12-13-16 CM Agenda Packet AGENDA
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
December 13, 2016
6:30 pm
Paqes
1. 2018 Master's World Cup for Cross-Country Skiing Trail Alignment and 2
Off-leash Pet Exercise Area - Wirth Park (30 minutes)
2. Golden Valley Community Foundation Memorandum of Understanding 3-7
(30 minutes)
3. Comprehensive Plan Update (20 minutes) 8-16
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
This document is available in alternate formats upon a 72-hour request. Please call
763-593-800b(TTY: 763-593-3968)to make a request. Examples of alternate forma#s
may include large print, electronic, Braille,audiocassette, etc.
city o�f � �. .��
�l���Z E IV� � � �1
� .
�a, ��� Park and Recreation Department
763-512-2345/763-512-2344(fax)
Executive Summary
Golden Valley Council/Manager Meeting
December 13, 2016
Agenda Item
1. 2018 Master's World Cup for Cross-Country Skiing Trail Alignment and Off-leash Pet Exercise
Area
Prepared By
Rick Birno, Director of Parks & Recreation
Summary
Minneapolis Park Board staff and representatives from the Loppet Foundation will be at the
meeting. They will be presenting information on the 2018 Master's World Cup Cross-Country
Skiing event and discussing the concept of an off-leash pet exercise area in Wirth Park.
The proposed trail map and conceptual off-leash area location map will be distributed at
meeting.
1.�G4 y O� �s,.
.✓
��d�� � E
�
�C�.. (�� City Administration/Council
763-593-8003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
December 13, 2016
Agenda Item
2. Golden Valley Community Foundation Memorandum of Understanding
Prepared By
Timothy Cruikshank, City Manager
Summary
Staff will present this item to the Council and Golden Valley Community Foundation.
Representatives from the Golden Valley Community Foundation will also be present.
Attachments
• Memorandum of Understanding between City of Golden Valley and Golden Valley
Community Foundation (4 pages)
Memorandum of Understanding
Between City of Golden Valley and Golden Valley Community Foundation
BACKGROUND
At the July 2016 Council/Manager meeting, the City Council created a committee to
evaluate opportunities for furthering the relationship between the Golden Valley
Community Foundation ("Foundation") and the City of Golden Valley ("City"). Mayor
Shep Harris, Finance Director Sue Virnig, Parks & Recreation Director Rick Birno, and
City Manager Tim Cruikshank represented the City and Linda Loomis, Dean Penk, John
Kluchka, and Jeffrey Prottas represented the Foundation. After meeting in August and
October, the group created this document for consideration by the City Council and the
Foundation's governing board.
MISSION
The mission of furthering the relationship between the City and Foundation is to
increase and best leverage the Foundation's capacity to have a positive impact on the
Golden Valley community through the services it provides and work it performs, and
thereby improve the welfare of the community as a whole. It is understood that a
positive and collaborative relationship befinreen the City and Foundation increases the
Foundation's capacity, which in turn benefits the City and the community. The
Foundation uses philanthropy, community initiatives and funding support to address the
changing needs and interests of GV neighbors and friends.
PURPOSE
The purpose of this document is to clarify the relationship befinreen the City and
Foundation.
STATEMENT
The City recognizes that the Foundation's work improves the general welfare of the
Golden Valley community, reduces the administrative and financial burden on City
government and results in delivery of services to the community that the City may not
otherwise have the resources or capacity to deliver. The City believes in the role of a
community foundation and respects the Foundation's history and accomplishments. The
City appreciates the desire of the Foundation to strive to have an even greater impact in
Golden Valley for the overall good and well-being of the community, residents, and
businesses.
OFFICE SPACE
The City agrees to lease office space to the Foundation effective June 1, 2017. The
space will be the area located across from the DMV in the lower level of City Hall. It is
19'2" by 12'3" or approximately 228 square feet. The 2016 annual market value of this
office space is $18/sq. ft. or$4,104. This is net rent which includes taxes and utilities, as
provided by the County Assessor. The Foundation will be responsible for its own office
services and equipment, including phone number/system, computers, mailbox, office
furniture, copier, fax, and the like. The Foundation will collaborate with the City on
appropriate signage on and/or adjacent to the office door.
The consideration to be provided to the City by the Foundation in return for the office
space includes that the Foundation will be responsible for, in full or in substantial part,
the Market in the Valley Farmers' Market (or similar program/event) between June and
October and the annual Golden Valley Arts & Music Festival (or similar program/event).
The City believes these finro events are important to the welfare of the community. If not
for the Foundation's responsibility for these finro events, the City would need to and
would choose to operate these events itself, and the cost to the City of doing so would
exceed the market value of the leased space. The City recognizes that the Foundation
may now and in the future operate and provide additional events, programs and
services that benefit the community beyond those finro listed above.
The office space will be provided to the Foundation under a formal lease agreement,
with a month-to-month term and the City providing at least 90-days' notice prior to any
termination. Terms of the lease shall address issues of access and insurance, along
with other customary lease terms determined by the City. With regard to access, the
Foundation will have access to City Hall during normal business hours. The City will set
specific times for after-hours access and will control access to City Hall via electronic
keycard for these times. This will be done for safety and liability reasons. Access will
only be allowed to City Hall for purposes of utilizing the Foundation's leased space. With
regard to insurance, the Foundation must be insured and the City must be listed as an
additional insured on the policy or in the form of a rider.
BROOKVIEW COMMUNITY CENTER
The City is developing a policy for the use of community space in the new Brookview
Community Center ("Brookview") by private groups like the Foundation. The City
expects the policy will generally provide that service organizations using the facility for
not-for-profit uses will likely not pay a room rental fee. However, no outside food or
beverage will be allowed to be brought in and therefore any food or beverage service
would be required to be purchased from Brookview or one of its authorized vendors.
COMMUNICATIONS/ADVERTISING
The City will incorporate the Foundation into its Facebook page, website, publications
and electronic billboard in the following manner:
1. The City website will include a link to the Foundation website on the "About Golden
Valley" page and will include links to Market in the Valley and the Golden Valley Arts
& Music Festival on the "Community Events" page. Both events will afso be included
on the website City Calendar. On the website home page news feed, the City will
promote Market in the Valley twice before opening day, once before closing day, and
up to three times during the season for special event days at the Market. Promotion
will consist of a brief description of the Market or event followed by a link to the
Market in the Valley website. On the website home page news feed, the City will
promote the Golden Valley Arts & Music Festival twice before the event. Promotion
will consist of a brief story featuring event highlights followed by a link to the Golden
Valley Arts & Music Festival website.
2. The City Facebook page will "Like" and "Follow" the Foundation Facebook page.
The City will share Market in the Valley Facebook posts to the City Facebook page
to promote Market in the Valley finrice before opening day, once before closing day,
and up to three times during the season for special event days at the Market. The
City will share Golden Valley Arts & Music Festival Facebook posts to the City
Facebook page to promote the Golden Valley Arts & Music Festival finrice before the
event. The City will select which event posts to share when multiple options are
available, and may coordinate selections with the Foundation.
3. The City electronic billboard will promote Market in the Valley starting one month
before opening day and throughout the season until closing day. The City electronic
billboard will promote the Golden Valley Arts & Music Festival starting one month
before the event. Other Foundation events will be promoted on the electronic
billboard upon request by the Foundation as long as the event complies with the
City's electronic billboard policy.
4. The City will list Market in the Valley and the Golden Valley Arts & Music Festival,
with links to the respective websites, on the "Upcoming Events" page in the editions
of Golden Valley CityNews that precede the events. During the inaugural year of this
agreement, the City will provide one news story about the agreement in CityNews as
space allows. The City will provide space in its Recreation Activities Catalog to
promote Market in the Valley and the Golden Valley Arts & Music Festival in the
issue preceding each event. Promotions will be sized as space allows, and finished
artwork must be provided by the Foundation.
5. Callers/customers to City Hall for the Foundation or its programs/events will be given
the Foundation's contact information.
There will be no interference with daily City administrative operations or administrative
requests made of City staff by the Foundation. All contact related to new requests or
coordination from Foundation representatives to city staff must be initiated through the
City Manager's office.
PUBLIC ART
The City and Foundation will work collaboratively to create a process for the
advancement of more public art within the community. To the extent any art installations
involve expenditure of City funds or the installation is located on City property or public
right of-way, the City shall have final approval on the art itself and its placement.
EVENTS
The Foundation shall support and/or carry out the following events (or similar
program/event):
Market in the Valley Farmers' Market, Golden Valley Arts & Music Festival (including the
City's photo contest awards presentation as part of this event), and the Envision Award.
MEMBERSHIP AND VOLUNTEER RECRUITMENT
The City agrees to include on its Boards and Commissions application form a brief
summary of Foundation opportunities and an authorization for the City to share an
applicant's contact information with the Foundation for the purposes of promoting
participation in the Foundation's Board or Teams. The form of the authorization will be
determined by the City and an applicant's decision whether to provide such
authorization will be voluntary.
CITY FUNDING/GRANTS FROM FOUNDATION
The City and Foundation will work collaboratively to streamline the process by which
funds specifically donated to the Foundation for the purposes of funding a City project
(for example: park equipment) are delivered to the City.
FUNDRAISING
The City recognizes fundraising is a critical aspect of what the Foundation does.
However, the City will not solicit funds on behalf of the Foundation, including through
any of its communication tools. The Foundation acknowledges City officials will need to
consider both real and perceived conflicts of interest arising from any involvement they
may have in the Foundation's fundraising activities, and such conflicts may limit or
prevent their participation in such activities.
ANNUAL MEETING
A meeting befinreen the City and the Foundation Board representatives will occur at
least annually at Council/Manager meetings designated by the City.
TERMS
The terms of this Memorandum are subject to annual review by both parties with any
changes to be agreed upon by both parties in writing. Termination of the agreement
may be initiated by either party and implemented after 90 days' written notice to the
other party.
IN WITNESS WHEREOF, this Memorandum of Understanding has been agreed to and
executed by the duly authorized representatives of the City and the Foundation,
effective as of , 2016.
City of Golden Valley
By:
Timothy J. Cruikshank, City Manager
Golden Valley Community Foundation
By:
Dean Penk, Board Chairperson
������� �.��N x���� ���� ���',
��`' ���' � � � �.. �'�� 1��' �� g� ,,, � � �... � � .. �
. � �� � ��" � ,ti �
Physical Developrnent I�epartrne�.t
763-59�3-sU9�!763-593-s 1 a9(faxJ
� :: �� � ,�,,,;�m� .��, ��, �� y�y, ���^ �:,
�� ����..�... ��.�,�m..:: .. .: �..;., ,,,,
Executive Summary
Golden Valley Council/Manager Meeting
December 13, 2016
Agenda Item
3. Comprehensive Plan Update
Prepared By
Jason Zimmerman, Planning Manager
Emily Goellner, Associate Planner/Grant Writer
Summary
Staff will provide an update on the progress of the 2040 Comprehensive Plan, including a
summary of comments submitted from residents, Comprehensive Plan themes that have
emerged, an updated timeline for completion of the Comprehensive Plan, a schedule showing
how the City Council will be involved over the next 12 months, and the revised Community
Engagement Plan.
At the conclusion of 2016, staff and Commissions have completed the first phase of the update
process - Back�round and Preparation - as well as the second phase -Settin� of Goals and Work
Scope. In 2017, staff will work with consultants on phase three -to DEvelop Content, which will
be reviewed with Commissioners, the City Council, and the public throughout the year in order to
receive Feedback and make Revisions (phase four). Final approval of the 2040 Comprehensive
Plan and Submittal to the Metropolitan Council - phase five - is expected in the first part of 2018.
Numerous methods of outreach and community engagement have been used over the past year.
Staff have worked to develop a Community Engagement Plan which will continue to guide
communication as more targeted feedback is sought on various topics and review of the final
draft is solicited prior to approval of the 2040 Comprehensive Plan by the Council.
Attachments
• Updated Timeline and 2017-18 Schedule (2 pages)
• Preliminary Chapter Goals (2 pages)
• Community Engagement Plan (4 pages)
2017-18 SCHEDULE
Golden Valley 204o Comprehensive Plan
Gy204� Council/Manager Meeting - December�3, 20�6
2016:
- December CM —Present final scope of work to the City Council, including the Comp Plan theme, an
updated Timeline, Preliminary Chapter Goals, and the Community Engagement Plan.
2017:
- Januarv CM —Presentations by Maxfield and Grounded Solutions Network on existing housing
conditions and mixed income housing tools.
- February PC—Demographics and Community Background discussion with Planning Commission.
- In the following months, preview the contents of each chapter (goals, objectives, priorities, and
main topics)to get reaction and feedback. Discuss with the Planning Commission and interested
individuals from the other Commissions at the first meeting of the month; update the City Council
at the following Council/Manager meeting.
o March PC& CM —Land Use
o April PC & CM —Housing
o Mav PC & CM —Sustainability
o June PC & CM—Water Resources
o July PC & CM—Transportation
o Au�ust PC& CM —Parks
o September PC& CM —Economic Competitiveness
- The Planning Commission discussions will be advertised in the City Newsletter and on the
Comprehensive Plan web page so the public can attend and listen or comment.
- In late 2017,the Joint Commissions will review the completed chapters. These will then be
presented to the City Council for review and comment.
2018:
- A final draft of the entire plan will be made available to the public at City Hall, at Brookview, and
online for comment for 30 days.
- As required by the Metropolitan Council,the final draft will be shared with adjacent communities
for comment.
- Following the comment period,the 2040 Comprehensive Plan will be considered for approval at
public hearings before the Planning Commission and the City Council.
- The final document will be sent to the Metropolitan Council for approval.
�"``�valley
N
00 �f6
O cJ • a
N �
G1
O
�
� O
�
C
f0
a
c
m v
� �
a
� �
� �
o �
N �
W
� � �
�.J �
7
C
�'i C�
� � �
N
N
•
��'.
� X �4�
M
�
lD
�i
�
N
N X X
�
`� X X X X X
�
� � X X X X
N
� Y �
O
� �+ 3 �
� �+ c � `� v, -a
�n � Q o � � � � � O
0 � V • � � N � i
v �
C.
Z c -a � +' '� � v in C.
� � � +v�+ fl' a-+ OYC O � � O � '� � GJ f0
w Q � o c � c � v a � Q p � � +- L
� a � � � � > 2� � � a p U Z � V � o�.o � .c
� w � p � N c •� � 3 O y •� � += •� � v V � � '� •= o
co � a, .� a, o,o p Z �, �3 v_� -a t� v o c�
a a � •_ � � � � a > � � � 3 � � L 3 > v � � � � o v
; z `n � •� � � v a � ° � � °' u w c °' � u � N �3 �+ '3 a� •o° �, �
.N
E � t�o v i � c�o � � � � $ � v _
� a � ° v += °1 � � o a`, � � � � Z � t o � Z � m � $ : � � o
t Z on L � L v � � -a � � � v O � U L v Q �, -a � L .a � Q �
a �c �n � a� s � � �n a m t c� c °n t +� _ °° -� � � +�
� � N � 3 � � +' 0 cC O �' a" O +_' a � � L _ Y � cC L � `� Q C -a
Q O � ca � O • Q t +.+ � � • V L N • (..) � � N f0 O � � O O.
� � o � .� � 'N 3 c� � Y � � � 3 0 � -a -a 3 ¢� � � � c �. -a � �
o � a, a, v o . c z � � . +.� c w � o c o � c, +, � +,
U Y c`no -� ` � '� 3 a-' � .� co '; ca � 3 t •,— � a� 3 t v� � ai
,x a� � � Y ,> a� v .Y w � a� a, 3 a � m � �
o a � � � � E v � '> -a � .o � � � c�o > � " LL > '> Y °' �+ � � �
� m � L �,, L O G1 Vf � C O � > Gl +, GJ �,,,, G1 O1 N ��,, > Ci 7 (/f � 7
o _ oC a tn � U V _ oC cv U a w v _ vf � �n V j oC oC �n � � cn j LL tn
CHAPTER GOALS �PRELIMINARY�
Golden Valley 204o Comprehensive Plan
Gy204� Council/Manager Meeting - December�3, 2o�b
Land Use
Goal �: Create a Complete Community
Goal 2: Minimize Conflicts and Impacts of Change
Goal 3: Prepare for Targeted Redevelopment
Goal 5: Project the Environment
Goal b: Support Improved I-lealth through Active Living
Nousing
Goal �: Maintain Housing Quality
Goal 2: Expand the Variety of Nousing Options
Goal 3: Increase Nousing Affordability
Goal 4: Encourage Environmentally Sustainable Nousing
Goal 5: Advance Equity in I-lousing Practices and Policies
Transportation
Goal �: Enhance and Connect the Multi-Modal Transportation System
Goal 2: Improve the Functionality and Safety of the Transportation System for All Ages and Abilities
Goal 3: Expand and Improve the Bicycle and Pedestrian Networks
Goal 4: Enhance Transit Usage
Goal 5: Visually Integrate the Transportation System
Water Resources
Goal �: Sustain a Nealthy and Viable Water Supply
Goal 2: Improve Quality of Water Bodies
Goal 3: Reduce Quantity of Stormwater Runoff
Goal 4: Increase Infrastructure Capacity
Goal 5: Reduce Risk and Impact of Floods
Goal 6: Protect Wetlands and Natural Areas
Goal 7: Protect Groundwater Resources
Goal 8: Involve and Educate the Public
rf,
��tc�� �t �-
valley
CHAPTER GOALS tPRELIMINARY� - 2040 COMPREHENSIVE PLAN
GV2040
Parks
Goal �: Preserve Parks
Goal 2: Acquire Additional Land
Goal 3: Deliver Recreation and Education Opportunities
Goal 4: Protect and Enhance Open Spaces and Natural Resources
Goal 5: Grow Brookview Golf and Recreation Area
Sustainability
Goal �: Encourage Renewable Energy
Goal 2: Encourage Waste Reduction, Recycling, and Composting
Goal 3: Encourage Energy Efficiency
Goal 4: Enhance Water Quality
Goal 5: Maintain/Increase Native Vegetation
Goal b: Educate and Engage the Public
Economic Competitiveness
Goal �: Protect Existing Job Base
Goal 2: Encourage Nigh Quality Development
Goal 3: Provide Nousing and Transportation Options for a Diverse Workforce
Goal 4: Support Local and Smal) Businesses
�.a�� v� .,�� .� �
gvlden
�alley
COMMUNITY ENGAGEMENT PLAN
204o Comprehensive Plan
GV2040 City of Golden Valley
In preparation for the update to rhe City's Comprehensive Plan, staff has prepared a plan to ensure that the
community is well engaged throughout the process. The following content outlines staff's goals for
communication efforts.
GOALS AND INTENT
�. Build a base of community support by collaborating on certain elements of Comprehensive Plan
Update
2. Maintain multiple lines of communication among all parties involved
3. Use innovative and creative strategies to engage a diverse group of residents in the Comprehensive
Planning process
4. Communicate technical information in meaningful ways
5. Document and monitor the outcomes of this process to improve the process and inform future
efforts
GOAL 1: COLLABORATION WITH COMMUNITY MEMBERS
Throughout the process of community engagement, it is important to collaborate with other, and potentially
unrelated, programming in Golden Valley. The City will take advantage of existing networks, programs, and
meetings in order to educate residents about the process and their role in it.
Ongoing Review of Documents 2016-20�8:
• Planning Commission (2"d and 4th Monday of month)
• Open Space and Recreation Commission (4th Monday of month)
• Environmental Commission (4th Monday of month)
Information Provided at City-Related Events in 2016 and 20�7:
• Board of Zoning Appeals (4th Tuesday of month)
• Numan Services Fund (2"d Monday of month at Brookview)
• Numan Rights Commission (4th Tuesday of month)
• Market in the Valley(Sundays from June through October)
• Concerts in the Park (Mondays in the summer)
• Ice Cream Social (July)
• Golden Valley Arts and Music Festival (September)
• Winter Family Festival (January)
• I-lome Remodeling Fair (February)
• Golden Valley Pride Festival (June)
• Valley Community Garden Potlucks
�����va��ey
COMMUNITY ENGAGEMENT PLAN - 2040 COMPREHENSIVE PLAN
GV2040
GOAL 2: MULTIPLE LINES OF COMMUNICATION '}' 4 `� '
The following will provide ways for the City to share information:
City Website
• News stories on homepage
• Regular updates to Project webpage
• Updated Plan uploaded to website and comment form available
Email Notifications (Gov Delivery)
• Notification of Meetings and Open Nouses
• Notification for Review of Plan Updates at City Commissions
• Notification of draft Plan available online for comment
Comprehensive Plan in a Box
• Box of information and tools for facilitated discussion made available to local groups in order to
solicit feedback at various points in the process (like Envision in a Box)
Facebook
• Notification of Meetings, Open Nouses, and other ways to provide feedback to the City
City Newsletter
• General overview of Comp Plan provided in November/December 20�5 edition
• Notification of Bicycle and Pedestrian Planning Task Force in April/May 2o�b edition
• Notification of Bicycle and Pedestrian Wikimapping tool in July/August 2016 edition
• Notification of September Open Nouse in July/August 20�6 edition
• Article on history of Comprehensive Planning in September/October 20�6 edition
• One article on each chapter of the Comprehensive Plan:
o January/February 20�7 edition: Land Use and Nousing
o March/April 20�7 edition: Sustainability and Water Resources
o May/June 20�7 edition: Transportation
o July/August 20�7 edition: Parks and Economic Competitiveness
o September/October 20�7 edition: Big Picture Overview of all Chapters
o November/December 20�7 edition: Invitation to Review Draft Plan
• List upcoming Meetings and Open Nouses in all 20�7 editions as applicable
Cable News Segments
• General overview of Comprehensive Plan aired on July 8, 20�6
• Notification of September Open Nouse aired on September 3, 2o�b
• Bicycle and Pedestrian Planning segment aired on July 29, 2o�b
• Results of September Open Nouse and overview of process aired October 24, 2o�b
• More cable news segments to be determined for 20�7 to inform public of topics and ways to engage
iJJ:
�;vlc�en ,
. va1 I ey
COMMUNITY ENGAGEMENT PLAN - 2040 COMPREHENSIVE PLAN
GV2040
Sun Post
• Articles on Comprehensive Plan topics and upcoming community meetings
Strategically Placed Signs
• Post signs in areas of focus to inform public that long-term visioning is underway
Photo Contest
• Great Places theme in City Photo Contest in 20�7; photos used in Comprehensive Plan
Postcards for Distribution
• Postcards mailed to residents about September Open Nouse in August 20�6
• Postcards distributed to people at events - informs people how to provide input
• Postcards mailed to residents about draft Plan available online for comment
Community Survey
• Survey conducted in Summer 2o�b
GOAL 3: ENGAGE DIVERSE GROUPS
Youth
• Flyers posted at schools and churches
Seniors
• Provide information at Brookview community events
• Presentation or Comp Plan in a Box for Senior Nousing Day Programs
• Flyers and/or listening session at senior residential buildings
Courage Center
• Special event such as an Open Nouse at Courage Center
Traditionally Underrepresented People
• Flyers at Public Library
• Flyers at service organizations such as PRISM
• Flyers at common areas of apartment buildings
Major Employers and Small Business Owners
• Personal interviews with Management
• Encourage employer to send online survey to employees
Renters
• Survey or listening sessions hosted by property managers
• Flyers in common areas of apartment buildings
• Some mailings sent to renters (typically sent to property owners)
go�den ;
valley
COMMUNITY ENGAGEMENT PLAN - 2040 COMPREHENSIVE PLAN
GV2040
Bicyclists and Pedestrians
• Signs posted on major bike routes
• Stakeholder Interviews
• Wikimapping tool to gather specific feedback
Civic and Community Groups
• Presentations or Comp Plan in a Box for the following groups:
o Golden Valley Rotary Club
o TwinWest Chamber of Commerce
o League of Women Voters
o Golden Valley Garden Club
o Golden Valley Orchestra
Faith-Based Groups
• Presentation, Comp Plan in a Box, or flyers at local places of worship
GOAL 4: COMMUNICATE TECHNICAL INFORMATION
• Work with communications team to remove jargon from City documents and publications
• Infographics can help display information for visual learners
GOAL 5: MONITOR OUTCOMES
• Post-meeting evaluations
• Track attendance at meetings
• Record all feedback received and how it was incorporated
• Publish outcomes in Comprehensive Plan
• Track visits to Comprehensive Plan webpage of City website
� ,„_ k
gU�den `��
valley