcements of Meetings Some Council Members may attend the 2016 Bike Rodeo on May 4, 2016, from 6 to 8 pm at Sonnesyn Elementary School located at 3421 Boone Avenue in New Hope. Some Council Members may attend the 2016 Animal Humane Society's Walk for Animals on May 7, 2016, from 8 am to 1 pm at the Golden Valley Animal Humane Society located at 845 Meadow Lane North. The Little League Opening Day is May 7, 2016, at Isaacson Park located at 7101 Sandburg Road. Some Council Members may attend the meet the author of the 2016 Golden Valley Reads book "Ordinary Grace" event on May 9, 2016, at 7 pm at Brookview Community Center. Unofficial City Council Minutes -5- May 3, 2016 6E. Announcements of Meetings - continued Open for Business will have office hours at the City of Golden Valley on May 13, 2016, from 9 to 11 am in the Council Conference Room. The next Council/Manager Meeting will be held on May 10, 2016, at 6:30 pm. Some Council Members may attend the Vehicle Fair on May 14, 2016, from 10 am to noon at the Crystal Community Room located at 4800 Douglas Drive in Crystal. A Special Council/Manager Meeting will be held on May 17, 2016, at 5 pm in the Council Conference Room. The next City Council Meeting will be held on May 17, 2016, at 6:30 pm. Some Council Members may attend the Douglas Drive Reconstruction Project Open House on May 19, 2016, from 6 to 8 pm at Sandburg Learning Center located at 2400 Sandburg Lane. Some Council Members may attend PRISM's 3rd Annual Taste of the Burbs Gala on May 19, 2016, from 5:30 to 8:30 pm at the Sheraton Minneapolis West at 12201 Ridgedale Drive in Minnetonka. 6F. Mayor and Council Communication Council Member Snope and Mayor Harris updated Council on the positive government affair issues that are happening at the State Capital regarding the bonding bills. Mayor Harris thanked state legislators and the Golden Valley Business Council for their support of the bonding bill items. City Manager Cruikshank provided further information on these bills. Council Member Snope stated he notified the Golden Valley Historical Society that grants may be available through the Minnesota Historical Society grants program. Mayor Harris updated Council on the Minnesota Mayor's Association conference that he attended. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Snope and the motion carried unanimously to adjourn the meeting at 8:19 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city 0f golden MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. City 0 golden MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. City 0.golden M EF410 R AND U M valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. C. 1. Temporary On-Sale Liquor License - Chester Bird American Legion Prepared By Kris Luedke, City Clerk Summary The Chester Bird American Legion has applied for a temporary on-sale liquor license for Saturday, June 18, 2016, from 4 pm to midnight for the 2016 Golden Valley Fire Relief Association Annual Street Dance. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of $1,000,000. The Chester Bird American Legion has provided this certificate for their event. Recommended Action Motion to approve a temporary on-sale liquor license for the Chester Bird American Legion for the 2016 Golden Valley Fire Relief Street Dance on Saturday, June 18, 2016. city 0fr,� olden MEMORANDUM vt`, ey Fire Department 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. C. 2. Multi-Family Rental Property Licenses Prepared By Dave Gustafson, Fire/Property Maintenance Specialist Jill Lund, Administrative Assistant Summary The following multi-family rental properties are under new ownership and have submitted rental license applications. PROPERTY LICENSE FEE DULUTH STREET FLATS (formerly Golden Valley Arms Apartments) $ 175 6150 St. Croix Avenue WEST END TRAILS (formerly Stonehaven Homes) $ 500 1400/ 1450/ 1500/ 1600 Douglas Drive Recommended Action Motion to authorize issuance of multi-family rental licenses as recommended by staff. City "iii t - 9 A � ,,. i .�„w. .y oli �y � � den o, , va h� y Pce Department vo 763-593-8079/763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. C. 3. Therapeutic Massage Facility License - Denise Frazier d/b/a D-Way E. T. M. Prepared By Jason Sturgis, Chief of Police Christine Sloat, Sergeant Summary Denise Frazier d/b/a D-Way E. T. M., located at 1710 Douglas Drive, Suite 209D, has applied for a massage facility license. Documents submitted by the applicant indicate that D-Way E. M. T.is owned by Denise Frazier of St. Louis Park, Minnesota. A background investigation of Ms. Frazier including record checks been completed. The applicant meets City Code requirements for the issuance of a massage facility license. Recommended Action Motion to approve the issuance of a Therapeutic Massage Facility License for Denise Frazier d/b/a D-Way E. T. M., located at 1710 Douglas Drive, Suite 209D. Regular Meeting of the Golden Valley Planning Commission April 25, 2016 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, April 25, 2016. Chair Segelbaum called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Blum, Johnson, Kluchka, Segelbaum, and Waldhauser. Also present was Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. Commissioner Cera was absent. 1. Approval of Minutes April 11, 2016, Regular Planning Commission Meeting MOVED by Waldhauser, seconded by Blum and motion carried unanimously to approve the April 11, 2016, minutes as submitted. 2. Informal Public Hearing — Conditional Use Permit— 6100 Olson Memorial Highway —Verizon Wireless — CU-147 Applicant: Rob Viera, Buell Consulting c/o Verizon Wireless Address: 6100 Olson Memorial Highway Purpose: To allow for an 80' monopole with an equipment platform in the Industrial Zoning District. Goellner referred to a location map and explained the applicant's request to build an 80' tall monopole and associated electrical equipment in an Industrial Zoning District at 6100 Olson Memorial Highway because the other co-location options in the area would not provide the level of service they need. She stated that the monopole would be placed in the rear yard of the property near transmission lines, other industrial buildings, and railroads. She noted that there will also be fencing and additional landscaping installed. Goellner discussed the applicant's demonstrated need for the proposed tower and stated that the proposed new monopole will help offload communication traffic from other nearby Verizon towers, and will provide space for two additional carriers. She added that the applicant will also be going before the Board of Zoning Appeals to request variances from the setback requirements. Baker asked who would own the monopole. Goellner said she didn't know and suggested he ask the applicant. Baker questioned if Verizon would be required to rent space on the monopole to their competitors. Goellner said the Zoning Code requires co-location on telecommunication towers. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 2 Blum said he noticed there are some other poles located on this site and questioned what they are used for. Goellner said she doesn't recall there being any other towers located on this site and discussed some of the other towers located nearby. Blum asked how this proposed tower compares to the one located on the Room and Board property. Goellner said they are very similar. Blum asked if there are any requirements regarding masking of the towers. Goellner said there aren't specific requirements regarding masking but there are requirements regarding the color of towers, the design of ground structures, lighting, and signage. Waldhauser asked if there is any revenue to the City with these types of monopoles. Goellner said the only revenue she is aware of is from the Conditional Use Permit application fee and the Building Permit fee. Johnson questioned if the City has any standards for assessments for certifications regarding the electromagnetic spectrum. Goellner said the City would look to the federal regulations for that information. Kluchka asked if the Barlow research tower located to the east of this site is still active. Goellner said yes. Segelbaum asked about the Code requirements regarding fencing and screening. Goellner explained that the Code states that all telecommunications towers and related building facilities shall be landscaped and screed with natural vegetation to lessen the visual impact. She added that the applicant will also be installing an 8-foot tall fence to help with screening and security. Baker asked if the Crown Tower located nearby is required to provide additional capacity. Goellner said yes, however that tower doesn't provide the service that Verizon is requiring. Rob Viera, Buell Consulting, representing Verizon Wireless, stated that engineers give him maps of a limited search area in which to locate a tower. He said they always look to co-locate on an existing tower first, but they were unable to do so in this case. Segelbaum questioned why this area was recommended. Viera stated that the towers in this area are over capacity now so they are trying to put some of the traffic from those towers onto this proposed new tower. He said they are also trying to improve coverage in this area. Kluchka asked if more towers like the one being proposed will be proposed in the future. Viera said no, and explained that in the future they will have smaller antennas on light poles, etc. and not new towers. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 3 Baker asked Viera who would own the tower. Viera said Verizon will own it. Baker asked if Verizon is obligated to share the tower with other providers. Viera said telecommunication companies share towers all the time. Waldhauser referred to the coverage maps and asked how various areas are served. Viera said all the areas shown on the maps have service, it is just not as good and there are more dropped calls and slower download speeds. Goellner asked Viera if all carriers measure their level of service the same way. Viera said he's sure they are all quite similar. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Waldhauser said the location seems reasonable, the tower will benefit local businesses, it won't be detrimental to residential properties and the applicant is meeting all the requirements. Segelbaum and Kluchka agreed. Blum also agreed and said he is surprised that the fees are so small. Goellner said the building permit fee is based on the value of the construction. MOVED by Waldhauser, seconded by Johnson and motion carried unanimously to recommend approval of Conditional Use Permit #147 to allow for a cell tower at 6100 Olson Memorial Highway subject to the following findings and conditions: Findings- 1. indings:1. Demonstrated Need for the Proposed Use: The applicant has demonstrated that the options to co-locate this telecommunications tower with existing towers will not adequately serve the area of concern. 2. Consistency with the Comprehensive Plan: The location of this proposed telecommunications tower is consistent with the Industrial designation of this property on the General Land Use Plan Map. The proposal is also consistent with Section 11.71 of City Code, which requires that a tower be placed in a visually unobtrusive location and that the proposal include landscaping and screening. 3. Effect on Property Values: Staff does not anticipate that the proposed telecommunications tower would have a positive or negative impact on the surrounding property values. 4. Effect on Traffic: The number of trips generated by the proposed telecommunications tower will not have a negative impact on traffic in the area. 5. Effect of Increases in Population and Density: The proposed telecommunications tower will not have a negative effect on population or building density. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed telecommunications tower is not anticipated to cause an increase in dust, odor, or vibrations. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 4 8. Impact of Pests: The proposed telecommunications tower is not anticipated to attract pests. 9. Visual Impact: The proposed telecommunications tower will be located in the rear yard of a property used for Industrial purposes. It is a visually unobtrusive location near transmission lines, railroads, and industrial buildings. It is located as far from residential properties and prominent roads as possible. The applicant must abide by all regulations regarding fencing, screening, outdoor lighting, outdoor storage, and all other telecommunication tower regulations as stated in the Golden Valley City Code. 10.Other Impacts to the City and Residents: Staff does not anticipate any other negative effects from the proposed telecommunications tower. Conditions: 1. The plans by submitted by Verizon Wireless on March 24, 2016, shall become a part of this approval. 2. The height of the telecommunications tower shall not exceed 80 feet. 3. The Board of Zoning Appeals shall approve any necessary setback variances before a building permit is issued. If the setback variances are not granted, the applicant shall locate the monopole in a similar location to the location in the site plans submitted (in the rear yard of the property), it must meet minimum setback requirements, and an updated site plan shall be submitted to the City. 4. If additional cell carriers utilize this monopole, the operator and/or owner shall inform City Staff. The authorized representative for any additional cell carrier shall agree in writing to meet reasonable terms and conditions for shared use and sign the Conditional Use Permit agreeing to requirements set therein. 5. If the monopole is abandoned or unused, it, along with any associated facilities, shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by City Council. 6. All regulations found in Section 11.71 of City Code: Telecommunications Towers and Antennas shall be met prior to the issuance of a building permit and maintained at all times for the duration of the Conditional Use Permit. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 8. Failure to comply with one or more of the above conditions shall be grounds for revocation of the Conditional Use Permit. --Short Recess-- 3. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Baker gave an update on the March 22, 2016, Board of Zoning Appeals meeting. Goellner stated that the applicant for the variance request at 221 Sunnyridge Lane has withdrawn her application. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 5 Baker gave an update on the last light rail meeting he attended. Goellner noted that the preferred intersection design at the Golden Valley Road Station is a signalized intersection rather than a roundabout. Segelbaum asked if there is going to be additional Comprehensive Plan Update training. Goellner stated that there will be a kick-off meeting in September. 4. Other Business • Council Liaison Report No report was given. 5. Adjournment The meeting was adjourned at 7:47 pm. John Kluchka, Secretary Lisa Wittman, Administrative Assistant JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of February 3, 2016 The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm in the City of Golden Valley Council Chambers. Commissioners Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Sue Virnig, Finance Director, Golden Valley Bernie Weber, Operations Manager, New Hope Randy Kloepper, Water Superintendent, Crystal Bert Tracy, Public Works Maintenance Manager, Golden Valley Dave Lemke, Utilities Supervisor, New Hope Marc Nevinski, Physical Development Department, Golden Valley R.J. Kakach, Utility Engineer, Golden Valley Jeff Oliver, PE City Engineer, Golden Valley Bob Paschke, Director of Public Works, New Hope Mark Ray, Director of Public Works/City Engineer, Crystal Approval of Minutes — January 6, 2016 Moved by McDonald seconded by Cruikshank to approve the minutes of the January 6, 2016 Joint Water Commission Meeting. Motion carried. Approve Change Order No 2 with Burschville Construction for Joint Water Commission Emergency Wells Project The mobilization line item for the project was bid at $30,000 but with the elimination of the Golden Valley well, this amount was cut in half as only half of the work was performed. Change Order No 2 reduced the mobilization by $15,000. Another item with the elimination of the Golden Valley well was Burschville's bond amount which was reduced by half. $448,527.00 Original Contract Price $ 3,921.34 Previous Change Orders $ 12,500.00 Net Decrease from Change Order No 2 $439.948.34 Updated Contract Amount The Technical Advisory Committee (TAC) has reviewed and agreed that this contract reduction is valid and recommends approving this change order. Moved by McDonald seconded by Cruikshank to approve Change Order No 2 with Burschville Construction for the Joint Water Commission Emergency Wells Project. Motion carried. Update on 36-Inch PCCP This item was removed from the Agenda. Joint Water Commission February 3, 2016 Page 2 of 3 Authorize Agreement with Short Elliott Hendrickson for Professional Services on PCCP Analysis Project Staff sent proposal requests for a system-wide analysis of the Pre-stressed Concrete Cylinder Pipe (PCCP) to the consulting firms of Short Elliot Hendrickson (SEH) and TKDA. The Technical Advisory Committee (TAC) held interviews on January 13th and January 14th. TAC concluded that the proposals from both companies met the goals of the Joint Water Commission; however, based on the content of the proposals, including methodology, deliverable products, and the long-term application of the deliverables, the TAC recommends the JWC enter into a contract with SEH to perform the PCCP analysis. The SEH proposal includes the use of a risk analysis algorithm to determine the likelihood and consequence of failure and determine which sections of pipe are at the highest risk. The proposal also includes forensic testing of the PCCP pipe removed from Douglas Drive as calibration of the information generated in the pipe analysis. Next the information will be placed into a geodatabase to be used in long-term management of the distribution system, including asset management to track maintenance efforts. This information will then be used by the TAC to determine priorities for long-term strategies for maintenance and replacement of the PCCP within the JWC system. The JWC budgeted amount for this study is $200,000. The SEH cost estimate is not to exceed $166,286.00. Moved by Norris seconded by Cruikshank to Authorize the Agreement with Short Elliott Hendrickson for Professional Services on the PCCP Analysis Project. Motion carried. TAC Update The Joint Water Commission Technical Advisory Committee met on January 25, 2016. Staff reported on the Emergency Wells Project stating Bolton and Menk, Inc. are completing the final punch-list of work prior to processing final payment. Also staff is processing the final change order for Burschville Construction. Keys Well Drilling has completed the work in Golden Valley and staff will process final payment. Staff reported on the 36" PCCP project stating there will be one more change order and staff will hold final payment until the Robbinsdale storm sewer has been cleaned. The Water Supply Plan will be discussed with consultants. Staff will confirm the cost of moving the generator with Kilmer Electric prior to May/June construction and will work to notify the neighborhood. PCCP Analysis Scoping: Short Elliot Hendrickson will update the proposal to submit January 29, 2016. Staff will discuss well start up for maintenance of system. The startups will occur once in the spring and once in the fall. Also, working with Total Control to setup SCADA on the north tower. Other Business None Next Meeting Joint Water Commission February 3, 2016 Page 3 of 3 The next meeting is scheduled for March 2, 2016 at 1:30 pm in the Golden Valley Council Chamber. The room change is due to construction at City Hall. Adjournment Moved by McDonald seconded by Cruikshank to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:00 pm. Chair Anne Norris ATTEST: Sue Schwalbe, Recording Secretary city of , go ld�eni MEMORANDUM valley Physical Development Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. E. 1. Award Contract for the 2016 Lakeview Park Shelter Roof Replacement Project No. 16-04 Prepared By Jeff Oliver, PE, City Engineer Al Lundstrom, Park Maintenance Supervisor R.J. Kakach, EIT, Engineer Summary Work to address building maintenance concerns at the shelters within the City's parks has been underway for the last few years. There are seven park shelters in the City of Golden Valley. This will be the fourth park shelter roof replacement since 2012. The 2016 program includes exterior repairs to the Lakeview Park shelter building. This work consists of replacing the flat roof portions of the shelter with a full hip style roof, replacing the metal roof and replacing the plexi-glass roof window with an insulated window, and improving energy efficiency by adding insulation throughout the building. Funding for this project is identified in the 2016-2020 Capital Improvement Program (B-041, page 77) in the amount of$135,000. $17,400 of this amount has been allocated to EPI for design and construction observation for this project. The following bids were received for the 2016 Lakeview Park Shelter Roof Replacement Project: Central Roofing Company $98,344 Flag Builders of Minnesota, Inc. $98,770 Recommended Action Motion to accept bids and award a contract to Central Roofing Company in the amount of $98,344. city 0� alders MEMORANDUM valley Park and Recreation Department J 763-512-2345/763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. E. 2. Authorize Reconstruction of Ten Sand Bunkers at Brookview Golf Course Prepared By Greg Spencer, Greens Superintendent Rick Birno, Director of Parks and Recreation Summary Staff is recommending reconstructing ten sand bunkers this summer, approximately half of the total requiring reconstruction. The following quotes were received: Hartman Companies, Inc. $49,825.25 Blue 5 Design $69,000.00 Complaints regarding the condition of the sand bunkers on the golf course has been the most prevalent complaint. Brookview Golf ended in a positive net position in 2015 that will allow funds to reconstruct the sand bunkers. Recommended Action Motion to authorize the reconstruction of ten sand bunkers at Brookview Golf Course from the lowest responsible bidder, Hartman Companies, Inc. for$49,825.25. city oir goldell MEMORANDUM valley Physical Development Department 763-593-8030/763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. F. Proclamation for Arbor Day and Arbor Month Prepared By Al Lundstrom, Park Maintenance Supervisor Tim Teynor, Assistant City Forester Summary The City of Golden Valley was recently awarded the 2015 Tree City USA Award. It is the 29th consecutive year Golden Valley has received the national recognition. The seventh Tree City Growth Award was also earned in 2015. Tree City USA recognizes communities that have proven their commitment to an effective, ongoing community forestry program. Tree City USA is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. To become a Tree City USA, a community must meet four standards: 1. Operate a forestry division 2. Have a tree ordinance 3. Manage a comprehensive community forestry program 4. Observe Arbor Day This year's Arbor Day activities was celebrated with the fourth grade class at the School of Engineering and the Arts located at 1751 Kelly Drive on May 12 at 9:30 am. The event included a short presentation at the school about the value of urban trees. Staff awarded prizes to the winners of the Arbor Day poster contest and was followed by a recitation of the City's Arbor Day Proclamation. The fourth grade class ended the program by planting a tree on school grounds and staff distributed packaged tree seedlings for each of the fourth grade students to take home and plant. Staff has conducted Arbor Day programs at several elementary schools throughout the community in the past. Attachments • Proclamation for Arbor Day- May 12, 2016 and Arbor Month - May 2016 (1 page) Recommended Action Motion to adopt a Proclamation for Arbor Day- May 12, 2016 and Arbor Month - May 2016 in the City of Golden Valley. CITY OF GOLDEN VALLEY PROCLAMATION FOR RECOGNITION ARBOR DAY AND ARBOR MONTH - MAY 2016 WHEREAS, Golden Valley's urban forest treasures were a significant attraction to early settlers because of their usefulness and the beautiful environment they provided; and WHEREAS, trees are an increasingly vital resource in Golden Valley today, enriching our lives by purifying air and water, helping conserve soil and energy, serving as recreational settings, providing habitat for wildlife of all kinds, and making our community more livable; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of warmth and security; and WHEREAS, Golden Valley has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its urban forestry efforts; NOW, THEREFORE, I, Shepard Harris, Mayor of the City of Golden Valley, have proclaimed May 12, 2016 as Arbor Day and May as Arbor Month in the City of Golden Valley, and urge all citizens to support efforts to protect our trees and woodlands and to support our City's urban forestry program; and BE IT FURTHER RESOLVED, the Golden Valley City Council urges all citizens to become more aware of the importance of trees to their well-being, and to plant, nurture, protect, and wisely use Golden Valley's great treasure of trees. IN WITNESS WHEREOF, I have hereunto set my hand and caused the great seal of the City of Golden Valley to be affixed this 17th day of May, 2016. Shepard M. Harris, Mayor city 0 go 1 d e nMEMORANDUM valley � � Administrative Services Department 763-593-80131763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. G. 2015 Positive Performance General Fund Transfer and Assignment of Fund Balance Prepared By Susan Virnig, Finance Director Summary The City of Golden Valley seeks to have a good balance in its General Fund in order to have sufficient reserves for cash flow purposes, projects, and unexpected shortfalls or emergencies. In December 2011, the City established a formal policy on the level of fund balance that should be maintained in the General Fund. This General Fund Balance Policy to assure adequate reserves indicates fiscal prudence. It also maintains a high rating with bond-rating agencies, which prefer to see very strong and healthy balances. When the fund balance is greater than 60 percent, it should be reduced to 60 percent by using the excess funds for specific one-time projects, acquisitions, or transfers to capital funds. These excess funds may also be used to provide limited property tax relief(for example, to lessen the impact of the property tax rate). The one-time use protocol is important to ensure the City does not commit itself to expenditures that may create deficits in future budgets. For instance, when the City experiences an excess fund balance due to a one-time building permit revenue from a major commercial development, the City should not expect that same revenue will be received from future building permits. Budgets should be set using an average year of revenues and expenditures and not an exceptional year. In 2015, Golden Valley was extremely fortunate once again to have a positive performance level because of many reasons outlined in the December 2015 General Fund Financial Report. Because fund balance was over 60 percent of 2016 Expenditures by$1,575,000, staff recommends making the following transfers: Tax Abatement Debt Service Fund $250,000 This fund is to pay for the debt service payments for the improvements to Boone Avenue that coincided with the General Mills expansion. Although the bonds will not be paid off until 2019, the fund will no longer need a levy for the abatement. This current abatement levy is at $300,000 for 2016. Building Fund $500,000 The City has a total of 36 buildings, of which 11 are primarily public buildings. Each building has infrastructure such as mechanics, roofs, etc. that need to be updated or replaced. Current transfers are at $300,000 and should be at $500,000 per year. Capital Improvement Fund $200,000 General Fund did include this amount for road maintenance, but it was not used due to other projects within the city. The maintenance will be completed in 2017. Park Improvement Fund $200,000 General Fund transfers to the Park Improvement Fund should be at least $400,000 to maintain our current park and open space system. This amount, with the current transfer of$225,000, will help finance improvements to the park and open space system. Equipment Replacement Fund $425,000 Equipment Certificates are sold and paid back by property tax levies. This amount will help fund the spikes when major equipment is budgeted in the Capital Improvement Program. Body cameras were removed from the 2016 CIP to help reduce the overall tax levy and will need to be added back into the five-year program. TOTAL TRANSFERS $1,575,000 Attachments • December 2015 General Fund Financial Report (2 pages) • Resolution Authorize Transfer of Funds (1 page) Recommended Action Motion to adopt Resolution Authorizing the Transfer of$1,575,000 From the General Fund to the Tax Increment Fund Debt Service of$250,000, Building Fund of$500,000, Capital Improvement Fund of$200,000, Park Improvement Fund of$200,000 and Equipment Replacement Fund of $425,000. City of Golden Valley Monthly Budget Report-General Fund Expenditures December, 2015 Over % 2015 December YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. ool Council $330,450 26,333 334,922 $4,472 101.35% 003 City Manager 774,940 59,195 694,949 (79,991) 89.68% (1) 004 Transfers Out 529,000 1,575,000 2,104,000 1,575,000 397.73% (7) 005 Admin. Services 1,726,920 161,538 1,712,182 (14,738) 99.15% 006 Legal 139,050 59,131 156,440 17,390 112.51% (3) 007 Risk Management 300,000 (74,543) 169,213 (130,787) 56.40% (2) Oil General Gov't. Bldgs. 560,590 106,017 546,903 (13,687) 97.56% 016 Planning 303,780 30,538 279,858 (23,922) 92.13% (1) 018 Inspections 704,575 60,676 654,771 (49,804) 92.93% (1) 022 Police 5,514,860 471,486 4,915,269 (599,591) 89.13% (1) 023 Fire 1,255,045 94,397 1,146,395 (108,650) 91.34% (1) 035 Physical Dev Admin 285,180 23,882 259,423 (25,757) 90.97% (1) 036 Engineering 759,890 73,626 698,285 (61,605) 91.89% (4) 037 Streets 1,473,370 166,195 1,274,312 (199,058) 86.49% (5) 065 Community Center 75,615 20,211 72,905 (2,710) 96.42% 066 Park & Rec. Admin. 698,640 84,372 682,887 (15,753) 97.75% 067 Park Maintenance 1,095,740 95,861 1,077,091 (18,649) 98.30% 068 Recreation Programs 374,490 47,624 336,407 (38,083) 89.83% (6) TOTAL Expenditures $16,902,135 $3,081,539 $17,116,212 $214,077 101.27% (1)Turnover due to retirements and staffing changes resulted in the majority of less expenditures especially in the Police Department. (2)The League of Minnesota Inurance Trust sent back the largest dividend ($75,484)that resulted in a lower Risk Management expenditures. (3)Additional legal work on rental licenses was$15,000. (4) Electrical costs for street and traffic lights were lower than anticipated. (5) Materials for street maintenance wre less than anticipated. (6)Adult and Youth Programs were less than estimated. City of Golden Valley Monthly Budget Report- General Fund Revenues December 2015 (unaudited) Percentage Of Year Completed 100.00% Over % 2015 Dec YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $13,266,155 6,542,880 13,401,837 $135,682 101.02% (1) Licenses 221,565 9,050 242,380 $20,815 109.39% Permits 800,000 76,603 1,383,881 $583,881 172.99% (2) Federal Grants 0 3,992 16,672 $16,672 State Aid 261,600 120,251 270,167 $8,567 103.27% Hennepin County Aid 31,205 0 31,205 $0 Charges For Services: General Government 19,065 768 34,136 $15,071 179.05% Public Safety 176,120 13,239 166,018 ($10,102) 94.26% Public Works 141,000 24,079 191,701 $50,701 135.96% (3) Park& Rec 396,300 31,553 378,448 ($17,852) 95.50% Other Funds 841,500 58,342 781,013 ($60,487) 92.81% Fines & Forfeitures 320,425 68,780 354,066 $33,641 110.50% (4) Interest On Investments 100,000 45,637 45,637 ($54,363) 45.64% (5) Miscellaneous Revenue 227,200 73,249 265,746 $38,546 116.97% Transfers In 100,000 8,333 139,000 $39,000 139.00% (6) TOTAL Revenue $16,902,135 $7,076,756 $17,701,907 $799,772 104.73% Notes: (1) Payments are received in July, December, and January (delinquencies). Previous year's delinquencies were paid resulting in higher payments. (2) Permits were higher due to many one time permits such as Hello Apartments, Central Point West, Centerpoint and 22 new homes. (3) Planning and Zoning Fees increased due to new development. (5) Investment income was lower due to low interest rates. (6)Transfers are monthly. The additional $39,000 is for next year($14,000-codification; $25,000-survey) Resolution 16-32 May 17, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE TRANSFER OF $1,575,000 FROM THE GENERAL FUND TO THE TAX ABATEMENT DEBT SERVICE OF $250,000, BUILDING FUND OF $500,000, CAPITAL IMPROVEMENT FUND OF $200,000, PARK IMPROVEMENT FUND OF $200,000 AND EQUIPMENT REPLACEMENT FUND OF $425,000 WHEREAS, the General Fund Reserves meets 60% of 2016 expenditures; and WHEREAS, the transfer of$250,000 to the Tax Abatement Debt Service Fund would eliminate the need for the current tax abatement levy; and WHEREAS, the transfer of$500,000 to the Building Improvement Fund would fund needs for infrastructure improvements; and WHEREAS, the transfer of$200,000 to the Capital Improvement Fund to be used for maintenance of roads; and WHEREAS, the transfer of $200,000 to the Park Improvement Fund to help maintain the current park and open space systems; and WHEREAS, the transfer of$425,000 to the Equipment Replacement Fund to help finance major equipment purchases. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley to authorize the transfer of $1,575,000 from the General Fund to the Tax Abatement Fund of $250,000, $500,000 to the Building Improvement Fund, $200,000 to the Capital Improvement Fund, $200,000 to the Park Improvement Fund, and $425,000 to the Equipment Replacement Fund. Shepard Harris, Mayor ATTEST: Kristine A Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. city 0f golden MEMORANDUM valley City Administration/Council 763-593-3989/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. H. Accept Open Space and Recreation Commission (OSRC) 2015 Annual Report Prepared By Rick Birno, Parks & Recreation Director Summary At the May 10, 2016 Council/Manager meeting, OSRC Chair Bob Mattison and Parks & Recreation staff, were in attendance to present the 2015 OSRC Annual Report. Attachments • 2015 OSRC Annual Report (3 pages) Recommended Action Motion to accept the Open Space and Recreation Commission 2015 Annual Report. 2015 Annual Report City of Golden Valley Open Space and Recreation Commission Major Activities: 1. Brookview Community Center. Monitored and reviewed plans as they were being developed. Recommended to City Council the basic replacement option with the addition of a child play area. 2. Sochacki Park/Blue Line LRT. Provided review, insight and direction to staff, the Sochacki Park JPA Governance Board and the City Council on the development of expectations and outcome goals for the Sochacki Park through the LRT project planning. Provided (through staff) input to the LRT Project Office and the JPA on topics of major concern, including continued use of the park during construction, construction of paths and connections into the park, restoration of vegetation in the park, sound/visual barriers between the park and the LRT tracks, and trail connections to the GV Road Station. 3. Reviewed and recommended the 2016 Park Improvement Plan, which included many major improvements to our parks, including: • Completion of the Sandburg Athletic Complex Project • New Gazebo at Brookview Park • New Play Structures at Golden Oaks & Lakeview Parks • Bleacher Replacements • Sun Shelter Replacement at Wildwood Park • Park Signage Additions & Replacements • Tennis Court Resurfacing (Wesley/Medley/Scheid or Brookview/Lions) • Outdoor Basketball Court & Adjustable Hoop Replacements (Golden Oaks/Wildwood/Brookview/Yosemite) Other Activities: 1. Reviewed and discussed Park Dedication Fees and recommended raising fee from 2% to4% for 2016 2. Worked with staff on a tennis court review - options making a recommendation for City Council consideration on the courts at Wildwood and Glenview Terrace Parks 3. Reviewed trail addition proposal for Lions Park and recommended staff move forward 4. Partnered with the Environmental Commission on the finalization of the Natural Resource Management Plan. 5. Toured parks, park projects and discussed Comprehensive Plan goals. Tour areas included: a. Tennis court areas with major maintenance issues b. Sandburg Improvements c. Proposed improvements at Golden Oaks, Brookview, Lakeview and Wildwood Parks d. South Wesley Park, Tree Farm and private property to the southwest e. Outdoor asphalt surface areas — exploring reduction ideas f. Reviewed options for park shelter building additions and improvements g. Reviewed and recommended changes to the Athletic Facility Usage Guidelines 6. Discussed and recommended staff move forward on new golf course opportunities including adding the new youth mini-US Open, golf bikes, Fling Golf, expanding the driving range to include drivers, new bag toss leagues and the addition of winter Disc Golf 7. Evaluated neighborhood outdoor ice rinks and recommended the addition of an outdoor skating area at Stockman Park 8. Reviewed LAWCON funded park areas and facilities as part of the open parcels review and discussion 9. Participated in the Bassett Creek Watershed Plan review and discussion 10. Yearly review of recreation programs, facilities and golf operations. Looking forward to 2016: • Review and provide recommendations on the Parks Capital Improvement Plan for 2017 • Work with staff on the development of the Parks and Recreation updated Comprehensive Plan • Participate in the development of the city's bike and pedestrian trail plan • Work with staff to review options for a new park location in the Golden Hills/Xenia area as identified in the City Council goals for 2016/17 • Brookview Gazebo Grand Opening at the Ice Cream Social in July • Sandburg Athletic Complex Grand Opening in September • Brookview Community Center ground-breaking in October • Work with the Sochacki Park JPA on regional park plans throughout the Metro Blue Line process • Partnership on grant application with Golden Valley Little League Association for the replacement and addition of lights on the three ball fields at Isaacson Park. • Installation of the new play structures at Lakeview & Golden Oaks Park • Installation of new sun shelter at Wildwood Park • Partnership project with Golden Valley Girls Softball Association for improvements at the Wesley#3 ball field - fall 2016; upgrade other softball fields at Lions and Wesley. • New opportunities for residents this summer including our partnership with Three Rivers Park District, including education programs and camps at Sochacki Park, Flinbolf Camp, the Broadway Bound program, neighborhood movies in the park, expanded Pickleball opportunities, Friday Films at Meadow Ridge, expanded Lawn Bowling opportunities and the Back to School Golf Bash. • Recycling program implementation at Schaper Park, Isaacson Park, Lions Park and Sandburg for high use youth and adult athletics • Meet with our youth athletic associations for program updates and discussion on future facility needs C MEIVIORAV,Dum V HeY Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. I. Approve Requests for Beer and/or Wine at Brookview Park Prepared By Kris Luedke, City Clerk Summary As per City Code Section 10.83, Subd. 2 I. "No person shall possess, display, consume or use alcoholic beverages on any City park property, unless permission is granted by the Council." As part of the application process for a Facilities Use Permit to use the large and small picnic shelters at Brookview Park the applicant has the option to pay an additional $30 to be able to serve beer and/or wine. Attached is a list of the individuals and/or organizations who have requested that option. Attachments • Beer and/or wine request list (1 page) Recommended Action Motion to approve requests for beer and/or wine at Brookview Park as recommended by staff. BEER AND/OR WINE REQUEST LIST INDIVIDUAL OR ORGANIZATION CC DATE DATE TIME SHELTER APPROVED Scho, Elizabeth 05-31 11 am-4 pm Large 05-17-16 Woo, Dorwatha 06-01 11 am-4 pm Large 05-17-16 Lovell, Kara 06-01 5 pm-10 pm Large 05-17-16 Woo, Dorwatha 06-02 11 am-4 pm Large 05-17-16 Belden, Teresa 06-03 5 pm-10 pm Small 05-17-16 Skinner, Emily 06-07 11 am-10 pm Large 05-17-16 Knaeble, Peter 06-12 11 am-10 pm Large 05-17-16 Knaeble, Peter 06-12 11 am-10 pm Large 05-17-16 Oak Grove Church 06-15 5 pm-10 pm Large 05-17-16 Jyrkasm Tim 06-15 11 am-4 pm Large 05-17-16 Lewis, Tanisha 06-17 11 am-10 pm Large 05-17-16 Philips, Napah 06-19 5 pm-10 pm Small 05-17-16 Daniel, Sue 06-25 11 am-4 pm Small 05-17-16 Smith, Stacy 06-26 11 am-4 pm Small 05-17-16 Matthe, Morris 06-29 11 am-10 pm Large 05-17-16 Mayfie, Kathryn 07-07 11 am-4 pm Small 05-17-16 Mayfie, Kathryn 07-07 11 am-4 pm Large 05-17-16 Mattso, Robert 07-14 5 pm-10 pm Small 05-17-16 Ericks, Heather 07-21 11 am-4pm Large 05-17-16 Richins, Ronald 07-22 5 pm-10 pm Large 05-17-16 Ste, JeanMarie 07-28 11 am-10 pm Large 05-17-16 Anderson, Jason 07-29 11 am-10 pm Small 05-17-16 Honeywell Inti. 08-03 11 am-4 pm Large 05-17-16 Hopem, Alison 08-06 5 pm-10 pm Small 05-17-16 Wolfe, Debbie 08-07 5 pm-10 pm Large 05-17-16 Weide, Matheu 08-10 11 am-4 pm Large 05-17-16 Norton, Paul 08-17 11 am-4 pm Small 05-17-16 Reinharz, Ethel 08-21 5 pm-10pm Large 05-17-16 Oslund, Helen 08-26 11 am-4 pm Large 05-17-16 Schultz, Mary 09-10 11 am-4 pm Small 05-17-16 Yalley, Naomi 09-11 5 pm-10 pm Small 05-17-16 Norton, Noah 09-12 11 am-4 pm Large 05-17-16 Butler, Darla 09-16 11 am-4 pm Large 05-17-16 Hintza, Melody 09-17 5 pm-10 pm Large 05-17-16 Radcliff, Judith 09-24 11 am-4 pm Large 05-17-16 city of UM MEMORANDUM „ :av valley Physical Development Department 763-593-80301763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3J. Authorize Cooperative Agreements with Hennepin County for Construction of Douglas Drive Corridor Improvements Prepared By Jeff Oliver P.E., City Engineer Eric Seaburg, EIT, Engineer Summary Final design and preparation for the Douglas Drive Reconstruction Project has been completed and the project is currently out for bid. The bid opening was April 5, 2016, with anticipated start date of June 2016. Prior to award of the construction contract by Hennepin County, the City and County must enter into a cooperative agreement that details the roles, responsibilities, and financing obligations of each party. A second cooperative agreement with the County is necessary for the section of Douglas Drive between Trunk Highway 55 and the North Trunk Highway 55 Frontage Road. Hennepin County will be bidding this section as a separate project due to its ties with the MnDOT traffic signal and MnDOT right-of-way. The work will be timed accordingly with the rest of the Douglas Drive project to create a seamless project. The cooperative agreements outline several construction responsibilities that will remain with the City. Therefore, the City will be retaining the services of WSB & Associates, Inc. for professional services to aid in the administration of these construction responsibilities for the 2016 portion of the project. A contract for the 2017 portion will be entered into in the spring of 2017. The professional services agreement is outlined below. Hennepin County Cooperative Agreement - Medicine Lake Road to North Frontage Road During construction, Hennepin County will perform the bulk of the administrative and inspection responsibilities necessary to build the project. However, the City will need to supplement County personnel with its own personnel in order to satisfactorily inspect and document City-specific improvements. Below is a breakdown of where the County and City will generally allocate each of their respective resources. HENNEPIN COUNTY GOLDEN VALLEY Overall Contract Management Water Main Inspection (JWC Project) Roadway Construction Inspection Honeywell Pond Inspection (BCWMC Project) Project Communication Landscaping Inspection (City Project) Materials Testing & Quality Assurance Specialized Communication (City-Requested) Contaminated Material Testing Utility As-Built Documentation The cooperative agreement outlines cost sharing for the project. Generally, the County pays for County improvements and the City pays for City improvements. The roadway is generally considered a County improvement and the utility and aesthetic enhancements are considered City improvements. The City will be the contract holder of a separate landscape project. The county's contribution towards that project is identified in the cooperative agreement and the funding responsibilities chart below. These costs are estimated costs and are still subject to change. Hennepin County Golden Valley Douglas Drive Corridor Roadway $7,031,618.75 $1,398,274.60 Storm Sewer $618,665.75 $618,665.75 Water Main - $1,268,414.50 Water Main (JWC) - $971,805.00 Sanitary Sewer - $687,559.00 Honeywell Pond (BCMWC) - $659,178.80 Total: $7,649,907.35 $5,603,897.65 Miscellaneous Additional County Participation Xcel Energy Power Burial Reimbursement $850,000 Landscaping Reimbursement $150,000 Wetland Credit Reimbursement $12,500 Total: $1,012,500 Hennepin County Cooperative Agreement - North T.H. 55 Frontage Road to T.H. 55 The cooperative agreement for work between the North Trunk Highway 55 Frontage Road and Trunk Highway 55 will follow the same cost sharing criteria as the cooperative agreement for the larger portion of Douglas Drive work. Hennepin County will be responsible for administering the construction contract and inspecting the roadway improvements. However, as there are very few City improvements in this section, the City's role will be minimal. HENNEPIN COUNTY GOLDEN VALLEY Contract Management Landscaping Inspection (City Project) Roadway Construction Inspection Specialized Communication (City-Requested) Project Communication Materials Testing & Quality Assurance Contaminated Material Testing The bulk of the City's financial commitment for this section of Douglas Drive comes with the reconstruction of the traffic signal at the intersection of Douglas Drive and Trunk Highway 55. MnDOT cost sharing policy dictates that the State, County and City share the costs of the new signal 50%, 25%, 25%, respectively. The total financial obligations for the City, County, and MnDOT are outlined below. Hennepin County MnDOT Golden Valley Douglas Drive Corridor Roadway $661,076.70 - 17,828.00 Storm Sewer $30,434.50 - $30,434.50 Traffic Signal $134,925.00 $150,000 $134,925.00 Total: $826,436.20 $150,000 $183,187.50 WSB 2016 Professional Services Agreement As outlined above, the City will have a number of construction administration responsibilities as part of the Douglas Drive Reconstruction Project. Specifically, the City will be responsible for inspecting City improvements such as water main, sanitary sewer, Honeywell Pond, and landscaping. Additionally, the City will be supplementing the County's communication efforts by retaining WSB to provide a business liaison who will provide targeted communication towards the businesses that will be impacted along the corridor. The proposal, outlined below, covers professional services that will be required for work done in 2016. In the spring of 2017, City staff will assess the project and receive an additional proposal from WSB for construction services necessary for work done in 2017. Task 1 - Project Management $ 73,982.00 Task 2 - Project Administration $ 23,079.00 Task 3 - Construction Inspection Services $135,884.00 The not-to-exceed amount of WSB's construction administration proposal is $232,945. This expense has been budgeted as part of the overall project and adequate funding is available in the 2016-2020 Douglas Drive Capital Improvement Program Budget (DD-001, pg. 112). Attachments • Hennepin County Cooperative Agreement for Construction of Douglas Drive between Medicine Lake Road and North Trunk Highway 55 Frontage Road (26 pages) • Hennepin County Cooperative Agreement for Construction of Douglas Drive between North Trunk Highway 55 Frontage Road and Trunk Highway 55 (21 pages) • Resolution Authorizing Cooperative Agreements with Hennepin County for Construction and Administration of Douglas Drive Reconstruction Project (1 page) • Professional Services Agreement with WSB & Associates, Inc. for Construction Administration Services in Connection with the Douglas Drive Reconstruction Project (5 pages) Recommended Action Motion to authorize cooperative agreement with Hennepin County for construction of Douglas Drive (CSAH 102) from Medicine Lake Road (CSAH 70) to North Trunk Highway 55 Frontage Road. Motion to authorize cooperative agreement with Hennepin County for construction of Douglas Drive (CSAH 102) from North Trunk Highway 55 Frontage Road to Trunk Highway 55. Motion to adopt Resolution Authorizing the Cooperative Agreements with Hennepin County for Reconstruction of Douglas Drive (CSAH 102) from CSAH 70 to Trunk Highway 55. Motion to authorize agreement with WSB & Associates, Inc. for Construction Administration Services in connection with the Douglas Drive Reconstruction Project in the amount not to exceed $232,945. Agreement No. PW 14-13-16 County Project No. 100700 County State Aid Highway No. 102 City of Golden Valley County of Hennepin CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT,made and entered into this day of ,2016 by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota,hereinafter referred to as the "County", and the City of Golden Valley, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the"City". WITNESSETH: WHEREAS,the City and County have been negotiating to bring about the complete reconstruction of County State Aid Highway No. (CSAH) 102 (Douglas Drive) from the Trunk Highway(TH) 55 North Frontage Road to CSAH 70 (Medicine Lake Road), and CSAH 66 (Duluth Street) from CSAH 102 to 900 feet east of CSAH 102 in the City of Golden Valley; and WHEREAS, said improvements contemplate and include roundabout, grading, surfacing, curb and gutter, sidewalk, storm sewer, bridge culvert, sanitary sewer, watermain, street and pedestrian lighting, signing and striping, traffic signals and other related improvements; and WHEREAS,the abovementioned reconstruction of CSAH 102 will be accomplished under County Project No. (C.P.) 100700 (City Project No. 10-04, State Aid Project No. (S.A.P.) 027-702- 021, S.A.P. 128-020-016, S.A.P. 027-666-018, S.A.P. 128-020-017, S.A.P. 128-410- 001, S.A.P. 128-411-006, S.A.P. 128-420-001),hereinafter referred to as the "Project"; and WHEREAS, included in the Project are improvements to Golden Valley Road and TH 55 North Frontage Road; and WHEREAS,the City and the County have previously entered into County Agreement No. PW 09-13-13 establishing the terms and conditions by which the required right of way and easements are to be acquired for the reconstruction of CSAH 102 corridor between TH 55 and CSAH 70, and to set forth the division of costs of properties acquired for these purposes; and WHEREAS,the City has hired the consultant fum of WSB and Associates, Inc. to prepare plans for the Project and will be responsible for the design of the Project; and WHEREAS,the City and its agents have prepared an Engineer's Estimate of quantities and unit prices for the above described Project in the sum of Thirteen Million Two Hundred Fifty Agreement No. PW 14-13~16 CSAH 102; C.P. 100700 Three Thousand Eight Hundred Five Dollars and No Cents ($13,253,805.00) A copy of said estimate, marked Exhibit "A", is attached and is made a part of this Agreement; and WHEREAS,the County will enter into a contract for construction of the Project and will be responsible for administrating the construction contract including public relations; and WHEREAS,the construction costs for the Project will be comprised of county state aid funds, Roadside Enhancement Partnership Program (REPP)funds, and local funds; and WHEREAS,to ensure compatibility with the County's existing network of traffic signal systems the County will furnish the video detection equipment, controllers, control equipment and control cabinets for the traffic control signal systems included in the Project; and WHEREAS,the City and County have also been negotiating to underground overhead electrical power lines within the CSAH 102 corridor between TH 55 and CSAH 70, in conjunction with the Project via a contract with Xcel Energy; and WHEREAS,the City has entered into a contract with Xcel Energy to underground overhead electrical power lines; and WHEREAS,the County has Roadside Enhancement Partnership Program (REPP) funds available and has expressed willingness to participate in the construction costs to underground overhead electrical power lines within the CSAH 102 corridor between TH 55 and CSAH 70; and WHEREAS,the County will participate in the costs to replace trees and provide associated landscaping within the CSAH 102 corridor between TH 55 and CSAH 70 via a separate City project hereinafter referred to as the "Landscaping Project"; and WHEREAS,the City will be responsible to develop the plans and administer construction of the Landscaping Project; and WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes 2013, Section 162.17, Subdivision 1, and Section 471.59. NOW THEREFORE,IT IS HEREBY AGREED: I The County will advertise for bids for the work and construction of the Project, receive and open bids pursuant to said advertisement and will enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to Minnesota law. The contract will include the plans and specifications prepared by the City,which said plans and specifications 2 Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 are referenced and identified as S.A.P. 027-702- 021, S.A.P. 128-020-016, S.A.P. 027-666-018, S.A.P. 128-020=017, S.A.P. 128-410-001, S.A.P. 128-411-006 and S.A.P. 128-420-001, and approved by the Minnesota Department of Transportation(MnDOT). All design work performed by the City or its agents that is to be incorporated into the bidding documents for the Project must be prepared and certified by a Professional Engineer licensed in the State of Minnesota. All designs, which affect County facilities, must conform to MnDOT Design Standards applicable to County State Aid Highways. All plans and specifications must be made available to the County in a timely manner for periodic review as requested by the County. All plans and specifications must meet the approval of the County Highway Engineer or a designated representative prior to being incorporated into the County's plans for the Project. The City must deliver to the County all original,reproducible, certified final plan sheets and specifications to be incorporated into the County's bidding documents. Reproducible final plan sheets must be permanent drawings on reproducible 11 inch by 17 inch sheets. The drafting on the plan sheets must be of such size and quality as will permit the making of readable, first class prints including clear reproduction of grid lines, symbols and legends. No adhesive backed material may remain on any final plan sheet. Bar scales must be used throughout the plan as necessary. It is understood and agreed that the City may deliver plans sheets in an electronic format acceptable to the County in lieu of the above stated reproducible final plan sheets. II The County will administer the contract and inspect the construction of all the contract work in the Project. However,the City Engineer or designated representatives have the right, as the work progresses,to enter upon the job site to make any inspections deemed necessary and will cooperate with the County Highway Engineer and staff at their request to the extent necessary. To ensure the City's interests in the performance of the contract work on the City's infrastructure are met,the County will advise the City Engineer's designated representative of the anticipated time work on City infrastructure is to be performed by the County's construction contractor and will invite the City Engineer's designated representatives to enter the job site to make inspections deemed necessary by the City. The City agrees that the County may make changes in the plans or in the character of said contract construction which is reasonably necessary to cause the construction to be in all things performed and completed in a satisfactory manner. The City also agrees that, subject to the limitations in this section, the County may enter into any change orders or supplemental agreements with the County's contractor for the performance of any additional construction or construction occasioned by any necessary, advantageous or desirable changes in plans, within the original scope of the Project. Those changes may result in an increase or decrease to the City's estimated cost participation. 3 Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 The City has the right to review any proposed changes to the plans and specifications as they relate to the City's cost participation prior to the work being performed. The County must obtain prior approval from the City Engineer or designated representatives for any change orders or supplemental agreements prepared by the County that affect the City's share of the construction cost. The City Engineer or designated representative shall have up to seven(7) calendar days to authorize the issuance of any negotiated change orders or supplemental agreements prepared by the County that affect the City share of the construction cost. If the City Engineer or designated representative fails to notify the County within the seven(7)day period, the change orders or supplemental agreements shall be considered approved by the City The City agrees to participate in the settlement of any claims from the County's contractor that allege the City's unreasonable delay in approving plan or specification changes deemed necessary by the County Highway Engineer or staff. The City agrees to participate financially in such claims, commensurate with the percentage of delay directly attributable to the City's actions or failure to act. III The City agrees to participate in the costs of the contracted construction work for the Project as set forth in said Exhibit "A". The parties acknowledge that the estimated amounts as shown in Exhibit "A" are estimates of the costs for the contracted construction work on the Project and that the unit prices set forth in the contract with the successful bidder and the final quantities as measured by the County Highway Engineer's designated representatives will govern in computing the total final contract construction cost for apportionment purposes. The respective proportionate shares of the pro-rata pay items included in Exhibit "A" will remain unchanged throughout the life of this Agreement. The parties agree that the final quantities as measured by the County Highway Engineer's designated representatives for contract pay items in which the City is participating are subject to review and approval by the City Engineer. IV As previously referenced,the City and the County have entered into County Agreement No. PW 09-13-13 establishing the terms and conditions by which the right of way and easements required for the Project are to be acquired, and have set forth the division of costs of properties acquired for these purposes. The total acquisition of properties may result in the creation of remnant parcels of vacant land which are not required for the Project. As provided in the above mentioned agreement, the City is be responsible for the disposition of said remnant parcels and will share at the same percentage used to acquire the original parcel all proceeds from the sale of remnant parcels created as a result of the Project. Maintenance of said remnant parcels shall be the responsibility of the City until such time they are disposed of. Included in County Agreement No. PW 09-13-13 are the terms and conditions by which Environmental Site Assessments (ESA)required on the Project will be conducted. 4 L�� Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 It is further understood and agreed that the City agrees to waive all city permit-fees for disconnecting public utilities, including but not limited to sewer and water utilities, for all the properties acquired in total as part of the Project. V As previously referenced the City or its agents have provided the design engineering for the Project. It is understood and agreed by the parties that the City will not charge the County for the County's proportionate share of design engineering for the Project. Similarly, it is understood and agreed by the parties that the County will not charge the City for the City's proportionate share of construction contract administration performed by the County for the Project. VI After an award by the County to the successful bidder on the Project,the County shall invoice the City for fifty(50)percent of the City's estimated share in the contract construction costs. Upon completion of fifty(50) percent of the Project,the County shall invoice the City for forty five (45)percent of said estimated City share in the contract construction costs. Payments shall be made to the County, in the name of the Hennepin County Treasurer,by the City for the full amount due stated on the invoices within forty five(45)days of the invoice date. Said estimated City shares shall be based on actual contract unit prices applied to the estimated quantities shown in the plans. If the County Highway Engineer or the County's staff determines the need to amend the construction contract with a supplemental agreement or change order which results in an increase in the contract amount for the Project,the City agrees to remit within forty five (45) days of notification by the County, an amount equal to ninety five (95)percent of the City's share as documented in the supplemental agreement or change order. Upon final payment to the Project contractor by the County,the County will calculate the City's shares of the Project costs according to the terms of this Agreement. The County will provide the City with an itemized invoice detailing the total costs and the method of determining the City's share of costs. The City agrees to remit payment within forty-five (45) days of receipt of the invoice. If the amount previously paid by the City exceeds the City's final share of costs, within 45 days after the County makes final payment to the contractor, the County will refund the difference between the amount deposited by the City and the City's final share of Project costs. VII The County will supply the traffic signal cabinet, controller and control equipment, and video detection equipment(County Supplied Equipment) for the traffic control signal system installed at the intersection of CSAH 102 at TH 55 North Frontage Road, CSAH 102 at CSAR 66 (Duluth Street) and at the intersection of CSAH 102 at CSAH 70 (West Medicine Lake Road) 5 Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 as a part of the Project. The City shall reimburse the County for fifty percent of the costs for the County Supplied Equipment at the intersection of CSAH 102 at TH 55 North Frontage Road. The estimated cost to the City for the County Supplied Equipment is Twenty Seven Thousand Five Hundred Dollars and No Cents ($27,500.00). It is further agreed that the estimate of the costs of the County Supplied Equipment is an estimate and that the actual quantities of equipment, as determined by the County Highway Engineer shall govern in computing the total final cost to the City. VIII In conjunction with the Project, Xcel Energy will be burying overhead electrical power lines within the CSAH 102 corridor between TH 55 and CSAR 70 including within the limits of the Project. It is understood by the parties that the City has entered into an agreement with Xcel Energy to accomplish the underground relocation of the electrical power lines within its city limits. It is understood that as a consequence of the burial of overhead electrical power lines, individual service feeds for the residences and businesses may need to be rewired in a manner to make the service feeds compatible with the newly buried electrical power lines. The City agrees that it will be responsible to coordinate with Xcel Energy and the affected property owners regarding any individual service feed rewiring that may be required or desired. The County, through its Roadside Enhancement Partnership Program(REPP), will participate in a proportionate share of the costs to underground overhead electrical power lines within the CSAH 102 corridor between TH 55 and CSAH 70. As set forth in the County's Cost Participation Policy the County's proportionate share of the costs eligible for this funding source is fifty(50)percent and may not exceed $500,000 per center line mile. The County will pay the City for its share of the costs to underground overhead electrical power lines in the City. The City agrees that the County's maximum cost participation in its share of the costs to underground overhead power lines is $875,000 ($500,000 multiplied by 1.75 miles). It is understood by the parties that Xcel Energy has invoiced the City for fifty(50)percent of the estimated costs to underground overhead electrical power lines prior to the start of the work by Xcel Energy. Upon receipt of said invoice and after execution of this agreement, the City will invoice the County for fifty(50)percent of the invoice received by the City from Xcel Energy. Upon completion of the work by Xcel Energy and acceptance of the work by the County Highway Engineer or a designated representative,the City will invoice the County for the remainder of the County's share of the costs. The County agrees to remit payment to the City within forty five (45) days after receipt of the invoice. However, if utility burial does not occur as originally planned along the corridor or if County funding exceeds actual final costs to bury utilities, then the City will return to the County the remaining unutilized portion of County funds paid up front for the utility burial within the City. 6 Agreement No. PW 14-T3-16 CSAH 102; C.P. 100700 IX The City has purchased the wetland credits required for the Project. The County agrees to reimburse the City for fifty percent of the costs incurred by the City to acquire said wetland credits. The estimated cost to the County for the wetland credits purchased by the City is $12,500.00. The City shall submit an itemized invoice to the County for the wetland credits purchased by the City. The County agrees to remit payment to the City the full amount due stated on the invoice within forty five(45) days of the invoice date. X The City shall develop all the necessary construction plans, specifications and proposals for the Landscaping Project. The construction documents must be developed in accordance with the attached "HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS - TRANSPORTATION DIVISION; RECOMMENDED URBAN LANDSCAPE/STREETSCAPE GUIDELINES" (marked Exhibit "B")which is made a part of this Agreement. The Landscaping Project shall include the plans and specifications prepared by City or its agents and approved by the County and by the Minnesota Department of Transportation Division of State Aid for Local Transportation. It is understood that all work to be performed under the Landscaping Project must be commenced upon completion of the construction activities of the Project. The City agrees to administer the Landscaping Project and perform the required engineering, inspection and testing for the Landscaping Project. The County Engineer and staff have the right, as work progresses,to make any inspections deemed necessary, but will have no responsibility for supervision of the work. ` The County will participate in the costs of the Landscaping Project. The County's maximum participation in the costs of the Landscaping Project shall not exceed One Hundred Fifty Thousand Dollars and No Cents ($150,000.00). The County will pay its share of the Landscaping Project cost directly to the City rather than applying its share as a credit against City's proportionate share of Project costs. Upon completion of the Landscaping Project, the City will submit an itemized invoice to the County for one hundred (100)percent of the County's share of the costs for the Landscaping Project, with supporting documentation for all invoiced costs. The County agrees to remit payment to Golden Valley within forty five(45) days after receipt of the invoice. XI The proportionate shares of the various costs associated with said Project have been identified and set forth in Articles III through X of this Agreement. The estimated amount that 7 LN�- Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 the City is to pay the County as a result of this Agreement is$5,631,397.65 ($5,603,897.65 - contract construction; $27,500.00—County Supplied Equipment). The parties acknowledge that the stated amount is an estimate and that the actual payment amounts will be based on actual costs and contract unit prices, as specified elsewhere throughout this Agreement. XII All payments due to a party must be postmarked by the date due or a late penalty of one (1) percent per month, or fraction thereof, on the unpaid balance will be charged to the non-paying party. Each party must pay the amount due as stated on the statement, notwithstanding any dispute of such amount. Should a disputed amount be resolved in favor of the disputing party, the party who received payment must reimburse the disputed amount plus daily interest thereon calculated from the date the disputed amount was received by that party. Daily interest will be calculated at the rate of one (1)percent per month on the disputed amount. XIII All records kept by the City and the County with respect to the Project are subject to examination by the representatives of each party to this Agreement. XIV The County reserves the right not to issue any permits for a period of five (5) years after completion of the Project for any service cuts in the roadway surfacing of the County Highways included in the Project for any installation of underground utilities that would be considered as new work; service cuts must be allowed for the maintenance and repair of any existing underground utilities. XV As part of the Project, "No-Parking" signs shall be installed as represented in the plans and the City, at its expense, agree to provide the enforcement for the prohibition of on-street parking on those portions of CSAH 102 constructed under this Project, recognizing the concurrent jurisdiction of the Sheriff of Hennepin County. "The City agrees not to modify the above parking restrictions without first obtaining a resolution from the Hennepin County Board of Commissioners permitting the modification. The City,at its own expense, agrees to remove and replace city-owned signs that are within the construction limits of the Project if requested by the County's Project Engineer. XVI The City must install, cause the installation of, or perpetuate the existence of an adequate three wire, 120/240 volt, single phase, alternating current electrical power connection to the traffic control signals, flashers and integral street lights to be installed as part of this Project, at no cost to 8 L Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 the County. The City also agrees to provide the electric energy for the operation of that traffic control signal systems and integral lights at no expense to the County. The City agrees not to revise by addition or deletion, nor alter or adjust any component, part, sequence, or timing of the traffic control signal; however, nothing in this section prohibits prompt, prudent action by properly constituted authorities in situations where a part of the traffic control signals may be directly involved in an emergency. Upon completion of the Project, the County will be responsible for the operation and maintenance of the traffic control signal systems installed as part of this Project, at the County's cost. The County's maintenance will include all EVP components. However, the City at its sole expense agrees to maintain the fuse, the luminary and the wire to the load side of the meter socket. The City has requested that the traffic control signal systems installed as part of this Project be painted a non-standard color. Therefore it is understood and agreed by the parties that the City, at no expense to the County, shall perform all future maintenance, restoration, repair, or other work or services required to maintain the paint as directed by the County. It is further understood and agreed that in the event the City does not maintain,restore or repair the paint on the traffic signal systems included in this Project when directed by the County,the County will perform the work with its own forces and the City shall reimburse the County for all costs and expenses incurred. The EVP Systems provided for herein must be installed, operated,maintained or removed in accordance with the following conditions and requirements: 1. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03. The City will provide the County Highway Engineer or his designated representative a list of all such vehicles with emitter units. 2. The City agrees to report malfunctions of EVP Systems to the County immediately after discovery of the malfunction. 3. In the event the EVP Systems or components are, in the opinion of the County,being misused or the conditions set forth herein are violated, and such misuse or violation continues after receipt by the Cities of written notice thereof from the County, the County may remove the EVP Systems. Upon removal of the EVP Systems pursuant to this paragraph,the field wiring, cabinet wiring, detector receivers, infrared detector heads, indicator lamps and all other components will become the property of the County. 4. All timing of EVP Systems will be determined by the County. It is understood by the parties that the Project includes traffic signal service cabinets designed with battery backup in case of electrical power outages for the traffic control signal 9 Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 systems included in the Project. It is understood that the County or its agents will be responsible for providing the initial batteries, inverter and cabling for said service cabinets and will be responsible for providing replacement batteries. XVII Upon their completion, all water distribution system components, municipal sanitary sewer systems, concrete sidewalk, bituminous walk and trail, fencing, railings, lighting and all municipal street construction included in the Project will become the property of the City, and the City will perform all maintenance, restoration,repair, replacement or other work or services required thereafter at no expense to the County. It is understood that maintenance of the intersecting municipal streets begins at the back of curb of CSAH 102. Upon their completion, all streetscape, landscaping and associated landscaping structures shown in the plans for the Project and Landscaping Project, will become the responsibility of the City and the City will perform all maintenance, restoration, repair, replacement or other work or services required thereafter at no expense to the County. The City agrees to maintain the streetscape, landscaping and associated landscaping structures in accordance with the attached "HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS - TRANSPORTATION DIVISION; RECOMMENDED URBAN LANDSCAPE/STREETSCAPE GUIDELINES" (Exhibit "B"). Upon completion of the Project the County, at its own cost and expense, will retain ownership and maintenance responsibilities for those portions of the roadway storm sewer drainage system functioning as catch basins and associated lead pipes that are within or between the outermost curb lines of the County roadways, as well as those within the radius return limits of intersecting municipal streets. All other components of the roadway storm sewer drainage system, constructed as a part of this Project including but not limited to all trunk lines, drainage structures, ponds, storm water treatment structures and cross road culverts,will become the property of the City and must be maintained by the City. If, at any time in the future,the storm water trunk lines constructed as a part of this Project are reconditioned and/or replaced,the costs of reconditioning and/or replacement must be apportioned between the County and City by contributing flow. It is understood by the parties that ownership and maintenance responsibilities for the bridge culvert under CSAH 102 at Bassett Creek(State Bridge No. 27J64) will the responsibility of the County. Upon completion of the Project,the City, at its sole cost and expense, will perform all routine maintenance on the retaining walls and retaining wall fencing constructed as a part of the Project. If, at any time in the future,the retaining walls and integral retaining wall fencing constructed as a part of the Project for highway purposes are rehabilitated and/or replaced, the County agrees to participate in the costs of the rehabilitation and/or replacement at the same percentage used to construct the retaining walls and integral retaining wall fencing. All questions of maintenance responsibilities that may arise will be jointly resolved by the City's Director of Public Works and the County's Department Director for Operations. 10 \JJ\— Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 The parties understand that the County requires an operational clear zone behind the face of curb for storage of snow removed from County roadways. The City, at its discretion, will remove snow that may be placed on the sidewalks and/or pedestrianibicycle paths within the operational clear zone, as a result of the County's snow removal operations on CSAH 102 within the limits of the Project. This paragraph is not intended to confer a benefit upon any third parry, and the City's decision regarding snow removal is at the City's sole discretion pursuant to its policy on removal of snow and ice from its sidewalks and/or pedestrian/bicycle paths and trails. XVIII The City agrees to defend, indemnify and hold harmless the County, its officials, officers, agents, volunteers and employees, from any liabilities, claims, causes of action,judgments, damages, losses, costs or expenses, including, reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the City, its contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the ownership, maintenance, existence,restoration, repair or replacement of the improvements constructed as part of the Project. The City's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. The County agrees to defend, indemnify, and hold harmless the City, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action,judgments, damages, losses, costs, or expenses, including reasonable attorneys' fees,resulting directly or indirectly from any act or omission of the County, its contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable related to the ownership,maintenance, existence,restoration, repair or replacement of the improvements constructed as part of the Project. The County's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. XIX Each parry agrees that it will be responsible for its own acts and the results thereof, to the extent authorized by the law, and shall not be responsible for the acts of the other party and the results thereof. The County's and the City's liability is governed by the provisions of Minnesota Statutes, Chapter 466. The County and the City each warrant that they are able to comply with the aforementioned indemnity requirements through an insurance or self-insurance program. XX Any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City will not be considered employees of the County, and any and all claims that may or might arise under the Minnesota Economic Security Law or the Workers'Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any 11 W� Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein will in no way be the obligation or responsibility of the County. Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County will not be considered employees of the City, and any and all claims that may or might arise under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein will in no way be the obligation or responsibility of the City. XXI In order to coordinate the services of the County with the activities of the City so as to accomplish the purposes of this Agreement, the Hennepin County Highway Engineer or designated representative shall manage this Agreement on behalf of the County and serve as liaison between the County and the City. In order to coordinate the services of the City with the activities of the County and so as to accomplish the purposes of this Agreement, the City Engineer or designated representative shall manage this Agreement on behalf of the City and serve as liaison between the City and the County. XXII It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations,variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by all of the parties. XXIII The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein. 12 `tiL Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 XXIV The matters set forth in the "whereas" clauses at the beginning of this Agreement are incorporated into and made a part of this Agreement by this reference. (this space left intentionally blank) 13 Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF GOLDEN VALLEY (Seal) By: Mayor Date: And: Manager Date: 14 L�� Agreement No. PW 14-13-16 CSAH 102; C.P. 100700 COUNTY OF HENNEPIN ATTEST: By: By. Deputy/Clerk of the County Board Chair of its County Board Date: Date: APPROVED AS TO FORM: And: By: Date: Ad* 9ttCj0kunty Attorney z//0//6 And: Date:__ Assistant County Administrator, Public Works Date: APPROVED AS TO EXECUTION: RECOMMENDED FOR APPROVAL By: By: Assistant County Attorney County Highway Engineer Date: Date: RECOMMENDED FOR APPROVAL By: Department Director, Transportation(Road &Bridges) - Operations Date: 15 Al' i i e i M� ' 6ki i%.'IR tl �NY tao��9 11 � HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS TRANSPORTATION DIVISION RECOMMENDED URBAN LANDSCAPE/ STREETSCAPE GUIDELINES qa::A51portaIi 0ivisi0n Engineer Revision No. _ 0 Date 04/03/95 APRIL, 1995 Hennepin County Agreement PW 1413-16 Exhibit"B" Sheet 1 of 8 April 3, 1995 TABLE OF CONTENTS _ INTRODUCTION . . . . Page 1 RECOMMENDED GUIDELINE CRITERIA ® Boulevard , G Crosswalks . . . Curb . . . . . . • Irrigation . . . . . Z Landscaping/Streetscaping . . • Medians . . . ® Operational Clear Zone . 3 Right of Way . . . . . . . . . . . . . . . . . . . . . . . . . 3 • Sidewalks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ® Signals, Signing and Other Traffic Control Devices 4 0 Snow Storage . . . . . . . . . . 4 . • Street Lighting . . , . • Trees . . . ® Utilities . . . . . . . . . 5 PERMITS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 FIGURE 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Hennepin County Agreement PW 1413-16 Exhibit"B",- Sheet 2 of 8 April 3, 1995 HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS TRANSPORTATION DIVISION RECOMMENDED URBAN LANDSCAPE1STREETSCAPE GUIDELINES APRIL, 1995 INTRODUCTION Hennepin County Department of Public works' Transportation has as a delegated function and responsibility to maintain a system of roadways that provide transportation for residents of the County in a safe, on Division (Division) efficient manner. Year around safety requires adequate sight distances and a minimum operational clear zone that can also accommodate Division has prepared this Recommended Urban Landscape/Streets-cape Guidelines (Guidelines) to more consistently and thorou h1 res snow storage. The urban landscape/streetscape design practices9 y Pond to questions about All landscape/streetscape plans must be prepared and signed in accordance the Board of Architecture, Engineerin dance with and Interior Design 9, Land Surveying, Landscape Architecture 9 The City Engineer shall also approve and sign the title or cover sheet for those landscape/streetscape plans. The City Engineer must also evaluate sight distances along the project and assure the Division,, in a report, that sight distances are adequate. The placement of obstacles or fixed objects, such as structures, trees etc y . within Hennepin County's right of way shall be cause for the Municipality to assume legal liability and additional maintenance responsibility througha Cooperative Agreement. RECOMMENDED GUIDELINE CRITERIA The following is an alphabetical listing of the Division's recommended guidelines for landscape/streetscape design inclusive or necessarily complete. g The criteria listed is not a7 1 .addressed to the Division Engineer or his/hestsr designee.for ore ciaF79uretloatshould en d e of this document contains a summarization of the recommended operational i ea zone guidelines. c r ® Boulevard The Division prefers a low maintenance boulevard. Snow and ice control methods may prevent the survival of some desired vegetation. The Municipality has the responsibility for mowing and the maintenance of facilities behind the curb. - 1 - Hennepin County Agreement PW 1413-16 Exhibit"B", Sheet 3 of 8 April 3, 1995 • Crosswalks Crosswalks shall conform to the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). The County's standard crosswalk is a block type pattern, painted white, on top of bituminous or concrete pavement. Municipalities have the responson bility to maintain pavement crosswalk markings. after the initial painting. Non-standard crosswalk surfaces (such as decorative brick, colored aggregate, etc.) shall require prior approval by the Division. Municipalities shall have the responsibility to install and maintain any crosswalk surface, as well as the abutting material, if the crosswalk surface is not consistent with the road surface. The municipality shall also indemnify the County for the use of a non-standard crosswalk surface. • Curb Curb design must conform to Hennepin County's Standard Design and the State Aid manual . Curb and pedestrian ramps must comply with the Americans With Disabilities Act (ADA) . ® Irrigation Water from irrigation systems shall not flow or spray onto the traveled roadway or onto any County owned structures such as traffic signal components and signage. Concrete gutters shall collect excess water from irrigation systems and not allow water to flow across roadways (gutter in) . Effects of subgrade saturation shall be addressed when irrigation systems are proposed. Provisions, such as perforated pipe, shall be included for the pickup and disposal of irrigation water. The Division will not allow an open cut for installation or maintenance of irrigation piping within three years of construction, so consideration should be given to installing irrigation piping within a sleeve for -roadway crossings. Maintenance and repair of the irrigation system is the responsibility of the owner. • Landscaoina/Streetscaoina Roadway geametrics and driver sight distances shall be considered when installing landscape items. A report 'indicating adequate sight distances have been maintained is required for all access points along the project_ The report should consider all elements obstructing a driver's vision such as trees, shrubs, plantings/planters, structures, etc. Any loose landscaping material, such as bark, must have an adequate means of containment that will prevent the material from spilling onto the roadway or sidewalk. The Municipality shall be responsible for maintaining such material , if installed, and for removing the material from the roadway or sidewalk if the material spills onto those surfaces. Loose landscape rock is not permitted within Hennepin County's right of way because of problems caused during mowing, etc. - 2 - Hennepin county Agreement PW 1413-16 Exhibit"B" Sheet 4 of 8 ��L April 3, 1995 The Municipality or owner has the responsibility to trim all and to maintain visibility. plantings plantin Hennepin County's responsibility for landscape/streetscapa restoration', after any County activity, shall be limited to top soil, sod or seed. Restoration of specialty lands capestreetscape items, sidewalks and / plantings shall be the responsibility of others. The Division prefers traffic contra? signage to be located behind the sidewalk. Lands cape/streetscape should not abstract the view of signage. Landscape/streetscape should make allowances for placement or future expansion of utilities within the right of way. Traffic control during maintenance of for traffic control . landscaping shall comply with MMUTCD Medians The Division can supply typical design standards for raid medians. Median drainage is a concern of the Division andshouldand ebeessed discussed with the Division's Design Section. The Division's guideline does not allow planting trees within the median unless there is the minimum Operational clear zone for the posted speed limit (see Operational Clear Zone). Plantings, including raised planting beds, in medians shall not be higher than 3 feet from the bottom of the curb gutter line, however, sight Tines must still be checked. Plantings should be kept as far back from the face of curb- as possible to minimize disturbance due to snow plowing (see also Irrigation). If the Municipality Hennepin County right of wa , thnptheeMunicipaieds with ptychas thenresgonsibhlnt to trim plantings to maintain sight lines. responsibility ° Operational Clear Zona To facilitaclear zone te the safe operation and maintenance of a roadway facility, an cleartzonelcauses safetysandQmaintenanc concernscroachment into the operational e concerns. The Division standard provides an operational clear zone of 6 feet from the face of curb where posted speeds are 35 miles per hour (MPH) or less. Fo r speeds greater than 35 MPH to 45 MPH, the Division standard provides a 10 foot operational clear zone. The required operational clear zone for speeds over MPH shall be analyzed a 1) (see Figure 1) . n an individual basis by the Divis i on ° Riaht of Wav Streetscape/landscape items within the County's right of way are reserved_ for the public and owned by the Municipality. Hennepin County does not allow private enhancements within the County's right of way. - 3 - Hennepin County Agreement PW -1413-16 Exhibit"B" Sheet 5 of 8 Apri 1 3, 1995 ® Sidewalks . The Division recommends a sidewalk with a minimum 5 foot width and prefers the sidewalk be placed 6 feet from the face of curb to accommodate snow storage. • Signals. Signino and Other Traffic Control Devices All traffic control devices must comply with MMUTCD. For urban cross sections, the Division recommends traffic signs be placed at least 6 feet from the face of curb to the edge of sign. Sign placement is preferred behind the sidewalk. The location of utilities should be considered with regard to future sign placement. In areas where there is no sidewalk, clearance to the signage should be at least 6 feet from the curb or edge of shoulder to allow for snow storage and/or future sidewalk(see Snow Storage). Landscape/streetscape should not obstruct the view of signage. Traffic signals shall have the Division's standard type and color. Any other color scheme requires prior review and approval by the Division and require the Municipality to maintain the paint system at no cost to the Division. Lead based paint shall not be used. Paint must comply with current Mn/DOT specifications. • Snow Storage The Division requires minimum operational clear zones for snow storage along the-side of the road based on the posted speed limit. The requirement of an operational clear zone for snow storage.allows the Division .to efficiently clear roads of snow and help maintain the road's traffic carrying capacity. Inadequate snow storage will reduce lane widths., adversely affect traffic handling capacity of the road and prevent trucks from using the partially blocked traffic lane: Roads that are not cleared of snow along the curb to the storm drain can also cause drainage problems when the snow melts. The Division may require that the Municipality obtain an easement if there is inadequate snow storage available within the right of way as a result of landscape/streetscape structure placement. In areas where landscape/streetscape structures cause inadequate room to store snow off the road, the Municipality will be required to either move or haul away the snow (see Introduction for legal liability and maintenance requirements) . ® Street Lighting Street lighting must be functional and meet appropriate standards for illumination. Special consideration should h� aivan to eliminating glares and shadows. Questions on lighting should b -- 41-arred to the Division's Design Section. - 4 - Hennepin county Agreement PW 1413-16 Exhibit"B", Sheet 6 of 8 � � April 3, 1995 • Trees Treesin general , can obstruct the view of signs and signals. Prior to the piacement of any tree, sight lines should be evaluated that includes consideration for fully mature trees and their canopies. The Division standard does not sanction the planting of trees on County right of way within the operational clear zone (see Operational Clear Zone) . Planting coniferous trees is discouraged within Hennepin County's right of way. Tree grates in sidewalks or paved areas, unless properly installed and maintained, can be a hazard to pedestrians, people with disabilities, and snow removal operations, etc. The Municipality assumes all liability for the placement of any tree grates or other obstacles within the County's right of way. Irrigation, if deemed necessary, should be limited to a trickle type system (see Irrigation) . The Division does not contribute to the replacement of any streetscape/land scape alteration as a result of any highway maintenance, modification or utility work.. • Utilities Underground utilities that do not extend above the surface may be placed within the County's operational clear zone. Above ground utilities, however, should be placed outside the County's operational clear zone. PERMITS The Division's Permit Office shall be informed of all construction or maintenance work within the County's road right of way. Traffic Control and time of work must be approved by the Division prior to beginning any work. (Example: Parking in a traffic lane during rush hour is not allowed.) - 5 - Hennepin County Agreement PW 14-13-16 Exhibit"B"; Sheet 7 of 8 FIGURE 1 HENNEP I N COUNTY DEPARTMENT OF PUBLIC . WOR TRANSPORTATION DIVISION KS RECOMMENDED LANDSCAPE / STREETS CAPE GUIDELINES URBAN TYPICAL ROADWAY CROSS SECTION PLACEMENT OF TREES, TRAFFIC LANE MINIMUM UTILITIES FIXFD OBJECTS ETC. 2' GUTTER OPERATIONAL CLEAR ZONE ua AND SNOW STORAGE ,� RECOMMENDED PLACEMENT OF SIGNS BOULEVARD FACE OF CURB POSTED SPEED LIMIT MINIMUM OPERATIONAL CLEAR ZONE 35 M.P.H. OR LESS 6 FOOT (FROM THE FACE OF CURB) GREATER THAN 35 M.P.H. TO 45 M.P.H. 10 FOOT (FROM THE FACE OF CURB) GREATER THAN 45 M. P.H. ANALYZED ON AN INDIVIDUAL BASIS BY THE DIVISION. APRIL 1995 6 Hennepin County Agreement PW 14-13-96 Exhibit"B", Sheet 8 of 8 Agreement No. PW 15-13-16 County Project No. 100701 County State Aid Highway No. 102 City of Golden Valley County of Hennepin CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT,made and entered into this day of , 20 by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota,hereinafter referred to as the "County", and the City of Golden Valley, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS,the City and County have been negotiating to bring about the complete reconstruction of County State Aid Highway No. (CSAH) 102 (Douglas Drive) from Olson Highway(Trunk Highway 55)to the Trunk Highway(TH) 55 North Frontage Road in the City of Golden Valley; and WHEREAS, said improvements contemplate and include grading, surfacing, curb and gutter, sidewalk, storm sewer, signing and striping,traffic signals and other related improvements; and WHEREAS,the abovementioned reconstruction of CSAH 102 will be accomplished under County Project No. (C.P.) 100701 (City Project No. 10-04, State Aid Project No. (S.A.P.) 027-702- 022, S.A.P. 128-020-018, S.A.P. 128-389-010),hereinafter referred to as the "Project"; and WHEREAS,the City and the County have previously entered into County Agreement No. PW 09-13-13 establishing the terms and conditions by which the required right of way and easements are to be acquired for the reconstruction of CSAH 102 corridor between TH 55 and CSAH 70, and to set forth the division of costs of properties acquired for these purposes; and WHEREAS,the City has hired the consultant firm of WSB and Associates, Inc. to prepare plans for the Project and will be responsible for the design of the Project; and WHEREAS,the City and its agents have prepared an Engineer's Estimate of quantities and unit prices for the above described Project in the sum of One Million One Hundred Fifty Nine Thousand Six Hundred Twenty Three Dollars and Seventy Cents ($1,159,623.70) A copy of said estimate,marked Exhibit "A", is attached and is made a part of this Agreement; and Agreement No. PW 15-13-16 CSAH 102; C.P. 100701 WHEREAS,the County will enter into a contract for construction of the Project and will be responsible for administrating the construction contract including public relations; and WHEREAS,the County and the Minnesota Department of Transportation(MnDOT)will enter into an agreement for cost participation by MnDOT in the costs of improvements to TH 55 included in the Project; and WHEREAS,the construction costs for the Project will be comprised of county state aid funds, State funds and local funds; and WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes 2013, Section 162.17, Subdivision 1, and Section 471.59. NOW THEREFORE, IT IS HEREBY AGREED: I The County will advertise for bids for the work and construction of the Project,receive and open bids pursuant to said advertisement and will enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to Minnesota law. The contract will include the plans and specifications prepared by the City, which said plans and specifications are referenced and identified as S.A.P. 027-702- 022, S.A.P. 128-020-018 and S.A.P. 128-389- 010, and approved by the Minnesota Department of Transportation(MnDOT). All design work performed by the City or its agents that is to be incorporated into the bidding documents for the Project must be prepared and certified by a Professional Engineer licensed in the State of Minnesota. All designs,which affect County facilities, must conform to MnDOT Design Standards applicable to County State Aid Highways. All plans and specifications must be made available to the County in a timely manner for periodic review as requested by the County. All plans and specifications must meet the approval of the County Highway Engineer or a designated representative prior to being incorporated into the County's plans for the Project. The City must deliver to the County all original,reproducible, certified final plan sheets and specifications to be incorporated into the County's bidding documents. Reproducible final plan sheets must be permanent drawings on reproducible 11 inch by 17 inch sheets. The drafting on the plan sheets must be of such size and quality as will permit the making of readable, first class prints including clear reproduction of grid lines, symbols and legends. No adhesive backed material may remain on any final plan sheet. Bar scales must be used throughout the plan as necessary. It is understood and agreed that the City may deliver plans sheets in an electronic format acceptable to the County in lieu of the above stated reproducible final plan sheets. 2 leJ�— Agreement No. PW 1'5-13-1b CSAH 102; C.P. 100701 II The County will administer the contract and inspect the construction of all the contract work in the Project. However,the City Engineer or designated representatives have the right, as the work progresses, to enter upon the job site to make any inspections deemed necessary and will cooperate with the County Highway Engineer and staff at their request to the extent necessary. To ensure the City's interests in the performance of the contract work on the City's infrastructure are met, the County will advise the City Engineer's designated representative of the anticipated time work on City infrastructure is to be performed by the County's construction contractor and will invite the City Engineer's designated representatives to enter the job site to make inspections deemed necessary by the City. The City agrees that the County may make changes in the plans or in the character of said contract construction which is reasonably necessary to cause the construction to be in all things performed and completed in a satisfactory manner. The City also agrees that, subject to the limitations in this section, the County may enter into any change orders or supplemental agreements with the County's contractor for the performance of any additional construction or construction occasioned by any necessary, advantageous or desirable changes in plans,within the original scope of the Project. Those changes may result in an increase or decrease to the City's estimated cost participation. The City has the right to review any proposed changes to the plans and specifications as they relate to the City's cost participation prior to the work being performed. The County must obtain prior approval from the City Engineer or designated representatives for any change orders or supplemental agreements prepared by the County that affect the City's share of the construction cost. The City Engineer or designated representative shall have up to seven(7) calendar days to authorize the issuance of any negotiated change orders or supplemental agreements prepared by the County that affect the City share of the construction cost. If the City Engineer or designated representative fails to notify the County within the seven(7)day period, the change orders or supplemental agreements shall be considered approved by the City The City agrees to participate in the settlement of any claims from the County's contractor that allege the City's unreasonable delay in approving plan or specification changes deemed necessary by the County Highway Engineer or staff. The City agrees to participate financially in such claims, commensurate with the percentage of delay directly attributable to the City's actions or failure to act. III The City agrees to participate in the costs of the contracted construction work for the Project as set forth in said Exhibit "A". The parties acknowledge that the estimated amounts as shown in Exhibit "A" are estimates of the costs for the contracted construction work on the Project and that the unit prices set forth in the contract with the successful bidder and the final 3 Agreement No. PW 1`5-13-1'6 CSAH 102; C.P. 100701 quantities as measured by the County Highway Engineer's designated representatives will govern in computing the total final contract construction cost for apportionment purposes. The respective proportionate shares of the pro-rata pay items included in Exhibit "A" will remain unchanged throughout the life of this Agreement. The parties agree that the final quantities as measured by the County Highway Engineer's designated representatives for contract pay items in which the City is participating are subject to review and approval by the City Engineer. IV As previously referenced,the City and the County have entered into County Agreement No. PW 09-13-13 establishing the terms and conditions by which the right of way and easements required for the Project are to be acquired, and have set forth the division of costs of properties acquired for these purposes. The total acquisition of properties may result in the creation of remnant parcels of vacant land which are not required for the Project. As provided in the above mentioned agreement, the City is be responsible for the disposition of said remnant parcels and will share at the same percentage'used to acquire the original parcel all proceeds from the sale of remnant parcels created as a result of the Project. Maintenance of said remnant parcels shall be the responsibility of the City until such time they are disposed of. Included in County Agreement No. PW 09-13-13 are the terms and conditions by which Environmental Site Assessments (ESA)required on the Project will be conducted. It is further understood and agreed that the City agrees to waive all city permit fees for disconnecting public utilities, including but not limited to sewer and water utilities, for all the properties acquired in total as part of the Project. V As previously referenced the City or its agents have provided the design engineering for the Project. It is understood and agreed by the parties that the City will not charge the County for the County's proportionate share of design engineering for the Project. Similarly, it is understood and agreed by the parties that the County will not charge the City for the City's proportionate share of construction contract administration performed by the County for the Project. V1 After an award by the County to the successful bidder on the Project, the County shall invoice the City for fifty(50)percent of the City's estimated share in the contract construction costs. Upon completion of fifty(50)percent of the Project, the County shall invoice the City for forty five (45)percent of said estimated City share in the contract construction costs. Payments shall be made to the County, in the name of the Hennepin County Treasurer, by the City for the full amount due stated on the invoices within forty five (45) days of the invoice date. Said 4 Agreement No. PW 1.5-13-16 CSAH 102; C.P. 100701 estimated City shares shall be based on actual contract unit prices applied to the estimated quantities shown in the plans. If the County Highway Engineer or the County's staff determines the need to amend the construction contract with a supplemental agreement or change order which results in an increase in the contract amount for the Project,the City agrees to remit within forty five (45)days of notification by the County, an amount equal to ninety five (95)percent of the City's share as documented in the supplemental agreement or change order. Upon final payment to the Project contractor by the County,the County will calculate the City's shares of the Project costs according to the terms of this Agreement. The County will provide the City with an itemized invoice detailing the total costs and the method of determining the City's share of costs. The City agrees to remit payment within forty-five(45) days of receipt of the invoice. If the amount previously paid by the City exceeds the City's final share of costs, within 45 days after the County makes final payment to the contractor,the County will refund the difference between the amount deposited by the City and the City's final share of Project costs. VII The proportionate shares of the various costs associated with said Project have been identified and set forth in Articles III through VII of this Agreement. The estimated amount that the City is to pay the County as a result of this Agreement is $183,187.50 (contract construction). The parties acknowledge that the stated amounts are estimates and that the actual payment amounts will be based on actual costs and contract unit prices, as specified elsewhere throughout this Agreement. VIII All payments due to a party must be postmarked by the date due or a late penalty of one (1) percent per month, or fraction thereof, on the unpaid balance will be charged to the non-paying party. Each party must pay the amount due as stated on the statement, notwithstanding any dispute of such amount. Should a disputed amount be resolved in favor of the disputing party, the party who received payment must reimburse the disputed amount plus daily interest thereon calculated from the date the disputed amount was received by that parry. Daily interest will be calculated at the rate of one(1)percent per month on the disputed amount. IX All records kept by the City and the County with respect to the Project are subject to examination by the representatives of each party to this Agreement. X The County reserves the right not to issue any permits for a period of five (5)years after completion of the Project for any service cuts in the roadway surfacing of the County Highways 5 W\- Agreement No. PW 1`5-13-16 CSAH 102; C.P. 100701 included in the Project for any installation of underground utilities that would be considered as new work; service cuts must be allowed for the maintenance and repair of any existing underground utilities. XI As part of the Project, "No-Parking"signs shall be installed as represented in the plans and the City, at its expense, agree to provide the enforcement for the prohibition of on-street parking on those portions of CSAH 102 constructed under this Project, recognizing the concurrent jurisdiction of the Sheriff of Hennepin County. The City agrees not to modify the above parking restrictions without first obtaining a resolution from the Hennepin County Board of Commissioners permitting the modification. The City, at its own expense, agrees to remove and replace city-owned signs that are within the construction limits of the Project if requested by the County's Project Engineer. XIII The City must install, cause the installation of, or perpetuate the existence of an adequate three wire, 120/240 volt, single phase, alternating current electrical power connection to the traffic control signal, flashers and integral street lights at the intersection of CSAH 102 and TH 55, at no cost to the County. The City also agrees to provide the electric energy for the operation of said traffic control signal system and integral lights at no expense to the County. XIV Upon their completion, all concrete sidewalk, bituminous walk and trail, and all municipal street construction included in the Project will become the property of the City, and the City will perform all maintenance, restoration,repair,replacement or other work or services required thereafter at no expense to the County. It is understood that maintenance of the intersecting municipal streets begins at the back of curb of CSAH 102. Upon their completion, all streetscape, landscaping and associated landscaping structures shown in the plans for the Project, will become the responsibility of the City and the City will perform all maintenance,restoration,repair, replacement or other work or services required thereafter at no expense to the County. The City agrees to maintain the streetscape, landscaping and associated landscaping structures in accordance with the attached"HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS - TRANSPORTATION DIVISION; RECOMMENDED URBAN LANDSCAPE/STREETSCAPE GUIDELINES" (Exhibit "B"). Upon completion of the Project the County, at its own cost and expense, will retain ownership and maintenance responsibilities for those portions of the roadway storm sewer drainage system functioning as catch basins and associated lead pipes that are within or between the outermost curb lines of the County roadways, as well as those within the radius return limits of 6 Agreement No. PW 15-13-16 CSAH 102; C.P. 100701 intersecting municipal streets. All other components of the roadway storm sewer drainage system, constructed as a part of this Project including but not limited to all trunk lines, drainage structures, ponds, storm water treatment structures and cross road culverts, will become the property of the City and must be maintained by the City. If, at any time in the future, the storm water trunk lines constructed as a part of this Project are reconditioned and/or replaced, the costs of reconditioning and/or replacement must be apportioned between the County and City by contributing flow. All questions of maintenance responsibilities that may arise will be jointly resolved by the City's Director of Public Works and the County's Department Director for Operations. The parties understand that the County requires an operational clear zone behind the face of curb for storage of snow removed from County roadways. The City, at its discretion, will remove snow that may be placed on the sidewalks and/or pedestrianibicycle paths within the operational clear zone, as a result of the County's snow removal operations on CSAH 102 within the limits of the Project. This paragraph is not intended to confer a benefit upon any third parry, and the City's decision regarding snow removal is at the City's sole discretion pursuant to its policy on removal of snow and ice from its sidewalks and/or pedestrian/bicycle paths and trails. XV The City agrees to defend, indemnify and hold harmless the County, its officials, officers, agents, volunteers and employees, from any liabilities, claims, causes of action,judgments, damages, losses, costs or expenses, including,reasonable attorneys' fees,resulting directly or indirectly from any act or omission of the City, its contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the ownership,maintenance, existence, restoration, repair or replacement of the improvements constructed as part of the Project. The City's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. The County agrees to defend, indemnify, and hold harmless the City, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action,judgments, damages, losses, costs,or expenses, including reasonable attorneys' fees,resulting directly or indirectly from any act or omission of the County, its contractors, anyone directly or indirectly employed by them,and/or anyone for whose acts and/or omissions they may be liable related to the ownership,maintenance, existence,restoration,repair or replacement of the improvements constructed as part of the Project. The County's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. XVI Each party agrees that it will be responsible for its own acts and the results thereof, to the extent authorized by the law, and shall not be responsible for the acts of the other party and the results thereof. The County's and the City's liability is governed by the provisions of Minnesota Statutes, Chapter 466. 7 Agreement No. PW 1`5-13-16 CSAH 102; C.P. 100701 The County and the City each warrant that they are able to comply with the aforementioned indemnity requirements through an insurance or self-insurance program. XVII Any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City will not be considered employees of the County, and any and all claims that may or might arise under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein will in no way be the obligation or responsibility of the County. Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County will not be considered employees of the City, and any and all claims that may or might arise under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein will in no way be the obligation or responsibility of the City. XVIII In order to coordinate the services of the County with the activities of the City so as to accomplish the purposes of this Agreement,the Hennepin County Highway Engineer or designated representative shall manage this Agreement on behalf of the County and serve as liaison between the County and the City. In order to coordinate the services of the City with the activities of the County and so as to accomplish the purposes of this Agreement,the City Engineer or designated representative shall manage this Agreement on behalf of the City and serve as liaison between the City and the County. XIX It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations,variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by all of the parties. 8 Agreement No. PW 15-13-16 CSAH 102; C.P. 100701 xx The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein. XXI The matters set forth in the "whereas" clauses at the beginning of this Agreement are incorporated into and made a part of this Agreement by this reference. (this space left intentionally blank) 9 Vj\-- Agreement No. PW 1.5-13-16 CSAH 102; C.P. 100701 IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF GOLDEN VALLEY (Seal) By: Mayor Date: And: Manager Date: 10 W� Agreement No. PW 15-13-116 CSAH 102; C.P. 100701 COUNTY OF HENNEPIN ATTEST: By: By: Deputy/Clerk of the County Board Chair of its County Board Date: Date: APPROVED AS TO FORM: And: By: Date: A ' tant County Attorney And: Date: ��% Assistant County Administrator, Public Works Date: APPROVED AS TO EXECUTION: RECOMMENDED FOR APPROVAL By: By: Assistant County Attorney County Highway Engineer Date: Date: RECOMMENDED FOR APPROVAL By: Department Director, Transportation(Road & Bridges) - Operations Date: 11 us t 0 Ea 0 (n -------------------------------------------------------------------------------------------------------- W ------------------------- ------------------------------------------------ --------- ------------- ------- --- ----- ------- -------------------------- ------ -------------------------------------- ------ ------- ---- -------- ---------------- RE -- -------- --- ---------- - ---------- HII sm Mm JJL I I ail 4 111,21 -------------------- g I cl n I M- --Mw M -F p .821. EI 1651 F F 1. 1 --------- I 1p I IR1. ITITI I 1 1 s! Iggism Riga @ a 5 RE G; 6 ----------- n I I Rm iNN§&, Rn N n N R On t: 10M 1111:119111 IlIg Mr jt-jy�IjgjlI $a III pas -------- -- 4 r., d MR! 8 alai, m 2 NO mill . . . . . . . . . . . . . . N Q ANN m 0 E w: I AM P CD Lh E 0 (n 0 , X g T- w 8 cu r CL L) CU CU cu E a 9 A Mill Pa Igo HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS TRANSPORTATION DIVISION RECOMMENDED URBAN LANDSCAPE/ STREETSCAPE GUIDELINES ansportation Division Engineer Revision No. o Date 04/03/95 APRIL, 1995 Hennepin County Agreemer►t PW 15-13-16 Exhibit"B", Sheet 1 of 8 \-"—i\— April 39 1995 TABLE OF CONTENTS P- INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 RECOMMENDED GUIDELINE CRITERIA . . . . . . . . . . . . . . . . . _ . . 1 ® Boulevard . . . . . . . . . . . . . . . . . . . . . . . . . . 1 ® Crosswalks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Z Curb . . . . Irrigation . . . . Z ® landscaping/Streetscaping . . . . . ® Medians . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ® Operational Clear Zone . . . . . . . . . . . . . . . .. . . . . . . 3 ® Right of Way . . . . . . . . . . . . . . . . . . . . . . . . . 3 ® Sidewalks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ® Signals, Signing and Other Traffic Control Devices . . . . . . . . 4 ® Snow Storage . . . . . . . . . . . . . . . . . . . . . . . . . 4 ® Street Lighting . . . . . . . . . . . . . . . . . . . . . . 4 ® Trees ® Utilities . . PERMITS . . . . . . . . . . . . . . . . . . 5 FIGURE 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Hennepin County Agreement PW 15-13-16 Exhibit"B", Sheet 2 of 8 April 3, 199s HENNEPIN COUNTY DEPARTMENT OF PUBLIC WORKS TRANSPORTATION DIVISION RECOMMENDED URBAN LANDSCAPE/STREETSCAPE GUIDELINES APRIL, 1995 INTRODUCTION Hennepin County Department of Public works' Transportation Division (Division) has as a delegated function and responsibility to maintain a system of roadways that provide transportation for residents of the County in a safe, efficient manner. Year around safety requires adequate sight distances and a minimum operational clear zone that can also accommodate snow storage. The Division has prepared this Recommended Urban Landscape/Streets.cape Guidelines (Guidelines) to more consistently and thoroughly respond to questions about urban landscape/streetscape design practices. All landscape/streetscape plans must be prepared and signed in accordance with the Board of Architecture, Engineering, Land Surveying, Landscape Architecture and Interior Design. The City Engineer shall also apove and sign the title or cover sheet for those lands cape/streetscape pians. The City Engineer must also evaluate sight distances along the project and assure the Division,. in a report, that sight distances are adequate. The placement of obstacles or fixed objects, such as structures, trees, etc., within Hennepin County's right of way shall be cause for the Municipality to assume legal liability and additional maintenance responsibility through a Cooperative Agreement. RECOMMENDED GUIDELINE CRITERIA The following is an alphabetical listing of the Division's recommended guidelines for land scape/streets cape design. The criteria listed is not al 1 inclusive or necessarily complete. Requests for more clarification should be addressed to the Division Engineer or his/her designee. Figure 1 at the end of this document contains a summarization of the recommended operational cl ear zone guidelines. ® Boulevard The Division prefers a low maintenance boulevard. Snow and ice control methods may prevent the survival of some desired vegetation. The Municipality has the responsibility for mowing and the maintenance of facilities behind the curb. - 1 - Hennepin County Agreement PW 15-13-16 Exhibit"B", Sheet 3 of 8 April 3, 1995 • Crosswalks Crosswalks shall conform to the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) . The County's standard crosswalk is a block type pattern, painted white, on top of bituminous or concrete pavement. Municipalities have the responsi- bility to maintain pavement crosswalk markings. after the initial painting. Non-standard crosswalk surfaces (such as decorative brick, colored aggregate, etc.) shall require prior approval by the Division. Municipalities shall have the responsibility to install and maintain any crosswalk surface, as well as the abutting material, if the crosswalk surface is not consistent with the road surface. The municipality shall also indemnify the County for the use of a non-standard crosswalk surface. • Curb Curb design must conform to Hennepin County's Standard Design and the State Aid manual . Curb and pedestrian ramps must comply with the Americans With Disabilities Act (ADA) . • Irrigation Water from irrigation systems shall not flow or spray onto the traveled roadway or onto any County owned structures such as traffic signal components and signage. Concrete gutters shall collect excess water from irrigation systems and not allow water to flow across roadways (gutter in) - Effects of subgrade saturation shall be addressed when irrigation systems are proposed. Provisions, such as perforated pipe, shall be included for the pickup and disposal of irrigation water. The Division will not allow an open cut for installation or maintenance of irrigation piping within three years of construction, so consideration should be given to installing irrigation piping within a sleeve for-roadway crossings. Maintenance and repair of the irrigation system is the responsibility of the owner. Landscaping/Streetscaoina Roadway geometrics and driver sight distances shall be considered when installing landscape items. A report 'indicating adequate sight distances have been maintained is required for all access points along the project_ The report should consider all elements obstructing a driver's vision such as trees, shrubs, plantings/planters, structures, etc. Any loose landscaping material, such as bark, must have an adequate means of containment that will prevent the material from spilling onto the roadway or sidewalk. The Municipality shall be responsible for maintain i n g such material , if installed, and for removing the material from the roadway or sidewalk if the material spills onto those surfaces. Loose landscape rock is not permitted within Hennepin County's right of way because of problems caused during mowing, etc. - Z - Hennepin County Agreement PW 15-13-16 Exhibit"B", Sheet 4 of 8 t�� April 3, 1995 The Municipality or owner has the responsibility to trim all plantings and to maintain visibility. Hennepin County's responsibility for landscape/streetscape restoration, after any County activity, shall be limited to top soli, sod or seed. Restoration of specialty la-shall items, sidewalks and plantings shall be the responsibility of others. The Division prefers traffic control signage to be located behind the sidewalk. Landscape/streetscape should not obstruct the view of signage. Landscape/streetscape should make allowances for placement or future expansion of utilities .within the right of way. Traffic control during maintenance of landscaping shall comply with MMUTCO for traffic control . Medians The Division can supply typical design standards for raised and depressed medians. Median drainage is a concern of the Division and should be discussed with the Division's Design Section. The Division's guideline does not allow planting trees within the median unless there is the minimum operational clear zone for the posted speed limit (see Operational Clear Zone). Plantings, including raised planting beds, in medians shall not be higher than 3 feet from the bottom of the curb gutter line, however, sight lines must still be checked. Plantings should be kept.,as far back from the face of curb-as possible to minimize disturbance due to snow plowing (see also Irrigation). If the Municipality proceeds withplacing plantings within Hennepin County right of way, then the Municipality has the responsibilitY to trim plantings to maintain sight lines. ® Operational Clear Zone To facilitate the safe operation andmaintenance of a roadway facility, an operational clear zone is required. Encroachment into the operational clear zone causes safety and maintenance concerns. The Division standard provides an operational clear zone of 6 feet from t h e face of curb where posted speeds are 35 miles per hour (MPH) or less. For speeds greater than 35 MPH to 45 MPH, the Division standard provides a 10 foot operational clear zone. The required operational clear zone for speeds over 45 MPH shall be analyzed on an individual basis by the Divis i o n (see Figure 1). ® Right of Way Streetscape/land scape items within the County's right of way are reserved_ for the public and owned by the Municipality. Hennepin County does not allow private enhancements within the County's right of way. - 3 - Hennepin County Agreement PW -15-13-16 Exhibit"B", Sheet 5 of 8 y Apwi 1 3, 1995 ® Sidewalks. The Division recommends a sidewalk with a minimum 5 foot width and prefers the sidewalk be placed 6 feet from the face of curb to accommodate snow storage. ® Signals. Signing and Other Traffic Control Devices All traffic control devices must comply with MMUTCD. For urban cross sections, the Division recommends traffic signs be placed at least 6 feet from the face of curb to the edge of sign. Sign placement is preferred behind the sidewalk. The location of utilities should be considered with regard to future sign placement. In areas where there is no sidewalk, clearance to the signage should be at least 6 feet from the curb or edge of shoulder to allow for snow storage and/or future. sidewaik(see Snow. Storage). Lands cape/streets cape should not obstruct the view of signage. . Traffic signals shall have the Division's standard type and color. Any other color scheme requires prior review and approval by the Division and require the Municipality to maintain the paint system at no cost to the Division. Lead based paint shall not be used. Paint must comply with current Mn/DOT specifications. • Snow Storage The Division requires minimum operational clear zones for snow -storage along the-side of the road based on the posted speed limit. The requirement of an operational clear zone for snow storage allows the Division .to efficiently clear roads of snow and help maintain the road's traffic carrying capacity. Inadequate snow storage will reduce lane widths, _adversely affect traffic handling capacity of the road andprevent trucks from using the partially blocked traffic lane: Roads that are not cleared of snow along the curb to the storm drain can also cause drainage problems when the snow melts. The Division may require that the Municipality obtain an easement if there is inadequate snow storage available within the right of way as a result of lands cape/streets cape structure placement. In areas where landscape%streetscape structures cause inadequate-room to store snow off the road, the Municipality will be required to either move or haul away the snow (see Introduction for legal liability and maintenance requirements) ® Street Liahtina Street lighting must be functional and meet appropriate standards for illumination. Special consideration should h� given to eliminating glare and shadows. Questions on lighting should b-. 41*3rred to the Division's Design Section. - 4 - Hennepin county Agreement PW 15-13-16 Exhibit"B", Sheet 6 of 8 P April 3, 1995 ® Trees Trees, in general, can obstruct the view of signs and signals. Prior to the placement of any tree, sight lines should be evaluated that includes consideration for fully mature trees and their canopies. The Division standard does not sanction the planting of trees on County right of way within the operational clear zone (see Operational Clear Zone) . Planting coniferous trees is discouraged within Hennepin County's right of way. Tree grates in sidewalks or paved areas, unless properly installed and maintained, can be a hazard to pedestrians, people with disabilities, and snow removal operations, etc. The Municipality assumes all liability for the placement of any tree grates or other obstacles within the County's right of way. Irrigation, if deemed necessary, should be limited to a trickle type system (see Irrigation) . The Division does not contribute to the replacement of any streetscapejlandscape alteration as a result of any highway maintenance, modification or utility work.. ® Utilities Underground utilities that do not extend above the surface may be placed within the County's operational clear zone. Above ground utilities, however, should be placed outside the County's operational clear zone. PERMITS The Division's Permit Office shall be informed of all construction or maintenance work within the County's road right of way. Traffic Control and time of work must be approved by the Division prior to beginning any work. (Example: Parking in a traffic lane during rush hour is not allowed.) - 5 - Hennepin County Agreement PW -15-13-16 Exhibit"B", Sheet 7 of 8 FIGURE 1 HENNEPIN COUNTY DEPARTMENT OF PUBLIC . WORKS TRANSPORTATION DIVISION RECOMMENDED LANDSCAPE / STREETSCAPE GUIDELINES UR BAN TYPICAL ROADWAY CROSS SECTION PLACEMENT OF TREES, TRAFFIC LANE MINIMUM UTILITIES FI)ED OBJECTS ETC. 2' GUTTER OPERATIONAL CLEAR ZONE alai AND SNOW STORAGE �- RECOMMENDED PLACEMENT OF SIGNS BOULEVARD FACE OF CURB POSTED SPEED LIMIT MINIMUM OPERATIONAL CLEAR ZONE 35 M.P.H. OR LESS 6 FOOT (FROM THE FACE OF CURB) GREATER THAN 35 M.P.H. TO 45 M.P.H. 10 FOOT (FROM THE FACE OF CURB) GREATER THAN 45 M.P.H. ANALYZED ON AN INDIVIDUAL BASIS BY THE DIVISION. APRIL 1995 6 Hennepin County Agreement PW 15-13-16 Exhibit"B"; Sheet 8 of 8 Resolution 16-33 May 17, 2016 Member introduced the following resolution and moved its adaption: RESOLUTION AUTHORIZING COOPERATIVE AGREEMENTS WITH HENNEPIN COUNTY FOR RECONSTRUCTION OF DOUGLAS DRIVE (CSAH 102) BETWEEN MEDICINE LAKE ROAD (CSAH 70) AND TRUNK HIGHWAY 55 WHEREAS, It is proposed to reconstruct CSAH 102 (Douglas Drive) from TH 55 to CSAH 70 (Medicine Lake Road); and WHEREAS, The City Council formally requested that the Douglas Drive Project be placed in the Hennepin County Capital Improvement Program; and WHEREAS, The City Council has authorized Municipal Consent on the project on November 15, 2011, including approval of right-of-way acquisition; and WHEREAS, The City Council has authorized the sale of Street Reconstruction Bonds (the "Bonds") to finance the project by resolution dated April 19, 2016. Pursuant to Minnesota Statutes, Section 475.58, the issuance of such Bonds is subject to a referendum if a petition (the "Petition") requesting a vote on the question of issuing the Bonds, signed by voters equal to five percent of the votes cast in the last City general election, is filed within 30 days of the public hearing held April 19, 2016. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley to authorize Hennepin County Cooperative Agreement No. PW 14-13-16 and Hennepin County Cooperative Agreement No. PW 15-13-16 for the purposes of reconstructing Douglas Drive (CSAH 102), provided that the authorizations and approvals contained herein are subject to and contingent upon not receiving a Petition, or, in the event a Petition is filed, the approving vote of a majority of the voters voting on the question of the issuance of the Bonds. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. WSB SB CK Assn- Infrastructure■ Engineering■ Planning■Construction 701 Xenia Avenue South Suite 300 Minneapolis,MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 March 8,2016 Mr. Jeff Oliver,PE City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Re: Douglas Drive Construction Proposal for Construction Administration Services City of Golden Valley, MN Dear Mr. Oliver: WSB &Associates, Inc. (WSB) are pleased to submit the attached proposal for Construction Administration of the Douglas Drive Improvements for the 2016 Construction Season. We look forward to the opportunity to work alongside City and Hennepin County staff on inspection of the construction project. This project has been in the works for a number of years, and WSB has been an integral part of the project since the beginning. This proposal will only be for 2016, and a proposal for 2017 will follow after the first season after we know more about the pace of construction. The total for this work is $232,945. The attached document describes the tasks and fees. Some of the items included are for extra services included during the final design portion of the project. If you have any questions about this proposal, please do not hesitate to contact me at 763-287- 7149. Sincerely, WSB&ASSOCIATES,INC. Andrew Plowman, PE Project Manager Attachments Minneapolis■St. Cloud Equal Opportunity Employer Douglas Drive Construction Construction Oversight Engineering Services SCOPE OF WORK Task 1 —Project Management/Final Design Additions 1.1 Proiect Management: This task will include providing updates and invoicing to the City Project Manager. WSB will send out monthly invoices and budget updates, based on construction progress. 1.2 Public Involvement& Coordination: This task will include assisting Hennepin County and City of Golden Valley staff in public involvement tasks; which may include the following: handing out flyers, assisting with write-ups for updates, renderings of progress, and any other items associated with distributing information about the project. It is planned that WSB will provide a business liaison once a week to the business parcels adjacent to the project area. The business liaison will set weekly meetings to discuss concerns the business owner may have. The business liaison will convey the concerns to the construction administration team. 1.3 Phase 2 Contamination Review: This task includes completing a Phase 2 Environmental analysis document. Hennepin County determined some of the properties along the corridor had a likelihood of contamination. In order to protect against potential extras resulting from disposal of contaminated material, a Phase 2 was completed. This included;pulling contamination reports, drilling and obtaining samples from subsurface soil and completing a Construction Contingency Plan(CCP) for direction in case contaminated material is encountered. 1.4 Box Culvert Design: The box culvert at Bassett Creek was originally determined to remain and only extended. After further investigation, it was determined the entire box culvert should be reconstructed. This additional design required additional soil boring and analysis and design. Task 2—Project Administration 2.1 Preconstruction Conference: WSB will attend the preconstruction conference at the beginning of the project. WSB will provide topics to Hennepin County for the meeting and assist with ensuring the meeting minutes are complete. 2.2 Weekly Meeting(Assume 20 Meetings): WSB will have the construction inspector and other individuals (depending on the topics) attend the weekly meetings. WSB individuals will assist Hennepin County with the topics for the weekly agenda and research items that are known in advance of the meeting. It is anticipated Hennepin County will be completing the meeting minutes. Proposal—Douglas Drive Construction Services Page I Construction Oversight Hennepin County/City of Golden Valley 2.3 Documentation Review: WSB will review project documentation (such as shop drawings)related to the water main, sanitary sewer, force main and storm sewer at the Honeywell Pond. WSB will assist Hennepin County staff in reviewing items such as roadway storm sewer and retaining walls. 2.4 Monthly Pay Estimate Assistance: WSB will keep an itemized record account of the quantities related to the water main, sanitary sewer, force main and storm sewer at the Honeywell Pond. WSB will notify Hennepin County staff of change orders and work with them to ensure the Hennepin County paperwork is followed. WSB will meet with Hennepin County staff to ensure the quantities will be included in each month's pay voucher. Task 3—Construction Inspection Services 3.1 Full Time Construction Inspection: WSB will provide a full-time inspector during the course of the project. The inspector will be primarily responsible for the inspection of the City utilities including; sanitary sewer, water main (City and JWC) and force main on the project. The WSB inspector will also assist Hennepin County staff with inspection of the roadway and storm sewer items. 3.2 Geotechnical Review: It is anticipated Hennepin County will provide a majority of the geotechnical review on the project, however, it is believed that WSB will need to provide review of some of the on-site conditions related to the box culvert, lightweight fill areas and retaining wall sections and how the on-site conditions match with initial recommendations. 3.3 Landscape Inspection/Pay Vouchers/Weekly Meetings: The landscaping on the project is being bid in a separate contract. WSB will provide a full-time inspector during the landscape project and provide landscape specialists as needed. WSB will generate pay vouchers for City staff to process. WSB will lead weekly meetings and provide meeting minutes to attendees within 3 days of the meetings. 3.4 Punch List/Final Inspection: WSB will assist Hennepin County staff completing an interim walk thru of the project and in generating a punch list. Proposal—Douglas Drive Construction Services Page 2 Construction Oversight Hennepin County/City of Golden Valley ESTIMATED COST The table below shows a summary of WSB's estimate of the cost for the work described above for the 2016 construction season. The estimated cost is $232,945. This includes WSB's labor at our standard hourly billing rate for 2016. WSB will bill the City for the actual hours worked up to the maximum of$232,945. A detailed breakdown of the hours can be found on the following page. Tasks Project Cost Task 1 —Project Management $73,982 Task 2—Project Administration $23,079 Task 3 —Construction Inspection Services $135,884 Total Cost $232,945 Accepted: City of Golden Valley, MN By: Timothy J. Cruikshank, City Manager Date: City of Golden Valley, MN By: Shepard M. Harris, Mayor Date: City of Golden Valley, MN Proposal—Douglas Drive Construction Services Page 3 Construction Oversight Hennepin County/City of Golden Valley ! ! k&aa Co $ � � R « § � & U _ - ƒ¢ ) j ! F § 2 . IT I 2f72f }} \k - 753 at � 3 � A� \$ ,■,� ■_■ 2 = ;° { § 6X4 gg /2 c9 * 2 0 eg 2 / i cite Cyt�� go efn � E C a N D U M valley Park and Recreation Department 763-512-23451763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. K. Amendment for Professional Services Agreement fee for the Brookview Community Center Replacement Project Prepared By Rick Birno, Director of Parks and Recreation Summary Council approved the design services contract with Hammel, Green and Abrahamson (HGA) on December 15, 2015, for a total expense of$1,028,832. An amendment for the addition of the technology design services was proposed and approved by the City Council on March 15, 2016, for an additional expense of$38,000. Staff has identified a clerical error in the initial design services proposal fee approved by the Council. The actual fee for the design services provided when the Food Service Consultant, FF&E Design and the LEED - sustainable monitoring were added should have included an additional $21,500 in the design fees. Council has approved a total design budget of$1,066,832 and the actual design budget is $1,088,332, a difference of$21,500. Staff is requesting the Council to approve the clerical error adjustment of$21,500 for the original design fee proposal. The expense adjustment is included in the 18.2M project budget and does not require any additional funding. Recommended Action Motion to approve amendment addition of$21,500 for design fees for the proposed Brookview Community Center project. city of goldenl!,�Ir, MEMORANDUM va1e� City Administration Council 763-593-39891763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. L. Acceptance of Human Rights Commissioner (HRC) Resignations Prepared By Chantell Knauss, Assistant City Manager Summary Human Rights Commissioners Nabil Pruscini and Susan Phelps have submitted their resignations. Commissioner Pruscini plans to attend the May 23 HRC Meeting, so his resignation would be effective after that time. Attachments • Susan Phelps resignation notice (1 page) • Nabil Pruscini resignation notice (1 page) Recommended Action Motion to accept Susan Phelps resignation from the HRC, effective immediately and Nabil Pruscini's resignation from the HRC, effective June 1, 2016. Knauss, Chantell From: Phelps Sent: Friday, May 06, 2016 7:15 AM To: Knauss, Chantell Subject: HRC Chantell, I am going to resign from the HRC. My schedule does not work at all. Give my regards to the team. Sue Phelps 1 From: Nabil Pruscini Sent: Tuesday, April 12, 2016 2:48 PM To: Knauss, Chantell Subject: Letter of Resignation Dear Mayor Shep Harris, I am submitting this letter of resignation from my position as Member of the Human Rights Commission for the city of Golden Valley, MN. Together with my wife and kids we have reached the decision to take sometime off and devote ourselves to serve communities overseas. My last meeting day will be May 23,d, 2016. Thank you very much for the opportunity of serving the community of Golden Valley. I will miss working with the fellow members of the Human Rights Commission. Kind Regards, Nabil Pruscini C11,10 old' e, M E 3( 0 RA N 'y,,,, U valley Physical Development Department 763-593-8095 1763593-81 09 (fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 60 Day Deadline: May 23, 2016 Agenda Item 4. A. Public Hearing- Approval of Conditional Use Permit 147 - 6100 Olson Memorial Highway - Verizon Wireless, Applicant Prepared By Emily Goellner, Associate Planner/Grant Writer Summary Rob Viera of Buell Consulting has applied for a Conditional Use Permit (CUP) on behalf of Verizon Wireless to erect a telecommunications tower at the rear corner of 6100 Olson Memorial Highway. The Electronic Center is the largest of eight tenants at this property. The property is zoned for Industrial use and it is guided for Industrial use in the Comprehensive Plan. The applicant has also submitted an application for two setback variances for this project, but those applications will be considered by the Board of Zoning Appeals only if City Council approves this Conditional Use Permit. The proposed telecommunications tower is a monopole, which is common throughout the community. The monopole would measure 80 feet in height. A generator and a platform for other electrical equipment is included in this proposal and would be screened from view by an 8- foot decorative fence and 6 new spruce trees. New telecommunications towers must be placed in a location that is as visually unobtrusive as possible. Staff finds that the proposed location meets that requirement. The applicant would like to place the monopole in the rear yard of the property near transmission lines, industrial buildings, and railroads. There are no residential properties located near this proposed monopole. Even though this monopole would be located in an area that can be used for two parking spaces, there will be no shortage in parking caused by this proposal. The applicant has provided a narrative explaining the need for this proposed tower (see attached). The applicant has also provided maps showing the existing cell service coverage and the resulting coverage if this monopole is erected in the proposed location. All applicants are required to co-locate new telecommunication towers with existing towers or rooftops unless it can be demonstrated that an additional antennae on an existing facility cannot adequately serve the area of concern. The applicant has investigated whether an antennae can be added to two nearby towers (see maps attached). The results of these investigations showed that the area of concern would not receive the desired level of in-building coverage (represented as green on the attached maps) unless a new tower is erected in the proposed location. As required by Code, the new tower could support up to 3 cellular carriers so that co-location could be an option into the future. At the Planning Commission meeting on April 25, 2016, the Commission recommended approval of the Conditional Use Permit unanimously (6-0). Specifically, the Commission felt the proposed use was in compliance with the ten factors in the City Code that determine the eligibility of a conditional use, subject to the following conditions: 1. The plans by submitted by Verizon Wireless on March 24, 2016, shall become a part of this approval. 2. The height of the telecommunications tower shall not exceed 80 feet. 3. The Board of Zoning Appeals shall approve any necessary setback variances before a building permit is issued. If the setback variances are not granted, the applicant shall locate the telecommunications tower in a similar location to the location in the plans submitted (in the rear yard of the property), it must meet minimum setback requirements, and an updated site plan shall be submitted to the City. 4. If additional cell carriers utilize this telecommunications tower, the operator and/or owner shall inform City Staff. The authorized representative for any additional cell carrier shall agree in writing to meet reasonable terms and conditions for shared use and sign the Conditional Use Permit agreeing to requirements set therein. 5. If the telecommunications tower is abandoned or unused, it, along with any associated facilities, shall be removed within twelve months of the cessation of operations at the site unless a time extension is approved by City Council. 6. All regulations found in Section 11.71 of City Code: Telecommunications Towers and Antennas shall be met prior to the issuance of a building permit and maintained at all times for the duration of the Conditional Use Permit. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments • Location Map (1 page) • Applicant's Narrative (Buell Consulting) (2 pages) • Letter from Verizon Wireless (1 page) • Memo to the Planning Commission, dated April 25, 2016 (5 pages) • Unapproved Planning Commission Minutes dated April 25, 2016 (4 pages) • Photos submitted by Buell Consulting (3 pages) • Map of current level of Verizon Wireless coverage (1 page) • Map of proposed level of Verizon Wireless coverage (1 page) • Map of resulting level of coverage with co-location of State of Minnesota Tower (1 page) • Map of resulting level of coverage with co-location of Crown Tower (1 page) • Plans submitted by Buell Consulting on March 24, 2016 (14 pages) • Ordinance #598, Approval of Conditional Use Permit Number 147, 6100 Olson Memorial Highway (2 pages) Recommended Action Motion to adopt Ordinance #598, Approval of Conditional Use Permit 147 - 6100 Olson Memorial Highway - Verizon Wireless, Applicant. 1J- 925 ft5735 304 92 5 r .. -.._c .: L 6190 6188 61866184 Subject Property: � r, 1 yi, yiv. North Building178 61586156 6176 6100 Olson Mem. Highway , ✓ ? 6r154sQ17a 6172 oisu 61 614668.6170 815 740 6126 b144 6166 0124 A,n7 ._,_, 6164 c 61Central Building,uildiing ® WestBuildingf 6120 6140" South Building X112 616110' 6104; 6040; 6070• 650 6020 6080 5900; E5o 699460 6088 5768 r 6250 6090 + I 5748 6100 58085738; 5730 i Country Club Ur __ --. OlsonMomorial H� to y No.55 State Hwy No 55 MW Olson •'amor gra= 6125 3E01 !M5.2 - 573.5729 5206401 6400 520 6115 6407 • 1360 Energy Park Drive,Suite 210 .k Saint Paul,Minnesota 55108 EL L (651)225-0792 wwFvv.bueilcurissuItitig,E-on, Site Acquisition Permitting March 24, 2016 Established 1991 City of Golden Valley Emily Goellner—Planner 7800 Golden Valley Rd Golden Valley, MN 55427 Re: Verizon Wireless Proposed Monopole—6100 Olson Memorial Hwy Emily- Please find enclosed detailed construction drawings, a check for$700, propagation maps (showing existing coverage and coverage with the proposed site turned "on" versus an alternate site turned "on"), a letter from a Verizon RF Engineer, a completed CUP and variance application, a letter from the tower manufacturer, Sabre Industries, that conveys the proposed tower will meet the current structural standards and will be designed to accommodate 2 future carriers, and a letter/information from the property owner that addresses parking on site as Verizon is proposing to occupy 2 existing parking spaces with their lease area. Currently, there are two existing towers within 1 mile of our proposed 80' monopole at 6100 Olson Memorial Drive: MN State Patrol tower at 2055 Lilac Dr North and a Crown Castle tower at 4680 Olson Memorial Dr. Verizon already has an installation across the street from the MN State Patrol tower at 5621 Duluth Street and has an installation at 4000 Olson Memorial Dr., which is less than X2 mile from the existing Crown Castle tower. The accompanying maps from Verizon's RF Engineer depict the "area of concern" on page 1 showing the existing coverage. Page 2 shows the enhanced coverage with Verizon's proposed site tower site turned "on"while page 3 shows the coverage if Verizon were to install antennas on the Crown Castle tower at 4680 Olson Memorial. As you can see, with that site turned "on" it"bleeds" into their existing site at 4000 Olson Memorial without providing any enhanced coverage to the"area of concern." Page 4 shows the existing coverage at Verizon's installation at 5621 Duluth and the proposed coverage if they installed antennas on the MN State Patrol tower across the street: The coverage would "bleed" into their existing coverage while providing no enhanced coverage to the"area of concern." For reference: Green depicts the greatest coverage (in-building coverage); then yellow, which depicts enhanced in-car coverage; then, lastly, red, which depicts enhanced external (outside)coverage. Ultimately, the goal is to provide as much in-building coverage(green) as possible. The accompanying propagation maps should thoroughly convey the need for enhanced coverage near 55/Hwy 100. Due to the high vehicle traffic in the area, there's great strain on the network; thus, there are network capacity issues. The other goal is to"offload" communication "traffic" from the nearby antenna installations that currently serve this area in order to better meet the needs of current network issues as well as the future needs of Verizon's customers. The following responses address Section 11:80 Conditional Uses Subdivision 2 (G) 1-10: My goal, when searching for a new cell site location, is to look for existing towers or existing rooftops that can meet Verizon's coverage objectives. There are no rooftops in the area that have enough inherent height to meet the coverage objectives and the two existing towers within a mile of this proposed tower are too close to existing Verizon installations to meet Verizon's objectives of the"area of concern" north of 55 and west of 100. If existing rooftops and towers aren't viable, as in this case, I search for industrially- zoned properties (assuming they are within the designated search area) as far away as possible from residential areas. This property is zoned industrial and meets Verizon's coverage objectives- 1 —New towers cost hundreds of thousands of dollars to construct and are only proposed if there's a definite need in order to rectify a poor coverage within the network. I feel the aforementioned narrative as well as the signal propagation maps from Verizon's RF Engineer have convincingly conveyed the need for this new tower. 2—Typically, governing jurisdictions encourage co-location of antennas on rooftops and existing towers, and if that's not an option (as it's not in this case), greatly prefer that new towers be placed in industrial areas as far away as possible from residential areas(as is the case here). Per the city's Comprehensive Plan, the area will remain commercial/industrial; thus, this proposed use is compatibleiconsistent with the city's Plan. 3 -Towers are not known to decrease property values in commercial/industrial areas. In fact, many view it as an asset as Verizon customers that work in the area will experience enhanced coverage that'll aid in their productivity/efficiency as it will for anyone utilizing the network in the area. And, this tower will be built to accommodate two other wireless carriers in the future; so, those customers will benefit, too, from an enhanced network. There are no residential properties in the immediate area that would be adversely affected by the placement of this monopole. 4 -The only traffic that will increase because of this tower is a technician in a single vehicle that will visit the site once a month to make sure the site is running optimally. 5 -There will be no increase in population because of this installation. 6-This cell site will only emit noise when the generator is running when the power is down for an extended period of time. This will occur very infrequently; the noise is, typically, less than 50 decibels and being, this is an industrial area, may not even be noticed. The system also comes with back-up batteries that kick in for up to 8 hours without power; so, the generator would only be utilized after power has been down for 8 hours. Again, this is very infrequent. 7—There'll be no increase of odors, dust, smoke, etc due to this proposed installation. 8 -There'll be no increase in flies, rats, or vermin due to the installation of this wireless communications tower. 9 -Verizon is limiting the height of the tower to 80', it'll be located in the rear yard of this industrial property with a fence/landscaping around the ground equipment. Furthermore, there are Xcel utility poles running along the eastern border of this industrial parcel that are the same height (or taller) than this proposed tower. Also, there are existing, taller communication towers to the NE of this proposed tower (KQRS). 10 -Verizon abides by all city, state, and FCC regulations to ensure the safety and general welfare of citizens of Golden Valley and people working in the area. As the city is aware, cell towers, nowadays, are ubiquitous, and we've selected an industrial that's conducive to this type of use. Please feel free to contact me should you have any questions. Thank you very much. Sincerely Rob Viera, Buell Consulting 612.801.2228, robertjviera@yahoo.com There are two objectives for the proposed MIN Clover site. First, is to improve the coverage west of MN-100 between Golden Valley Rd and Glenwood Ave. Second objective is to provide capacity offload for the neighboring sites Maren, Wrinkle and Cedarlake. Proposed raw land location for MIN Clover is the best option to be able to meet both objectives mentioned above. Crown tower location east of MN-100 and State of MN Tower location north of Duluth Street are both too close to an existing site and will not meet the objectives Verizon Wireless is trying to achieve. Attached are two sets of maps, one shows coverage information and the next set shows best serving cell sector information. They also indicate the area of concern. Coverage maps attached shows the in-building coverage in green, in-car coverage in yellow and external coverage in red. Best serving cell sectors maps show the sectors currently serving in the area of concern and needing offload. Respectfully, Nithyakalyani laipuriyar Verizon Wireless RF Engineer Mobile (612) 720-9030 city 0 golden MEMORANDUM valley Physical Development Department 763-593-8095/763-593-8109(fax) Date: April 25, 2016 To: Golden Valley Planning Commission From: Emily Goellner, Associate Planner/Grant Writer Subject: Informal Public Hearing- Conditional Use Permit (CUP-147)to Allow for a Cell Tower at 6100 Olson Memorial Highway—Verizon Wireless, Applicant Background Rob Viera of Buell Consulting has applied for a Conditional Use Permit (CUP) on behalf of Verizon Wireless to erect a telecommunications tower at the rear corner of 6100 Olson Memorial Highway. The Electronic Center is the largest of eight tenants at this property. The property is zoned for Industrial use and it is guided for Industrial use in the Comprehensive Plan. All telecommunication towers in this Zoning District require a Conditional Use Permit. The applicant has also submitted an application for two setback variances for this project, but those applications will be considered by the Board of Zoning Appeals only if City Council approves this Conditional Use Permit. Summary of Proposal The proposed telecommunications tower is a monopole, which are common throughout the community. A monopole is a free-standing, self-supporting telecommunications tower that uses a single pole. It does not have a lattice design or guy wires, which are common on other telecommunication towers. The tower would measure 80 feet in height from the base to its tallest point. The maximum height permitted in this Zoning District is 200 feet. The monopole was designed by a licensed structural engineer and a building permit would be required. A generator and a platform for other electrical equipment is included in this proposal and would be screened from view. Location New telecommunications towers must be placed in a location that is as visually unobtrusive as possible. Staff finds that the proposed location meets that requirement. The applicant would like to place the monopole in the rear yard of the property near transmission lines, industrial buildings, and railroads. There are not any residential properties located near this proposed monopole. WL ,,`' Ei138 6192 . w co 132 +k '711 ISA77Z co 3 i40z 6i..11ei- f a �/y�,•4 6102-11? 6114 6020 I"` Ok P tea x. a. . , 6100 ?► ��' 69001 6250 i I � a of sot- Mim6rial Hwy . 4 A- y Proposed Monopole at 6100 Olson Memorial Highway - Site Map Landscaping and Fencing City Code requires that reasonable security measures must be provided. If fencing is used, it must be decorative and landscaping must be used to soften its impact. The applicant has included a plan for a redwood-colored Ply Gem picket fence with a shadow box style, which is considered decorative. It is proposed at 8 feet in height, which is permitted by the City Code. All telecommunication towers and related buildings must be landscaped and screened with natural vegetation to lessen the visual impact. The applicant would plant six black hills spruce trees, which reach at least 20 feet tall at maturity. Visual Impact & Lighting The tower will look very similar to other cell phone towers in the City. A drawing of the proposed tower is included in the attached plans. No telecommunications tower can be illuminated unless required by law or the Federal Aviation Administration. The applicant plans to provide a two small light fixtures near the electrical panels. The level of illumination will be reviewed by City staff in the building permitting process and the lights must meet standards set forth in City Code. Parking Even though this monopole would be located in an area that can be used for two parking spaces, there will be no shortage in parking caused by this proposal. The current occupancy of the building requires approximately 52 parking spaces and the property has 70 established parking spaces. There is additional pavement on the north side of the building that could accommodate an additional 50 parking spaces if it were striped. Demonstrated Need The applicant has provided a narrative explaining the need for this proposed tower (see attached). The applicant has also provided maps showing the existing cell service coverage and the resulting coverage if this monopole is erected in the proposed location. There is an area of concern located west of Highway 100 between Golden Valley Road and Glenwood Avenue. The applicant states that the high level of vehicle traffic in the area has caused network capacity issues. The proposed tower would also help to increase the capacity for three neighboring telecommunications towers by offloading some of that communication traffic. The applicant states that this would help Verizon better meet current and future needs of their customers. All applicants are required to co-locate new telecommunication towers with existing towers or rooftops unless it can be demonstrated that an additional antennae on an existing facility cannot adequately serve the area of concern. The applicant has investigated whether an antennae can be added to the existing MN State Patrol tower at the State Highway Patrol property at Duluth Street and Highway 100 (2055 Lilac Drive North). They also investigated whether this was an option for the existing Crown Castle tower east of Highway 100 at Olson Memorial Highway (4680 Olson Memorial Highway). The results of these investigations showed that the area of concern would not receive the desired level of in-building coverage (represented as green on the attached maps) unless a new tower is erected in the proposed location. As required by Code, the new tower could support up to 3 cellular carriers so that co-location could be an option into the future. Evaluation The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors: 1. Demonstrated Need for the Proposed Use: The applicant has demonstrated that the options to co-locate this telecommunications tower with existing towers will not adequately serve the area of concern. 2. Consistency with the Comprehensive Plan: The location of this proposed telecommunications tower is consistent with the Industrial designation of this property on the General Land Use Plan Map. The proposal is also consistent with Section 11.71 of City Code, which requires that a tower be placed in a visually unobtrusive location and that the proposal include landscaping and screening. 3. Effect on Property Values: Staff does not anticipate that the proposed telecommunications tower would have a positive or negative impact on the surrounding property values. 4. Effect on Traffic: The number of trips generated by the proposed telecommunications tower will not have a negative impact on traffic in the area. 5. Effect of Increases in Population and Density: The proposed telecommunications tower will not have a negative effect on population or building density. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed telecommunications tower is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests:The proposed telecommunications tower is not anticipated to attract pests. 9. Visual Impact: The proposed telecommunications tower will be located in the rear yard of a property used for Industrial purposes. It is a visually unobtrusive location near transmission lines, railroads, and industrial buildings. It is located as far from residential properties and prominent roads as possible. The applicant must abide by all regulations regarding fencing, screening, outdoor lighting, outdoor storage, and all other telecommunication tower regulations as stated in the Golden Valley City Code. 10. Other Impacts to the City and Residents: Staff does not anticipate any other negative effects from the proposed telecommunications tower. Recommended Action Staff recommends approval of Conditional Use Permit 147 allowing for a telecommunications tower at 6100 Olson Memorial Highway. The approval of a Conditional Use Permit is subject to the following conditions: 1. The plans by submitted by Verizon Wireless on March 24, 2016, shall become a part of this approval. 2. The height of the telecommunications tower shall not exceed 80 feet. 3. The Board of Zoning Appeals shall approve any necessary setback variances before a building permit is issued. If the setback variances are not granted, the applicant shall locate the monopole in a similar location to the location in the attached site plan (in the rear yard of the property), it must meet minimum setback requirements, and an updated site plan shall be submitted to the City. 4. If additional cell carriers utilize this monopole, the operator and/or owner shall inform City Staff. The authorized representative for any additional cell carrier shall agree in writing to meet reasonable terms and conditions for shared use and sign the Conditional Use Permit agreeing to requirements set therein. 5. If the monopole is abandoned or unused, it, along with any associated facilities, shall be removed within twelve (12) months of the cessation of operations at the site unless a time extension is approved by City Council. 6. All regulations found in Section 11.71 of City Code: Telecommunications Towers and Antennas shall be met prior to the issuance of a building permit and maintained at all times for the duration of the Conditional Use Permit. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 8. Failure to comply with one or more of the above conditions shall be grounds for revocation of the Conditional Use Permit. Attachments Location Map (1 page) Applicant's Narrative (Buell Consulting) (2 pages) Letter from Verizon Wireless (1 page) Photos submitted by Buell Consulting (3 pages) Map of current level of Verizon Wireless coverage (1 page) Map of proposed level of Verizon Wireless coverage (1 page) Map of resulting level of coverage with co-location of State of Minnesota Tower (1 page) Map of resulting level of coverage with co-location of Crown Tower (1 page) Plans submitted by Buell Consulting on March 24, 2016 (14 pages) Regular Meeting of the Golden Valley Planning Commission April 25, 2016 A regular meeting of the Planni g Commission was held at the Golden Valley City Hall, cil Chambers, 7800 Golde Valley Road, Golden , Minnesota, on Monday, April 16. Chair Segelbau called the meeti order at 7 pm. Those present we lanning C mmis rs Baker, Blum, Johnson, Kluchka, Segelbaum, and Wald h r. s sent was Associate Planner/Grant Writer Emily Goellner, and Administrative ant Lisa Wittman. Commissioner Cera was absent. 1. Approval of tes April 2016, Regular anning Commissio eting MO by Waldhauser, seco ed by Blum and motion carried unanimously to approve t April 11 , 2016, minutes as ubmitted. 2. Informal Public Hearing — Conditional Use Permit— 6100 Olson Memorial Highway — Verizon Wireless — CU-147 Applicant: Rob Viera, Buell Consulting c/o Verizon Wireless Address: 6100 Olson Memorial Highway Purpose: To allow for an 80' monopole with an equipment platform in the Industrial Zoning District. Goellner referred to a location map and explained the applicant's request to build an 80' tall monopole and associated electrical equipment in an Industrial Zoning District at 6100 Olson Memorial Highway because the other co-location options in the area would not provide the level of service they need. She stated that the monopole would be placed in the rear yard of the property near transmission lines, other industrial buildings, and railroads. She noted that there will also be fencing and additional landscaping installed. Goellner discussed the applicant's demonstrated need for the proposed tower and stated that the proposed new monopole will help offload communication traffic from other nearby Verizon towers, and will provide space for two additional carriers. She added that the applicant will also be going before the Board of Zoning Appeals to request variances from the setback requirements. Baker asked who would own the monopole. Goellner said she didn't know and suggested he ask the applicant. Baker questioned if Verizon would be required to rent space on the monopole to their competitors. Goellner said the Zoning Code requires co-location on telecommunication towers. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 2 Blum said he noticed there are some other poles located on this site and questioned what they are used for. Goellner said she doesn't recall there being any other towers located on this site and discussed some of the other towers located nearby. Blum asked how this proposed tower compares to the one located on the Room and Board property. Goellner said they are very similar. Blum asked if there are any requirements regarding masking of the towers. Goellner said there aren't specific requirements regarding masking but there are requirements regarding the color of towers, the design of ground structures, lighting, and signage. Waldhauser asked if there is any revenue to the City with these types of monopoles. Goellner said the only revenue she is aware of is from the Conditional Use Permit application fee and the Building Permit fee. Johnson questioned if the City has any standards regarding the electromagnetic spectrum or if the City asks for certification or analysis on alternatives. Goellner said the City would look to the federal regulations for that information. Kluchka asked if the Barlow research tower located to the east of this site is still active. Goellner said yes. Segelbaum asked about the Code requirements regarding fencing and screening. Goellner explained that the Code states that all telecommunications towers and related building facilities shall be landscaped and screed with natural vegetation to lessen the visual impact. She added that the applicant will also be installing an 8-foot tall fence to help with screening and security. Baker asked if the Crown Tower located nearby is required to provide additional capacity. Goellner said yes, however that tower doesn't provide the service that Verizon is requiring. Rob Viera, Buell Consulting, representing Verizon Wireless, stated that engineers give him maps of a limited search area in which to locate a tower. He said they always look to co-locate on an existing tower first, but they were unable to do so in this case. Segelbaum questioned why this area was recommended. Viera stated that the towers in this area are over capacity now so they are trying to put some of the traffic from those towers onto this proposed new tower. He said they are also trying to improve coverage in this area. Kluchka asked if more towers like the one being proposed will be proposed in the future. Viera said no, and explained that in the future they will have smaller antennas on light poles, etc. and not new towers. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 3 Baker asked Viera who would own the tower. Viera said Verizon will own it. Baker asked if Verizon is obligated to share the tower with other providers. Viera said telecommunication companies share towers all the time. Waldhauser referred to the coverage maps and asked how various areas are served. Viera said all the areas shown on the maps have service, it is just not as good and there are more dropped calls and slower download speeds. Goellner asked Viera if all carriers measure their level of service the same way. Viera said he's sure they are all quite similar. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Waldhauser said the location seems reasonable, the tower will benefit local businesses, it won't be detrimental to residential properties and the applicant is meeting all the requirements. Segelbaum and Kluchka agreed. Blum also agreed and said he is surprised that the fees are so small. Goellner said the building permit fee is based on the value of the construction. MOVED by Waldhauser, seconded by Johnson and motion carried unanimously to recommend approval of Conditional Use Permit #147 to allow for a cell tower at 6100 Olson Memorial Highway subject to the following findings and conditions: Findings: 1 . Demonstrated Need for the Proposed Use: The applicant has demonstrated that the options to co-locate this telecommunications tower with existing towers will not adequately serve the area of concern. 2. Consistency with the Comprehensive Plan: The location of this proposed telecommunications tower is consistent with the Industrial designation of this property on the General Land Use Plan Map. The proposal is also consistent with Section 11.71 of City Code, which requires that a tower be placed in a visually unobtrusive location and that the proposal include landscaping and screening. 3. Effect on Property Values: Staff does not anticipate that the proposed telecommunications tower would have a positive or negative impact on the surrounding property values. 4. Effect on Traffic: The number of trips generated by the proposed telecommunications tower will not have a negative impact on traffic in the area. 5. Effect of Increases in Population and Density: The proposed telecommunications tower will not have a negative effect on population or building density. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed telecommunications tower is not anticipated to cause an increase in dust, odor, or vibrations. Minutes of the Golden Valley Planning Commission April 25, 2016 Page 4 8. Impact of Pests: The proposed telecommunications tower is not anticipated to attract pests. 9. Visual Impact: The proposed telecommunications tower will be located in the rear yard of a property used for Industrial purposes. It is a visually unobtrusive location near transmission lines, railroads, and industrial buildings. It is located as far from residential properties and prominent roads as possible. The applicant must abide by all regulations regarding fencing, screening, outdoor lighting, outdoor storage, and all other telecommunication tower regulations as stated in the Golden Valley City Code. 10.Other Impacts to the City and Residents: Staff does not anticipate any other negative effects from the proposed telecommunications tower. Conditions: 1. The plans by submitted by Verizon Wireless on March 24, 2016, shall become a part of this approval. 2. The height of the telecommunications tower shall not exceed 80 feet. 3. The Board of Zoning Appeals shall approve any necessary setback variances before a building permit is issued. If the setback variances are not granted, the applicant shall locate the monopole in a similar location to the location in the site plans submitted (in the rear yard of the property), it must meet minimum setback requirements, and an updated site plan shall be submitted to the City. 4. If additional cell carriers utilize this monopole, the operator and/or owner shall inform City Staff. The authorized representative for any additional cell carrier shall agree in writing to meet reasonable terms and conditions for shared use and sign the Conditional Use Permit agreeing to requirements set therein. 5. If the monopole is abandoned or unused, it, along with any associated facilities, shall be removed within 12 months of the cessation of operations at the site unless a time extension is approved by City Council. 6. All regulations found in Section 11.71 of City Code: Telecommunications Towers and Antennas shall be met prior to the issuance of a building permit and maintained at all times for the duration of the Conditional Use Permit. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 8. Failure to comply with one or more of the above conditions shall be grounds for revocation of the Conditional Use Permit. --Short Recess-- 3. eports Meetings of the Housing and Redevelopment Authority, City C cil, and of Zon' Appeals and other Meetings Baker gave an on the March 22, 2016, Board of Zoning Appeals meeting. Goellner s e applicant for the variance request at 221 Sunnyridge Lane has withdr her ap lica roposed monopole ocation 03/23/2016 Facing proposed monopole location facing SE Proposed monopole location 1 1 Facing proposed monopole location facing West roposed monopole ocation R 2 q . a Facing proposed monopole location facing North I ^ � V j � O � r a k IT U rnI w x , Wool -W l D ug las _ r > O • i O ,r •r" , U � x Lo UL W +� ,� ■.'# " _ � r O eo d v° Q� o \ v v o J CP v r. a o c � v J ex r a O O , u ria - cu ! . Dou las Dr O o g ,L a. U O `! a O • N v a m > i o m� ar I v L > ! °0 > u° k U O M167 t m y i� C C O J 11 L4— O cn p0 m J .. 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L. • , I_. 7 , r I• ,`. f I c i/L MN°47 i°4/L MS 1 AVM130 1H01a•01_6d 041 1°°ull 19°M Hl2lON 3AlilO SVl`Jf100 �BZ'fBOL -.�I � �' S9'L99 116199Z 3,LL,fZON --- ORDINANCE NO. 598, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 147 6100 Olson Memorial Highway Verizon Wireless, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is amended in Section 11.10, Subd. 2, and Section 11.36, by approving a Conditional Use Permit for a certain tract of land at 6100 Olson Memorial Highway, thereby allowing the installation of Telecommunications Tower in the Industrial Zoning District. This Conditional Use Permit is approved based on the findings of the Planning Commission pursuant to City Code Section 11.80, Subd. 2(G), which findings are hereby adopted and incorporated herein as follows: 1. The applicant has demonstrated that the options to co-locate this telecommunications tower with existing towers will not adequately serve the area of concern. 2. The location of this proposed telecommunications tower is consistent with the Industrial designation of this property on the General Land Use Plan Map. The proposal is also consistent with Section 11.71 of City Code, which requires that a tower be placed in a visually unobtrusive location and that the proposal include landscaping and screening. 3. Staff does not anticipate that the proposed telecommunications tower would have a positive or negative impact on the surrounding property values. 4. The number of trips generated by the proposed telecommunications tower will not have a negative impact on traffic in the area. 5. The proposed telecommunications tower will not have a negative effect on population or building density. 6. The proposed use is not anticipated to cause an increase in noise levels. 7. The proposed telecommunications tower is not anticipated to cause an increase in dust, odor, or vibrations. 8. The proposed telecommunications tower is not anticipated to attract pests. 9. The proposed telecommunications tower will be located in the rear yard of a property used for Industrial purposes. It is a visually unobtrusive location near transmission lines, railroads, and industrial buildings. It is located as far from residential properties and prominent roads as possible. The applicant must abide by all regulations regarding fencing, screening, outdoor lighting, outdoor storage, and all other telecommunication tower regulations as stated in the Golden Valley City Code. 10.Staff does not anticipate any other negative effects from the proposed telecommunications tower. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. The plans by submitted by Verizon Wireless on March 24, 2016, shall become a part of this approval. 2. The height of the telecommunications tower shall not exceed 80 feet. Ordinance No. 598 -2- May 17, 2016 3. The Board of Zoning Appeals shall approve any necessary setback variances before a building permit is issued. If the setback variances are not granted, the applicant shall locate the telecommunications tower in a similar location to the location in the plans submitted (in the rear yard of the property), it must meet minimum setback requirements, and an updated site plan shall be submitted to the City. 4. If additional cell carriers utilize this telecommunications tower, the operator and/or owner shall inform City Staff. The authorized representative for any additional cell carrier shall agree in writing to meet reasonable terms and conditions for shared use and sign the Conditional Use Permit agreeing to requirements set therein. 5. If the telecommunications tower is abandoned or unused, it, along with any associated facilities, shall be removed within twelve months of the cessation of operations at the site unless a time extension is approved by City Council. 6. All regulations found in Section 11.71 of City Code: Telecommunications Towers and Antennas shall be met prior to the issuance of a building permit and maintained at all times for the duration of the Conditional Use Permit. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Section 2. The tract of land affected by this ordinance is legally described as follows: Lot 1, Block 1, Expressway International Park Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 17th day of May, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/ Kristine A. Luedke Kristine A. Luedke, City Clerk city 0 golden*zv�,!rME MORANDUM Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 6. A. Approve Design Development Plans for the Brookview Community Center Replacement Project Prepared By Rick Birno, Director of Parks and Recreation Summary The design team from Hammel, Green and Abrahamson (HGA) will be presenting a brief power point review of the Design Development Plans for the proposed replacement of Brookview Community Center. City Council reviewed and discussed the Design Development Plans with consultants and staff at the May 10, 2016 Council/Manager work session. Staff is requesting approval to move forward on the following item: • Formal approval of the Design Development Plans with direction to begin the development of construction documents Team members from HGA will have a brief power point presentation on the Design Development Plans for the replacement of Brookview Community Center. Recommended Action Motion to approve Design Development Plans and authorize staff to proceed with the development of construction documents for the replacement of Brookview Community Center. city Of MI� golden MEMORANDUM alley Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 6. B. Authorize Project Labor Agreement for the Brookview Community Center Replacement Construction Project Prepared By Rick Birno, Director of Parks and Recreation Summary Staff is recommending a Project Labor Agreement (PLA) be implemented for the construction of the proposed replacement of Brookview Community Center. Council, representatives from Adolfson & Peterson and staff reviewed the proposed Project Labor Agreement at the May 10, 2016, Council/Manager meeting. After review, the City Council directed staff to move forward with a PLA for the Brookview project. There is no fee associated with this agreement and it provides the City with well-trained and experienced labor, on-time construction and a commitment to prevailing wages. Recommended Action Motion authorizing City Manager to sign Project Labor Agreement, contingent on City Attorney review, with the Minneapolis Building and Construction Trade Council for the Brookview Community Center Construction project. city o fVick, golden , ,* MEMORANDUM valley Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 6. C. Authorize Marketing Services Agreement with St. Louis Park Convention and Visitors Bureau Prepared By Rick Birno, Director of Parks and Recreation Summary St. Louis Park Convention and Visitors Bureau (DSLP) is organized as a non-profit destination marketing organization pursuant to Minn. Stat. 469.190 and is funded by lodging tax revenues levied and collected by the City of St. Louis Park. Staff has been working with the team at DSLP to develop a partnership to promote and market the City of Golden Valley. The idea to create a convention and visitors' bureau (CVB) to implement a strategic marketing and promotional effort for Golden Valley has been discussed in the past with the City Council. The City Council directed staff to explore options and make a recommendation for a marketing concept/relationship that would support community growth, stimulate economic development and bring more visitors to Golden Valley to enjoy our parks, community amenities and grow our local businesses. Staff is recommending DSLP as the organization to provide marketing services for Golden Valley. Council, DSLP representatives and staff reviewed the proposed Marketing Services agreement at the May, 10th, 2016 council work session. After review, the City Council directed staff to move forward with the proposed agreement. The Golden Valley partnership would be funded by a local 3% lodging tax which will require an ordinance approval by the City Council. Recommended Action Motion authorizing City Manager to Sign Marketing Services Agreement, contingent on City Attorney review, with the St. Louis Park Conventions and Visitors Bureau for the City of Golden Valley. city 0 "11 olden MEMORANDUM valley City Administration/Council 763-593-8003/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 6. D. Approval of Elected Official Out-of-State Travel Prepared By Timothy Cruikshank, City Manager Summary In 2005, the Minnesota Legislature adopted Minnesota Statute 471.661, requiring local units of government to adopt a policy that would control travel of elected officials outside of the state of Minnesota. The City approved Resolution 05-68 establishing the Elected Official Out-of-State Travel Policy at the November 15, 2005, City Council meeting. Under this policy the City recognizes that its elected official may at times receive value from traveling out of state for workshops, conference, events and other assignments. The policy sets forth the conditions under which the out-of-state travel will be reimbursed by the City. The City's Elected Official Out-Of-State Travel Policy requires Council approval, in advance, of the outside the state of Minnesota for elected officials. Under this travel policy: • Mayor Harris is requesting to attend the United States Conference of Mayors, June 24-27, 2016, in Indianapolis, Indiana. • Council Member Fonnest is requesting to attend the Growing Sustainable Communities Stn Annual Conference, October 4-5, 2016, in Dubuque, Iowa Currently, $5,000 is budgeted annually in the Council's budget for the out-of-state travel of elected official. Attachments • City Council Executive Summary of November 15, 2005 regarding Approval of Elected Official Out-of-State Travel Policy (4 pages) • Conference Information (3 pages) Recommended Action Motion to approve reimbursement of requested out-of-state travel for Mayor Harris and Council Member Fonnest. (;itv it Memorandum o en a e City Administration/Council 763-593-8096/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting November 15, 2005 Agenda Item 4. E. Approval of Elected Official Out-of-State Travel Policy Prepared By: Paula A. Graff, Human Resources Coordinator Summary In accordance with newly passed legislation, Minnesota Statute 471.661 Sec. 38, the City Council is required to develop a policy that controls travel of elected officials outside the state of Minnesota. Council reviewed a model policy at the September 13 Council/Manager meeting and asked that the item be prepared for formal action prior to the January 1, 2006 deadline. Attachments Resolution Establishing the Elected Official Out-of-State Travel Policy (3 pages) Recommended Action Motion to adopt Resolution Establishing the Elected Official Out-of-State Travel Policy. Resolution 05-68 November 15, 2005 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING THE ELECTED OFFICIAL OUT-OF STATE TRAVEL POLICY WHEREAS, the 2005 Minnesota Legislature required political subdivisions to develop a policy that controls travel of elected officials outside the state of Minnesota; and WHEREAS, the City of Golden Valley recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the attached Elected Official Out-of-State Policy which establishes the conditions under which out-of-state travel will be reimbursed, in accordance with Minnesota Statute 471.661 Section 38; BE IT FURTHER RESOLVED that this policy will be reviewed annually and is available for public inspection upon request, as required by statute. Linda R. Loomis, Mayor ATTEST: Donald G. Taylor, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Resolution 05-68 - Continued November 15, 2005 ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Golden Valley recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or as a Council Member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister-city' relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the City's policy for out-of-state travel by City employees. 5. Airfare will be reimbursed at the coach rate. Resolution 05-68 - Continued November 15, 2005 6. Mileage will be reimbursed at the IRS rate. If two or more Council Members travel together by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business. 7. Lodging and meal costs are limited to those which are reasonable and necessary. 8. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submitted to the Finance Department for payment. 9. The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. The United States Conference of Mayors Conference Registration 84"Annual Meeting June 24—27,2016 Indianapolis,IN REGISTRATION FORM Name Title: Preferred Name on Badge(First Nante Only) Organization Street Address City State Zip Telephone ( ) Fax 'Email Address Please make sure that this is a valid email account. Your receipt for payment and hotel request will be sent here. **If you would like a second confirmation sent to a different email address,please list second email address below: (Must be completed) Attendee(s)has special needs: ❑ Yes ❑ No (If yes,USCM will contact.) Gender(Mayors Only): ❑ Male ❑ Female Newly Elected: ❑ Yes ❑ No First Time Attendee: ❑ Yes ❑ No Accompanvine Family Members(No fee for spouse and children under 18 years of age): Name of Spouse/Partner(First and Last Name) Name of Children(First and Last Name): Name: Age: Name: Age: Name: Age: Name: Age: CONFERENCE REGISTRATION INFORMATION (No registrations will be processed without accompanying payment) Registration Fees: MEMBER NON-MEMBER Advance Registration: $800 $1500 (Payable by May 27) Late/On-Site: $975 $1900 (After May 27 and On-site) Checks or purchase orders for payment of registration fees should be made payable to:The United States Conference of Mayors. Refunds will be made for cancellations received in writing by May 27(less a$100.00 service fee). NO REFUNDS will be made for cancellations received after May 27,2016. ***************************************** CREDIT CARD AUTHORIZATION:Please note by submitting your card information,you are authorizing the USCM Meetings Department to use the card below to pay your registration fee. Credit Card Type: AMEX_MC VISA_Other(specify) Credit Card No. Exp. Date Signature of Cardholder PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO: The United States Conference of Mayors Attention: Meetings Department 1620 Eye Street,N.W.Washington,DC 20006 Telephone(202)293-7330---Fax(202)223-9540 HOTEL ACCOMMODATIONS RESERVATION REQUEST ❑ I DO NOT REQUIRE HOTEL ACCOMMODATIONS Please circle room type: ❑ The JW Marriott Single/Double Indianapolis $189 10 S.West Street Indianapolis,IN 46204 ❑King Bed ❑Queen Beds 855-973-6587 Taxes: 17% Name on Reservation: Arrival Date: Departure Date: Guarantee room to the following Credit Card(Check One): Visa MC AMEX Other(specify): Card No. Exp.Date Signature of Cardholder: Reservation Information 1. Do not call the hotels directly, as the hotels will accept ONLY reservations forwarded by The U.S. Conference of Mayors' office in Washinstton, DC. 2. Changes in arrival or departure dates and cancellation of hotel reservations must be submitted in writing to USCM, not the hotel. 3. Hotel accommodations cannot be assured at the above hotel after May 27, 2016. 4. All reservations will be charged a first night's room deposit, payable by a major credit card or advance payment. 5. You must cancel at least 24 hours in advance of the confirmed arrival date to avoid a one- night room charge. 6. The current parking rates are: self-park is $37 per day and valet park is $42 per day. 7. Check-in time is 3:00 p.m. and checkout time is 11:00 a.m. Growing Sustainable Communities- 9th Annual Conference -Dubuque, October 2016 Page 1 of 2 sustainable communities 9TH ANNUAL CONFERENCE Grand River Center I Port of Dubuque I Dubuque,Iowa III Home Programming Lodging Contact Us Sponsors About Online Registration Save the Date Begins June 1 9th Annual Conference Zal ed Oct. 4-5, 2016 Presented 1£hosted by: To submit a presentation propoo he 2016 conference, click h S U S T A I N A B L E Hosted by the City of Dubuque, Iowa and Sustainable City Network the Groi DUBUQUE Sustainable Communities Conference will be held at the Gtand River Center the Port of Dubuque at 500 Bell Street(View Map).The 9th annual Conferer days of education, inspiration and collaboration on topics of interest to anyone who cares l SUSTAINABLE CITY about the convergence of economic prosperity, ecological integrity and social/cultural + NETWORK vibrancy in community design and development. bw -'-\` ..««.iCtvNefwn.k nm Click here to view last year's conference program Brought to you by: In 2015, approximately 500 people from 100 different cities in 26 states attended the 8th annual event.Attendees included elected officials, municipal senior management and CRESCENT staff, as well as private-sector business leaders, university administrators,faculty and E L E C T R I C students,who participated in more than 30 workshops, mobile tours,two keynote 03 SUPPLY COMPANY luncheons and a networking reception. and other corporate sponsors #gsedubuque b Thank You 2015 Sponsors! Presented by the City of Dubuque and Sustainable City Network,the Growing Sustainable Communities Conference is sponsored by Crescent Electric Supply Co. and other corporate sponsors. AARP I Alliant Energy I ARCSA I ARVA,LLC I Badger Meter I Big Ox Energy Biobased Spray Systems,LLC I BIOFerm Energy Systems I Bluestem Communications Borgert Green I CB Solar I Collaborative Communities I Confluence I Conlon Construction Co. Crescent Electric Supply Co.I Dubuque Bank&Trust I Eagle Point Solar I EcoEngineers Envision Holdings I EPA Region 7 I Filtrexx Sustainable Technologies I Flexsteel Industries,Inc. Gronen Properties I Restoration I Gundersen Health System I HBK Engineering I HDR Horsley Witten Group I IA Economic Development Authority I IA State Revolving Fund I IIW Iowa Stormwater Education Program I John Deere I Kay Park Recreation I Lightbox Energy Loras College I Midwest Floating Island I Midwest Renewable Energy Association Northeast Iowa Community College I Roof Top Sedums I Selser Schaefer Architects Shive-Hattery I Tarkett North America I Terracon I TH Media I TischlerBise http://www.gscdubuque.com/ 4/20/2016 dty of 9 l AGENDA 'Ville Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber June 7, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Dr. Carlton Jenkins, Robbinsdale School District Superintendent (confirmed) 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting May 17, 2016 B. Approval of City Check Register C. Licenses: 1. Approve 2016-2017 Liquor License Renewals D. Minutes of Boards and Commissions: E. Bids and Quotes: 1. Award 2016 Asphalt Overlay 2. Award 1-394 1&1 Phase 1 3. Award 2016 Pavement Marking Contract 4. PUBLIC HEARINGS A. Public Hearing for the Issuance of Multifamily Housing Revenue Bonds proposed to be issued by the City of Minnetonka B. Public Hearing - Major PUD Amendment - Mortenson PUD 33, Amendment #3 C. Public Hearing - Conditional Use Permit - Ballet Studio at 1000 Boone Ave N D. Public Hearing - Zoning Code Text Amendment - Remove Temporary Events from Section 11.04 E. Public Hearing - Zoning Code Text Amendment - Amending R-2 Moderate Density Residential 5. OLD BUSINESS 6. NEW BUSINESS A. Consideration and Sale of Bonds and Certificates B. First Consideration - Subdivision Code Text Amendment - Frontage Requirement C. Announcements of Meetings 1. Future Draft Agendas: Council/Manager June 14, 2016, City Council June 21 and City Council July 5, 2016 D. Mayor and Council Communications 7. ADJOURNMENT AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room June 14, 2016 6:30 pm Pages 1. Golden Valley Community Foundation Update (20 minutes) 2. Winter Parking Restrictions (15 minutes) 3. Fiscal Disparities (15 minutes) 4. Annual Audit (15 minutes) 5. Lilac Plan (10 minutes) Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. W763-593-8006 s document is available in alternate formats upon a 72-hour request. Please call (TTY: 763-593-3968) to make a request. Examples of alternate formats y include large print, electronic, Braille, audiocassette, etc. dty to 94 AGENDA goldir I I Regular Meeting of the Vw1eyCity Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber June 21, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Certificate of Recognition - Gaylen Johnson 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting June 7, 2016 B. Approval of City Check Register C. Licenses: 1. D. Minutes of Boards and Commissions: E. Bids and Quotes: F. Appointment of 2016 Election Judges 4. PUBLIC HEARINGS A. Public Hearing - Conditional Use Permit - Ceramics Studio at 1000 Boone Ave N B. Public Hearing - Conditional Use Permit - Morrie's Heritage Car Connection C. Public Hearing - Storm Water Pollution Prevention Plan 5. OLD BUSINESS 6. NEW BUSINESS A. Second Consideration - Subdivision Code Text Amendment - Frontage Requirement B. Approve Bicycle and Pedestrian Planning Task Force Members Announcements of Meetings 1. Future Draft Agendas: City Council July 5, 2016, Council/Manager July 12, 2016 and City Council July 19, 2016 c. Mayor and Council Communications 7. ADJOURNMENT