02-09-16 CM Minutes Council/Manager Meeting Minutes
February 9, 2016
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tim Cruikshank, Director of Parks and Recreation Director Rick Birno;
Physical Development Director Marc Nevinski, Finance Director Sue Virnig, Fire Chief
John Crelly, Planning Manager Jason Zimmerman, Golf Manager Ben Disch, and
Administrative Assistant Judy Nally.
Golden Vallev Fire Relief Association By-law Amendments
Fire Relief Association President Bryan Magnuson was in attendance to review the mission
and budget for the Association. He also reviewed the amendments to the by-laws, which
includes increasing the lump sum pension from $7,500 to $7,750 and setting the Deferred
Retirement Benefit interest to 0 percent.
The Council supports the amendments to the by-laws and directed Staff to place them on a
future City Council agenda for consideration.
Brookview Communitv Center Replacement - Desipn Check-in and Financinq
Rick Birno and Glenn Waguespack from Hammel, Green and Abrahamson (HGA)
presented a PowerPoint presentation and overview of current design work in progress
including the Teen Committee and Open Space and Recreation Commission feedback.
Site plan review including community gardens, stormwater infiltration features, teen garden,
trail system, native edge, main and secondary entryways, and site plan review.
The Council reviewed conceptual designs, design team visions, concepts of new floor
plans, site plans, massing studies, site plan circulation for pedestrian/bikes, golf cart path
and vehicular traffic, golf cart staging, grading, rain gardens, display, seating and lobby
areas, catering kitchen, park and rec offices and golf offices. The also discussed the
exterior birds eye view from the northwest, the study of exterior brick veneer and metal
panel and options, green roofs, native grasses, views of the building, viewing areas, solar
panels, green initiatives, and LEED certification.
Sue Virnig reviewed the estimated tax impact for the Community Center replacement.
The Brookview Community Center replacement Open House will be held on February 23,
2016, from 6-7:30 pm at the Brookview Community Center.
Council Items:
Guidinq Principles
Tim Cruikshank presented an overview of the proposed Guiding Principles.
The Council discussed how to deal with the media, support for Council decisions after
action has been taken, addressing topics as an individual Council Member, Staff Code of
Conduct, how the Guiding Principles will be enforced, the process for conducting hearings,
and how complaints will be addressed.
Staff was directed to add an item to a future Council/Manager meeting about Carver
Governance.
Council/Manager Meeting Minutes
February 9, 2016 — Page 2
After discussion, the majority of the Council supported the Guiding Principles and
recommended the item be placed on a future Council meeting for consideration.
Council Aqenda Format
Tim Cruikshank reviewed the amendments to the format. The proposed amendments
include: addition of the City logo, removal of the section regarding public hearing schedule,
and starting public hearings after the consent agenda and not at 7 pm.
The consent agenda will be amended by allowing only Council Members and/or Staff to
remove an item from the consent agenda. Items on the consent agenda will be non-
controversial items and/or general business items. Any items that may generate discussion
will be placed under new business. The Mayor will continue to read the consent agenda
items. Any item removed from the consent agenda will be removed and considered at the
end of new business.
Items placed under new business will be introduced by the City Manager and/or Staff and
discussed by the Council. The Council is requested to review the future draft agendas and
notify the City Manager if they would like an item moved to new business.
Second consideration of Ordinances will be considered under new business. The City
Manager and/or Staff will provide a brief explanation. The public may be recognized and
speak regarding any Second Ordinance considerations. The Council may limit the time the
public is allowed to speak.
The Pledge of Allegiance will be conducted prior to the City Council meeting. The Council
meeting will start with the Call to Order and the Roll Call.
No changes will be made to the Open Forum policy.
The Council supported the amendments to the Council meeting agenda format.
Neiqhborhood Notification Policy
Jason Zimmerman reviewed the proposed amendments to the policy. The proposed policy
outlines when a neighborhood mailing and/or neighborhood meeting will be held
depending upon the type of planning application that is submitted.
The Council discussed the mailing guideline process, timing of mailings and holding
neighborhood meetings, difference between public hearings and neighborhood meetings,
fairness to residents and property owners, and the staff process for meeting with
developers, business owners and residents.
The Council consensus was to place the neighborhood notification policy on a future
agenda for consideration.
Council/Manager Meeting Minutes
February 9, 2016 — Page 3
Flavored Tobacco
Tim Cruikshank reviewed the background information provided by staff outlining limiting
flavored tobacco products.
Council Member Fonnest introduced Betsy Brock, Research Director, and Kari Oldfield,
Legal and Community Outreach Coordinator, for The Association for Nonsmokers
Association - Minnesota, who provided information regarding flavored tobacco products.
He also passed around a container of flavored tobacco products.
The Council discussed and had questions regarding Minneapolis, St. Paul, and suburban
ordinances, the process for considering any changing to tobacco ordinances, tobacco
prices and flavoring, what percentage of flavored tobacco Golden Valley businesses sell,
requesting Teen Committee comments regarding possible changes, current State Law and
any proposed State legislation, possible capturing of cigar-tobacco increase to use for City
programs, and the current fine structure.
The Council questioned if City government should get involved with any restrictions, and
discussed how banning flavored tobacco would not stop teens from going to other cities to
purchase products, aid if other cities might be interested in restricting the sale of flavored
tobacco.
The consensus of the Council was to gather additional information throughout the year,
such as finding out from current license holders how much flavored tobacco and tobacco
products are sold within the City.
The meeting adjourned at 9:40 pm.
Judy Nally
Administrative Assistant