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01-17-17 CC Agenda Packet (entire)AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber January 17, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting January 3, 2017 2-5 B.Approval of City Check Register 6 C.Minutes: 1. Human Rights Commission - October 25, 2016 7-8 2. Environmental Commission - October 24, 2016 9-11 3. Bassett Creek Watershed Management Commission - November 16, 2016 12-18 D.Bids and Quotes 1. Approve Bid and Change Order for Indoor Children Play Area 19-23 E.Award Contract for the DeCola Pond F Dredging Project #16-19 24-26 F.Execute Hennepin County Residential Recycling Grant Agreement 17-05 27-37 G.Acceptance of Grants and Donations 17-06 38-39 H.Approval of 2017 Pay Equity Implementation Report 40-47 4.PUBLIC HEARINGS 5.OLD BUSINESS 6.NEW BUSINESS A.Announcement of Meetings 1. Future Draft Agendas: City Council February 7, 2017, Council/Manager February 14, 2017 and City Council February 21, 2017 48-50 B.Mayor and Council Communications 7.ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA January 3, 2017 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Andy Snope and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve the agenda of January 3, 2017, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Clausen, seconded by Council Member Snope to approve the consent agenda of January 3, 2017, as revised: removal of 3H-Approve 2017 Council Appointments and adopt Resolution creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement and the motion carried. 3A.Approve Minutes of the City Council Meeting of December 20, 2016. 3B.Approve Designation of the 2017 Official Newspaper. 3C.Adopt Resolution 17-01, Designating Depository for City Funds. 3D. Approve City Check Register and authorize the payment of the bills as submitted. 3E.Receive and file the gambling license exemption and approve the waiver of notice requirement for St. Bartholomew Church. 3F. Accept for filing the Minutes of Boards and Commissions as follows: 1. Board of Zoning Appeals - October 25, 2016 2. Open Space and Recreation Commission - October 24, 2016 3. Environmental Commission - September 26, 2016 4. Human Rights Commission - October 25, 2016 5. Joint Water Commission - October 5, 2016 6. Bassett Creek Watershed Management Commission - October 20, 2016 3G.Adopt Resolution 17-02,making Annual Elections for the 2017-18 Insurance Policy. 3H.Approve the following 2017 Council Appointments: Council Liaisons Board of Zoning Appeals Fonnest Civil Service Commission Clausen Environmental Commission Fonnest Human Rights Commission Snope Human Services Fund Clausen Open Space and Recreation Commission Clausen Planning Commission Schmidgall Other Assignments Beyond the Yellow Ribbon Campaign Harris, Clausen Bicycle and Pedestrian Planning Task Force Schmidgall Other Assignments - continued Unofficial City Council Minutes -2- January 3, 2017 Other Assignments - continued Bottineau Light Rail Transit (LRT) Community Works Steering Committee Fonnest, Snope Golden Valley Business Council Harris, Fonnest, Snope Golden Valley Historical Society Board Member Schmidgall, Snope Highway 169 Mobility Study Policy Advisory Committee Schmidgall, Delegate Clausen, Alternate Hopkins School District 270 Caring Youth Committee Fonnest Hopkins School District 270 Cities Joint Meetings Harris Legislative Liaison and Spokesperson Harris, Snope METRO Blue Line Extension Corridor Management Committee Snope, Delegate Harris, Alternate Metro Cities Schmidgall, Delegate Fonnest, Delegate Snope, Alternate Minneapolis Water Advisory Board Harris Northwest Suburbs Cable Communications Commission Clausen Regional Council of Mayors Harris Robbinsdale School District 281 Government Advisory Committee Fonnest Sochacki Park Governance Policy Board Harris, Fonnest West Broadway Transit Study - Policy Advisory Committee Fonnest, Delegate Clausen, Alternate 3I.Approve appointment of Dave Gustafson, Don Nutter, Al Lundstrom and Tim Teynor, as the Assistant Weed Inspectors for a one-year term. 3J.Approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor and approved by the Finance Director and/or City Manager. 3K.Adopt Resolution 17-03, creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement. 3L.Adopt Resolution 17-04, authorizing Execution of a Flood Damage Reduction Assistance Grant Agreement with the Minnesota Department of Natural Resources. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3H. Approval of Council Assignments Council Member Schmidgall nominated Council Member Fonnest for the Metro Cities position because he has been currently attending the meetings. Council Member Fonnest accepted the nomination. Council Member Snope asked to be taken off the Historical Society Board appointment due to a conflict he has with the Board meeting dates. Mayor Harris asked that the Regional Council of Mayors be added to the list of assignments. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to approve the 2017 Council assignments with the corrections listed above and the motion carried. 3K. Creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement Project City Engineer Oliver answered questions from Council regarding the culvert replacement project. Unofficial City Council Minutes -3- January 3, 2017 3K. Creating a Prioritized Bridge Replacement List - continued MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Resolution 17-03, creating a Prioritized Bridge Replacement List for the 10 th Avenue Culvert Replacement upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, and the motion carried. 6. NEW BUSINESS 6A. Approval of Council Assignments Mayor Harris introduced the item. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to nominate Council Member Schmidgall as the 2017 Mayor Pro Tem and the motion carried. 6B. Announcement of Meetings The next Housing and Redevelopment Authority meeting will be held on January 10, 2017, at 6:30 pm. The next Council/Manager meeting will be held on January 10, 2017, immediately following the HRA meeting. Some Council Members may attend the Historical Society Presentation - “Barbara Bailey: From Bread Boards to Awards” on January 12, 2017, at 7 pm at the Golden Valley Historical Society. Some Council Members may attend the Sweet Potato Pie Baking event on January 14, 2017, from 8 am to 8 pm at Calvary Church located at 7520 Golden Valley Road. Some Council Members may attend the Annual Sweet Potato Pie MLK program on January 15, 2017, from 1:30 pm to 5 pm at Calvary Church located at 7520 Golden Valley Road. City Offices will be closed on January 16, 2017, in observance of Martin Luther King, Jr. Day. Some Council Members may attend the 27 th Annual MLK Holiday Breakfast Event on January 16, 2017, from 7 am to 9 am at the Minneapolis Convention Center located at 1301 2 nd Avenue. The next Council Quarterly Review Session will be held on January 17, 2017, at 5:30 pm in the Council Conference Room. The next City Council meeting will be held on January 17, 2017, at 6:30 pm. Some Council Members may attend a Joint Board/Commission meeting on January 23, 2017, from 5:30 pm to 7 pm in the Council Chambers. Some Council Members may attend the Covenant Village Neighborhood meeting on January 24, 2017, at 6:30 pm at Covenant Village located at 5800 St. Croix Avenue North. The Council’s Annual Goal Setting meeting will be held on January 31, 2017, at 6 pm at the Brookview Grill. Unofficial City Council Minutes -4- January 3, 2017 6C. Mayor and Council Communication Mayor Harris stated Douglas Drive is closed from Golden Valley Road to Duluth Street. Council Member Snope stated beginning January 10, 2017, MnDot will close Highway 169 through Nine Mile Creek for approximately nine months. 7.ADJOURNMENT MOTION made by Council Member Fonnest, seconded by Council Member Clausen and the motion carried to adjourn the meeting at 6:57 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 17, 2017 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments •Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Human Rights Commission October 25, 2016 Meeting Minutes Page 1 of 2 MINUTES Human Rights Commission (HRC) Golden Valley City Hall 7800 Golden Valley Road Golden Valley, Minnesota 55427 Manager’s Conference Room October 25, 2016 Commissioners present: Jonathan Burris, Co-Chair Adam Buttress, Co-Chair Teresa Martin Gloria Peck Kyle Pettersen-Scott Andrew Ramlet Commissioners absent: Hattie Bonds City Council Liaison:Andy Snope Staff:Chantell Knauss, Assistant City Manager Tim Cruikshank, City Manager The meeting was convened at 6:33 pm by Co-Chair Buttress. APPROVAL OF AGENDA Motion and second to approve the agenda. Motion carried 6-0. APPROVAL OF September 27, 2016 REGULAR MEETING MINUTES Motion by Commissioner Buttress, second by Commissioner Martin to approve the September 27, 2016 minutes with a wording change on the HRC’s United Nations discussion. Motion carried 6-0. COUNCIL UPDATES Council Member Snope explained the City received preliminary results from the Community Survey and the results are very good. OLD BUSINESS Discussion on How HRC Can Serve the City Council Commissioners expressed their desire to provide value to the City Council and to be able to serve the City Council if they have questions about Human Rights. Council Member Snope and City Manager Cruikshank expressed their pleasure in the activities the HRC has promoted and worked on (HRC Conversations, speaker at the Pride Festival, human rights magnets, Market in the Valley partnership with PRISM, etc.). Human Rights Commission October 25, 2016 Meeting Minutes Page 2 of 2 Snope and Cruikshank explained the Rotary is currently in the process of planning a community conversation on the issue of race and diversity. They have convened a group of community leaders from the schools, churches, civic organizations, the City and includes HRC Commissioner Gloria Peck. Their next meeting will be on October 26 at 3:30pm. It was the consensus of the HRC that Commissioner Peck would serve as the HRC liaison to the group and update the HRC as to their progress. Snope and Cruikshank also explained the Comprehensive Plan update process and that HRC Commissioners and residents will have the opportunity to provide comments on affordable housing and transportation during that process in 2017. The HRC was encouraged to keep the Golden Valley Community Foundation in mind when looking at partnership opportunities. Further Discussion of HRC Work Plan As part of the HRC Conversations, the third and final article, “Growing Diversity” will be in the November/December issue of the CityNews. The first two articles were: “Population Shifts” and “Aging Population.” Municipal Quality Index Commissioner Martin and C. Knauss will meet with City Manager, Tim Cruikshank to determine which criteria of the Municipal Quality Index that Golden Valley meets in order to provide guidance to the HRC on whether or not to apply for the designation. Any questions will be brought back to the National HRC by Commissioner Martin. 2017 Sweet Potato Comfort Pie It was the consensus of the HRC to discuss this item at the November meeting. NEW BUSINESS The HRC discussed the Bill Hobbs award nominees. Motion by Commissioner Pettersen-Scott, second by Commissioner Martin to present the Bill Hobbs award to Golden Valley Pride Festival Steering Committee and Mr. Thomas Carlson, English Teacher at the Perpich Center for Arts Education. Motion carried 6-0. ADJOURN Motion by Commissioner Burris, second by Commissioner Buttress to adjourn the meeting at 8:01 pm. Motion carried 6-0. _______________________________ Adam Buttress, Co-Chair ATTEST: _________________________________ Chantell Knauss, Staff Liaison Approved by HRC: December 27, 2016 GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes October 24, 2016 Commissioners Present: Lynn Gitelis, Dawn Hill, Debra Yahle and Tonia Galonska Staff Present: Eric Eckman, Public Works Specialist and Hannah Garry, GreenCorps Member Absent: Council Member Larry Fonnest and Commissioners Tracy Anderson, Jim Stremel, and Larry Johnson Call to Order Lynn Gitelis called the meeting to order at 6:30 pm. Approval of Regular Meeting Minutes MOVED by Hill, SECONDED by Yahle, and the motion carried unanimously to approve the minutes of the September 26, 2016 regular meeting. City Solar Array Presentation Eric Seaburg gave a presentation to the Commission describing the City's rooftop solar array systems on the Public Safety Building and Park Maintenance Building installed in 2015. Seaburg also explained how the projects were funded using State grant funding and third party financing. City Hall was rejected for a project due to the types of HVAC units on the roof. In 2016, the City Council approved a contract with Sundial to install and maintain solar arrays on the Utility Maintenance/Streets maintenance Building. The Commission voiced its support for these projects and instructed staff to provide this information to the public via Facebook and the City website. Staff mentioned that Communication staff is working on this. Resilience/Sustainability Plan — Comp Plan Kickoff Meeting Results and Community Survey Results Eckman explained the City entered into an agreement with Great Plains Institute to help develop the Resilience/Sustainability Plan. A representative from Great Plains will be present at a future meeting to work with the Commission on the existing conditions assessment and goal-setting. The Commission was provided with data from the comprehensive plan kickoff event held in September. The most common goal listed by the public at the kickoff meeting was "Encourage use of renewable energy, including wind, solar, etc." The complete summary data is on file. Staff also discussed the results of the Community Survey administered by the Morris Leatherman Company. A statistically valid random telephone survey of 400 people was conducted and is done every three years. General results for topics pertaining to the Environmental Commission include: Recycle services: 93% rated good or excellent Storm Drainage/Flood Control: 96% rated good or excellent Brush Pickup/Mighty Tidy Day programs: 77% somewhat or very important Curbside Pickup of Composting/Organics: 70% somewhat or very interested Minutes of the Environmental Commission October 24, 2016 Page 2 of 3 Yard Waste Curbside Pickup: 79% somewhat or very interested Yard Waste Drop-off: 65% somewhat or very interested Dirt/Mulch Pickup: 64% somewhat or very interested Solid Waste - go from open system of 8 haulers to an organized system: 51% supportive Plastic Bag Ban: 64% supportive Community Gardens funded by City: 72% supportive Most important environmental issue in City: "None" at 18%. However, if you add a couple of the other related responses together you get "Water Quality" at 19%. Water Quality of surface waters: 86% rated good or excellent Concern about invasive species (buckthorn, emerald ash borer, etc): 54% somewhat or very concerned These results along with other information will help inform the drafting of goals and policies in the upcoming resilience/sustainability plan. GreenStep Cities BP#29 —Action 1, 3 Star Rating — Prepare to Maintain Public Health and Safety The Commission discussed this action at the previous meeting and instructed staff to make minor changes. Garry provided the Commission with an overview of the final draft of this entry. The Commission suggested adding language about exploring the use of assistive technologies for those who are deaf, hard of hearing, or speech-impaired. MOVED by Hill SECONDED by Galonska and the motion carried unanimously to approve the BP29 Action 1 summary for entry in the GreenStep Cities website with the additional language and minor formatting changes. GreenStepCities Inventory Update — Best Practices 8, 10, 16, and 18 Garry provided the Commission with an overview of best practices#8, #10, #16, and #18. The Commission reviewed and discussed a number of action items under these best practices, but did not complete review of all items included in the packet. The Commission decided that in the future about 45 minutes of each meeting would be devoted to reviewing and approving Greenstep Cities inventory items until the inventory is completed. MOVED by Hill SECONDED by Galonska and the motion carried unanimously to approve Actions 1, 2 and 7 of Best Practice 8 and Action 1 of Best Practice 10 with grammar and formatting changes for entry in the GreenStep website. GreenStepCities Inventory Update — Mayor's Monarch Pledge, Bee City USA Resolution. Tabled to next meeting, November 28, 2016. Program/Project Updates The complete program/project updates will be discussed at the November 28, 2016. Commission Member Council Reports None at this time. Minutes of the Environmental Commission October 24, 2016 Page 3 of 3 Council Updates None at this time. Other Business Commission needs to schedule/determine date of December 2016 meeting and requested staff to include this agenda item for the November 28, 2016 meeting. Adiourn MOVED by Hill, SECONDED by Yahle, and the motion carried to adjourn the meeting at 8:30 pm. sett Cr�� Bassett Creek Watershed Management Commission Minutes of Regular Meeting Wednesday November 16,2016 8.30 a.m. Golden Valley City Hall,Golden Valley MN Commissioners and city staff present: City Commissioner Alternate Commissioner Technical Advisory Committee Members(City Staff) Crystal Guy Mueller,Vice Chair NA Mark Ray Golden Valley Stacy Hoschka, Jane McDonald Black Jeff Oliver Secretary/Treasurer Medicine Lake Clint Carlson Absent NA Minneapolis Michael Welch Lisa Goddard Lois Eberhart Minnetonka Absent Absent Absent New Hope John Elder Absent Megan Albert,Chris Long, Bob Paschke Plymouth Ginny Black Absent Derek Asche St. Louis Park Jim de Lambert,Chair Patrick Noon Absent Robbinsdale Absent Michael Scanlan Richard McCoy Staff and Others Present: Administrator Laura Jester, Keystone Waters Engineer Karen Chandler,Jim Herbert,Jen Koehler- Barr Engineering Legal Counsel Troy Gilchrist, Kennedy&Graven Guests/Public Linda Loomis, Peter Enck, Lee Gustafson, Ron Quanbeck,John O'Toole, Bill Spychalla, Pat Schutrop 1 BCWMC November 16, 2016, Meeting Minutes 1. CALL TO ORDER AND ROLL CALL On Wednesday November 16, 2016, at 8:35 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.), Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission (BCWMC)and asked for roll call to be taken.The city of Minnetonka was absent from the roll call. 2. CELEBRATION OF SERVICE FOR LEN KREMER Commission Engineer Chandler reported on Len's history of service to the Commission, noting he served as the primary engineer from 1973 through 2011 and continues to serve in an advisory role. Several guests were in attendance at the meeting to help honor and recognize Mr. Kremer's contributions to the Commission. Guests introduced themselves and Mr. Kremer gave a presentation with information about historical flooding conditions in the watershed and the Commission's large projects over the decades including construction of the Bassett Creek Tunnel and other Flood Control Project structures. Commissioners, city staff, and guests offered praise and tributes to Mr. Kremer and shared stories about him and his diligent work with the Commission. It was noted that Mr. Kremer not only gathered partners and funding to complete the$40 million Flood Control Project, but also provided the foundation for and encouraged the progression of the BCWMC from a sole focus of flood protection to a broader mandate to improve water quality and actively conserve water resources. MOTION: Commissioner Welch moved to approve a resolution of appreciation for Len Kremer. Commissioner Black seconded the motion. Upon a vote,the motion carried 8-0. [City of Minnetonka was absent from the vote.] Mr. Kremer was presented with a certificate of appreciation and a book from the Commission. Photos with guests and past Commission chairs were taken. 3. CITIZEN FORUM ON NON-AGENDA ITEMS No comments from citizens. 4. APPROVAL OF AGENDA Administrator Jester noted that agenda items would be shifted to accommodate schedules of various Commissioners and guests. She suggested that item 613iii come before item 6A and that item 6C be addressed when guests from The Blake School arrive at the meeting. MOTION: Commissioner Black moved to approve the agenda as amended.Commissioner Elder seconded the motion. Upon a vote,the motion carried 8-0. [City of Minnetonka was absent from the vote.] S. CONSENT AGENDA Commissioner Welch requested that item 5E—Approval of Project at 226 Peninsula Road, Medicine Lake—be removed from the consent agenda. Page 2 of 7 BCWMC November 16, 2016, Meeting Minutes MOTION:Commissioner Black moved to approve the consent agenda as amended. Commissioner Elder seconded the motion. Upon a vote,the motion carried 8-0. ICity of Minnetonka was absent from the vote.] The following items were approved as part of the consent agenda:the October 20, 2016, Commission Meeting Minutes,the November 2016 Financial Report,the payment of invoices,and the Highway 169 drainage improvement project in Plymouth.] The general and construction account balances reported in the November 2016 Financial Report are as follows: Checking Account Balance $517,080.61 TOTAL GENERAL FUND BALANCE $517,080.61 TOTAL CASH & INVESTMENTS ON-HAND (11/08/16) $2,848,460.40 CIP Projects Levied—Budget Remaining ($3,966,977.19) Closed Projects Remaining Balance ($1,118,516.79) 2011-2015 Anticipated Tax Levy Revenue $6,710.47 2016 Anticipated Tax Levy Revenue $601,430.96 Anticipated Closed Project Balance ($510,375.36) 6. BUSINESS Biii. Consider Administrative Services Committee Recommendation—Staff Performance Evaluation Commissioner Mueller reported that the Administrative Services Committee met on November 4tH and that the committee requests that Commissioners,TAC members,and staff complete evaluations of Administrator Jester and Engineer Chandler such that feedback could be provided to these staff and improvements made, as needed. He noted that evaluations are due back to him via mail or email by November 30tH.Administrator Jester indicated she would send the Word document version of the evaluation form to Commissioners and TAC members along with Commissioner Mueller's mailing address. C. Receive Presentation of The Blake School 360 Project Administrator Jester introduced Will Bohrnsmen with the Blake School who then introduced teachers Lizz Buchanan, Elizabeth Flinsch, Lisa Sackreiter and student Emma Steffen. The group described their"360" project which included visiting and learning about four different BCWMC CIP projects with a group of photography and environmental sciences students. He reported that during a field trip in September,the students visited the projects and learned about them from city staff and Administrator Jester. Ms.Steffen described her experience, noting it was interesting to Page 3 of 7 BCWMC November 16, 2016, Meeting Minutes learn about the projects. She reported that students did a significant amount of research on historical and environmental aspects of the sites and the watershed. Mr. Bohrnsen reported that laminated cards with a QR code will be placed at each project location so that visitors can access the virtual tour on their mobile device.Administrator Jester reported the final "virtual tours"of the four projects are posted on the BCWMC website and that she is collaborating with the communications department at the Blake School to write a press release. She walked through the virtual tour of the Northwood Lake Project on the screen for Commissioners. The Blake School staff thanked the Commission for partnering on this project. Commissioners indicated that this was a great project that could possibly be promoted with other schools. Administrator Jester was directed to submit the press release to cities for inclusion in their newsletters. Administrator Jester was encouraged to find additional ways to promote the use of the virtual tours by the public. A. Receive Presentation on Medicine Lake Road and Winnetka Avenue Area(De Cola Ponds)Long- term Flood Mitigation Plan Commission Engineer Chandler provided a brief overview of the project, noting that it was the outcome of several studies due to the long history of flooding in the area, including flooding at the low point on Medicine Lake Road east of Winnetka Avenue,and downstream in the DeCola Ponds system.She reported that the Cities of Golden Valley, New Hope,and Crystal recognized the magnitude of flooding,the potential public safety issues,and the need to address the flooding issues. She reported that the three Cities supported the development of the long-term flood mitigation plan.She noted that Barr Engineering completed the long-term flood mitigation plan in May 2016 and that it outlines critical flood mitigation projects and planning level costs that can be used to direct future efforts. Mr. Oliver noted that flooding is still a reality in Golden Valley and New Hope and that flooding on Medicine Lake Road prevents emergency response in some areas. He noted a series of community meetings were held resulting in consensus that something needed to be done to address the issue, but that differences remain on ultimate solutions. Jen Koehler with Barr Engineering presented the results of the flood mitigation plan, noting the study took place between 2014—2016 and used Atlas 14 data which resulted in a 23%increase in flood levels. She reported that 39 structures are at risk of flooding during a 100-year event including commercial property,single family homes, and multifamily properties.She reported that the study found more focus needs to be given to providing additional flood storage in the watershed. [Commissioners Elder and Mueller depart the meeting.] Mr. Oliver noted that the Liberty Crossing redevelopment project in Golden Valley is addressing some flooding issues by providing flood storage and that other projects are underway as well. He noted that flood reduction is at the top of Golden Valley's legislative priorities for bonding in 2016 and 2017 and that the city has strong support from Minnesota Department of Natural Resources. Further, Mr.Oliver noted that improvements in water quality that are realized along with flood reductions also help improve the chance to receive funding. He noted that future BCWMC CIP projects(already on the 5-year CIP list and other projects in later years)will address flooding,along Page 4 of 7 BCWMC November 16, 2016, Meeting Minutes with water quality. There was some discussion about how potential flood reduction projects are prioritized. Ms. Koehler noted that the area is very complicated hydraulically,and that projects are prioritized according to property ownership, likelihood of implementation,and adjacency to flooding areas. Commissioner Carlson noted that several properties in the City of Medicine Lake are inundated with flood waters almost every year, preventing access to homes. Administrator Jester noted that the TAC and Commission will be considering a flood reduction CIP project in Medicine Lake in early 2017. There was further discussion about ways to reduce flooding in Golden Valley and New Hope including wetland restoration,and subsurface storage. Mr.Oliver reported that the Liberty Crossing Project includes excavation of contaminated sediment and underground stormwater storage and treatment. He also noted that an area south of the SEA School may use subsurface storage and treatment as well as multiple projects in New Hope. Commissioner Hoschka noted that city councils and planning commissions need to be educated about Atlas 14 precipitation amounts and resulting flood elevations. Commissioner Black praised Golden Valley, New Hope, and Crystal for working together to find solutions. [Commissioner Hoschka departs the meeting. Alt. Commissioner McDonald Black assumes Golden Valley representation.] Bi.Consider Administrative Services Committee Recommendations—Policy Manual Updates Administrator Jester reported that at their meeting on November 4th,the Administrative Services Committee discussed several policy-related items and that the committee forwards several recommendations to the Commission. She reported that the draft BCWMC Policy document included in the meeting packet includes an excerpt of the complete policy manual that has been a work in progress for several years. She noted that some sections were previously adopted and that others were never formally adopted. She walked through the policies recommended for approval by the committee including policies 2.1—2.11 (excluding 2.6),which cover internal governance policies. For Policy 2.4 regarding city responsibilities,Administrator Jester noted that the committee recommends that the"strategies to implement" policy be removed from the document as they are restated in the 2015 Watershed Management Plan and in the BCWMC Roles and Responsibilities document (which will be Appendix A in the policy manual). For Policy 2.7 regarding policies and procedures for public access to documents,Administrator Jester noted that it includes the approval of the Data Practices Procedure developed by the Commission's legal counsel in Appendix C.There was some discussion of the costs that can or should be charged for gathering and providing documents under this policy. Commissioner Welch suggested giving the Administrator discretion regarding fees for providing electronic documents. Administrator Jester noted that policy 2.8 would be revised to indicate that BCWMC consultants will be reimbursed mileage as specified in contracts and that Commissioners will not be allowed to be reimbursed for travel to and from regular BCWMC meetings. Page 5 of 7 BCWMC November 16, 2016, Meeting Minutes MOTION:Commissioner Welch moved to approved Policies 2.1—2.11 (excluding 2.6) in the policy manual, as presented and directed staff to revise the data practices procedure to give the Administrator discretion in charging for actual costs of gathering and transmitting electronic documents. Seconded by Alt.Commissioner McDonald Black. Upon a vote the motion carried 6-0. [The cities of Minnetonka, New Hope,and Crystal were absent from the vote.] Bii.Consider Administrative Services Committee Recommendations—Draft Policy for Cost Share of CIP Projects for Pollutant Removal Credit Administrator Jester provided background on the proposed policy reminding Commissioners that in 2015,the Commission agreed to allow the cities of New Hope and Golden Valley to take partial credit for pollutant removals from BCWMC CIP projects for adjacent city projects in order to comply with the Commission's water quality standards or Minimal Impact Design Standards(MIDS) requirements for linear developments/projects. She reported that this was allowed because the cities were providing some funding for the CIP projects, but that no guidance existed to help the Commission's decision-making process. She walked through the policies proposed by the Administrative Services Committee. Commissioner Welch indicated that the policies may need to allow for more flexibility, need to address the MS4 credit, and that the CIP feasibility study stage may be too early to set credits and cost sharing. Commissioners requested Commissioner Welch provide input on the draft policy and that the TAC review the revised policy for consideration at a future Commission meeting. SE.Approval of Project at 226 Peninsula Road, Medicine Lake (Previously on consent agenda.) Commissioner Welch asked about wetland impacts and whether or not a wetland buffer would be required. Commission Engineer Chandler reported that the BCWMC wetland buffer requirements are to be included in member city ordinances and enforced by cities. She noted that Commission Engineers do not review projects for buffers. MOTION:Commissioner Carlson moved to approve the proiect with recommendations in the Engineer's memo.Seconded by Commissioner Welch. Discussion: Commissioner Black indicated that she did not support that motion because other cities are implementing floodplain and wetland protections and that the city of Medicine Lake is not taking a proactive approach with projects in their city. Commissioner Carlson noted that the homeowner at 226 Peninsula Road had spent a considerable amount of money addressing the issue correctly and that many other homeowners are in the same position of needing more reliable access to their homes during high water.There was further discussion about wetland buffers,their implementation in Plymouth, and the previous opportunity the Commission had to enforce buffer requirements during development of the 2015 Watershed Plan. Upon a vote,the motion carried 5-1. [Plymouth voted against the motion. The cities of Minnetonka, New Hope, and Crystal were absent from the vote.] Page 6 of 7 BCWMC November 16, 2016, Meeting Minutes 7. COMMUNICATIONS A. Administrator's Report Administrator Jester reported that she will participate on a panel discussion regarding development of local water management plans at the Met Council's"Plan It"conference December 13th. She noted she would send the conference announcement to TAC members. B. Chair No report. C. Commissioners No report. D. TAC Members No report. E. Committees Administrator Jester noted the upcoming APM/AIS and Administrative Services Committee meetings. F. Legal Counsel No report. G. Engineer Commission Engineer Chandler reported that the Highway 169 project will have no wetland impacts and clarified that MnDOT is the LGU for administering the Wetland Conservation Act on MnDOT projects. 8. INFORMATION ONLY(Available http://www.bassettcreekwmo.org/document/meeting-materials- minu/meeting-materials/wednesday-november-16-2016 ) A. CIP Project Updates: Now Available Online http://www.bassettcreekwmo.org/proiects B. Grant Tracking Summary and Spreadsheet C. ERF Grant Application for Main Stem Erosion Repair Project(2017CR-M) D. Clean Water MN Campaign Updated Website: http://www.cleanwatermn.org/ E. WCA Notice of Application Four Seasons Mall Redevelopment, Plymouth F. WCA Notice of Application Nathan Property, Plymouth G. Mississippi River Forum-State of the River Report: https://www.nps.gov/miss/learn/nature/riverforum.htm H. 2016 Children's Water Festival Certificate, Reports, Letters from Students 9. ADJOURNMENT-Chair de Lambert adjourned the meeting at 11:40 a.m. Signature/Title Date Signature/Title Date Page 7 of 7 Executive Summary For Action Golden Valley City Council Meeting January 17, 2017 Agenda Item 3. D. 1. Indoor Play Structure at the New Brookview Prepared By Rick Birno, Director of Parks and Recreation Summary The new Brookview includes an indoor play area for youth and families. Staff advertised and sent out a request for proposal (RFP) for competitive bids to provide a new indoor play structure during September of 2016. Five proposals were submitted and reviewed by the project architect and staff. The submitted proposals received are as follows: Indoor Play Structure Bids: National Playground $212,496.18 Orcacoast Playgrounds (MN/WI Playground)$296,500.00 Play Power/Soft Play $356,141.00 International Playground Company $387,942.00 Commercial Recreation Specialty $397,000.00 The amount in the project budget for the indoor play structure is $400,000. After review, the low bid proposal was rejected by both the project architect and staff. The proposal did not meet the intent of the RFP. Specific areas identified include however not limited to overall use of both vertical and horizontal space, space allowed for and creativity of pre-school play area, creativity of structure design, overall play value, and structure capacity. Staff is recommending the next low bid proposal, Orcacoast (distributed through Minnesota/Wisconsin Playground) for the total expense of $296,500. Staff is also recommending a change order in addition to the base bid proposal. Due to the nature of the competitive bid process, key elements, custom concepts and play value amenities are difficult to specify. After review of the base bid design, staff is recommending that a large backyard entry focal point tree concept with logo be added. In addition to the tree, staff is also recommending additional upper level horizontal suspension areas be added at the top of the proposed structure. Play value amenities have been added throughout the structure including bumper balls, activity bags, crawl tubes, structure windows, roof liners and triangle decks. The amount for all of the change order additions with installation is $58,503. The total for the base bid project and the change order is $355,003 and lower than the next competitive bid in the formal process. Installation of the proposed equipment in the new Brookview is scheduled for late summer of 2017. The proposed equipment conforms to all ADA, ASTM (F1918-12) and the IBC section #424 for indoor play structures. Attachments: •Images of proposed indoor play structure (3 pages) Recommended Action Motion to authorize City Manager, contingent upon City Attorney review, to sign contract for the purchase and installation of indoor playground equipment at the new Brookview from Orcacoast- Minnesota/Wisconsin Playground for an amount of $296,500. Motion to authorize City Manager, contingent upon City Attorney review, to sign contract for the change order addition for the indoor playground equipment at the new Brookview from Orcacoast- Minnesota/Wisconsin Playground for an amount of $58,503. Perspective – South East View Drawn by: Checked by: N.T.S. Date: Rev. No: Scale : N o t e s : P r o j e c t N a m e : D i m e n s i o n s : 2012 Orcacoast Playground All Right Reserved...May Not Copied In Whole Or In Part...Image Above Are For Illustrative Purpose Only Actual Colours May Vary From Colour Shown.c Note: Client To Verify All Site Dimensions and Ceiling Height, Actual Colours May Vary. ME 02 Oct. 31, 2016 4 2 '-0 " x 3 6 '-0 " x 2 8 '-0 " RV P e r s p e c t i v e – S o u t h E a s t V i e w B r o o k v i e w C o m m u n i t y C e n t r e Floor finish by others P r e l i m i n a r y D r a w i n g N o t f o r C o n s t r u c t i o nPreliminary D r a w i n g N o t f o r C o n s t r u c t i o n Perspective – South East View 2 Drawn by: Checked by: N.T.S. Date: Rev. No: Scale : N o t e s : P r o j e c t N a m e : D i m e n s i o n s : 2012 Orcacoast Playground All Right Reserved...May Not Copied In Whole Or In Part...Image Above Are For Illustrative Purpose Only Actual Colours May Vary From Colour Shown.c Note: Client To Verify All Site Dimensions and Ceiling Height, Actual Colours May Vary. ME 02 Oct. 31, 2016 4 2 '-0 " x 3 6 '-0 " x 2 8 '-0 " RV P e r s p e c t i v e – S o u t h E a s t V i e w 2 B r o o k v i e w C o m m u n i t y C e n t r e Floor finish by others P r e l i m i n a r y D r a w i n g N o t f o r C o n s t r u c t i o nPreliminary D r a w i n g N o t f o r C o n s t r u c t i o n Perspective – Front View Drawn by: Checked by: N.T.S. Date: Rev. No: Scale : N o t e s : P r o j e c t N a m e : D i m e n s i o n s : 2012 Orcacoast Playground All Right Reserved...May Not Copied In Whole Or In Part...Image Above Are For Illustrative Purpose Only Actual Colours May Vary From Colour Shown.c Note: Client To Verify All Site Dimensions and Ceiling Height, Actual Colours May Vary. ME 02 Oct. 31, 2016 4 2 '-0 " x 3 6 '-0 " x 2 8 '-0 " RV P e r s p e c t i v e – F r o n t V i e w B r o o k v i e w C o m m u n i t y C e n t r e Floor finish by others P r e l i m i n a r y D r a w i n g N o t f o r C o n s t r u c t i o nPreliminary D r a w i n g N o t f o r C o n s t r u c t i o n Executive Summary For Action Golden Valley City Council Meeting January 17, 2017 Agenda Item 3. E. Award Contract for the DeCola Pond F Dredging Project #16-19 Prepared By Jeff Oliver, PE, City Engineer Tom Hoffman, Water Resources Technician Summary The City of Golden Valley has a National Pollutant Discharge Elimination System (NPDES) permit through the Minnesota Pollution Control Agency (MPCA) to discharge stormwater into public water ways. One of the conditions of the permit is that routine and major maintenance be performed to keep the best management practices of the City functioning as designed. Stormwater ponds are designed to treat stormwater before discharging further downstream. The ponds slow the water and allow a greater amount of time for sediment and other pollutants to filter out of the water column and to the bottom of the pond. Over time the material on the bottom of the pond accumulates and lowers the treatment capacity of the pond. In order to keep the capacity for stormwater treatment, periodic dredging of these sediments is required and dredging will allow the stormwater pond to maximize the water quality treatment. In 2015, approval was given by council for staff to complete a Stormwater and wetland assessment program to determine which ponds are in need of dredging. DeCola Pond F was identified as a high priority for dredging. In 2016, approval was given by council for staff to Staff advertised for bids from qualified contractors to have the pond dredging performed. Staff received the following bids listed below: Rachel Contracting $159,811 Ramsey Companies $176,100 U.S. Site Work $180,801 Frattalone Companies $185,580 New Look Contracting, Inc.$188,415 Veit & Company, Inc.$196,412 Swan Companies $218,191 Peterson Companies $262,166 Staff has reviewed the bids and has found them to be accurate and acceptable. The 2016-2020 Capital Improvement Program (CIP) SS#23 included $150,000 to fund this project of which $21,750 was used for design services and plans. The remaining funds will be used from the 2017-2021 CIP #SS-12. Attachments •Location Map (1 page) Recommended Action Motion to award a contract for the dredging of DeCola Pond F to Rachel Contracting in the amount of $159,811. pw ■ -_�,,,..ter; r 14 AM -.ka-I .µms + �,.' �.�•�.' ! ..e ". :, k 1: !: r ,:q kIr. O ry _ � �� N`' - � y e. i � sem•• �.-.- - x}�• ' s r O � • }; _ - .. r,m.o„:gnu• U1W. Aw } �Vi f t AtC7, LO IF � � F},+�1 �.: •.: � �, r�... ; , �i � x'18. I N � e t , �• _A �. r 04. . a Executive Summary For Action Golden Valley City Council Meeting January 17, 2017 Agenda Item 3. F. Execute Hennepin County Residential Recycling Grant Agreement Prepared By Marc Nevinski, Physical Development Director Summary The City has a grant agreement with Hennepin County that will provide SCORE (Select Committee On Recycling and Environment) funds from the state to fund the collection of curbside recycling. The agreement is from January 1, 2017 to December 31, 2020, although it may be amended. This agreement is similar to previous agreements in that it identifies a funding formula and schedule for annual grant payments but differs that the county has adopted new policies to allocate more money to cities for organics collection. Under this new policy SCORE funds will be increasingly allocated to fund organics collection, thereby reducing the amount of dollars available for curbside recycling. Specifically, cities will see a 20% reduction in SCORE funds for recycling in 2017, and an additional 10% reduction each year until 2020 when SCORE funds will be evenly split between organics and recycling. Golden Valley is projected to see a $6000 reduction in SCORE funding in 2017. The total funding from Hennepin County is about 13.4% of the total revenue or $61,250 for 2017. At this time, it is recommended that Council adopt the resolution so that SCORE funds can be received in 2017. Staff will explore options for organics collection and also prepare for the tri-city recycling contract to end in December 2018. Attachments •Resolution to Authorize Execution of Residential Recycling Grant Agreement with Hennepin County (1 page) •Hennepin County Residential Recycling Funding Policy (9 pages) Recommended Action Motion to adopt Resolution authorizing the City Manager to execute the Residential Recycling Grant Agreement with Hennepin County. Resolution 17-05 January 17, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING EXECUTION OF RESIDENTIAL RECYCLING GRANT AGREEMENT WITH HENNEPIN COUNTY WHEREAS, pursuant to Minnesota Statutes, Chapter 115A.552, Counties shall ensure that residents have an opportunity to recycle; and WHEREAS, Hennepin County Ordinance 13 requires that each city implement and maintain a recycling program; and WHEREAS, the Hennepin County Board revised and adopted the Hennepin County Residential Recycling Funding Policy effective January 1, 2017, to December 31, 2020, to incorporate requirements to allocate a percentage Select Committee on Recycling and the Environment (SCORE) funds annually on organics recycling; and WHEREAS, in order to receive grant funds the City must sign the agreement; and WHEREAS, The City wishes to receive these grant funds each year. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley, that the City Council accepts the agreement as proposed. BE IT FURTHER RESOLVED, that the City Council authorizes the City Manager to execute such Residential Recycling Grant Agreement with the County. ____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Attachment A Hennepin County Residential Recycling Funding Policy January 1, 2017 — December 31, 2020 Board Adopted: November 29, 2016 Public Works Environment and Energy Department I. Policy Description A. Background The Hennepin County Board of Commissioners has determined that curbside collection of rec clables and organics from Hennepin Count residents is an effective strategy to reduce Y 9 P Y reliance on landfills, prevent pollution, conserve natural resources and energy, improve public health, support the economy, and reduce greenhouse gases.Therefore, the county adopted the goals established in State Statute and by the Minnesota Pollution Control Agency (MPCA) in its Metropolitan Solid Waste Management Policy Plan and developed a Residential Recycling Funding Policy to help reach a 75% recycling rate by 2030. The county will distribute all Select Committee on Recycling and the Environment (SCORE) funds received from the state to cities for curbside collection of residential recyclables and organics. If cities form a joint powers organization responsible for managing a comprehensive recycling and waste education system for the residents of those cities, the county will distribute recycling and organics grants to that organization. Cities are expected to fulfill the conditions of the policy. B. Term of the Policy Hennepin County is committed to implement this policy and continue distributing all SCORE funds received from the state for the purpose of funding curbside residential recycling and organics programs from January 1, 2017 through December 31, 2020. The county may revise this policy if it determines changes are needed to assure compliance with state law and MPCA goals established for metropolitan counties. In the event that SCORE funds are eliminated from the state budget or significantly reduced, the county will consult with municipalities at that time and develop a subsequent recommendation to the board on continuation of this policy and future funding of curbside recycling and organics programs. C. Grant Agreements Each municipality seeking funding under the terms of the Residential Recycling Funding Policy must enter into a recycling grant agreement with the county for a term concurrent with the expiration of this policy, December 31, 2020. The grant agreement must be accompanied by a resolution authorizing the city to enter into such an agreement. D. Fund Distribution The county will distribute to Hennepin County municipalities 100% of SCORE funds that the county receives from the state. SCORE funds will be dedicated to two different purposes: 1) 1 curbside recycling and 2) curbside organics recycling. SCORE funds are based on revenue received by the State of Minnesota from the solid waste management (SWM) tax on garbage services. SCORE funds are subject to change based on the SWM tax revenue received by the state and funds allocated by the legislature. Funds distributed to municipalities for the current calendar year will be based on SCORE funds received by the county in the state's corresponding fiscal year. II. Recycling A. Allocation of Funds The following formula will be utilized to determine a city's recycling SCORE grant each year. Percent of SCORE funds allocated to curbside recycling: 2017 80% 2018 70% 2019 60% 2020 50% City recycling grant calculation: Number of households with curbside recycling in city Total SCORE Recycling grant ------------------------------- x Funds available = amount available Total number of households for recycling to the city with curbside recycling in county Eligible residential households are defined as single family through eight-plex residential buildings or other residential buildings where each housing unit sets out its own recycling container for curbside collection. The number of eligible households will be determined by counting the number of eligible households on January 1 of each funding year. The city will report the number in its application for funding. B. Application for Funding Each municipality must complete an annual grant application by February 15 to receive funding for that year. The application consists of a web-based report and a planning document provided by the county. The web-based report asks for contract, program, tonnage, and financial 2 information. The participation rate for the curbside recycling program must also be included in the web-based report. The municipality must calculate its participation rate during the month of October. The methodology for measuring participation must be provided to the county upon request. The planning document asks for a description of activities the city will implement to increase recycling and make progress toward county objectives. C. Use of Funds The following requirements apply to the use of recycling funds: 1. All grant funds accepted from the county must be used for waste reduction and recycling capital and operating expenses in the year granted. The county will not reimburse any funds in excess of actual expenses. 2. A municipality or joint powers organization may not charge its residents through property tax, utility fees, or any other method for the portion of its recycling program costs that are funded by county grant funds. 3. Municipalities must establish a separate accounting mechanism, such as a project number, activity number, or fund that will separate recycling revenues and expenditures from other municipal activities, including solid waste and yard waste activities. 4. Recycling and waste reduction activities, revenues, and expenditures are subject to audit. 5. Municipalities that do not contract for curbside recycling services will receive grant funds provided that at least 90% of the grant funds are credited back to residents and the city meets all minimum program requirements. The additional 10% may be used for municipal administrative and promotional expenses. D. City Requirements 1. Materials Accepted At a minimum, the following materials must be collected curbside: • Metal food and beverage cans; • Glass food and beverage containers; • Cardboard boxes; • Newspaper and inserts; • Mail, office and school papers; 3 • Cereal, cracker, pasta, cake mix, shoe, gift, and electronics boxes; • Boxes from toothpaste, medications and other toiletries; • Magazines and catalogs; • Aseptic and gable-topped containers; and • Plastic bottles and containers,#1 - Polyethylene Terephthalate (PET, PETE), #2 High Density Polyethylene (HDPE), #4- Low Density Polyethylene(LDPE) and #5- Polypropylene (PP) plastic bottles, except those that previously contained hazardous materials or motor oil. The county may add materials to this list and require municipalities to begin collection within one year of receiving notification from the county. Municipalities will notify the county if materials not found on this list will be collected. 2. Education and Outreach The partnership between the county and municipalities has been highly effective in educating residents and motivating behavior change. In order to continue this partnership and increase these efforts, program activities of municipalities must be coordinated with county and regional efforts. Municipalities must adhere to the following requirements: a. Use county terminology when describing recycling guidelines, including the description of materials accepted and not accepted, preparation guidelines, and promotional materials; b. Use images provided by the county or the Solid Waste Management Coordinating Board (SWMCB) if using images of recyclables; c. Provide recycling information on the city's website, including materials accepted and not accepted, a recycling calendar, and links to county resources; d. Mail a recycling guide to residents each year using a template developed jointly with the county. The county will design and print the guide. If a municipality does not use the template produced by the county, the municipality may develop its own guide at the municipality's expense, but it must be approved by the county. If the municipality relies on the hauler to provide the recycling guide, this guide requires approval by the county. e. Complete two educational activities from a menu of options developed by the county. 4 Any print material that communicates residential recycling guidelines that were not provided by the county template will require county approval. This does not apply to waste reduction and reuse, articles on recycling that do not include guidelines, or social media posts.The county will respond within five business days to any communication piece submitted. 3. Recycling Performance On an annual basis, municipal recycling programs must demonstrate that a reasonable effort has been made to maintain and increase the pounds of recyclables per household collected from their residential recycling programs. If a municipality does not demonstrate measureable progress, a recycling improvement plan must be submitted by the municipality within 90 days of being notified by the county. The recycling improvement plan must be negotiated with the county and specify the efforts that will be undertaken by the municipality to improve its recycling program to yield the results necessary to achieve county objectives. In cooperation with the county, the municipality may be required to participate in waste and recycling sorts to identify recovery levels of various recyclables in its community. Based on the results of the study, the county and municipality will collaborate to increase the recovery of select recyclable materials being discarded in significant quantities. E. Grant Payments The county will make two equal payments to the municipality. One payment will be made after the county receives the application, which consists of the web-based report and the planning document. A second payment will be made after basic program requirements, education and outreach requirements, and recycling performance have been confirmed and approved.If the municipality meets the county requirements, both payments will be made during the same calendar year. Funding will be withheld until the municipality meets the requirements of this policy. III. Organics Recycling A. Allocation of Funds The following formula will be utilized to determine a city's organics recycling SCORE grant each year: 5 Percent of SCORE funds allocated to curbside organics recycling: 2017 20% 2018 30% 2019 40% 2020 50% City organics recycling grant calculation: Number of households with curbside organics in city Total SCORE Organics grant --------------------------------- x funds available for = amount available Total number of households organics to the city with curbside organics in county If the formula above results in cities receiving grants where the dollar amount per participating household is greater than $25 per year, then a cap will apply. The funding cap per participating household is $25 per year. The most the county will grant a city is $25 per participating household per year. If funds are left over because of the cap, those funds will carry over into the following year's SCORE funds. Eligible residential households are defined as single family through eight-plex residential buildings or other residential buildings where the household is signed up for organics service and the household sets out its own container with organics for curbside collection. The number of eligible households will be determined by counting the number of eligible households on September 1 of each funding year. The city will report the number in the application for funding. B. Application for Funds Each municipality must complete an annual application provided by the county by September 1 to receive funding. As a part of the application, a city must submit the number of households signed up for and receiving curbside organics service. C. Use of Funds The grant funds may be used for program expenses, including the following: • Discount to new customers • Discount to existing customers • Referral incentives • City contract costs 6 • Education and outreach • Compostable bags • Kitchen containers • Carts Program administration is not an eligible expense. Yard waste expenses are not eligible. If organics are co-collected with other waste, the organics expenses must be tracked separately. If a city passes funds through to a hauler, 100% of those funds must be credited to residents' bills. In addition, the following requirements apply: • All grant funds must be used during the term of the agreement. Funds not spent must be returned to the county. • Funds must be expended on eligible activities per Minnesota State Statute 115A.557. • A municipality or joint powers organization may not charge its residents through property tax, utility fees, or any other method for the portion of its organics program costs that are funded by county grant funds. • Municipalities must account for organics expenditures separately upon request by the county. Expenditures are subject to audit. D. Education and Outreach Requirements The partnership between the county and municipalities has been highly effective in educating residents and motivating behavior change. In order to continue this partnership and increase these efforts, program activities of municipalities must be coordinated with county and regional efforts. The following requirements apply: 1. Use county terminology when describing organics recycling guidelines, including the description of materials accepted and not accepted, preparation guidelines, and promotional materials; 2. Use images provided by the county or the SWMCB if using images of organic materials; 3. Provide organics recycling information on the city's website, including material accepted and not accepted, service options, and links to county resources; 4. Work with the county to develop promotional resources to increase participation. 7 E. Reporting A report on the city's organics program must be submitted electronically to the county by February 15 following each year. The report must include, but is not limited to, the following: Basic Program Information • Hauler(s) • Collection method • Where organics were delivered to and processed • Is service opt-in or opt-out • Cost of service to residents; contract cost for city • How the service was billed • Items included in service, such as curbside collection, cart, compostable bags, etc. Results • Tons • Number of households signed up • Average pounds per household per year • Participation (set-out rate on pickup day) • Program costs • How funds were used F. Grant Payment The county will make one organics grant payment to a municipality each year. The payment will be made after the county receives the application and confirms that the municipality meets the requirements of this policy. 8 Executive Summary For Action Golden Valley City Council Meeting January 17, 2017 Agenda Item 3. G. Acceptance of Grants and Donations Prepared By Sue Virnig, Finance Director Summary City Council is asked to consider and approve the following resolution for the listed grants and donations made for various City activities. A thank you letter will be sent by the appropriate staff for those donations listed. The attachment(s) will include a description of the grants or donations received. Attachments •Resolution Accepting Grants and Donations (1 page) Recommended Action Motion to adopt Resolution Accepting Grants and Donations. Resolution 17-06 January 17, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING GRANTS AND DONATIONS WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which amended the Donation/Gift policy; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council; and WHEREAS, Grants need to be approved before acceptance unless approval is given with the initial request. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following grants and donations: Park & Recreation: Grant MN Twins Baseball Issacson Park Dugout $15,000 Donation Caribou (Byerlys)Winter Family Festival Hot Chocolate/Coffee Valued at $200 _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. eityo�f ;., ��d�rt � . . . �a, �,,'�T City Administration/Council �r 763 593 3989/763 593 8109(fax} Executive Summary For Action Golden Valley City Council Meeting January 17, 2017 Agenda Item 3. H. Approval of 2017 Pay Equity Implementation Report Prepared By Chantell Knauss, Assistant City Manager Summary Attached is the City of Golden Valley's 2017 Pay Equity Implementation Report. The City of Golden Valley is required to file this report every three years in order to comply with the requirements of the 1984 Local Government Pay Equity Act (LGPEA). The report must be submitted, after being approved by the governing body,to Minnesota Management and Budget (MMB) by lanuary 31, 2017.The Compliance Report shows that the City is in compliance with the requirements of the Pay Equity Act. Background In 1984 the Minnesota Legislature passed comparable worth law known as the Pay Equity Act. The purpose of this law was to reduce the perceived wage disparity between government jobs held largely by males and those predominantly held by females. Each local government jurisdiction must periodically submit a Pay Equity Implementation Report, as provided by Minnesota Statutes, Section 471.9981,to determine whether or not it is in compliance with the law. This report is based upon the employees hired and salaries paid as of December 31, 2016. Attached is a copy of the report that the City must send to Minnesota Management and Budget (MMB). Please be aware that the maximum salaries include the maximum City contribution for insurance as required by the reporting criteria. Actual salaries and actual insurance may vary from this amount. Attachments • 2017 Pay Equity Implementation Report (7 pages) Recommended Action Motion to approve and authorize the Mayor to sign the attached Pay Equity Implementation Report. Adoption of this motion will allow the City to submit its Pay Equity Implementation Report by January 31, 2017, as required by state law. Compliance Report Jurisdiction: Contact:Phone: Golden Valley 7800 Golden Valley Road Golden Valley MN 55427 2017 Case: Report Year: 1 - 2016 Data (Private (Jur Only)) Chantell Knauss cknauss@goldenvalleymn.gov(763) 593-3989 E-Mail: The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = Male Classes Female Classes a. # At or above Predicted Pay b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) * *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = (Result is A divided by B) A. Avg. # of years to max salary for male jobs = B. Avg. # of years to max salary for female jobs = IV. EXCEPTIONAL SERVICE PAY TEST = (Result is B divided by A) A. % of male classes receiving ESP * B. % of female classes receiving ESP *(If 20% or less, test result will be 0.00) 51 22 3 76 120 35 14 169 6,321.30 6,505.40 6,284.75 107.84 26 12 25 10 51 22 49.02 45.45 153 -3.675 $96 $536 96.78 3.96 4.09 0.00 7.84 0.00 Job Nbr Class Title Nbr Males Nbr Females Class Type Jobs Points Min Mo Salary Max Mo Salary Yrs to Max Salary Yrs of Service Exceptional Service Pay 2016 DataCase: Golden Valley Job Class Data Entry Verification List 330LGID: 1 Community Center Bldg Attend 3 0 M 82 $1,976.00 $2,504.00 5.00 0.00 2 Golf Custodian 1 0 M 82 $1,834.00 $2,298.00 5.00 0.00 3 Starter/Ranger 3 0 M 117 $1,646.00 $1,769.00 2.00 0.00 4 Golf Maintenance Operator 1 0 M 117 $1,908.00 $2,393.00 5.00 0.00 5 Grill Cashier 2 4 B 117 $1,716.00 $2,149.00 5.00 0.00 6 Par 3 Cashier 1 0 M 117 $1,716.00 $2,149.00 5.00 0.00 7 Pro Shop Cashier 2 0 M 117 $1,834.00 $2,298.00 5.00 0.00 8 Driving Range Supervisor 1 0 M 117 $1,716.00 $2,149.00 5.00 0.00 9 Golf Maintenance Laborer 4 0 M 125 $1,834.00 $2,298.00 5.00 0.00 10 Public Works Seasonal Maint 7 0 M 125 $1,834.00 $2,298.00 5.00 0.00 11 Lead Pro Shop Cashier 0 1 F 125 $2,191.00 $2,750.00 5.00 0.00 12 Golf Maintenance Tech 1 0 M 125 $2,191.00 $2,750.00 5.00 0.00 Longevity 13 Golf Staff Coordinator 6 0 M 125 $2,570.00 $3,121.00 5.00 0.00 Longevity 14 Golf Office Assistant 0 1 F 144 $2,012.00 $2,608.00 5.00 0.00 15 Office Clerk 0 1 F 144 $3,071.00 $3,657.00 4.00 0.00 16 Receptionist 0 1 F 144 $3,071.00 $4,303.00 4.00 0.00 17 Turf Maintenance Asst 1 0 M 144 $3,075.00 $4,953.00 4.00 0.00 18 Community Service Officer 4 1 M 169 $3,225.00 $4,581.00 1.00 0.00 19 Motor Vehicle Lic Clerk 0 3 F 169 $3,293.00 $5,212.00 4.00 0.00 20 Community Service Officer-Lead 1 0 M 171 $3,289.00 $4,739.00 1.00 0.00 21 AP Tech/Assessments 0 1 F 177 $3,891.00 $5,924.00 4.00 0.00 22 AP Tech/Utility Billing 0 1 F 177 $3,891.00 $5,924.00 4.00 0.00 23 Accounting Technician 0 1 F 177 $3,891.00 $5,924.00 4.00 0.00 24 Graphic Designer/Web Special 0 1 F 177 $3,728.00 $5,730.00 4.00 0.00 25 Administrative Asst 0 12 F 183 $3,891.00 $5,924.00 4.00 0.00 26 Communications Specialist 1 0 M 183 $3,891.00 $5,924.00 4.00 0.00 27 Turf Maintenance Foreman 1 0 M 183 $3,892.00 $5,925.00 4.00 0.00 28 Engineering Tech I 1 0 M 183 $4,036.00 $6,290.00 4.00 0.00 29 Golf Mechanic 1 0 M 187 $3,991.00 $6,043.00 4.00 0.00 30 Public Works Maintenance 21 0 M 197 $3,948.00 $6,049.00 3.00 0.00 Performance 31 Public Works Crew Leader 4 0 M 230 $5,509.00 $6,801.00 0.00 30.00 32 Accountant 0 1 F 238 $5,482.00 $7,818.00 4.00 0.00 33 Assistant Forrester 1 0 M 238 $4,471.00 $6,615.00 4.00 0.00 34 Golf Operations Coordinator 1 0 M 238 $4,200.00 $6,462.00 4.00 0.00 35 Asst Golf Operations Manager 0 1 F 262 $4,637.00 $6,812.00 4.00 0.00 36 Building Inspector 2 0 M 275 $5,282.00 $7,581.00 4.00 0.00 37 Public Works Inspector 1 0 M 275 $5,282.00 $7,581.00 4.00 0.00 38 Engineer 1 0 M 275 $5,236.00 $7,525.00 4.00 0.00 39 Police Officer 13 3 M 280 $4,181.00 $7,647.00 3.00 0.00 Performance 40 Police Officer - Special Assig 3 2 B 280 $4,499.00 $7,964.00 0.00 0.00 Longevity 41 Water Resources Tech 1 0 M 282 $4,471.00 $6,614.00 4.00 0.00 42 GIS Technician 0 1 F 282 $4,471.00 $6,614.00 4.00 0.00 43 IT Technician 1 0 M 282 $4,983.00 $7,225.00 4.00 0.00 44 City Clerk 0 1 F 284 $6,064.00 $8,511.00 4.00 0.00 45 Accounting Coordinator 0 1 F 285 $6,094.00 $8,547.00 4.00 0.00 46 Public Works Inspector 1 0 M 285 $5,282.00 $7,581.00 4.00 0.00 47 Deputy Registrar Supervisor 0 1 F 291 $5,350.00 $7,661.00 4.00 0.00 48 Support Services Coordinator 0 1 F 291 $5,350.00 $7,661.00 4.00 0.00 49 Battalion Chief 1 0 M 291 $5,350.00 $7,661.00 4.00 0.00 50 Engineering Tech III 1 0 M 314 $5,572.00 $7,924.00 4.00 0.00 51 Public Works Specialist 1 0 M 323 $5,573.00 $7,927.00 4.00 0.00 52 Chief Building Inspector 1 0 M 332 $5,558.00 $7,909.00 4.00 0.00 53 Associate Planner/Grant Writer 0 1 F 342 $4,897.00 $7,121.00 4.00 0.00 54 Recreation Supervisor 2 1 B 366 $5,400.00 $7,721.00 4.00 0.00 55 Vehicle Maint Foreman 1 0 M 372 $5,791.00 $8,186.00 4.00 0.00 56 Sergeant 7 1 M 382 $7,251.00 $9,313.00 2.00 0.00 57 Park Supervisor 1 0 M 385 $6,670.00 $9,413.00 4.00 0.00 58 Street Maintenance Supervisor 1 0 M 385 $6,670.00 $9,233.00 4.00 0.00 1 Job Nbr Class Title Nbr Males Nbr Females Class Type Jobs Points Min Mo Salary Max Mo Salary Yrs to Max Salary Yrs of Service Exceptional Service Pay 2016 DataCase: Golden Valley Job Class Data Entry Verification List 330LGID: 59 Building Official 1 0 M 389 $7,241.00 $9,912.00 4.00 0.00 60 Planning Manager 1 0 M 389 $7,241.00 $9,912.00 4.00 0.00 61 Communications Manager 0 1 F 393 $6,255.00 $8,909.00 4.00 0.00 62 Golf Operations Manager 1 0 M 394 $6,272.00 $8,929.00 4.00 0.00 63 Greens Superintendent 1 0 M 394 $6,272.00 $8,929.00 4.00 0.00 64 IT Coordinator 0 1 F 417 $7,382.00 $10,277.00 4.00 0.00 65 Utility Supervisor 1 0 M 430 $6,670.00 $9,233.00 4.00 0.00 66 Deputy Fire Chief 1 0 M 503 $7,022.00 $9,652.00 4.00 0.00 67 Police Commander 1 0 M 515 $7,710.00 $10,668.00 4.00 0.00 68 Public Works Maint Manager 1 0 M 525 $7,710.00 $11,017.00 4.00 0.00 69 City Engineer 1 0 M 551 $8,746.00 $12,275.00 4.00 0.00 70 Assistant City Manager 0 1 F 588 $8,746.00 $11,933.00 4.00 0.00 71 Fire Chief 1 0 M 618 $9,243.00 $12,296.00 4.00 0.00 72 Director of Parks & Rec 1 0 M 682 $8,888.00 $11,873.00 4.00 0.00 73 Finance Director 0 1 F 754 $9,033.00 $12,281.00 4.00 0.00 74 Police Chief 1 0 M 793 $9,532.00 $12,860.00 4.00 0.00 75 Physical Development Director 1 0 M 800 $9,661.00 $12,793.00 4.00 0.00 76 City Manager 1 0 M 1,192 $12,871.00 $14,163.00 0.00 1.00 76Job Number Count: 2 Case : 2016 Data Predicted Pay Report for Golden Valley 1/13/2017 0 200 400 600 800 1000 1200 0 2000 4000 6000 8000 10000 12000 14000 16000 Male Jobs Female Jobs Balanced Jobs Predicted Pay Line Continuation (Min)Line Continuation (Max) Points Sa l a r y Page 1 of 4 1/13/2017 Job Nbr Job Title Job Points Max Mo Salary Job Type Nbr Males Pay Difference Predicted Pay Nbr Females Total Nbr Predicted Pay Report for Golden Valley Case : 2016 Data 1 Community Center Bldg Attend 82 $2,504.00 Male 3 $729.95 $1,774.05 0 3 2 Golf Custodian 82 $2,298.00 Male 1 $523.95 $1,774.05 0 1 3 Starter/Ranger 117 $1,769.00 Male 3 ($1,096.31)$2,865.31 0 3 4 Golf Maintenance Operator 117 $2,393.00 Male 1 ($472.31)$2,865.31 0 1 5 Grill Cashier 117 $2,149.00 Balanced 2 ($716.31)$2,865.31 4 6 6 Par 3 Cashier 117 $2,149.00 Male 1 ($716.31)$2,865.31 0 1 7 Pro Shop Cashier 117 $2,298.00 Male 2 ($567.31)$2,865.31 0 2 8 Driving Range Supervisor 117 $2,149.00 Male 1 ($716.31)$2,865.31 0 1 9 Golf Maintenance Laborer 125 $2,298.00 Male 4 ($816.74)$3,114.74 0 4 10 Public Works Seasonal Maint 125 $2,298.00 Male 7 ($816.74)$3,114.74 0 7 11 Lead Pro Shop Cashier 125 $2,750.00 Female 0 ($364.74)$3,114.74 1 1 12 Golf Maintenance Tech 125 $2,750.00 Male 1 ($364.74)$3,114.74 0 1 13 Golf Staff Coordinator 125 $3,121.00 Male 6 $6.26 $3,114.74 0 6 14 Golf Office Assistant 144 $2,608.00 Female 0 ($1,100.87)$3,708.87 1 1 15 Office Clerk 144 $3,657.00 Female 0 ($51.87)$3,708.87 1 1 16 Receptionist 144 $4,303.00 Female 0 $594.13 $3,708.87 1 1 17 Turf Maintenance Asst 144 $4,953.00 Male 1 $1,244.13 $3,708.87 0 1 18 Community Service Officer 169 $4,581.00 Male 4 $92.66 $4,488.34 1 5 19 Motor Vehicle Lic Clerk 169 $5,212.00 Female 0 $723.66 $4,488.34 3 3 20 Community Service Officer-Lead 171 $4,739.00 Male 1 $188.31 $4,550.69 0 1 21 AP Tech/Assessments 177 $5,924.00 Female 0 $1,186.23 $4,737.77 1 1 22 AP Tech/Utility Billing 177 $5,924.00 Female 0 $1,186.23 $4,737.77 1 1 23 Accounting Technician 177 $5,924.00 Female 0 $1,186.23 $4,737.77 1 1 24 Graphic Designer/Web Special 177 $5,730.00 Female 0 $992.23 $4,737.77 1 1 25 Administrative Asst 183 $5,924.00 Female 0 $999.16 $4,924.84 12 12 26 Communications Specialist 183 $5,924.00 Male 1 $999.16 $4,924.84 0 1 27 Turf Maintenance Foreman 183 $5,925.00 Male 1 $1,000.16 $4,924.84 0 1 28 Engineering Tech I 183 $6,290.00 Male 1 $1,365.16 $4,924.84 0 1 29 Golf Mechanic 187 $6,043.00 Male 1 $993.45 $5,049.55 0 1 30 Public Works Maintenance 197 $6,049.00 Male 21 $716.73 $5,332.27 0 21 31 Public Works Crew Leader 230 $6,801.00 Male 4 $462.87 $6,338.13 0 4 32 Accountant 238 $7,818.00 Female 0 $1,103.75 $6,714.25 1 1 33 Assistant Forrester 238 $6,615.00 Male 1 ($99.25)$6,714.25 0 1 34 Golf Operations Coordinator 238 $6,462.00 Male 1 ($252.25)$6,714.25 0 1 35 Asst Golf Operations Manager 262 $6,812.00 Female 0 ($329.90)$7,141.90 1 1 Page 2 of 4 1/13/2017 Job Nbr Job Title Job Points Max Mo Salary Job Type Nbr Males Pay Difference Predicted Pay Nbr Females Total Nbr Predicted Pay Report for Golden Valley Case : 2016 Data 36 Building Inspector 275 $7,581.00 Male 2 $212.61 $7,368.39 0 2 37 Public Works Inspector 275 $7,581.00 Male 1 $212.61 $7,368.39 0 1 38 Engineer 275 $7,525.00 Male 1 $156.61 $7,368.39 0 1 39 Police Officer 280 $7,647.00 Male 13 $128.89 $7,518.11 3 16 40 Police Officer - Special Assig 280 $7,964.00 Balanced 3 $445.89 $7,518.11 2 5 41 Water Resources Tech 282 $6,614.00 Male 1 ($947.43)$7,561.43 0 1 42 GIS Technician 282 $6,614.00 Female 0 ($947.43)$7,561.43 1 1 43 IT Technician 282 $7,225.00 Male 1 ($336.43)$7,561.43 0 1 44 City Clerk 284 $8,511.00 Female 0 $935.96 $7,575.04 1 1 45 Accounting Coordinator 285 $8,547.00 Female 0 $955.13 $7,591.87 1 1 46 Public Works Inspector 285 $7,581.00 Male 1 ($10.87)$7,591.87 0 1 47 Deputy Registrar Supervisor 291 $7,661.00 Female 0 ($31.89)$7,692.89 1 1 48 Support Services Coordinator 291 $7,661.00 Female 0 ($31.89)$7,692.89 1 1 49 Battalion Chief 291 $7,661.00 Male 1 ($31.89)$7,692.89 0 1 50 Engineering Tech III 314 $7,924.00 Male 1 ($168.36)$8,092.36 0 1 51 Public Works Specialist 323 $7,927.00 Male 1 ($290.82)$8,217.82 0 1 52 Chief Building Inspector 332 $7,909.00 Male 1 ($451.10)$8,360.10 0 1 53 Associate Planner/Grant Writer 342 $7,121.00 Female 0 ($1,395.84)$8,516.84 1 1 54 Recreation Supervisor 366 $7,721.00 Balanced 2 ($1,174.07)$8,895.07 1 3 55 Vehicle Maint Foreman 372 $8,186.00 Male 1 ($802.00)$8,988.00 0 1 56 Sergeant 382 $9,313.00 Male 7 $170.10 $9,142.90 1 8 57 Park Supervisor 385 $9,413.00 Male 1 $223.64 $9,189.36 0 1 58 Street Maintenance Supervisor 385 $9,233.00 Male 1 $43.64 $9,189.36 0 1 59 Building Official 389 $9,912.00 Male 1 $658.76 $9,253.24 0 1 60 Planning Manager 389 $9,912.00 Male 1 $658.76 $9,253.24 0 1 61 Communications Manager 393 $8,909.00 Female 0 ($269.34)$9,178.34 1 1 62 Golf Operations Manager 394 $8,929.00 Male 1 ($261.76)$9,190.76 0 1 63 Greens Superintendent 394 $8,929.00 Male 1 ($261.76)$9,190.76 0 1 64 IT Coordinator 417 $10,277.00 Female 0 $780.19 $9,496.81 1 1 65 Utility Supervisor 430 $9,233.00 Male 1 ($418.65)$9,651.65 0 1 66 Deputy Fire Chief 503 $9,652.00 Male 1 ($1,080.63)$10,732.63 0 1 67 Police Commander 515 $10,668.00 Male 1 ($218.21)$10,886.21 0 1 68 Public Works Maint Manager 525 $11,017.00 Male 1 $207.50 $10,809.50 0 1 69 City Engineer 551 $12,275.00 Male 1 $1,178.89 $11,096.11 0 1 70 Assistant City Manager 588 $11,933.00 Female 0 $705.88 $11,227.12 1 1 Page 3 of 4 1/13/2017 Job Nbr Job Title Job Points Max Mo Salary Job Type Nbr Males Pay Difference Predicted Pay Nbr Females Total Nbr Predicted Pay Report for Golden Valley Case : 2016 Data 71 Fire Chief 618 $12,296.00 Male 1 $785.03 $11,510.97 0 1 72 Director of Parks & Rec 682 $11,873.00 Male 1 ($244.06)$12,117.06 0 1 73 Finance Director 754 $12,281.00 Female 0 ($518.37)$12,799.37 1 1 74 Police Chief 793 $12,860.00 Male 1 $396.62 $12,463.38 0 1 75 Physical Development Director 800 $12,793.00 Male 1 $274.88 $12,518.12 0 1 76 City Manager 1,192 $14,163.00 Male 1 ($1,424.04)$15,587.04 0 1 Job Number Count: 76 Page 4 of 4 AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber February 7, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting January 17, 2017 B.Approval of City Check Register C.Licenses: 1. Multi-Family Rental Property License D.Minutes: 1. Human Rights Commission E.Bids and Quotes 1. Approve Bid for HVAC System Contract 2. Approve Purchase of Caterpiller Rubber Excavator 3. Approve Purchase Radio Transmitter for Water Meter Reading System F.Resolution of Support for PRISM Application for CDBG Funding 17- G.Resolution of Support for Homes Within Reach Application for CDBG Funding 17- H.Resolution of Support for Senior Community Services Application for CDBG Funding I.Approve Prairie Restoration Contract J.Approve Cartegraph Software Upgrade K.Approve Esri License Agreement (if required to go to council) 4.PUBLIC HEARINGS 5.OLD BUSINESS 6.NEW BUSINESS A.Douglas Drive/TH 55 Project Agreement and Resolution, Call for Hearing B.Approve Golden Hills/Xenia Project Feasibility Report, Call for Improvement and Assessment Hearings C.State of the City Presentation D.Announcement of Meetings 1. Future Draft Agendas: Council/Manager February 14, 2017, City Council February 21 and March 7, 2017 E.Mayor and Council Communications 7.ADJOURNMENT A G E N D A Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room February 14, 2017 6:30 pm Pages 1. Fire Relief Association (20 minutes) 2. Property Maintenance Code (Outdoor Storage) (30 minutes) 3. Employee Handbook Concept Changes (15 minutes) 4. Council Items: (30 minutes) a. Salaries b. Filing c. Meeting Reimbursement 5. Campus Security (30 minutes) Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber February 21, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes - City Council Meeting February 7, 2017 B.Approval of City Check Register C.Licenses: 1. D.Minutes: 1. E.Bids and Quotes 1. F. 4.PUBLIC HEARINGS A. 5.OLD BUSINESS 6.NEW BUSINESS A.Approve Annual Lease Agreement with the Golden Valley Community Foundation B.Announcement of Meetings 1. Future Draft Agendas: City Council March 7, 2017, Council/Manager March 14, 2017 and City Council March 21, 2017 C.Mayor and Council Communications 7.ADJOURNMENT