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12-18-17 HRC Agenda Packet AGENDA ��i Jj� t.�� Human Rights Commission City of Golden Valley �1��� 7800 Golden Valley Road V� � Golden Valley, M N 55427 December 28, 2017 6:30 pm Council Conference Room I. Call to Order II. Introductions III. Approval of Agenda IV. Approval of November 28, 2017 Meeting Minutes V. Old Business A. Review Completed Bookmarks B. Update on MLK Literacy Contest C. Welcome Statement D. 2017 Work Plan Review and 2018 Work Plan Discussion VI. New Business VII. Adjourn MINUTES Human Rights Commission (HRC) `�� �.� �.� Golden Valley City Hall �'�! 1�Q�/} 7800 Golden Valley Road ���� �' �✓� � Golden Valley, Minnesota 55427 �'�(j� � � Council Conference Room v November 28, 2017 Commissioners present: Kyle Pettersen-Scott, Chair Maurice Harris, Vice Chair Adam Buttress Eve Clarkson Teresa Martin Gloria Peck Carrie Yeager Commissioners absent: Jonathan Burris Isaac Mintzer Staff: Kirsten Santelices, Human Resources Director The meeting was convened at 6:30 pm by Chair Pettersen-Scott. APPROVALOFAGENDA Chair Pettersen-Scott reviewed the agenda. Motion by Commissioner Peck, seconded by Commissioner Harris to approve the agenda as amended: Addition of Old Business - Fund Clarification and Comprehensive Plan Update; and New Business - Change January Meeting Date. Motion carried 7-0. APPROVAL OF OCTORBER 24, 2017 REGULAR MEETING MINUTES Motion by Commissioner Martin, seconded by Commissioner Peck to approve the minutes as amended: correct spelling of Chair, note that Buttress was present. Motion carried 7-0. OLD BUSINESS MLK Dav Literarv Contest Finalization Martin stated the subcommittee met to develop a flyer announcing the contest. The HRC logo will be added to the flyer. The deadline was suggested to change to January 2 in order for subcommittee review of the essays. The subcommittee is recommending that $50 cash prize be awarded to selected winners. HRC members reviewed and made changes to the contest flyer. The contest judges will review the essays and depending upon the number of submissions they may award up to 3 winners. Santelices will provide the judges with the submitted essays. The judges will review the essays and will notify staff of the winners. Staff will forward the winning essays and judges' comments to the full HRC prior to announcing the Human Rights Commission November 17,2017 Meeting Minutes Page 1 of 3 winners. If any HRC member has any objections to the winning essays staff will notify the judges to make the final determination. The judges will be Commissioner Harris and a family member of Commissioner Clarkson. A third judge is being recruited by the HRC members. HRC members will notify Santelices the contact information of any potential judges. If unable to find a third judge Pettersen- Scott volunteered. The judges will notify the winners HRC members discussed how to notify the schools in Hopkins and Robbinsdale School Districts, Perpich Center for Arts and Breck School of the contest. Santelices will email the contest flyer to all HRC members, and to the School Districts, Perpich and Breck schools. Pettersen-Scott will email Santelices with the contacts for the Robbinsdale School District. Martin will put flyers at the library. Clarkson will speak with Hopkins High School regarding publishing contest information at the school. Some HRC members will pick up flyers and distribute and post them at various locations throughout the City. Santelices will notify HRC when flyers are available. Motion by Commissioner Yeager, seconded by Commissioner Martin to approve funding for the literary contest for up to $200 for individual $50 cash prizes to be taken from the 2018 budget and to amend the deadline to January 2, 2018 at 5 pm. Motion carried 7-0. The HRC will discuss the contest rules/guidelines for judging at the December meeting. The winners will also receive tickets to the January 15, 2018 Minneapolis MLK Day Celebration and be invited to present their piece at the January 14, 2018 MLK celebration which will be held at Brookview Golden Valley. Welcome Statement The HRC reviewed other city welcome statements/resolutions. Santelices will send a copy of the statements/resolution the HRC highlighted for possible use. The HRC decided to continue discussion of the item at the December meeting. HRC members were requested to review the material and come prepared to the next meeting. Bookmark Human Riqhts Dav The HRC reviewed numerous quotes and selected ten to be made into bookmarks. The bookmarks will be available at the library and city hall. Motion by Commissioner Harris, seconded by Commissioner Yeager to approve $400 for the purchase of 1,000 bookmarks and 2 Human Rights Day posters. Motion carried 7-0. Santelices will email Martin the quotes selected and will send Santelices a mock-up of the bookmarks for approval. Santelices will check with the Communications team about the possibility of creating a Human Rights Commission logo. Use the image from the HRC Conversations and just replace "Conversations" with Golden Valley Human Rights Commission. Human Rights Commission November 17,2017 Meeting Minutes Page 2 of 3 2017 Work Plan Review and 2018 Work Plan Discussion The HRC decided to move the discussion of the 2018 Work Plan. The HRC was requested to think about goals for 2018 and be prepared to discuss them at the December meeting. Santelices will resend out a copy of the 2017 Work Plan. Fund Clarification for MLK Celebration The HRC discussed the budget for 2018 and would like to sponsor an educational speaker at the January 14, 2018 MLK Celebration which will be held at Brookview Golden Valley. Motion by Commissioner Harris, seconded by Commissioner Yeager to approve an amount up to $400 to sponsor an educational speaker for the MLK Celebration on January 14, 2018. Motion carried 7-0. Comprehensive Plan Update Santelices will be send out the first two chapters of the Comprehensive Plan for input and review the HRC. The deadline for input is December 5. HRC members have been added to the Comprehensive Plan list serve for future chapter reviews. HRC members will respond individually. NEW BUSINESS Citizen's Policv Academy Notification Santelices reminded HRC members of the 2018 Citizen's Policy Academy which will be held on Thursdays, from January 11 to March 18. (No class on February 1). The Academy will be held from 6-9 pm at the Police Department Training Room. Santelices encouraged HRC members to participate. Meetinq Date in Januarv Santelices reviewed the process for changing HRC meeting dates if needed. The HRC discussed if they needed to hold a meeting to determine the winners of the MLK Day Literary Contest. Adiourn Motion by Commissioner Peck, seconded by Commissioner Harris to adjourn the meeting at 8:17 pm. Motion carried 7-0. Kyle Petersen-Scott, Chair ATTEST: Kirsten Santelices, Staff Liaison RespectFully submitted, Judy Nally, Administrative Assistant Human Rights Commission November 17,2017 Meeting Minutes Page 3 of 3