01-02-18 City Council Minutes city,t�f OFFICIAL MINUTES
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January 2, 2018
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall
and Andy Snope. Also present were: City Manager Cruikshank and City Clerk Luedke.
1A. Pledge of Allegiance
The Council thanked Council Member Snope for his years of service to the City. City Manager
Cruikshank presented Council Member Snope with a vase on behalf of the Council and the
City. Council Member Snope thanked the Golden Valley residents and encouraged them to get
involved with their City.
1 B. Oath of Office
City Manager Cruikshank administered the oath of office to Council Members Larry Fonnest
and Gillian Rosenquist.
Council Member Fonnest thanked the Golden Valley citizens and his volunteers who assisted
during his campaign. Council Member Rosenquist thanked former Council Member Snope for
his assistance in the transition, the rest of the Council, and the residents of Golden Valley.
1C. Roll Call and Seating of the Council
Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist
and Steve Schmidgall.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
approve the agenda of January 2, 2018, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Clausen, seconded by Council Member Fonnest to
approve the consent agenda of January 2, 2018, as revised: removal of 313-Approve
Designation of the 2018 Official Newspaper, 3C-Designating Depositories for City Funds, 3E1-
Accept for filing the Minutes of the Open Space & Recreation Commission and 3H1-Financing
of City's 2019 Pavement Management Program and the motion carried.
3A. Approve Minutes of City Council Meeting - December 19, 2017.
3Bnppreye De TgRatinn of 2018 OffiGial Newspaper.
• , Designating Depositories for City Funds.
3D. Approve City Check Register and authorize the payments of the bills as submitted.
3E. Accept for filing the Minutes of Boards and Commissions as follows:
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2. Bassett Creek Water Management Commission - November 15, 2017
3F. Approve Usage of Credit Cards by any City employee who received prior approval from
the appropriate supervisor and approved by the Finance Director and/or City Manager.
3G. Adopt Resolution 18-02, making Annual Elections for the 2018-19 Insurance Policy.
3H1. Adep-t Reselutwon 18-03, relatiRg to the finaRGiRg of Gity's 2019 Pavement Management
- 'am and establishing nnmnlianne with Reimbursement Regi ala+inn
Official City Council Minutes -2- January 2, 2018
3. APPROVAL OF CONSENT AGENDA - continued
31,112. Adopt Resolution 18-04, ordering Preparation of Feasibility Report for the 2019
Pavement Management Program and authorize entering into an agreement for
Professional Engineering Services with Short Elliot Hendrickson, Inc. in an amount not
to exceed $408,100.
31. Authorize Agreement with Short Elliott Hendrickson, Inc. to provide project design
services for City Improvement Project#18-07, 2018 Asphalt Overlay Project, in an
amount not to exceed $34,000.
3J. Adopt Resolution 18-05, supporting the Minnesota License and Registration System
(MN LARS) Maintenance.
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3113. Approve Designation of the 2018 Official Newspaper
City Manager Cruikshank answered questions from Council regarding the mandate to
designate an official newspaper. Finance Director Virnig answered questions from Council
regarding the cost to the City.
MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to
approve the designation of the New Hope/Golden Valley SunPost as the 2018 Official
Newspaper and the motion carried.
3C. Designation of Depositories for City Funds
Finance Director Virnig answered questions regarding the designated banks and fund accounts.
MOTION made by Mayor Harris, seconded by Council Member Clausen to adopt Resolution
18-01, designating depositories for City Funds upon a vote being taken the following voted in
favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against:
none and the motion carried.
3E1. Accept for filing Minutes of the Open Space & Recreation Commission Meeting
City Manager Cruikshank answered questions from Council regarding the tennis court
removal and the communication to the neighborhood.
MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to
receive and file the minutes of the Open Space and Recreation Commission meeting of
October 23, 2017, and the motion carried.
31-111. Financing of City's 2019 Pavement Management Program
Physical Development Director Nevinski answered questions from Council regarding the City
areas that will be included in the 2019 Pavement Management Program.
MOTION made by Mayor Harris, seconded by Council Member Clausen to adopt Resolution
18-04, relating to the Financing of City's 2019 Pavement Management Program; Establishing
Compliance with Reimbursement Bond Regulations under the Internal Revenue Code upon a
vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and
Schmidgall, the following voted against: none and the motion carried.
Official City Council Minutes -3- January 2, 2018
4. PUBLIC HEARINGS
5. OLD BUSINESS
6. NEW BUSINESS
6A. Approve 2018 Appointments and Assignments
City Manager Cruikshank presented the staff report and answered questions from Council.
Council Member Clausen nominated Council Member Fonnest as the 2018 Mayor Pro Tem
and the motion carried.
MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to
approve the 2018 appointments and assignments as listed below and the motion carried.
Council Liaisons
Board of Zoning Appeals Fonnest
Civil Service Commission Clausen
Environmental Commission Fonnest
Human Rights Commission Clausen
Human Services Fund Clausen
Open Space and Recreation Commission Rosenquist
Planning Commission Schmidgall
Other Assignments
Beyond the Yellow Ribbon Campaign Harris, Clausen
Bicycle and Pedestrian Planning Task Force Schmidgall
Bottineau Light Rail Transit (LRT) Community Works Steering Fonnest, Rosenquist
Committee
Golden Valley Business Council Harris, Fonnest
Golden Valley Historical Society Board Member Schmidgall
Highway 169 Mobility Study Policy Advisory Committee Schmidgall, Delegate
Clausen, Alternate
Hopkins School District 270 Caring Youth Committee Rosenquist
Hopkins School District 270 Cities Joint Meetings Harris
Legislative Liaison and Spokesperson Harris
METRO Blue Line Extension Corridor Management Committee Clausen, Harris
Metro Cities Fonnest
Minneapolis Water Advisory Board Harris
Northwest Suburbs Cable Communications Commission Clausen
Regional Council of Mayors Harris
Robbinsdale School District 281 Advisory Committee Fonnest
Sochacki Park Governance Policy Board Harris, Fonnest
The appointment of Dave Gustafson, Jake Dashiell, Al Lundstrom and Tim Teynor, as the
Assistant Weed Inspectors for a one-year term.
The appointment of City Council Member Gillian Rosenquist as a Commissioner to the Housing
and Redevelopment Authority with terms concurrent with her tenure on the City Council.
Official City Council Minutes -4- January 2, 2018
6113. Review of Council Calendar
Board and Commission Interviews will be held on January 9, 2018, at 5 pm in the Council
Conference room.
The next Council/Manager meeting will be held on January 9, 2018, at 6:30 pm.
Some Council Members may attend the Sweet Potato Pie Baking event on January 13, 2018,
from 8 am to 5 pm at Calvary Lutheran Church, 7520 Golden Valley Road.
Some Council Members may attend the Sweet Potato Pie 4th Annual Martin Luther King, Jr.
event on January 14, 2018, from 2 to 4:30 pm at Brookview, 316 Brookview Parkway.
City Offices will be closed on January 15, 2018, in observance of Martin Luther King, Jr. Day.
Some Council Members may attend the 28th Annual MLK Holiday Breakfast event on January
15, 2018, from 7 to 9 am at the Minneapolis Armory, 500 South 6th Street.
The next Housing and Redevelopment Authority meeting will be held on January 16, 2018, at
6:30 pm.
The next City Council Meeting will be held on January 16, 2018, immediately following the
Housing and Redevelopment Authority meeting.
Some Council Members may attend the Golden Valley Rotary's 2nd Annual Winter Warm Up
event on January 22, 2018, from 5:30 to 8:30 pm at the Surly Brewing Company, 520 Malcolm
Avenue, Minneapolis.
Some Council Members may attend the Legislative Breakfast on January 27, 2018, at 9:30 am
at the Crystal City Hall, 4141 Douglas Drive.
6C. Mayor and Council Communication
No action and/or discussion took place.
7. ADJOURNMENT
MOTION made by Council Member Clausen, seconded by Council Member Fonnest, and the
motion carried unanimously to adjourn the meeting at 7:42 pm.
She and M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk