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02-01-2017 JWC Agenda Packet �_ Golden Valley•Crystal•New Hope AGENDA JOINT WATER COMMISSION February 1, 2017— 1:30 pm City Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes—January 4, 2017 3. Project Presentation of PCCP Analysis (SEH, Inc.) 4. Amendment—Golden Valley Reservoir Security Fence Project#13-030 (Kakach) 5. DeCola Update (Request from January 2017 meeting) 6. TAC Update (Kakach) 7. Other Business A. Hourly rate (Virnig) 8. Adjournment This dacument is available in alternate formats upon a 72-hour request. Please call 763-593-8006{TTY: 763-5933968)to make a request. Examples of alternate formats may include large print,electronic, Braille, audiocassette,etc. JOINT WATER COMMISSION MINUTES Golden Valley-Crystal - New Hope Meeting of January 4, 2017 The Golden Valley—Crystal—New Hope loint Water Commission (JWC) meeting was called to order at 1:30 pm in the City of Golden Valley Council Chambers. Commissioners Present Anne Norris, City Manager,Crystal Kirk McDonald,City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Marc Nevinski, Physical Development Director, Golden Valley Jeff Oliver, City Engineer, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber,Acting Public Works Director, New Hope Randy Kloepper, Water Superintendent,Crystal Dave Lemke, Utilities Supervisor, New Hope Mark Ray, Director of Public Works/City Engineer,Crystal Joe Hansen, Utilities Supervisor Approval of Minutes—December 7 2016 Moved by Cruikshank seconded by McDonald to approve the minutes of the December 7, 2016 Joint Water Commission Meeting. Motion carried. Resolution#17-01 Desi�natin�Depositories for Joint Water Commission Funds Commission Cruikshank introduced the following resolution and moved its adoption: RESOLUTION 17-01 RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon,the following voted in favor thereof: Norris, McDonald,and Cruikshank; and the following voted against the same; none;whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Resolution#17-02 Makin�Annual Elections for the 2017—2018 Insurance Policv Commission McDonald introduced the following resolution and moved its adoption: RESOLUTION 17-02 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2017-2018 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a vote being taken thereon,the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same; none;whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Joint Water Commission January 4, 2017 Page 2 of 3 TAC Update • 36" PCCP. Project is complete and staff is working with consultant on the final drawings from BMI. • Water Supply Plan.Staff requested SEH to postpone work until 2017 for budget reasons.SEH is now moving forward. • Generator Move.The project is complete and staff is processing final payment. • PCCP Analysis Update.Staff met with SEH and provided comments. SEH will present at the next JWC meeting scheduled for February 1, 2017.Side note:SEH presented this analysis to a number of different associations;one in Washington D.C. in April and one in Montreal last November. • Arc Flash. Project complete with the exception of some staff training. • Elevated Tower Inspection.Staff will request including this in the next CIP. • Golden Valley Security Fence. Fence is installed.Staff working on punch list items. • Golden Valley Reservoir Work. MN Mechanical is moving forward.Staff is working on ordering the orifice plates. • Tower Security. StafYs estimate of project is$40,000.Staff is investigating phasing simple security measures such as door and motion sensors as opposed to cameras. Staff will be providing updated quotes. • Golden Valley Road Culvert—Minneapolis Crossing. Hennepin County is looking into replacing the culvert at Golden valley Road and Bassett Creek. Minneapolis has a main at this location and the City of Golden Valley has a six inch main. • Crystal General Service Quote. Staff is investigating the possibility of adding the Crystal 800 generator to the JWC contract for the Golden Valley generator with Ziegler Cat. Other Business Approve Contract with MMRK Certified Public Accountants to Perform December 31 2016 Audit Moved by Cruikshank seconded by McDonald to approve the contract with MMRK Certified Public Accountants to perform the December 31, 2016 audit. Motion carried. DeCola Pond Update Staff stated the watershed commission has allocated dollars in its Capital Improvement Program for flood reduction projects.Staff recently met with the Minnesota Department of Natural Resources(DNR) to discuss the possibility of long-term funding from the Department's flood damage reduction program. This program includes a fifty/fifty funding split for eligible projects. On the recommendation of the DNR, staff completed an application for the next biennium for the design and construction of increased flood storage in DeCola Ponds B and C.The application required a Resolution from the requesting city which the Golden Valley City Council approved on January 3, 2017. The Commission requested Jeff Oliver draft a Resolution authorizing a cooperative Project Agreement for Phase 2 DeCola Ponds and Medicine Lake Road Area Flood Mitigation Study that will be approved/signed by all three City Councils.This draft will indicate that all three cities recognize the problem and support the project as this is a regional problem and all three cities need to participate. Resolution to be drafted as soon as possible. Next Meetin� The next meeting is scheduled for February 1, 2017 at 1:30 pm in the Golden Valley Council Conference Room. Staff is requested to include a DeCola Pond update to agenda. Adiournment Joint Water Commission January 4,2017 Page 3 of 3 Moved by McDonald seconded by Norris to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:30 pm. � � `'-r ?� ��-'r� Ch r Anne Norris ATTEST: .� �;,'�� T ..�,�� •�" .,,o��',.,,�"�� C Sue Schwalbe, Recording Secretary �� ,.../'j� SEH Building a Better Worid M E ETI N G AG E N DA for All of Us� RE: JWC PCCP Analysis Date of Meeting: 02/01/17 Golden Valley, New Hope, Crystal Project Manager: Jen Schumann Time of Meeting: 1:30 PM SEH No.: GOLDV 136056 16.00 Location of Meeting: Golden Valley City Hall Invitees: JWC Commission Members Jen Schumann -SEH Paul Pasko-SEH The following items are to be discussed at the above referenced meeting: I. Review of the projects objective A. Perform a risk evaluation of the JWC's PCCP system, to be used to plan future replacement and rehabilitation projects. B. Approach II. Review of the projects findings A. Risk assessment findings are contained in the GIS Geodatabase 1. Risk/Criticality a. Risk (1) Likelihood of Failure(LOF) (2) Consequences of Failure(COF) b. Criticality (1) System Constraints(SC) (2) Risk 2. Recommended Rehabilitation—none at this time 3. Recommended Inspections a. Method of Inspection—which tool to use? (1) Re-evaluate in 5 years (a) Changes in land use? (b) Upgrades or repairs done to the system? (2) Leak Detection($5-$7/LF) (3) Stiffness Testing ($9-$10/LF) b. Schematic Level Costs—for each possible tool 4. Forensic Testing a. Pipes removed from Douglas Drive corridor (1) Laboratory testing results consistent with findings of the risk assessment III. Next Steps A. Updates to the Geodatabase B. Using the Risk Curves C. Contract amendment for the first round of inspections? Short Elliott Hendrickson Inc.,10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302 SEH is 100%employee-owned � sehinc.com � 952.912.2600 � 800.734.6757 � 888.908.8166 fax Meeting Agenda Page 2 SEH believes that this document accurately reflects the business transacted during the meeting. If any attendee believes that there are any inconsistencies, omissions or errors in the minutes, they should notify the writer at once. Unless objections are raised within seven(7)days,we will consider this account accurate and acceptable to all. If there are errors contained in this document,or if relevant information has been omitted, please contact Jen Schumann at 952.912.2613. c: Peter Nardini—SGH Rasko Ojdrovic—SGH Sue Mason—SEH p:\fj\g\goldv\136056\1-genl\16-meefl20170201 jwc brief on final results-gdb contents�20170201 agenda.docx C2��1 Q� ' �� . �.''� Physical Development Department 753-593-8030/763-593-3988(fax) Date: February 1, 2017 To: Joint Water Commission From: Jeff Oliver, PE, City Engineer R.J. Kakach, EIT, Engineer Subject: AMENDMENT- Golden Valley Reservoir Security Fence Project (#13-030) In July of 2016, the Joint Water Commission (JWC) awarded a contract to Town & Country Fence to install a security fence around the Golden Valley Reservoir. During construction, it was determined that a second gate would be necessary to access a JWC gate valve south of the reservoir site. The TAC received a quote from Town & Country Fence for$1,800 to add a second gate to the fence. The table below outlines the proposed contract changes: Approved Contract $29,250 Contract Change $ 1,800 Amended Contract $31,050 The TAC has reviewed this change and recommends amending the contract with Town & Country Fence to the additional gate. Funding for this project is included in the 2016-2020 JWC CIP (#13- 030) in the amount of$35,000. Recommended Action 1. Amend the Contract with Town & Country Fence on the Golden Valley Reservoir Fence Project adding$1,800 to the original amount for a new contract total of$31,050. G:\JWC\GV Reservoir Fence Project\Memos\Golden Valley Reservoir Fence Project Amendment Memo.docx Joint Water Commission TAC Meeting .� -J Tuesday January 23, 2017 2:30 PM _.— 1 . Project Updates a. 36" PCCP 1 . 36" PCCP — FINALED • Waitinc� for�f�l��al as btailt draw�r7gs fror7� BMI, b. Arc Flash • Training ko be completed in the next few weeks, still waiting on final repork, c. Elevated Tower Inspection � Will put « of the cost of the painting in the CIP for 2021. • Other'/2 will be put in 2022 for painting in 2022. • Can we use $1.2M from GV well towards painting instead of well? d. Security Fence • TA.0 recorr�rr��r�ds a�prov�l o�f $1,800 gdte that was not part of original quote. s Working t�� wrap up projeck. e. Reservoir Work 1 . Meter Vault 2. Sluice Gates 3. Ladders and Mud Valves i ParkG f't�ve been ordered, • Orifice Plates have long lead time, expected construction start date late February. • Should take 1 —2 months to complete. • GV Reservoir will be down during this work, needs to be ba�k or�iin� by May 15t f. Tower Security Total Control Quotes • Each City will cietermine security needs and bring to next TAC meeting. � • Will obtain planning level quote for these needs, and budgeUprioritize for CIP. G:\JWC\JWC_TAC\Minutes\JWC TAC Meeting Minutes_1.23.17.docx 2. Water Supply Plan • Need 2016 watermain construction project info frorr7 each City, including plans and dates. • NH to provide information requested in email from Mark Wallis. 3. Generator Move — Moved (Kilimer) • Waikin� c�n Fin�l Invoic� ar�d Close t��k docs, 4. PCCP Analysis Update a. How to Present to JWC at February 1 St Meeting • SEH will present Geodatabase to Cornmission at Fe�a 1 meeting • TAC will look for direction moving forward on PCCP from Commissioners. 5. JWC 2017 — 2021 CIP • (14027) Trunk Valve Replacemer�t—will replace k�as�d off of Geodatabase findings, not necessarily one from each City. • (15-006) Install 48-inch gate valve at GV reservoir—will perform project in 2018. • (16-006) Inspect and Clean Reservoirs —will obtain professional services agreement to this work in 2017. • (16-012) Replace intake valve at Reservoir— Crystal will do this in 2017. • (17-002) Reroof pump station — Crystal `year of the roof' will complete this project in 2017. • (17-004) Rehab PCCP Pipe —will use these funds towards gate valve replacement based off of findings of analysis. 6. Golden Valley Road Culvert — Mpls Crossing • Construction scheduled for June 201 I, may conflict with CenterPoint Beltline replacement. 7. Other Business G:\JWC\JWC_TAC\Minutes\JWC TAC Meeting Minutes_1.23.17.docx Average Hourly Rate with no benefits Golden Valley 30. 15 New Hope 27.06 C rysta l 2 7. 10 Average 28. 10 Use 24.80 Overtime 37.20