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06-28-16 HRC Agenda Packet , AGENDA =y��` a'�� Human Rights Commission �� ] � City of Golden Valley 4� � � � 7800 Golden Valley Road , � ii � , Golden Valley, MN 55427 JUNE 28, 2016 6:30 pm Council Conference Room I. Call to Order II. Introductions (if needed) III. Approval of Agenda IV. Approvaf of May 23, 2016 Meeting Minutes V. Eleanor Trenary, PRISM Community Engagement Manager(September 11 Day of Service and Remembrance Event) VI. Approval of Payment of Claims A. OutFront MN — Pride Festival Honorarium VII. Council Updates VIII. Old Business A. Golden Valley Pride Festival Event Recap (Burris) B. Further Discussion of 2016 HRC Work Plan (All) IX. New Business A. Municipal Quality Index (Martin) B. Bill Hobbs Award Process X. Adjourn MINUTES � � � , �, Human Rights Commission (HRC) -} �� Golden Valley City Hall O��Qyt 7800 Golden Valley Road ��'� �' Golden Valley, Minnesota 55427 � � � Manager's Conference Room May 23, 2016 Commissioners present: Carla Johnson, Chair Jonathan Burris, Vice Chair Adam Buttress Teresa Martin Nabil Pruscini Andrew Ramlet Commissioners absent: Michael Pristash Staff: Chantell Knauss, Assistant City Manager The meeting was convened at 6:37 pm by Chair Johnson. APPROVALOFAGENDA Commissioners had no changes to the agenda. APPROVAL OF MARCH 31, 2016 REGULAR MEETING MINUTES Motion by Commissioner Burris, second by Commissioner Martin to approve the March 31, 2016 minutes: Motion carried 5-0. COUNCIL UPDATES Resiqnation from Commissioners Phelps and Pruscini Knauss reported the City Council received and accepted resignations from Commissioners Phelps and Pruscini. Commissioner Phelps resignation was effective immediately and Commissioner Pruscini's is effective June 1, 2016. OLD BUSINESS Golden Vallev Pride Festival (GVPF) Update Chair Johnson reported she had registered the HRC for a booth at the Pride Festival and graciously paid the registration fee of$50. Chair Johnson declined reimbursement for the registration fee. Commissioner Pruscini arrived at the meeting. There was discussion concerning the HRC-sponsored speakers for the GVPF are only scheduled for 30 minutes total. The HRC was concerned this would not be enough time for both speakers to get any information out. Commissioner Ramlet suggested an alternate schedule which would provide the HRC-sponsored speakers a minimum of 45 minutes total. Commissioners Burris and Ramlet will attend the next GVPF committee meeting on June 25 to propose the alternate schedule. A suggestion was made to ask GVPF to the update the event schedule to state, to add "OutFront Minnesota Keynote presentation by Phil Duran, Legal Director and Tom Knabel, National Human Human Rights Commission May 23,2016 Meeting Minutes Page 1 of 3 Rights Campaign Board Member (sponsored by the City of Golden Valley Human Rights Commission)" so the GVHRC is identified as the sponsors of this portion of the GVPF. Motion by Commissioner Burris, second by Commissioner Martin to provide a speaker honorarium of$250 each for Phil Duran, OutFront MN and Tom Knabel, National Human Rights Campaign. Motion carried 6-0. Commissioner Burris offered to take the HRC magnets with him and bring them to the GVPF for HRC to give away at their booth. Knauss will work with Communications staff to update the HRC brochure with information on the two commissioner and one student representative vacancies. These will be given out at the GVPF. Knauss will also work with Communications staff to provide a large poster of the HRC magnet for display at the GVPF. The brochures, poster and easel will be picked up by Commissioner Burris on or before June 10 at City Hall. The schedule for staffing the HRC booth is: 9:30am Set-up Commissioners Johnson and Buttress Noon —2pm Booth Staffing Commissioners Buttress and Ramlet 2pm —4pm Booth Staffing Commissioners Burris and Martin 4pm Clean-up Commissioners Ramlet and Pruscini Commissioner Burris will take home the HRC's canopy, weights & table for storage Further Discussion of HRC Work Plan For their September 11 Day of Service and Remembrance, HRC discussed a joint food drive with PRISM. In order to get ideas for a successful event partnership, Commissioner Martin will invite the Executive Director of PRISM to the June 28 HRC meeting. Commissioner Martin would like the HRC to consider sponsoring a speaker during the Sweet Potato Pie event in January 2017. NEW BUSINESS Election of Chair and Vice-Chair The HRC discussed the Chair and Vice-Chair duties. Motion by Chair Johnson, second by Commissioner Martin to appoint Commissioners Burris and Buttress as Co-Chairs. Motion carried 6-0. Co-Chairs Burris and Buttress will alternate chairing the meetings on the following schedule: June — Co-Chair Buttress December— Co-Chair Buttress July— Co-Chair Burris January 2017 — Co-Chair Burris August—Co-Chair Buttress February 2017 —Co-Chair Buttress September— Co-Chair Burris March 2017— Co-Chair Burris October— Co-Chair Buttress April 2017 — Co-Chair Buttress November— Co-Chair Burris May 2017 —Co-Chair Burris Human Rights Commission May 23,2016 Meeting Minutes Page 2 of 3 Re-Schedule Auqust 23, 2016 Reqular Meetinq Knauss explained the need to re-schedule the regular August meeting from the 23`d due to a scheduling conflict. Motion by Commissioner Martin, second by Commissioner Johnson to re-schedule the meeting to Thursdav, Auqust 18 at 6:30 pm. Motion carried 6-0. Other Business Commissioner Johnson announced that she did not seek to renew her commission appointment to the HRC, therefore this is her last meeting. Commissioners extended their thanks to both Commissioners Johnson and Pruscini for their service and dedication to the HRC and wished them well on their next adventures. ADJOURN Motion by Commissioner Ramlet, second by Commissioner Martin to adjourn the meeting at 8:05 pm. Motion carried 6-0. Follow-up Items: • Co-Chair Burris and Commissioner Ramlet will attend the May 25 GVPF committee meeting to suggest the alternate schedule • Knauss will work with Communications staff to update the HRC brochure with information on the two commissioner and one student representative vacancies. • Knauss will work with Communications staff to provide a large poster of the HRC magnet for display at the GVPF. • Co-Chair Burris will pick up the HRC brochures, poster and easel from City Hall on or before June 10 for the GVPF • Commissioners will attend and staff the HRC booth at the GVPF as scheduled • Commissioner Martin will contact the Executive Director of PRISM and invite her to the HRC's June 28 meeting Adam Buttress, Co-Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: , 2016 Human Rights Commission May 23,2016 Meeting Minutes Page 3 of 3 0 U T F R 0 N T RECEIVED MINNESOTA JUN 1 71p16 �� `�' �� j'��e� ��b��i��6��►i� To: Please mail payment to: City of Golden Valley Human Rights Commission OutFront Minnesota c/o Chantell Knauss Attn: Barb Yanisch 7800 Golden Valley Road 310 38th Street East #209 Golden Valley, MN 55427 Minneapolis, MN 55409 DESCRIPTION AMOUNT Golden Valley Pride (June 12, 2016) honorarium $250.00 TOTAL $250.00 Tax I.D. Number: 41-1892897 www.outfront.org 310 East 38th Street, Suite 209, Minneapolis, Minnesota 55409 p.612.822.0127 f.612.822.8786 toll-free.800.800.0350 � GECr1Bi�-+uz City of Golden Valley, MN: HRC Bill Hobbs Human Rights Award Page 1 of 2 YUU ARE HERE: No��ne > City Gavernn7ent > Baards &Commissions > HRC > Bili Hobbs Human Rights /�ward Bill Hobbs H man Rig ts Award Every community has people who wark to build an environment that promotes fair and equal treatment for everyone. Often their special efforts are unrecognized outside their own circle of friends, co-workers, and neighbors. The Gniden Valley Human Rights Commission (HRC) seeks to recognize and support the efforts of these individuals through the Bill Hobbs Human Rights Award. The HRC accepts nominations for the award each year. Eligil�ility Submit a narnination anline » Nominees must live, work, or conduct business in the city of Golden Valley during the nomination year. Nominee activities proposed for recognition should have a positive impact or clearly impraved understanding or cooperation in the areas of race, color, religion, gender, national origin, disability, age, sexual orientatinn, or familial status. Nominee services must be either valuntary or abnve-and-beyond a paid employee's usual job responsibilities. Members of the Golden Valley Human Rights Commission are not eligible for the award while serving on the commission. Nomination Process Nominations may be submitted by either an individual or an organization (ie, a club, social agency, unit of government, religious denomination, school, or business). To submit a nomination, either: Fill out the onlir�e nomination form Selection Process The recipient is selected by members of the Golden Valley Human Rights Commission. The Commission may give special consideration to activities that have occurred for an extended time, at least part of which have taken place during the current year, and that have had a significant impact on an affected group or individual. Award Presentation http://www.goldenvalleymn.gov/boards/humanrights/hobbs-award.php 6/24/2016 City of Golden Valley, MN: HRC Bill Hobbs Human Rights Award Page 2 of 2 The award is presented during a City Council Meeting. The recipient's name is inscribed on a plaque permanently displayed in Golden Valley City Hall. In addition, the recipient receives a similar plaque inscribed with his/her organization's name. GoEden Vailey Police Department 7800 Golden Valley Rd Golden Valley, MN 55427 Phone: 763-593-8079 Fax: 763-593-8098 Emergency: 911 TTY: 763-593-3968 ..; Email Us Past Recipients 2009 - Tom Henderlite 2005 - Hilmer Erickson 2002 - Mary E. Anderson 2001 - Ronald Davis 1999 - Bill Hobbs U City of Golden Valley, 2013 7800 Golden Valley Road, Golden Valley, MN 55427 763-593-8000 � TTYe763-593-3968 http://www.goldenvalleymn.gov/boards/humanrights/hobbs-award.php 6/24/2016