12-08-15 CM Minutes Council/Manager Meeting Minutes
December 8, 2015
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tim Cruikshank, Director of Parks and Recreation Director Rick Birno;
Physical Development Director Marc Nevinski; City Engineer Jeff Oliver, Engineer Eric
Seaburg and Administrative Assistant Judy Nally.
Brookview Community Center Replacement Project Schedule Review
Rick Birno and Glenn Waguespack from Hammel, Green and Abrahamson (HGA)
reviewed the preliminary project schedule. Birno highlighted some of the key dates in the
project schedule, schematic design phase, design development phases, construction
documents phase, bidding/negotiation phase and construction phase 1 and 2.
The Council had questions regarding the public input process, funding, naming rights,
construction phases, contingency funds, bidding process, and design development.
The authorization to proceed with the Community Center remodeling and authorization to
sign the contract for the design, engineering and construction administration for the
remodeling will be on the December 15, 2015 City Council agenda for approval.
Douglas Drive Reconstruction Project Update
Eric Seaburg and Jeff Oliver presented a PowerPoint history of project, process for
design, proposed improvements, construction schedule, detours, finances, cost
breakdown and communications strategy. They also reviewed the Honeywell pond quality
improvements and railroad crossing regulations.
The Council had questions regarding landscape improvements, plantings in median,
concrete design, access to roundabouts, trees, winter maintenance, maintenance
challenges, fiberoptics, complete streets, open house, railroad crossing quiet zones,
construction newsletters and communications with residents and business districts,
pedestrian markings and detours.
Staff was requested to provide information to the public regarding navigating a roundabout
in the City newsletter and on the website.
2016 Government Affairs Priorities
The Council reviewed the 2016 priorities list some of which are supported by the League
of Minnesota Cities and/or Metro Cities. There are also some newly added Golden Valley
initiatives.
After discussion by the Council it was determined that the list will be broken down into an
external and internal list. The Council will remove the park dedication formula, condo
reform and Highway 169 for future discussion. The Joint Water Commission infrastructure
improvement fund has been completed and will be removed from the list.
Tim Cruikshank suggested inviting Gary Carlson from the League of Minnesota Cities to
attend the July or August Council/Manager meeting to discuss fiscal disparities.
Council/Manager Meeting Minutes
December 8, 2015 — Page 2
The Council reviewed the priorities and decided the 2016 Government Affairs Priorities
are as follows: DeCola Pond Area Flood Mitigation, Public Safety Improvements at
Douglas Drive/Hwy 55 Intersection, Brookview Community Center Capital Improvement
Funds, METRO Blue Line Extension Funds and Metropolitan Council Inflow/Infiltration
Grants- Public and Private Improvements.
Staff will bring the priorities back to the January 5, 2016 regular Council meeting for
consideration.
Council Goal Setting Workshop Date and Format
Tim Cruikshank suggested the Council hold the Goal Setting Workshop during the week in
the evening at the Brookview Grill at 5 or 5:30 pm. The workshop will review the 2016-18
Strategic Plan. The Council and Department Heads will be requested to list their 2016
Goals and 2015 Accomplishments. The lists will be compiled and will be discussed at the
workshop.
The Council set Monday, January 25, 2016 as the date for the Goal Setting Workshop.
The Council also agreed to reset the City Council meeting for June 7 meeting to June 8,
2016.
The meeting adjourned at 8:40 pm.
Judy Nally
Administrative Assistant