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02-20-18 CC Agenda Packet (entire) AGENDA �4�~� ��j� .. Regular Meeting of the ��,�] � City Council ""''`�� Golden Valley City Hall � �����'� 7800 Golden Valley Road Council Chamber February 20, 2018 Immediately following HRA meeting 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. City Council Goal Setting Workshop - January 30, 2018 3 2. City Council Meeting - February 7, 2018 4-7 B. Approval of City Check Register 8 C. Licenses: 1. Multi-Family Rental Property Licenses 9-10 D. Minutes of Boards and Commissions: 1. Planning Commission - November 13, 2017 11-14 2. Special Planning Commission - November 27, 2017, December 11, 2017 and 15-21 January 8, 2018 E. Bids and Quotes: 1. Approve Purchase of Electric Golf Carts for Brookview Golf Course 22-23 2. Approve Purchase of 2018 Crew Cab Police Responder Pickup 24-29 F. Authorize Contract for Professional Services for Restoration and Maintenance of 30-32 Native Plant Communities G. Approve Agreements for 2018-2019 Sanitary Sewer Repair Program 33-49 H. Authorize Professional Services Agreement for Traffic Control Review on the 50-53 CenterPoint Energy Beltline Replacement Project I. Resolutions Supporting and Approving Hennepin County Funding Applications 18-12, 54-77 18-13, 18-14, 18-15, 18-16 and 18-17 J. Consider First Amendment to Liberty Crossing P.U.D. #123 78-83 K. Board/Commission Appointment 84 4. PUBLIC HEARINGS A. Public Hearing - Approval of a Major PUD Amendment and Amendments to the 85 Official Zoning Map - 701 Lilac Drive North B. Public Hearings - Approval of Conditional Use Permit and Amendments to the 86 General Land Use Plan Map and the Official Zoning Map - 5508 Olson Memorial Highway (Damascus Way) C. Public Hearing - Amendment to the General Land Use Plan Map - 1111 Douglas 87 Drive (Corporate Woods) D. Public Hearing - Douglas Drive Redevelopment Area Plan Expansion 88 Page 2 February 20, 2018 4. PUBLIC HEARINGS - continued E. Public Hearing - Establishing a Tax Increment Financing (Redevelopment) District - Tennant World Headquarters within the Douglas Drive Redevelopment Project Area 89 5. OLD BUSINESS 6. NEW BUSINESS All Ordinances listed under this heading are eligible for Public input. A. Review of Council Calendar B. Mayor and Council Communications 7. ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL GOAL SETTING WORKSHOP GOLDEN VALLEY, MINNESOTA January 30, 2018 The meeting began at 6:05 pm at the Brookview. The following members were present: Mayor Harris, Council Members Clausen, Fonnest, Rosenquist, and Schmidgall. Also present were: Tim Cruikshank, City Manager; Rick Birno, Director of Parks and Recreation; John Crelly, Fire Chief; Kirsten Santelices, Human Resources Director; Marc Nevinski, Physical Development Director; Jason Sturgis, Police Chief; Sue Virnig, Finance Director and Cheryl Weiler, Communications Manager. City Manager Cruikshank reviewed the 2017 accomplishments and 2018 goals. The meeting was adjourned at 8:15 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _________________________________ Timothy J. Cruikshank, City Manager UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA February 7, 2018 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke. 1C. Presentation - Proclamation for Girls United MN Mayor Harris summarized a proclamation requested from Hopkins High School junior, Ms. Jessica Melnik, declaring February 15, 2018, as “Not for Sale Day” in Golden Valley which raises awareness of sex trafficking in Minnesota. There was Council discussion regarding the topic and they congratulated Ms. Melnik and her peers for their effort and for a job well done. MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to approve the proclamation and the motion carried. 1D. Presentation - Proclamation for the 50th Anniversary of Lunds & Byerlys Golden Valley Mayor Harris presented a proclamation to representatives from Lunds & Byerlys Golden Valley recognizing their 50th anniversary. Mr. Todd Moffit, General Manager, thanked the City and said they are honored to be in this City. Council thanked Lunds & Byerlys for their service. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve the proclamation and the motion carried. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve the agenda of February 7, 2018, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to approve the consent agenda of February 7, 2018, as revised: removal of 3J-Accept Resignation from the Planning Commission and the motion carried. 3A1. Approve Minutes of City Council Executive Session - January 16, 2018. 3A2. Approve Minutes of City Council Meeting - January 16, 2018. 3B. Approve City Check Register and authorize the payments of the bills as submitted. 3C. Accept for filing the Minutes of Boards and Commissions as follows: 1. Human Rights Commission - December 28, 2017 2. Board of Zoning Appeals - September 26 and November 28, 2017 3. Bassett Creek Watershed Management Commission - December 21, 2017 Unofficial City Council Minutes -2- February 7, 2018 3. APPROVAL OF CONSENT AGENDA - continued 3D1. Approve the purchase of a Green/Tee Mower from MTI Distributing through the National IPA Contract #2017025 for a total purchase price, including Minnesota sales tax, in the amount of $34,773.10. 3D2. Approve purchase of 468 Galaxy HRE Modules from Metering and Technology Solutions in the amount of $99,216. 3D3. Approve purchase of a 2018 Sewer Equipment Co. of America 800HPR Eco Truck Mount Jetter in the amount of $234,039 and trade-in of Unit 678 from Flexible Pipe Tool Company for $25,000. 3D4. Approve purchase of a 2018 Ford Utility Police Interceptor from Ford of Hibbing in the amount of $35,084.45. 3F. Award contract for the Demolition of 1601 and 1605 Independence Avenue North to Final Grade Inc., in the amount of $38,000. 3G. Approve professional service contract with WatchGuard for body-worn, in-car and interview room cameras in the amount of $38,786. 3H. Approve the professional services agreement with Environmental Process Inc. for 2018 Roof Replacements in the amount of $30,850. 3I. Authorize the Mayor and City Manager to sign the Agreement for Animal Pound Services with the City of Robbinsdale for 2018-2019. 3J. Accept resignation from the Planning Commission. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3J. Accept Resignation from the Planning Commission Council thanked Ms. Amy Blenker for her service on the Planning Commission. Motion made by Council Member Fonnest, seconded by Council Member Rosenquist to accept the resignation from Ms. Blenker from the Planning Commission and the motion carried. 4. PUBLIC HEARINGS 5. OLD BUSINESS   6. NEW BUSINESS 6A. Second Consideration - Ordinance #630 - Amendment to City Code Section 6.43 Peddlers and Solicitors City Manager Cruikshank presented the staff report. Mr. Muhammad Abdullah, 2603 Golden Valley Road, asked for clarification on where in the City the ordinance would apply. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt second consideration Ordinance #630, amendment to City Code Section 6.43 Peddlers and Solicitors upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. Unofficial City Council Minutes -3- February 7, 2018 6B. Review of Council Calendar   A Coffee with a Cop event will be held on February 8, 2018, from 9 to 10:30 at Starbucks, 7802 Olson Memorial Highway. Some Council Members may attend Meadowbrook School and the School of Engineering and Arts on February 10, 2018, to read to students for “I love to Read Month.” Some Council Members may attend the WinterFest event on February 10, 2018, from noon to 2 pm at North Wesley Park, 6305 Wesley Drive. Some Council Members may attend the Seven Dreams Education Foundation “Bird Bash 2018” on February 10, 2018, at 5 pm at the Minneapolis Marriot Northwest in Brooklyn Park. Some Council Members may attend the West Metro Home Remodeling fair on February 11, 2018, from 10:30 am to 3 pm at Eisenhower Community Center, 1001 Highway 7 in Hopkins. Board and Commission Interviews will be held on February 13, 2018, at 5 pm in the Council Conference room. The next Council/Manager meeting will be held on February 13, 2018, at 6:30 pm in the Council Conference room. Some Council Members may attend the Girls United MN panel event on February 15, 2018, from 6:30 to 8:30 pm at the Eisenhower Community Center, 1001 Highway 7 in Hopkins. Some Council Members may attend the Lunds & Byerlys 50th Anniversary Customer Appreciation event on February 17, 2018, from noon to 4 pm at Lunds & Byerlys Golden Valley, 5719 Duluth Street. City offices will be closed on February 19, 2018, in observance of President’s Day. A Special Housing and Redevelopment Authority meeting will be held on February 20, 2018, at 6:30 pm in the Council Chambers. The next Council meeting will be held on February 20, 2018, immediately following the Special Housing and Redevelopment Authority meeting. The Golden Valley State of the City will be held on February 22, 2018, at 7:30 am in the Council Chambers. Some Council Members may attend the Hopkins Education Foundation “Royal Bash 2018” on February 24, 2018, at 6 pm at the Marriot Minnetonka Southwest in Minnetonka. 6C. Mayor and Council Communication Mayor Harris thanked the Golden Valley Police Department for the work they do for the City. Mayor Harris said that he, Council Member Clausen and City Manager Cruikshank attended a Blue Line Now meeting. City Manager Cruikshank said a Blue Line update will be presented at next week’s Council/Manager meeting. Unofficial City Council Minutes -4- February 7, 2018 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Rosenquist and the motion carried to adjourn the meeting at 7:08 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. C. Multi-Family Rental Property Licenses Prepared By Dave Gustafson, Fire/Property Maintenance Specialist Jill Lund, Administrative Assistant Summary The following multi-family rental properties are up for renewal March 1, 2018. They are all on an annual March 1 renewal cycle. All have had their annual rental inspections within the last few months, and have corrected or are in the process of correcting any issues noted during those inspections. Fees are based on participation in the S.T.A.R. Program through the police department. Staff is recommending approval of the following license renewals: PROPERTY LICENSE FEE Arcata Apartments - 901 Xenia Avenue South $ 2,280 Calvary Center Apartments - 7650 Golden Valley Road $ 225 Colonial Apartments - 5743/5745/5747 Glenwood Avenue $ 1,245 Copacabana Apartments - 1725 Lilac Drive North $ 175 Cornerstone Creek Apartments - 9280 Golden Valley Road $ 175 Crosswoods Apartments - 5601 Glenwood Avenue $ 175 Dover Hill Complex - 2400 Rhode Island Avenue North $ 4,197 Duluth Street Flats - 6150 St. Croix Avenue $ 225 Golden Valley Rd Apartments - 6200 Golden Valley Road $ 175 PROPERTY LICENSE FEE Golden Valley Townhomes - 2120 Douglas Drive $ 398 Golden Valley Townhomes - 3354 Lilac Drive $ 191 Hello Apartments - 9201 Golden Valley Road $ 300 Herbeck Triplex - 1510 Kelly Drive $ 280 Laurel At West End Apartments - 5610 Laurel Avenue $ 225 The Laurel Apartments - 250 Turners Crossroad South $ 225 Mallard Creek Apartments - 8300 / 8400 Golden Valley Road $ 450 Medley Park Townhomes - 2343/2350/2389/2391 Mendelssohn Lane $ 700 Southwirth Apartments - 501 Theodore Wirth Parkway $ 2,325 Trentwood Apartments - 9110/9140/9200/9210/9240 Golden Valley Road $ 2,765 Valley Creek West Apartments - 1370 Douglas Drive $ 175 Valley Square Commons - 749 Winnetka Avenue North $ 1,225 Valley View Apartments - 6537 Golden Valley Road $ 1,050 Valley Village Apartments - 600 Lilac Drive North $ 2,394 West End Apartments - 241/251/261/271 Yosemite Circle $ 2,280 West End Trails - 1400/1450/1500/1600 Douglas Drive $ 2,730 Recommended Action Motion to authorize the renewal of multi-family rental licenses for the period of March 1, 2018, through February 28, 2019. Regular Meeting of the Golden Valley Planning Commission November 13, 2017 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, November 13, 2017. Vice Chair Johnson called the meeting to order at 7:19 pm. Those present were Planning Commissioners Black, Blum, Johnson, Segelbaum and Waldhauser. Also present were Finance Director Sue Virnig, Planning Manager Jason Zimmerman, and Administrative Assistant Lisa Wittman. Commissioners Baker and Blenker were absent. 1. Approval of Minutes October 9, 2017, Special Planning Commission Meeting MOVED by Waldhauser, seconded by Segelbaum and motion carried unanimously to approve the October 9, 2017, Special Planning Commission minutes as submitted. October 23, 2017, Regular Planning Commission Meeting Johnson said he wanted it noted that he thinks Tax Increment Financing (TIF) discounts the value of Golden Valley. MOVED by Waldhauser, seconded by Segelbaum and motion carried 3 to 1 to approve the October 23, 2017, Regular Planning Commission minutes as submitted. Commissioner Blum abstained. 2. Presentation of Capital Improvement Program 2018-2022 – Sue Virnig, City Finance Director Virnig noted that the sections in the CIP include vehicles and equipment, parks, Brookview Golf Course, buildings (general buildings and cablecasting), storm water utility, water and sanitary sewer, streets, and the appendix. Virnig highlighted some of the projects from each section of the CIP including: a new fire pumper, lighting at Isaacson Park with funding from a Hennepin County Youth Sports Grant, tennis court construction at Wesley Park, community gardens in 2019 and 2021, an off-leash dog park, a new restaurant and pro shop along with other amenities at Brookview Community Center, a City Hall boiler replacement, carpet replacement in the second floor hallway of City Hall, remodeling of the Council Chambers, projects that will reduce flooding in the Decola Ponds area, sanitary sewer replacement and maintenance coinciding with the Pavement Management Program, additional flashing yellow arrows, and bike trails per the Bicycle and Pedestrian task force recommendations. Black asked how certain the City is that it will receive grant money. Virnig stated that the City received a grant for lighting at Isaacson Park in the past and is hoping to get another one in the future. Minutes of the Golden Valley Planning Commission November 13, 2017 Page 2 Segelbaum asked if anything has been significantly delayed due to funds being short. Virnig stated that the 2020-2021 Pavement Management Program will have to be extended to 2021 through 2023. Blum thanked staff for the work that has gone into the CIP and asked if the Planning Commission is supposed to do a constructive review of the plan or just confirm that it is consistent with the Comprehensive Plan. Virnig stated that the Planning Commission’s role is to review the plan and state whether it is consistent with the Comprehensive Plan or not. Zimmerman added that the Planning Commission will have more opportunity to provide oversight as the 2040 Comprehensive Plan is implemented. Waldhauser asked if there is flexibility in funding sewer replacement and maintenance differently. Virnig stated that the City may have to consider an additional franchise fee as an alternate funding source. Black noted that some of the funds are being depleted and asked if that is a normal trend. Virnig explained several of the funds and explained that the funds are looked at every year for a five year period. Blum said he struggles with understanding how the average citizen can digest this plan. He said it would be useful to highlight issues that the City has received feedback on and to show that those issues are being translated into budget items. Virnig stated that the Communications Department could highlight the infrastructure plan and further discuss Tax Increment Financing. Zimmerman suggested that CityNews articles tie back to the Comprehensive Plan and the CIP and how it all works together. Johnson referred to the joint commission meeting held in January regarding infrastructure needs and goals and stated that his take away from that meeting was that the City would need almost double the money for infrastructure projects. Now when he looks at this CIP it doesn’t look like there is enough money dedicated to infrastructure. Virnig referred to the Pavement Management Program and the infrastructure plan that looks at infrastructure further into the future. Blum said he was happy to hear that the City is getting away from bond financing and said that seems more fiscally responsible to him. Virnig stated that she worries about levy limits being brought back and the possibility of municipal bonds being taxable. Waldhauser questioned how cities can generate funds moving forward and questioned if there are ways other than levies to generate funds such as using a sales tax. Virnig stated that the City would have to go to the legislature to implement a sales tax. Blum noted that a lot of important expenditures are funds and said he thinks the City doesn’t take advantage of some of its green infrastructure. He suggested that it might be worthwhile to create a special fund for greenery and trees because it would cost less to have green infrastructure. He added that one of the most heard comments in the city survey was green issues and being good environmental stewards so he thinks it would be a service to the citizens to have a budget item for green infrastructure. Minutes of the Golden Valley Planning Commission November 13, 2017 Page 3 Virnig noted that the Environmental Commission follows through on a lot of the “green” issues. She stated that there are several green items spread throughout the CIP they just aren’t in one section. Waldhauser agreed that calling out the green items and making it more visible is a good idea and sometimes a cheaper way to do some things. Waldhauser asked if narrower streets, curb bump-outs, and rain gardens are considered during the pavement management projects. Zimmerman stated that those things among others are considered whenever possible. Johnson referred to page 92 and asked about the item regarding 1.5 miles of rehab on Winnetka Avenue. Virnig explained that project is lining the water mains from Medicine Lake Road to Highway 55 in conjunction with a CenterPoint project. Blum referred to the Janalyn Pond lift station project and questioned if there might be ways to mitigate needing a pump there with less expensive plantings and if the City would be better served by looking at solutions that will cost less money in the long term. Virnig said she would have to defer to the City Engineer about what alternatives there might be. Johnson referred to page 108 and questioned the three major expenditures regarding Xenia Avenue and Golden Hills Drive. Virnig stated that Xenia Avenue and Golden Hills Drive improvements are paid for through assessments. Blum referred to page 72 and noted that it looks like the City is paying $500,000 for carpet replacement. Virnig stated that this is in draft form and will be changed. Black asked if it is less expensive for the City to provide for a large development or a small development. Virnig stated that not every development needs assistance from the City so it really depends on the project. Johnson stated that as the City offers TIF it foregoes the tax revenue and increases the use of the infrastructure. Zimmerman stated that the City misses out on the increase in tax value for a certain time but without TIF the City might not have gotten some of the developments at all. Virnig added that commercial properties help with the City’s fixed costs and job creation and that the City reaps the benefits of the building permits so there is so much more that these developments bring to the City. Waldhauser questioned if there should be something in the CIP about the new community center. Virnig stated that the community center is part of the General Fund and Special Other Funds. She added that it is a special revenue fund and that they will pay their expenditures. Blum referred to the Cable Commission and noted that cities are paying millions of dollars to keep the local TV station going when there are perhaps other tools that are more cost effective and will reach more people. He asked if any thought has been given to phasing that out. Virnig noted that Council Member Clausen is a representative on the Cable Commission and that they have many statistics about the viewership. She added that there is a franchise fee for the cable equipment and that tax dollars are not used. Minutes of the Golden Valley Planning Commission November 13, 2017 Page 4 Waldhauser added that many residents watch the cable TV channel programs and meetings that are televised. MOVED by Waldhauser, seconded by Segelbaum and motion carried unanimously to recommend approval of the 2018-2022 Capital Improvement Program as it is consistent with the goals and policies of Golden Valley’s Comprehensive Plan. --Short Recess-- 3. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Zimmerman stated that Tennant has withdrawn all of their recently submitted planning applications. Zimmerman stated that a new Planning Commissioner has been appointed and will be attending the next Planning Commission meeting. 4. Other Business • Council Liaison Report Schmidgall stated that Globus Development came to the last City Council meeting and presented the assisted living component of the project which will be a real asset to the community. Schmidgall stated that the grand opening for Brookview is December 1. 5. Adjournment The meeting was adjourned at 8:31 pm. ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant Special Meeting of the Golden Valley Planning Commission November 27, 2017 A special meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, November 27, 2017. Vice Chair Johnson called the meeting to order at 7 pm. Those present were Planning Commissioners Black, Blenker, Blum, Brookins, Johnson, Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman and Associate Planner/Grant Writer Emily Goellner. Commissioner Brookins was sworn in by Vice Chair Johnson. 1. Comp Plan Work Session – Resilience and Sustainability Zimmerman gave a recap of the Comprehensive Plan process, what had been done to date, and the anticipated schedule for review and approval of the 2040 Comp Plan through the rest of 2017 and into 2018. Goellner introduced the draft Resilience and Sustainability chapter and mentioned that one challenge was to balance the language in the document between the aspirational and the pragmatic. Segelbaum recommended that staff be selective about where to use stronger language in the plan. Segelbaum asked about the timing of the public comment period for the 2040 Comp Plan. Blum suggested that an open-ended survey could be a good way to garner more responses during the comment period. Zimmerman said that the Communications staff would provide a variety of ways for community members to provide input during the public comment period in 2018. Johnson suggested that the introduction of each chapter include an outline or bulleted list of the main points or key takeaways from the chapter. The list could potentially include what is new, different, or actionable since the last Comp Plan update. Blum stated he hoped there were ways to achieve the goals and objectives without having to resort to trade-offs, such as accommodating both solar energy and enhanced vegetation by placing solar panels on commercial-industrial properties and trees in residential neighborhoods, for example. Waldhauser said that perhaps “green” policies should be implemented to the same degree as required storm water regulations. Blum wondered if Goal 4 (Protect and Enhance the Natural Environment) should be moved to be Goal 1 since he felt this was the top priority of those who responded to the Community Survey and who attended the Comp Plan open houses. Goellner replied that the Environmental Commission, who drafting the chapter text, had other reasons for putting Clean Energy as Goal 1, but that she would inquire with the staff liaison for the Environmental Commission about this idea. Blenker asked about the City’s policies for converting turf to native plantings. Special Meeting of the Golden Valley Planning Commission November 27, 2017 Page 2 Blum said he would be interested in tying more financial incentives to the Goals of the Plan, including fining property owners who do not remove invasive species from their yards. He also worried that showing the City’s tree canopy coverage at 40% while indicating that the healthy level is only 30% might provide future justification for an increase in tree removals. Brookins asked if there should be additional mention of homes and buildings as infrastructure in the Built Environment section of the Existing Conditions. Segelbaum asked if resiliency/sustainability pays for itself or if the City needs to be tying more money to these improvements. Waldhauser stated that studies have linked examples of green or sustainable practices to increased community health. The Commissioners pointed out the challenge in addressing aspects of sustainability that are also covered in other chapters of the Plan. Zimmerman stated that some of these overarching relationships could be explored further in the introductory chapter. 2. Comp Plan Work Session – Parks and Natural Resources Zimmerman introduced the Parks chapter and mentioned some of the comments that had been submitted regarding edits, including rewriting Goal 4 (Grow Brookview Golf and Recreation Area) to separate golf activities from other amenities. He also noted that comments included placing more emphasis on passive recreation due to its importance to residents. Zimmerman added that comments were received about revisiting the calculations for the ratio of acres of parkland to number of residents. Waldhauser noted that neighborhood parks are well spread out in the community. Zimmerman stated that the trail system should continue connecting neighborhood residents to community and regional parks within the City. Blum stated that he would like the plan to go further with exploring ways to support or enhance the park system with private funds (naming rights, sponsorships, etc.). Waldhauser noted the importance of native species, but asked whether the City Forester and other staff are aware of which native species are truly sustainable in the long term. The meeting was adjourned at 8:40 pm. ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant Special Meeting of the Golden Valley Planning Commission December 11, 2017 A special meeting of the Planning Commission was held at the Golden Valley City Hall, Council Conference Room, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, December 11, 2017. Chair Baker called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Black, Blenker, Blum, Brookins, Johnson, Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman and Associate Planner/Grant Writer Emily Goellner. 1. Comp Plan Work Session – Land Use Zimmerman reviewed the schedule for completing the Comprehensive Plan update and pointed out that the early part of 2018 would be spent reviewing draft chapters of the plan. He summarized some of the feedback he had received regarding the land use plan, including concerns that it was hard to capture all of the areas of the City where passive and active open spaces uses mixed on the same parcels. One solution would be to generalize all of the open space on the Future Land Use Map and allow the individual park plans to specify locations for passive uses. Baker emphasized that it was important to recognize the passive use area so that they were not assumed to be unimportant and would be protected as future changes took place. Others agreed and Zimmerman said he would look at additional ways to make this point in the chapter. Zimmerman displayed changes that had been made to the land use plans since the last conversation in October. Goellner pointed out a few areas along Highway 100 that were excess highway right-of-way properties and needed to be guided for future uses other than right-of-way. All but one were targeted to be low intensity residential. The property at 300 Turners Crossroad was large enough that there were potentially options for other uses there. The Commissioners discussed the possibility of preserving the area as open space, using it for single family homes, or building attached housing. All agreed a broader community engagement process should be used to get the input of the neighborhood to the west. Staff discussed a potential redevelopment project at 2445 Winnetka Avenue and suggested the proposed medium intensity residential use might be a better option than the commercial use that had previously been discussed. Zimmerman presented an effort to distinguish between “neighborhood” and “community” level flex use/mixed use nodes on the plan. Goellner reviewed some revised land use categories that distinguished between the two and asked for feedback. Zimmerman pointed out which nodes were being targeted for neighborhood-level activity and which were marked for community-level activity. He also reviewed a chart showing the preferred housing/job breakdown within each area. Questions were asked about how the zoning would work to support the vision of the land use plan. Staff described some ideas, including targeting specific uses for the two scales Special Meeting of the Golden Valley Planning Commission December 11, 2017 Page 2 of mixed use development, utilizing site design standards that are already in the I-394 Mixed Use district, and creating a Pedestrian Overlay to help encourage good design and exclude auto-oriented uses such as gas stations along certain road corridors. Goellner pointed out that all of the mixed use nodes were in areas where redevelopment was either likely or encouraged to occur. Blum asked if there would be more detailed plans for any of the areas in order to guide redevelopment. Zimmerman noted that the four Planning Districts on the draft Land Use Plan would be described for planning purposes, but there would also be more detailed descriptions for small areas or specific parcels within the Districts. He also discussed a few opportunities for further planning, including money in the 2018 City budget to create a plan for the downtown and work being done around the Golden Valley Road light rail station as part of the Bottineau Community Works project at Hennepin County. Blum expressed some concerns that the mixed use nodes were too segregated and that perhaps larger areas should be designated as mixed use in order to allow better coordination. Zimmerman reminded the Commissioners that the four Planning Districts that were initially discussed would provide guidance, but that there were many properties where change was not being encouraged. Blum said he was not convinced that the industrial properties that were being preserved were as valuable as he was being led to believe, and that there may be greater value in seeing them redevelop. Blenker said she was worried there was not enough residential density proposed to support the amount or retail that the Commissioners indicated they wanted. Baker suggested that the Commission and staff continue to seek expert feedback from sources such as the Urban Land Institute for the City’s planning purposes. Goellner added that experts at the last feedback session with Urban Land Institute noted that revitalization of the existing Golden Valley Shopping Center holds significant opportunities and that it is beneficial to keep that property guided for commercial use. 2. Comp Plan Work Session – Transportation Goellner displayed some of the maps that were generated as part of the work on the Transportation chapter, including a functional classification map and maps showing the projected levels of congestion on roads in Golden Valley in 2040 based on population growth and the draft land use plan. She also discussed the Highway 169 Mobility Study and what it might mean for future bus rapid transit along Highway 55. The meeting was adjourned at 8:52 pm. ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant Special Meeting of the Golden Valley Planning Commission January 8, 2018 A special meeting of the Planning Commission was held at the Golden Valley City Hall, Council Conference Room, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, January 8, 2018. Chair Baker called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Black, Blenker, Blum, Johnson, Segelbaum, and Waldhauser. Also present were Council Member Rosenquist, Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, and Jay Demma and Mike Lamb representing the consulting team for Hennepin County Community Works. Commissioner Brookins was absent. 1. Hennepin County Community Works – TOD Zoning Study Update Zimmerman introduced Demma and Lamb and gave a brief background of the work being done in association with the METRO Blue Line Extension project for Hennepin County Community Works. Demma introduced the TOD Zoning Study and provided some of the highlights of the work completed to date with respect to drafting zoning tools for use in the Golden Valley Road station area. Segelbaum asked about the timing of producing new zoning language. Baker said it needed to be coordinated with the adoption of the new Comprehensive Plan. Zimmerman said it would likely follow the Comp Plan update by no more than nine months. Blum asked about the target density for a redevelopment site in the station area. Demma replied that the Metropolitan Council’s requirements are for 25 units per acre but higher densities are encouraged. Baker asked about the feasibility of development and if commercial uses would be supported. Zimmerman replied that a Commercial Market Study was being conducted as part of the consultant’s work and that this question would be addressed. Black asked about the current net density of the station area once parks and open space were subtracted. Demma said the report would provide that information. Demma said the next steps would be to conduct a workshop with staff and then to meet again with the Planning Commission and City Council. Rosenquist cautioned that the neighborhoods around the Golden Valley Road station had been very engaged in past discussions and wanted to be sure that this process would be sensitive to their concerns. 2. Comp Plan Work Session – Housing Goellner introduced the Housing chapter and pointed out some of the main points in the updated chapter, including new themes of affordable housing preservation, accommodation of senior housing, and greater energy efficiency. She stated that the 2040 plan has been drafted to be much more forward thinking compared to the 2030 plan, which was focused on preservation of the existing housing stock. Although there is Special Meeting of the Golden Valley Planning Commission January 8, 2018 Page 2 market demand for many types of housing in Golden Valley, there is not enough space to build it all so the City will need to choose where it wants to focus. Seagelbaum asked how the Commission should attempt to balance all of the competing goals. Baker said he thought it was important to be specific about priorities and then understand what you are willing to forego. Johnson pointed out that in addition to limitations associated with land and resources, there are also limitations in City services and staff. Johnson said he was surprised by the high percentage of homes in Golden Valley that are cost burdened. Segelbaum supported the plan to establish regular staff meetings to discuss housing issues. Baker wondered if “disinvested” or vacant properties are a concern. Zimmerman outlined the process that the City uses to address property maintenance issues, including the use of Administrative Citations. Waldhauser wondered if utility use tracking could be used to help determine when a home is vacant. Blum asked if there could be more transparency regarding resident complaints about these properties and attempts to have them resolved. He said he believes it should be possible for the City to provide information about specific addresses. Baker agreed that the City should follow the law with respect to releasing data, but also wanted staff to protect the privacy of individuals when possible. Seagelbaum asked if the goals and objectives were too aggressive and if the City could accomplish them all. Goellner replied that there was a fair amount of pressure to take immediate action, particularly on affordable housing. Waldhauser asked if it would be possible to quantify some of the costs associated with the actions. Blum referred to the on-line questions posed as part of the Comp Plan process and reminded the Commission that being “green,” clean, safe, and multi-modal were all priorities. Baker cautioned that on-line surveys can be biased and should not be taken as a representation of the entire community. Johnson asked if sustainability could also include economic equity. Black asked if the goals were being written in a way that they could be used to deny a proposed PUD or TIF district if the City did not feel they were appropriate, or if they were too vague. Blum asked if the City really was interested in researching Accessory Dwelling Units or if this had already been discussed and rejected. Zimmerman reminded the Commission that a recent zoning text amendment prohibiting accessory units was specific to Temporary Health Care Dwellings as defined by the State. The Commission agreed that language in the implementation plan about accessory dwelling units should be clarified. The meeting was adjourned at 8:47 pm. Special Meeting of the Golden Valley Planning Commission January 8, 2018 Page 3 ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. E. 1. Purchase Electric Golf Carts for Brookview Golf Course Prepared By Mike Ward, Golf Maintenance Supervisor Rick Birno, Director of Park and Recreation Summary The 2018-2022 (GC-009-1) Brookview Golf Capital Improvement Program includes $275,000 for the purchase of sixty golf carts. The current gas powered carts are 8 years old and ready for replacement. Staff has researched both gas powered carts and electric carts and is recommending the more environmentally friendly option of electric. Brookview was built as a LEED Silver building and staff believes Brookview Golf Course should also work to support Golden Valley’s Green Initiative and therefore would like to move forward with the electric golf cart option. The 2018-2022 (GC-009-2) also includes $33,000 for improvements to the driving range that would involve air handling and electrical outlets. The total improvements came to $8,150. The remainder will fund the overage on the carts. Budget Actual GC-009 -1 $275,000 $276,746.49 GC-009-2 33,000 8,150.00 $308,000 $284,896.49 The current fleet of 60 gas powered golf carts will be sold or traded-in at an amount of $1,675 per unit for a total of $100,500. 58 will be traded with the purchase of the new electric cards. Two will be paid for from the Police DUI fund that may be used with special events or crowd control. The sale of carts is considered a revenue for the golf course and was budgeted in the 2018-2019 Brookview Golf Course Operating Budget. This purchase will be a transaction through the U.S. Communities purchasing alliance, Club Car contract number EV2024-02. The expense for the new 60 electric golf carts purchase is as follows: Contract No. Item Vendor Amount EV2024-02 60 Electric Golf Carts Club Car $276,745.49 58 Carts traded in @1,675.00 for purchase credit -$97,150.00 Purchase Price to City $179,595.49 Recommended Action Motion to approve the purchase of 60 electric golf carts from Club Car through the U.S. Communities purchasing Alliance #EV2024-02 for a total purchase price in the amount of $179,595.49. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. E. 2. Approve Purchase of 2018 Crew Cab Police Responder Pickup Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2018-2022 Vehicle and Equipment Capital Improvement Program (V&E-095) includes $40,000 (funded from the DUI fund) for the purchase of a Police Pickup Truck. The 2012 Ford F-150 Crew Cab pickup, unit 820, meets replacement criteria set forth in the City’s vehicle replacement policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of “needs immediate consideration.” The pickup due for replacement scored 29 points. The existing pickup is used by Community Service Officers (CSO) for hauling miscellaneous equipment and pulling trailers. Ford has upgraded the F-150 pickup to pursuit standards allowing it to be used as a patrol vehicle making it more versatile. The recently upgraded F-150 pickup to the Police Responder pickup is currently not on the Minnesota Materials Management Division contract. Quotes were received from Ford of Hibbing and Midway Ford. The results are as follows: Ford of Hibbing $34,817.92 Midway Ford $36,470.00 Attachments • Ford of Hibbing Quote (4 pages) • Midway Ford Quote (1 pages) Recommended Action Motion to approve purchase of 2018 Ford F-150 Crew Cab Police Responder Pickup from Ford of Hibbing in the amount of $34,817.92. FORD of HIBBING Bob O'Hara 218-349-8955 rwohara0l@aol.com it Tim Carruth 218-262-3881 timcarr33@yahoo.com 2018 FORD 4X4 RESPONDER CREW CAB PICKUP noteez, BASE STARTING PRECE DOES NCO T JNCL UDE ANY ORTIJONQS $33t,230).,92 3.5L ECO-BOOST STD 10 SPEED AUTOMATIC STD ELECTRONIC LOCKING REAR AXLE STD 8 WAY POWER DRIVERS SEAT STD VINYL SPLIT REAR SEAT STD HD VINYL FLOORING STD 262713th AVE HIBBING, MN 55746; 218-262-3881 DEPARTMENT: CONTACT NUMBER: EMAIL: 2018 Ford F150 RESPONDER 4X4 x"IN YELLOW CELLS OPTION REQUESTED ALL OPTIONS TOTAL PRICE WILL CALCULATE Option VEHICLE VEHICLE Price SPEC UNIT 1 SPEC UNIT 2 2018 Fleet/Non-Retail Ford F-150 Police Responder XL 4WD SuperCrew 5.5 $33,230.92 $33,230.92 ALL OPTIONS ENGINE 29G ENGINE:3.51-V6 ECOBOOST(STD)$0.00 STD X STD X STD TRANSMISSION STD 44G TRANSMISSION:ELECTRONIC 10-SPEED AUTOMATIC-inc: selectable drive modes:normal/tow-haul/snow-wet/EcoSelecUsport(STD1 STD X STD X STD OPTION PACKAGE 150A EQUIPMENT GROUP 150A BASE N/C X N/C X N/C PRIMARY PAINT D1 STONE GRAY METALLIC N/C 21 SHADOW BLACK N/C X N/C J7 MAGNETIC METALLIC N/C N1 BLUE JEANS METALLIC N/C PQ RACE RED N/C N6 LIGHTNING BLUE METALLIC N/C UX INGOT SILVER METALLIC N/C YZ OXFORD WHITE N/C STANDARD PAINT N/C X N/C X N/C SEAT TYPE 'G MEDIUM EARTH GRAY,CLOTH 401SLANK/40 FRONT-SEATS-inc: police-grade heavy-duty cloth and 8-way power driver/manual passenger, Center-section deleted.(Restraint control module cover provided) STD X STD X STD 8 WAY POWER DRIVERS SEAT STD X STD X STD CLASS IV TRAILER HITCH AND WIRING STD X STD X STD ALUMINUM 18"WHEELS STD X STD X STD ADDITIONAL EQUIPMENT TRAILER TOW PACKAGE-inc:Towing capability up to 10,700 lbs. tailgate LED:and smart trailer tow connector.Auxiliary Transmission Oil Cooler,Class IV Trailer Hitch Receiver,smart trailer tow connector and 4- pin/7-pin wiring harness.Pro Trailer Backup Assist,Engine Oil Cooler Ordering the Trailer Tow Package does not include Trailer Tow Mirrors. Trailer Tow Mirrors are a standalone option and must be ordered separately. Option Code:54Y/59S).Ordering the Trailer Tow Package does not include Integrated Brake Controller(67T1.Integrated Brake Controller(67T)is a standalone option and must be ordered separately. 916.00 41H ENGINE BLOCK HEATER 83.00 - 67T INTEGRATED TRAILER BRAKE CONTROLLER 253.00 X $253.00 17C CHROME:FRONT&REAR BUMPERS(Requires 595) 161.00 - 595 LED SIDEVIEW MIRROR SPOTLIGHTS-inc:high-intensity LED security approach larrips(Requires 54Y or 54R) 161.00 X $161.00 54h' POWER GLASS HEATED SIDEVIEW MIRRORS-inc: manual folding, turn signal,auto-dimming feature(driver's side)and black skull caps, Auto-Dimming Rearview Mirror;Requires 57Q and 59S and 924) 280.00 X $280.00 54Y MANUAL_FOLDING POWER GLASS TRAILER TOW MIRROR-inc: Manually telescoping heated,turn signal and black skull caps(Requires 57Q and 59S and 924) 364.00 570 REAR WINDOW DEFROSTER(Requires 435 or 924) 203.00 X $203.00 435 POWER-SLIDING REAR WINDOW-inc:privacy glass,Rear Window Defroster 415.00 - 924 REAR WINDOW FIXED PRIVACY GLASS(Requires 57Q) 92.00 X $92.00 188 BLACK P.ATFORM RUNNING BOARDS 231.00 - 63S BOX SIDE:STEPS 299.00 153 FRONT LICENSE PLATE BRACKET-inc:Standard in states requiring 2 license plates,optional to all others N/C X N/C 63T TAILGATE STEP W/TAILGATE LIFT ASSIST 345.00 X $345.00 96P DROP-IN BEDLINER(PRE-INSTALLED)-inc:Custom Accessory 323.00 - 96W SPRAY-IN BEDLINER(PRE-INSTALLED)-inc:Custom Accessory 456.00 - 94R LED RED/BLUE WARNING STROBES(PRE-INSTALLED)-inc:Custom Accessory,2 LED warning lights visible on either side of stop light bar and 2 LED lights visible between lower windshield and hood(driver side- red/passenger side-blue) 667.00 945 LED AMBER WARNING STROBES(PRE-INSTALLED)-inc:Custom Accessory,2 LED amber warning lights visible on either side of stop light bar and 2 LED amber lights visible between lower windshield and hood 621.00 90R STOWABLE LOADING RAMPS(PRE-INSTALLED)-inc:Custom Accessory(Requires 55B) 548.00 91A SMOKER'S PACK W/ASH COIN CUP(DEALER INSTALLED)-inc: Factory Invoiced Accessories(FIA),Shipped separately from the vehicle for dealer installation 88.00 942 DAYTIME RUNNING LAMPS-inc:Non-controllable The non-controllable 942 Daytime Running Lamps(DRL)replace the standard Daytime Running Lamps(DRL)(On/Off Cluster Controllable). 41.00 595 FOG LAMPS 128.00 55B BOXLINK-inc:4 premium locking cleats 73.00 90D BED DIVIDER-inc:Factory Invoiced Accessories(FIA),Shipped separately from the vehicle for dealer installation(Requires 55B) 272.00 58C RADIO:SINGLE-CD/SIRIUSXM-inc:6 speakers,SiriusXM includes a 6- month prepaid subscription,Service is not available in Alaska and Hawaii,Subscriptions to all SiriusXM services are sold by SiriusXM after trial period,If you decide to continue service after your trial,the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at thencurrent rates,Fees and taxes apply,To cancel you must call SiriusXM at 1-866-635-2349,See SiriusXM Customer Agreement for complete terms at www.siriusxm.com,All fees and programming subject to change, Sirius,XM and all related marks and logos are trademarks of Sirius XM 180.00 61P 10-WAY POWER PASSENGER SEAT 272.00 63E FOLDABLE PICKUP BOX BED EXTENDER 231.00 96X HARD TONNEAU PICKUP BOX COVER-inc:Factory Invoiced Accessories(FIA),Shipped separately from the vehicle for dealer installation,Note:Tonneau cover does not provide a permanent seal from dust and moisture intrusion 916.00 96T SOFT FOLDING TONNEAU PICKUP BOX COVER-inc:Factory Invoiced Accessories(FIA),Shipped separately from the vehicle for dealer installation,Note:Tonneau cover does not provide a permanent seal from dust and moisture intrusion 483.00 85H BACKUP ALARM SYSTEM 115.00 - 76R REVERSE SENSING SYSTEM 253.00 X $253.00 $34,817.92 $33,230.92 Midway Ford Commercial , . , Travis Swanson Fleet and Government Sales —EVA 651-343-5212 2777 N. Snelling Ave. tswanson(cDrosevillemidwayford.com Roseville MN 55113 Fax#651-604-2936 �n R 1 Police Responder 2018 F-150 4X4- Crew Cab- 5.5' Box Standard 10 Speed Automatic 40/Blank/40 Cloth Front Seat Front Tow Hooks Dual Front Air Bags Sync Hands Free Carpet Floor Covering AM/FM/CD Player 4-Wheel ABS Brakes 8 way Power Driver's Seat Tow Hitch Air Conditioning 3.5L EcoBoost Tilt Wheel 275/65518 AT tires Cruise Control 18"Aluminum Wheels Power Windows/Locks Options Code Price Select Exterior Colors Code Select Brake Controller 67T $253 x Blue Jeans Metallic N1 Power Heated Mirrors 54R $280 x Race Red PQ LED Mirror Spot Lights 59S $161 x Stone Gray Metallic D1 Privacy Glass 924 $92 x Shadow Black G1 Rear Defrost 57Q $203 x Magnetic Metallic J7 Reverse Sensing 76R $253 x Ingot Silver Metallic UX Tailgate Step 63T $345 x Oxford White YZ Lightning Blue IN6 Extended Service Contracts Cost Select Option Total $1,587 You must have a active FIN code to participate in this Base Price Totals purchase contract : FIN code # $34,883.00 Purchase Order required prior to order placement Options Price Totals $1,587.00 Extended Warranty PO# Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Name of Organization Document fee Sub total per vehicle $36,470.00 Number of Vehicles 1 Address Grand Total for all units $36,470.00 City, State, Zip Acceptance Signature Contact Person/Phone# Print Name and Title Date Contact's e-mail address and fax# Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. F. Authorize Contract for Professional Services for Restoration and Maintenance of Native Plant Communities Prepared By Jeff Oliver, P.E., City Engineer Tom Hoffman, Water Resources Technician Summary Staff has requested proposals from qualified Native Plant Management contractors for professional services related to Restoration and Maintenance of Native Plant Communities adjacent to Golden Valley’s stormwater ponds, wetlands, and streams. The buffer areas maintained under this contract serve to improve water quality, ecological diversity, and provide habitat and food sources for wildlife, including pollinators like bees and butterflies. A location map is attached. The proposal includes performing controlled burns, dormant mowing, and integrated plant management. The contractor inspects each native buffer area monthly during the growing season and performs maintenance on an as-needed basis to ensure efficient and effective management of the buffer areas. Staff received the following proposals that are listed below: Minnesota Native Landscapes Inc. $30,605 Applied Ecological Services $33,100 Prairie Restorations, Inc. $36,765 Wetland Habitat Restoration $44,460 The proposals were reviewed and determined to be accurate and in order. Funding for this project is included in the 2018-2019 Biennial Budget, Storm Sewer Utility, Native Buffer Zone Maintenance for Ponds (7303.6340) in the amount of $50,000. The contract also includes an option for an annual extension of up to three years, depending on the performance of the contractor. Each extension request will be brought to Council for approval. Attachments • Location map (1 page) Recommended Action Motion to award the Contract for Professional Services with Minnesota Native Landscapes Inc., for the 2018 Golden Valley Restoration and Maintenance of Native Plant Communities in the amount of $30,605. L w, `p d 3 0. z m m = n ' v 0 a° o 3 -ii 1"►1"'"'i, YI ��,Y cL� zdA -¢wc�O umaNm+ um.N. ¢m mom 'ma 'mv> tv7 al7 vt7 7 =w vx°Y c J a>f '�° H> 1O a a d om ` > o Oz OO 0c c p> x O v v w s ay cycc Q vOAcaQ £ V - m O p zpa FT ` ` 0 0o O °tco1 Co cahi mr.'c� i> r i x o e a e to a m m o N € " N .� rl N N N N N N N N N N N N N N M M M �rx2pU ------------------- f------- I /.Y w i �� 3 Y lYn.�fl•1 I NIq ifi AI.IJ I i J u «: I aart `u N » WZ 1. j u NJ Us V i ¢.owwxx j a � i � + M N w [[[A777 a, I j I .►4 i r u■ rk i Y oA: 0 � I �,p I x` �- • Y w r T � I i � n �, �".•,.I hl.pnq 7' lttfla[li' Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. G. Agreements for 2018-2019 Sanitary Sewer Repair Program Prepared By Jeff Oliver, PE, City Engineer R.J. Kakach, PE, Assistant City Engineer Summary The City of Golden Valley Pavement Management Program (PMP) includes a voluntary program to allow residents in the project area to rehabilitate their sanitary sewer service with the goal of becoming compliant with the Inflow and Infiltration Ordinance. This program allows property owners to obtain competitive bids from pre-approved contractors, and provides the property owners the opportunity to have the costs of sewer rehabilitation specially assessed against the property if they choose for a 10-year period. In 2013, this program was also expanded to offer residents throughout the City the ability to assess sanitary sewer repairs in non-PMP areas if they are working to achieve I/I compliance. This program is similar to past PMP sanitary sewer repair program; however, this assessment is over a 5-year period and includes a $250 administrative fee. Contractors eligible for the program need to demonstrate the ability to perform excavation and/or liner repairs, have a history of performing service repairs in Golden Valley, and have readily available equipment and financial resources. The following three private sanitary sewer service repair contractors qualify for this program which will run from 2018 through 2019: • Gene’s Water and Sewer • Highview Plumbing • Ouverson Sewer and Water Each of these contractors is required to enter into an Agreement with the City of Golden Valley to perform private repairs as part of the sanitary sewer repair program. The contractors will be responsible for contacting each resident who is interested in having their repair costs specially assessed and providing them with estimates for the repair. When property owners have selected a contractor for their repairs, a three-party agreement between the City, property owner, and private contractor is signed by all parties. Following completion of the repairs, the property owner may opt to have the costs specially assessed to the property. Attachments • Agreements for Sanitary Sewer Service Repair between the City of Golden Valley and Gene’s Water & Sewer, Highview Plumbing, and Ouverson Sewer & Water (12 pages) • Sample Private Sanitary Sewer Service Work Order agreement between the homeowner, City, and contractor for 2018-2019 sanitary sewer repair (3 pages) Recommended Action Motion to authorize entering into Agreements for the 2018-2019 Sanitary Sewer Repair Program with the following companies: Gene’s Water and Sewer, Highview Plumbing and Ouverson Sewer and Water. CONTRACT NO. 18-1A AGREEMENT BETWEEN THE CITY OF GOLDEN VALLEY AND GENES WATER & SEWER SANITARY SEWER SERVICE REPAIR THIS AGREEMENT (the “Agreement”) is made this twentieth day of February 2018, by and between the City of Golden Valley, a municipal corporation (“City”), and Gene’s Water & Sewer (“Contractor”), under the laws of the State of Minnesota. WHEREAS, City operates a voluntary sanitary sewer inflow and infiltration (“I&I”) program along with its Pavement Management Program (PMP) each year; WHEREAS, in 2018 and 2019 the Pavement Management Program Project will result in the reconstruction of several miles of City streets and rehabilitation of the sewer and other utilities in an area approved by the City on an annual basis; WHEREAS, there is also a public need to continue to support property owners who wish to address Inflow and Infiltration issues within their private sanitary sewer service on a Citywide level; WHEREAS, homeowners residing within the City of Golden Valley as well as the 2018 and 2019 PMP Project boundaries availing themselves of the voluntary I&I program and may wish to repair their sanitary sewer lateral service line; WHEREAS, this Agreement, Special Provisions and General Conditions attached hereto as Exhibit A and made a part of this Agreement, provide certain terms and conditions for: (i) special assessment of an owner’s real property for repairs necessary to bring property in compliance with the City’s I&I Ordinance; and (ii) payment by the City for the performance by certain pre-qualified private contractors in making necessary repairs, replacements or rehabilitaion of private sanitary sewer service lines generally from residences to the sanitary sewer main line in the street right-of-way. WHEREAS, a Private Sanitary Sewer Service Work Order (“Work Order”), a form of which is attached hereto as Exhibit B, shall be executed by Contractor, City, and the property owner and shall incorporate by reference the terms and conditions of this Agreement including without limitation the Special Provisions. Once a residential property owner selects the contractor from the City’s list of pre-qualified contractors to make such repairs to the owner’s sanitary sewer service line, the owner and the Contractor shall agree on the Work Order and it will be attached to this Agreement and made a part hereof with respect to the Property named in the Work Order to form the entire Agreement affecting the City, Contractor, and property owner and the Work (defined below) on the Property identified. WHEREAS, the Work covered by the Work Order shall be completed by the Contractor in a timely and professional manner and in accordance with all applicable laws and regulations. NOW, THEREFORE, it is agreed by and between City and Contractor that each 2018 and 2019 I & I related project to be specially assessed which is undertaken by Contractor shall be subject to the following terms and conditions including without limitation the Special Provisions and the terms of any applicable Work Order between Contractor, City, and the owner of the subject property: ARTICLE 1. The Contractor hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary to complete the work in accordance with this Agreement, the Special Provisions, Standard Details attached hereto as Exhibit C, and any applicable Work Order. The Plans and Specifications, the proposal of the Contractor (the “Proposal”) and the Contractor's bond, the Work Order and the Special Provisions, together with this Agreement, shall together constitute the entire Agreement between the parties as if set forth herein. ARTICLE 2. The Contractor agrees to commence said Work and conclude the same in accordance with the Proposal heretofore filed with the City and in accordance with the Work Order executed by the City, Contractor, and the subject property owner, including without limitation the Bid Price as set forth in the Work Order and in accordance with the time schedule for commencement and completion of the Work set forth in the Special Provisions, time being of the essence in this Agreement, and to complete said Work in every respect to the satisfaction and approval of the City and the property owner. ARTICLE 3. The Contractor further agrees to make, execute, and deliver to the City, corporate surety bonds, or letter of credit, approved by the City Attorney in the minimum sum of Twenty Five Thousand Dollars ($25,000) which are hereby incorporated into this Agreement for the use of said City and of all persons doing Work or furnishing skill, tools, machinery or materials under or for the purpose of this Agreement, to secure the faithful performance and payment under this Agreement by said Contractor and to be conditioned as required by law for work undertaken in 2018 and 2019 in connection with the 2018 and 2019 sanitary sewer inflow and infiltration improvements. The Contractor also agrees that any time the value of the work performed under this contract exceeds the $25,000 contract limit, the City shall have the option to modify this contract and adjust upwards in $25,000 increments and the Contractor shall provide new corporate surety bonds, or letter of credit, approved by the City Attorney, in the amount that the contract has been increased and neither this original Agreement nor the upwardly adjusted agreements shall become effective unless and until said bonds have been approved by the City Attorney. ARTICLE 4. In consideration of the covenants and agreements stated above, the City agrees to pay the Contractor as set forth in Section 12 of the Special Provisions. ARTICLE 5. It is understood and agreed by the Contractor that the City, through its authorized agents and the property owner shall be the sole and final judges of the fitness of the work and its acceptability, and no payment shall be made to the Contractor hereunder until the work shall have been found acceptable by the City through its authorized agents and the property owner. ARTICLE 6. It is understood and agreed by the Contractor that, with respect to all work, the Contractor will keep as complete, exact, and accurate an account of the labor and materials used as is possible, and in submitting the final statement will itemize and allocate the costs of said W ork. ARTICLE 7. All payments to the Contractor shall be made payable to the order of the Contractor and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. The City reserves the right to cancel the award of any contract at any time before the execution of the Agreement by all parties including without limitation any subject property owner without any liability against the City. ARTICLE 9. The City may by written notice terminate this Agreement or any portion thereof when it is deemed in the best public, state or national interest to do so; or the City is unable to adequately fund payment for the Agreement because of changes in state fiscal policy, regulations or law; or after finding that for reasons beyond the Contractor’s control the Contractor is prevented from proceeding with or completing the Work within a reasonable period of time. In the event that any Work is terminated under the provisions hereof, all completed items or units of work will be paid for at the Agreement Bid Prices. Payment for partially completed items or units of W ork will be made in accordance with the procedures attached at Exhibit D and as otherwise mutually agreed to by both parties. Termination of this Agreement or any portion thereof shall not relieve the Contractor of responsibility for the completed Work, nor shall it relieve the Contractor’s Sureties of their obligations for and concerning any just claims arising out of the Work performed. IN WITNESS WHEREOF, this Agreement has been duly authorized, made and entered into as of the date first set forth above. THE CITY OF GOLDEN VALLEY BY Shepard M. Harris, Mayor BY Timothy Cruikshank, City Manager CONTRACTOR: BY ITS BY ITS CONTRACT NO. 18-1B AGREEMENT BETWEEN THE CITY OF GOLDEN VALLEY AND HIGHVIEW PLUMBING SANITARY SEWER SERVICE REPAIR THIS AGREEMENT (the “Agreement”) is made this twentieth day of February, 2018 by and between the City of Golden Valley, a municipal corporation (“City”), and Highview Plumbing (“Contractor”), under the laws of the State of Minnesota. WHEREAS, City operates a voluntary sanitary sewer inflow and infiltration (“I&I”) program along with its Pavement Management Program (PMP) each year; WHEREAS, in 2018 and 2019 the Pavement Management Program Project will result in the reconstruction of several miles of City streets and rehabilitation of the sewer and other utilities in an area approved by the City on an annual basis; WHEREAS, there is also a public need to continue to support property owners who wish to address Inflow and Infiltration issues within their private sanitary sewer service on a Citywide level; WHEREAS, homeowners residing within the City of Golden Valley as well as the 2018 and 2019 PMP Project boundaries availing themselves of the voluntary I&I program and may wish to repair their sanitary sewer lateral service; WHEREAS, this Agreement, Special Provisions and General Conditions attached hereto as Exhibit A and made a part of this Agreement, provide certain terms and conditions for: (i) special assessment of an owner’s real property for repairs necessary to bring property in compliance with the City’s I&I Ordinance; and (ii) payment by the City for the performance by certain pre-qualified private contractors in making necessary repairs, replacements or rehabilitaion of private sanitary sewer service lines generally from residences to the sanitary sewer main line in the street right-of-way. WHEREAS, a Private Sanitary Sewer Service Work Order (“Work Order”), a form of which is attached hereto as Exhibit B, shall be executed by Contractor, City, and the property owner and shall incorporate by reference the terms and conditions of this Agreement including without limitation the Special Provisions. Once a residential property owner selects the contractor from the City’s list of pre-qualified contractors to make such repairs to the owner’s sanitary sewer service line, the owner and the Contractor shall agree on the Work Order and it will be attached to this Agreement and made a part hereof with respect to the Property named in the Work Order to form the entire Agreement affecting the City, Contractor, and property owner and the Work (defined below) on the Property identified. WHEREAS, the Work covered by the Work Order shall be completed by the Contractor in a timely and professional manner and in accordance with all applicable laws and regulations. NOW, THEREFORE, it is agreed by and between City and Contractor that each 2018 and 2019 I & I related project to be specially assessed which is undertaken by Contractor shall be subject to the following terms and conditions including without limitation the Special Provisions and the terms of any applicable Work Order between Contractor, City, and the owner of the subject property: ARTICLE 1. The Contractor hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary to complete the work in accordance with this Agreement, the Special Provisions, Standard Details attached hereto as Exhibit C, and any applicable Work Order. The Plans and Specifications, the proposal of the Contractor (the “Proposal”) and the Contractor's bond, the Work Order and the Special Provisions, together with this Agreement, shall together constitute the entire Agreement between the parties as if set forth herein. ARTICLE 2. The Contractor agrees to commence said Work and conclude the same in accordance with the Proposal heretofore filed with the City and in accordance with the Work Order executed by the City, Contractor, and the subject property owner, including without limitation the Bid Price as set forth in the Work Order and in accordance with the time schedule for commencement and completion of the Work set forth in the Special Provisions, time being of the essence in this Agreement, and to complete said Work in every respect to the satisfaction and approval of the City and the property owner. ARTICLE 3. The Contractor further agrees to make, execute, and deliver to the City, corporate surety bonds, or letter of credit, approved by the City Attorney in the minimum sum of Twenty Five Thousand Dollars ($25,000) which are hereby incorporated into this Agreement for the use of said City and of all persons doing Work or furnishing skill, tools, machinery or materials under or for the purpose of this Agreement, to secure the faithful performance and payment under this Agreement by said Contractor and to be conditioned as required by law for work undertaken in 2018 and 2019 in connection with the 2018 and 2019 sanitary sewer inflow and infiltration improvements. The Contractor also agrees that any time the value of the work performed under this contract exceeds the $25,000 contract limit, the City shall have the option to modify this contract and adjust upwards in $25,000 increments and the Contractor shall provide new corporate surety bonds, or letter of credit, approved by the City Attorney, in the amount that the contract has been increased and neither this original Agreement nor the upwardly adjusted agreements shall become effective unless and until said bonds have been approved by the City Attorney. ARTICLE 4. In consideration of the covenants and agreements stated above, the City agrees to pay the Contractor as set forth in Section 12 of the Special Provisions. ARTICLE 5. It is understood and agreed by the Contractor that the City, through its authorized agents and the property owner shall be the sole and final judges of the fitness of the work and its acceptability, and no payment shall be made to the Contractor hereunder until the work shall have been found acceptable by the City through its authorized agents and the property owner. ARTICLE 6. It is understood and agreed by the Contractor that, with respect to all work, the Contractor will keep as complete, exact, and accurate an account of the labor and materials used as is possible, and in submitting the final statement will itemize and allocate the costs of said W ork. ARTICLE 7. All payments to the Contractor shall be made payable to the order of the Contractor and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. The City reserves the right to cancel the award of any contract at any time before the execution of the Agreement by all parties including without limitation any subject property owner without any liability against the City. ARTICLE 9. The City may by written notice terminate this Agreement or any portion thereof when it is deemed in the best public, state or national interest to do so; or the City is unable to adequately fund payment for the Agreement because of changes in state fiscal policy, regulations or law; or after finding that for reasons beyond the Contractor’s control the Contractor is prevented from proceeding with or completing the Work within a reasonable period of time. In the event that any Work is terminated under the provisions hereof, all completed items or units of work will be paid for at the Agreement Bid Prices. Payment for partially completed items or units of W ork will be made in accordance with the procedures attached at Exhibit D and as otherwise mutually agreed to by both parties. Termination of this Agreement or any portion thereof shall not relieve the Contractor of responsibility for the completed Work, nor shall it relieve the Contractor’s Sureties of their obligations for and concerning any just claims arising out of the Work performed. IN WITNESS WHEREOF, this Agreement has been duly authorized, made and entered into as of the date first set forth above. THE CITY OF GOLDEN VALLEY BY Shepard M. Harris, Mayor BY Timothy Cruikshank, City Manager CONTRACTOR: BY ITS BY ITS CONTRACT NO. 18-1C AGREEMENT BETWEEN THE CITY OF GOLDEN VALLEY AND OUVERSON SEWER AND WATER SANITARY SEWER SERVICE REPAIR THIS AGREEMENT (the “Agreement”) is made this twentieth day of February 2018 by and between the City of Golden Valley, a municipal corporation (“City”), and Ouverson Sewer and Water (“Contractor”), under the laws of the State of Minnesota. WHEREAS, City operates a voluntary sanitary sewer inflow and infiltration (“I&I”) program along with its Pavement Management Program (PMP) each year; WHEREAS, in 2018 and 2019 the Pavement Management Program Project will result in the reconstruction of several miles of City streets and rehabilitation of the sewer and other utilities in an area approved by the City on an annual basis; WHEREAS, there is also a public need to continue to support property owners who wish to address Inflow and Infiltration issues within their private sanitary sewer service on a Citywide level: WHEREAS, homeowners residing within the City of Golden Valley as well as the 2018 and 2019 PMP Project boundaries and availing themselves of the voluntary I&I program and may wish to repair their sanitary sewer lateral service line; WHEREAS, this Agreement, Special Provisions and General Conditions attached hereto as Exhibit A and made a part of this Agreement, provide certain terms and conditions for: (i) special assessment of an owner’s real property for repairs necessary to bring property in compliance with the City’s I&I Ordinance; and (ii) payment by the City for the performance by certain pre-qualified private contractors in making necessary repairs, replacements or rehabilitaion of private sanitary sewer service lines generally from residences to the sanitary sewer main line in the street right-of-way. WHEREAS, a Private Sanitary Sewer Service Work Order (“Work Order”), a form of which is attached hereto as Exhibit B, shall be executed by Contractor, City, and the property owner and shall incorporate by reference the terms and conditions of this Agreement including without limitation the Special Provisions. Once a residential property owner selects the contractor from the City’s list of pre-qualified contractors to make such repairs to the owner’s sanitary sewer service line, the owner and the Contractor shall agree on the Work Order and it will be attached to this Agreement and made a part hereof with respect to the Property named in the Work Order to form the entire Agreement affecting the City, Contractor, and property owner and the Work (defined below) on the Property identified. WHEREAS, the Work covered by the Work Order shall be completed by the Contractor in a timely and professional manner and in accordance with all applicable laws and regulations. NOW, THEREFORE, it is agreed by and between City and Contractor that each 2018 and 2019 I & I related project to be specially assessed which is undertaken by Contractor shall be subject to the following terms and conditions including without limitation the Special Provisions and the terms of any applicable Work Order between Contractor, City, and the owner of the subject property: ARTICLE 1. The Contractor hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary to complete the work in accordance with this Agreement, the Special Provisions, Standard Details attached hereto as Exhibit C, and any applicable Work Order. The Plans and Specifications, the proposal of the Contractor (the “Proposal”) and the Contractor's bond, the Work Order and the Special Provisions, together with this Agreement, shall together constitute the entire Agreement between the parties as if set forth herein. ARTICLE 2. The Contractor agrees to commence said Work and conclude the same in accordance with the Proposal heretofore filed with the City and in accordance with the Work Order executed by the City, Contractor, and the subject property owner, including without limitation the Bid Price as set forth in the Work Order and in accordance with the time schedule for commencement and completion of the Work set forth in the Special Provisions, time being of the essence in this Agreement, and to complete said Work in every respect to the satisfaction and approval of the City and the property owner. ARTICLE 3. The Contractor further agrees to make, execute, and deliver to the City, corporate surety bonds, or letter of credit, approved by the City Attorney in the minimum sum of Twenty Five Thousand Dollars ($25,000) which are hereby incorporated into this Agreement for the use of said City and of all persons doing Work or furnishing skill, tools, machinery or materials under or for the purpose of this Agreement, to secure the faithful performance and payment under this Agreement by said Contractor and to be conditioned as required by law for work undertaken in 2018 and 2019 in connection with the 2018 and 2019 sanitary sewer inflow and infiltration improvements. The Contractor also agrees that any time the value of the work performed under this contract exceeds the $25,000 contract limit, the City shall have the option to modify this contract and adjust upwards in $25,000 increments and the Contractor shall provide new corporate surety bonds, or letter of credit, approved by the City Attorney, in the amount that the contract has been increased and neither this original Agreement nor the upwardly adjusted agreements shall become effective unless and until said bonds have been approved by the City Attorney. ARTICLE 4. In consideration of the covenants and agreements stated above, the City agrees to pay the Contractor as set forth in Section 12 of the Special Provisions. ARTICLE 5. It is understood and agreed by the Contractor that the City, through its authorized agents and the property owner shall be the sole and final judges of the fitness of the work and its acceptability, and no payment shall be made to the Contractor hereunder until the work shall have been found acceptable by the City through its authorized agents and the property owner. ARTICLE 6. It is understood and agreed by the Contractor that, with respect to all work, the Contractor will keep as complete, exact, and accurate an account of the labor and materials used as is possible, and in submitting the final statement will itemize and allocate the costs of said W ork. ARTICLE 7. All payments to the Contractor shall be made payable to the order of the Contractor and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. The City reserves the right to cancel the award of any contract at any time before the execution of the Agreement by all parties including without limitation any subject property owner without any liability against the City. ARTICLE 9. The City may by written notice terminate this Agreement or any portion thereof when it is deemed in the best public, state or national interest to do so; or the City is unable to adequately fund payment for the Agreement because of changes in state fiscal policy, regulations or law; or after finding that for reasons beyond the Contractor’s control the Contractor is prevented from proceeding with or completing the Work within a reasonable period of time. In the event that any Work is terminated under the provisions hereof, all completed items or units of work will be paid for at the Agreement Bid Prices. Payment for partially completed items or units of W ork will be made in accordance with the procedures attached at Exhibit D and as otherwise mutually agreed to by both parties. Termination of this Agreement or any portion thereof shall not relieve the Contractor of responsibility for the completed Work, nor shall it relieve the Contractor’s Sureties of their obligations for and concerning any just claims arising out of the Work performed. IN WITNESS WHEREOF, this Agreement has been duly authorized, made and entered into as of the date first set forth above. THE CITY OF GOLDEN VALLEY BY Shepard M. Harris, Mayor BY Timothy Cruikshank, City Manager CONTRACTOR: BY ITS BY ITS PMP PRIVATE SANITARY SEWER SERVICE WORK ORDER Property Owner: Property Address: I "Property Owner" hereby acknowledge the information I have provided is complete and accurate and that I am the fee owner of the property. I also acknowledge that I desire that the work contained in this document be performed on the Property identified above (the "Propertt "), and on the sanitary sewer service line providing service to the Property, by Contractor identified on the attached Pavement Management Program - Private Sanitary Sewer Service Work Order ("Work Order"). I grant permission for the Contractor to perform this work on the Property. I acknowledge that I have read and understand the following restrictions, limitations and requirements of the sanitary sewer service replacement program. 1. Contractor will remove any obstacles, including but not limited to sidewalks, trees, landscaping, gardens, private lighting, irrigation systems, electric dog fences and retaining walls, as necessary to perform the work described in this document and that certain Master Agreement between the City and Contractor including without limitation the documents attached thereto and made a part thereof. I also understand that the Contractor will restore any excavated areas with sod or seed and that reinstallation of all other items will not be performed by Contractor, and that I will be responsible for any restoration of any of said items. 2. 1 understand that the sod or seed installed on my private property will be my responsibility to maintain, including watering; and Contractor will not provide any warranty for sod or seed. 3. 1 understand that the sanitary sewer service repairs included in this work are intended to address the inflow and infiltration of clear water into the sanitary sewer system only. I also understand that I may choose to make repairs to address other issues such as settlements or sags in the sanitary sewer service line which services my home that if not addressed, may result in blockage of the service line, and potentially result in backup of sewage into my home. I will not hold the City of Golden Valley or its agents or contractors liable for any sewage backup resulting from any of my decisions related to repairs to address non inflow and infiltration defects. I further acknowledge this Work Order is subject to a Master Agreement between Contractor and the City of Golden Valley including without limitation certain Special Provisions as described therein. I understand that I will be responsible for 100 percent of the cost of the authorized work, plus an administrative fee. Both are payable in full to the City of Golden Valley following completion of the work or through a special assessment certified to my property taxes at the interest rate established by the City Council over a period of up to ten years. I also hereby waive my rights to a hearing and appeal of the special assessment for all work related to sanitary sewer service repairs as outlined herein according to Minnesota Statutes, Chapter 429. By signing this document I attest that I have read and understand the above information and related information. As the undersigned property owner, I release the City of Golden Valley, its employees, agents and contractors, from any claim or causes of action in connection with the work authorized herein. Property Owner's Signature: Date: Accepted by: Date: Contractor Accepted by: Date: City 2018-2019 • Order PROPERTY • - PROPERTY OWNER ADDRESS ADDRESS OF SERVICE DAY PHONE NIGHT PHONE CONTRACTOR ADDRESS PHONE ITEMIZATION OF WORK (Please list all project related details) Total Cost of Work Constructed: Administration Fee: 7% of Total Cost up to $250: TOTAL ESTIMATED COST (Bid Price): Estimate not to be exceeded by more than $500 without authorization of the property owner. I acknowledge this work order and estimate to be final; no additional work orders will be submitted for repair of this service. Resident Signature: Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. H. Authorize Professional Services Agreement for Traffic Control Review on the CenterPoint Energy Beltline Replacement Project Prepared By R.J. Kakach, PE, Assistant City Engineer Summary CenterPoint Energy upgrading its Metro Beltline Crossbuckle gas main in 2018. The 24-inch steel pipe is a large distribution line that provides service throughout the west metro area. The 2018 project alignment is along Golden Valley Road from Winnetka Avenue to Theodore Wirth Parkway. A portion under Douglas Drive and Trunk Highway 100 will be excluded given those sections have already been replaced with other projects as shown on the attached map. City staff have been working with CenterPoint for the last several months on the design of this project and anticipates impacts to traffic along Golden Valley Road. To assist in reviewing the pipe reconstruction plans and traffic control plans for this project, staff solicited a proposal from the City’s consulting traffic engineer at Short Elliot Hendrickson, Inc. (SEH) for traffic control review on this project. SEH will review the plans at specific phases throughout design, as well as throughout construction to ensure traffic is flowing properly through and around the construction area. Compensation for these services are not to exceed $21,460. Funding will be provided by CenterPoint Energy as part of their Right-of-Way Management Permit. Attachments • Letter of proposal from SEH, Inc. dated January 10, 2018 (2 pages) • Project Location Map (1 page) Recommended Action Motion to authorize an agreement with Short Elliott Hendrickson, Inc. to provide traffic control review services for the CenterPoint Energy Beltline Project in an amount not to exceed $21,460. -J A SEH Building a Better World for All of Us' January 10,2018 RE: Centerpoint Energy Pipeline Traffic Control Review SEH No. GOLDV P-144827 Jeff Oliver,City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Dear Jeff: Thanks for the opportunity to provide professional services to the City of Golden Valley related to performing review of traffic control plans related to Centerpoint Energy's planned 2018 Metro Belt Line Crossbuckle Replacement pipeline construction project work in 2018.This letter serves as a Supplemental Letter Agreement in accordance with the Agreement for Professional services between the City of Golden Valley and Short Elliott Hendrickson Inc. (SEH). Services proposed include review of 60%,90%, 100%and Final Plans for Centerpoint's pipeline project plan sets. Continued services are proposed through the duration of construction to address changes in traffic control plans that may occur as work progresses or to assist in addressing traffic impacts that could not be anticipated. Enclosed is a detailed work plan and fee estimate to provide these services. SEH proposes to be compensated for the scope of services proposed in the agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses,including reproductions,mileage and equipment. The fee estimate for these services is$21,460.00. SEH can begin services immediately after notice to proceed. If this document satisfactorily sets forth your understanding of our agreement,please sign below and return a copy to me.Thanks again for the opportunity to work with the City of Golden Valley. Mactively submitted, ichael E.Kotila,P.E. Sr.Transportation Engineer/Project Manager Accepted by: City of Golden Valley By: Date: Authorized Client Signature Enclosure p:\fj\g\goldv\980100\centerpoint\centerpoint tc review proposal Itr.docx Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc..10901 Red Circle Drive,Suite 300,Minnetonka.MN 55343-9302 SEH is 100%employee owned I sehinc.com 1 952.912.2600 1 800.734.6757 1 888.908.8166 fax City of Golden Valley Centerpoint Energy Pipeline Construction - Traffic Control Review Work Plan Summary and Fee Estimate S E H SEH No.P-GOLDV 144827 8-Jan-18 tSummary of Work Tasks Task 1.0-Review and comment on Traffic Control Plans 16 8 0 24 Assume 60,90,100%and Final Plan reviews Comments to be provided with red-line markups via email Task 2.0-Plan Review Meetings 12 0 1 0 12 Prepare and attend up to 4 plan review meetings at City Hall Assume 60,90,100%and Final Plan review meetings Task 3.0-Review Field Changes 44 16 0 60 Review Proposed Field Changes Attend field problem resolution meetings -Assume an average of 2 hours per week through 30 weeks of construction (April-October) Task 4.0-Communication,Coordination,Project Administration 12 0 6 18 Project Adminstration,Records and Accounting Correspondence and communication Project duration assumed 9 months(from February-October) Total Project Hours 84 24 6 114 Labor Based Costs $ 21,210.00 Reimbursible Expenses (mileage and printing) $ 250.00 21,460.00 PG\G,WN 100tCenlemp f4�tapdnt Traffic Cantrd R,N Wm PWn,,JW kPlan Sin SEH,Inc. 1/812018 r OZ 3 � 6 j, 01sS 'n PO o e f I A vwl Ob c � � . Y aigox _* 0 CD gap . — H oEiE'I X0,80 so � � a ul H aURZ W � 00 d x go ...� ` OF A rt xQ sgi oQ ' H s ` sei uoa d � x A = W asy Aas:aj .co U �'+ ► ��, IL o d t' C EpEnaH� � dG ' V b ... ;1, 0 apo w H �� F14-7L Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. I. Resolutions Supporting and Approving Hennepin County Grant Funding Applications Prepared By Emily Goellner, Associate Planner/Grant Writer Summary The following non-profit organizations have requested a letter of support from the City of Golden Valley for their grant funding applications. The funding pools include the CDBG, HOME, and Affordable Housing Incentive Fund (AHIF). All of these programs are funded by the federal government and administered by Hennepin County. In addition, the City must act as the applicant for WHAHLT’s CDBG funding request. A resolution authorizing the submittal of this application by City staff as well as the draft application are attached. CAP-HC Community Action Partnership of Hennepin County (CAP-HC), formerly known as Community Action Partnership of Suburban Hennepin (CAPSH), is a non-profit organization that works to establish services, programs, and partnerships that address poverty and increase family and economic stability. CAP-HC has developed a proposal for the use of Hennepin County CDBG funds for their Individual Asset Building and Maintenance Program. The program includes counseling, education, and asset development for income-qualified individuals in the community. Specifically, this includes counseling and education on foreclosure prevention, reverse mortgages, home rehabilitation and maintenance, first-time homebuyer information, financial literacy, and tax preparation. HOME Line HOME Line is a non-profit organization that provides free and low-cost legal, organizing, education, and advocacy services. HOME Line provides renters with the tools necessary to keep their homes safe, in good repair, and affordable. The organization has developed a proposal for the use of Hennepin County CDBG funds for their Tenant Hotline, which provides free legal advice to tenants about landlord and tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of local emergency resources. In 2017, HOME Line advised approximately 50 renter households in Golden Valley. The most common issues they advised on included evictions, notices to vacate, repairs, and security deposits. The CDBG program is one of many funding sources for this program. PRISM People Responding in Social Ministry (PRISM) is a community-based non-profit organization with a mission to provide social services and connections that empower people in the community to build healthy, stable lives. PRISM has developed a proposal for the use of Hennepin County CDBG funds for income-qualified people living in Golden Valley as well as other nearby communities. The proposal requests CDBG funding for the Homelessness Prevention Program. This program provides financial assistance to individuals and families who are at risk of losing their home and facing homelessness due to a crisis or temporary circumstance. In addition to providing emergency assistance for rent and other housing costs, PRISM negotiates with landlords to help participants avoid costly housing court proceedings, obtains security deposits to allow timely move-ins, assists in applying for energy assistance programs, provides referrals for community resources, and more. Senior Community Services Senior Community Services is a community-based non-profit organization with a mission to develop, coordinate, and provide services that help meet the needs of older adults and support their caregivers. The organization provides a comprehensive set of services to help seniors live independently in their homes. Senior Community Services has developed a proposal for the use of Hennepin County CDBG funds for seniors living in Golden Valley. The proposal requests CDBG funding for services such as minor home repairs, reliable and affordable homemaking, home safety assessments and installations, yard work, snow removal, and access to a variety of other resources at a sliding fee scale based on income. WHAHLT West Hennepin Affordable Housing Land Trust (WHAHLT), doing business as Homes Within Reach, is a community-based non-profit organization with a mission to use the Community Land Trust model to create and preserve affordable homeownership opportunities for families in suburban Hennepin County. WHAHLT has developed a proposal for the use of Hennepin County HOME and Affordable Housing Incentive Funds (AHIF) for the acquisition, rehabilitation, and sale of entry-level single-family homes to income-qualified families and individuals who otherwise would be unable to buy a home in Golden Valley. A resolution of support for this funding application is attached. WHAHLT has also worked with City staff to develop an application for CDBG funding. The City would not contribute any funding for this project, but must act as the applicant for this type of activity. WHAHLT is requesting $125,000 in CDBG funding for the acquisition and rehabilitation of one single-family home in Golden Valley. There are currently two single-family homes in Golden Valley that are actively utilizing WHAHLT’s Community Land Trust program, which is a model for affordable homeownership that is described in the attached application. There is a third property currently under acquisition, which is being funded by the 2017 CDBG, HOME, and AHIF programs with Hennepin County. In 2017, the City and Homes Within Reach received $60,000 in CDBG funding. If funding were awarded this year, the acquisition and rehabilitation of a single-family home would occur between July 2018 and June 2019. In that timeframe, the home would be sold to an income-qualified individual or family that currently lives or works in Golden Valley. Attachments • Resolution Supporting Application by CAP-HC to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by HOME Line to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by PRISM to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by Senior Community Services to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by WHAHLT to Hennepin County for HOME and AHIF Funding (1 page) • Hennepin County CDBG Funding Request Form, WHAHLT, 2018 Program Year (15 pages) • Resolution Approving Proposed Application for 2018 Community Development Block Grant (CDBG) Program Funds for West Hennepin Affordable Housing Land Trust (WHAHLT) and Authorizing Execution of Subrecipient Agreement with Urban Hennepin County and Any Third Party Agreements (1 page) Recommended Action Motion to adopt Resolution supporting Application by CAP-HC to Hennepin County for Community Development Block Grant (CDBG) Funding. Motion to adopt Resolution supporting Application by HOME Line to Hennepin County for Community Development Block Grant (CDBG) Funding. Motion to adopt Resolution supporting Application by PRISM to Hennepin County for Community Development Block Grant (CDBG) Funding. Motion to adopt Resolution supporting Application by Senior Community Services to Hennepin County for Community Development Block Grant (CDBG) Funding. Motion to adopt Resolution supporting Application by WHAHLT to Hennepin County for HOME and AHIF Funding. Motion to adopt Resolution approving proposed Application for 2018 Community Development Block Grant (CDBG) Program Funds for West Hennepin Affordable Housing Land Trust (WHAHLT) and Authorizing Execution of Subrecipient Agreement with Urban Hennepin County and Any Third Party Agreements. Resolution 18-12 February 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING APPLICATION BY COMMUNITY ACTION PARTNERSHIP OF HENNEPIN COUNTY (CAP-HC) TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, CAP-HC is a non-profit organization that works to establish services, programs, and partnerships that address poverty and increase family and economic stability; and WHEREAS, CAP-HC has developed a proposal for the use of Hennepin County CDBG funds for low and moderate income individuals living in Golden Valley; and WHEREAS, the proposal requests CDBG funding for the Individual Asset Building and Maintenance Program, which provides asset development services, counseling, and education on topics such as foreclosure prevention, reverse mortgages, home rehabilitation and maintenance, financial literacy, and tax preparation. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from the Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-13 February 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING APPLICATION BY HOME Line TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, HOME line is a non-profit organization that provides free and low-cost legal, organizing, education, and advocacy services to renters that keeps their homes safe, in good repair, and affordable; and WHEREAS, HOME line has developed a proposal for the use of Hennepin County CDBG funds to serve renters living in Golden Valley; and WHEREAS, the proposal requests CDBG funding for the HOME Line Tenant Hotline, which provides free legal advice to tenants about landlord and tenant law. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from the Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-14 February 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING APPLICATION BY PEOPLE RESPONDING IN SOCIAL MINISTRY (PRISM) TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, PRISM is a community-based non-profit organization with a mission to provide social services and connections that empower people in the community to build healthy, stable lives; and WHEREAS, PRISM has developed a proposal for the use of Hennepin County CDBG funds for income-qualified people living in Golden Valley as well as other nearby communities; and WHEREAS, the proposal requests funding for the Homelessness Prevention Program, which provides financial assistance to individuals and families who are at risk of losing their home and facing homelessness due to a crisis or temporary circumstance. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-15 February 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING APPLICATION BY SENIOR COMMUNITY SERVICES TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, Senior Community Services is a community-based non-profit organization with a mission to provide a comprehensive set of services to help seniors live independently in their homes; and WHEREAS, Senior Community Services has developed a proposal for the use of Hennepin County CDBG funds for seniors living in Golden Valley; and WHEREAS, the proposal requests CDBG funding for services such as minor home repairs, reliable and affordable homemaking, home safety assessments and installations, yard work, snow removal, and access to a variety of other resources at a sliding fee scale based on income. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from the Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-16 February 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING APPLICATION BY WEST HENNEPIN AFFORDABLE HOUSING LAND TRUST (WHAHLT) FOR HENNEPIN COUNTY HOME AND AFFORDABLE HOUSING INCENTIVE (AHIF) FUNDING WHEREAS, WHAHLT is a community-based non-profit organization, doing business as Homes Within Reach, with a mission to use the Community Land Trust model to create and preserve affordable homeownership opportunities for families in suburban Hennepin County; and WHEREAS, WHAHLT has developed a proposal for the use of Hennepin County HOME and AHIF funds; and WHEREAS, the proposal requests funding for the acquisition, rehabilitation, and sale of entry-level properties to income-qualified families and individuals. NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that the Council supports the application for funding from Hennepin County HOME and AHIF Programs and authorizes submittal of a letter of support for the funding application. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Page 1 of 11 Hennepin County CDBG 2018 Program Year Consolidated Pool City Funding Request Applicant Information City:Golden Valley Staff Contact:Emily Goellner, Associate Planner/Grant Writer Staff Contact Email:egoellner@goldenvalleymn.gov Staff Contact Phone:763-593-3979 Partner Organization (if applicable):West Hennepin Affordable Housing Land Trust dba Homes Within Reach Address:5101 Thimsen Avenue, Suite 202, Minnetonka, MN 55345 Organization Type:☐Government ☒Non-Profit ☐For-Profit ☐Other:Click here to enter text. Name of Primary Contact:Janet Lindbo Title of Primary Contact:Executive Director Primary Contact Email:jlindbo@homeswithinreach.org Primary Contact Phone:952-401-7071 Activity Information Activity Name:Housing Activity Amount of 2018 CDBG Funding Request: $125,000 Use of CDBG Funds (e.g. acquisition, rehabilitation, construction): Use of the CDBG funds will be used for the acquisition of land, rehabilitation and project costs, to create and sustain an affordable home for a low to moderate income work-force household in the City of Golden Valley, which will create initial and long-term affordability for a family who otherwise would be unable to purchase a home in Golden Valley. This is accomplished by continuing the implementation of West Hennepin Affordable Housing Land Trust dba Homes Within Reach, Community Land Trust practice. Please refer to WHAHLT’s Commitment letter –Exhibit 1. Description of Activity: The proposed housing activity is to create the fourth long-term affordable homeownership option for a work-force family in the City of Golden Valley. Homes Within Reach (HWR) uses the Community Land Trust practice, where they acquire and retain the ownership of real property, rehabilitates the property and then sells the improvements (home) to a qualified buyer earning less than 80% Area Median Income (AMI). HWR offers long-term affordability via a 99-year Ground Lease, which is recycled with every resale. The components of permanent housing affordability and subsidy retention create and preserve the affordability of the home. The removal of the market value of the land from the mortgage equation provides initial affordability and permanent affordability is obtained through a pricing formula that provides the owner with an amount of equity (35%) while ensuring the resale price of the home is affordable and a resale restriction that requires the homeowner to sell the house to another qualified household. Therefore, the removal of the market value of the land from the mortgage equation provides initial affordability and permanent affordability is obtained through: • A pricing formula that provides the owner with an amount of equity while ensuring that the resale price of the home is affordable and • A resale restriction that requires the homeowner to sell the house to another qualified household. Avg.Annual The cost of the land is a major component of the Median Median Appreciation Communities Household Rate proforma and subsidy that creates the initial Land value Zppp qlthrough Income Zo16Q4 affordability. As of May 2017, Golden Valley median Bloomington S lo�,000 S 6a,sao �.�ar land value was $104,000, approximately 40% + of the Brooklyn Park s s�,000 S 62,9�a �.zzr value of an entry level home in the community. Please Eden Prairie $ 135,400 $ 97,640 1.60% Edina $ 225,000 $ gg,Zgg z 94� see chart to the left. GoldenValley s loa,000 s s�,s3a z.19� As stated above, the homeowner may sell his/her MapleGrove $ �o,000 S 9z,6so 1.'6� home only to a qualified buyer or to WHAHLT. The Minnetonka $ 173,200 $ 78,579 2.01% New Hope S az,000 5 sz,9sa 1.56% resale price is limited by a formula which more than Richfield S �s,000 5 sz,9sa �.9�� likely(based on market conditions) allows the seller to St.Louis Park 5 loa,soo 5 66,a3z 2.6�r recover the original cost of the house plus a modest SourceforMedianLandValue-CityAssessorOffice profit. Therefore, assuming the house has retained or Source for Appreciation-Neighborhood Scout Real Estate Data increased in value,the homeownerwho sells his or her home will get all of their equity (the amount of money that they used as a down payment as well as all principal that has been paid). In addition, they will receive 35% of the home's appreciation (the amount that a home has increased in value since it was purchased). The home will be part of the resale-restricted domain of WHAHLT and will remain affordable for low- moderate income households,through one resale after another,and to continue to serve homebuyers without the need of additional subsidies, regardless the number of times the home sells (99-198 years). The Ground lease (executed between WHAHLT and the homeowner) protects the assets of the land by providing the land trust certain rights to safeguard the condition and affordability of the home. Please see Exhibit 2 — How the Community Land Trust Works for further details. The housing project is funded by two sources of capital; proceeds of the sale of the home to a qualified buyer and the grants and in-kind resources awarded to the organization to cover the costs of the land, renovations and project costs. The proposed activity will have multiple matching funding sources to augment the requested CDBG award,which includes Hennepin County AHIF, Metropolitan Council and Minnesota Housing funds. :o,� HWR&Golden Valle Profile: 2017Median %Change Cumulative y Communities Sales Price from 2016 Days on The target market is households with 50% - 80%Area Median Market Bloomington East S 232,000 l OS% 30 Incomes (AMI). The median purchase price of the two (2) g�oomin tonWest s Z�a,�so s.� a� properties purchased in 2006 was $232,000 of which the B►ooa Park s 2:9,900 �.s% a9 Eden Prairle S 329,522 6.8% 68 median land value was $82,000. However, over the past 12 Edina s ae,,000 e.o� 93 years, HWR has experienced increased funding requirements GoldenValle s a,a,000 s.z% 63 Maple Grove S 274,025 6.7% 46 for acquisition and rehabilitation due to market conditions. �,,11111et,,,� s aas,000 9.0% s9 The chart to the ri ht hi hli hts the median sales rice for NewHope s zzs,000 :.a% a2 9 9 9 P Richfield S 235,700 6.4% 29 properties in the communities HWR serves. Please refer to StLoulsPark s 26s,000 a.z% as Golden Valley—highlighted in yellow, where the median sales SourceofChartlnformation:Minnea�olisAreaRealtorAssociation Page 2 of 11 price in 2017 was $314,000 with an 8.2% increase from 2016. The following chart is a profile of HWR, broken down into three eategories. With respect to the Golden Valley category, HWR will be purchasing a third property in April 2018,will rehab the property and then turn around and sell the home to a qualified buyer using the Community Land Trust practice. However,the third project is not yet part of the HWR Profile for Golden Valley. The acquisition price for the third property is $258,000, with an estimated land value of $85,000 and rehab costs are not yet finalized. HWR HWR Golden 2002- 2017 Valley Categories Comments 2/2018 Totals 2006- Totals 2/2018 Total HWR Parcels 140 5 2 Purchase third property- 2801 Kyle Ave on 4/24/18 Total Buyers 139 9 2 Does not include resales HWR Average Income $43,548 S49,705 $38,306 HWR Area Median Income Served(%) 59.60% 61.10% 51.5% Income and family size drives AMI calcuiation HWR Average Monthly Mortgage Amount 5924 $1,106 51,091 HWRAverageSalePrice 5128,022 $142,222 5137,000 HWR Average Household Size 334 3.44 3.5 HWR Underserved Population Households 94 2 1 HWR Percentage of Total-Underserved 67% 22% 50% Population HWR Households of Color Served 56 3 1 HWR Percentage of Total-Households of Color 40% 33% 50% Served HWR Single Female Heads of Households 78 2 1 Served HWR Percentage of total-Single Female Heads 56% 22% 50% of Household HWP:Fa�>Ks1•5 24 5 0 HWf{Resale AMI(°In) 62.20% 64.60% 0 HWR Resale Average income $45,690 $56,066 0 HWR ttrs�Sn<_at�#�t��a $126,636 141,810 0 HWR Households 163 14 2 HWR Number Persons Served 561 52 8 Bloomington Maple Grove Brooklyn Park Minnetonka Deephaven New Hope Number of Communities Served 12 7 1 Eden Prairie Richfield Edina St.Louis Park Golden Valley Wayzata Page 3 of 11 Page 4 of 11 Location Address (if applicable):NA – Property addresses have yet to be determined. It is HWR practice that once funding is awarded and finalized, then HWR will search to acquire a property based on multiple conditions, which include but are not limited to location, purchase price, size of parcel and house, condition of property, applicants’ needs and available matching contributions. Description of Project Service Area (if applicable):City-Wide Anticipated Accomplishments (complete A or B): A.For Housing activities #Housing Units:One long-term affordable existing detached home. B.For non-Housing activities: #People Served: Census Block Groups served by activity/facility: Activity Need, Consistency with Plans, and Public Support Who is the target clientele? What populations will benefit from the activity? HWR was created to increase the number of homeownership opportunities that exist for working households in suburban Hennepin County. As stated above, Homes Within Reach’s target market is work-force households with incomes at 80% or less of area median income (AMI). HWR has served households between 32% to 79% AMI over the past 15 years. The program average AMI is 59.60 % for new sales of homes and 62.20% for resales. HWR supports work-force families providing essential services to the community and surrounding suburbs who typically cannot afford to purchase an entry-level home in Golden Valley; such as custodians, teachers, municipal workers, retail staff, office personnel, food prep staff, customer service representatives and many more. Furthermore, the HWR CLT program provides stable affordable housing costs (moving away from the ever-escalating rent); which enables the homeowner to invest in endeavors that truly enhance the quality of their lives, such as education for the family, career opportunities, supportive health environment and the comfort and security of being homeowners. HWR program features of cost, quality and location of its homes has been and continues to appeal and draw interest from work-force households with low to moderate income. Impact on owning a home for HWR buyers is that it provides a stabilized environment for families and specifically children. This includes but is not limited to having their own bedrooms and or living space in their home, a backyard to play in and or a neighborhood with kids to develop friendships, access to multiple recreational spaces that are safe and provide family time and a stable environment to raise children. What needs does this activity address? Many times, entry-level properties are overpriced for the majority of work-force households who work or live in the suburban communities of Hennepin County and provide essential community services, including the City of Golden Valley. Increased home values are due to high land values, increase demand and reduction in supply, while wages have not increased accordingly and cannot keep pace with increases in housing costs. According the Minneapolis Area Association ofRealtors 2017 Annual Housing Overview, the12-month period covering January 2017 through December 2017 property values continued to rise. Page 5 of 11 The chart on the right illustrates the increase in the median prices to purchase a home in the HWR target market area over the past five-year period. As you can see the City of Golden Valley median prices have increased over 27% since 2013, and from 2016 to 2017 experienced an 8% increase; making it difficult for low to moderate working families to become homeowners in Golden Valley. According to Minnesota Housing Finance Agency, seven of the communities in HWR target area are communities with a net grow of 500 jobs or more (2009-2014) and Golden Valley is one of the seven. This growth puts additional pressure on ability to purchase a home because of increasing housing prices for those low to moderate workers who cannot meet the income requirements for an entry level suburban home. Homes Within Reach has served 163 families as of 1/31/2018 with an average income of $43,458 (2002-2017) and $49,705 in 2017, which means HWR is serving families who are typically over burdened with housing expense and have the least possible options available to own a home. HWR program not only offers value and benefits to the families it has assisted in becoming homeowners; the program also expands homeownership opportunities, retains community wealth, by making maximum use of existing properties and the community’s infrastructure with younger households. It also provides a mechanism to invest in affordable homeownership, which enhances residential stability and the preservation of housing affordability by recycling funds from owner to owner. How does the activity meet a need identified in the 2015-2019 Consolidated Plan? HWR program meets the Hennepin County Consolidated high priority for offering homeownership assistance by creating and preserving long-term affordable homeownership to workforce families (80% AMI or lower) in the suburbs of Hennepin County. In addition, the program requires homeownership training by our applicants via the Homestretch Classes, which is another high priority of the Consolidated Plan and HWR works with homeowners when crisis arise and they need to participate in foreclosure prevention measures or other financial crisis. Furthermore, over the years, several of our families have members who are physically disabled have worked with HWR, Hennepin County and other non-profits to make the home accessible and barrier free for the disabled family member. How does the activity meet other locally identified community development needs? The proposed activity of creating and sustaining affordable homeownership in the City of Golden Valley meets a community priority because of the challenges of providing affordable homeownership options and the need for additional suburban workforce housing since the price of entry-level properties are out of the reach for many essential workers who work and or live in Golden Valley and the surrounding area. Community 2013 2014 2015 2016 2017 Change from 2016 Change from 2013 Bloomington - East 169,000$182,000$198,250$210,000$232,000$10.5%37.3% Bloomington - West 215,000$225,000$235,000$250,000$264,750$5.9%23.1% Brooklyn Park 167,000$174,900$194,000$214,400$229,900$7.3%37.7% Eden Prairie 279,294$300,000$299,900$308,500$329,500$6.8%18.0% Edina 350,000$380,000$397,000$435,010$461,000$6.0%31.7% Golden Valley 246,000$247,500$264,900$290,275$314,000$8.2%27.6% Maple Grove 233,000$245,500$245,000$256,700$274,025$6.7%17.6% Minnetonka 279,000$270,000$300,000$307,500$335,000$9.0%20.1% New Hope 173,000$185,000$199,000$220,000$225,000$2.3%30.1% Richfield 174,950$183,750$205,000$221,625$235,700$6.4%34.7% St. Louis Park 218,900$229,950$239,000$245,000$265,000$8.2%21.1% HWR Target Area Median Prices - Five Years According to Minneapolis Area Association of Realtors - 2017 Annual Housing Market Report - Twin Cities Metro Page 6 of 11 West Hennepin Affordable Housing Land Trust’s Homes Within Reach program has fifteen years of experience providing scattered site affordable homeownership meeting multiple community needs, including the City of Golden Valley; they include but are not limited to the following. 1.Workforce families provide essential services to maintain and sustain the infrastructure of the community. 2.Demand for living in the suburban communities has led to increased home values that have risen to the point that many single-family homes, despite their age, are not affordable to low and moderate income work-force families. Land values in particular have increased, making it difficult for developers to build affordable single-family homes. 3.The program preserves community resources through the use of existing buildings (preservation and rehabilitation of existing housing stock) and the community’s infrastructure. 4.The program enables new comers to join the community, support the investment in the delivery of the Community’s infrastructure and maximize the one-time investment in sustaining affordability. The purpose of creating affordable homeownership offers an opportunity for work-force families to become homeowners, which in turn adds value to the buyer and the City of Golden Valley and protects the investment of the subsidy made possible by many funders. Describe any community or private partnership support: Community support and partnership is important and it began in 2001 with the City of Minnetonka sponsoring the development of WHAHLT as a Community Land Trust (CLT) for the purpose to create and preserve affordable homeownership options in Minnetonka, with the goal to expand the program in the suburbs of Hennepin County. Over the years, WHAHLT applied the CLT model developed for Minnetonka and expanded its outreach to eleven other communities over the past fifteen years and the City of Golden Valley is one of those eleven communities. HWR partners with organizations like NeighborWorks Home Partners, who administers a fix-up loan program for CLT homeowners and providers who offer credit counseling to assist prospective applicants who need to repair their credit in order to qualify for a mortgage through Community Action Partnership of Hennepin County and other accredited providers funded by Minnesota Housing. When homeowners are in a time of crisis, HWR works with homeowners and refers them to city/county/private resources to assist them with their challenges and needs. HWR collaborates with the Minneapolis Community Land Trust with data collection and networking activities and continues to be a member of the Minnesota CLT Coalition and the Grounded Solution Network, where the organization works with its peers on lobbying initiatives, development of best practices, resources and products the CLT’s offer to current and future homeowners. Page 7 of 11 Implementation Schedule Projects may begin on or after July 1, 2018. Projects must be complete by June 30, 2019. Note: Priority given to projects that can be completed by March 30, 2019. Task Anticipated Completion Date Acquisition/Rehab of Property: Property Search, Selection, Offer, Due Diligences/Multiple Inspections, Predevelopment documentations to Funders, Acquisition/Rehab, LC Approval, Purchase of Property, Development of Scope of Work- Specifications and Rehab Plan & Execute 6 + Months Selling of Home Process: HWR Application, Mortgage Application and Approval, Homebuyer Class, Selection of Home, Board Committee Interview, Finalize Income Eligibility, Execute PA, Homebuyer Inspection 3-6 Months Closing Process: Attorney Review with Buyer, Final Home Inspection, Transfer Utilities, Coordination with Funders, Buyers & Closer 60 Days Closing Project: Final Bills, Finalize Project Sources & Uses, submit Paper Work to Funders for Payment, pay off LC Commitment . 90 Days The above tasks can be completed simultaneously, therefore project timeline can run from 6 to 10 months. This really depends on available inventory of properties. Key in meeting the Implementation Schedule is the available housing inventory for entry-level homes. Funding Sources and Uses (Complete section below or attach a separate sources and uses budget in Microsoft Excel format) Funding Sources Amount Secured? CDBG $125,000 In process Other local funds:AHIF $ 46,000 AHIF – In process, Met Council 2017 award secured. Other federal funds:specify if applicable 0 0 State $ 25,000 Secured 2017 award Funding Uses Amount Please refer to Exhibit 3,Preliminary sources & Uses Click here to enter text. Has this activity/project received CDBG funding in previous years?☐Yes ☒No If Yes, describe: Page 8 of 11 Staff Capacity Describe staff capacity and experience relevant to administering this activity: WHAHLT-HWR began its work as a non-profit organization in 2002, using the Community Land Trust practice in assisting low-to-moderate income workforce families to become homeowners. During the past fifteen years, HWR has demonstrated its capabilities and capacity as a small organization to sustain and grow its target service area from one to twelve (12) communities, assisting 163 families, who would not have been able to purchase a home without HWR assistance. HWR commenced implementing its homeownership program in 2006 in the City of Golden Valley, creating two affordable homes in 2006 -2007. HWR executed a purchase agreement to acquire the 3 rd affordable home in Golden Valley during January of 2018. Not only has HWR grown in the number of families it has assisted, but it also has grown with respect to the assortment of styles and types of entry-level homes it has offered to work-force families; beginning with existing detached single family homes in 2002, adding a newly constructed detached single family home in 2005 and townhomes and twin homes in 2004 through 2011. The steady growth over the years is supported by the HWR staff and its team of consultants and specialized vendors, (contractors, realtors, attorney, appraiser, closer, auditor etc.) who deliver the resources, expertise and services to accomplish the operational responsibilities in creating and preserving affordable homeownership using the Community Land Trust practice. Please see the chart on page 11, which lists the multiple providers that support the HWR organization in accomplishing its mission of creating affordable homes. List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): Staff The HWR staff includes the following: Executive Director Project Administrator Administrative Support Staff implements and monitors the Homes Within Reach program objectives and procedures, which are embedded in a variety of documents that include, but are not limited to, the Ground Lease and its addendums, procedural checklists that incorporate funding resources, real estate and organizational compliance requirements and the Annual Goals approved by the Board of Directors. Staff includes the following: Executive Director Janet A. Lindbo has held the position of Executive Director since October 2004. HWR Executive Director manages and supervises the non-profit organization, which includes, but not limited to providing fund development; housing production and project development; organizational and financial oversight; product development; marketing and community education; and board development. She offers expertise and experience in business development, housing and organizational/leadership skills due to previous work experience in operating a housing/health care organization. Page 9 of 11 Project Administrator Doris Gruis is HWR Project Administrator since June 2006 and provided third party accounting services to WHAHLT since January of 2005. Her responsibilities include but are not limited to, working with WHAHLT/HWR applicants in the areas of screening applicant’s qualifications, homebuyer education, recruitment, and community education and providing bookkeeping and accounting services to the organization. Doris is a CPA and applies her experience and skills in working with small business owners to working with HWR applicants and vendors. Administrative Support HWR Administrative Support responsibilities include but are not limited to working with HWR inquiries during the initial application process and provide administrative support to the organization’s operating and selling responsibilities. Key Vendors There are several key service providers critical in assisting HWR in the acquisition of property and the transactional activities of the Community Land Trust; buying, selling and transfering ownership of the home and executing the Ground Lease, which secures the property rights to the homeowner. Land Title Inc. provides closing services for both the purchase and sale transactions for HWR. House Masters provides inspection services, in addition to Hennepin County and Contractor inspection. Hennepin County provides PIRA and HQS Assessments Energy Audit is provided by GPS Inspections Appraisal Partners Inc., provides appraisal service for acquired properties. Counselor Realty works with HWR in acquiring properties. WHAHLT’s attorney, William Henney provides legal services with respect to all closing documents, reviews legal contracts and other organizational matters. Bearence Management Group acts as HWR insurance broker. HWR has worked with several contractors in creating affordable homeownership. They include TJU Construction, Greater Metropolitan Housing Corporation, My Home Source and PRG serving as the General Contractors. These and other providers offer HWR a variety of services that include but are not limited to, inspections during the selection and acquisition phases, participation in the review process, homeowner education, contracting and determing the rehabilitative scope of services. In an effort to stay current with building and environmental compliance requirements, contractors continue to participate in educational and certification seminars with respect to completion of courses in lead abatement, energy education and other green community requirements through organizations like mngreenstar and other educational providers for residential building contractors and hire third party experts to implement radon, blower test/energy audits, HERS rating and where applicable, paint inspection risk assessment (PIRA). Lending Institutions Alerus Mortgage, Bremer Bank, Mid-Country Bank, US Bank, Edge Home Finance Corp and Summit Mortgage Corporation are the six lending institutions that currently offer mortgages to HWR applicants. The mortgage bankers representing each of the institutions are experienced with the Community Land Trust practice and HWR and can assist the prospective homebuyer/land trust applicant with home financing options offered by the bank. Page 10 of 11 Attorney for Buyers Gregory A. Lang and Daniel McInerny are available for buyers to select to review the Ground Lease and other pertinent closing documents prior to closing. The attorneys attend closing with the buyers to assist the applicant with questions concerning the closing process and or Land Trust documents. Education Providers Community Action Partnership of Hennepin County 8800 Highway #7, Suite 401 St. Louis Park, MN 55426 Phone: 952-933-9639 Fax: 952-933-8016 www.caphennepin.org PRG, Inc. 2017 East 38 th Street Minneapolis MN 55407 Phone: 612-721-7556 x-72 www.prginc.org African Families Development Network 3207 Cedar Ave S Minneapolis, MN 55407 Phone: 612-724-0000 www.afdnminnesota.org Carver County Community Development Agency 705 N Walnut St., Chaska, MN 55318 Phone: 952-556-2801 https://carvercda.org/rentalhousing/housing- classes NeighborWorks Home Partners 533 Dale Street N. St. Paul, MN 55103 Phone: 651-292-8710 www.nwhomepartners.org Home Ownership Center 1000 Payne Avenue Suite 200 St. Paul, MN 55130 Phone) 651-659-9336 Fax) 651-659-9518 www.hocmn.org Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN 55123 Phone: 651-675-4471 www.dakotacda.org HWR Project Team Chart The following are members of HWR team in creating and preserving affordable ownership option, which transforms lives through homeownership. Team Member Name Phone Number E-mail Developer WHAHLT- HWR 952-401-7071 ilindbo@homeswithinreach.org Pro'ect Mana er Janet Lindbo 952-401-7071 jlindbo@homeswithinreach.org Pro'ect Coordinator poris Gruis 952-401-7071 �ruis@homeswithinreach.org Fiscal Mana er poris Gruis 952-401-7071 dgruis@homeswithinreach.org Construction Contractor/builder TJU�onstruction 612-386-5217 tuuell@comcast.net Greater Metropolitan Construction Contractor/builder Housing Corporation 612-619-7447 cbennett@gmhchousing.org (GMHC) Consultant: Strategic Planning, �oan Nichols 612-619-7447 loannichols55@gmail.com Marketin Consultant: Evan Stark Desi n Vicki Stark 612-309-3995 www.esdgreohic.com Home Mortgage Lender: Mid- COu11t Bank Vickie Reardon 952-997-5610 Vickie.readon@Midcountrybank.com Home Mortgage Lender: Alerus Mort a e Pat Gleason 952-847-9834 Pat.Gleason@alerus.com Home Mortgage Lender: Bremer Bank Nancy Healy 651-486-3248 �healy@bremer.com Home Mortgage Lender: US Bank Kathy Luebke 651-778-2617 Kathy.luebke@usbank.com Home Mortgage Lender: Summit Mort a e Cor . Kyle Cosky 952-746-0971 kcosy@summit-mortgaae.com Home Mortgage Lender: Ed e Home Finance Cor . Christopher Larson 612-227-4129 clarson@edgehomefinance.com Realtor for purchase onl Counselor Realt 952-473-9500 Vicki@counselor-realty.com Other: Land Title Inc. Cind Lefaive 651-697-6102 clefaive@landtitleinc.com Other:Attorne William Henne 952-474-4406 Bhenneylaw@cs.com Other:Credit Counselor Osborne Strickland 763-300-2644 Ows.firsthomenetwork@gmail.com Other: Credit Counselor �ommunity Action of g52-933-9639 homeownership@caphennepin.org Henne in Count Other: Credit Counselor FamilyMeans 651-789-4014 WWWfamilymeans.ora/contact-us- bud et-credit-counselin .html Other: House Masters David Sro a 952-926-9943 David.sroga@housemaster.com Other:A raisal Partners Inc. Sue Eckman 763-503-9354 seckman@appraisal-patners.com Other: Residential Energy Consultant Gary P.Simonson 612-227-7694 simonsonenergy@comcast.net Other: Neighborhood Energy Connection Ross Anderson 651-789-5727 rossa@thenec.org Other: Bu er Attorne Gre o A. Lan 952-470-6361 grea@langlawoffice.com Other: Bu er Attorne Daniel Mclnern 952-474-2889 DanPA@aol.com Other: Bearence Mgmt.Group (Ins. Broker) Tracy Haile 651-379-7876 thaile@bearence.com Other: Hennepin County Lead COntPol Michael Jensen 612-348-2114 Michael.lensen@hennepin.us Page 11 of 11 Golden Valley-WHAHLT/HWR 2018 CDBG Consolidation Application Exhibit t Homes Reach�M February 14,2018 Emily Goeliner City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Dear Emily Goeliner: This letter confirms that West Hennepin Affordable Housing Land Trust(WHAHLT) dba Homes Within Reach (HWR) is committed to working with the City of Golden Valley to create and preserve an affordable ownership home in Golden Valley, using the Community Land Trust practice in 2018-2019. At WHAHLT's November 14, 2017 Board meeting, the 2018 Financial Plan was approved, providing housing production estimates for 2018, if funding was available and Golden Valley was a community in our target service. Therefore, HWR would look forward to working with the City of Golden Valley to create the fourth affordable homeownership option in the City, using the Community Land Trust practice. It is our understanding that this is subject to availability of Community Development Block Grant(CDBG)funding. As with the past Golden Valley projects, WHAHLT is committed to providing staff and other resources to manage the implementation of this project. We look forward to working together on this project. The use of Community Development Block Grant funding will result in many benefits to a low to moderate income workforce family that provide essential services to Golden Valley and surrounding communities, yet cannot afford to purchase a home in Golden Valley. If you have any questions with respect our commitment, please contact me at 952-401-7071. Sincerely C������4����� Janet A. Lindbo Executive Director WEST HENNEPIN AFFORDABLE HOLISING LAND TRLIST Telephone(952)401-7071 � 5101 Thimsen Ave.,Ste. 202,Minnetonka,MN 55345 Fax:(952)224-2857 ,. , Email:info��%homeswithinreach.org Golden Valley-WHAHLT/HWR 2018 CDBG Consolidation Application Exhibit 2 Homes ""tn'" How the Community Land Trust Works �� .�,, Roarh,� estNennep�n flffordoble Hout�ng LondTrusF West Hennepin Affordable Housing Land Trust dba Homes Within Reach is a Community Land Trust. A Community Land Trust organization is a- • Nonprofit organization • Formed to hold title to land to preserve its long-term affordability • Receives public and private donations of land or monies, to purchase land on which housing exists or can be built • The homes are sold to low-to-moderate income workforce families • The CLT retains ownership of the land and provides a long-term ground lease to homebuyers to secure their rights to use the land • The CLT retains a long-term option to re-purchase the homes at a formula-driven purchase price when homeowners later decide to sell&move. Two key components driving the interest in Community Land Trusts are 0 A Socia/Componeni:Promoting homeownership for low to moderate income families 0 A FinancialComponenr Protecting the public's investment in affordable homeownership The Community Land Trust(CLT) is one vehicle that allows homeownership to be CLTPractice affordable for low-to-moderate income workforce families. A Community Land Trust (CLT) establishes affordability by removing the value of Affordability is made permanenr the land from the mortgage equation to create initial affordabilitv resulting in rhrough rhe use of a 99-year savings of principal and interest and in down payment and closing costs. renewable Ground Lease. rhe land trust model guarantees The CLT retains ownership of the land and enters into a 99-year ground lease that every subsequent homebuyer with the leaseholder-homeowner. Therefore, each affordable home will offer willbeoflow-to-moderareincome. affordable homeownership to 6-9 families throughout the life of the lease. rhe invesrment is never �osr. rhe The CLT leaseholder-homeowner pays property tax on both the home and the affordability recycles with each new homeowner. land,and secures the rights to use the land via a Ground Lease. Provides support for firsr-rime Federal,State,City and private contributions fund project costs-land acquisition, homebuyers. buy21'd5515tdnCe,rehab,and holding costs. A CLT ensures permanent affordabilitX of the home through two provisions found in the Ground Lease. 0 The first is a pricing formula that provides the owner with a fair amount of equity (25%-35%), while ensuring the sale price for subsequent low-to-moderate income households is affordable. 0 The second provision requires the homeowner to sell either to another low-to-moderate income household. In addition,the provisions ensure the home continues to be affordable with each sale. A CLT leaseholder-homeowner receives benefits similar to non-CLT homeowners such as the ability to build equity, the federal mortgage interest and property tax deduction and the ability to pass on the lease interest and home to their heirs. The following Chart provides an example of how a Community Land Trust creates initial and permanent affordability(99 years plus). The example compares the difference in affordability after ten years under the CLT and conventional model. Page 1 of 2 Golden Valley-WHAHLT/HWR 2018 CDBG Consolidation Application Exhibit 2 Affordability Comparison Conventional Affordabilit Com arison C�T Model M I Ac uisition costs Market Value Land $ 90,000 $ 90,000 Market Value Home $ 130,000 $ 130,000 Total $ 220,000 $ 220,000 Subsid Subsidy/Affordability Gap $ 90,000 $ - Sale Price $ 130,000 $ 220,000 Housin Costs Principal and Interest $ 698 $ 1,181 Property Taxes $ 235 $ 235 Homeowner Insurance $ 125 $ 125 Land Lease Fee $ 30 n/a Total Monthly Principal, Interest, Taxes, Insurance $ 1,088 $ 1,541 Down Payment $ 1,000 $ 11,000 Closing Costs $ 4,150 $ 5,650 Market Value After 10 Years Market Value Home $ 174,709 n/a Market Value Land and Home n/a $ 295,662 Increase in Valu $ 44,709 $ 75,662 Sale Price Calculation after 10 Years Percentage of Appreciation to Owner 35% 100% Owners Share of Appreciation $ 15,648 $ 75,662 New Sale Price of Home $ 145,648 $ 295,662 1 Mortgage Interest Rate 5%, Term 30 years, Annual average increase in market value 3% The chart above demonstrates that after ten years, the CLT home sells for $145,648 as opposed to $295,662 under the conventional model,a difference of$150,014. There are two primary factors to account for this difference. First,the land has been permanently removed from the speculative market. Secondly, the homeowner receives only a percentage of the appreciation of the home when they decide to sell. In the above example,the owner receives 35%or $15,648, based on a formula that is standard among CLTs (25-35%) across the United States, where the homeowner receives only a portion of the appreciation in order to make the home affordable for each subsequent sale. Page 2 of 2 Golden Valley-WHAHLT/HWR 2018 CDBG Consolidated Application Exhibit 3 Preliminary Sources & Uses Proposed 2018 Golden Valley Housing Project Estimated Sources & Uses for Proposed Golden Valley Housing Activity Name of Property: Undetermined Date: Feb-18 Single Property Sources• Homebuyer Mortgage $ 145,000 City of Golden Valley CDBG $ 125,000 HWR Matching Funds $ 71,000 Total $ 341,000 Uses• Acquisition Costs $ 268,000 Closing Costs $ 2,400 Inspections/Testing $ 2,000 Acquisition costs $ 272,400 Adm Fee $ 6,500 Project/Holding/LC/Closing Costs $ 14,000 Rehab Costs $ 48,100 Total $ 341,000 Resolution 18-17 February 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPOSED APPLICATION FOR 2018 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS FOR WEST HENNEPIN AFFORDABLE HOUSING LAND TRUST (WHAHLT) AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Golden Valley, through execution of a Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Golden Valley has developed a proposal for the use of 2018 Urban Hennepin County Community Development Block Grant funds; and BE IT RESOLVED, that the City Council of Golden Valley approves the following project for funding from the 2018 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County. Activity Budget West Hennepin Affordable Housing Land Trust (WHAHLT) $125,000 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs its Mayor and City Manager to execute the Subrecipient Agreement and any required Third Party Agreements on behalf of the City to implement the 2018 Community Development Block Grant Program. BE IT FURTHER RESOLVED, that should the final amount of FY2018 CDBG available to the City be different from the preliminary amount provided to the City, the City Council hereby authorizes the City Manager to adjust activity budget(s) to reflect the actual amount of funding available. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. J. Consider First Amendment to Liberty Crossing P.U.D. #123 Prepared By Marc Nevinski, Physical Development Director Summary Liberty Crossing Investment Partners, LLC has requested a modification to the PUD Development Agreement to reduce the deposit it submitted to the City for public improvements required as part of the development. At the onset of the project, the Developer deposited $1,796,250 in cash with the City and a security reduction schedule was not included in the original development agreement. The public improvements, which consist of sewer and water service through the development, have been installed and the systems are functional. However, finish work for valves, castings, and asphalt remains to be completed. Staff has reviewed the public improvement work to date, and upon completion of the aforementioned finish work, is comfortable reducing the deposit by $1,200,000 to $596,250. This reduced amount will be returned to the Developer upon final acceptance of the public improvements by the City, although $89,813 will be retained as part of the one year warranty period. Attachments • First Amendment to Liberty Crossing P.U.D. #123 (5 pages) Recommended Action Motion to approve the First Amendment to Liberty Crossing P.U.D. #123. FIRST AMENDMENT TO DEVELOPMENT AGREEMENT LIBERTY CROSSING P.U.D. #123 THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT LIBERTY CROSSING P.U.D. #123 (“First Amendment”) is made and entered into, effective as of __________________, 2018, by and between the City of Golden Valley, a Minnesota municipal corporation (the “City”), and Liberty Crossing Investment Partners, LLC, a Minnesota limited liability company (the “Developer”), for the purpose of amending the Development Agreement Liberty Crossing P.U.D. #123, effective April 29, 2016, recorded as Document No. T05343991 in the office of the Hennepin County Registrar of Titles (the “P.U.D. Development Agreement”), concerning the Subject Property legally described on attached Exhibit A and incorporated herein by reference. In consideration of the mutual terms and conditions contained herein, the parties hereby agree as follows: 1. All capitalized terms used but not defined herein shall have the meanings given to them in the P.U.D. Development Agreement. 2. Section 12.a. of the P.U.D. Development Agreement is revised in its entirety to state as follows: a. The Developer has previously submitted to the City a cash deposit in the amount of $1,796,250 for the Public Improvements Constructed by the Developer (“Security for Public Improvements Constructed by Developer”). The amount of the Security for Public Improvements Constructed by Developer shall be reduced by the amount of $1,200,000 to the amount of $596,250, with the amount of $1,200,000 being released by the City to Developer upon the issuance of a letter by the City’s Engineer stating that the Public Improvements Constructed by the Developer , as a whole, are completed or substantially completed. For purposes of this First Amendment, “substantial completion” of the Public Improvements constructed by Developer, as a whole, shall require, at a minimum, full completion of each of the following: (i) all sanitary sewer castings must be installed to final grade; (ii) all watermain valve stacks must be installed and adjusted to final grade; and (iii) all concrete curb and gutter and asphalt pavement must be completed on streets and driveways in which the Public Improvements are located. The remaining balance of the Security for Public Improvements Constructed by Developer in the amount of $596,250 will be released by the City and repaid to the Developer upon completion of the Improvements (as defined in the HRA Development Agreement) and upon the issuance of the final Certificate of Completion (as defined in the HRA Development Agreement) for the Project; however, the amount of $89,813.00 (“Retainage Amount”) will be retained for a warranty period beginning upon issuance of the Certificate of Completion or the date of the City’s final acceptance of the Public Improvements Constructed by Developer, whichever is later, and ending one year later. Within thirty (30) days after notice by Developer to the City of the conclusion of the one-year warranty period, the City agrees to perform a warranty inspection of the subject construction. Within ten days of such inspection, the City will provide Developer with either a list of corrections or final release documentation (provided by Developer) suitable for releasing the Retainage Amount. If corrections are required and upon notice by Developer that the corrections have been made, the City shall have an additional 20 days to inspect the corrections and notify Developer of any deficiencies or release the Retainage Amount to the Developer. The City shall treat any cash deposit under this paragraph as a separate account on its books and the deposited funds shall be held, at the City’s election, at the Minnesota Municipal Money Market Fund or a depository institution selected by the City in accordance with City policies and City Council resolution, in either event in account or fund type(s) selected by the City. All account and fund fees and charges shall be paid from the Security for Public Improvements Constructed by Developer. All interest accrued on the Security for Public Improvements Constructed by Developer shall be reported under Developer’s tax identification number, shall be deemed part of the amount of the Security for Public Improvements Constructed by Developer made under this paragraph, and shall only be disbursed to the Developer upon the Developer being entitled to a full release of the entire amount of the Security for Public Improvements Constructed by Developer. 3. Except as amended hereby, the P.U.D. Development Agreement continues in full force and effect. In the event of any conflict between the terms, conditions and provisions of the P.U.D. Development Agreement and this First Amendment, the terms, conditions and provisions of this First Amendment shall prevail. This First Amendment may be executed in one or more counterparts, each of which shall for all purposes be deemed to be an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. THE CITY OF GOLDEN VALLEY By: Shepard M. Harris, Mayor By: Timothy J. Cruikshank, City Manager LIBERTY CROSSING INVESTMENT PARTNERS, LLC By: Todd Schachtman, Chief Manager STATE OF MINNESOTA COUNTY OF HENNEPIN } ss The foregoing instrument was acknowledged before me this ___ day of __________________, 2018, by Shepard M. Harris and Timothy J. Cruikshank, the Mayor and City Manager of the City of Golden Valley, a Minnesota municipal corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN } ss The foregoing instrument was acknowledged before me this ____ day of__________________, 2018, by Todd Schachtman, Chief Manager of Liberty Crossing Investment Partners, LLC, a Minnesota limited liability company, on behalf of the limited liability company. Notary Public DRAFTED BY: Best & Flanagan LLP (CCB) 60 South Sixth Street, Suite 2700 Minneapolis, Minnesota 55402 #5294671_4 EXHIBIT A LEGAL DESCRIPTION FOR SUBJECT PROPERTY Lots 1-57, inclusive, Block 1, Liberty Crossing P.U.D. No. 123, Hennepin County, Minnesota. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 3. K. Board/Commission Appointment Prepared By Tim Cruikshank, City Manager Summary On Tuesday, February 13, 2018, the Council interviewed three applicants to fill a vacancy on the Planning Commission. As a result the following applicant is recommended to be appointed for a term that expires on May, 2020. All candidates have been notified. Mr. Angell will be sworn in at the next Planning Commission meeting. With the completion of this appointment, the only vacancies are student members on the Board of Zoning Appeals and Open Space and Recreation Commission. Recommended Action Motion to make the following appointment: Planning Commission Brett Angell 2 year term term expires - May, 2020 Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 4. A. Public Hearing - Approval of a Major PUD Amendment and Amendments to the Official Zoning Map - 701 Lilac Drive North Prepared By Jason Zimmerman, Planning Manager Summary These applications were tabled at the January 16, 2018, City Council meeting. The applicant has since withdrawn the applications and plans to resubmit at a future date. Recommended Actions Motion to close the public hearings regarding a Major PUD Amendment and Amendments to the Official Zoning Map for 701 Lilac Drive North. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 4. B. Public Hearing - Approval of Conditional Use Permit and Amendments to the General Land Use Plan Map and the Official Zoning Map - 5508 Olson Memorial Highway (Damascus Way) Prepared By Jason Zimmerman, Planning Manager Summary These applications were tabled at the January 16, 2018, City Council meeting. The applicant has asked that they be postponed again to the April 17, 2018, City Council meeting. Recommended Actions Motion to postpone the public hearings regarding a Conditional Use Permit and Amendments to the General Land Use Plan Map and the Official Zoning Map for 5508 Olson Memorial Highway to the April 17, 2018, City Council meeting. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 4. C. Public Hearing - Amendment to the General Land Use Plan Map - 1111 Douglas Drive (Corporate Woods) Prepared By Jason Zimmerman, Planning Manager Summary This application was tabled at the January 16, 2018, City Council meeting. The applicant has since withdrawn the application. Recommended Actions Motion to close the public hearing amending the General Land Use Plan Map for 1111 Douglas Drive. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 4. D. Public Hearing - Douglas Drive Redevelopment Area Plan Expansion Prepared By Marc Nevinski, Physical Development Director Summary This application was tabled at the January 16, 2018, City Council meeting. Staff is asking that it be returned to the Planning Commission for reconsideration given the updated status of the Tennant project. Recommended Actions Motion to close the public hearing regarding the Douglas Drive Redevelopment Area Plan Expansion and send the item back to the Planning Commission for reconsideration. Executive Summary For Action Golden Valley City Council Meeting February 20, 2018 Agenda Item 4. E. Public Hearing - Establishing a Tax Increment Financing (Redevelopment) District - Tennant World Headquarters within the Douglas Drive Redevelopment Project Area Prepared By Marc Nevinski, Physical Development Director Summary This application was tabled at the January 16, 2018, City Council meeting. Due to the withdrawal of the application for the Tennant project, staff is also withdrawing the application for this item. Recommended Actions Motion to close the public hearing on establishing a Tax Increment Financing (Redevelopment) District - Tennant World Headquarters within the Douglas Drive Redevelopment Project Area.