11-01-16 CC Agenda Packet (entire)AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
November 1, 2016
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A.Approval of Minutes - City Council Meeting October 18, 2016 3-5
B.Approval of City Check Register 6
C.Minutes of Boards and Commissions:
1. Planning Commission - October 10, 2016 7-11
2. Human Rights Commission - September 27, 2016 12-13
3.Environmental Commission - July 25, 2016 14-15
4. Human Services Fund - July 11, 2016 16
D.Waiver of Public Hearing and Certification of Special Assessments - 2016 Sewer
Repairs located City Wide Area in 2016 16-69
17-19
E.Waiver of Public Hearing and Certification of Special Assessments - 2016 Sewer
Repairs located in the Pavement Management Area 16-70
20-22
F.Receipt of September Financial Reports 23-31
G.Resolution Amending the 2016 General Fund Budget 16-71 32-33
H.Authorizing Transfer from the Brookview Community Center Building Fund to
Brookview Debt Service Fund and to the Building Improvement Fund 16-72
34-36
I.Authorize Professional Engineering Services with SEH, Inc. for City Improvement
Project 16-22, 10
th Avenue North Culvert Replacement
37-45
4.PUBLIC HEARINGS
5.OLD BUSINESS
6.NEW BUSINESS
A.2018 Pavement Management Program
1. Authorize Preparation of Feasibility Report and Professional Services Agreement
with SEH, Inc. 16-68
46-60
2. Financing of 2018 Pavement Management Program; Establishing Compliance
with Reimbursement Bond Regulations under the Internal Revenue Code 16-74
61-64
6. NEW BUSINESS - continued
B.Announcement of Meetings
1. Future Draft Agendas: Council/Manager November 9, 2016, City Council
November 15 and December 6, 2016
65-67
C.Mayor and Council Communications
7.ADJOURNMENT
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
GOLDEN VALLEY, MINNESOTA
October 18, 2016
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Andy Snope
and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Garry and
City Clerk Luedke.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve
the agenda of October 18, 2016, as revised: removal of 6D-2018 and 2019 Pavement
Management Program and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Clausen, seconded by Council Member Snope to approve
the consent agenda of October 18, 2016, as submitted and the motion carried.
3A.Approve Minutes of the City Council Meeting of October 5, 2016.
3B1. Approve City Check Register and authorize the payment of the bills as submitted.
3B2.Approve Housing and Redevelopment Authority Check Register and authorize the
payment of the bills as submitted.
3C. Accept for filing the Minutes of Boards and Commissions as follows:
1. Environmental Commission - June 27, 2016
2. Bassett Creek Watershed Management Commission - July 21, 2016
3D.Adopt Resolution 16-61, Approving an Interfund Loan in Connection with Tax Increment
Financing District (Redevelopment) Winnetka Avenue and Medicine Lake Road.
3E.Adopt Resolution 16-62, Waiving the Public Hearing Pursuant to Minnesota Statutes
429.031 and Ordering Certification of Special Assessments on Driveways that Involve
2016 City Street Improvements.
3F.Adopt Resolution 16-63, Waiving the Public Hearing Pursuant to Minnesota Statutes
429.031 and Ordering Certification of Special Assessments on Private Sanitary Sewer
Repairs that involve 2016 Street Improvements.
3G.Adopt Resolution 16-64,Waiving the Public Hearing Pursuant to Minnesota Statutes
429.031 and Ordering Certification of Special Assessments on Private Sanitary Sewer
Repairs that involve 2016 Douglas Drive Project Area.
3H.Adopt Resolution 16-65,Adopting Amended Public Purpose Expenditure Policy.
4. PUBLIC HEARINGS
4A. Public Hearing to Vacate Easements at 5301 Woodstock Avenue
City Manager Cruikshank presented the staff report and answered questions from Council.
Unofficial City Council Minutes -2- October 18, 2016
4A. Public Hearing to Vacate Easements at 5301 Woodstock Ave - continued
Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public
hearing.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt
Resolution 16-66, Vacating Easements in the Plat of Clover Leaf Terrace 2
nd Addition (5301
Woodstock Avenue) upon a vote being taken the following voted in favor of: Fonnest, Clausen,
Harris, Schmidgall and Snope, the following voted against: none and the motion carried.
6. NEW BUSINESS
6A. Presentation of 2016 Residential Survey - The Morris Leatherman Company
Mr. Bill Morris of the The Morris Leatherman Company presented the residential survey results
and answered questions from Council.
There was Council discussion regarding the 2016 residential survey results.
MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to
receive and file The Morris Leatherman Company City of Golden Valley Residential Survey -
Final July 2016 and the motion carried.
6B. Acceptance of Donation and Grants for Ball Park Improvement and Play Structure
Equipment for St. Croix and Medley Parks
Director of Park and Recreation Birno presented the staff report and answered questions from
Council.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen adopt
Resolution 16-67, accepting Donation and Grants for Ball Park Improvement and Play
Structure Equipment for St. Croix and Medley Parks upon a vote being taken the following
voted in favor of: Schmidgall, Clausen, Fonnest, Snope and Harris, the following voted against:
none and the motion carried.
6C. Authorize the Purchase and Installation of Playground Equipment for St. Croix
Park and Medley Park
Park and Recreation Director Birno presented the staff report and answered questions from
Council.
MOTION made by Council Member Fonnest, seconded by Council Member Snope to authorize
the purchase and installation of playground equipment from Minnesota/Wisconsin Playground
through U.S. Communities buying group contract #416005190 for a project total of $99,999.22
at St. Croix and Medley Parks and the motion carried.
6D. 2018 and 2019 Pavement Management Program Item was removed from agenda.
6E. Announcement of Meetings
Some Council Members may attend the Golden Valley Rotary Community Conversation on
October 26, 2016, at 3 pm in the Council Conference Room.
Unofficial City Council Minutes -3- October 18, 2016
6E. Announcement of Meetings - continued
Some Council Members may attend the Golden Valley Business Council on October 27, 2016,
from 7:30 to 9 am Second Harvest Heartland.
Some Council Members may attend the New Hope Community Mayor’s Prayer Breakfast on
October 28, 2016, starting at 7 am at the Robbinsdale Cooper High School Gym.
Some Council Members may attend the 1
st Annual Great Bowls of Fire Chili Cook Off on
October 30, 2016, from 4 to 7 pm at 1315 Valders Avenue.
The next City Council meeting will be on November 1, 2016, at 6:30 pm.
6F. Mayor and Council Communication
Council Member Clausen stated that she will be presenting at the Golden Valley Historical
Society event on November 10, 2016, at 7 pm. The presentation will be “Ray Stockman, The
Father of Golden Valley Parks.”
Council Member Snope provided information on an upcoming open house for the METRO Blue
Line Extension on November 10, 2016, from 5 to 7:30 pm in the City Council Chambers.
7.ADJOURNMENT
MOTION made by Council Member Clausen, seconded by Council Member Fonnest and the
motion carried unanimously to adjourn the meeting at 7:46 pm.
_______________________________
Shepard M. Harris, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
•Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
Regular Meeting of the
Golden Valley Planning Commission
October 10, 2016
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
October 10, 2016. Chair Segelbaum called the meeting to order at 7 pm.
Those present were Planning Commissioners Baker, Blenker, Blum, Johnson, Kluchka,
Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman,
Associate Planner/Grant Writer Emily Goellner, Planning Intern Chloe McGuire Brigl,
and Administrative Assistant Lisa Wittman.
1. Approval of Minutes
September 12, 2016, Regular Planning Commission Meeting
Waldhauser referred to the fourth paragraph on page two and asked that the size of
federally mapped floodplain areas be added to Mr. Eckman's response.
Waldhauser referred to the last paragraph on page four and asked Commissioner Blum to
clarify what he meant in regard to small area plans, overlay districts, or other types of
tools. Blum stated that his thought was that neighborhoods could have a decision making
process or a neighborhood association and if a neighborhood wants special treatment,
they should pay for it.
Waldhauser referred to the first paragraph on page five and stated that the word
"associates" should be changed to the word "associations."
Baker referred to the fifth paragraph on page four and stated that the third sentence
should be amended to state that he (not Zimmerman) suggested asking people at the
open house what they would like Golden Valley to look like in 10 years...
MOVED by Waldhauser, seconded by Baker and motion carried unanimously to approve
the September 12, 2016, minutes with the above noted corrections/changes.
2. Discussion — Outdoor Storage in Non-Residential Zoning Districts
McGuire Brigl noted that this is a continuation of the discussion from the August 22, 2016,
Planning Commission meeting. She explained that the focus of this discussion is on non-
residential properties to help clarify the existing regulations and the potential negative
impacts on surrounding properties.
McGuire Brigl stated that staff is proposing a new definition for outdoor storage since the
current Zoning Code doesn't define it. Staff is also proposing that there be one
comprehensive section of the Zoning Code that regulates storage and screening. She
explained that the International Property Maintenance Code regulates outdoor storage of
rubbish, waste, garbage, yard trimmings, woodpiles, etc. and that those types of
complaints are managed by the City's Fire Department. Items regulated by the Planning
Minutes of the Golden Valley Planning Commission
October 10, 2016
Page 2
Division are not garbage or waste and include commercial items, vehicles, materials,
supplies, merchandise, etc.
Waldhauser referred to the items managed by the Fire Department and asked if they also
regulate screening of those items or just the safety issues. McGuire Brigl said just the
safety issues. Zimmerman added that staff is trying to be as clear as possible about who
would handle each issue.
Kluchka asked if there is a definition for the amount of time allowed for storage.
Baker asked what principal use means. Kluchka asked if that means principal land use or
principal business use. Zimmerman said that is not currently clearly defined but the Code
could tie it to permitted uses. Segelbaum added that it could also be hard to separate
principal uses and accessory uses.
McGuire Brigl reviewed the staff recommendations for the Light Industrial and Industrial
zoning districts which include: no storage of items unrelated to the principal use, all
properties must be screened if adjacent to a residential or institutional property,
materials/equipment associated with principal use must be screened from ground level of
adjacent properties and adjacent right-of-way with 90% opacity, and allowing a maximum
fence height of 8 feet, 12 feet if used for screening outdoor storage.
Baker referred to the requirements from other cities and noted that Golden Valley is the
only one to require 90% opacity for screening. McGuire Brigl clarified that other cities also
have opacity requirements. Kluchka questioned if the 90% opacity requirement means
year-round opacity. Zimmerman stated that it refers to vegetative screening and fencing.
Segelbaum asked about the difference between a maximum height of 8 feet, but allowing
12 feet if it is screening storage. McGuire Brigl stated that an 8-foot tall fence or screening
would be allowed regardless, but a 12-foot tall fence or screening would be allowed in
order to screen storage.
McGuire Brigl reviewed the staff recommendations for the Commercial, Business and
Professional Offices, and 1-394 Mixed Use zoning districts which include: outdoor storage
must be related to the principal use and screened from ground level of adjacent
properties with 90% opacity, a maximum fence height of 6 feet, 8 feet if used for
screening outdoor storage, no storage of items unrelated the principal use, and only in-
use vehicles relating to the principal use may be on-site and unscreened.
Waldhauser stated that she would like to require screening for businesses that are
located next to residential properties. Zimmerman added that if a use requires a
Conditional Use Permit the City could require screening as a condition of approval.
Blum questioned if it would be easier to say that all parking lots have to be screened.
Zimmerman stated that people would probably prefer to look at open space if items aren't
being stored. Johnson noted that property owners could store anything outdoors if they
install a fence and the City wouldn't be able to see what is being stored. He said he
Minutes of the Golden Valley Planning Commission
October 10, 2016
Page 3
doesn't want to see fences everywhere and that they are bad for security. He added that
he thinks there may be more opportunities for landscaping and berms which would
respect people's property rights and what citizens want. He suggested that maybe the
City could budget to give some allowance for landscaping. Johnson suggested requiring
"living fences" and if that is not possible the property owner could ask for a variance.
Baker stated that not all sites lend themselves to vegetative fences. Kluchka noted that
"fence" isn't used in the definition, "screening" is. He suggested a requirement that
screening has to be 100% opaque if it is a structure and 50% opaque if it is vegetation.
Waldhauser agreed that some greenery with open-type fencing is better than nothing, but
she would not want solid fences installed. Segelbaum agreed that the code should
encourage different types of fences.
Kluchka questioned if storage, in terms of time, should be defined. Zimmerman noted that
typically this issue comes to the City as a complaint when the storage issue has been
occurring for quite some time. Segelbaum suggested that staff research what other cities
have done in regard to defining a length of time allowed for storage.
Segelbaum said he noticed that other cities codes don't allow front yard storage and
others state that storage is not allowed within setback areas. Baker said he doesn't think
the City would want to restrict storage in the front yard areas of commercial properties.
Zimmerman noted that the current Zoning Code does not allow parking or storage in the
front setback area. Waldhauser added that new developments are required to have green
space all around the property. Zimmerman agreed.
Blenker asked if the City can require existing properties to conform to new requirements.
Zimmerman said he would talk to the City Attorney, but he believes that existing
properties would be grandfathered in and would not be required to conform to any new
requirements. Blenker asked if there is a complaint if the property owner could be held to
the new regulations. Zimmerman said if the property is consistent with the old regulations
the City can't force them upgrade their property.
Segelbaum questioned the requirements about screening from Institutional properties.
McGuire Brigl stated that requirement is currently in the Industrial zoning district, but not
in Light Industrial. Baker said he thinks the premise is that commercially zoned properties
don't store as much outside as Light Industrial and Industrial properties might.
Zimmerman stated that the City receives many fewer complaints about Commercial and
Business and Professional Offices properties than Industrial.
Segelbaum noted that Golden Valley is currently in the middle regarding strictness. He
questioned if the City should be stricter, less strict, or stay in the middle. Waldhauser said
she doesn't want to be overly strict.
Kluchka asked what category auto repair falls under. Zimmerman stated that auto uses in
any zoning district require a Conditional Use Permit. Kluchka asked if there are
requirements regarding parking lot striping and bringing lighting up to code. Zimmerman
stated that parking lots have to be re-striped if a lot is being resurfaced and lighting has to
be brought into conformance if new poles are installed.
Minutes of the Golden Valley Planning Commission
October 10, 2016
Page 4
Segelbaum asked if a minimum height requirement for fences is needed. McGuire Brigl
stated that the current code requires at least 6 feet of fence height. Zimmerman stated
that the current requirement for fences in non-residential zoning districts states that all
exterior storage shall be screened by a wall, fence, or vegetation not less than six feet in
height and of 90% opacity.
Segelbaum referred to the existing language in the Zoning Code that allows fences to be
12 feet tall. Zimmerman explained that a fence not exceeding 12 feet in height is
permitted in Commercial, Industrial, and Light Industrial zoning districts solely for the
purpose of screening exterior storage areas. Kluchka questioned if visual articulation, or
additional trees and shrubs should be required for fences over 8 feet tall. Blum suggested
allowing a 12 foot tall fence if it is a year-round vegetative fence.
Zimmerman said staff will take the feedback from the Commissioners and prepare code
language for their review.
3. Discussion — Comprehensive Plan — Land Use
Zimmerman discussed the Comprehensive Plan Open House that was held on
September 19. He stated that approximately 60 people attended and gave their feedback
on the 2030 Comprehensive Plan goals. He added that the City will continue to receive
additional comments through the on-line survey and that the final work scope and
Comprehensive Plan theme will be considered by the City Council in December.
Segelbaum asked how the on-line survey is being advertised. Zimmerman said it is on the
City's Facebook page, the City's website, the newsletter, and on cable news. Blum asked
Zimmerman to send the Commissioners a link to the on-line survey.
Zimmerman explained that some common land use themes have emerged from the
surveys and open house and include: minimizing conflicts between residential and non-
residential areas, continuing to strengthen the downtown area, supporting and enhancing
the bicycle and pedestrian infrastructure, protecting the environment/green space,
preserving single family neighborhoods, and integrating transit options.
Zimmerman showed the Commissioners a proposed existing land use map that will be
updated every couple of years and a future land use map that will help the City focus on
the goals in the Comprehensive Plan. He explained that four focus areas or districts have
surfaced and he showed a map of the four districts that are most likely to change and will
be addressed in the Comprehensive Plan update. These areas include: The Greater
Downtown area, The Douglas Drive Corridor, The 1-394 Mixed Use Corridor, and the Light
Rail Station area. Waldhauser asked if the Greater Downtown area goes all the way west
to Highway 169. Zimmerman said yes. Waldhauser asked if the Douglas Drive Corridor
district encompasses Duluth Street. Zimmerman explained that it did in the Douglas Drive
Corridor study. Johnson asked about the genesis of focusing on the Douglas Drive
Corridor. Zimmerman stated that the study was done as part of the last Comprehensive
Plan update because the City knew Douglas Drive was being re-constructed. Zimmerman
said he would send the Commissioners a link to the Douglas Drive study.
Minutes of the Golden Valley Planning Commission
October 10, 2016
Page 5
Waldhauser said she would like to see a similar study done for Winnetka Avenue.
Johnson questioned the risks of striving for too much. Zimmerman stated that the City will
look at other areas, but the four areas that are likely to change will be the major areas of
focus. Baker agreed that focusing on these four areas doesn't preclude them from
focusing on other places. Segelbaum questioned if the comments from the survey and
open house can be incorporated in these four focus areas.
Goellner referred to a map of the Golden Valley Road light rail station area and discussed
transit supportive density and the Metropolitan requirements for density in that area.
Johnson asked how those requirements are enforced. Zimmerman stated that the City
can have tools in place, plan for density, and build in triggers to start upzoning once
certain thresholds of redevelopment have already occurred.
Kluchka asked how the parkland fits in with the density requirements. Goellner said the
parkland will probably be taken out of the requirement calculations. She explained that
there will be grant money and funding available to encourage density and she discussed
the density of some of the recently approved proposals in the City.
Segelbaum asked what type of feedback staff wants. Goellner said they would like to
know if the Planning Commission is comfortable with the focus areas that have been
highlighted. Baker said he would like a better definition of the Douglas Drive Corridor
area. Kluchka suggested looking at the entrances to the City like at 13th/Plymouth.
4. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
Baker reported on the last light rail meeting he attended. Zimmerman stated that there will
be a Metro Blue Extension open house on November 10.
5. Other Business
• Council Liaison Report
Council Member Schmidgall reviewed the October 5 City Council meeting and reported
on the groundbreaking event for the new Brookview Community Center.
6. Adjournment
The meeting was adjourned at 9:04 pm.
John Kluchka, Secretary Lisa Wittman, Administrative Assistant
MINUTES
C
ity o{ Human Rights Commission (HRC)
'} / Golden Valley City Hall
C e' v
7800 Golden Valley Road
90 Golden Valley, Minnesota 55427
va.. Manager's Conference Room
September 27, 2016
Commissioners present: Jonathan Burris, Co-Chair
Adam Buttress, Co-Chair
Hattie Bonds
Teresa Martin
Kyle Pettersen-Scott
Andrew Ramlet
Commissioners absent: Gloria Peck
Staff: Chantell Knauss, Assistant City Manager
The meeting was convened at 6:33 pm by Co-Chair Burris.
INTRODUCTIONS
Commissioners welcomed new Commissioners Hattie Bonds and Kyle Pettersen-Scott. Everyone
introduced themselves.
APPROVAL OF AGENDA
Motion and second to approve the agenda. Motion carried 6-0.
APPROVAL OF JUNE 28, 2016 REGULAR MEETING MINUTES
Motion by Commissioner Buttress, second by Commissioner Martin to approve the June 28,
2016 minutes. Motion carried 6-0.
APPROVAL OF PAYMENTS
Motion by Commissioner Buttress, second by Commissioner Martin to approve payment of
invoice from National Human Rights Campaign for Pride Festival speaker honorarium in the
amount of$250. Motion carried 6-0.
COUNCIL UPDATES
Knauss reported the City Council appointed three new HRC Commissioners. In addition to
Commissioners Bonds and Pettersen-Scott, Commissioner Gloria Peck, who was not able to attend
tonight's meeting, was also appointed. There remains one student commissioner vacancy on the
HRC.
OLD BUSINESS
Review of September 11 HRC Scavenger Hunt for PRISM at Market in the Valley
PRISM reported to City staff that HRC's Scavenger Hunt at Market in the Valley generated 81
pounds of produce and $98 dollars in cash donations. PRISM staff stated, "it was a great event that
highlighted PRISM."
Human Rights Commission September 27,2016
Meeting Minutes Page 1 of 2
Commissioners reported the HRC booth was placed at the entrance to the Market, in a high
visibility area, the weather was terrific and the people and vendors were very generous.
Further Discussion of HRC Work Plan
As part of the HRC Conversations, Communications staff included the first two of the three-part
series from the information presented to the HRC from the State Demographic Center at their
February 2016 meeting. The articles were: "Population Shifts" and "Aging Population." The third and
final article, "Growing Diversity" will be in the November/December issue of the CityNews.
2017 Martin Luther King, Jr. Breakfast
Motion by Commissioner Martin, second by Commissioner Ramlet to authorize the purchase
of 20 tickets for the 2017 Martin Luther King, Jr. Breakfast hosted by the General Mills
Foundation with the tickets to be given to Golden Valley residents on a first-come, first
served basis. Motion carried 6-0.
Municipal Quality Index
C. Knauss will work with City Manager, Tim Cruikshank to determine which criteria of the Municipal
Quality Index that Golden Valley meets in order to provide guidance to the HRC on whether or not
to apply for the designation.
2017 Sweet Potato Comfort Pie
Commissioner Martin reported the 2017 event will be held on Sunday, January 15 at Calvary
Lutheran Church. A potential speaker for the HRC to sponsor for this event is, Dr. Phile Chionesu.
Commissioners will continue to develop ideas on a possible speaker.
2017 Work Plan
Some other ideas the HRC discussed for their 2017 Work Plan are: getting the United States to
ratify the United Nations Declaration of Human Rights; a list of resources to be able to refer people,
a possible resource is SCORE; a possible speaker is Glen Singleton on Courageous
Conversations.
NEW BUSINESS
Discussion on How HRC Can Serve the City Council
C. Knauss reached out to Council Liaison to the HRC, Council Member Andy Snope. Council
Member Snope has a scheduling conflict and was not available to attend this meeting. It was the
consensus of the HRC to discuss this item at the October 25 meeting and invite Council Member
Snope.
ADJOURN
Motion by Commissioner Buttress, second by Commissioner Ramlet to adjourn the meeting
at 7:58 pm. Motion carried 6-0.
Jonathan Burris, Co-Chair
ATTEST:
Chantell Knauss, Staff Liaison
Approved by HRC: October 25, 2016
Human Rights Commission September 27,2016
Meeting Minutes Page 2 of 2
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting, Minutes
July 25, 2016
Commissioners Present: Lynn Gitelis, Dawn Hill, Tonia Galonska (arrived at 6:49),
Larry Johnson, Jim Stremel, Debra Yahle and Tracy Anderson
Staff Present: Eric Eckman, Public Works Specialist and Claire Huisman,
Administrative Assistant
Also Present: Council Member Larry Fonnest
Absent: None
Call to Order
Lynn Gitelis called the meeting to order at 6:30 pm.
Approval of Regular Meeting Minutes
MOVED by Stremel, SECONDED by Yahle, and the motion carried unanimously to
approve the minutes of the June 27, 2016 regular meeting.
Resilience Plan — Communication Strategies and Information
In preparation for the Comprehensive Plan kick-off meeting scheduled for September
19, 2016, commission members brought their ideas on what information should be
presented to the public. The following items to present included:
1. Basic Information such as:
a. What is Resilience? (use language that the public can understand and
relate to)
b. What is the City's response following a severe storm event? How do
we communicate?
c. What does the City do for its residents following a storm event?
(consider past efforts regarding cleanup, brush pickup)
d. Who can residents call to clean up private property or pick up and haul
trees and brush?
e. Where is the nearest drop off area for storm debris?
f. Where can residents go during power outage? Where are locations of
possible cell phone charging stations?
g. Who should be targeted through Outreach Programs? (seniors,
children, rental properties, national night out, neighborhood watch)
2. Emergency preparedness survey questionnaire. The Commission agreed that a
short survey questionnaire should be prepared for testing at the September 19
meeting. The survey will be available online and in print (Have a separate
questionnaire or questions specifically directed at renters)
3. Emergency Preparedness Kit information for homeowners and renters. Possible
example of kit on table. (Encourage landlords to have emergency preparedness
kits and information available to their tenants).
4. Boards with basic information (bulleted) and photos/graphics showing trends and
impacts of storms.
5. DNR Climate trends handout
6. Presence of Fire Chief, Public Works Maintenance Manager and other staff
7. GV Emergency subscription cards
Minutes of the Environmental Commission
July 25, 2016
Page 2of2
Commission members, Lynn Gitelis and Larry Johnson, volunteered to be at the
resilience table at the kick-off meeting to listen, answer questions, and hand out
information.
GreenStep Cities
MOVED by Stremel, SECONDED by Hill and the motion carried unanimously to
approve the prepared summary, as amended at the meeting, for the GreenStep Cities
website which documents the City's completion of the requirements for Best Practice
Item #29, Action #1, Star Rating #1 relating to emergency response and hazard
mitigation. The final summary will be sent to Commissioners when completed.
The Commission and Staff will begin working on Best Practice item #29, Action #2:
Prepare to maintain public health and safety during extreme weather and climate-
change related events, while also taking a preventive approach to reduce risk for
community members.
A draft summary for Star Rating #1 — Identify vulnerable populations and populations
likely to need targeted emergency communication strategies —will be included for
review in the August agenda packet. In addition to the identification of critical facilities
and vulnerable populations, the Commission would like communication methods and
strategies to be a major component of this item.
Program/Project Updates
The complete program/project update is on file. Further discussion ensued on: City
solar array projects; DeCola Ponds long term flood damage reduction plan and the
status of the Liberty Crossing Development and Public Flood Mitigation Project; and the
Metro Blue Line Final EIS. The Commission also requested that staff provide a status
report on the volunteer acquisition of a home prone to repeat flood damage located in
the northwest part of the City.
Adjourn
MOVED by Johnson, SECONDED by Stremel, and the motion carried to adjourn
the meeting at 8:34 pm.
Claire Huisman
Administrative Assistant
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
July 11, 2016
Present: Denise La Mere-Anderson, Aaron Black, Hilmer Erickson, Kathryn Frommer,
Elissa Heilicher, Alan Ingber, Andrea Mac Arthur, Sarah Meyerring,
Absent: Scott Charlesworth-Seiler, Toots Vodovoz, Peggy Watkins
Call to Order: La Mere-Anderson called the meeting to order at 6:47 p.m.
Agenda Changes or Additions: No changes or additions to the agenda.
June 13 Minutes: Erickson moved and Frommer seconded the motion to approve the
minutes from June 13. The motion passed unanimously.
Representative from Gotta Go Gotta Throw:
Charlie Hutchison, with Gotta Go Gotta Throw, presented and answered questions related
to Frisbee Golf and a possible tournament. It was decided to not hold a tournament this
fall.
Golf Classic and Lawn Bowling Event Review:
Sponsors: Corporate Sponsors are: Max Loff Real Estate, Anonymous, WSB & Associates,
Rudy Luther Toyota, Fisher Bren & Sheridan LLP, Short Elliott Hendrickson INC. Best &
Flanagan LLP and MidWestOne sponsored the Lawn Bowling Classic.
Door prize solicitation: Doolittle's, Down in the Valley, New Hope Cinema and Grill, Which
Wich, New Bohemia, Teresa's, 9 Rounds, Papa Johns, Cinema Grill, Chipotle, Einstein
Bagels, Noodles and City Looks.
Food/Beverages: Als' Coffee will donate water and soda for the event. New Bohemia will
cater the lunch for the tournament. Sue V. donated the Baker's Square pies for dessert.
Volunteers. There are two volunteers plus Commission members who will volunteer for the
event.
Review: 32 golfers and 20 lawn bowlers are registered. Members discussed starting
publicity earlier and to reaching out more to local businesses.
Budget Review:
Erickson stated how much money is in the Golden Valley Human Services Fund and said
there is $60,000 available for allocation in 2017.
Other Business:
Application packet: Packet has been posted on the city website and also in Golden Valley
City News Letter.
Adjournment: Erickson moved to adjourn the meeting, Black seconded the motion. The
meeting was adjourned at 8:05 pm.
Respectfully submitted,
Denise La Mere-Anderson, GVHSF Chair Brian Erickson, Staff Liaison
Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
3. D. Waiver of Public Hearing and Certification of Special Assessments - 2016 Sewer Repairs
located City Wide Area in 2016
Prepared By
Sue Virnig, Finance Director
Summary
Agreements have been signed with the property owners located city wide regarding total costs
for sanitary sewer repairs and waiving the public hearing pursuant to Minnesota Statues 429.031.
This work has been done by the city contractor for sewer repairs.
Attachments
•List of Sanitary Sewer Improvements City Wide (1 page)
•Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering
Certification of Special Assessments on Private Sanitary Sewer Repairs City Wide in 2016 (1
page)
Recommended Action
Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031
and Ordering Certification of Special Assessments on Private Sanitary Sewer Repairs City Wide in
2016.
PID Address Assessment
29-118-21-43-0024 6725 OLYMPIA ST 6,645.00
6,645.00
CITY OF GOLDEN VALLEY
2016 SANITARY SEWER REPAIR-CITYWIDE
LEVY 19480
Resolution 16-69 November 1, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA
STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS
ON PRIVATE SANITARY SEWER REPAIRS CITY WIDE IN 2016
Project Years Interest Rate First Year Levy Total Assessed
2016 Sanitary Sewer
City Wide Repair
5 5%2017 $6,645.00
1. Each individual address (lots) will be assessed the full value of the signed contract
with the homeowner for the various sanitary sewer repair(s).
2. The proposed assessments are hereby adopted and confirmed as the proper
assessments for each of said property respectively together with interest at the rate of five
(5) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent
with general taxes upon parcel and all thereof. The total amount of each such assessment
not prepaid shall be payable in equal annual principal installments extending over a period
of 5 years, as indicated in each case.
3. The first of said installments, together with interest on the entire assessment for the
period of January 1, 2017 through December 31, 2017, will be payable with general taxes
for the year of 2016, collectible in 2017, and one of each of the remaining installments,
together with one year’s interest on that and all other unpaid installments, will be paid with
general taxes for each consecutive year thereafter unless the entire assessment is paid in
full by November 21, 2016.
4. The owner may pay off the assessment in full after November 21, 2016 with interest
accrued to December 31 of the year in which such payment is made. Such payment must
be made before November 15 or interest will be charged through December 31 of the
succeeding year.
5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor
a certified duplicate of the assessment roll, with each installment and interest on each
unpaid assessment set forth separately, to be extended upon the proper tax lists of the
County and the County Auditor shall thereafter collect said assessment in the manner
provided by law.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
3. E. Waiver of Public Hearing and Certification of Special Assessments - 2016 Sewer Repairs
located in the Pavement Management Area (A)
Prepared By
Sue Virnig, Finance Director
Summary
Agreements have been signed with the property owners located in the 2016 PMP regarding total
costs for sanitary sewer repairs and waiving the public hearing pursuant to Minnesota Statues
429.031. This work has been done by the city contractor for sewer repairs. This is the second list
for sanitary sewers (A).
Attachments
•List of Sanitary Sewer Improvements in 2016 PMP (1 page)
•Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering
Certification of Special Assessments on Private Sanitary Sewer Repairs that involve 2016
Street Improvements (1 page)
Recommended Action
Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031
and Ordering Certification of Special Assessments on Private Sanitary Sewer Repairs that involve
2016 Street Improvements.
PID Address Assessment
30-118-21-33-0035 1521 INDEPENDENCE AVE N 3,416.55
30-118-21-33-0031 1532 INDEPENDENCE AVE N 7,980.00
11,396.55
CITY OF GOLDEN VALLEY
2016 PMP SANITARY SEWER-A
LEVY 19479
Resolution 16-70 November 1, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES
429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE
SANITARY SEWER REPAIRS THAT INVOLVE 2016 CITY STREET IMPROVEMENTS
Project Years Interest Rate First Year Levy Total Assessed
2016 PMP Sanitary
Sewer Repairs A
10 5%2017 $11,396.55
1. Each individual address (lots) will be assessed the full value of the signed contract
with the homeowner for the various sanitary sewer repair(s).
2. The proposed assessments are hereby adopted and confirmed as the proper
assessments for each of said property respectively together with interest at the rate of five (5)
percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with
general taxes upon parcel and all thereof. The total amount of each such assessment not
prepaid shall be payable in equal annual principal installments extending over a period of 10
years, as indicated in each case.
3. The first of said installments, together with interest on the entire assessment for the
period of January 1, 2017 through December 31, 2017, will be payable with general taxes for
the year of 2016, collectible in 2017, and one of each of the remaining installments, together
with one year’s interest on that and all other unpaid installments, will be paid with general
taxes for each consecutive year thereafter unless the entire assessment is paid in full by
November 21, 2016.
4. The owner may pay off the assessment in full after November 21, 2016 with interest
accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of the
succeeding year.
5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a
certified duplicate of the assessment roll, with each installment and interest on each unpaid
assessment set forth separately, to be extended upon the proper tax lists of the County and
the County Auditor shall thereafter collect said assessment in the manner provided by law.
_____________________________
Shepard Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor and
his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
3. F. Receipt of September 2016 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The monthly financial report provides a progress report of the following funds:
∼General Fund Operations
∼Conservation/Recycling Fund (Enterprise Fund)
∼Water and Sewer Utility Fund (Enterprise Fund),
∼Brookview Golf Course (Enterprise Fund)
∼Motor Vehicle Licensing (Enterprise Fund)
∼Storm Utility Fund (Enterprise Fund)
∼Equipment Replacement Fund (Capital Projects Fund)
General Fund Operations: As of September 2016, the City is using $1,404,135 of fund balance to
balance the General Fund Budget.
Attachments
•September 2016 General Fund Financial Reports (2 pages)
•September 2016 Conservation/Recycling Fund (1 page)
•September 2016 Water and Sewer Utility Fund (1 page)
•September 2016 Brookview Golf Course (1 page)
•September 2016 Motor Vehicle Licensing (1 page)
•September 2016 Storm Utility Fund (1 page)
•September 2016 Equipment Replacement Fund (1 page)
Recommended Action
Motion to receive and file the September 2016 Financial Reports.
75.00%
Over %
2016 September YTD (Under)of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $14,278,810 8,648 7,372,465 ($6,906,345)51.63%(1)
Licenses 217,515 10,845 235,670 $18,155 108.35%
Permits 840,125 127,757 1,339,518 $499,393 159.44%
Federal Grants 0 0 13,112 $13,112
State Aid 268,380 0 148,839 ($119,541)55.46%(2)
Hennepin County Aid 0 0 3,435 $3,435
Charges For Services:
General Government 19,000 184 31,832 $12,832 167.54%
Public Safety 150,665 9,468 144,863 ($5,802)96.15%
Public Works 145,800 16,116 132,989 ($12,811)91.21%
Park & Rec 395,100 34,042 275,667 ($119,433)69.77%
Other Funds 791,500 77,234 591,289 ($200,211)74.70%
Fines & Forfeitures 320,425 27,463 182,775 ($137,650)57.04%(3)
Interest On Investments 100,000 0 0 ($100,000)0.00%(4)
Miscellaneous Revenue 233,000 16,740 160,147 ($72,853)68.73%
Transfers In 30,000 2,500 22,500 ($7,500)75.00%(5)
TOTAL Revenue $17,790,320 $330,997 $10,655,101 ($7,135,219)59.89%
Notes:
(1) Payments are received in July, December, and January (delinquencies).
(2) Police Training was paid in August. Safe and Sober is billed on time spent.Last half of Local Govt Aid will be made in Dec,
(3) Fines/Forfeitures are thru August 2016.
(4) Investment income is allocated at year end.
(5)Transfers are monthly.
Percentage Of Year Completed
City of Golden Valley
Monthly Budget Report - General Fund Revenues
September 2016 (unaudited)
Over %
2016 September YTD (Under)Of Budget
Budget Actual Actual Budget Expend.
001 Council $322,960 26,944 240,525 ($82,435) 74.48%
003 City Manager 798,260 52,762 523,278 (274,982) 65.55%
004 Transfers Out 725,000 0 725,000 0 100.00% (1)
005 Admin. Services 1,869,995 106,981 1,321,114 (548,881) 70.65%
006 Legal 150,000 12,503 95,052 (54,948) 63.37% (2)
007 Risk Management 305,000 0 199,519 (105,481) 65.42%
011 General Gov't. Bldgs.532,790 56,647 368,953 (163,837) 69.25%
016 Planning 353,800 25,860 225,724 (128,076) 63.80%
018 Inspections 777,690 58,501 499,970 (277,720) 64.29%
022 Police 5,671,180 383,377 3,695,663 (1,975,517) 65.17%
023 Fire 1,290,210 100,584 899,054 (391,156) 69.68%
035 Physical Dev Admin 298,755 23,019 199,316 (99,439) 66.72%
036 Engineering 783,470 65,909 487,019 (296,451) 62.16%
037 Streets 1,611,865 169,851 1,017,150 (594,715) 63.10%
065 Community Center 81,095 3,766 52,142 (28,953) 64.30%
066 Park & Rec. Admin.705,660 49,032 474,187 (231,473) 67.20%
067 Park Maintenance 1,137,895 96,678 817,591 (320,304) 71.85%
068 Recreation Programs 374,995 14,807 217,979 (157,016) 58.13%
TOTAL Expenditures $17,790,620 $1,247,221 $12,059,236 ($5,731,384)67.78%
(1) This transfer was made in June, 2015.
(2) Legal services are billed thru August.
City of Golden Valley
Monthly Budget Report - General Fund Expenditures
September, 2016 (unaudited)
Division
Over
2016 September YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 56,770 30,614 61,228 4,458 107.85%
Recycling Charges 373,950 29,439 247,522 (126,428)66.19%
Miscellaneous Revenues 6,000 0 0 (6,000)
Interest on Investments 4,000 0 0 (4,000)0.00%(1)
Total Revenue 440,720 60,053 308,750 (131,970)70.06%
Expenses:
Recycling 462,730 42,703 261,437 (201,293)56.50%(2)
Total Expenses 462,730 42,703 261,437 (201,293)56.50%
(1) Interest Earnings are allocated at year-end.
(2) Republic Services are billed thru August.
City of Golden Valley
Monthly Budget Report - Conservation/Recycling Enterprise Fund
September 2016 (unaudited)
Over
2016 September YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Water Charges 4,303,105 467,229 3,253,548 (1,049,557)75.61%
Emergency Water Supply 183,600 16,031 120,763 (62,837)65.78%
Sewer Charges 3,309,260 259,622 2,391,178 (918,082)72.26%
Meter Sales 8,000 9,699 13,739 5,739 171.74%
MCES Grant Program 0 0 0 0
Penalties 110,000 23,099 153,917 43,917 139.92%
Charges for Other Services 90,000 4,137 211,260 121,260 234.73%
State Water Testing Fee Pass Through 45,500 3,435 30,695 (14,805)67.46%
Sale of Assets 10,000 0 0 (10,000)0.00%
Franchise Fees (One year only)700,000 0 700,000 0 100.00%
Certificate of Compliance 75,000 6,700 65,225 (9,775)86.97%
Interest Earnings 15,000 0 0 (15,000)0.00%
Total Revenue 8,849,465 789,952 6,940,325 (1,909,140)78.43%
Expenses:
Utility Administration 2,526,190 68,103 768,515 (1,757,675)30.42%(1)
Sewer Maintenance 2,723,660 210,355 2,097,591 (626,069)77.01%
Water Maintenance 4,655,120 375,048 2,899,384 (1,755,736)62.28%
Total Expenses 9,904,970 653,506 5,765,490 (4,139,480)58.21%
(1)Depreciation is posted at year-end.
City of Golden Valley
Monthly Budget Report - Water and Sewer Utility Enterprise Fund
September, 2016 (unaudited)
Over
2016 September YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Green Fees 795,000 85,979 779,445 (15,555)98.04%
Driving Range Fees 167,000 12,596 169,173 2,173 101.30%
Par 3 Fees 137,370 10,842 151,957 14,587 110.62%
Lawn Bowling 42,000 13,244 60,258 18,258 143.47%
Pro Shop Sales 80,000 9,808 76,454 (3,546)95.57%
Pro Shop Rentals 260,000 31,996 246,103 (13,897)94.66%
Concession Sales 360,000 56,148 398,819 38,819 110.78%
Other Revenue 78,000 1,436 74,044 (3,956)94.93%
Interest Earnings 2,000 0 0 (2,000)0.00%(1)
Less: Credit Card Charges/Sales Tax (36,000)(9,100)(21,700)14,300 60.28%
Total Revenue 1,885,370 212,949 1,934,553 49,183 102.61%
Expenses:
Golf Operations 637,125 68,764 561,867 (75,258)88.19%(2)
Course Maintenance 792,800 66,302 635,845 (156,955)80.20%
Pro Shop 114,620 6,734 119,185 4,565 103.98%
Grill 251,750 42,152 306,396 54,646 121.71%
Driving Range 50,665 7,714 63,813 13,148 125.95%
Par 3 Course 27,295 2,735 25,138 (2,157)92.10%
Lawn Bowling 27,195 3,146 14,528 (12,667)53.42%
Total Expenses 1,901,450 197,547 1,726,772 (174,678)90.81%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
City of Golden Valley
Monthly Budget Report - Brookview Golf Course Enterprise Fund
September, 2016 (unaudited) opened March 23
Over
2016 September YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 2,000 0 0 (2,000)0.00%(1)
Charges for Services 406,830 39,049 360,682 (46,148)88.66%
Total Revenue 408,830 39,049 360,682 (48,148)88.22%
Expenses:
Motor Vehicle Licensing 408,330 26,895 269,313 (139,017)65.95%
Total Expenses 408,330 26,895 269,313 (139,017)65.95%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund
September 2016 (unaudited)
Over
2016 September YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 45,000 0 0 (45,000)0.00%(1)
Storm Sewer Charges 2,275,000 173,851 1,603,596 (671,404)70.49%
Bassett Creek Watershed 810,930 0 510,883 (300,047)63.00%
Miscellaneous Receipts (Debt Proceeds)5,692,000 0 18,750 (5,673,250)0.33%
State Grant - Other 0 0 0 0
Total Revenue 8,822,930 173,851 2,133,229 (6,689,701)24.18%
Expenses:
Storm Utility 9,045,465 102,559 2,771,132 (6,274,333)30.64%(2)
Street Cleaning 126,420 256 59,356 (67,064)46.95%
Environmental Control 323,260 13,978 177,828 (145,432)55.01%
Debt Service Payments 170,985 0 929,826 758,841 543.81%(3)
Total Expenses 9,666,130 116,793 3,938,142 (5,727,988)40.74%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and.
(3) This included the bond payment to pay off the storm bonds early.
City of Golden Valley
Monthly Budget Report - Storm Utility Enterprise Fund
September, 2016 (unaudited)
2016 Equipment Replacement Fund (CIP) - Fund 5700
2016 September YTD
Budget Total Actual Remaining
Revenues:
Proceeds - Certificate of Indebtedness 800,000 0 814,491 14,491
Sale of Assets 35,000 0 40,255 5,255
Miscellaneous 0 0 44,964 44,964 (2)
Interest Earnings (allocated at year end)24,535 0 0 (24,535)
Total Revenues 859,535 0 899,710 40,175
Expenditures:
Program #Project Number Project Name
5700 Bond Expenditures 0 0 15,537 (15,537)
5701 V&E-001 Marked Squad Cars (Police)80,000 4,837 116,579 (36,579)
(1)5702 V&E-002 Computers and Printers (Finance)80,000 855 49,167 30,833
V&E-016 Pickup Truck (Street)35,000 0 0 35,000
V&E-020 Portable Computers (Police)50,000 0 0 50,000
V&E-030 Rotary Mower (Park)98,000 0 100,552 (2,552)
V&E-052 Asphalt Cold Planer (Street)20,000 0 13,027 6,973
V&E-058 Fire Hose 10,000 0 9,470 530
V&E-060 Rescue Vehicle (Fire)100,000 37,069 37,069 62,931
V&E-072 Pickup Truck (Engineering)30,000 0 28,587 1,413
V&E-078 Aerial Bucket Truck (Park)200,000 0 0 200,000
V&E-079 Utility Tractor (Park)80,000 0 65,287 14,713
5797 V&E-090 Single Axel Dump Truck (Street)225,000 7,209 117,379 107,621
V&E-118 Sidewalk Tractor (Street)150,000 0 120,133 29,867
V&E-122 Police Vehicle 40,000 0 34,148 5,852
V&E-127 800 Mhz Radios (Fire)80,000 0 61,685 18,315
V&E-129 800 Mhz Radios (Police)96,650 0 81,185 15,465
V&E-132 Thermal Imaging Camera 70,000 0 54,089 15,911
V&E-134 Cartegraph Software 13,000 0 0 13,000
Total Expenditures 1,457,650 49,970 903,894 524,845
(1) Computers are replaced every 4-5 years and purchased throughout the year based on available time.
(2) Includes a transfer from the DWI/VOTF Fund for the traffic car.
Executive Summary For Action
Golden Valley Council City Meeting
November 1, 2016
Agenda Item
3. G. Resolution Amending the 2016 General Fund Budget
Prepared By
Sue Virnig, Finance Director
Summary
The new Brookview Community Center will open in the fall of 2017. In 2018, the revenues are
estimated to pay for all the expenses once the center is open and fully operational. In 2017, the
revenues will not exceed the expenses due to the timing of the opening and making sure
appropriate staff is hired and trained for the opening. During the 2017-2018 budget process, staff
did outline the new Special revenue Fund for the Brookview Community Center. A transfer from
the general fund for $285,950 will be made to the Brookview Community Center Special Revenue
Fund. The source for this transfer will be additional building permit revenue collected in 2016.
Attachments
•Resolution Amending the 2016 General Fund Budget (1 page)
Recommended Action
Motion to adopt Resolution Amending the 2016 General Fund Budget.
Resolution 16-71 November 1, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE 2016 GENERAL FUND BUDGET
WHEREAS, in 2016 building permits issued created additional revenue for setting
up a Special Revenue Fund called Brookview Community Center; and
WHEREAS, the revenue from building permits will fund the shortfall for the first year
for operating the center (personal and supplies) outlined in the 2017 Proposed Brookview
Community Center Special Revenue Budget; and
WHEREAS, this amendment allocates general fund revenues and fund balance to
those expenditures for each area outlined below; and
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that
the 2016 Amended General Fund Budget are hereby given final approval.
DIVISION
DESCRIPTION AMOUNT
Expenses
004 Transfers to Brookview Community
Center Special Revenue Fund (1025-
7110)
$285,950
Revenues
Building Permits (1000.4101)$285,950
TOTAL 2016 BUDGET
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
3. H. Authorizing Transfer of from the Brookview Community Center Building Fund to Brookview
Debt Service Fund and to the Building Improvement Fund
Prepared By
Sue Virnig, Finance Director
Summary
On December 1, 2015, Council approved a transfer of $1,000,000 from the Building Fund to the
Brookview Community Center Building Fund. It was to help finance the expenditures until the
lease revenue bonds were sold.
The Lease Revenue Bonds were sold on September 22, 2016, and settled on October 18, 2016.
The proceeds were $18,000,000 for construction costs. $200,000 of the $1,000,000 should
remain in the fund to give us the needed $18,200,000 budget for the construction of Brookview
Community Center.
Now that the financing has been approved, staff is recommending the following transfers:
∼The first lease payment of $452,610 is due July 25, 2017. Due to the timing of the 2017
levy, this amount will be transferred to a debt service fund to make that first payment.
Subsequently, future payments on the lease will be made with bonded debt levies
collected with property taxes.
∼The remainder $347,390 should be transferred to the Building Fund to fund future
projects needed on all city buildings.
Attachments
•Resolution Authorizing Transfer of $800,000 From Brookview Community Center Building
Fund to Brookview Debt Service Fund of $452,610 and $347,390 to Building Improvement
Fund (1 page)
Recommended Action
Motion to adopt Resolution Authorizing Transfer of $800,000 from the Brookview Community
Center Building Fund to Brookview Debt Service Fund of $452,610 and $347,390 to the Building
Improvement Fund.
Resolution 16-72 November 1, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE TRANSFER OF $800,000
FROM THE BROOKVIEW COMMUNITY CENTER BUILDING FUND TO THE
BROOKVIEW DEBT SERVICE FUND OF $452,610 AND $347,390 TO THE BUILDING
IMPROVEMENT FUND
WHEREAS, the original transfer in December, 2015 of $1,000,000 to the Brookview
Community Center Building Fund from the Building Improvement Fund was to help finance
expenditures until the lease revenue bonds were sold. $200,000 will remain in this fund to
help finance the $18,200,000 construction budget for the new community center; and
WHEREAS, $452,610 will be transferred to the Brookview Debt Service Fund to
make the first payment on the lease to the Housing and Redevelopment Authority; and
WHEREAS, $347,390 will be transferred back to the Building Improvement Fund to
help finance future projects outlined in the capital improvement plan; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley to authorize the transfer of $800,000 from the Brookview Community Center
Building Fund to Brookview Community Center Debt Service Fund of $452,610 and
$347,390 to the Building Improvement Fund.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
3. I. Authorize Professional Engineering Services with SEH, Inc. for City Improvement Project 16-
22, 10
th Avenue North Culvert Replacement
Prepared By
Jeff Oliver, PE, City Engineer
Summary
The culverts that convey Bassett Creek under 10
th Avenue North (west of Winnetka Avenue and
north of City Hall) and the Union Pacific Rail Road (UPRR), are considered bridges due to their
size. During bridge inspections over several years, the corrugated metal pipe culverts have shown
significant degradation that has accelerated in the last two years. There were two 114 inch span
corrugated metal pipes (CMP) culverts, and single 72 inch steel pipe under the UPRR when the
City extended the pipes during the construction of 10
th Avenue North. The UPRR owns and is
responsible for the portion of the culverts within its right of way, and the City owns and
maintains the portions of the culverts outside railroad right of way. The current condition of the
culverts includes excessive corrosion at the normal water line, settlement of the culverts and loss
of the floor, resulting in flows exiting and entering the culverts. These conditions have
necessitated the replacement of the three existing culverts.
City staff has been discussing reconstruction or rehabilitation of these culverts with the UPRR for
a number of years. In recent months, it was determined that a cooperative project to replace the
existing culverts with two 8 foot by 12 foot reinforced concrete box culverts. The UPRR has
agreed to provide design services for its portion of the culverts, while the City will design the rest
of the project and combine the plans for a publicly bid culvert replacement project. The UPRR has
agreed to fund the construction of its portion of the culverts. Terms of a cooperative agreement
between the City and the UPRR will be negotiated during project design and the agreement will
be included as part of the project approval for City Council authorization.
Staff requested a proposal for preliminary and final design, preparation of bidding documents for
the proposed culvert replacement and coordination with the UPRR. This proposal, dated October
19, 2016, includes providing these services at a not to exceed price of $181,900.00. A separate
proposal for construction services will be requested at the time of project approval.
It is anticipated that preliminary and final design of the culvert replacement will begin
immediately upon approval, with construction to begin in the later summer or fall of 2017.
The replacement of the 10
th Avenue culverts is included in the draft 2017-2021 Capital
Improvement Plan as item SS-52, for a City’s share of the project of $1,500,000 in 2017.
Attachments
•Location Map (1 page)
•SEH Proposal for design services for the 10
th Avenue North Culvert Replacement dated
October 19, 2016 (6 pages)
Recommended Action
Motion to authorize entering into an agreement for professional engineering services with SEH,
Inc. in for the design of City Improvement Project 16-22, 10
th Avenue Culvert Replacement in an
amount to exceed $181,900.
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valley Map City of Golden Valley for all other layers.
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SFH,
Building a Better World
for All of UsO
I
October 19,2016 RE: City of Golden Valley,Minnesota j
10'Avenue Culvert Crossing 1
SEH No. 139144 i
Mr.Jeff Oliver j
City Engineer J
City of Golden Valley
7800 Golden Valley Road
Golden Valley,MN 55427-4588
Dear Jeff:
Thank you for the opportunity to assist the City of Golden Valley in providing professional engineering
services to replace the Bassett Creek Culvert Crossing at 10'Avenue for the portion of the culvert that is
in City right of way.We will also be coordinating the work with Union Pacific Railroad where the culvert i
crosses under the railroad property. The City is requesting a scope of work to complete preliminary and
final design and bidding documents.This letter serves as the supplemental Letter Agreement in
accordance with the Agreement for Professional Services between the City of Golden Valley and SEH.
Background
SEH has been providing periodic structural assessment of the culverts that carry Bassett Creek under 10'
Avenue North near Rhode Island Avenue and the Union Pacific Railroad(UPRR)track. There are two
114 inch diameter steel corrugated metal pipes(CMP)and one 72 inch diameter CMP that originally
carried the railroad over the creek.In 1980,those culverts were extended by the City to support 101
Avenue.In the last several years,the bridge inspection report recommended that the pipes be replaced due
to deterioration(corrosion)of the pipe and visual settlement of the track at the culvert crossing.
i
UPPR and the City started discussing options for replacement with the Bassett Creek Watershed
Management Commission(13CWMC)and now intend to move ahead with final design and bidding.
Construction documents will be prepared and bid publicly by the City.The plans will include both the rail
road culvert replacement segment,designed by the railroad and the City segment(s)and incorporated into
the bidding documents being prepared by SEH.
Scope of Work
Preliminary Design
n
SEH proposes a preliminary design phase to identify and resolve all of the design issues prior to the final
design phase and prepare a preliminary cost estimate to better understand the cost/funding requirements
before moving into final design.A conceptual layout and cost estimate was created,but creating the
culvert alignment,identifying the staging and other public and private utility impacts once the
geotechnical investigation and preliminary survey are completed will allow for adjustments if needed.
Water Resources
The following describe the water resource tasks:
Finalize Model for No Rise Condition.This task includes running the clipped(small)model version and,
if needed,the full BCWMC model for the final culvert geometry. We assume one meeting with the
BCWMC modeler to review assumptions and results.
Engineers I Architects 1 Planners I Scientists
Short Elliott Hendrickson Inc.,3535 Vadnais Center Drive,St.Paul,MN 55110-5196
SEH is 100%employee-owned I sehinc.corn 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax
J;
r,
s
Mr.Jeff Oliver— 10th Avenue Culvert Crossing
October 19, 2016
Page 2
Evaluate Channel Velocities. We will review model results and provide recommendations for rip rap
sizing within the construction limits to stabilize the channel bottom and slopes.
Local Storm System Rerouting. This task will involve layout and pipe sizing needed to maintain drainage
for the three existing local storm pipe systems that enter the existing culver and creek. We assume the
pipes will enter the creek directly and not be connected to the new box culverts.
Geotechnical 1
During preliminary design,SEH geotechnical engineers will coordinate and conduct the subsurface
investigation with help from a sub-consultant drilling company.
Subsuface Investigation
The soil samples will be reviewed and lab tests assigned by SEH staff in preparation of the draft soil
boring logs. SEH will monitor and collect the piezometer readings and incorporate results into final soil
boring logs as a task deliverable. This task includes anticipated coordination with the UPRR consultant
during the subsurface investigation to facilitate minimal impact of normal railway activities as well as a
cooperative effort for an overall project design uniformity.
1
Subsurface Evaluation and Memo
SEH will develop site stratigraphy and determine the water table from the results of Task 1. We will
perform a dewatering analysis and evaluate the excavation and shoring needs.A settlement analysis will s
include the 24 inch sanitary and the culvert foundation will be evaluated. Coordination with the UPRR
consultant will be necessary during the design phase and time has been included for team and project
meetings and as well as preliminary cost estimating. The deliverable for this task will include a
preliminary design memo complete with a geotechnical calculation package.
Preliminary Survey
The SEH crew chief will layout vertical and horizontal control in the field and complete a topographic
survey. Private utilities,soil borings,property corners and monuments will also be located and included 1
on the base mapping. '
F
1
Layout and Preliminary Cost Estimate
The SEH team will prepare a preliminary plan in layout format that can be used at meetings and in
discussion with UPRR.The pipe alignment and profile will also be laid out in order to determine
preliminary construction limits for help in determining impacts to other utilities.The preliminary cost
estimate will be based on this layout.
Final Design and Bidding Documents
SEH will prepare plans,create specifications and prepare a final engineer's estimate for this project as
well as coordinate with Union Pacific Railroad. The plans will be finalized according to City standards
and submitted to the City staff for review and approval. Culvert dewatering,bedding and shoring
requirements will be reviewed and specifications will be specifically prepared to address the needs for
this project
The annual culvert inspection will occur in the next couple of weeks, and should the condition deteriorate
further, it's possible the sufficiency rating will drop enough to make the replacement eligible for Mn/DOT
Bridge Bond Funding.However,for the purpose of this proposal,it is assumed that the City portion will
1
be locally funded and review by MnDOT not required.
t
1
t
Mr.Jeff Oliver— 100'Avenue Culvert Crossing
October 19,2016
F
Page 3
e
PerTits
This project will include preparing a construction SWPPP consistent with NPDES and BCWMC
requirements. The SWPPP will consider the temporary BMP's to be implemented during the stages of
construction and final stabilization and restoration plans. A BCWMC permit application will also be
prepared for flood plain impacts and construction activities.
The project requires replacement of a public water crossing,however no wetlands are believe to be c
present.A field review will be completed to provide certification of this assumption,but no wetland
delineation is proposed. Permitting will be required from the Minnesota Department of Natural
Resources,The U.S,Army Corps of Engineer.Because there is no loss of wetland of channel length,no
mitigation requirements are anticipated.
Communication
SEH has included time for a kick-off project meeting with the City.We have also included 5 additional
meetings for communication and coordination with UPRR,the watershed and the City. We have not l
included other stakeholder or property owner meetings in this proposal,but have assumed that access
during construction to the City property would be handled at our regular project meetings.
We have included two private utility meetings in the project. One early in the preliminary design phase of
the project and then another at 90%complete.
Project Team
Scott Haupt will be the Project Manager and will coordinate the final design and other technical
production work. Sue Mason will be the Senior Principal and will be assisting in internal
coordination,project meetings and ga/gc components of the plan. Other technical experts to conduct
geotechnical, hydrologic,and structural design and review will be on the team.Dave Me Kenzie will
be on the team to help coordinate with UPR.R. These team members may be called upon to
participate in meetings, depending on the issues that are under discussion by the project team, or
brought forth by residents and other stakeholders.
Schedule
The following is our anticipated schedule: 5
Preliminary Design November 2016—January 2017
Final Design February 2017—April 2017
Bidding to be determined
Construction Fall/Winter-2017
Compensation
SEH proposes to be compensated for the scope of work proposed in the Agreement on an hourly
basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses,
including reproductions,mileage, and equipment. Preliminary design includes$14,000 for drilling
and testing services by American Engineering Testing(AET).Additional services required beyond z
the tasks and estimated hours as described can be negotiated or provided as extra work on an hourly
basis. The person/hour task budgets for each phase of the work are attached. The summary of
engineering services is as follow: x
3
s
F
i
I
Mr.Jeff Oliver— Avenue Culvert Crossing
October 19,2016
Page 4
e
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Preliminary Design $ 76,900
Final Design&Bidding Documents 105,000
10th Avenue Culvert Crossing Engineering Fees $ 181,900
The City of Golden Valley will be invoiced for actual labor and reimbursable expenses incurred by
SEH to complete the work. This agreement is an understanding of the project to date. If this
document satisfactorily sets forth your understanding of our agreement,please sign in the space
below and return one copy to our office. We look forward to working with you,your staff,and the
community on this project. Thank you for the opportunity to continue to work with the City of
Golden Valley.
Respectively submitted,
SHORT ELLIOTT HENDRICKSON INC.
�q WU40-� 'J46§5(09.
Susan M. Mason,PE Scott D.Haupt,PE
Principal Project Manager
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Approved this day of , 2016
City of Golden Valley, Minnesota
By:
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Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
6. A. 1. 2018 Pavement Management Program - Authorize Preparation of Feasibility Report and
Professional Services Agreement with SEH, Inc.
Prepared By
Jeff Oliver, PE, City Engineer
Summary
The proposed 2018 Pavement Management Program (PMP) includes the reconstruction of
approximately 1.3 miles of local streets in the northwest corner of the City.
The streets included in the proposed project include:
2018 PMP
Earl Street: Mendelssohn Avenue North to Flag Avenue North
Duluth Street: Independence Avenue North to Gettysburg Avenue North
Duluth Street: Flag Avenue North to Ensign Avenue North
Elgin Place: Cul-de-sac to Decatur Avenue North
Independence Avenue North: Earl Street to Duluth Street
Hillsboro Avenue North: Earl Street to Duluth Street
Gettysburg Avenue North: Earl Street to Duluth Street
Flag Avenue North: Earl Street to Duluth Street
Ensign Avenue North: Duluth Street to 23
rd Avenue North
The project administration for the 2018 PMP will be performed by City staff. Staff requested a
letter of proposal from the consulting engineering firm of SEH, Inc. to perform the preliminary
project design, including survey, geotechnical review and recommendations, traffic and water
resource engineering, public participation, and the preparation of project plans, specifications
and bidding documents. The estimated cost to perform these services for the project is not to
exceed $337,700 as outlined in the October 27, 2016, letter of proposal.
The anticipated schedule for these projects is as follows:
Order Feasibility Report: November, 2016
First Open Houses:Winter/Spring, 2016-17
Second Open Houses:Fall/Winter, 2017
Public Hearing:Winter, 2017
Project Bidding:January, 2018
Construction:Summer, 2018
Complete Construction: Fall, 2018
Attachments
•Project Location Map (1 page)
•Resolution Authorizing Preparation of the Feasibility Report for the 2018 Pavement
Management Program (2 pages)
•Letter if Proposal from SEH, Inc. to Jeff Oliver, City Engineer, dated October 26, 2016
(11 pages)
Recommended Action
Motion to adopt Resolution Ordering Preparation of Feasibility Report for the 2018 Pavement
Management Program.
Motion to authorize entering into an agreement for professional engineering services with SEH,
Inc. in an amount to exceed $337,700.
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valley^T' City of Golden Valley for all other layers.
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Resolution 16-68 November 1, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR
CITY IMPROVEMENT PROJECT 18-01 2018 PAVEMENT MANAGEMENT PROGRAM
WHEREAS, it is proposed to reconstruct the streets listed below and to assess the
benefited properties pursuant to Minnesota Statutes Chapter 429 for the following streets:
2018 PMP
Earl Street: Mendelssohn Avenue North to Flag Avenue North
Duluth Street: Independence Avenue North to Gettysburg Avenue North
Duluth Street: Flag Avenue North to Ensign Avenue North
Elgin Place: Cul-de-sac to Decatur Avenue North
Independence Avenue North: Earl Street to Duluth Street
Hillsboro Avenue North: Earl Street to Duluth Street
Gettysburg Avenue North: Earl Street to Duluth Street
Flag Avenue North: Earl Street to Duluth Street
Ensign Avenue North: Duluth Street to 23
rd Avenue North
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota that the proposed improvements be referred to the City Engineer for
study and that he is instructed to report to the Council with all convenient speed advising
the Council in a preliminary way as to whether the proposed improvements are feasible and
as to whether they should best be made as proposed or in connection with some other
improvements, and the estimated cost of the improvements as recommended.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
A
SEH
Budding a Better World
for All of Us'
October 27, 2016 RE: City of Golden Valley
2018 Pavement Management Program
SEH No. City Project No. 18-01 14.00
Jeff Oliver, PE
City Engineer
City of Golden Valley
7800 Golden Valley Rd.
Golden Valley, MN 55427
Dear Jeff:
Thank you for the opportunity to provide professional services to the City of Golden Valley for the
reconstruction of streets in the 2018 Pavement Management Program (PMP). The City is requesting a
scope of work that includes preliminary, final design, plan preparation and bidding services. This letter
serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional
Services between the City of Golden Valley and SEH.
Background
The City of Golden Valley proposes to rehabilitate approximately 1.3 miles of streets in the neighborhood
located north of the Lakeview Park neighborhood and south of the Medley Park Neighborhood, in the
northwest part of the City. The project is bounded by Mendelssohn Avenue on the West, Decatur Avenue
North on the East, Earl Street on the South, and 23rd Avenue on the North.
The following streets are included in the project:
2018 PMP
• Earl Street, Mendelssohn Avenue North to Flag Avenue North
• Duluth Street, Independence Avenue North to Gettysburg Avenue North
• Duluth Street, Flag Avenue North to Ensign Avenue North
• Elgin Place, Cul-de-sac to Decatur Avenue North
• Independence Avenue North, Earl Street to Duluth Street
• Hillsboro Avenue North, Earl Street to Duluth Street
• Gettysburg Avenue North, Earl Street to Duluth Street
• Flag Avenue, Earl Street to Duluth Street
• Ensign Avenue North, Duluth Street to 23rd Avenue North
Public utilities such as water, storm sewer and sanitary exist in the right of way. The need for
improvements to the existing public utilities as well as other private utility facilities such as underground
power and gas will be identified as part of the scope of work, however, the extent of rehabilitation required
will not be known until after the preliminary design phase.
The project location is shown on the attached Exhibit 1.
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc.,3535 Vadnais Center Drive,St.Paul,MN 55110-5196
SEH is 100%employee-owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax
Jeff Oliver, PE
October 27, 2016
Page 2
Scope of Work
Preliminary Survey
SEH will provide preliminary survey services for the streets included in the program. The proposed survey
work will include obtaining vertical and horizontal control, available property corner and monument
control, the gathering of topography, profile and cross-section information. In addition, a structure survey
of the sanitary and storm sewer structures in the project area will be obtained. SEH will request Gopher
One State field markings for private utilities and include them in the base map generated for the plans.
Meetings/Project Communication
We propose to attend a kick off meeting with Public Works staff at the beginning of the project. The
purpose of this meeting will be to plan the public process, check in once more with the scope and
schedule, receive direction and assign tasks.We have included a number of staff meetings in the scope,
expecting to hold monthly progress meetings during the preliminary and final design phases of the
project.We believe consistent monthly design team meetings will provide good timing for feedback and
critical to keeping the design, schedule and design budget on track.
We have also included one meeting for an on-site drainage design walk-thru with City staff to review and
discuss the preliminary design, one on-site private utility meet to discuss the project with private utility
companies prior to field marking private utilities, two private utility design meetings to discuss the design
with the private utility companies, two meetings for special design issues that arise requiring additional
attention, and one meeting for review of the plans and specifications with City staff.
Public Involvement
The public involvement approach to this project is expected to be similar in nature to those followed in
previous City PMP projects.We expect to assist the City with an initial newsletter to introduce the project
to the neighborhood and four evenings of open house format meetings. This includes two meetings at the
beginning of the project design and another two meetings after the preliminary design is complete. In
addition, SEH will provide both exhibits and staff at the public involvement open house. The exhibits for
the open house will consist of City supplied aerial photography on which the project area is illustrated with
preliminary design information prepared by SEH. We have also included time to prepare a set of large
graphic boards. The City will provide sign in sheets, comment cards and other information in project
folders. Sue Mason, Project Manager, Tim Wegwerth, Project Engineer and Mike Kotila, Traffic Engineer
will be present at the open house.
The purpose of the first round of open houses will be to present the project and address and questions
and concerns prior to design. This meeting is expected to be held toward the beginning of the preliminary
design phase of the project. The second open house will illustrate the preliminary design layout and
answer any follow up questions. This meeting is expected to be held toward the end of the preliminary
design phase, prior to the public hearing.
For the purpose of this proposal, we have included time for the Project Manager, or another staff member
(as needed)to attend two issue specific meetings that may be necessary for the project.We have also
included time to prepare for and attend the public hearing.
Geotechnical Street Analysis and Report
Geologically, the majority of the streets exist in Des Moines Lobe till, which typically consists of sandy
lean clay or clayey sand. Organic soils are anticipated near the Medley Park vicinity as that area appears
to contain peat and swamp deposits.
SEH's geotechnical engineers will be providing the geotechnical boring coordination, evaluation and
technical assistance with the project. They will coordinate the boring locations and material testing
Jeff Oliver, PE
October 27, 2016
Page 3
program, sub grade and pipe bedding recommendations. SEH will review the subsurface materials and
borings, identify potential problems, develop an additional boring program (if necessary)and make
recommendations based upon the information that is available. The recommendations will be
summarized in a memo for your information and project file.
Soil boring drilling services will be performed by Raimonde Drilling Corporation(RDC)and Soil
Engineering Testing, Inc. (SET)will be performing the Lab Testing, both will be subcontracted by SEH.
The drilling program consists of 10 soil borings drilled to a penetration ranging from 15 ft to 20 ft, at
approximately 400-foot intervals along the streets.
Any debris impacted or potentially contaminated material discovered will be handled separately from this
scope of work.
Sub Watershed Water Quality Investigation
All of the surface runoff in the northern portion of the project flows through the Medicine Lake Branch
towards a series of ponds in Medley Park. The surface water in the northern portion flows directly to
Medley Park. Eventually the water flows from Medley Park to the west under Highway 169 into Medicine
Lake with exception to the southern portion of the project area which flows southerly into the Lakeview
Park neighborhood. This Lakeview Park neighborhood drains westerly into Medicine Lake and was
recently reconstructed with the 2015-2017 PMP projects.
As part of the study, SEH will review and evaluate opportunities within the project area in which water
quality improvements can be implemented. Specifically, SEH will review the potential opportunity for a
water quality feature in Medley Park.
Flag Avenue Drainage and Geotechnical Investigation
SEH performed a drainage study and geotechnical investigation for a portion of Flag Avenue in 2012,
addressing some noticeable changes to ground water and surface water conditions in a smaller area.
Information gathered in this report will be reviewed and implemented into the project design.
Sidewalks and Trails
The City's Existing and Proposed Trail System map identifies a trail connection along Duluth Street from
Mendelssohn Avenue to Flag Avenue, as well as a trail connection along Flag Avenue from Earl Street to
Duluth Street. SEH will review and evaluate trails and implement into the final plans.
Traffic/Intersection Improvements
SEH will review the impacts and benefits of extending Duluth Street to the west from Independence
Avenue to Mendelssohn Avenue. In addition, the design team will review the intersection geometry at the
neighborhood street intersections as well and evaluate the options available for improvements. Additional
time has been budgeted to assist the City with minor/miscellaneous traffic issues as they arise during the
project.
Preliminary, Final Design and Plan Preparation
SEH will prepare preliminary street and utility design for the 2018 PMP project. Existing profiles and
alignments will be reviewed and optimized for drainage, storm sewer added as needed, and driveway
grades reviewed and improved if possible. The condition of the water main and sanitary sewer is not
known at this time, but we included time for complete replacement. The plans will be prepared according
to City standards. One set of Final Plans is expected for the 2018 construction year and will be submitted
to the City staff for review and approval.
Jeff Oliver, PE
October 27, 2016
Page 4
Project Team
Sue Mason will be the Project Manager. Tim Wegwerth is assigned to the project as the Project Engineer,
providing preliminary and final design along with technical production work. Hector Flores will provide the
geotechnical analysis and evaluation for the streets included in the program. Mike Kotila, Traffic Engineer,
will participate in the public involvement activities and other traffic related matters. Other technical experts
may be called upon to participate in meetings, depending on the issues that are brought forth by residents
and other stakeholders. Sue Mason, Tim Wegwerth, and Mike Kotila will attend the project staff meetings
and neighborhood open houses as needed.
Schedule
We expect to begin working on the preliminary survey as soon as the contract is signed. The subsurface
soils investigation field work will begin later this fall. The first round of open houses is expected to be held
in the winter/spring of 2017, the second round of open houses to be held in the fall of 2017, feasibility
report anticipated for fall/winter of 2017, public hearing in winter 2017, with final design and plans
following. The bidding will likely be in January or February 2018.
Compensation
SEH proposes to be compensated for the scope of work proposed in the Agreement on an hourly basis.
Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including
reproductions, mileage and equipment.We have estimated the services described above to cost a total of
$337,700.00. The person/hour task budgets for each phase of the work are attached. The summary of
engineering services is as follows:
Preliminary Survey $ 22,000
Meetings and Public Involvement $ 72,500
Geotechnical Services $ 16,725
RDC Drilling and SET Testing Services $ 9,575
Preliminary Design & Feasibility Report $ 99,100
Final Design & Plan Preparation $ 117,800
2018 PMP Estimated Engineering Fees $ 337,700
This agreement is an understanding of the project to date. If this document satisfactorily sets forth you
understanding of our agreement, please sign in the space below and return one copy to our office.
We look forward to working with you, your staff and the community on this project. Thanks for the
opportunity to continue to work with the City of Golden Valley.
Respectively submitted,
SHORT ELLIOTT HENDRICKSON INC.
Susan M. Mason, PE Timothy J.Wegwerth, PE
Project Manager Project Engineer
Jeff Oliver, PE
October 27, 2016
Page 5
Approved this day of 2016
City of Golden Valley, Minnesota
By:
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Executive Summary For Action
Golden Valley City Council Meeting
November 1, 2016
Agenda Item
6. A. 2. Resolution Relating to the Financing of Capital Equipment; Establishing Compliance with
Reimbursement Bond Regulations under the Internal Revenue Code
Prepared By
Susan Virnig, Finance Director
Summary
The following resolution will allow the city to be reimbursed for expenditures related to the 2018
Pavement Management Program. Because expenditures may be made prior to the sale of bonds,
this reimbursement agreement is need per IRS Rules.
Attachments
•Resolution Relating to the Financing of the City’s 2018 Pavement Management Program;
Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue
Code (3 pages)
Recommended Action
Motion to adopt Resolution Relating to the Financing of the City’s 2018 Pavement Management
Program; Establishing Compliance with Reimbursement Bond Regulations under the Internal
Revenue Code.
Resolution 16-74 November 1, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION RELATING TO THE FINANCING OF THE CITY’S 2018 PAVEMENT
MANAGEMENT PROGRAM; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT
BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the
“City”), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax
Regulations (the “Regulations”) dealing with the issuance of bonds all or a portion of the
proceeds of which are to be used to reimburse the City for project expenditures made by
the City prior to the date of issuance.
(b) The Regulations generally require that the City make a declaration of its official
intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently
issued series of bonds within 60 days after payment of the expenditures, that the bonds be
issued and the reimbursement allocation be made from the proceeds of such bonds within
the reimbursement period (as defined in the Regulations), and that the expenditures
reimbursed be capital expenditures or costs of issuance of the bonds.
(c) The City desires to comply with requirements of the Regulations with respect to
the projects hereinafter identified.
2. Official Intent Declaration.
(a) The City proposes to undertake a pavement management program in 2018,
consisting of the improvement of the City streets identified on Exhibit A hereto (collectively,
the “Project”), and to make original expenditures with respect thereto prior to the issuance
of reimbursement bonds, and reasonably expects to issue reimbursement bonds for the
Project, in one or more series, in an amount not to exceed $3,330,000.
(b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to
Section 1.150-2(f)(1) of the Regulations or (ii) expenditures constituting preliminary
expenditures as defined in Section 1.150-2(f)(2) of the Regulations, the City will not seek
reimbursement for any original expenditures with respect to the foregoing Project paid more
than 60 days prior to the date of adoption of this resolution. All original expenditures for
which reimbursement is sought will be capital expenditures or costs of issuance of the
reimbursement bonds.
3. Budgetary Matters. As of the date hereof, there are no City funds reserved,
pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to
be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide
permanent financing for the original expenditures related to the Project, other than pursuant
to the issuance of the reimbursement bonds. Consequently, it is not expected that the
issuance of the reimbursement bonds will result in the creation of any replacement
proceeds.
Resolution No. 16-74 -2-November 1, 2016
4. Reimbursement Allocations. The City’s Finance Director shall be responsible for
making the “reimbursement allocations” described in the Regulations, being generally the
transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse
the source of temporary financing used by the City to make payment of the original
expenditures relating to the Project. Each reimbursement allocation shall be made within 30
days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry
on the official books and records of the City maintained for the reimbursement bonds and
shall specifically identify the original expenditures being reimbursed.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution No. 16-74 -3-November 1, 2016
EXHIBIT A
2018 PMP
Earl Street: Mendelssohn Avenue North to Flag Avenue North
Duluth Street: Independence Avenue North to Gettysburg Avenue North
Duluth Street: Flag Avenue North to Ensign Avenue North
Elgin Place: Cul-de-sac to Decatur Avenue North
Independence Avenue North: Earl Street to Duluth Street
Hillsboro Avenue North: Earl Street to Duluth Street
Gettysburg Avenue North: Earl Street to Duluth Street
Flag Avenue North: Earl Street to Duluth Street
Ensign Avenue North: Duluth Street to 23
rd Avenue North
A G E N D A
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
Wednesday, November 9, 2016
6:30 pm
Pages
1. Carver Governance (30 minutes)
2. Blue Line Open House Preview (30 minutes)
3. Master Fee Schedule (45 minutes)
a. Sewer Access Charge (SAC) and Water Access Charge (WAC)
b. Park Dedication Fee
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
November 15, 2016
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A.Approval of Minutes - City Council Meeting November 1, 2016
B.Approval of City Check Register
C.Licenses:
1.
D.Minutes of Boards and Commissions:
1.
E.Bids and Quotes:
1.
F.
4.PUBLIC HEARINGS
A.Public Hearing - First Consideration - Sewer Access Charge (SAC) and Water Access
Charge (WAC)
5.OLD BUSINESS
6.NEW BUSINESS
A.Approve Contract for Waste Water - Comprehensive Plan
B.First Consideration - Resolution for Master Fee Schedule
C.Announcement of Meetings
1. Future Draft Agendas: City Council December 1, 2016, Council/Manager and
December 13, 2016 and City Council December 20, 2016
D.Mayor and Council Communications
7.ADJOURNMENT
AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
December 6, 2016
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
C.Receipt of Human Services Fund 2017 Allocation Report
D.Presentation of Bill Hobbs Human Rights Award
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A.Approval of Minutes - City Council Meeting November 15, 2016
B.Approval of City Check Register
C.Licenses:
D.Minutes of Boards and Commissions:
1.
E.Bids and Quotes:
F.Second Consideration - Resolution for Master Fee Schedule
4.PUBLIC HEARINGS
A.Public Hearing - Adoption of 2016 Property Tax Levy Payable 2017 and 2017-2018
General Fund Budget
B.Public Hearing - Conditional Use Permit - Morrie’s 700 Colorado Ave S
5.OLD BUSINESS
6.NEW BUSINESS
A.Second Consideration - Sewer Access Charge (SAC) and Water Access Charge
(WAC)
B.Announcement of Meetings
1. Future Draft Agendas: Council/Manager December 13, 2016 and City Council
December 20, 2016 and January 2017
C.Mayor and Council Communications
7.ADJOURNMENT