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08-03-16 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber Wednesday, August 3, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager Meeting - May 10, 2016 3-4 2. City Council Meeting - July 19, 2016 5-8 B. Approval of City Check Register 9 C. Licenses: 1. Gambling License Exemption and Waiver of Notice Requirement - Angel Foundation 10-12 2. Gambling License Exemption and Waiver of Notice Requirement - Cancer Legal Line 13-15 D. Minutes of Boards and Commissions: 1. Planning Commission - June 27, 2016 16-20 2. Environmental Commission - April 25, 2016 21-22 3. Human Services Fund - May 9, 2016 23-24 4. Bassett Creek Watershed Management Commission - May 19, 2016 25-31 E. Approval of One-Year Extension of Zoning Code Variance for 43 Western Terrace 32-39 F. Receipt of June Financial Reports 40-48 4. PUBLIC HEARINGS A. Public Hearing - Approval of Conditional Use Permit 151 - 9050 Golden Valley Road - Affinity Plus Federal Credit Union, Applicant - Item tabled from July 5 City Council Meeting 49-50 5. OLD BUSINESS 6. NEW BUSINESS A. Authorization PUD Sub-Permit - Hidden Lakes PUD No. 74, Amendment No. 6 - 1725 Bridgewater Rd - Arash Allaei, Applicant - Item tabled from July 5 City Council Meeting 51 B. METRO Blue Line Extension Update 52-53 6. NEW BUSINESS - continued C. Announcements of Meetings 1. Future Draft Agendas: Council/Manager August 8, 2016, City Council August 16 and September 6, 2016 54-56 D. Mayor and Council Communications 7. ADJOURNMENT Council/Manager Meeting Minutes May 10, 2016 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope, City Manager Tim Cruikshank, Finance Director Sue Virnig, Parks and Recreation Director Rick Birno, Communications Manager Cheryl Weiler, Physical Development Director Marc Nevinski and Administrative Assistant Judy Nally. Open Space and Recreation Commission Annual Report Open Space and Recreation Commission Chair Bob Mattison was in attendance to review the Commission's 2015 Annual Report. He highlighting major activities including the replacement of the Brookview Community Center, Sochacki Park/Blue Line Light Rail Transit and some Park Improvements such as Sandburg Athletic Complex, gazebo, new play structures and tennis courts. The Council discussed proposed park improvements, Community Center remodeling, community gardens, use of hockey rinks as a dog park, potential location for a park on the west side of the City, and the 2016 work plan. Discover St. Louis Park Convention and Visitors Bureau Draft Marketing Services Agreement Discover St. Louis Park Convention and Visitors Bureau (DSLP) President and CEO Becky Bakken, and Board Member John Smith, distributed copies of sample DSLP event space planning guides, destination guide and meeting and event tourism quick guides and reviewed information from their website which outlined the types of information available. Bakken reviewed the marketing services agreement. Rick Birno reviewed how partnering with DSLP would help Golden Valley in bringing in more traffic to the new Community Center, along with increased park usage and local businesses. The Council had questions about the marketing plan, incorporation of Golden Valley, measuring its success, participation and addition of other local businesses, timeline, process and City delegates. The consensus of the Council was to proceed with consideration of the proposed marketing agreement and place it on a future City Council meeting for approval. Brookview Community Center Design Development Plan Review Rick Birno and Glenn Waguespack from Hammel, Green and Abrahamson (HGA) presented a PowerPoint presentation and design development overview which included site plan designs, various birds eye view of the project, pedestrian views from various areas, lower and upper level floor and finish plans, views of lobby, bar and grill, pro shop and project sustainability strategies. Rick Birno and Senior Project Manager Tim Maher, Adolfson & Peterson Construction Company, reviewed the project budget, and the Project Labor Agreement (PLA) Council/Manager Meeting Minutes May 10, 2016— Page 2 After discussion the Council consensus was to proceed with approval of the design development plans, construction documents and Project Labor Agreement. The Council will consider the items at a future City Council meeting. Citizen Survey Questions Tim Cruikshank and Cheryl Weiler reviewed the 2013 survey which was revised to include possible questions and/or topics to be used in the 2016 survey. The Council discussed the process for conducting the survey, question phrasing, timeline, and obtaining a good cross section of residents to participate. After discussion by Council it was determined to proceed with the city-wide survey. The Council will submit topics to be included in the survey to the City Manager. The survey consultant will prepare a draft of the survey for review by the Council. The Council adjourned to take a tour of the newly remolded physical development department. The meeting adjourned at 9:35 pm. Judy Nally Administrative Assistant of ' UNOFFICIAL MINUTES CITY COUNCIL MEETING l old c li GOLDEN VALLEY, MINNESOTA valley July 19, 2016 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 113. Roll Call Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Andy Snope and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Garry and City Clerk Luedke. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve the agenda of July 19, 2016, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Clausen, seconded by Council Member Snope to approve the consent agenda of July 19, 2016, as revised: removal of 3E-Hire Morris Leatherman Company to conduct the 2016 Citizen Survey and 3H-Authorize purchase of 9450 Olympia Street for the Flood Damage Reduction Assistance Grant Program and the motion carried. 3A. Approve Minutes of the City Council Meeting of July 5, 2016. 3131. Approve City Check Register and authorize the payment of the bills as submitted. 3132. Approve Housing and Redevelopment Authority Check Register and authorize the payment of the bills as submitted. 3C. Receive and file the gambling license exemption and approve the waiver of notice requirement for Mount Olivet Careview Home. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Human Services Fund - April 11, 2016 2. Joint Water Commission - April 6, 2016 3. Bassett Creek Watershed Management Commission - April 21 , 2016 3 estomated GGSt of $25,000. 3F. Approve requests for beer and/or wine at Brookview Park as recommended by staff. 3G. Authorize an agreement with SEH, Inc. for design and construction services for the 2017 PMP, not to exceed $54,500. 3W. Adept Resolution 16-46, aUtheFii�iRg the PUFGhase of 9450 Olympia Street feF the Flood 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3E. Authorization to Hire the Morris Leatherman Company for the 2016 Citizen Survey City Manager Cruikshank answered questions from Council regarding the Morris Leatherman Company. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to hire the Morris Leatherman Company to conduct the 2016 Citizen Survey at an estimated cost of $25,000 and the motion carried. Unofficial City Council Minutes -2- July 19, 2016 3H. Authorizing the Purchase of 9450 Olympia Street Physical Development Director Nevinski answered questions from Council regarding the purchase of the property located at 9450 Olympia Street. MOTION made by Council Member Snope, seconded by Council Member Fonnest to Adopt Resolution 16-46, authorizing the purchase of 9450 Olympia Street for the Flood Damage Reduction Assistance Grant Program upon a vote being taken the following voted in favor of: Harris, Clausen, Snope, Fonnest and Schmidgall and the following voted against: none and the motion carried. 4. PUBLIC HEARINGS 4A. Public Hearing - Ordinance #608 - Approval of Conditional Use Permit 153 - 8814 7th Avenue North - Big Deals Liquidation Outlet, Applicant Planning Intern Chloe McGuire Brigl presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Ordinance #608, Approval of Conditional Use Permit No. 153, 7th Avenue North, Big Deals Liquidation Outlet, Applicant upon a vote being taken the following voted in favor of: Harris, Clausen, Snope, Fonnest and Schmidgall and the following voted against: none and the motion carried. 6. NEW BUSINESS 6A. Approve Citizen Survey Questions City Manager Cruikshank presented the staff report and answered questions from Council. There was much Council discussion regarding the proposed 2016 Citizen Survey questions being presented. MOTION made by Council Member Schmidgall, seconded by Council Member Snope to approve the questions for the 2016 Citizen Survey and the motion carried. 6B. Authorize Solar Power Purchase Agreement, Facilities Lease Agreement, and Energy Performance Guarantee Agreement Engineer Seaburg presented the staff report and answered questions from Council. Mr. Art Crowell, Operations Officer with Monarch Solar, answered questions from Council. There was Council discussion regarding the solar power purchase agreement and the grant program. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to authorize the Solar Power Purchase Agreement, Energy Performance Guarantee Agreement, and Facilities Lease Agreement with Monarch Solar and the motion carried. Unofficial City Council Minutes -3- July 19, 2016 6C. Authorize Legal Service Agreement with Best & Flanagan, LLP City Manager Cruikshank presented the staff report. MOTION made by Council Member Clausen, seconded by Council Member Snope to authorize the City Manager to sign the Amendment to Legal Services Agreement with Best & Flanagan, LLP for City Attorney services and the motion carried. 6D. Announcements of Meetings Some Council Members may attend the Market in the Valley on July 24 and 31, 2016, from 9 am to 1 pm in the City Hall Campus Parking Lot. A Concert in the Park featuring the St. Peter Street Stompers will be held on July 25, 2016, at 7 pm at Brookview Park. Some Council Members may attend the Golden Valley Business Council on July 28, 2016, from 7:30 to 9 am at Second Harvest Heartland. Coffee With A Cop will be held on July 28, 2016, from 8:30 to 10:30 am at Starbucks located at 7802 Olson Memorial Highway. Some Council Members may attend the Living in the Valley Event "Taste and Tour" on July 28, 2016, from 5 to 9 pm at various Golden Valley businesses. The Penny Carnival will be held on July 29, 2016, from 10:30 am to 12:30 pm at Brookview Park. A Concert in the Park featuring Prior Lake Windjammers will be held on August 1, 2016, at 7 pm at Brookview Park. The Minnesota Night to Unite celebrations will be held on August 2, 2016, at various times and locations within Golden Valley. The next City Council meeting will be held on August 3, 2016, at 6:30 pm. Some Council Members may attend a meeting with Congressman Keith Ellison on August 4, 2016, at 9 am in the Council Conference room. 6E. Mayor and Council Communication Council Member Clausen stated she has been asked to present a program at the Golden Valley Historical Society in November about her father, Ray Stockman, who is known as the father of the Golden Valley Parks and asked that everyone mark their calendars. Council Member Snope stated he will not be in attendance at the City Council Meeting on August 3, 2016, due to a conflict. Unofficial City Council Minutes -4- July 19, 2016 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Schmidgall and the motion carried unanimously to adjourn the meeting at 7:28 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city 0 MEMORANDUM goldenlq!.�1Administrative Va. ey Services Department 763-593-8013/763-593-3969 (fax) Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. city 0f goldenl!4. #"� MEMORANDUM valleyCity Administration Council 763-593-3991 /763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 Agenda Item 3. C. 1. Gambling License Exemption and Waiver of Notice Requirement - Angel Foundation Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Angel Foundation. MINNESOTA LAWFUL GAMBLING 5/15 LG220 Application for Exempt Permit Page 1 of An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: ANGEL FOUNDATION Permit Number: X-92285-16-030 Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: 41-0199883 Mailing Address: 1155 CENTRE POINTE DRIVE, SUITE 7 City: MENDOTA HEIGHTS State: MN — Zip: 55120 County: DAKOTA Name of Chief Executive Officer(CEO): ANDREW ROSEN Daytime Phone: (612) 627-9000 Email: AROSEN@MNANGEL.ORG NONPROFIT STATUS Type of Nonprofit Organization (check one): Fraternal = Religious Veterans IZI Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑✓ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS -Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): _ WIRTH CHALET - THEODORE WIRTH PARK Address (do not use P.O. box): 1301 THEODORE WIRTH PARKWAY City or Township: GOLDEN VALLEY Zip: 55422 County: HENNEPIN Date(s) of activity (for raffles, indicate the date of the drawing): AUGUST 11, 2016 Check each type of gambling activity that your organization will conduct: ❑Bingo* ❑Paddlewheels* ❑Pull-Tabs* ❑Tipboards* Raffle (total value of raffle prizes awarded for the calendar year: $1,200.00 ) * Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. LG220 Application for Exempt Permit Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied. The application is denied. Print City Name: GOLDEN VALLEY Print County Name: Signature of Ci erson Signature of County Personnel: 46 Title: Date: � Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to 1he Bo rd within 30 dayp of the event date. Chief Executive Officer's Signature: Date: JULY 15, 2016 (Signature must be CEO's signature;designee may not sign) Print Name: ANDREW ROSEN REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or X a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit,all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer city 0 MEMORANDUM goldeni!V-. %� 1Cit Administration Council va e y � Y _ 763-593-3991 /763-593 8109 (fax) Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 Agenda Item 3. C. 2. Gambling License Exemption and Waiver of Notice Requirement - Cancer Legal Line Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Cancer Legal Line. MINNESOTA LAWFUL GAMBLING 5/15 LG220 Application for Exempt Permit Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar year. application fee is $100; otherwise the fee is $150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION OrganizationL+ �(�� f I Previous Gambling Name: (,(lnc-ei ,` c�`�"' LAvx Permit Number: X� Minnesota Tax IDFederal Employer ID Number, if any: Sults 1'� -efLr4k 44 Number (FEIN), if any: U Mailing I ?� �� C-n2✓ �CLr� �[c� �C w� Address: S� City: State: m Zip: 5�U�County: Name of Chief Executive Officer (CEO): L�r1 JLI Daytime Phone: Email: Z'InG(`� L�-� rGQ-1,,�� L✓x, b� NONPROFIT STATUS Type of Nonprofit Organization (check one): Fraternal = Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 FAIRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS-Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted for raffles, list the site where the drawing will ta'ke\place): t'^ , ( , Address (do not use P.O. box): 6—H I "� � (n C�k V 2� City or /` ( !/t4L \ I L Township: 1.�U VA " Zip: County: L"1 N f"LQ- 0L f Date(s) of activity (for raffles, p t� 1 indicate the date of the drawing): LP Check each type of gambling activity that your organization will conduct: Bingo* ❑Paddlewheels* ❑Pull-Tabs* FTipboards* Raffle (total value of raffle prizes awarded for the calendar year: $ -:1, \ ) * Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. 5/t5 LG220 Application for Exempt Permit Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied The application is denied. Print City Name: oieell Print County Name: Si leof ' y Pers &nl nSignature of County Personnel: Titl Date: 1 Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Bewithm 3 s of the event date. Chief Executive Officer's Signature: Date: (Signature muse6e CEO' signature; design ay not sign) Print Name: Ll n�`1 L( t-�,a, 1 REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer Regular Meeting of the Golden Valley Planning Commission June 27, 2016 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, June 27, 2016. Chair Segelbaum called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Blum, Johnson, Kluchka, Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. 1. Approval of Minutes June 13, 2016, Regular Planning Commission Meeting MOVED by Kluchka, seconded by Johnson and motion carried 5 to 1 to approve the June 12, 2016, minutes as submitted. Commissioner Baker abstained. 2. Informal Public Hearing — Conditional Use Permit— 8814 7th Avenue North — Big Deals Liquidation Outlet— CU-153 Applicant: Big Deals Liquidation Outlet Address: 8814 7th Avenue North Purpose: To allow for Accessory Retail Services in the Light Industrial zoning district. Zimmerman referred to a site plan of the property and discussed the applicant's request for a Conditional Use Permit to allow retail services incidental to a permitted use in a Light Industrial zoning district at 8814 7th Avenue North. He stated that in this zoning district up to 10% of the total building square footage can be used for accessory retail. He explained that there are two other approved accessory retail uses in the building that occupy approximately 6.9% of the building's total square footage and if this Conditional Use Permit is approved, the building would have a total of 9.2%. Zimmerman stated that the applicant currently operates in a building off Highway 55 in Golden Valley and that they sell merchandise from retailers and catalog companies by the truckload to other online sellers. In addition to the liquidation portion of their business, they also have a destination business and would like to sell goods at this warehouse location. He explained that the building at 8814 7th Avenue North is approximately 66,000 square feet in size and that the applicant's space would be approximately 4,400 square feet in size. The wholesale/storage area would be approximately 2,900 square feet and the retail area would be approximately 1,500 square feet which is approximately 2.3% of the building's total square footage. Minutes of the Golden Valley Planning Commission June 27, 2016 Page 2 Zimmerman referred to the parking requirements and said seven spaces are required and that the applicant has been assigned eight spaces in the front lot. He stated that the applicant currently has about 5-6 customers per hour and will have two employees on site and added that sales are limited to Tuesday through Saturday to help alleviate parking concerns. Zimmerman also noted that the applicant's hours will be different than Empty the Nest which is open Saturdays through Mondays and it will be on the opposite end of the building from New to You Thriftique which should also help with any parking issues. Zimmerman stated that staff is recommending approval of this Conditional Use Permit request. Waldhauser asked about the type of signage allowed. Zimmerman stated that the tenants in this building have signs over their front entrances. Baker asked if additional signage will be allowed. Zimmerman stated that the entire building is allotted a certain amount of signage based on the zoning district it is in and the landlord can allocate it as they see fit. Segelbaum referred to the conditions listed in the staff report regarding parking and asked if it is fair to make the applicant responsible for parking issues rather than the property owner. Zimmerman stated that if there are issues with parking staff would talk to all three of the retail uses in the building, but ultimately it would be up to property owner to resolve any issues. Baker asked if there are options for additional tenants to pursue retail uses beyond the 10% allowed in the building. Zimmerman said no, the City does not allow use variances. The other retail uses in the building would have to adjust or reduce their amount of retail space in order to allow additional retail tenants. Segelbaum asked if the building is one story. Zimmerman said there is some second- story/mezzanine space as well. Segelbaum asked if that is included the calculation of square footage. Zimmerman said yes. Waldhauser asked where the applicant's current space is located. Zimmerman said they are located in the Golden Valley Shopping Center. Blum asked the applicants what kinds of goods they buy and sell. Scott Condon, Applicant, stated that they buy new, open-box or damaged-box goods by the truck load. He noted that they sell some items on-line and some in their retail space. Waldhauser asked the applicants how they find their customers. Mr. Condon stated that the have commercials on Comcast, and ads on Craig's List and Facebook. Laura Condon, Applicant, added that they also have a good following of customers who tend to find them. Baker asked about the specific types of items they sell. Mr. Condon said they sell bedding, furniture, clothing, toys, seasonal items, etc. Ms. Condon stated that they sell small amounts of everything. Minutes of the Golden Valley Planning Commission June 27, 2016 Page 3 Segelbaum asked the applicants if they have any concerns with the amount of parking they'll have. Mr. Condon said they think the parking will be adequate because they only have a few customers at a time. Segelbaum asked the applicants if they have concerns about the condition being placed on them regarding future parking concerns. Mr. Condon said they understand the conditions. Waldhauser noted that the existing location in the Golden Valley Shopping Center has windows to display their items. She asked if not having windows in the proposed new location will affect their business. Mr. Condon said he doesn't think it will be necessary to have front windows. Ms. Condon stated that the other uses in the building will complement their business and there will also be fewer opportunities for break-ins. Johnson referred to the floor plans submitted and questioned why it shows that the entry is to be determined. Mr. Condon explained that the space is being remodeled and that the exact location of the entry is unknown, but it will probably be in the same location as the existing entry. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Waldhauser said this proposal seems reasonable and is a good use for a building with vacancies. Baker agreed and said he likes that it is complimentary to the other uses in the building. Segelbaum asked the Commissioners if they have any concerns about parking or the condition listed in the staff report regarding parking. Baker said he thinks the City will be able to address any issues that may arise. Kluchka asked about the sidewalk plans for this area. Zimmerman stated that there will be sidewalk linking Culver's and Tru Stone. He said he is not sure about the plans on the north side of the street, but that the Bicycle and Pedestrian Task Force will be considering it. MOVED by Kluchka, seconded by Baker and motion carried unanimously to recommend approval of the proposed Conditional Use Permit subject to the following findings and conditions: Findings: 1. Demonstrated Need for the Proposed Use: Big Deals Liquidation Outlet is an existing business that has shown a demand exists for the services they provide. Based on their past experiences, they are able to accurately predict the expected amount of retail demand there would be for their operations. 2. Consistency with the Comprehensive Plan: A warehouse use with a retail component is consistent with the Light Industrial designation of this property on the General Land Use Plan Map. Minutes of the Golden Valley Planning Commission June 27, 2016 Page 4 3. Effect on Property Values: Staff anticipates the new use would have no impact on the surrounding property values. 4. Effect on Traffic: The number of trips associated with the proposed use is moderate and concentrated Tuesday through Saturday. Staff does not expect any negative traffic impacts to the surrounding areas. 5. Effect of Increases in Population and Density: The proposed use may generate a minor increase in the number of employees at the location. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8. Impact of Pests: The proposed use is not anticipated to attract pests. 9. Visual Impact: Because the proposed use would involve only interior modifications, staff does not anticipate a change in the visual quality of the property. 10.Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. The location is a multi-tenant light industrial property with adequate parking to serve the individual uses. Conditions: 1. The plans submitted by the applicant dated June 10, 2016, shall become a part of this approval. 2. Retail sales shall be limited to Tuesday through Saturday 3. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing eight parking spaces in the front parking lot and to reserve them for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. 4. The applicant shall contact the Golden Valley Fire Department to schedule a routine fire inspection after occupying the space. 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. --Short Recess-- 3. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No reports were given. 4. Other Business • Council Liaison Report Council Member Schmidgall reported on the June 21 City Council meeting. He stated that the Council approved the Conditional Use Permit for the ceramics studio at 1000 Boone Avenue and the Conditional Use Permit for Morrie's Heritage Car Connection at Minutes of the Golden Valley Planning Commission June 27, 2016 Page 5 710 Pennsylvania Avenue South. They also approved the amendments to the R-2 Zoning District, but they denied the re-guiding and rezoning at 9050 Golden Valley Road. 5. Adjournment The meeting was adjourned at 7:29 pm. John Kluchka, Secretary Lisa Wittman, Administrative Assistant GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes April 25, 2016 Commissioners Present: Lynn Gitelis, Dawn Hill, Tonia Galonska, Larry Johnson and Jim Stremel Staff Present: Eric Eckman, Public Works Specialist and Claire Huisman, Administrative Assistant Absent: Commissioners Debra Yahle and Tracy Anderson Call to Order Lynn Gitelis called the meeting to order at 6:30 pm. Approval of Regular and Joint Commission Meeting Minutes MOVED by Stremel, SECONDED by Galonska, and the motion carried unanimously to approve the minutes of the March 28, 2016 regular meeting. GreenSteps Cities Kick Off The City of Golden Valley has been officially recognized as a Step One, Category "A" participant in the GreenStep Cities Program. The League of Minnesota Cities will recognize its new GreenStep members at their Annual Conference on June 15, 2016 at 3:OOpm at the River Center in St. Paul. All Commission members are encouraged to attend and show their support of Golden Valley's accomplishment. (A reminder of the date, time and place will be sent to all Commission members as the time approaches.) The City was also awarded through the MPCA Program, a GreenCorps Member to work for Golden Valley for 11 months beginning September 2016. This person's main focus will be to help City staff and the Environmental Commission with Resilience Planning and GreenStep Actions. Eric Eckman went through the GreenStep Cities Program website and discussed with the Commission the next steps to begin in the program such as completing the inventory to track current and planned actions, and the minimum requirements for step recognition. Staff will provide periodic updates on the status of the inventory as we move ahead in the program. Eckman walked the Commission through a couple examples of best practices and actions to show how the process works. The Commission discussed best practice #29 Climate Adaptation and Community Resilience in more detail. The Commission decided to review actions 2-7 over the next few weeks and come to the May meeting prepared to discuss which action the City should focus on implementing next. Comprehensive Plan Update The community kickoff is tentatively scheduled for September 2016. The Environmental Commission will help in developing various elements of the Comp Plan including: Sustainability and Resilience; Water Resources and natural resource components of the Parks chapter. Eckman discussed that the City applied for a MPCA Resilience Plan grant and will find out the results of the grant awards in May. Eckman discussed the Met Council's guidance on resilience planning and the minimum plan requirements. More Minutes of the Environmental Commission April 25, 2016 Page 2of2 information on the Resilience Plan, including schedule and tasks, will be provided after May. As part of its continued research on Resilience and Sustainability, Chair Gitelis recommended that the Commission consider the following: • Invite the Fire Chief to present to the Commission on Hazard Mitigation and Emergency Preparedness in relation to the Resilience Plan. • Invite other representatives from cities who have successfully implemented a Resilience Plan in their City to speak about their plans and programs. • View some Case Study Webinars during a Commission meeting There was some discussion about the upcoming community survey. Eckman explained that the survey is going out soon and suggested that Commission members review the results of the 2013 Community Survey and present any comments or ideas they have to staff in the next couple days. Program/Prosect Updates Eric Eckman spoke to the Commission in further detail on the DeCola Ponds Study and the Citywide Pond and Wetland Assessment. The complete program/project update is on file. The Bike/Ped Plan is accepting applications to be a member on their newly formed Task Force. Information regarding this set up was requested to be sent to the Commission members. Chair Gitelis encouraged Commission members to attend the Annual City Commission and Board Members Dinner to be held at the Brookview Golf Course on June 22, 2016. Adjourn MOVED by Hill, SECONDED by Johnson, and the motion carried to adjourn the meeting at 8:30 pm. Claire Huisman Administrative Assistant Golden Valley Human Services Fund (GVHSF) Meeting Minutes May 9, 2016 Present: Aaron Black, Hilmer Erickson, Kathryn Frommer, Andrea Mac Arthur, Sarah Meyerring, Scott Charlesworth-Seiler and Andrew Wold. Also present, Brian Erickson, Staff Liaison. Not Attending: Denise La Mere —Anderson, Elissa Heilicher, Alan Ingber Toots Vodovoz and Peggy Watkins Call to Order: Wold called the meeting to order at 6:53 p.m. Agenda Changes or Additions: No changes or additions to the agenda. April 11 Minutes: Erickson moved and Charlesworth-Seiler seconded the motion to approve the minutes from April 11. The motion passed unanimously Run the Valley Evaluation: Members evaluated the event. Order more small and large shirts. Some discussion on promotion in the schools, exploring different timing options, more recycling containers outside and possible activity after the Kids Fun Run. Upcoming Events: Golf Classic and Lawn Bowling Event. The date has been set for Friday, July 15 with an 8:00 a.m. shot-gun start. Lawn Bowling will begin at 10:30 a.m. (approximate time). Erickson will work with the golf staff. Sponsors: The brochure will sent to Communications for updating. Erickson will send the letter to last year's sponsors with the updated brochure and members will contact past and possible new sponsors. Door prize solicitation: Members volunteered to contact businesses for prizes for the tournaments. Food/Beverages: It was decided to use New Bohemia for lunch. PR/Marketing: Different ways to promote were discussed. Possibilities were using social media and contacting funded agencies. Fees: The fee for golf sponsorships and golfers will remain the same ($1,000-corporate sponsor, $500-hole sponsor, and $300 for a foursome). A fee of $80, per lawn bowling team, was discussed and agreed upon. The fee will include lunch, soft drinks, and prizes. Run the Valley date: A date was not selected, but agreed that it would be early April, 2017. It was noted that things could be different, in 2017, due to the construction of the new community center. A date will be selected at the June meeting. Other Business: Disc Golf Tournament:Wold discussed options for the disc golf tournament. Black will contact Gotta Go Gotta Throw for information on running the event. The Board and Commission Dinner is set for Wednesday, June 22 at Brookview. Members and significant others are invited to attend. An invitation will be mailed at the end of May. Elections. Mac Arthur moved to elect La Mere —Anderson as Chair and Black as Vice- Chair for the 2016-2017 year. Erickson seconded the motion. The motion passed unanimously. Member Update: Andrew Wold announced that he has been appointed to the Civil Service Commission. Adjournment: Black moved to adjourn the meeting, Meyerring seconded the motion. The meeting was adjourned at 8:05 p.m. Respectfully submitted, Andrew Wold, GVHSF Chair Brian Erickson, Staff Liaison Bassett Creek Watershed Management Commission Minutes of Regular Meeting May 19,2016 Golden Valley City Hall, 8:30 a.m. Commissioners and Staff Present: Crystal Commissioner Guy Mueller, Vice Chair Plymouth Alternate Commissioner David Tobelmann Golden Valley Alternate Commissioner Jane McDonald Robbinsdale Alternate Commissioner Michael Black Scanlan Medicine Lake Commissioner Clint Carlson St. Louis Park Commissioner Jim de Lambert, Chair Minneapolis Commissioner Michael Welch Administrator Laura Jester Minnetonka Commissioner Michael Fruen Attorney Troy Gilchrist,Kennedy &Graven New Hope Absent Engineer Karen Chandler, Barr Engineering Technical Advisory Committee (TAC)Members/Other Attendees Present.- Derek resent:Derek Asche,TAC,City of Plymouth Bob Paschke,TAC,City of New Hope Erick Francis,TAC,City of St. Louis Park Joe Bischoff, Wenck Associates Jeff Oliver,TAC,City of Golden Valley Patrick Noon, Alternate Commissioner, St. Louis Park Richard McCoy, TAC,City of Robbinsdale Jim Herbert, Barr Engineering Tom Dietrich,TAC, City of Minnetonka Susan Wiese, Resident,City of Medicine Lake Mark Ray,TAC,City of Crystal 1.CALL TO ORDER AND ROLL CALL On Thursday,May 19,2016,at 8:35 a.m. in the Council Conference Room at Golden Valley City Hall(7800 Golden Valley Rd.),C hair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and asked for roll call to be taken.[The cities of Minneapolis and New Hope were absent from roll call]. 2. CITIZEN FORUM ON NON-AGENDA ITEMS No comments. 3.AGENDA MOTION: Alt. Commissioner McDonald Black moved to approve the agenda.Alt.Commissioner Tobelmann seconded the motion. Upon a vote,the motion carried 7-0. [The cities of Minneapolis and New Hope were absent from the vote.] 1 BCWMC May 19, 2016, Meeting Minutes 4. CONSENT AGENDA MOTION: Commissioner Mueller moved to approve the consent agenda. Alt.0 ommissioner McDonald Black seconded the motion. Upon a vote,the motion carried 7-0. [The cities of Minneapolis and New Hope were absent from the vote.] [The following items were approved as part of the consent agenda:the April 21,2016,Commission Meeting Minutes,the May 2016 Financial Report,the payment of invoices,agreement with Metropolitan Council for participation in Citizen Assisted Monitoring Program,accept and authorize distribution of Fiscal Year 2015 Financial Audit,and set summer Technical Advisory Committee meeting.] The general and construction account balances reported in the May 2016 Financial Report are as follows: Checking Account Balance $714,512.60 TOTAL GENERAL FUND BALANCE $714,512.60 TOTAL CASH& INVESTMENTS ON-HAND (5/11/16) $3,205,492.12 CIP Projects Levied—Budget Remaining ($4,312,906.12) Closed Projects Remaining Balance ($1,107,414.00) 2012-2015 Anticipated Tax Levy Revenue $10,213.74 2016 Anticipated Tax Levy Revenue $1,222,000.00 Anticipated Closed Project Balance ($124,799.74) 5. BUSINESS [Commissioner Welch arrives.] A. Consider Approval of Recommendations from Technical Advisory Committee on Responsibilities and Funding Mechanisms for Rehabilitation and Replacement of Flood Control Project Features Commission Engineer Chandler provided background information on the Flood Control Project(FCP)and reported that the TAC recently developed recommended policies regarding the future funding mechanisms and responsible parties for the long term maintenance,repair,and possible replacement of project components. She reported that the FCP is a series of structures that were constructed between 1987 and 1996(except for the tunnel which was constructed in 1979). She noted the FCP components include the Bassett Creek tunnel,control structures,and road crossings,all regularly inspected by the Commission. Engineer Chandler then walked through the recommendations from the TAC. Commission Engineer Chandler noted(under recommendation 1),that the TAC recommends more frequent tunnel inspections. There was discussion about the frequency of the inspections and if the City of Minneapolis or the Commission would pay for additional inspections. It was noted the TAC didn't discuss funding of the inspections,which are currently a Commission expense. Administrator Jester wondered if the Commission could 2 BCWMC May 19, 2016, Meeting Minutes negotiate with the City to fund added inspections at the point at which the additional inspection is requested or planned. After discussion,this item was sent back to the TAC and/or staff to refine. There was consensus on the Commission to accept TAC recommendations 2—6 of the memo including the following: cities formally report maintenance and repair actions on FCP features;the Commission rely on inspection and maintenance program to identify when major repairs,rehabilitation,or replacement will be needed;the Commission add major FCP repair,rehabilitation,and replacement projects to the CIP(which may require a plan amendment);the Commission maintain the FCP Emergency Repair Fund and Long-Term Maintenance Fund as two separate funds;and the Commission require member cities to perform initial response to emergencies concerning FCP features. Regarding funding of major work,there was discussion about possible grant funding and the fact that the Commission should discuss with Hennepin County staff the possibility of major rehabilitation or replacement projects being part of future CIP projects. There was discussion on recommendation 7 regarding who will maintain FCP components at road crossings. Mr. Asche wondered if current FCP agreements between the cities would need to be revised to incorporate the recommended policy requiring cities to maintain all FCP road crossings and their conveyance structures unless the Commission directed a reconstruction of a road crossing. After discussion,the Commission directed staff to investigate the recommendation's impact on existing agreements and to consider using a subcommittee that includes the Commission's Legal Counsel,Administrator, Engineer,and Minneapolis TAC and Commission members. There was discussion on recommendation 8 which aimed to clarify the meaning of the terms"routine"and "major"maintenance in policies 20 and 24 in the Watershed Management Plan. There was a question about whether past maintenance costs could inform future funding needs in order to plan for future costs.Engineer Chandler noted the TAC did not consider that question and agreed the spending and replacement levels of the Long Term Maintenance Fund should be analyzed. There was also concern,from Commissioner Welch,that dramatically expanding the use of the capital improvement program funds through an annual levy may become unsustainable. There were enough concerns among Commissioners about the future funding needs that staff and TAC were asked to provide further detail and bring a revised recommendation and/or more detail to a future Commission meeting. MOTION: Alt.Commissioner Scanlan moved to approve recommendations 2—6 in the TAC memo on "Responsibilities and Funding Mechanisms for Rehabilitation and replacement of Flood Control Project Features" dated May 11,2016. Alt.Commissioner McDonald Black seconded the motion. Discussion: Chair de Lambert noted that consideration should be given to the impact of Atlas 14 on stormwater management and flood levels. Commissioner Welch noted that climate change resiliency can and should be studied by the Commission and Mr. Oliver noted that climate change resiliency is an optional chapter in the city's comprehensive plan. Chair de Lambert also expressed concern that future levy requests may be denied by the County. Upon a vote the motion carried 7-1 with a nay vote from Minneapolis and all others voting ave. [City of New Hope was absent from the vote.] [Commissioner Carlson departs.] B. Consider Allowing Major Maintenance of Ponds Along Trunk System to be Included in Capital Improvement Program(Winnetka Pond on North Branch as Example) Administrator Jester reminded the Commission that on two occasions a Crystal resident had attended a 3 BCWMC May 19, 2016, Meeting Minutes Commission meeting and expressed concern about sedimentation in Winnetka Pond. She reported that because the CIP project slated for 2018 includes dredging another pond in Crystal, Bassett Creek Park Pond, staff wondered if it would be appropriate to add dredging Winnetka Pond(which is part of the BCWMC Trunk System)to that project. She noted that while dredging ponds along the Trunk System meets the"gatekeeper" questions for CIP projects such as 1)being on the trunk system; and 2)improving water quality of a priority waterbody,that adding Winnetka Pond to the 2018 project would set a precedent. Administrator Jester that Winnetka Pond be added to the feasibility study proposal to be submitted by the Commission Engineer(at the City of Crystal's request)at the next meeting. Commissioners asked about the added cost to the feasibility study. Engineer Chandler indicated it would depend on the initial sediment analyses and would be similar to the cost of the study for Bassett Creek Park Pond. Mr. Asche commented that in his experience,ponds in Plymouth Creek need dredging about every 5 years due to the amount of sediment coming from upstream. Administrator Jester noted the proposal for the feasibility study development could include Winnetka Pond as an alternate with costs shown separately so the Commission could make a decision at that time about whether or not to study the pond along with Bassett Creek Park Pond. MOTION: Alt. Commissioner Scanlan moved to include the dredginiz of Winnetka Pond in the feasibility study proposal for the 2018 CIP project. Commissioner Mueller seconded the motion. Discussion: The Commission reviewed the map showing several other ponds in the Trunk System and there was discussion about possible contaminants that could be found in ponds.There was concern about expanding the CIP that may either increase the level of the levy or force the Commission to set aside other potential projects. Commission Engineer Chandler noted that it's all about prioritization—all the projects have merit but it's a matter of deciding where best to put funds. Upon a vote the motion carried 6-1 with a nay vote from Minneapolis and all others voting aye. [Cities of New Hope and Medicine Lake were absent from the vote.] [Commissioner Carlson returns.] C. Set Maximum Levy Amount for 2017 Capital Improvement Projects Administrator Jester reviewed her recommendation to set the maximum levy for 2017 at$1,303,600 as shown on the approved 5-year CIP list. She noted that amount includes the second portion of the Northwood Lake Improvement Project and the first half of the Main Stem Erosion Repair Project and the Plymouth Creek Restoration Project. She noted that when the Commission sets the final levy amount in September, it could be lower but not higher than the amount set today. MOTION: Alt. Commissioner Scanlan moved to set the 2017 maximum levy at$1,303,600. Alt. Commissioner Tobelmann seconded the motion. Upon a vote the motion carried 8-0. [City of New Hope was absent from the vote.] D. Consider Recommendations from Budget Committee i. 2017 Proposed Operating Budget and City Assessments As chair of the Budget Committee,Alt.Commissioner McDonald Black presented the proposed 2017 operating budget. She walked through several lines of the"engineering and monitoring"portion of the budget,noting that was where the proposed budget was higher than this year's budget. She noted this included new funding for work in the area of aquatic plant management and/or aquatic invasive species and updates to the XP-SWMM model. 4 BCWMC May 19, 2016, Meeting Minutes Alt. Commissioner McDonald Black then noted that there are several water monitoring tasks proposed for 2017 and that the Budget Committee decided to request proposals from firms in the BCWMC Engineering Pool. She noted the committee recommends using Wenck Associates to perform routine lake monitoring in 2017 and for performing effectiveness monitoring on Schaper Pond. She noted the committee recommended(and Commission Legal Counsel agreed it was not inappropriate)that the Schaper Pond effectiveness monitoring be paid with funds remaining in that CIP project budget. She also noted that the committee originally requested proposals to include a study of Sweeney Lake aeration,but another option was presented in the proposal from Wenck to study the lake for a future alum treatment. There was some discussion about whether or not the proposal from Barr Engineering and the proposal from Wenck for lake monitoring were quoting the exact same work. Administrator Jester noted the BCWMC monitoring plan is very prescriptive and that the firms based their estimates off that plan. Mr. Bischoff with Wenck indicated the number of samples slated for collection in their proposal was the same as outlined in the monitoring plan. Commission Engineer Herbert noted that Barr Engineering has been performing water quality monitoring for the Commission for over 40 years,that Barr understands the issues and probably allocated more time for data analysis and reporting in their proposal. He requested that the Commission reconsider using a different firm for monitoring in 2017. Mr. Oliver noted that there was value in the institutional knowledge of the Commission Engineer and also reminded the Commission that during the Sweeney Lake TMDL development,the Commission made a commitment to study the effects of aeration on the lake. Alt. Commissioner Scanlan noted his concern about using different contractors for different tasks that could result in non-uniform data being collected. Commissioner Welch expressed concern about the possible need for more data analysis if correct/complete analyses aren't performed during the initial study.He also expressed concern about using CIP funds to study Schaper Pond. He noted this probably wasn't an appropriate use of CIP funds; Administrator Jester agreed it was a"stretch"even though the Commission's Closed Project Account Policy language seemed to allow it. There was further discussion about the use of firms other than the Commission Engineer including comments that that other qualified firms should be able to perform these functions,that other partners including Three Rivers Park District and the Minneapolis Park and Rec Board do some monitoring for the Commission,and the fact that professional services are not part of the"best value purchasing"law. MOTION: Commissioner Welch moved to approve a proposed operating budget of$645,600 plus an additional $32,000 in the water quality monitoring line item for a total proposed budget of$677,600 and to submit the proposed budget to cities for comment. Alt. Commissioner Scanlan seconded the motion. Discussion: It was noted that the original committee-recommended budget included a 2%increase in city assessments. There was discussion about whether cities are likely to support a 4%increase in city assessments (which would be the approximate increase with the addition of$32,000 to the operating budget.) TAC members and Commissioners with some cities including Golden Valley,New Hope,and Minneapolis indicated general support of a 4%increase.TAC members and Commissioners from other cities expressed concern about a 4% increase but acknowledged a 2%increase was appropriate. Upon a vote the motion carried 5-3 with Minneapolis Golden Valley Medicine Lake Robbinsdale and Minnetonka voting gye and St. Louis Park, Crystal and Plymouth voting_nay. [City of New Hope was absent from the vote.] ii. 2017 Proposed Water Monitoring Activities and Consultants There was further discussion about the use of different firms for various monitoring tasks in 2017. Chair de 5 BCWMC May 19, 2016, Meeting Minutes Lambert indicated that the use of other vendors was not without precedent,noting that Wenck Associates performs the field work for the Commission on the Bassett Creek WOMP station. It was also noted that the routine lake monitoring is straightforward work. MOTION: Commissioner Welch moved to approve the Budget Committee's recommendation on the 2017 water monitoring activities with the exception of using operating budget rather than CIP funds for the Schaper Pond effectiveness monitoring. Commissioner Mueller seconded the motion. Discussion: There was discussion about the uncertainty that remains regarding what kind of study to perform on Sweeney Lake. There was consensus that the TAC should consider the 2017 water monitoring projects,budgets, and consultants at its next meeting on June 28`h and bring a recommendation to the Commission. Commissioner Welch withdrew his motion. Commissioner Mueller concurred. Motion withdrawn. E. Consider Acceptance of Restoration Plan for Unpermitted Wetland Fill at 1143 South Shore Drive, Medicine Lake Commission Engineer Chandler briefly described the situation with unpermitted wetland fill on a property in the City of Medicine Lake. She reminded Commissioners that the BCWMC is the Local Government Unit(LGU)for administering the Wetland Conservation Act in Medicine Lake. She reported that the landowner is cooperating and agreed to restore the wetland area. She recommended conditional approval of the wetland restoration plan as presented. Commissioner Carlson further described the situation at the property and thanked Mr. Asche for his help with the logistics of determining a course of action, initially. There was a question about which entity should collect funds to cover WCA administration costs from the landowner. Administrator Jester noted she was planning to invoice the City of Medicine Lake for the Commission's WCA work. Commission Legal Counsel and Commissioner Welch agreed that the LGU(the BCWMC in this case)should collect the funds directly from the landowner. MOTION: Commissioner Welch moved to require the landowner to apply for a wetland replacement plan and to comply with all associated processes including filing a declaration of restrictions and covenants and to cover costs as allowed by the Wetland Conservation Act. Alt. Commissioner Scanlan seconded the motion. Discussion: Engineer Chandler noted that actual enforcement action was not being sought because the landowner was cooperating, hired a professional wetland firm and provided a wetland delineation and restoration plan. Commissioner Welch indicated that the proper legal framework should be used. There was brief discussion on how the Commission could recoup WCA-related expenses from the landowner. Upon a vote the motion passed 7-0 with Robbinsdale abstaining from the vote. [City of New Hope was absent from the vote.] F. Receive Update on Plans for Watershed Tour Administrator Jester reported that the tour, which is scheduled for the afternoon of June 2151'will leave from Golden Valley City Hall. She noted that the tour is likely to include the following stops: current Main Stem Restoration Project in Golden Valley,the Fruen Mill site,2017 Plymouth Creek Restoration Project area, Northwood Lake Improvement Project site,and a demonstration of the macroinvertebrate and habitat monitoring. She noted invitations will go out in the next week. 7. COMMUNICATIONS A. Administrator's Report Administrator Jester reported that the APM/AIS Committee will hold their first meeting on June 28"'at 8:30 6 BCWMC May 19, 2016, Meeting Minutes a.m. and that the TAC will also meet on June 28",at 1:30 p.m.—both meetings at Golden Valley City Hall. She also reported that the BWSR was asked by Met Council staff to include the BCWMC as one of two case studies to be highlighted in the Nonpoint Priority Funding Plan. Commissioners asked to see the final product once it's available. B. Chair—No comments C. Commissioners -No comments D. TAC Members i. Report on May 5`h TAC Meeting—Mr. Francis reported that the TAC met on May 5th and received presentations from staff with the Ramsey Washington Metro Watershed District and the city of Maplewood on how MIDS is working for linear projects in their area. He noted the TAC will continue to discuss how to effectively implement MIDS in linear projects at future meetings. Mr. Francis also reported that the TAC received an update from the Commission Engineer on the P8 model and how model results can be used to identify pollutant loading hotspots within the watershed and how the model is being updated each year. E. Committees -No comments F. Legal Counsel—No comments G. Engineer i. Update on Blue Line LRT—Engineer Chandler reported that she and the Administrator and staff with Golden Valley and Minneapolis recently attended a meeting to receive updates on the Blue Line LRT project including potential impacts, mitigation, stormwater management features,and places where a joint project might work. ii. Update on Culvert Replacement Project in City of Medicine Lake-Engineer Chandler reported on a possible project in the City of Medicine Lake to replace culverts at the end of several driveways. She noted the project which should come through the Commission for review due to working in the floodplain. Engineer Chandler also reported that she and Commission Engineer Koehler presented information on the XP-SWMM model at the AMLAC meeting. She noted the good turnout and thoughtful questions. 7. INFORMATION ONLY (Available at http://www.bassettcreekwmo.oriz/document/meetini!- materials-minu/meeting-materials/bcwmc-monthly-meeting) A. CIP Project Updates: Now Available Online http:/h-,ww.bassettereekwmo.org/projects B. Grant Tracking Summary and Spreadsheet C. Grant Application to Metropolitan Council for Metro Bloom's Harrison Neighborhood Project D. WCA Notice of Decision,Plymouth E. Mississippi River Forum: Environmental Justice in MN https://www.nps.gov/miss/learn/nature/riverforum.htm 8. ADJOURNMENT-Chair de Lambert adjourned the meeting at 11:43 a.m. Si nature/Title Date Si nature/Title Date g g city 0 goldenMEMORANDUM 11 ey Physical Development Department J 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 Agenda Item 3. E. Approval of One-Year Extension of Zoning Code Variance for 43 Western Terrace Prepared By Jason Zimmerman, Planning Manager Summary At the July 28, 2015, Board of Zoning Appeals (BZA) meeting, the Board members approved a variance for the property at 43 Western Terrace to allow for the construction of a home/garage addition. The BZA granted a variance from Section 11.21, Subd. 11(A)(2) Rear Yard setback requirements to allow the home/garage addition to be 16.5 feet off of the required 25 feet to a distance of 8.5 feet at its closes point to the rear yard (west) property line. According to the Zoning Code, a building permit must be applied for within one year of the date of the final notice of variance approval. The applicant, Mr. Rue, is requesting a one-year extension on that requirement which would extend the time available to apply for a building permit to August 5, 2017. Attachments • Location Map (1 page) • Email from Chuck Rue (1 page) • Notice of Final Order (1 page) • BZA Minutes dated July 28, 2015 (4 pages) Recommended Action Motion to approve a one-year extension for an approved Zoning Code variance for 43 Western Terrace to August 5, 2017. B" 4'1 e FS`Pot K Y Western Ave 8115 7945 7935 7915 7907 y 10 11 10 � 10 Y Q. 15 23 3 Y 20 15 14 2 25 0 a> 0 m O 25 18 22 y7 30 U 2 26 Ewai 43 Western Terrace 100 °a o 38 33 36 29.- 36 U r 30 10 150 m 45 40 31, 100 j = Q _ EE 7 is 145 U 200 135 43 41 33 C 200 37 _ O 216 225y- Y 210 O O 200 CC) 222 217 8032 8024 8016 8010 8000 7950 7840 "t 300 300 _ Ridgeway Rd 310 V) 319 8021 8017 8009 m 400 322 tQ 401 400 401 M 420 415 420 � 455 425 424 Wittman, Lisa From: Tracy Rue Sent: Tuesday, July 26, 2016 1:45 PM To: Wittman, Lisa Subject: Request for extension Lisa, Due to some design issues, we haven't been able to finalize a plan yet. Could you please extend our variance for 1 year? Thank you Sent from my iPhone Chuck Rue 1 Cil` , o1 v valley CITY OF GOLDEN VALLEY 7800 Golden Valley Road Board of Zoning Appeals Golder;valley, MA 55427 Notice of Final Order August 6, 2015 Petitioner(s): Charles and Tracy Rue Address: 43 Western Terrace Golden Valley MN 55426 At a regular meeting of the Golden Valley Board of Zoning Appeals held on July 28, 2015, your petition for the following waiver from the City's Zoning Code was approved: Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11(A)(2) Rear Yard Setback Requirements • 16.5 ft. off of the required 25 ft. to a distance of 8.5 ft. at its closest point to the rear yard (west) property line. Purpose: To allow for the construction of a home/garage addition. Attached you will find an unofficial copy of the minutes of the Board. Staff Liaison Board of Zoning Appeals If waiver(s) are not acted upon within one year from the date of this Order in accordance with statutes, the waiver(s) have expired. 763-593-8000 763-593-8109 763-593-3968 ' -'+ ' , Minutes of the Golden Valley Board of Zoning Appeals July 27, 2015 Page 4 43 Western Terrace Charles Rue and Tracy Rue, Applicants Request: Waiver from Section 11.21, Single Family Zoning District, Subd- 11(A)(2) ubd.11(A)(2) Rear Yard Setback Requirements • 17 ft. off of the required 25 ft. to a distance of 8 ft. at its closest point to the rear yard (west) property line. Purpose: To allow for the construction of a home/garage addition. Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 12(E) Accessory Structure Requirements • 9 sq. ft. more than the allowed 1,000 square feet of accessory structure space. Purpose: To allow for the construction of a home/garage addition Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11(D) Side Wall Articulation Requirements • City Code requires any wall longer than 32 feet in length to be articulated. The applicant is asking that the proposed new west wall be 32.5 feet in length without articulation. Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11(D) Side Wall Articulation Requirements • City Code requires any wall longer than 32 feet in length to be articulated. The applicant is asking that the proposed new east wall be 36.4 feet in length without articulation. Goellner explained the applicant's request to construct a two story addition with an attached garage and an addition on the back of the house. She stated that the garage addition is on the side of the home, however the property line along the west is considered to be a rear yard property line. She noted that the lot originally faced Ridgeway Road and that the applicants received a variance in 2013 regarding the location of the existing tree house. Maxwell asked if the existing detached garage will remain. Goellner said yes, and stated that the applicant has said that they can't expand that garage because there are power lines above it and they can't get Xcel to bury them or move them temporarily in order to demolish and reconstruct a larger garage. Minutes of the Golden Valley Board of Zoning Appeals July 27, 2015 Page 5 Goellner discussed the requested variances regarding articulation and explained that the Zoning Code requires articulation for side walls longer than 32 feet. She stated that the new west wall of the home would be 32.5 feet in length without articulation and the proposed new east wall of the home would be 36.4 in length without articulation. She referred to the amount of accessory structure space and noted that the Zoning Code allows 1,000 square feet of accessory structure space, and in this case the applicants would have 1,009 square feet of accessory structure space when considering the treehouse, the existing and proposed new attached garage space and the existing detached garage. Goellner stated that the applicant has said their unique circumstances are that the house is not oriented toward the driveway, the rear yard is on the side of the house, the existing detached garage is only one stall, and they haven't been successful in working with Xcel regarding the power lines above it. Maxwell asked if there is a reason the driveway doesn't enter from Ridgeway Road. Goellner stated that the property used to have access from Ridgeway Road and that staff realizes the landowner did not cause the unique orientation of the house or the configuration of the streets. Maxwell referred to the proposed addition on the back on the house and noted that it could be moved over 2 ft. and the variances regarding articulation would no longer be needed. Goellner noted that the existing detached garage really is the size of a two-stall garage and suggested that maybe it could be reconfigured to function as a two-stall garage. Waldhauser said she understands that with unique lots staff has to determine the front and rear lot lines and that the intent behind the articulation requirement is to break up the view for the neighboring property, but the property to the north is really the one that would benefit from articulation in this case. Charles Rue, Applicant, stated that none of their plans have been finalized yet, so he is willing to make changes if needed. He asked about the criteria the Board uses when considering variances. Perich explained that the Board considers the reasonableness of the request, if the need for a variance is being caused by the landowner, and whether the proposal will alter the character of the locality. Nelson added that the Board also tries to be consistent in their decision making. Maxwell asked the applicant if there are ways to minimize the number of variances being requested. Rue stated that he could drop the requests regarding articulation. He stated that adding another garage stall on to the existing garage is important and will have a huge impact on the house. Nelson asked Rue how long he has lived in this house. Rue said they have lived there since 1998, but the house was brought to the lot in 1948. Minutes of the Golden Valley Board of Zoning Appeals July 27, 2015 Page 6 Maxwell asked if there is a way to reduce the amount of accessory structure space. Rue said the proposed new attached garage would be 22 ft. wide which will be tight. He stated that he has thought about expanding the existing detached garage and has tried to contact the power company about moving the power lines, but it has been impossible. Maxwell asked Rue if he has considered removing the detached garage. Rue said yes, but they would rather put that money into the new addition. Orenstein noted that there are also power lines on the west side of the property and asked how close to the proposed new addition they would be. Rue said those power lines are further away than the treehouse. Rue said he would be willing to make the proposed new garage 6 inches narrower in order to be within the allowed amount of accessory structure space. Perich stated that if the attached garage is smaller the variance request would be smaller as well. Maxwell stated that the side yard variance request would be amended to 16.5 ft. off of the required 25 ft. to a distance of 8.5 ft. to the rear yard (west) property line. Waldhauser noted that the main reason for the attached garage addition is to build the second story addition. She asked if the proposed addition on the back of the house could be moved over and the second garage stall not built. Rue said he doesn't want to have a two-story house with a one-stall garage. He said he is trying to update the 1948 dump on the block" and add value to the neighborhood. Maxwell noted that if the applicant is willing to articulate the side walls and to reduce the amount accessory structure space, he would be requesting one variance instead of four. Perich opened the public hearing. Daniel Goodwin, 135 Hanley Road, said he is the property owner to the west and he has no issues with the applicant's addition coming closer to his yard. Seeing and hearing no one else wishing to comment, Perich closed the public hearing. Orenstein referred to an email received by neighbor and asked the applicant if he has any reaction to their concerns. Rue said he would still snow-blow their driveway and won't make them move the fence that is located on his property. Orenstein asked about the treehouse being used for storage. Rue said there are two chairs and a pitching net underneath the treehouse so he feels that complaint is a little misguided. He said he thinks the main concern is that the proposed project won't get finished and stated that he is hiring professional contractors to do the work and will not be doing it himself. Nelson said the email they received sounds like the treehouse is more of an issue than the proposed addition. She clarified that the Board of Zoning Appeals granted the variance for Minutes of the Golden Valley Board of Zoning Appeals July 27, 2015 Page 7 the treehouse because it was originally built using information from an old survey, a variance was not granted to allow for the construction of the treehouse. Maxwell stated that this lot does have a unique configuration and the neighbor immediately impacted is far away from the proposed addition. He said he is inclined to grant the side yard variance request to 8.5 ft. because the unique character of the property was not caused by the landowner. Perich asked Goellner what staff would think about just granting a variance from the side yard setback requirements. Goellner said that seems to be a better idea because the west side of this property does act more like a side yard than a rear yard. Perich said he thinks granting one variance from the rear yard setback requirement is ok, but he wasn't in favor of granting the variances from the articulation requirement or for additional accessory structure space. Waldhauser said she can support the rear yard variance request if it really provides two attached garage stalls. She said she thinks the applicant could be persistent with the utility company and reconfigure the detached garage as another option. Nelson said in this neighborhood having a two-stall, attached garage is typical and appropriate. Orenstein agreed and said the proposed addition will be a vast improvement to this property. MOVED by Maxwell, seconded by Nelson and motion carried unanimously to approve a variance for 16.5 ft. off of the required 25 ft. to a distance of 8.5 ft. at its closest point to the rear yard (west) property line to allow for the construction of a garage/home addition. The applicant agreed to withdraw the other three variance requests listed on the agenda. I. Other Bus ess No er busines was discussed. IV. A ournm 'nt The meetinggwas djourQ at 8:08 pm. a a. D id Perich, Chair Y'' Lisa Wittman, Administrative Assistant City 0f golden MEMORANDUM 11 Va. ey Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 Agenda Item 3. F. Receipt of June 2016 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund), Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing (Enterprise Fund) Storm Utility Fund (Enterprise Fund) Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of June 2016, the City is using$6,239,747 of fund balance to balance the General Fund Budget. Attachments • June 2016 General Fund Financial Reports (2 pages) • June 2016 Conservation/Recycling Fund (1 page) • June 2016 Water and Sewer Utility Fund (1 page) • June 2016 Brookview Golf Course (1 page) • June 2016 Motor Vehicle Licensing (1 page) • June 2016 Storm Utility Fund (1 page) • June 2016 Equipment Replacement Fund (1 page) Recommended Action Motion to receive and file the June 2016 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Revenues June 2016(unaudited) Percentage Of Year Completed 50.00% Over % 2016 June YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $14,278,810 0 8,648 ($14,270,162) 0.06% (1) Licenses 217,515 21,815 210,950 ($6,565) 96.98% Permits 840,125 350,219 969,530 $129,405 115.40% Federal Grants 0 0 4,069 $4,069 State Aid 268,380 9,525 10,736 ($257,644) 4.00% (2) Hennepin County Aid 0 3,435 3,435 $3,435 Charges For Services: General Government 19,000 (85) 12,456 ($6,544) 65.56% Public Safety 150,665 10,606 111,761 ($38,904) 74.18% Public Works 145,800 20,047 84,648 ($61,152) 58.06% Park& Rec 395,100 37,010 158,872 ($236,228) 40.21% Other Funds 791,500 61,328 336,446 ($455,054) 42.51% Fines& Forfeitures 320,425 18,018 111,609 ($208,816) 34.83% (3) Interest On Investments 100,000 0 0 ($100,000) 0.00% (4) Miscellaneous Revenue 233,000 12,772 104,097 ($128,903) 44.68% Transfers In 30,000 2,500 15,000 ($15,000) 50.00% (5) TOTAL Revenue $17,790,320 $547,190 $2,142,257 ($15,648,063) 12.04% Notes: (1)Payments are received in July, December, and January(delinquencies). (2) Police Training will be paid in August. Safe and Sober is billed on time spent. (3) Fines/Forfeitures are thru for May 2016. (4) Investment income is allocated at year end. (5)Transfers are monthly. City of Golden Valley Monthly Budget Report-General Fund Expenditures June, 2016(unaudited) Over % 2016 June YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. 001 Council $322,960 40,782 164,883 ($158,077) 51.05% 003 City Manager 798,260 54,726 358,158 (440,102) 44.87% 004 Transfers Out 725,000 725,000 725,000 0 100.00% (1) 005 Admin. Services 1,869,995 344,217 959,863 (910,132) 51.33% 006 Legal 150,000 3,114 59,048 (90,952) 39.37% (2) 007 Risk Management 305,000 0 114,812 (190,188) 37.64% 1 011 General Gov't. Bldgs. 532,790 56,064 251,874 (280,916) 47.27% 016 Planning 353,800 25,506 151,992 (201,808) 42.96% 018 Inspections 777,690 53,290 333,807 (443,883) 42.92% 022 Police 5,671,180 431,356 2,551,264 (3,119,916) 44.99% 023 Fire 1,290,210 91,889 592,877 (697,333) 45.95% 035 Physical Dev Admin 298,755 19,462 135,925 (162,830) 45.50% 036 Engineering 783,470 58,861 332,349 (451,121) 42.42% 037 Streets 1,611,865 133,892 618,144 (993,721) 38.35% 065 Community Center 81,095 4,010 40,504 (40,591) 49.95% 066 Park& Rec. Admin. 705,660 55,320 315,317 (390,343) 44.68% 067 Park Maintenance 1,137,895 137,303 538,170 (599,725) 47.30% 068 Recreation Programs 374,995 34,881 138,017 (236,978) 36.81% TOTAL Expenditures $17,790,620 $2,269,673 $8,382,004 ($9,408,616) 19/6 (1)This transfer was made in June, 2015. (2)Legal services are billed thruMay. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund June 2016(unaudited) Over 2016 June YTD (Under) Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,770 30,614 30,614 (26,156) 53.93% Recycling Charges 373,950 29,391 150,718 (223,232) 40.30% Miscellaneous Revenues 6,000 0 0 (6,000) Interest on Investments 4,000 0 0 (4,000) 0.00% (1) Total Revenue 440,720 60,005 181,332 (259,388) 41.14% Expenses: Recycling 451,460 23,257 179,589 (271,871) 39.78% (2) Total Expenses 451,460 23,257 179,589 (271,871) 39.78% (1) Interest Earnings are allocated at year-end. (2) Republic Services are billed thru May. City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund June, 2016(unaudited) Over 2016 June YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,303,105 355,910 1,651,966 (2,651,139) 38.39% Emergency Water Supply 183,600 12,133 65,751 (117,849) 35.81% Sewer Charges 3,309,260 233,131 1,463,440 (1,845,820) 44.22% Meter Sales 8,000 379 4,039 (3,961) 50.49% MCES Grant Program 0 0 0 0 Penalties 110,000 20,882 97,161 (12,839) 88.33% Charges for Other Services 90,000 4,525 37,100 (52,900) 41.22% State Water Testing Fee Pass Through 45,500 3,403 19,121 (26,379) 42.02% Sale of Assets 10,000 0 0 (10,000) 0.00% Franchise Fees(One year only) 700,000 700,000 700,000 0 100.00% Certificate of Compliance 75,000 6,050 35,350 (39,650) 47.13% Interest Earnings 15,000 0 0 (15,000) 0.00% Total Revenue 8,849,465 1,336,413 4,073,928 (4,775,537) 46.04% Expenses: Utility Administration 2,526,190 101,332 432,469 (2,093,721) 17.12% Sewer Maintenance 2,723,660 225,229 1,431,644 (1,292,016) 52.56% Water Maintenance 4,655,120 303,089 1,837,439 (2,817,681) 39.47% Total Expenses 9,904,970 629,650 3,701,552 (6,203,418) 37.37% City of Golden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund June, 2016(unaudited)opened March 23 Over 2016 June YTD (Under) % Budget Actual Actual Budget Current Revenue Green Fees 795,000 152,850 374,736 (420,264) 47.14% Driving Range Fees 167,000 34,600 96,529 (70,471) 57.80% Par 3 Fees 137,370 37,241 78,843 (58,527) 57.39% Lawn Bowling 42,000 12,815 15,199 (26,801) 36.19% Pro Shop Sales 80,000 14,704 42,061 (37,939) 52.58% Pro Shop Rentals 260,000 50,619 111,727 (148,273) 42.97% Concession Sales 360,000 79,562 165,473 (194,527) 45.96% Other Revenue 78,000 9,241 67,059 (10,941) 85.97% Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Less:Credit Card Charges/Sales Tax (36,000) (3,455) (5,267) 30,733 14.63% Total Revenue 1,885,370 388,177 946,360 (939,010) 50.19% Expenses: Golf Operations 637,125 90,915 350,905 (286,220) 55.08% (2) Course Maintenance 792,800 84,713 369,761 (423,039) 46.64% Pro Shop 114,620 14,522 90,849 (23,771) 79.26% Grill 251,750 56,957 149,333 (102,417) 59.32% Driving Range 50,665 10,895 34,043 (16,622) 67.19% Par 3 Course 27,295 5,491 10,153 (17,142) 37.20% Lawn Bowling 27,195 3,456 5,501 (21,694) 20.23% Total Expenses 1,901,450 266,949 1,010,545 (890,905) 53.15% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund June 2016(unaudited) Over 2016 June YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Charges for Services 406,830 41,016 236,968 (169,862) 58.25% Total Revenue 408,830 41,016 236,968 (171,862) 57.96% Expenses: Motor Vehicle Licensing 408,330 27,757 182,238 (226,092) 44.63% Total Expenses 408,330 27,757 182,238 (226,092) 44.63% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund June, 2016(unaudited) Over 2016 June YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings 45,000 0 0 (45,000) 0.00% (1) Storm Sewer Charges 2,275,000 180,528 1,065,555 (1,209,445) 46.84% Bassett Creek Watershed 810,930 0 510,883 (300,047) 63.00% Miscellaneous Receipts(Debt Proceeds) 5,692,000 0 18,750 (5,673,250) 0.33% State Grant-Other 0 0 0 0 Total Revenue 8,822,930 180,528 1,595,188 (7,227,742) 18.08% Expenses: Storm Utility 9,045,465 163,645 1,051,482 (7,993,983) 11.62% (2) Street Cleaning 126,420 3,038 48,859 (77,561) 38.65% Environmental Control 323,260 33,001 175,401 (147,859) 54.26% Debt Service Payments 170,985 0 929,076 758,091 543.37% (3) Total Expenses 9,666,130 199,684 2,204,818 (7,461,312) 22.81% (1)Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. (3)This included the bond payment to pay off the storm bonds early. 2016 Equipment Replacement Fund(CIP)-Fund 5700 2016 June YTD Budget Total Actual Remaining Revenues: Proceeds-Certificate of Indebtedness 800,000 0 0 (800,000) Sale of Assets 35,000 36,437 1,437 Miscellaneous 0 1,219 44,964 44,964 Interest Earnings(allocated at year end) 24,535 0 0 (24,535) Total Revenues 859,535 1,219 81,401 (778,134) Expenditures: Program# Project Number Project Name 5700 Bond Expenditures 0 0 2,700 (2,700) 5701 V&E-001 Marked Squad Cars(Police) 80,000 0 36,544 43,456 (1) 5702 V&E-002 Computers and Printers(Finance) 80,000 13,050 40,390 39,610 V&E-016 Pickup Truck(Street) 35,000 0 0 35,000 V&E-020 Portable Computers(Police) 50,000 0 0 50,000 V&E-030 Rotary Mower(Park) 98,000 0 100,552 (2,552) V&E-052 Asphalt Cold Planer(Street) 20,000 13,027 13,027 6,973 V&E-058 Fire Hose 10,000 0 9,470 530 V&E-060 Rescue Vehicle(Fire) 100,000 0 0 100,000 V&E-072 Pickup Truck(Engineering) 30,000 0 28,587 1,413 V&E-078 Aerial Bucket Truck(Park) 200,000 0 0 200,000 V&E-079 Utility Tractor(Park) 80,000 65,287 65,287 14,713 V&E-090 Single Axel Dump Truck(Street) 225,000 0 0 225,000 V&E-118 Sidewalk Tractor(Street) 150,000 0 120,133 29,867 V&E-122 Police Vehicle 40,000 0 34,148 5,852 V&E-127 800 Mhz Radios(Fire) 80,000 0 52,926 27,074 V&E-129 800 Mhz Radios(Police) 96,650 2,949 80,972 15,678 V&E-132 Thermal Imaging Camera 70,000 54,089 54,089 15,911 V&E-134 Cartegraph Software 13,000 0 0 13,000 Total Expenditures 1,457,650 148,402 638,825 789,914 (1)Computers are replaced every 4-5 years and purchased throughout the year based on available time. (2)Includes a transfer from the DWI/VOTF Fund for the traffic car. Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 60 day deadline: July 11, 2016 60 day extension: September 9, 2016 Agenda Item 4. A. Public Hearing - Approval of Conditional Use Permit 151 - 9050 Golden Valley Road - Affinity Plus Federal Credit Union, Applicant Prepared By Jason Zimmerman, Planning Manager Summary This item is continued from the July 5, 2016, City Council meeting. At that meeting the Council agreed to provide more time to allow the applicant to withdraw the application for a Conditional Use Permit (CUP) to reuse an existing building as a credit union. At its meeting on June 21, the City Council affirmed the existing High Density Residential (R-4) zoning for the property. A credit union is not a permitted use in this zoning district; accordingly, the CUP cannot be granted. The applicant has since withdrawn their application. Because a public hearing has already been advertised, the City Council must open and close the hearing. Notification mailings were not sent to neighboring properties. Attachment •Letter of Withdrawal dated July 26, 2016 (1 page) Recommended Action Motion to receive and file the withdrawal of the application for Conditional Use Permit No. 151 for 9050 Golden Valley Road, Affinity Plus Federal Credit Union, Applicant. Wittman, Lisa From: Zimmerman, Jason Sent: Tuesday, July 26, 2016 3:23 PM To: Wittman, Lisa Subject: FW: CUP for Credit Union From: Roger Magnuson Sent:Tuesday,July 26, 2016 3:22 PM To: Zimmerman,Jason<JZimmerman@goldenvalleymn.gov> Subject: RE: CUP for Credit Union Jason, We would like to withdraw our application. Roger From: Zimmerman, Jason [mailto J.Zim.merman goldenvalley_mn goy] Sent: Thursday, July 14, 2016 9:49 AM To: Roger Magnuson Cc: Wittman, Lisa Subject: CUP for Credit Union Roger, As the petition to rezone the property at 9050 Golden Valley Road was not successful, and as no application has been made to the Board of Zoning Appeals regarding the City's interpretation of the zoning which limits a non-conforming use only to a fast food restaurant, there does not seem to be a way forward at this time for the City to approve your application for a Conditional Use Permit for a credit union. The item was previously tabled to the City Council meeting of August 3. We request you submit to us a withdrawal letter for your application by July 26 in order to bring this matter to a close. Absent this letter, the City would need to move forward with a denial of the CUP. Please let me know if you have any questions. Jason Jason Zimmerman ! Planning Manager I City of Golden Valley 7800 Golden Valley Road I Golden Valley,MN 55427 763.593.8099 1 763.593.8109(Fax) 1763.593.3968(TTY) This message has been checked for all known viruses by the MessageLabs Virus Scanning Service (\%tiN w.mcssatkelabs.com%stats.asp). Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 60 day deadline: August 6, 2016 Agenda Item 6. A. Authorization to Sign Amended PUD Sub-Permit - Hidden Lakes PUD No. 74, Amendment No. 6 - 1725 Bridgewater Road - Arash Allaei, Applicant Prepared By Jason Zimmerman, Planning Manager Summary This item is continued from the July 5, 2016, City Council meeting. At that meeting, Council agreed to provide more time to allow staff and the applicant to reach agreement on a compromise regarding the proposed Minor PUD Amendment. The proposal to replace a native vegetation buffer with rip-rap has been scaled back enough to allow this modification to proceed as an Administrative PUD Amendment which does not necessitate a City Council vote. The applicant has withdrawn the application for a Minor PUD Amendment. Recommended Action Motion to acknowledge withdrawal of the Minor PUD Amendment. Executive Summary For Action Golden Valley City Council Meeting August 3, 2016 Agenda Item 6. B. METRO Blue Line Extension Update Prepared By Jason Zimmerman, Planning Manager Summary Since the last Blue Line Extension update in May, there have been two significant advancements in the planning of the light rail line. First, the Corridor Management Committee (CMC) approved the final scope and cost estimate for the project which rose to roughly $1.55 billion. This includes a handful of new elements that were added to the scope over the past few months (pedestrian improvements at road crossings, modifications to the Operations and Maintenance Facility, railroad crossings and gates, etc.). Project partners, such as MnDOT and Hennepin County, are slated to cover a portion of the increased cost. Second, the Federal Transit Administration (FTA) published the Final Environmental Impact Statement (FEIS) in July. This document addresses environmental impacts from the proposed line and includes required mitigation measures. There are three areas in which more significant changes were made from the Draft Environmental Impact Statement (DEIS) to the FEIS: 1.Wetlands and Floodplains are better defined in the FEIS and show mitigation areas along the route. 2.Wildlife Habitat areas are more clearly defined in the FEIS in terms of disturbances from construction as well as from the operation of the line and stations. Proposed mitigation is included. 3.Agreements regarding Sochacki Park, including the mitigation plan approved by the Joint Powers Agreement Partnership, are now recorded in the FEIS. Additionally, more specific mitigation measures - such as the inclusion of sound walls to reduce the impact of the line on homes along Kewanee Way - are outlined in the FEIS to address impacts first raised in the DEIS. Details of these measures will continue to be refined as the design advances. The FEIS also contains information related to Section 106 of the National Historic Preservation Act, which governs how impacts to historic properties along the line are handled. In Golden Valley, mitigation is required to deal with impacts to the Theodore Wirth Segment of the Grand Rounds Historic District and the Osseo Branch Line of the St. Paul, Minneapolis & Manitoba Railroad/Great Northern Railway. All comments submitted to the Project Office as part of the DEIS hearings, including those made by the Golden Valley City Council in its letter to Hennepin County from May 20, 2014, are itemized and included in Appendix G. The Project Office has responded to each comment, though some similar comments have been grouped and responded to generally. The Metropolitan Council is expected to vote on the FEIS and the final scope and cost estimate in September. Once they are approved and the Record of Decision (ROD) has been issued by the FTA, the application to enter the Engineering phase of work can be submitted. This phase is expected to last for two years and will provide for the remaining 70% of the project design and include preparations for construction. Recommended Action Motion to receive and file METRO Blue Line Extension Update. A G E N D A Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room Monday, August 8, 2016 6:30 pm Pages 1. Metro Transit Bus Route Update - Route 9 (15 minutes) 2. Solar Panels at Reservoir (15 minutes) 3. Debt and Infrastructure Discussion (20 minutes) 4. Positive Performance (10 minutes) Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, con sider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber August 16, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Proclamation for Hunger Action Month 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting August 3, 2016 B. Approval of City Check Register C. Licenses: D. Minutes of Boards and Commissions: 1. E. Bids and Quotes: F. 4. PUBLIC HEARINGS A. Public Hearing - Major PUD Amendment #2 - Central Park West - Office Building/Parking Ramp B. Public Hearing - Zoning Code Text Amendment - Prohibiting Temporary Family Health Care Dwellings 5. OLD BUSINESS 6. NEW BUSINESS A. First Consideration - Amendment to Section 9.07 - Winter Parking Restrictions B. Amendment to City Manager Contract C. Announcements of Meetings 1. Future Draft Agendas: City Council September 6, 2016, Council/Manager September 13, 2016 and City Council September 20, 2016 D. Mayor and Council Communications 7. ADJOURNMENT AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber September 6, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting August 16, 2016 B. Approval of City Check Register C. Licenses: D. Minutes of Boards and Commissions: E. Bids and Quotes: F. 4. PUBLIC HEARINGS A. Public Hearing - First Consideration - Convention and Visitor Bureau Lodging Tax 5. OLD BUSINESS 6. NEW BUSINESS A. Second Consideration - Amendment to Section 9.07 - Winter Parking Restrictions B. Announcements of Meetings 1. Future Draft Agendas: Council/Manager September 13, 2016, City Council September 20, and October 5, 2016 C. Mayor and Council Communications 7. ADJOURNMENT