12-07-2016 JWC Minutes JOINT WATER COMMISSION MINUTES
Golden Valley-Crystal - New Hope
Meeting of December 7, 2016
The Golden Valley—Crystal—New Hope Joint Water Commission (JWC) meeting was called to order at
1:30 pm in the City of Golden Valley Council Chambers.
Commissioners Present
Anne Norris, City Manager,Crystal
Kirk McDonald,City Manager, New Hope
Tim Cruikshank,City Manager,Golden Valley
Staff Present
Marc Nevinski, Physical Development Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber,Operations Manager, New Hope
Randy Kloepper,Water Superintendent,Crystal
Dave Lemke, Utilities Supervisor, New Hope
Bob Paschke, Director of Public Works, New Hope
Mark Ray, Director of Public Works/City Engineer, Crystal
Joe Hansen, Utilities Supervisor
Approval of Minutes—October 5.2016
Moved by McDonald seconded by Cruikshank to approve the minutes of the October 5, 2016 Joint
Water Commission Meeting. Motion carried.
November Meeting cancelled due to lack of agenda
Approve Amendment to the Short Elliott Hendrickson Inc.A�reement for Professional Services on
PCCP Analvsis Proiect
In February of 2016,the Joint Water Commission (1WC)approved a professional services agreement
with Short Elliott Hendrickson, Inc. (SEH, Inc.)to perform a study of the JWC's PCCP pipe system.The
purpose is to determine the overall conditions of the system and to develop a tool to prioritize the
potential future replacement and rehabilitation projects. It has been determined that additional
pressure testing and modeling would be required due to preliminary findings and pressures near the
Crystal and Golden Valley pump houses.These additional tasks, increased the contract amount by
$10,611.These additional changes are justified due to unforeseen tasks. Funding for this amendment is
available in the Elevated Tower Inspection Project and the Arc Flash Hazard Analysis Project ($10,400).
These projects came in under budget creating funding that can be used toward the PCCP analysis
Project.The JWC TAC recommends amending the original agreement to include the additional $10,611
for a total of$176,897.
Moved by McDonald seconded by Cruikshank to amend the agreement for professional services with
SEH, Inc. on the PCCP Analysis Project adding$10,611 to the agreement for a total amount not to
exceed $176,897. Motion carried.
Approve/Award the Golden Valley Reservoir Improvements Proiect to MN Mechanical Solutions
The Joint Water Commission Technical Advisory Committee (JWC TAC) solicited quotes for two projects
included in the 2016-2020 Capital Improvement Program. Due to the proximity and similarity of the
projects, it was determined to combine the projects. Replace Ladders and Tank Repairs and Mud Valves
and Install Orifice Plates projects were quoted together. Also staff noted this quote does not include the
Joint Water Commission
December 7,2016
Page 2 of 2
dissipater plates as staff is requesting the Commission to purchase these plates directly from the
manufacture to avoid paying markup costs of approximately$5,000 per plate.The Commission agreed
to purchase the plates separately and inquired to the start date of the project.Staff notified the
Commission that this project will begin in 2017 and will be considered a 2017 project.
Moved by Norris seconded by Cruikshank to approve award the Golden Valley Reservoir Improvement
Project to MN Mechanical Solutions in the amount of$82,630 and to purchase two(2)dissipater plates
separately from Plant and Flanged Equipment at a cost of$30,950.
Follow up on the DeCola/Winnetka Floodin�. Discussion item.
Staff gave a quick overview discussing status of the model and funding options.Staff is directed to
provide anther update at the next scheduled meeting.Jeff Oliver and staff are advised to have a grant
application submitted by the end of the year to the Minnesota Department of Natural Resources.
TAC Update
36" PCCP paperwork has been submitted to finance for final payment including retainage.
The three cities of the Joint Water Commission are compiling water usage from the last 10 years for the
Water Supply Plan.
Killmer has relocated the generator and will be up and running in December.
The PCCP Analysis Presentation/Report from SEH,will be December 20, 2016.
Arc Flash is complete except for training and reports.
TAC is investigating costs for water tower painting. Both interior and exterior is required within 3-4
years.
Security Fence Project is complete.
TAC met with County,CenterPoint and Blue Line and Park Board to review upcoming projects.
Next Meetin�
The next meeting is scheduled for January 4, 2017 at 1:30 pm in the Golden Valley Council Conference
Room.
Adiournment
Moved by McDonald seconded by Norris to adjourn meeting. Motion carried.
Chair Norris adjourned the meeting at 2:00 pm.
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Chair Anne Norris
ATTEST:
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Sue Schwalbe, Recording Secretary