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05-23-16 HRC Agenda Packet AGENDA � � ��:� �� ��� Human Rights Commission D 1 � City of Golden Valley �-d �t 7800 Golden Valley Road � � Golden Valley, MN 55427 MAY 23, 2016 6:30 pm Manager's Conference Room I. Call to Order II. Introductions (if needed) III. Approval of Agenda IV. Approval of March 31, 2016 Meeting Minutes V. Approval of Payment of Claims (if any) VI. Council Updates A. Resignation from Commissioners Phelps and Pruscini VII. Old Business A. Golden Valley Pride Festival Event Update (Burris) 1. HRC Sponsored EvenUConsider Stipend for OutFront MN Speaker B. Further Discussion of 2016 HRC Work Plan VIII. New Business A. Election of Chair and Vice Chair B. Re-schedule August 23, 2016 Regular Meeting IX. Adjourn MINUTES Human Rights Commission (HRC) � � �r��1�� �d.� Golden Valley City Hall ('��/'] L�� 7800 Golden Valley Road 1✓ V���.� Golden Valley, Minnesota 55427 � �` Manager's Conference Room March 31, 2016 Commissioners present: Carla Johnson, Chair Jonathan Burris, Vice Chair Adam Buttress Teresa Martin Susan Phelps Michael Pristash Nabil Pruscini Andrew Ramlet Commissioners absent: Nabil Pruscini Staff: Chantell Knauss, Assistant City Manager The meeting was convened at 6:33 pm by Chair Johnson. APPROVAL OF AGENDA Commissioner Martin made a request to add Sweet Potato Pie event under New Business. Motion by Commissioner Burris, second by Commissioner Pristash to approve the agenda with the following addition under New Business: Sweet Potato Pie Event. Motion carried 7-0. APPROVAL OF February 23, 2016 REGULAR MEETING MINUTES Motion by Commissioner Pristash, second by Commissioner Martin to approve the February 23, 2016 minutes with one correction: Motion by Commissioner Buttress to adjourn the meeting. Motion carried 7-0. COUNCIL UPDATES 2015 Annual Report and 2016 Work Plan — March 8, 2016 Chair Johnson provided the HRC with an update of her presentation to the City Council at their March 8, 2016 worksession. Vice Chair Burris was also in attendance. The City Council was very complimentary about the activities and programs the HRC has undertaken and supportive of the HRC's 2016 Work Plan. The 2015 Annual Report and 2016 Work Plan will be on the City Council agenda April 5, 2016 for approval. OLD BUSINESS Golden Vallev Pride Festival (GVPF) Update Commissioner Burris reported the official name of the event is "Golden Valley Pride Festival: Celebrating Community, Family and Friends." The event will be held Sunday, June 12 from Noon — 4pm. The Committee continues to work on coordinating an event for Saturday evening, June 11. There is a Festival planning meeting being held at Byerly's at the same time as this HRC meeting. Human Rights Commission March 31,2016 Meeting Minutes Page 1 of 3 The Festival planning committee is planning for an attendance of 500 people. Their thought is that for an inaugural event, that is a good number to anticipate and can plan for grow for future events. The Festival has submitted an application to march in the Twin Cities Pride Parade. Twin Cities Pride has committed to donating $500 toward the Golden Valley Festival. Commissioner Burris took the initiative to contact OutFront MN to inquire if they would have a representative available to speak at the GVPF. OutFront MN committed to having a representative at the GVPF. This is proposed to be the HRC's sponsored activity during the GVPF. "Hot Topics" was suggested as a potential topic, especially given the nature of the proposed bill on restroom use that has been introduced this legislative session. Commissioner Burris will talk with OutFront MN about their expectations for an honorarium and bring that information back to the HRC meeting in April. Golden Vallev Guidinq Principles Commissioners had questions regarding the impetus for the Guiding Principles and specific language and meaning of ordered bullets. Knauss explained the Guiding Principles are one of the action items that resulted from the City Council's Strategic Plan goal of Good Governance. The Strategic Plan was adopted by the City Council in July 2015. Knauss explained the Council had adopted the Guiding Principles and directed they be distributed to the Boards/Commissions. Board and Commission members have the option to sign to agree and abide by the Guiding Principles or there is also an option to decline. Leaque of Minnesota Human Riqhts Commissions Questionnaire, Item #8 (Reauests or suqqestions on how the Leaque could assist vour commission in 2016) Commissioners provided the following suggestions to respond to the League's questions: • The restroom bill introduced at the legislature • A speakers bureau as a resource to local HRCs for programming • Ideas for funding sources • Coordinate and facilitate local/regional meetings • Outreach to new immigrant populations and resources on how communities can connect with them 2016 Work Plan Knauss updated the HRC on her meeting with Communications staff and timeline for getting three articles, based on the State Demographer's information, in future City News newsletters. Communications staff provided a timeline of July/August, September/October, November/December issues. There was discussion on the process for getting the articles written in a timely manner. Knauss will draft the articles and email it out to the HRC for comments, then the articles will be edited by the State Demographer's Office and Communications staff. There was discussion on having a follow-up forum in early 2017, following the publication of the three articles. It was suggested that a potential panelist is the Director of Immigrant Populations at Hennepin County. There was a question of household income information for the City of Golden Valley. Knauss will contact the State Demographer's office to see if that information is available. Commissioner Martin volunteered to look into volunteer opportunities for the HRC to be involved and promote for the September 11 Day of Service and Remembrance event. Human Rights Commission March 31,2016 Meeting Minutes Page 2 of 3 NEW BUSINESS Discussion on International Refuqees It was the consensus of the HRC that this would be addressed in the "Growing Diversity" article based on the State Demographer's Office presentation. Sweet Potato Comfort Pie Commissioner Martin stated she is interested in having the HRC host a speaker or something during the Sweet Potato Comfort Pie event in January 2017, but would address it at a future meeting, given the late time. ADJOURN Motion by Commissioner Burris, second by Commissioner Martin to adjourn the meeting at 8:17 pm. Motion carried 7-0. Follow-up/tems: • Commissioner Burris will talk with OutFront MN about their expectations for an honorarium and bring that information back to the HRC meeting in April. • Commissioner Martin will look into volunteer opportunities for the HRC to be involved and promote for the September 11 Day of Service and Remembrance event. • Knauss will contact the State Demographer's office to see if Golden Valley household income information is available. • Knauss will draft City News newsletter articles for HRC review and comment. Carla Johnson, Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: Human Rights Commission March 31,2016 Meeting Minutes Page 3 of 3 C��� �7� � � ��,.�,�.�,' Ci Admir�istrati+�n Coun�il �� � / 763-593-3989/763-593-$109(f�x) �, �,,e.� ,�,F,.:: ..i�a,,,d<.> �,�...�,z s-�>,,- .a ,r>_r,..�.'�,,x�i�,f S"ilr , .,,,�<-'��""�;`�;=5,u�`��'i,� �,.��..,, .rr����� r,.;��.u.�a .,3,1<„.. , ..r ,..» ..„� �,..e,,.;��3:� Executive Summary For Action Golden Valley City Council Meeting May 17, 2016 Agenda Item 3. l.Acceptance of Human Rights Commissioner(HRC) Resignatians Prepared By Chantell Knauss, Assistant City Manager Summary Human Rights Commissianers Nabil Pruscini and Susan Pheips have submitted their resignations. Commissioner Pruscini plans to attend the May 23 HRC Meeting, so his resignation wouid be effective after that time. Attachments • Susan Phelps resignation notice (1 pagej • Nabil Pruscini resignation notice (1 page) Recommended Action Motion to accept Susan Phelps resignatian from the HRC, effective immediately and Nabil Pruscini's resignation from the HRC, effective�une 1, 2016. Knauss, Chantell From: Phelps Sent: Friday, May 06, 2016 7:15 AM To: Knauss, Chantell Subject: HRC Chantell, I am going to resign from the HRC. My schedule does nat work at all. Give my regards to the team. Sue Phelps 1 From: Nabil Pruscini Sent: Tuesday, Aprii 12, 2p16 2:48 PM To: Knauss, Chantell Subject: Letter of Resignation Dear Mayor Shep Harris, I am submitting this letter of resignation from my position as Member of the Human Rights Commission for the city of Golden Valley, MN. Together with my wife and kids we have reached the decision to take sometime off and devote ourselves to serve communities overseas. My last meeting day will be May 23�d, 2016. Thank you very much for the opportunity of serving the cammunity of Golden Valley. I will miss working with the fellow members of the Human Rights Commission. Kind Regards, Nabil Pruscini Golden Valley Pride Festival—Annual LGBTQ Pride Event Celebrating Community, Fa... Page 6 of 9 EVENT SCHEDULE 10:30-11:45 Interfaith religious service 12:00 Festival kick-off 12:00-4:00 Bouncy house,community booths, and food trucks open 12:00-12:45 Musical performance by Outloud! from Twin Cities Gay Men's Chorus 1:00-1:30 OutFront Minnesota keynote presentation by Phil Duran, Legal Director and Tom Knabel 1:45-2:45 Musical performance by Freedom Jazz! Big Band from Minnesota Freedom Band 3:00-4:00 Musical performance by The Sons of Moses cover band QUESTIONS ABOVT THE EVENT? Ask on our Facebook page or send us an email and we'll get back to you. Yaur Name Your Email Subject http://www.goldenvalleypride.com/ 5/20/2016 � ����� �� R��� ��� �� � � � , `�� �� �'" � , � :J� b�,i'=;: � CITY OF GOLDEN VALLEY ��.�� � ,� . _ HUMAN RIGHTS COMMISSION 2016 PROPOSED WORK PLAN March 15, 2016 The Golden Valley Human Rights Commission (HRC) proposes the following work plan for 2016: HRC Conversations The HRC would like to focus their 2016 Conversations Series on the demographics of Golden Valley. On February 23, 2016, the HRC hosted a representative from the State Demographer's Office and heard demographic information on the areas of: Population Shifts, Aging Trends and Growing Diversity. Based on the State Demographer's presentation, the HRC will create a three-part series of articles to be published in three issues of the City News, which is distributed to nearly 9,000 Golden Valley households. Communitv Outreach The HRC would like to participate in community outreach activities by having staffing a booth at community events, such as the Golden Valley Music & Arts Festival. Specific community events will be determined, as they present themselves. September 11 Dav of Service and Remembrance The HRC would like to sponsor its fourth annual September 11 Day of Service and Remembrance in partnership with a local non-profit organization, to be determined. This has been a successful event in 2013, 2014 and 2015. The HRC would like to continue sponsoring this volunteer effort. Due to September 11, 2016 falling on a Sunday this year, this event would be scheduled for either Thursday, September 8 or Monday, September 12. HRC Conversations The HRC would like to keep the option open of hosting a forum with a speaker or panel, to further the dialogue in the community about the three topic areas based on the State Demographer's Office presentation and three-part series of articles in the City News. If held, the forum speakers/panelists would be determined at a later time and the event would be held in either Fall 2016 or early 2017. HRC Conversations, Martin Luther Kinq, Jr. Dav Event—Januarv 16 2017 will be the 27t year the General Mills Foundation and United Negro College Fund have celebrated Dr. Martin Luther King, Jr.'s legacy of service by sponsoring a breakfast and inspirational speaker on the holiday that honors him. The HRC would like to continue to purchase tickets and sponsor tables to this event for Golden Valley residents to be able to attend and participate, compliments of the HRC. Because this event is held in January of each year, the HRC wants to include it in the prior years' work plan. Approved by the City Council: March 5, 2016 members e Commission s erve until Dece 1 of the ye ' which their expires or until r successors ar pointed. r icle III: Organization A. Officers. The officers of the Commission shall be Chair and Vice-Chair, elected from the members of the Commission. Chair. The Chair's position rotates annually and serves for one year. The Chair may not serve consecutive terms as Chair. The responsibilities of the Chair are: a. preside at all meetings of the Commission in a productive and time efficient manner; b. ensure that the Commission conducts its activities within the stated mission and by-laws of the Commission; c. appoint Commissioners to subcommittees; d. monitor and ensure the progress and completion of the Commission's work plan; and e. report to City Council. Vice-Chair. The Vice-Chair rotates annually and serves for one year. The Vice-Chair may not serve consecutive terms as Vice-Chair. The responsibilities of the Vice-Chair are: a. perform the duties of the Chair in the absence or incapacity of the Chair; and b. in the event of resignation or death of the Chair, the Vice-Chair shall perform such duties as imposed on the Chair until the original term of the Chair has expired. B. Staff Liaison. A staff liaison t he Commission shall b ppointed by the City Manager. The staff liaison's re onsibilities are: a. facilitate or sist in the meetings; b. keeping the Commission's me ng agendas and min s in accord ce with the City's r ord keeping procedu s and Minn ota Statutes; c. rec ding the attendance of ommission members; d. k ping the City Man er informed of the ommission's usiness; and . assisting the Comm' ion in considering th financial needs and if deemed nec ssary, request appropr' e funding from the City Council thro h the annual budget p cess. C. De gation of Duties. O cers may delegate du ' s of their position to other Co issioners as deeme appropriate by the Co mission. . Subcommittees. bcommittees shall no consist of a majority or more of currently appointed Commission members. Article IV: Election of Officers A. Elections and Terms of Office. The Chair and Vice-Chair shall be elected from the Commission membership by its members at its regular Annual Meeting. Terms of office shall be for a maximum of two years and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms. B. Vacancies. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. . eetings A. Open Meetings. All meeti of the commission s e conducted in accordance with the Minne ta Open Meeting Law his means all busin s and discussion occurs at a eting which has been osted and is open to e public. A quorum of the me ers should not discus ommission busine y email, forms of social me a, telephone or infor I meetings. B. Annual M ting. The Annual M ing of the Commissi shall be a regular meeting, ty cally the first meetin after new Commissio rs are appointed, at which ti elections will be he and the following ye s work plan will be discus d. C egular Meetings. he regular meetings the Commission shall be Id on e fourth Tuesday the month at City Ha t 6:30 p.m. The Commis n may, by a majority vote change its regular m ing dates for any reason rovided proper public n ice of the changed eting is provided. D. Special eetings. Special m tings of the Commission ay be called by the Chair or o commissioners, y the City Council, for th urpose of transa ing any business d ignated in the meeting no ' e. The notice for a spe ' I meeting shall be sted in compliance with t Minnesota State Statutes g erning public meet' gs. The staff liaison shall ify Commissioners at least t ree (3) days prior the meeting of the date, ti e, place and purpose of the special meeting. special meeting must also e posted in accordance with t requirements o he Minnesota Open Meeti Law. E. Quoru and Voting. The presenc f a majority of all regular me ers currentl appointed to the Commiss' n shall constitute a quorum for e purpose of co ucting its business and ex cising its powers and for all ot r purposes. In t event a quorum is not re hed, a smaller number of ine ers may meet to ave informal discussion, wever, formal action shall not e taken and must be reserved for such time when a quorum of the Com " sion is reached. F. Subcommittee M tings. Subcommittee meetin shall be held at a date and time that does ot conflict with the Commissio s regular and special meetings. The s liaison shall be notified of th date, time, location and topic of all Subcommit e meetings. Human Rights Commissioners • Carla Johnson, Chair, May 2016 • Adam Buttress, May 2018 • Jonathan Burris, May 2016 • Teresa Martin, May 2017 • Susan Phelps, May 2017 • Michael Pristash, May 2017 • Nabil Pruscini, May 2018 • Andrew Ramlet, student, May 2016 Date indicates term expiration.