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09-27-16 HRC Agenda Packet AGENDA � k �r� �4� �� ,, Human Rights Commission O ] � City of Golden Valley t��n � 7800 Golden Valley Road �� � Golden Valley, MN 55427 SEPTEMBER 27, 2016 6:30 pm Council Conference Room I. Call to Order II. Introductions III. Approval of Agenda IV. Oath of Office V. Approval of June 28, 2016 Meeting Minutes VI. Approval of Payment of Claims A. National Human Rights Campaign - Pride Festival Honorarium VII. Council Updates VIII. Old Business A. Review of Sept 11 HRC Scavenger Hunt for PRISM at Market in the Valley B. Further Discussion of 2016 HRC Work Plan (All) 1. Population Shifts City News Article 2. Aging Population City News Article C. Municipal Quality Index (Martin) D. Sweet Potato Comfort Pie - Speaker Sponsorship Options (Martin) IX. New Business A. Discussion on How HRC Can Serve the City Council X. Adjourn MINUTES t . , Human Rights Commission (HRC) i. 1 i 't �f/ � . Golden Valley City Hall 0����t/� 7800 Golden Valley Road �'�� � � Golden Valley, Minnesota 55427 ��� "� , Manager's Conference Room June 28, 2016 Commissioners present: Adam Buttress, Co-Chair Jonathan Burris, Co-Chair Teresa Martin Michael Pristash Andrew Ramlet Commissioners absent: None Guest: Eleanor Trenary, PRISM Staff: Chantell Knauss, Assistant City Manager The meeting was convened at 6:35 pm by Co-Chair Buttress. APPROVALOFAGENDA Commissioner Martin requested to add under New Business, Sweet Potato Pie Update. Motion and second to approve the agenda with the addition. Motion carried 5-0. APPROVAL OF MAY 23, 2016 REGULAR MEETING MINUTES Motion by Commissioner Burris, second by Commissioner Pristash to approve the May 23, 2016 minutes: Motion carried 5-0. September 11 Dav of Service and Remembrance Event: Eleanor Trenarv, PRISM Communitv Enqaqement Manaqer Ms. Trenary reviewed PRISM which serves residents of Golden Valley, Crystal, New Hope, Plymouth, Robbinsdale and the surrounding northwestern suburbs with assistance with food, clothing, and housing. Clothing assistance is provided through PRISM's thrift shop, which also helps raise funds for PRISM. PRISM is able to provide rapid rehousing assistance as well as rental assistance through Hennepin County. PRISM clients are provided opportunities to meet privately with case staff workers to help connect them with resources. PRISM accepts donation during open hours. Donations accepted are: gently used clothing, perishable and non-perishable food, new school supplies in August and Holiday Toy Shop before the holidays. Monetary donations are preferred since PRISM is able to buy more food with the money than people are able to purchase it retail. HRC and Ms. Trenary discussed options for a partnership to provide donations to PRISM. It was agreed the HRC would staff a booth, to be located adjacent to PRISM's, at the September 11, 2016 Market in the Valley, as that date at the Market has been designated as Family Day. HRC will promote a produce scavenger hunt with the items to be purchased and donated by participants to PRISM. Ms. Trenary will provide a list of available items at the Market that PRISM would like to Human Rights Commission June 28,2016 Meeting Minutes Page 1 of 3 have included in the scavenger hunt and Co-Chair Buttress will develop the scavenger hunt. Knauss will register HRC for Market in the Valley for September 11. Knauss will email a sign-up schedule for HRC staffing at the September 11 Market in the Valley: there will be two shifts for Commissioners to sign up for: 8-11am and 11am-1:30pm. APPROVALOFPAYMENTS Motion by Commissioner Martin, second by Commissioner Pristash to approve payment of invoice from OutFront MN for Pride Festival Honorarium in the amount of$250. Motion carried 5-0. COUNCIL UPDATES Knauss reported the City Council is currently soliciting applicants for the HRC. OLD BUSINESS Golden Vallev Pride Festival (GVPF) Update Co-Chair Burris reported there was an informal survey on facebook.com and the comments were very positive about the GVPF event being successful. There was likely higher attendance at the Festival than originally anticipated due to the events that occurred in Orlando, FL the Saturday night immediately prior to the GVPF. For the 2017 GVPF, the planning committee is considering: more food and food trucks, vendors that sell items (jewelry, art, etc.), more activities, review walking space around vendor booths, more GVPF t-shirts available for sale, security/ID badges, and different configuration for how speakers/presenters are set up. A GVPF wrap-up meeting is scheduled for July 6. Further Discussion of HRC Work Plan It was the consensus of the HRC that since they had a booth at the GVPF and will be partnering with PRISM at the September 11 Market in the Valley, which is the same week as the September 17 Music & Arts Festival, the HRC will forego having a booth at the Music &Arts Festival this year. Knauss explained the "Town Planner" calendar, which is a free calendar with local business coupons and includes community events if submitted by the deadline of October 31 of each year. Their website, www.townplanner.com, receives 3,000 visits per month. If the HRC will be hosting any "Conversations" in the future and establishes their schedule before October 31 of each year for the next year, they would be able to utilize this free advertising mechanism. Commissioners expressed interest in partnering or just learning what the surrounding communities' (New Hope, Robbinsdale, and Crystal) HRCs are involved with and/or projects they are working on. It was the consensus of the HRC that for the 2017 Work Plan, they would like to provide tickets to the General Mills Martin Luther King, Jr. Day Holiday Breakfast, participate in the GV Pride Festival, sponsor an activity for September 11 Day of Service and Remembrance and continue with getting educational materials out to residents via articles in the CityNews newsletter and/or other means. NEW BUSINESS Municipal Qualitv Index Motion by Commissioner Pristash, second by Commissioner Martin to table this discussion to the July 26, 2016 meeting. Motion carried 5-0. Bill Hobbs Award Process Knauss explained the City received an inquiry on the process for submitting a nomination for the Bill Hobbs Human Rights Award. Historically, nominations were accepted only in November/December of each year, the HRC would review nominations and select the Human Rights Commission June 28,2016 Meeting Minutes Page 2 of 3 award recipient. The award would be presented at a Council meeting. Some years have not had an award recipient. Given the above process, the online nomination form on the HRC's web page was only available when nominations were being accepted in November/December each year. Motion by Commissioner Martin, second by Commissioner Pristash to follow the process outlined below for the Bill Hobbs Award Nomination Process and Presentation: • Nominations via online form accepted through September 30 of each year • Nominations reviewed October/November of each year and HRC selects a recipient (during this review period, the online nomination form is disabled and no new nominations are accepted) • Recipient is presented with the award on the Council meeting date closest to December 10, which is Human Rights Day • Online nomination form is enabled again after the award is presented in Dec of each year Motion carried 5-0. Sweet Potato Pie Update Commissioner Martin would like the HRC to consider sponsoring a speaker during the Sweet Potato Pie event to be held Sunday, January 15, 2017 similar to how HRC sponsored speakers at GVPF. Motion by Commissioner Martin, second by Commissioner Burris to commit to a speaker honorarium for the 2017 Sweet Potato Pie Event. Motion carried 5-0. ADJOURN Motion by Commissioner Burris, second by Commissioner Martin to adjourn the meeting at 8:45 pm. Motion carried 5-0. Follow-up Items: • Ms. Trenary to provide a list of items PRISM would like to have included in the scavenger hunt. • Co-Chair Buttress to develop the scavenger hunt. • Knauss to register HRC for Market in the Valley for September 11. • Knauss to email a sign-up schedule for HRC staffing at the September 11 Market in the Valley: two shifts from 8-11 am and 11 am-1:30pm. Adam Buttress, Co-Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: July 26,2016 Human Rights Commission June 28,2016 Meeting Minutes Page 3 of 3 Thomas Knabei I N V C) I C E 1605 Northrop Ln Minneapolis, MN 55403 ;'� f Bill To: City af Golden Valley Human Rights Commission f�{:zte: Jul 18, 2016 7800 Golden Valley Road Golden Valley, MN 55427 C��,� D�.�t� Aug 15, 2016 Balance Due: $250 � � . Speaker Honorarium for Golden Valley Pride 1 $250 $250 Subtotal: $250 Total: $250 t,1� �j (�� olden � CITY OF GOLDEN VALLEY HUMAN RIGHTS COMMISSION 2016 PROPOSED WORK PLAN March 15, 2016 The Golden Valley Human Rights Commission (HRC) proposes the following work plan for 2016: HRC Conversations The HRC would like to focus their 2016 Conversations Series on the demographics of Golden Valley. On February 23, 2016, the HRC hosted a representative from the State Demographer's Office and heard demographic information on the areas of: Population Shifts, Aging Trends and Growing Diversity. Based on the State Demographer's presentation, the HRC will create a three-part series of articles to be published in three issues of the City News, which is distributed to nearly 9,000 Golden Valley households. Communitv Outreach The HRC would like to participate in community outreach activities by having staffing a booth at community events, such as the Golden Valley Music &Arts Festival. Specific community events will be determined, as they present themselves. September 11 Day of Service and Remembrance The HRC would like to sponsor its fourth annual September 11 Day of Service and Remembrance in partnership with a local non-profit organization, to be determined. This has been a successful event in 2013, 2014 and 2015. The HRC would like to continue sponsoring this volunteer effort. Due to September 11, 2016 falling on a Sunday this year, this event would be scheduled for either Thursday, September 8 or Monday, September 12. HRC Conversations The HRC would like to keep the option open of hosting a forum with a speaker or panel, to further the dialogue in the community about the three topic areas based on the State Demographer's Office presentation and three-part series of articles in the City News. If held, the forum speakers/panelists would be determined at a later time and the event would be held in either Fall 2016 or early 2017. HRC Conversations, Martin Luther Kinq, Jr. Dav Event—Januarv 16 2017 will be the 27th year the General Mills Foundation and United Negro College Fund have celebrated Dr. Martin Luther King, Jr.'s legacy of service by sponsoring a breakfast and inspirational speaker on the holiday that honors him. The HRC would like to continue to purchase tickets and sponsor tables to this event for Golden Valley residents to be able to attend and participate, compliments of the HRC. Because this event is held in January of each year, the HRC wants to include it in the prior years' work plan. Approved by the City Council: March 5, 2016 Three major trends are shaping Minnesota and Golden Valley as we move into the future:population shifts,aging,and growing diversity. The Golden �' Valley Human Rights Commission's(HRC)goal is to encourage dialogue �j �''" about what this means in a three-part series. �R� C✓(�l2.u�c.tiYCl��1.�s Metra Area And �olden Valley See Population Increases The Twin Cities metropolitan area has seen a population boom in the last decade,with numbers increasing at a rate almost double that of Minnesota as a whole, according to the Minnesota State Demographic Center. Today, one in five Minnesota residents live in Hennepin County. Golden Valley,which experienced three decades of population nity to make sure everyone still feels the same(see story on page declines,rebounded with a 2.1 percent increase in population 13�,says Jason Zimmerman,City planner. between 2010 and 2014,with a net gain of 419 residents.That was still the lowest population increase in the metro area.One ��When you're planning five, 10,or 20 years out,it's all about un- reason is space. derstanding the evolution of trends,"he says."Population trends, environmental trends,transportation trends—it's all changing, "We are a fully developed city and don't have as many new or and the community's needs and values change with them:' undeveloped properties where we can add housing units,"says Tim Cruikshank,Golden Valley City manager."It's not inher- �e fact that Golden Valley's population growth is slow takes ently bad to grow or not to grow in population.It's really all some of the pressure off to accommodate wild swings in popula- about what we want as a community." tion shifts,Zimmerman says.Wit�h proper planning,slower development can be beneficial. ��"� Golden Valley's population will continue to grow slowly.Projec- tions by the Metropolitan Council show the city adding nearly Wafch upcorning newsletters for stnries on trends in aging 1,000 residents between 2010 and 2020,another 700 by 2030, (September/October)and diversity(November/December). and 900 more by 2040,for a total popula- tion of 22,900.In the same time frame the city is projected to add S��oo;obs. Golden Valley households by type Such forecasts help cities plan for future (about 8,500 total, averaged 2010-14� housing and infrastructure needs,including wastewater and sewer capacity.How those - ... ,. .,.. ...:. , � . ..,....�.,._ plans look depends on what the City Coun- Married couple,no children under 18 cil and residents envision for Golden Valley. present ( ���� 2,800 (33%) "My hopes are that the community comes Families(married or not)with � ;� ■ together and agrees on what they want the children under 18 I� 2,200(26%) future ofthe Cityto looklike,so we as staff ��� can make that happen,"Cruikshank says. Person living alone,Under 65 years 1,200(14%) During the last Comprehensive Plan pro- ', cess in 2008,residents expressed a desire to Person living alone,65+ � �: 1,200(14%) keep up with modern trends while preserv- �� :� ing Golden Valley's small-town heritage and � honorin its ast. Otherarrangements 1,100(13%) �� S P � .,4 es:U.S.Census Bureau,2010-2014 Amer'can Community Survey.DP02.. ��'� The 2040 Comprehensive plan(due in " 2018�will check back in with the cominu- Golden Valley's households are broken down by type in recent US Census data. � �+,:�k v*�d�3rt^o .. . . . . . Three major trends are shaping Minnesota and Golden Valley as we move into ��, the future:population shifts,aging,and growing diversity. The Golden Valley �;, Human Rights Commission's(HRC)goal is to encourage dialogue abour what ''� this means in a three-part series. This is the second of three articles. H R� ��.����.��.�<<.ha:�..��Q„� Galden Valley Prepares For Papulatian Age Increase It's no secret the baby boomers,who by far make up the USA's most populous generation, are entering retirement age at record numbers. Golden Valley,Minnesota, and the entire nation will see unprecedented increases in the 6S+ age group over the next few decades,with Golden Valley facing an aging increase even larger than Minnesota's overall average. By 2020,it is predicted that Miimesota will have more residents senior citizens want,Zimmerman says.lhis includes exploring age 6S+than school-age children.Currently in Golden Valley,30 the option of inore assisted living apartment buildings and town percent of the population is age 45-64,with 20 percent age 65 or homes to accommodate the number of seniors moving out of older. their single-family houses.It is also conducting a housing study to better understand future needs. An aging population aftects a wide number of areas for a com- munity,including transportation,care-giving,health care,social 'Ihese shifting trends aren't bad,Ziinmerman says;they just support needs,long-term care,labor force,recreation,and hous- create a number of unknowns.For example,people aging out of ing,says Tim Cruikshank,City manager. single-family homes could mean an influx of families with chil- dren inoving in,which would bring more students to the local "Do we have enough town homes?Assisted living apartments? school system.So the City may need to plan for a simultaneous Senior facilities?This is what we need to be thinking about," spike in both an older and a younger population. Cruikshank adds."Do we have the infrastructure that allows people to stay here as they age?" "It's all about the ebbs and flows,"Zimmerman says. Another top concern is mobility,says Jason Zimmerman,plan- The 10-year Comprehensive Plan process (see story on page 13� ning inanager.Bus and train services,sidewalks,pedestrian provides an opportunity for the City to study how demographics plans—will Golden Valley have the kind of public transportation affect future needs,including regional growth and the long-term facilities to meet the needs of people who are increasingly driv- vision of the community.'Ihe resulting plan guides Golden Val- ing less on their own? ley for the next 10 to 30 years. "We have to be thinking ahead about these questions,"he says. Watch the November�Decenlber newsletter for a story about "This is a central topic for Golden Valley." growing diversity. The City has looked at how neighboring cities have responded to the aging population shift and listened to feedback on what �;;; , ' � �" I Median age in Number of ��� � GoldenValley � ��`�� Minnesotans � Projected increase of ��" i.C`` who will be � ��/"'1'�`� age 65+by ��r/ �� people 65 or older for 2030 ��, � � Median age in current decade ���� Minnesota ( Median age in Projected increase in people age Siatistics aciording to t{ie � Minnesotn State Demograpllic Center Minneapolis Increase for past decade 65+between 2015 and 2030 .- • •. � . � - . ��� ii ' � �� ` ii �.. , (1 ZOIC) MEI STANDARDS FOR � '� �- ��� I O � CREDIT 1 " . ''�� r.� ►� UMAN _ ��-.: � - RIGHTS �---- - i " 'L.�' l .1�I PAIGN, � The 2016 Municipal Equality [ndex includes a slightly revised scorecard. A clarification of what is required to receive points is listed below. � SEC"I'[ON 1. NON-UISCR(N1INATION LAWS • Non-Discrimination in Emplovment, Housing, and Public Accommodations (Up to 30 points). This category evaluates whether discrimination on the basis of sexual orientation and gender identity is prohibited within the city in areas of private employment, housing, and public accommodations. In each category, cities receive 5 points for prohibiting discrimination on the basis of sexual orientation and 5 points for prohibiting discrimination on the basis of gender identity. There will be a 3-point deduction for non-discrimination protections in public accommodations that contain carve-outs prohibiting individuals from using facilities consistent with their gender identity. All non-discrimination laws ought to be fully inclusive of lesbian, gay, bisexual, and transgender people, and acknowledging sexual orientation-only protections as simply that does not imply they are sufficient; they are not. SECTION IL 111t1NICIPALITY AS EMPLOYER • Non-Discrimination in Citv Emplo� (6 points for sexual orientation/6 points for gender identity). This can be established either via an enumerated municipal ordinance that expressly includes city employees or via an enumerated equal employment opportunity policy adopted by the municipality. If the city has an employment non-discrimination ordinance that enumerates sexual orientation and gender identity the city is NOT presumed to be covered by that ordinance; the ordinance must either specifically address city employees or the ordinance must be incorporatcd by reference in city employment policies. If state or county law is enumerated to include sexual orientation or gender identity this too may be incorporated by reference. An unenumerated non- discrimination policy or ordinance will not be sufficient to earn credit. • Trans�ender-Inclusive Healthcare Benefits (6 points). The municipality must provide at least one health insurance plan dlat provides coverage for transgender healthcare needs (sex reassignment surgeries, hormone replacement therapy, and other gender-affirming care). The policy must expressly include gender-affirming care; a lack of exclusion is not sufficient for an award of points because this care is routinely not covered. • Citv Contractor Non-Discrimination Ordinance or Policv (3 points for seaual orientation/3 points for gender identity). These can be established through municipal ordinances or policies that mandate all city contractors to have non-discrimination policies based on sexual orientation and gender identity. Partial credit may be awarded where the city gives a bidding preference to a city 1 �YN�1'.HR('.ORG/111E1 � � i� � r� ' . .: � ' o " � � '� " ll 2016 MEI STANDARDS FOR �r�� + ��� , � CREDIT 1 � � � '��'� �� '� -`'- i�i u n� � N � �� -- � � ,� Rir, HTs __--- f - � �� ' t A A1 P A 1 G ti ..�.._.�� :..._. contractor with an inclusive non-discrimination policy. � BONUS: Inclusive Workplace (2 bonus points). This section assesses whether a municipality has LGBT-specific programming to attract LGBT applicants and promote diversity in the workplace. Cities will receive credit if they have any of the following: an employee pride alliance, diversity training that is inclusive of LGBT issues, or a recruitment program that actively advertises to the LGBT community. SECTION Ill. n'ILJNICIPAL SERVICES • Human Riehts Commission (5 points). A commission or council tasked with eliminating discrimination in a city. Starting in 2014, this commission will be worth four standard points if its purpose is largely or entirely educational. The commission may hold community discussions, screen movies, present panels, take public comment, advise the city on matters of diversity and inclusion, develop policies and strategies for making the city more inclusive, and undertake other similar types of endeavors.The commission must have met recently(within the last three years) and a federal EEOC office located in a city does not garner credit unless the city has contracted with them for the services described above. • LGBT Liaison to Citv Executive (5 points). To receive credit in this category, there must be an officially designated liaison to the LGBT community in the city executive's office. The function of a liaison is not simply to be a resource for the city executive, but also to be a resource for the public to elevate the concerns of the LGBT community and ensure tliey are being heard. T'herefore, the liaison's contact information must be made available to the public through the city's website or where other city ofticials' contact information is published. LGBT persons who work in the city executive's office do not qualify for credit in this category unless their service in this capacity is part of his or her official job; however, LGBT liaisons may have additional job functions unrelated to LGBT issues. Please note that credit is given in part V for openly LGBT city elected or appointed officials. • Enumerated Anti-Bullving School Policies (3 points for sexual orientation/3 points for gender identity). To receive credit in this category, a city or county ordinance, state statute, or school district/school baard policy must specifically prohibit bullying and enumerate the basis of sexual orientation and gender identity as prohibited grounds upon which to bully. Anti-harassment policies that are enumerated and include language that encompasses bullying will be given credit, but hazing or harassment policies that do not encompass bullying will not receive credit. Where there are 2 W�VW.HRC.ORG/M11E1 i t ��� �-' t ii a� �1 i i ; u 2016 MEI STANDARDS FOR �f �� _ i �' 1' i�C�# � 0 � CREDIT � �1 �.),l - %�_ �� � � �;�'; HUMAN � — ��` � � 1j � _---_ _ RIGH TS I.AA1 f'.41(;N� .� _ multiple school districts within city limits, credit will only be given at the local level if at least 75% of students within these school districts are covered by enumerated anti-bullying policies. • BONUS: Non-Discrimination Ordinance Enforcement bv Commission/Executive (2 bonus points). Where, in addition to the functions listed above, a Human Rights Commission has the authority to conciliate, issue a right to sue letter, or otherwise enforce non-discrimination protections, that commission will earn three bonus points in addition to the four standard points awarded above. • BONUS: Cit�provides services to/supports LGBT vouth (2 bonus points). Cities that provide services, partially provide services, or provide funding for services for LGBT youth will receive two bonus points. • BONUS: Cityprovides services to/supports LGBT homeless (2 bonus points). Cities that provide services, partially provide services, or provide funding for services for LGBT homeless people wiU receive two bonus points. • BONUS: Cit�provides services tolsupports LGBT elderlv (2 bonus points). Cities that provide services, partially provide services, or provide funding for services for LGBT elders will receive two bonus points. • BONUS: Cit�provides services to/supports people livin� with HIV or AIDS (2 bonus points). Cities that provide services, partially provide services, or provide funding for services for people who are HIV positive or living with AIDS will receive two bonus points. • BONUS: Cit�provides services to/supports trans eng der-specific pro�rammin� (2 bo►�us points). Cities that directly provide or provide funding for transgender-specific programming that isn't already captured by any of the other bonus categories in this section (e.g., employment programs, post-incarceration reentry programs, violence preventian programs, etc.) will receive two bonus points. SECTION IV. LAW ENFORCEI�'tENT • LGBT Police Liaison or Task Force (10 points). To get credit in this category, there must be an officially designated liaison to the LGBT community or task force charged with addressing LGBT issues. An LGBT Liaison or task force must be publicly known in order to receive credit. The function of a liaison is not simply to be a resource for the department, but also to be a resource for 3 \1'N'�V.HRC.ORG/MEI �fl � I! -'! �r + /"� c. II , n � I I 11 2016 MEI STANDARDS FOR �� �� � `�! _ U CREDIT � - " � �- " ►► �ih� �� n� --- - � � ,i RIGH"Tti ��� � � r � ani���ic,n 1 —,�:�._ the public to elevate the concerns of the LGBT community and ensure they are being heard. Therefore, the liaison's contact information must be made available to the public through the city's website or where other police contact information is published. LGBT police of�cers, including high-ranking officers, do not qualify for credit in this category unless their service as liaison is part of his or her official job. Partial credit will be given in this category where the entire police force is trained on LGBT issues. • Reported 2014 Hate Crimes Statistics to the FBI (12 points). The city must report hate crimes statistics to the FBl in all categories, including sexual orientation and gender identity, and either: • Report a positive number of hate crimes in any category in 2014 (i.e. report more than "0"for hate crimes reported in any one or more of the protected categories), OR � Report zero hate crimes in 2014 AND have reported a positive number of hate crimes, in any one or more of the protected categories, some year in the past five years of published reports. This second is to recognize that statistically it is possible that no hate crimes of any kind have occurred in a small city this year, but that it is high(y improbable that no hate crimes of any kind have occurred in the last five years. SECTION V. RELA"TIONSHIP WITH THE LGBT COMMUNITY • Leadership's Public Position on LGBT Equalily (5 points). This section grades, on a sliding scale from zero to five points, how pro-equality the city leadership is in its public statements. City leadership includes the mayor, city manager if applicable, city council, and other government officials. These statements may include joining a pro-equality association such as Mayors for Freedom to Marry, coming out publicly in favor of LGBT rights, supporting LGBT community organizations, etc. It also includes comments made during city council meetings or at other public events. As of 2014, this section also includes participation in Pride events and partnership with LGBT groups to create solutions to city problems. • Leadership's Pro-Equalit�e�islative or Policy Efforts (3 points). This section grades, on a sliding scale from zero to three points, how actively the city has been pursuing pro-equality legislation and policies. This includcs ordinances introduced, whether passed or not, and city policies, as well as pro-equality city council resolutions. � BONUS: Openly LGBT Elected or Apnointed Municipal Leaders (3 bonus points). The criteria for 4 �VW'W.HRC.ORG/�tEI - �`�n ' i i ..' ; � ii ��� i i '�� �; 2016 MEI STANDARDS FOR �� � ��`�� �� 1- �I.•�; I _ () � CREDIT ��-1 „ : i�' ' � ��� H U M A N ,--- _ ��� � RIGHTS � f�A rl P A 1(.N; �_�� � . . points in this category is the person be a leader — have some kind of a senior elected or appointed position in the city — and that the person be opcnly LGB'T'. A state or federal elected representative from the city does not qualify, as the person must be elected or appointed to a position in the municipality being rated. • BONUS: City Tests Limits of Restrictive State Law (4 bonus points). This category, which we formerly called "Resisting Dillon's Rule," gives credit to cities who have a state law of some kind that restricts the city's ability to pass LGBT-inclusive ordinances and who take distinct actions to push back against that limit either by advocating for cllange or testing its limits. Simply being in a state with such restrictions is not enough to quality for these points. Many states do not have this type of law, ���hich means many cities are not qualified to receive these points. 5 1�'����'.HRC.ORG/MEI CITY OF GOLDEN VALLEY, MINNESOTA HUMAN RIGHTS COMMISSION BY-LAWS Approved by the City Council on April 21, 2015 Article I: The Commission Name of Commission. The name of the Commission shall be the "Golden Valley Human Rights Commission", which is referred to herein as the "Commission". Mission, Vision, Values and Goals Statements. Mission Help promote and nourish a safe, respectful and welcoming community. Vision The Commission adheres to the vision set forth by the City. Values The Commission adheres to the values set forth by the City. Goals • Help build community by creating opportunities for dialogue in the community through promotion and facilitation of human rights issues in collaboration with existing groups. • Seek opportunities for sponsoring and promoting educational opportunities for the community to participate (speakers, seminars, forums, etc.) and direct persons to resources on human rights. • Advise the City Council on human rights issues by serving the Council as an advisory board. Article II: Membershia A. Composition. The Commission shall be an advisory commission to the City Council, composed of seven (7) regular members and two (2) youth voting members. All commissioners shall be appointed as set forth in this section. B. Regular Members. Regular members of the Commission, at least one of whom shall be an attorney, shall be appointed by the City Council for three-year staggering terms. Regular members of the Commission shall be qualified voters and residents of the City. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. C. Youth Members. Two (2) voting youth members shall be appointed by the City Council and each youth member shall serve a term of one year. D. Appointments. The terms of all Commission members shall be fixed and determined at the time of appointment. The City Council shall appoint the members of the Commission and may fill vacancies for unexpired terms. Regular members of the Commission shall serve until December 31 of the year in which their term expires or until their successors are appointed. Article III: Organization A. Officers. The officers of the Commission shall be Chair and Vice-Chair, elected from the members of the Commission. Chair. The Chair's position rotates annually and serves for one year. The Chair may not serve consecutive terms as Chair. The responsibilities of the Chair are: a. preside at all meetings of the Commission in a productive and time efficient manner; b. ensure that the Commission conducts its activities within the stated mission and by-laws of the Commission; c. appoint Commissioners to subcommittees; d. monitor and ensure the progress and completion of the Commission's work plan; and e. report to City Council. Vice-Chair. The Vice-Chair rotates annually and serves for one year. The Vice-Chair may not serve consecutive terms as Vice-Chair. The responsibilities of the Vice-Chair are: a. perform the duties of the Chair in the absence or incapacity of the Chair; and b. in the event of resignation or death of the Chair, the Vice-Chair shall perform such duties as imposed on the Chair until the original term of the Chair has expired. B. Staff Liaison. A staff liaison to the Commission shall be appointed by the City Manager. The staff liaison's responsibilities are: a. facilitate or assist in the meetings; b. keeping of the Commission's meeting agendas and minutes in accordance with the City's record keeping procedures and Minnesota Statutes; c. recording the attendance of Commission members; d. keeping the City Manager informed of the Commission's business; and e. assisting the Commission in considering their financial needs and if deemed necessary, request appropriate funding from the City Council through the annual budget process. C. Delegation of Duties. Officers may delegate duties of their position to other Commissioners as deemed appropriate by the Commission. D. Subcommittees. Subcommittees shall not consist of a majority or more of currently appointed Commission members. Article IV: Election of Officers A. Elections and Terms of Office. The Chair and Vice-Chair shall be elected from the Commission membership by its members at its regular Annual Meeting. Terms of office shall be for a maximum of two years and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms. B. Vacancies. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. Article IV: Meetings A. Open Meetings. All meetings of the commission shall be conducted in accordance with the Minnesota Open Meeting Law. This means all business and discussion occurs at a meeting which has been posted and is open to the public. A quorum of the members should not discuss Commission business by email, forms of social media, telephone or informal meetings. B. Annual Meeting. The Annual Meeting of the Commission shall be a regular meeting, typically the first meeting after new Commissioners are appointed, at which time elections will be held and the following year's work plan will be d iscussed. C. Regular Meetings. The regular meetings of the Commission shall be held on the fourth Tuesday of the month at City Hall at 6:30 p.m. The Commission may, by a majority vote, change its regular meeting dates for any reason, provided proper public notice of the changed meeting is provided. D. Special Meetings. Special meetings of the Commission may be called by the Chair or two commissioners, or by the City Council, for the purpose of transacting any business designated in the meeting notice. The notice for a special meeting shall be posted in compliance with the Minnesota State Statutes governing public meetings. The staff liaison shall notify Commissioners at least three (3) days prior to the meeting of the date, time, place and purpose of the special meeting. A special meeting must also be posted in accordance with the requirements of the Minnesota Open Meeting Law. E. Quorum and Voting. The presence of a majority of all regular members currently appointed to the Commission shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes. In the event a quorum is not reached, a smaller number of inembers may meet to have informal discussion, however, formal action shall not be taken and must be reserved for such time as when a quorum of the Commission is reached. F. Subcommittee Meetings. Subcommittee meetings shall be held at a date and time that does not conflict with the Commission's regular and special meetings. The staff liaison shall be notified of the date, time, location and topic of all Subcommittee meetings. G. Meeting Cancellation. Commission meetings may be cancelled by the staff liaison if there are no items on the agenda for discussion. Article V: Agendas and Minutes A. Agenda Preparation. The agenda for regular and special meetings of the Commission shall be prepared by the staff liaison. Items to be placed on the agenda may be proposed by the Chair, a Commission member, the staff liaison or at the request of the City Council. Residents, businesses, or other interested parties may contact individual Commission members or the staff liaison to request that an item be placed on the agenda for consideration. All agenda topics presented by the City Council will be placed on an appropriate agenda; requests from other parties will be placed on an appropriate future agenda at the discretion of the staff liaison. B. Approval of the Agenda. The agenda shall be approved at each meeting prior to discussion of any item on the agenda. At the time of agenda approval, items may be removed and the order of business may be modified by a majority vote of inembers present at the meeting. No items shall be added to the agenda unless deemed as urgent by the staff liaison. Prior to adjournment, members present may communicate items recommended for inclusion on future agendas. C. Record of Proceedings. All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures, Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act. Article VI: Attendance and Performance of Duties A. Attendance. Regular attendance at meetings is a requirement for continued membership. Commission members are expected to attend regular and special commission meetings and assigned subcommittee meetings. Commission attendance shall be in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. B. Reporting. The City Council will be informed if a Commissioner does not meet attendance guidelines. Commissioners not meeting attendance guidelines may be removed from the Commission by the City Council. C. Performance of Duties. Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an assigned task should notify the commission chair or subcommittee chair as soon as possible. The Commission may ask the City Council to review a Commissioner's appointment based upon its assessment of significant non-performance of duties. D. Orientation. Each Commissioner shall be provided an orientation in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. Article VII: Commission Activities A. Annual Work Plan. The Commission will draft an annual work plan that details activities and projected timelines for the upcoming year. • The Chair may appoint Commissioners to be primarily responsible for each work plan activity. • The Commission may establish subcommittees to oversee work plan activities. The subcommittees will be chaired by Commissioners appointed by the Chair. • The Commission's work plan will be submitted to the City Council, typically during the first quarter of the calendar year. The Chair and/or assigned Commissioners will attend a Council/Manager meeting to discuss the annual work plan with the City Council. • The Commission's work plan must be agreed upon by the City Council. B. Subcommittees. The Commission may create subcommittees to plan and direct activities related to topics of interest to the Commission and to oversee work plan activities. • Subcommittees will be chaired by Commissioners appointed by the Chair. • Subcommittees shall not consist of a majority or more of currently appointed Commission members. A majority of the subcommittee must be present to conduct business, including the subcommittee chair. • The Commission may consolidate or dissolve subcommittees at any time. • The subcommittee chair may appoint other Commissioners and representatives from the broader community to the subcommittee, provided that the subcommittee at no time consists of a majority or more of currently appointed Commission members. • The subcommittee chair shall report back to the Commission about its activities as an agenda item at regular Commission meetings. C. Annual Report to City Council. The Commission shall submit an annual report to the City Council summarizing the past year's activities. The report may highlight information the Commission feels appropriate to convey to the City Council. • The Chair or Vice-Chair will prepare the report for approval by the Commission. Commission members may submit signed addenda presenting alternative conclusions or perspectives. • The report and addenda are submitted with the current year work plan in the first quarter of the calendar year or as soon thereafter as possible. • After being approved by the Commission, the annual report and any addenda shall be provided to the staff liaison for inclusion on a Council agenda. Article VIII: By-Laws and Rules A. Amendments. Proposed amendments to these By-Laws may be forwarded to the City Council for approval by a majority of all voting members of the Commission. Commission members must be given one month's advance notice regarding proposed amendments prior to formal Commission action. Amendments to these procedures can only be considered at a regular meeting of the Commission. B. City Council Approval. These by-laws are subject to the City Council's approval and must comply with the Golden Valley City Code.