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01-03-17 CC Council Agenda (entire)AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber January 3, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting December 20, 2016 3-6 B.Designation of 2017 Official Newspaper 7 C.Designation of Depositories for City Funds 17-01 8-10 D.Approval of City Check Register 11 E.Licenses: 1. Gambling License Exemption and Waiver of Notice Requirement - St. Bartholomew Church 12-14 F.Minutes of Boards and Commissions: 1. Board of Zoning Appeals - October 25, 2016 15-19 2. Open Space and Recreation Commission - October 24, 2016 20-21 3. Environmental Commission - September 26, 2016 22-23 4. Human Rights Commission - October 25, 2016 24-25 5. Joint Water Commission - October 5, 2016 26-28 6. Bassett Creek Watershed Management Commission - October 20, 2016 29-36 G.Annual Elections for the 2017-2018 Insurance Policy 17-02 37-38 H.Approval of Council Assignments - Committees and Subcommittees 39-40 I. Appointment of Assistant Weed Inspectors 41 J. Approval of Use of Credit Cards for Purchases 42-43 K.Creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement Project 17-03 44-46 L. Authorize Execution of a Flood Damage Reduction Assistance Grant Agreement with Minnesota Department of Natural Resources 17-04 47-51 4.PUBLIC HEARINGS 5.OLD BUSINESS Page 2 6.NEW BUSINESS A.Approval of Council Assignments - Mayor Pro Tem 52 B.Announcement of Meetings 1. Future Draft Agendas: Council/Manager January 10, 2017 and City Council January 17 and February 7, 2017 53-55 C.Mayor and Council Communications 7.ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA December 20, 2016 1. CALL TO ORDER Mayor Pro Tem Fonnest called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Pro Tem Larry Fonnest, Council Members Joanie Clausen, Andy Snope and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Garry and City Clerk Luedke. Absent: Mayor Shep Harris 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the agenda of December 20, 2016, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the consent agenda of December 20, 2016, as revised removal of: 3C5-Approve issuance of a Therapeutic Massage Facility License Renewal for Artistic Urges Consultants and 3H-Adopt Resolution accepting Donations for Ongoing Programs and the motion carried. 3A. Approve Minutes of the City Council Meeting of December 6, 2016. 3B. Approve City Check Register and authorize the payment of the bills as submitted. 3C1. Approve the issuance of Tobacco Licenses as recommended by City Staff. 3C2. Approve Gambling Licenses as follows: Chester Bird American Legion Post #523; Hopkins Youth Hockey Association and Crystal Lions. 3C3. Approve Renewal of Multi-family Rental License for Cornerstone Creek Apartments. 3C4. Approve the issuance of a Therapeutic Massage Facility License renewal for ME Golden Valley, LLC d/b/a Massage Envy Spa, located at 7704 Olson Memorial Highway, pending satisfactory completion of the background investigation. 3C5. Approve the issuance of a Therapeutic Massage Facility License renewal for Artistic Urges LLC d/b/a Artistic Urges Hair Consultants at 1405 North Lilac Drive, Suite 114, pending satisfactory completion of the background investigation. 3C6. Approve the issuance of a Therapeutic Massage Facility License renewal for Denise Frazier d/b/a D-Way E. T. M., located at 1710 Douglas Drive, Suite 209D, pending satisfactory completion of the background investigation. 3C7. Approve the issuance of a Therapeutic Massage Facility License renewal for Core Healing Arts LLC located at 1405 North Lilac Drive, Suite 113D, pending satisfactory completion of the background investigation. 3C8. Receive and file the Gambling License exemption and approve the W aiver of Notice requirement for Carondelet Catholic School. 3C9. Receive and file the Gambling License exemption and approve the Waiver of Notice requirement for Northwest Suburban Chapter of Pheasants Forever. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Open Space and Recreation Commission - September 26, 2016 2. Joint Water Commission - July 6, 2016 3. Bassett Creek Watershed Management Commission - September 15, 2016 Unofficial City Council Minutes -2- December 20, 2016 3. APPROVAL OF CONSENT AGENDA - continued 3E1. Approve purchase of 490 Galaxy radio transmitter RTR Modules from Metering Technology and Solutions for a cost of $98,980. 3E2. Approve purchase of a Pierce Ladder Truck for $919,256 and the trade in for Unit 334 for $50,000 from Pierce/MacQueen Emergency Group. 3E3. Approve purchase of three Ford Police SUV Interceptor Vehicles from Nelson Auto Center, for the total purchase price of $115,394.85. 3E4. Approve purchase of one 2017 Mack Gu812 single axle cab and chassis truck from Nuss Truck & Equipment in the amount of $112,087 and the equipment purchase from Towmaster Inc. in the amount of $105,367. 3E5. Approve the quote from PatrolPC for eleven computers and equipment for $74,895. 3F. Authorize City Manager to sign the 2017 amendment to Contract 04-01 between City of Golden Valley and North American Cleaning Services. 3G. Authorize City Manager to sign the Engagement Letter with the firm of Malloy, Montaque, Karnowski, Radosevich & Co. for the 2016 Audit of the City. 3H. Adopt Resolution 16-79, accepting Donations for Ongoing Programs. 3I. Adopt Resolution 16-80, establishing 2017 General Wages and Salaries for Non-union Personnel. 3J. Adopt Resolution 16-81, approving State of Minnesota Joint Powers Agreements with the City of Golden Valley on Behalf of its City Attorney and Police Department and authorize the Mayor and City Manager to sign the Joint Powers Agreement and the amendment to the Criminal Justice Data Communications Network Subscriber Agreement. 3K. Receive and file the November 2016 Financial Reports. 3L. Adopt Resolution 16-82, relating to the Financing of Capital Equipment; establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code. 3M. Adopt Resolution 16-83, amending the 2016 General Fund Budget. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3C5. Massage Facility License Renewal - Artistic Urges Hair Consultants There was Council discussion regarding the renewal of the massage license for Artistic Urges Hair Consultants. City Manager Cruikshank answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Clausen to a pprove the issuance of a Therapeutic Massage Facility License renewal for Artistic Urges LLC d/b/a Artistic Urges Hair Consultants at 1405 North Lilac Drive, Suite 114, pending satisfactory completion of the background investigation upon a vote being taken the following voted in favor of: Fonnest, Snope and Clausen, the following voted against: Schmidgall and the motion carried. H. Acceptance of Donations for Ongoing Programs and Other Miscellaneous Donations Council thanked the organizations and individuals who donated to City programs throughout the year. MOTION made by Council Member Clausen, seconded by Council Member Snope to adopt Resolution 16-79, accepting Donations for Ongoing Programs upon a vote being taken the following voted in favor of: Fonnest, Snope, Schmidgall and Clausen, the following voted against: none and the motion carried. Unofficial City Council Minutes -3- December 20, 2016 6. NEW BUSINESS 6A. Approval of 2017 Legislative Priorities City Manager Cruikshank reviewed the following proposed 2017 legislative priorities: 1. Medicine Lake Road/Winnetka Avenue Regional Flood Mitigation through DNR Flood Damage Reduction Program 2. Public Safety Improvements at Douglas Drive/Highway 55 Intersection 3. Infrastructure 4. Update Fiscal Disparities Formula 5. Transportation a. Establish a Sustainable Formula for Increased Transportation and Transit Funding b. METRO Blue Line Extension Funds c. Highway 169 Improvement Planning from I-394 to Medicine Lake Road 6. Metropolitan Council Inflow/Infiltration Grants - Public and Private Improvements 7. Oppose Levy Limits 8. Affordable Housing and Workforce Housing 9. Support Tax Incentives for Community Reinvestment There was Council discussion regarding previous legislative priorities. City Manager Cruikshank answered questions from Council. MOTION made by Council Member Snope, seconded by Council Member Schmidgall to approve the City of Golden Valley 2017 Legislative Priorities and the motion carried. 6B. Authorization to Sign Golden Valley Community Foundation Memorandum of Understanding City Manager Cruikshank presented the staff report and answered questions from Council. There was Council discussion regarding the Understanding of Memorandum between the City and the Golden Valley Community Foundation. MOTION made by Council Member Clausen, seconded by Council Member Snope to authorize the City Manager to sign the Golden Valley Community Foundation Memorandum of Understanding and the motion carried. 6C. Reset 2017 Meeting Dates City Manager Cruikshank presented the staff report and answered questions from Council. There was Council discussion regarding the proposed 2017 meeting dates. MOTION made by Council Member Clausen, seconded by Council Member Snope to reset the following City Council meeting dates: April 18 to Thursday, April 20, July 4 to Wednesday, July 5, August 1 to Wednesday, August 2, November 7 to Wednesday, November 8 and the following Council/Manager meeting dates: April 11 to Thursday, April 13 and the motion carried. 6D. Announcement of Meetings The City offices are closed on Friday, December 23, 2016, and Monday, December 26, 2016, in observance of the Holidays. Unofficial City Council Minutes -4- December 20, 2016 6D. Announcement of Meetings - continued Some Council Members may attend a holiday party at the home of Council Member Clausen on December 27, 2016, starting at 5 pm. Some Council Members may attend Emergency Management Training on December 29, 2016, from 1 to 4 pm in the Council Chambers. The City offices are closed on Monday, January 2, 2017, in observance of New Year’s Day. The next City Council meeting will be held on January 3, 2017, at 6:30 pm. 6E. Mayor and Council Communications Council wished the residents of Golden Valley Happy Holidays. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Snope and the motion carried unanimously to adjourn the meeting at 7:12 pm. _______________________________ Larry Fonnest, Mayor Pro Tem ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. B. Designation of 2017 Official Newspaper Prepared By Kris Luedke, City Clerk Summary In accordance with Minnesota Statutes, the Council must designate a newspaper of general circulation in the City as the official newspaper in which all ordinances, hearing notices, advertisement for bids, etc. are required to be published. Recommended Action Motion to designate the New Hope/Golden Valley SunPost as the 2017 official newspaper. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. C. Designation of Depository for City Funds Prepared By Sue Virnig, Finance Director Summary State Law requires cities to have depositories for city funds approved annually. The attached resolution states the depository, accounts, and signature requirements for each account. Attachments •Resolution Designating Depository for City Funds (2 pages) Recommended Action Motion to adopt Resolution Designating Depository for City Funds. Resolution 17-01 January 3, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORY FOR CITY FUNDS WHEREAS, Minnesota Statutes set procedures and require the City Council to designate depositories for City funds; and WHEREAS, these statutes allow the City Council to authorize the Accounting Coordinator or Finance Director/Treasurer to annually designate a bank as the official depository for the City funds and manage the collateral pledged to such funds; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., is now the official depository; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., wires transfer funds to below institutions for investments purchased by the City: BNC National Bank Central Bank Piper Jaffray Companies RBC-Dain Rauscher Stifel Nicolaus & Co Inc US Bank Venture Bank Wells Fargo 4M Fund BE IT FURTHER RESOLVED that the following signatories or alternates are authorized to be signatories on checks drawn on funds deposited: 1.General Checking: Mayor or Mayor Pro Tem and Treasurer or Accounting Coordinator; Each check requires two (2) signatures. 2.Internal Deposit Funds: (Motor Vehicle Registration Fund Checking, DNR Transaction account) Transfers may be made by the City Treasurer and Accounting Coordinator to the State of Minnesota, DNR and City of Golden Valley General Checking; Deputy Registrar may make transfers between accounts (Motor Vehicle Registration Fund and DNR Account) and to the State of Minnesota for deposits. 3.Imprest Fund Checking:(Park and Recreation, City Activity Account, Brookview Golf Course and Brookview Golf Activity): Signatories shall be as designated by the City Manager who shall notify the bank at the time of authorization or change or authorization and each check Resolution 17-01 -2-January 3, 2017 shall require one (1) signature. Transfers from accounts are authorized by the Finance Director or Accounting Coordinator. 4.ACH Transfers:(City of Golden Valley General Account): Will be authorized for the Accountant, Accounting Coordinator or Finance Director/Treasurer for payroll transfers created by the Payroll System. Will be authorized for the Utility Billing/Accounts Payable Technician, Accounting Coordinator or Finance Director/Treasurer for such accounts set up on ACH account payment types created by the Utility Billing System. Will be authorized for the Accounting Coordinator and Finance Director/Treasurer will be authorized to make transfers to the Investment firms or electronic payments authorized. BE IT FURTHER RESOLVED that the following shall be authorized to make investments of city funds and shall be authorized to deposit the principal of said investments in the above named depositories as necessary and beneficial to the City: City Manager, Finance Director/Treasurer and Accounting Coordinator. The City Clerk is authorized and directed to furnish each of the depositories with certified copies of this resolution along with such signature documentation as is required by the depository and the authorizations set forth in all above. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. D. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments •December 30, 2016, Check Register •January 3, 2017, Check Register Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. E. 1. Gambling License Exemption and Waiver of Notice Requirement - St. Bartholomew Church Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments •Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for St. Bartholomew Church. MINNESOTA LAWFUL GAMBLING + 12/16 LG220 Application for Exempt Permit Page 1 oft An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: conducts lawful gambling on five or fewer days, and Applications are processed in the order received. If the application awards less than$50,000 in prizes during a calendar is postmarked or received 30 days or more before the event, the year. application fee is$100; otherwise the fee is$150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. 20I0i11 IFORMATIQN , Organization ��� , `O/b m elw U/��f Previous Gambling 12-7 A Name: � �l ( Permit Number: Minnesota Tax ID Federal Employer ID O 7 417 Q Number, if any: Number(FEIN), if any: O Mailing l�/� Address: � � y City: State: /7-1/V Zip: V -7 7( County: 41fAlf C,%/j7 Name of Chief Executive Officer(CEO): /'+' the 5-10 o/1/ Daytime Phone: 73` &601 Email: `I�/ a VC° �/` IVOI�PROFIT"STATUS Type of Nonprofit Organization (check one): Fraternal ®Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling,and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLIMG PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): � �� f!� OU j Address (do not use P.O. box): Cityor Township: ! � � Zip: /O�� County: Date(s)of activity (for raffles, d indicate the date of the drawing): Check each type of gambling activity that your organization will conduct: Bingo Paddlewheels Pull-Tabs =Tipboards F�JRaffle (total value of raffle prizes awarded for the calendar year, including this raffle: Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs,and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo bail selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to www.mn.gov/gcb and click on Distributors under List of Licensees,or call 651-539-1900. LG220 Application for Exempt Permit 12,16 Page 2 of 2 LQCAL UNIT'bF GYERNI�EN`T ACKNOWLEDGMENT (required before subll» tinE application to the N� n>r>iebta Gattiling Conirfol,Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. �fhe application is acknowledged with no waiting period. T KThe application is acknowledged with a 30-day waiting �fhe application is acknowledged with a 30-day waiting period,and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. �'fhe application is denniied.' The application is denied. Print City Name: QLD All V�t 6�l�(/1 Print County Name: Sign re f Cit Perso el: Signature of County Personnel: Title: �Date:j �161�2Title: Date: TOWNSHIP(if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: "CRIER EyCECUTICVi: OFFICER'S SIf,��VATURE.(required) The information provided in this application is complete and accurate to the best of m knowledge. financial p PP P y g I acknowledge that the financial report will be completed and returned to the /Bo�ard withhii�n�30 a s of event date. Chief Executive Officer's Signature: /K./�N� t �('. �9?1 �7 Date: Id—f �� (Signature must be CEO's signature; designee may not sign) FRPrint Name: , /"'II i Chael A. Van S6 n Ic ElVTSMAIL APPLICATION ANbATTACHMENTS omplete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. Only one application is required if one or more raffle drawings are application fee(non-refundable). If the application e conducted on the same day. postmarked or received 30 days or more before the event, the application fee is$100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Board. Roseville, MN 55113 Questions? Your organization must keep all exempt records and reports for Cali the Licensing Section of the Gambling Control Board at 3-1/2 years(Minn. Statutes, section 349.166,subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order;other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format(i.e. large print,braille)upon request. An equal opportunity employer Minutes of a Regular Meeting of the Golden Valley Board of Zoning Appeals October 25, 2016 A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday, October 25, 2016, at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair Perich called the meeting to order at 7 pm. Those present were Members Maxwell, Nelson, Orenstein, Perich, and Planning Commission Representative Baker. Also present were Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. I. Approval of Minutes — September 27, 2016, Regular Meeting MOVED by Nelson, seconded by Orenstein and motion carried 4 to 1 to approve the September 27, 2016, minutes as submitted. Commissioner Baker abstained. II. The Petition(s) are: 1350 Boone Avenue North Adrian Moy, Applicant Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11 (A)(1) Front Yard Setback Requirements • 0.8ft. off of the required 35 ft. to a distance of 34.2 ft. at its closest point to the front yard (west) property line. Purpose: To allow for the construction of a second story addition. Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11 (D) Side Wall Articulation • Any wall longer than 32 feet in length must be articulated, with a shift of at least 2 feet in depth for at least 8 feet in length. The applicant is requesting a variance from this regulation to build a second story addition with side walls 38'-1" in length with no articulation. Purpose: To allow for the construction of a second story addition. Goellner explained the applicant's request to build a second story addition on the existing home. The proposal requires variances from the front yard setback requirements and the articulation requirements. Goellner referred to a survey of the property and explained that the existing footprint of the house won't change. The existing house is located 34.2 feet from the front property line at its closest point which is also the requested variance for the proposed second story. She discussed the Minutes of the Golden Valley Board of Zoning Appeals October 25, 2016 Page 2 articulation requirements of the side walls and stated that the applicant would like to build the second story addition without any articulation. Goellner noted that the applicant stated that the unique circumstances include the lack of living space, the desire to grow their family but stay in the same home and neighborhood, and that it is a reasonable request that will increase their property value. Goellner stated that staff is recommending approval of the variance from the front yard setback requirement because the location of the existing home was not caused by the landowner and that the minimal amount requested would not alter the character of the locality. She stated that staff is recommending denial of request for no articulation because there is not a unique circumstance, nor a practical difficulty, the situation is caused by the landowner, and it will alter the character of the locality. Baker asked if the fireplace chimney would constitute articulation. Goellner said it would if it jogged out 2 feet for a distance of 8 feet. Baker asked if a bay window could also constitute articulation. Goellner said yes. Nelson asked if installing bay windows would then require variances from the side yard setback requirements. Goellner stated that bay windows and chimneys are allowed in the setback area. Maxwell noted that the drawings submitted are from a variance request 20 years ago and that there were no requirements for articulation back then. Perich asked when the house was built. Adrian Moy, Applicant, said it was built in 1963. Moy showed the Board a model of the house with the proposed second story addition and stated that he appreciates the bay window suggestion. He said their family is growing and they love the neighborhood and don't want to move. He stated that the plans submitted are from when his father-in-law received approval to build a second story addition but didn't end up doing it. He clarified that they are not proposing to build the fireplace or stair addition shown on the plans and that a "bump in" doesn't feel natural. Maxwell stated that the articulation can go in or out. Moy said he didn't realize the 2 feet of articulation could bump out. He added that he thinks a square house with no articulation would be more aesthetically appealing so he would rather not articulate the side walls. Maxwell questioned the unique circumstance in this case that is not caused by the landowner. Moy stated that the existing house is already 38 feet long and he feels that is the unique circumstance and that articulation would be outside of what is natural. Nelson explained that the Board tries to be consistent with the variances they grant. Maxwell stated that a variance for 1 foot or 1.5 feet of articulation might be an option instead of no articulation. Baker reiterated that a bay window would not need a variance. Moy asked if the articulation could be a combined 8 feet. Baker said he thinks that would be a different variance request. Maxwell agreed and said they'd have to see a proposed design. Minutes of the Golden Valley Board of Zoning Appeals October 25, 2016 Page 3 Moy asked the Board if any of them are against square walls. Baker stated that the Board is not for or against the proposed design, the Board's job is to enforce the requirements in the Zoning Code. Perich opened the public hearing. Gary Box, former resident of 1350 Boone Avenue North, said he received a variance in 1987 for a second story addition, but he never built it. He said he is disturbed by the requirement for articulation because the impression of the language in the Zoning Code is that the articulation can only go inward. Baker stated that a cantilevered space would count as articulation as well. Shannon Moy, 1350 Boone Avenue North, asked if there has to be articulation on both side walls. Maxwell said yes. Mrs. Moy said she is worried about resale because she thinks articulation would look ridiculous and will hurt the value of their home. Nelson said she doesn't think adding articulation would hurt the value of their home. Baker asked if the applicants came back with a variance request of 6 feet of articulation instead of the required 8 feet, if that is something the Board would consider. Maxwell said yes. Mrs. Moy said they would have to completely re-do their plans in order to have a random bump-out. Goellner noted that small side yard variances have also been granted in order to meet the articulation requirement. Theresa Reina, 1330 Boone Avenue North, said she would not like her neighbor to put in a bay window on the side of their house because she would then be looking directly into their window. She said right now the space between the houses is small and she thinks it is incorrect to say articulation won't hurt their home's resale value. She questioned why the Board would want the applicants to have such a large window looking right at the neighbor. She said she would like to keep the house square because it wouldn't take away space between the homes that are already close together. She questioned if the required bump-out could be in the front instead. Nelson stated that there are no articulation requirements for front walls. Michelle Trafas, 1619 Aquila Avenue North, said she used to live in southwest Minneapolis where the houses were similar to this area and one of the reasons they moved to Golden Valley is because people in her former neighborhood were expanding their houses upward and the variances they received to do that made them odd and aesthetically unpleasing. Also, a chimney bump out or a bay window bump out looks odd. She stated that a square house amongst others is aesthetically pleasing. Goellner referred to the plans submitted and noted that they show a staircase bump out and a chimney bump out, which if made wider would meet the articulation requirements. She said there appears to be enough room on the lot to add something that will meet the articulation requirement without the need for a variance from the side yard setback requirements. Mr. Box asked if articulation in the middle of the side walls would work. Goellner explained that in order to not require a variance the articulation would have to be 8 feet Minutes of the Golden Valley Board of Zoning Appeals October 25, 2016 Page 4 in length. Box asked if the bump out could include a closet or a bathroom. Maxwell said yes, and added that a different proposal could be submitted asking for a smaller articulation as well. Seeing and hearing no one else wishing to comment, Perich closed the public hearing. MOVED by Orenstein, seconded by Maxwell and motion carried unanimously to approve the variance request for 0.8 ft. off of the required 35 ft. to a distance of 34.2 ft. at its closest point to the front yard (west) property line to allow for the construction of a second story addition. Perich said he looks at the existing house as a square that was not caused by the current landowner. He said he thinks it is weird to bump out the second floor and not the first floor. He added that there are a lot of options the applicant could explore, but he thinks the requested variances meet the criteria the Board uses when considering variance proposals. Nelson said she is struggling with the criteria regarding the need for a variance not being caused by the landowner. She said she feels that the applicants need to explore other options and explained that this is a large variance request and that the Board needs to be consistent with what the Zoning Code says. Perich asked if the Board has been consistent with second floor variances. Maxwell said yes. He said they have granted smaller variances in the past, but agreed that this a large variance request without submitting plans to review. He stated that applicants usually try to explain why they can't meet the Zoning Code requirements or they show other options they've considered. Baker said he understands the articulation requirements because there are a lot of situations in the City that have the opportunity for long, straight walls that are not aesthetically pleasing. He added that when done right, it can be aesthetically pleasing to have articulation and he thinks it's a good rule to adhere to. Maxwell explained to the applicant that they could table their request in order to explore other options. Mr. Moy said he would like to table their request. Mrs. Moy stated that their original plans had bump-outs for the stairs and the chimney but they were told by the City that they could not have them because they would be too close to the side yard property lines. Goellner stated that if the bump-outs were too close the side yard property lines then they would probably need variances from the side yard setback requirement. Mrs. Moy said she was confused as to why she wasn't told any of this. MOVED by Maxwell, seconded by Perich and motion carried unanimously to table the variance request regarding articulation to the November 22, 2016, Board of Zoning Appeals meeting. Minutes of the Golden Valley Board of Zoning Appeals October 25, 2016 Page 5 III. Other Business No other business was discussed. IV. Adjournment The meeting was adjourned at 7:45 pm. David Perich, Chair Lisa Wittman, Administrative Assistant GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Meeting Minutes October 24, 2016 Present: Commissioners: Roger Bergman, Andy Bukowski, Cindy Carow-Schiebe, John Cornelius, Kelly Kuebelbeck, Bob Mattison, Gillian Rosenquist, and Dawn Speltz. Staff: Rick Birno, Director of Parks and Recreation; and Sheila Van Sloun, Parks and Recreation Administrative Assistant. Absent: Kimberly Sanberg. 1. Call to Order Cornelius called the meeting to order at 6:30 pm. 2. Approval of Minutes — September 26, 2016 MOTION: Moved by Bergman and seconded by Bukowski to approve the September 26, 2016 minutes. Motion carried unanimously. 3. New Commission Member Introduction — Cindy Carow-Schiebe Carow-Schiebe gave a brief introduction. Commissioners and staff then introduced themselves. 4. Staff Updates a. Update on St. Croix and Medley Park Neighborhood Meetings — Birno said there was a great turnout. He said the projects will be funded with the awarded equipment matching grant money. Installation is scheduled for May or June 2017. b. Wesley Ball Field #3 Improvement Partnership — Birno said Golden Valley Girls Softball has donated $1,000 for the improvement. The area has been very wet. They are hoping it will dry out soon for sod installation later this month or in November. c. Brookview Tennis Court Resurfacing Project— Birno said the courts have been resurfaced and a crack treatment applied. They will be reopened for the MEA break. d. Teen Committee Update — Birno said the committee is struggling with interest. Staff will meet with the Council for further direction and to discuss the option of having a teen participate on each commission instead of having a separate Teen Committee. e. Brookview Groundbreaking Update — Birno said the event was well attended. f. New Winter Rink Electronic Calendar Ready for Winter 16/17 — Birno said there is now a separate online calendar on the city website for all to view the rink schedules this winter season. 5. Comprehensive Planning Review (Goals/Objectives, Wildwood, Seeman, Stockman, Schaper) The OSRC reviewed the additions and changes they made to the Goals and Objectives section and the previous four community parks for what will be the 2018-2028 Comprehensive Park Plan. 6. Comprehensive Park Planning (Natchez, St. Croix, Yosemite, North Tyrol, South Tyrol, Glenview Terrace, and Golden Oaks) The OSRC reviewed and provided direction on seven more community parks for the 2018-2028 Comprehensive Park Plan. 7. Adjournment MOTION: Moved by Mattison and seconded by Rosenquist to adjourn at 8:40 pm. Motion carried unanimously. John Cornelius, Chair Sheila Van Sloun, Administrative Assistant GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes September 26, 2016 Commissioners Present: Lynn Gitelis, Dawn Hill, Larry Johnson, Jim Stremel, Debra Yahle and Tracy Anderson Staff Present: Eric Eckman, Public Works Specialist; Hannah Garry, GreenCorps Member Also Present: Council Member Larry Fonnest Absent: Tonia Galonska Call to Order Lynn Gitelis called the meeting to order at 6:30 pm. Approval of Regular Meeting Minutes MOVED by Hill, SECONDED by Anderson, and the motion carried unanimously to approve the minutes of the August 22, 2016 regular meeting. Minnesota GreenCorps Member Introduction Eric Eckman introduced Hannah Garry to the Commission. Hannah will be working on the Sustainability & Resilience Plan and GreenStep Cities efforts among other tasks. Hannah provide the Commission with an update on the City's GreenStep Cities initiatives each month. Resilience/Sustainability Plan — Comp Plan Kickoff Meeting Summary On September 19, 2016 the City hosted a kickoff event for the community to provide feedback on the 2040 Comprehensive Plan. The Resilience/Sustainability station included materials describing climate trends, impacts, and adaptation as well as checklists for home emergency kits. Also available was a pilot emergency preparedness questionnaire based on the recommendations made by the Commission at the August 2016 meeting. Preliminary results from the goals exercise at the meeting (placing dots next to goals) showed that the top three goals were: "Encourage use of renewable energy, including wind, solar, etc" (31 dots) "Encourage waste reduction, recycling and composting" (24 dots) "Encourage energy efficiency for buildings and lighting" (22 dots) Results will help inform the drafting of goals and policies in the upcoming resilience/sustainability plan. GreenStep Cities BP #29 — Action 2 — Targeted Communication Strategies The final draft of this GreenStep action item was presented for review and approval. MOVED by Hill SECONDED by Stremel, and the motion carried unanimously to approve the BP29 Action 2 summary for entry into the GreenStep website. Video — Sustainability Dashboard Tool (Cleveland, OH) The Commission viewed a video and discussed how the City leverages a dashboard tool to drive sustainability action in the community. The Commission then discussed the potential Minutes of the Environmental Commission September 26, 2016 Page 2 of 2 use of similar tools and graphics to show trends and help explain Golden Valley's sustainability and resilience efforts. Program/Project Updates The complete program/project updates is on file. Adjourn MOVED by Yahle, SECONDED by Anderson, and the motion carried to adjourn the meeting at 8:08 pm. MINUTES City 0 Human Rights Commission (HRC) Golden Valley City Hall golden 7800 Golden Valley Road Golden Valley, Minnesota 55427 vaitt, Manager's Conference Room October 25, 2016 Commissioners present: Jonathan Burris, Co-Chair Adam Buttress, Co-Chair Teresa Martin Gloria Peck Kyle Pettersen-Scott Andrew Ramlet Commissioners absent: Hattie Bonds City Council Liaison: Andy Snope Staff: Chantell Knauss, Assistant City Manager Tim Cruikshank, City Manager The meeting was convened at 6:33 pm by Co-Chair Buttress. APPROVAL OF AGENDA Motion and second to approve the agenda. Motion carried 6-0. APPROVAL OF September 27, 2016 REGULAR MEETING MINUTES Motion by Commissioner Buttress, second by Commissioner Martin to approve the September 27, 2016 minutes with a wording change on the HRC's United Nations discussion. Motion carried 6-0. COUNCIL UPDATES Council Member Snope explained the City received preliminary results from the Community Survey and the results are very good. OLD BUSINESS Discussion on How HRC Can Serve the City Council Commissioners expressed their desire to provide value to the City Council and to be able to serve the City Council if they have questions about Human Rights. Council Member Snope and City Manager Cruikshank expressed their pleasure in the activities the HRC has promoted and worked on (HRC Conversations, speaker at the Pride Festival, human rights magnets, Market in the Valley partnership with PRISM, etc.). Snope and Cruikshank explained the Rotary is currently in the process of planning a community conversation on the issue of race and diversity. They have convened a group of community leaders from the schools, churches, civic organizations, the City and includes HRC Commissioner Gloria Peck. Their next meeting will be on October 26 at 3:30pm. It was the consensus of the HRC that Human Rights Commission October 25,2016 Meeting Minutes Page 1 of 2 Commissioner Peck would serve as the HRC liaison to the group and update the HRC as to their progress. Snope and Cruikshank also explained the Comprehensive Plan update process and that HRC Commissioners and residents will have the opportunity to provide comments on affordable housing and transportation during that process in 2017. The HRC was encouraged to keep the Golden Valley Community Foundation in mind when looking at partnership opportunities. Further Discussion of HRC Work Plan As part of the HRC Conversations, the third and final article, "Growing Diversity" will be in the November/December issue of the CityNews. The first two articles were: "Population Shifts" and "Aging Population." Municipal Quality Index Commissioner Martin and C. Knauss will meet with City Manager, Tim Cruikshank to determine which criteria of the Municipal Quality Index that Golden Valley meets in order to provide guidance to the HRC on whether or not to apply for the designation. Any questions will be brought back to the National HRC by Commissioner Martin. 2017 Sweet Potato Comfort Pie It was the consensus of the HRC to discuss this item at the November meeting. NEW BUSINESS The HRC discussed the Bill Hobbs award nominees. Motion by Commissioner Pettersen-Scott, second by Commissioner Martin to present the Bill Hobbs award to Golden Valley Pride Festival Steering Committee and Mr. Thomas Carlson, English Teacher at the Perpich Center for Arts Education. Motion carried 6-0. ADJOURN Motion by Commissioner Burris, second by Commissioner Buttress to adjourn the meeting at 8:01 pm. Motion carried 6-0. Adam Buttress, Co-Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: December 27, 2016 Human Rights Commission October 25,2016 Meeting Minutes Page 2 of 2 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of October 5, 2016 The Golden Valley— Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at 1 :30 pm in the City of Golden Valley Council Chambers. Commissioners Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Marc Nevinski, Physical Development Director, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Operations Manager, New Hope Randy Kloepper, Water Superintendent, Crystal Dave Lemke, Utilities Supervisor, New Hope R.J. Kakach, Utility Engineer, Golden Valley Bob Paschke, Director of Public Works, New Hope Mark Ray, Director of Public Works/City Engineer, Crystal Joe Hansen, Utilities Supervisor Approval of Minutes — July 6, 2016 Moved by McDonald seconded by Cruikshank to approve the minutes of the July 6, 2016 Joint Water Commission Meeting. Motion carried. Resolution #16-02 Making Annual Elections For the 2016-2017 Insurance Policy Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION 16-02 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2016-2017 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Consumption Reports Virnig responded to questions from the Commission regarding consumption and billing procedures. Staff reported actual water consumption is decreasing and explained other water consumption areas include, watermain brakes, firefighting and hydrant flushing. Virnig explained this is a discussion/information only item and no action needs to be taken. Joint Water Commission October 5, 2016 Page 2 of 3 Resolution 16-03 Adopting the 2017-2021 Capital Projects for the Golden Valley— Crystal — New Hope Joint Water Commission Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION 16-03 RESOLUTION ADOPTING THE 2017-2021 CAPITAL PROJECTS FOR THE GOLDEN VALLEY— CRYSTAL — NEW HOPE JOINT WATER COMMISSION The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and their signature attested by the Vice Chair. Resolution 16-04 of the Joint Water Commission Adopting the 2017 General Fund Budget Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION 16-04 RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING 2017 GENERAL FUND BUDGET The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Chair and their signature attested by the Vice Chair. 2015 Annual Reports Staff presented the Commission with the 2015 annual report including the independent auditor's report from Malloy, Montague, Karnowski, Radosevich and Company. There were no findings this year. Motion by McDonald seconded by Cruikshank to accept the 2015 Annual Reports as submitted. Motion carried. Award The Golden Valley Reservoir Security Fence Project The Golden Valley Reservoir has a fence along the western boundary line to separate the Hidden Lakes neighborhood from the reservoir site. The security fence will provide a safe and secure drinking water system and become complaint with Homeland Security requirements. The fence will be a black chain link fence 8' in height. Also, an additional $1,000 - $2,000 to survey the property is required. The TAC committee solicited quotes from two vendors. Moved by McDonald seconded by Cruikshank to award the Golden Valley Reservoir Security Fence Project to Town & Country Fence in the amount of $29,250. Motion carried. TAC Update Punch-list items for the 36" PCCP project have been completed and staff is waiting for the as-builts from BMI. Mark Ray is inquiring the Water Supply requirements for the Water Supply Plan. The Generator Move will be taking place in August. Short Elliot Hendrickson Joint Water Commission October 5, 2016 Page 3 of 3 (SEH) will recommend potential solutions to transient pressure issue and will submit draft risk analysis maps for review the week of June 27th. TAC discussed analysis of cost and realize cost will be slightly higher than anticipated. Crystal and New Hope working to test emergency wells over the next several month. Other Business Staff will provide up update on the 2016 Capital Improvement Projects. Tri City Council Update: Each city has agreed to be responsible and move forward for projects in their own boundaries. There will not be a Joint Waters Agreement instead a less formal agreement will be put in place. Each City needs to move forward on funding from the legislature. A Resolution to indicate how the Cities are working together will be drawn up after the elections. Next Meeting The next meeting is scheduled for August 3, 2016 at 1:30 pm in the Golden Valley Council Conference Room. Adjournment Moved by McDonald seconded by Norris to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:15 pm. Chair Anne Norris ATTEST: Sue Schwalbe, Recording Secretary G� Bassett Creek Watershed Management Commission Minutes of Regular Meeting October 20, 2016 Golden Valley City Hall, 8:30 a.m. Commissioners and Staff Present: Crystal Commissioner Guy Mueller,Vice Plymouth Commissioner Ginny Black Chair Golden Valley Absent Robbinsdale Alt. Commissioner Scanlan Medicine Lake Absent St.Louis Park Commissioner Jim de Lambert,Chair Minneapolis Alt. Commissioner Lisa Goddard Administrator Laura Jester Minnetonka Commissioner Mike Fruen Attorney Troy Gilchrist,Kennedy& Graven New Hope Commissioner John Elder Engineer Karen Chandler,Barr Engineering Technical Advisory Committee(TAC)Members/Other Attendees: Jeff Oliver,TAC,City of Golden Valley Alt. Commissioner,Plymouth,Dave Tobelmann Megan Albert,TAC,City of New Hope Ben Scharenbroich,TAC,City of Plymouth Mark Ray,TAC,City of Crystal LesLee Jackson,Minneapolis Resident Steve Christopher,MN Board of Water and Soil Resources 1. CALL TO ORDER AND ROLL CALL On Thursday, October 20,2016,at 8:32 a.m. in the Council Conference Room at Golden Valley City Hall(7800 Golden Valley Rd.),Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and asked for roll call to be taken.The cities of Crystal,Golden Valley,and Medicine Lake were absent from the roll call. 2. CITIZEN FORUM ON NON-AGENDA ITEMS No comments from citizens. 1 BCWMC October 20, 2016, Meeting Minutes 3. APPROVAL OF AGENDA MOTION: Commissioner Black moved to approve the agenda. Commissioner Elder seconded the motion.Upon a vote the motion carried 6-0. [Cities of Crystal, Golden Valley, and Medicine Lake were absent from the vote.] 4. CONSENT AGENDA MOTION: Commissioner Black moved to approve the consent agenda. Commissioner Elder seconded the motion. Upon a vote,the motion carried 6-0. (Cities of Crystal, Golden Valley, and Medicine Lake were absent from the vote.] [The following items were approved as part of the consent agenda: the September 15, 2016, Commission Meeting Minutes,the October 2016 Financial Report,the payment of invoices, and setting a November or December TAC meeting.] The general and construction account balances reported in the October 2016 Financial Report are as follows: Checking Account Balance $545,568.45 TOTAL GENERAL FUND BALANCE $545,568.45 TOTAL CASH& INVESTMENTS ON-HAND(10/11/16) $2,855,074.44 CIP Projects Levied—Budget Remaining $3,967,010.19 Closed Projects Remaining Balance ($1,111,935.75) 2011-2015 Anticipated Tax Levy Revenue $6,710.47 2016 Anticipated Tax Levy Revenue $601,430.96 Anticipated Closed Project Balance $503,794.32 5. BUSINESS A. Receive Update on Minnesota Buffer Initiative from Board of Water and Soil Resources Administrator Jester introduced Steve Christopher with the Minnesota Board of Water and Soil Resources(BWSR)who gave a report on the new Minnesota Buffer Initiative. Mr. Christopher reported that 50-foot buffers must be installed along public waters by November 1, 2017 and 16.5-foot buffers must be installed along public ditches by November 1, 2018. He noted that if the shoreline is used for recreation(such as beaches or boat landings) and/or if the shoreline is already regulated through a shoreland ordinance,then it already meets the requirements of the law. Mr. Christopher noted that the "MS4 exemption" is really more of an"already compliant" indication rather than an exemption. He noted that because cities must already enforce a Page 2 of 8 BCWMC October 20, 2016, Meeting Minutes shoreland ordinance,that there are likely no areas within the watershed that are not already compliant. There were questions from Commissioners and staff. Mr. Christopher noted that enforcement of the State buffer law will be done by the county or by BWSR. He also confirmed that current city shoreland ordinances do not need to be amended if they are as strict or stricter than the Department of Natural Resources shoreland regulations(which should be the case in all cities). [Commissioner Mueller arrives.] Mr. Christopher noted that Hennepin County staff will be developing a map of the watershed indicating where(if)there is non-compliance with the buffer law. Commission legal counsel Gilchrist confirmed that city shoreland ordinances cover all public waters including streams. There was also confirmation that the public ditches within the watershed(which include parts of the Main Stem of Bassett Creek)are covered by city shoreland ordinances. LesLee Jackson,a resident of Minneapolis studying water resources at the University of Minnesota,asked about erosion control at construction sites,indicating that more should be done to control the erosion she's witnessed at various sites.Alt.Commissioner Goddard noted that the State's Buffer Initiative is aimed at curbing erosion in agricultural areas and that construction sites are regulated by cities following State erosion control requirements. She noted that concerns about a particular construction site should be taken to city staff who can inspect the site and address erosion issues with the contractor on site. There were further comments from Ms.Jackson regarding her concerns for water quality and flooding in Bassett Creek in her neighborhood. Commissioner Black noted that water regulations can be confusing but that it's good to have engaged citizens bringing concerns to the appropriate authorities. B. Consider Technical Advisory Committee(TAC)Recommendations Administrator Jester reported that the TAC met on October 61 to discuss a variety of topics. She walked through TAC recommendations per topic: i. MDNR Buffer Map Administrator Jester noted that in July the Minnesota Department of Natural Resources(MDNR) published the official buffer map indicating where the new State Buffer Law(from the discussion in 5A)would be applied. She noted the map includes all of the BCWMC's priority waterbodies plus 12 additional DNR public waters. She noted that the law recognizes that"other watercourses"(such as streams or ditches;not lakes or wetlands)which are not found on the MDNR Buffer Protection Map may benefit from the installation of buffers and that Hennepin County is seeking input from watershed organizations regarding whether or not"other watercourses"should be included on the map. Administrator Jester reported that the TAC reviewed the map and recommends that the Commission provide input to the County stating that there are no additional watercourses within the BCWMC that should be included on the buffer map. Commissioners agreed with the TAC's recommendation. Page 3 of 8 BCWMC October 20, 2016, Meeting Minutes ii. Checklist of BCWMC Policy Implementation by Cities Administrator Jester reported that per the BCWMC Watershed Plan,the BCWMC is to annually evaluate member cities' compliance with the goals and policies of the Plan. She noted that staff developed a checklist for cities to indicate what activities were completed, started,or not done. She reported that the TAC recommends that the BCWMC use the checklist to gather input from the cities on the implementation of BCWMC policies,without requiring cities to complete the "optional items"section of the list.The TAC further recommends that the checklist be sent to cities in early December of each year for feedback on that calendar year's activities such that data could be compiled in the first quarter of the following year and used in the BCWMC annual report. She also reported that the Commission Engineer will be developing a list of items for member cities that are required to be included in local water management plans. Commissioners noted that a checklist was a good idea and agreed with the TAC's recommendation. iii. Guidance for Using Request for Proposals(RFP)Process Administrator Jester reminded the group that at their meeting on August 18th,the Commission approved the Budget Committee's recommendation to get input and recommendations from the TAC on a process and/or policy related to when and how to go through an RFP process. She reported that the TAC discussed several aspects of the issue and forwards the following recommendations: a. The TAC recommends that the following projects,programs,or activities should only be performed by the Commission Engineer: • Flood Control Project inspections • Development reviews • CIP project reviews(50%plans,90%plans,final plans) • XP-SWMM model maintenance and updates • P8 model maintenance and updates • Watershed-wide total maximum daily load study(TMDL) • Local water management plan reviews-except when Barr Engineering develops the local water management plan for the city. In this case,the TAC recommended using a different firm to review the city's plan but does not recommend using an RFP process for this simple task. Commissioner Black asked about the possible need for outside review of CIP project designs if Barr Engineering is the firm designing the project. Administrator Jester explained that if the Commission Engineer(Barr)designs the project,then no outside review is needed because review of the designs is only needed to make sure plans follow Commission policies and the desires of the Commission as stated and discussed during approval of the feasibility study and selection of options. b. The TAC recommends that the types of projects that could warrant seeking proposals from others include: • Routine lake monitoring • Routine stream monitoring • WOMP sample collection&equipment maintenance • WOMP flow analysis and data analysis • Specific studies(such as localized TMDLs,CIP effectiveness monitoring,AIS pathways analysis, subwatershed analysis,resource management plans,etc.) Page 4 of 8 BCWMC October 20, 2016, Meeting Minutes The Commission agreed with this recommendation. It was also noted that it's possible that one firm could simply collect water monitoring data and the Commission Engineer could analyze the data. c. The TAC recommends that the Commission consider using a multi-year or automatically renewing contract for routine, annual work. Commissioner Black noted that using an auto- renewing contract may be a concern because changes in prices may not be checked on a regular basis. She noted that a policy may be needed to dictate how often bids should be sought from other consultants. There was further discussion that different services may not have the same period of contract renewal,that some programs that seem routine may become un-routine,and that prices for work could be"locked in"for a certain contract duration or a certain stepped increase in prices could be agreed upon at the outset of the contract. d. The TAC recommends refining the water monitoring report format so that it's more succinct and useful.Administrator Jester noted that she is working with the Commission Engineer and will be working with the firm performing monitoring in 2017 to refine and overhaul the monitoring report such that it's more useful to the Commission and the public. The Commission agreed with this recommendation. e. The TAC recommends that a project's estimated cost not be used as a threshold to determine when to use the RFP process but to instead consider each project individually. There was discussion about the likely need for refined guidance or policy on when it's appropriate to use an RFP process,even if cost isn't the deciding factor. Commission legal counsel Gilchrist confirmed that professional services are not covered by the municipal contract law so there is no project cost threshold to which the Commission must legally seek bids because all the services contracted by the Commission are considered"professional services." The Commission recommended that the policies of other watershed organizations could be reviewed for possible guidance on RFPs. And,it was acknowledged that the Commission could discuss and get recommendations from the TAC on a per project basis to allow flexibility in the RPF process. Alt. Commissioner Tobelmann suggested that a general framework be developed by the Administrative Services Committee to help guide the use of the RFP process. f. The TAC recommended that the BCWMC Administrator draft RFPs with assistance from city staff and others, as needed. The Commission agreed with this recommendation. g. The TAC requested that the TAC be asked to review and help refine any technical RFP before it's distributed. The Commission agreed with this recommendation. h. The TAC requested that the TAC be allowed to review and make recommendations on responses to RFPs for technical projects. The Commission agreed with the recommendation. iv. Engineering Pool Administrator Jester reported that the TAC considered and discussed the use of the Commission's Engineering Pool which currently consists of Wenck Associates,WSB& Associates, SEH&Associates,and Barr Engineering. She reported that the TAC noted that different firms have strength in different areas which is generally known by TAC members and that the TAC hoped for more flexibility in helping choose firms from which to seek proposals. Page 5 of 8 BCWMC October 20, 2016, Meeting Minutes She reported that the TAC recommends that the Commission end its use of an engineering pool and instead seek proposals from qualified firms on a project by project basis with input from the TAC. There was discussion about the history of the engineering pool. Commissioners noted that it was developed as a list of already-vetted firms that could be quickly and easily considered for Commission projects.Commissioners acknowledged that it makes sense to get the right vendor for the right price which may vary widely from project to project. It was noted that new and emerging technologies may be used by some firms and not others so there is a risk of losing out on all possible technologies by using only a short list of firms. There was discussion that a strong RFP policy should be developed if there is no engineering pool and that it would not be appropriate for the same firms to be asked over and over for proposals,essentially amounting to an informal list. Administrator Jester noted that several good firms have approached her in recent years hoping to either get into the engineering pool or be asked for proposals.There was discussion about the staff time used in administering the RFP process and time that consultants put into developing proposals. It was also acknowledged that a proposer's price(the bottom line)shouldn't be the only consideration in hiring a firm;that innovation,technical expertise,and specialization should be considered as well. The Commission agreed that"value" should be considered above"price." Commissioners agreed with the TAC's recommendation to discontinue use of the engineering pool. Administrator Jester reported that the"feasibility study criteria"would change accordingly. V. Schaper Pond Effectiveness Monitoring Administrator Jester reminded the Commission that at the June 28th TAC meeting,the TAC recommended using the Commission Engineer to perform the Schaper Pond effectiveness monitoring in 2017 and to use the project's remaining CIP funds. Further,she reminded the Commission that at their August 18th meeting,they approved the use of CIP funds for the study but did not assign an engineering firm nor specify a funding amount for the project. She reported that the TAC reiterates its recommendation to use the Commission Engineer for the Schaper Pond Effectiveness Monitoring Project and recommends a funding amount(not to exceed)$44,000 to match the estimated project cost in the Commission Engineer's original proposal. There was no discussion by the Commission. Commissioner Black moved approval of TAC recommendations i—iv except for iii(e directed the Administrator and appropriate committees to work on developing additional guidance for the RFP process. Commissioner Elder seconded the motion. Upon a vote the motion passed 7-0. [Cities of Golden Valley and Medicine Lake were absent from the vote.l Mr.Oliver asked that the Commission request TAC recommendations on any draft RFP policy. Commissioners agreed. Commissioner Black moved to approve the TAC recommendation to use the Commission Engineer for the Schaper Pond Effectiveness Monitoring Project for an amount not to exceed $44,0000(recommendation"v."). Commissioner Mueller seconded the motion. Upon a vote the motion passed 7-0. [Cities of Golden Valley and Medicine Lake were absent from the vote. Alt. Commissioner Tobelmann suggested that future CIP project budgets include effectiveness monitoring, if warranted. Page 6 of 8 BCWMC October 20, 2016, Meeting Minutes C. Consider Request from Administrator to Attend Minnesota Association of Watershed Districts(MAWD)Annual Conference Administrator Jester requested approval to attend the MAWD conference December 1 —2 in Alexandria,MN including the pre-conference workshop on the"Art of Facilitation"($85), conference registration($185), one night's lodging($99),mileage($154),and time attending sessions(approximately 16 hours or$1,072)for a total of$1,595. She noted these costs would fit within the"Administrator"budget line. She also indicated that Commissioners are able and encouraged to attend the conference and that budget remains for"Commissioner training." Alt.Commissioner Scanlan expressed interest in attending the conference and said he would drive up and back on the same day so hotel expenses weren't necessary. Commissioner Black indicated that conference attendance is valuable for staff to network with others and learn new best practices. Commissioner Black moved to approve the Administrator's attendance at the MAWD conference and to reimburse Alt. Commissioner Scanlan for conference registration fees of$185 and mileage expenses. Commissioner Elder seconded the motion. Upon a vote the motion carried 7-0. jCities of Golden Valley and Medicine Lake were absent from the vote.l 6. COMMUNICATIONS A. Administrator's Report Administrator Jester reminded the Commission that the November Commission meeting will be held on Wednesday the 161. She also reported that she received thank you notes from several students who attended the Children's Water Festival. Commissioner Black asked that the notes be scanned and emailed to Commissioners. B. Chair Chair de Lambert reported that the Great River Greening event at Westwood Hills Nature Center was a successful event that provided him and Commissioners Black and Mueller with a good opportunity to talk with the group about the Commission and water quality, in general. Chair de Lambert also reported that the Water Resources Conference was well attended,very organized, and a very good event. C. Commissioners Alt.Commissioner Goddard reported that she,Commissioner Welch,and Administrator Jester met with a development company(Wellington)who is currently planning redevelopment in a four-acre area and envisioning large scale redevelopment throughout the Bassett Creek valley in Minneapolis. She reported that Wellington was hoping the Commission could be a neutral convener or facilitator of stakeholders in the area and that regional stormwater management, improvements in natural resource amenities, and improved community vitality would be an ultimate outcome of redevelopment in the area. She noted that more information and/or specific requests may come to the Commission in the future. Page 7 of 8 BCWMC October 20, 2016, Meeting Minutes Commissioner Mueller and Alt. Commissioner Scanlan provided their impressions of the Water Resources Conference and Clean Water Summit(Scanlan), noting that much water pollution is originating from agricultural areas of the state,that water quality ponds can sometimes be a source of pollutants, and that buffers around parking lots can be an effective best management practice. D. TAC Members No comments. E. Committees Administrator Jester noted the upcoming APM/AIS and Administrative Services Committee meetings. F. Legal Counsel Legal counsel Gilchrist reported that the Commission's bond insurance is now in place. G. Engineer Commission Engineer Chandler reported on the progress of the feasibility study for dredging Bassett Creek Park and Winnetka Ponds. She noted that sediment sampling and wetland delineation is complete and that current surveys will be compared with past surveys. Commissioner Black noted that grant tracking list in item 7B below needs to include the MPCA's Environmental Assistance grants. 7. INFORMATION ONLY (Available at http://www.bassettcreekwmo.org/document/meeting- materials-minu/meeting-materials/thursday-october-20-2016 ) A. CIP Project Updates: Now Available Online http://www.bassettcreekwmo.or2/proiects B. Grant Tracking Summary and Spreadsheet C. Water Links Fall Newsletter- https://content.2ovdelivery.com/accounts/MNHENNE/bulletins/I 6822da D. West Metro Water Alliance September Meeting Minutes E. WCA Notice of Decision for Exemption,Plymouth 8. ADJOURNMENT- Chair de Lambert adjourned the meeting at 10:21 a.m. Signature/Title Date Signature/Title Date Page 8 of 8 Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. G. Annual Elections for the 2017-18 Insurance Policy Prepared By Sue Virnig, Finance Director Summary Cities can waive the statutory liability limits, in which case, the damages compensated could be up to the amount of the coverage carried. Staff recommends that the City does not waive the statutory limits on tort liability established by Minnesota Statues 466.04 for the 2017-18 insurance policy. The policy is a February 1 renewal. The League of Minnesota Cities Insurance Trust (LMCIT) requires each city to approve the election through a resolution. Attachments •Resolution Making Annual Elections for the 2017-18 Insurance Policy (1 page) Recommended Action Motion to adopt Resolution Making Annual Elections for the 2017-18 Insurance Policy. Resolution 17-02 January 3, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2017-2018 INSURANCE POLICY WHEREAS, the City of Golden Valley must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 466.04. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden Valley that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2017-2018 insurance policy. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. H. Approval of Council Assignments Prepared By Tim Cruikshank, City Manager Summary Each year the Council assigns Council Members to serve as representatives on various Committees and Subcommittees. These appointments are for a one year term. Council Liaisons Board of Zoning Appeals Fonnest Civil Service Commission Clausen Environmental Commission Fonnest Human Rights Commission Snope Human Services Fund Clausen Open Space and Recreation Commission Clausen Planning Commission Schmidgall Other Assignments Beyond the Yellow Ribbon Campaign Harris, Clausen Bicycle and Pedestrian Planning Task Force Schmidgall Bottineau Light Rail Transit (LRT) Community Works Steering Committee Fonnest, Snope Golden Valley Business Council Harris, Fonnest, Snope Golden Valley Historical Society Board Member Schmidgall,Snope Highway 169 Mobility Study Policy Advisory Committee Schmidgall, Delegate Clausen, Alternate Hopkins School District 270 Caring Youth Committee Fonnest Hopkins School District 270 Cities Joint Meetings Harris Legislative Liaison and Spokesperson Harris, Snope METRO Blue Line Extension Corridor Management Committee Snope, Delegate Harris, Alternate Metro Cities Schmidgall, Delegate Snope, Alternate Other Assignments -Continued Minneapolis Water Advisory Board Harris Northwest Suburbs Cable Communications Commission Clausen Robbinsdale School District 281 Government Advisory Committee Fonnest Sochacki Park Governance Policy Board Harris, Fonnest West Broadway Transit Study -Policy Advisory Committee Fonnest, Delegate Clausen, Alternate Recommended Action Motion to make the appointments as listed above. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. I. Appointment of Assistant Weed Inspectors Prepared By Shep Harris, Mayor Summary By State Statute (MS 18.80), “The supervisors of each town board and the mayor of each city shall act as local weed inspectors within their respective municipalities.” However, state law allows the city to appoint an assistant weed inspector to act on behalf of the municipality. The appointed assistant (or assistants) has the power, authority, and responsibility of the mayor in the capacity of weed inspector. I nominate Dave Gustafson, Fire/Property Maintenance Specialist; Don Nutter, Fire/Property Maintenance Specialist; Al Lundstrom, Park Supervisor and Tim Teynor, Assistant Forester, to serve as the Assistant Weed Inspectors. Recommended Action Motion to appoint Dave Gustafson, Don Nutter, Al Lundstrom and Tim Teynor, as the Assistant Weed Inspectors for a one-year term. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. J. Approval of Use of Credit Cards for Purchases Prepared By Sue Virnig, Finance Director Summary The Legislature has authorized the use of credit cards by cities, but the legislation requires prior City Council approval of those employees who will be using the cards on behalf of the City. The following are the credit cards issued: Store issued credit cards: •BP Amoco (2) o Police Commander (1) •HyVee •SuperAmerica (2) o Police Commander (1) •Northern Tool •Sears •Home Depot (2) Non-store issued cards: •US Bank (employee will sign use of purchasing card program) Not all businesses accept purchase orders from the City. The stores listed above have credit cards with their business name on them. The credit cards are kept in the Finance Department except for the two noted that are in safekeeping by the Operations Commander in the Police Department. All use will need to be approved by the supervisor before any purchase is made. The US Bank is a purchasing/credit card with the employee’s name on it. These cards will be used only if no other form of payment is accepted. Each employee given authority will sign a use of card policy with terms of acceptable use. An employee may keep the card for a period of time with approval from the supervisor. Any credit card payment is included on the bi-monthly check registers approved by the City Council. Therefore, staff is recommending that the City Council authorize the use of the following credit cards listed above by any City employee, who has received prior approval of the appropriate supervisor or the City Manager’s designee. Recommended Action Motion to approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor and approved by the Finance Director and/or City Manager. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. K. Creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement Project Prepared By Jeff Oliver, PE, City Engineer Summary The culverts that convey Bassett Creek under 10 th Avenue North (west of Winnetka Avenue and north of City Hall) and the Union Pacific Railroad (UPRR) are considered bridges due to their size. During bridge inspections over several years, the corrugated metal pipe culverts have shown significant degradation that has accelerated in the last two years. Due to the importance of this project, the 2017-2021 Capital Improvement Plan Item SS-52 includes the replacement of the 10 th Avenue culverts for the City’s share of the projected cost of $1,500,000 in 2017. While this funding is in place for the City’s portion of the culvert replacement, the City is looking for alternative financing and funding that may be available from the Minnesota Department of Transportation’s State Bridge Bond fund. This program is approved by the State Legislature each biennium and funds high priority bridge replacement projects throughout the state. Because the program is based upon priority, there is no guarantee that the 10th Avenue North Culvert Replacement project will be funded. However, if this project is included for funding in 2017, up to 50% of the estimated $808,000 eligible construction costs may be reimbursed. The Council authorized a professional services contract with the engineering consulting firm of Short Elliott Hendrickson, Inc. (SEH) at its November 1, 2016, meeting. This study is moving forward and will be presented to the City Council upon completion. The application for inclusion in the Minnesota Department of Transportation’s State Bridge Bond program requires a resolution be approved by the City that requests placement of the subject bridge on the bonding list. This resolution is attached for council consideration. Attachments •Resolution For Creating a Prioritized Bridge Replacement List (1 page) Recommended Action Motion to adopt Resolution for Creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement. Resolution 17-03 January 3, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION CREATING A PRIORITIZED BRIDGE REPLACEMENT LIST FOR PUBLIC IMPROVEMENT PROJECT NO. 16-22 10TH AVENUE CULVERT BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: WHEREAS, the City of Golden Valley has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government; and WHEREAS, the City of Golden Valley has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years; and NOW, THERFORE BE IT RESOLVED that the following deficient bridges are high priority and the City of Golden Valley intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available, Old Bridge Number Road Number or Name Total Project Cost Township or State Bridge Funds (1) Federal Funds Local or State Aid Funds (2) Proposed Construction Year 93508 MSAS 412 10thAvenue $2,288,000 $808,000 None $1,480,000 2017 (1) State Bridge Bond Funds typically cover 50% of the requested amount. (2) Of this amount, $549,000 is estimated to be Union Pacific Railroad costs. FURTHERMORE, the City of Golden Valley does hereby request authorization to replace, rehabilitate, or remove such bridges. __________________________ Shepard M. Harris, Mayor ATTEST: _________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof; and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 3. L. Authorize Execution of a Flood Damage Reduction Assistance Grant Agreement with Minnesota Department of Natural Resources Prepared By Jeff Oliver P.E., City Engineer Tom Hoffman, Water Resources Technician Summary The Cities of Golden Valley, New Hope, and Crystal completed the Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan (Plan) in 2016. The intent of the Plan was to provide a long term solution to persistent flooding, including damage to homes and businesses, in the study area. Staff from the three cities have begun implementation of the Plan including the Liberty Crossing Flood Mitigation Project in Golden Valley, preparation of a feasibility report for flood storage at Roslyn Court in New Hope, and planning for flood storage at Yunker Park in Crystal. Each of the three cities will be responsible for completing their designated projects. One of the recommendations in the Plan was that the three cities would finance one-half of the projects contained in the Plan with local funds. The remaining one-half would be funded from outside sources. Hennepin County and the Bassett Creek Watershed Management Commission are also providing funding. The watershed commission has allocated dollars in its Capital Improvement Program (CIP) for flood reduction projects contemplated in the Plan. Staff from the three cities recently met with the Minnesota Department of Natural Resources (DNR) to discuss the possibility of long term funding from the DNR’s Flood Damage Reduction Program (FDR). The FDR program includes a 50/50 funding split for eligible projects. DNR staff recommended that an application be completed for the next biennium for the first phase of the long term program, with additional applications for each biennium through the completion of the projects included in the Plan. Staff has completed the FDR application for project design and construction of increased flood storage in DeCola Ponds B and C as outlined in the Plan. The Flood Damage Reduction program application requires a resolution of support from the requesting agency, in this case the City of Golden Valley. Attachments •Map location of the project location (1 page) •Resolution Authorizing Execution of a Flood Damage Reduction Assistance Grant Agreement with the Minnesota Department of Natural Resources (2 pages) Recommended Action Motion to adopt Resolution Authorizing Execution of a Flood Damage Reduction Assistance Grant Agreement with the Minnesota Department of Natural Resources. c N n Q O co C.) 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If o_ r c ' N,any u6lsu3 w ^"� �V:�aiood Leg 'OL zmer:assn Pxw,eajya eu!eja uoem !j\gLpZyweW Po aa!eu!d\s eW\ue!d 9!W e�!\euw/N pa�!IPBW OSELLZ£Z1 apenuep!oE)gua!!0\:!:al!d 67F F-£o-70z 4StJ� geool Resolution 17-04 January 3, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING EXECUTION OF A FLOOD DAMAGE REDUCTION ASSISTANCE GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES BE IT RESOLVED that the City of Golden Valley, hereinafter referred to as the “Applicant” act as legal sponsor for the project contained in the Flood Damage Reduction Grant Assistance Program Application to be submitted on January 5, 2017, and that the Director of the Physical Development Department is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the Applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant has the financial capability to provide any required matching funds. BE IT FURTHER RESOLVED that the source of Applicant’s matching funds shall not include other State funds. BE IT FURTHER RESOLVED that the Applicant hereby pledges to complete the project or phase if it exceeds the total funding provided by the Department of Natural Resources and any required local match. BE IT FURTHER RESOLVED that the Applicant has not incurred any costs and has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the Applicant may enter into an agreement with the State of Minnesota for the above referenced project and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that the City Council for the City of Golden Valley authorizes the Physical Development Director to execute such agreements as are necessary to implement the project on behalf of the applicant. Resolution No. 17-04 -2-January 3, 2017 I CERTIFY THAT the above resolution was adopted by the Golden Valley City Council on January 3, 2017 __________________________ Shepard M. Harris, Mayor ATTEST: _________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof; and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting January 3, 2017 Agenda Item 6. A. Approval of Council Assignments Prepared By Tim Cruikshank, City Manager Summary As per City Code at the first regular meeting of January of each year the Council shall choose from among the Council Members a Mayor Pro Tem who shall act as and assume the duties of the Mayor during the disability or absence of the Mayor from the City or, in the case of a vacancy in the office of Mayor, until a successor has been appointed or elected and qualifies according to law. Listed below is the history of Mayor Pro Tem appointments: 2012 - Freiberg 2013 - Pentel 2014 - Clausen 2015 - Snope 2016 - Fonnest Listed below is the history of HRA Chair and Vice Chair appointments: 2012 - Chair Pentel, Vice Chair Scanlon 2013 - Chair Pentel, Vice Chair Scanlon 2014 - Chair Schmidgall, Vice Chair Snope 2015 - Chair Schmidgall, Vice Chair Fonnest 2016 - Chair Schmidgall, Vice Chair Clausen Recommended Action Motion to appoint a Mayor Pro Tem for a one year term. A G E N D A Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room January 10, 2017 6:30 pm or immediately following the HRA Meeting Pages 1. Presentation by Maxfield Research - Golden Valley Housing Inventory (20 minutes) 2. Grounded Solutions-Mix Income Housing Policy Tools Presentation (20 minutes) 3. Teen Committee (15 minutes) Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber January 17, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting January 3, 2017 B.Approval of City Check Register C.Licenses: 1. D.Minutes: 1. E.Bids and Quotes 1. HVAC System Contract F.Approval of 2017 Pay Equity Implementation Report G.Approval of Contract for Decola Pond F Dredging Project 4.PUBLIC HEARINGS 5.OLD BUSINESS 6.NEW BUSINESS A.Approve Golden Hills/Xenia Project Feasibility Report, Call for Improvement and Assessment Hearings B.Approve 55 West Project Feasibility Report, Call for Improvement Hearing and Assessment Hearing C.Announcement of Meetings 1. Future Draft Agendas: City Council January 17 and February 7, 2017 and Council/Manager February 14, 2017 D.Mayor and Council Communications 7.ADJOURNMENT AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber February 7, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting January 17, 2017 B.Approval of City Check Register C.Licenses: 1. D.Minutes: 1. E.Bids and Quotes 1. F.Resolution of Support for PRISM Application for CDBG Funding 17- G.Resolution of Support for Homes Within Reach Application for CDBG Funding 17- 4.PUBLIC HEARINGS A.Public Hearing - Zoning Text Amendment - Distributed Antennae Systems 5.OLD BUSINESS 6.NEW BUSINESS A.State of the City Presentation B.Announcement of Meetings 1. Future Draft Agendas: Council/Manager February 14, 2017, City Council February 21 and March 7, 2017 C.Mayor and Council Communications 7.ADJOURNMENT