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03-20-18 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber March 20, 2018 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Presentation: Hennepin County Sheriff Rich Stanek 3 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager - January 9, 2018 4-5 2. City Council Meeting - March 6, 2018 6-9 B. Approval of City Check Register 10 C. Licenses: 1. Temporary Liquor Licenses for The Loppet Foundation 11 2. General Business Licenses - Gas Station/Dispensers 12-13 D. Minutes of Boards and Commissions: 1. Human Services Fund - January 8, 2018 14 2. Police Civil Service Commission - February 5, 2018 15-18 E. Approve Human Rights Commission Welcome Statement 19-20 F. Establish No Parking Restrictions on Plymouth Avenue North between Winnetka Avenue North and Mendelssohn Avenue North 18-20 21-23 G. Approval of Golden Valley Fire Department Relief Association By-Law Pension Amount 18-21 24-27 H. Supporting Submittal of Application to Minnesota Pollution Control Agency for Minnesota GreenCorps Host Site 18-22 28-30 4. PUBLIC HEARINGS A. Public Hearing - Preliminary Plat Approval - North Wirth Parkway PUD No. 33 31-43 5. OLD BUSINESS 6. NEW BUSINESS All Ordinances listed under this heading are eligible for Public input. A. North Wirth Parkway PUD No. 33, Amendment #4 - 700 Meadow Lane - North Wirth Associates, LLP, Applicant 44-65 B. Consider Approval of Memorandum of Understanding with Neutron Holdings, Inc. (LimeBike) 66-75 C. Liquor License for Thai Paradise 76-82 6. NEW BUSINESS - continued D. Award Contracts for 2018 Pavement Management Program 83-90 a. Construction Contract b. Construction Engineering Services E. Review of Council Calendar F. Mayor and Council Communications 7. ADJOURNMENT Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 1. C. Presentation: Hennepin County Sheriff Rich Stanek Prepared By Timothy Cruikshank, City Manager Summary Hennepin County Sheriff Rich Stanek will be at the meeting to give an update. §f � � OFFICIAL MINUTES ,��►�c�en � ��,-� COUNCIUMANAGER MEETING GOLDEN VALLEY, MINNESOTA January 9, 2018 The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist and Schmidgall. Also present were: City Manager Cruikshank, Human Resources Director Santelices, Physical Development Director Nevinski, Planning Manager Zimmerman, Associate Planner/Grant Writer Goellner and City Attorney Cisneros. 1. Housing Policy Update (30 minutes) City Manager Cruikshank, Associate Planner/Grant Writer Goellner reviewed the Housing Policy highlighting a summary of implementation actions, such as increasing housing affordability, maintaining housing quality and advancing equity in housing practices and policies. Christine Hart, Community Developer, Community Action Partnership of Hennepin County and Tim Thompson, President, Housing Justice Center, discussed various housing issues and were available to answer questions. After discussion by the Council the consensus was to continue to proceed with the staff recommendations as outlined in their report. Staff will provide updates on the Housing Policy at future meetings. Solicitor's Ordinance City Manager Cruikshank and City Attorney Cisneros reviewed the proposed amendments to City Code Section 6:43: Peddlers and Solicitors clarifying the language on political canvassing. Council discussed the proposed revisions and determined the only change be made to Subdivision 1(F) Non-Commercial Advocate. At the January 16 City Council meeting the Council will consider an ordinance amendment clarifying the language on political canvassing. City Attorney Cisneros will provide information to staff regarding political canvassing that will be included in future City Council Candidate Information Packets. City of Golden Valley Equity Plan City Manager Cruikshank and Human Resources Director Santelices reviewed the Equity Plan including background, infrastructure support and advances equity; hiring, impartial public service; inclusive community engagement and 2018 timeline. Official Council/Manager Minutes -2- January 18, 2018 Staff will provide Equity Plan updates at future meetings. Council Review of Future Draft Agendas: City Council January 16, City Council February 7 and Council/Manager February 13, 2018 The Council discussed the upcoming draft agendas and made the following changes: remove Bus Rapid Transit Status from the February 13 Council Member meeting and add Human Services Fund Annual Report. The Human Rights Commission will attend an upcoming Council/Manager meeting to present the Welcome Statement. The meeting adjourned at 9:16 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant . UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA March 6, 2018 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Clausen, seconded by Council Member Fonnest to approve the agenda of March 6, 2018, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to approve the consent agenda of March 6, 2018, as revised: removal of 3E1-Adopt Resolution for the Emergency Purchase of a Police Interceptor and 3H-Authorize Agreement with the Canadian Pacific Railroad Company for Crossing Improvements at Golden Hills Drive and the motion carried. 3A1. Approve Minutes of Council/Manager Meeting - November 21 and December 19, 2017. 3A2. Approve Minutes of City Council Meeting - February 20, 2018. 3B. Approve City Check Register and authorize the payments of the bills as submitted. 3C1. Authorize the Renewal of Amusement Device Licenses as listed below for the period of April 1, 2018, through March 31, 2019: American Amusement, Chester Bird American Legion, RZMP Corporation and Theisen Vending Company. 3C2. Receive and file the gambling license exemption and approve the waiver of notice requirement for School of Engineering & Arts. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - February 12, 2018 2. Environmental Commission - November 27, 2017 3. Bassett Creek Watershed Management Commission - January 18, 2018 3E1. Adopt Resolution 18-18 for the emergency purchase of a 2018 Ford Police Interceptor 3E2. Approve purchase of 468 Galaxy HRE Modules from Metering and Technology Solutions in the amount of $99,216. 3E3. Authorize approval and payment to Kevitt Excavation for materials relocation and stair footing trench for $23,038.86. 3E4. Authorize purchase of picnic shelter from Northland Recreation for $26,877.50 and installation of the shelter from Mulcare Contracting for $19,836 for a project total of $46,713.50. 3F. Authorize an amendment to the Professional Engineering Services Agreement with Short Elliott Hendrickson, Inc., to not exceed the cost of $301,256. 3G. Adopt Resolution 18-19, adopting amended Public Purpose Expenditure Policy. 3H. Authorize Agreement with the Canadian Pacific Railroad Company for the Golden Hills Drive intersection improvements. Unofficial City Council Minutes -2- March 6, 2018 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3E1. Approve Emergency Purchase of a Police Interceptor Physical Development Director Nevinski and City Manager Cruikshank answered questions from Council regarding the emergency purchase of a police interceptor and the funding source being used to purchase it. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Resolution 18-18 for the emergency purchase of a 2018 Ford Police Interceptor from Nelson Auto Center in the amount of $27,484 upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 3H. Authorize Agreement with Canadian Pacific Railroad Company for Crossing Improvements at Golden Hills Drive Physical Development Director Nevinski provided background information on the agreement, the improvement project, and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to authorize entering into an agreement with Canadian Pacific Railroad Company subject to minor revisions by Canadian Pacific Railroad for the Golden Hills Drive intersection improvements with an estimated total cost of $250,563.34 and the motion carried. 4. PUBLIC HEARINGS 4A. Public Hearing - Preliminary Plat Approval - 1017 Ravine Trail Planning Manager Zimmerman presented the staff report and answered questions. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. There was Council discussion regarding the Preliminary Plat Approval for 1017 Ravine Trail. MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to approve the Preliminary Plat for 1017 Ravine Trail, subject to the following conditions and the motion carried. 1. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat. 2. A park dedication fee of $11,010 shall be paid before release of the Final Plat. 3. A deferred special assessment of $4,800 shall be paid before release of the Final Plat. 4. The City Engineer’s memorandum, dated January 11, 2018, shall become part of this approval. 4B. Public Hearing - Amending Sections 11.21, 11.22, 11.23, 11.24, 11.55, 11.80, and 11.90 of the Zoning Code to require compliance with the Golden Valley Mixed- Income Housing Policy Associate Planner/Grant Writer Goellner presented the staff report and answered questions. Mayor Harris opened the public hearing. Unofficial City Council Minutes -3- March 6, 2018 4B. Public Hearing - Amending Zoning Code to comply with Mixed-Income Housing Policy - continued Ms. Ruth Paradise, 8515 Duluth Street, said she is on the Golden Valley affordable housing team. She said she was looking at the future housing documents regarding the possible developments that could be in specific quadrants in the City and she did not see anything specific on how much affordable housing may be required. Also, she said anytime senior housing was brought up in the document affordable housing was not mentioned within it. Mayor Harris closed the public hearing. There was Council discussion regarding the proposed amendments to the Zoning Code to comply with the Golden Valley Mixed-Income Housing Policy. MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to adopt Ordinance #631 amending Sections 11.21, 11.22, 11.23, 11.24, 11.55, 11.80, and 11.90 of the Zoning Code to require compliance with the Golden Valley Mixed-Income Housing Policy upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 5. OLD BUSINESS 6. NEW BUSINESS 6A. Review of Council Calendar Some Council Members may attend a Boy Scout Pancake Breakfast on March 10, 2018, from 8 am to noon at Valley of Peace Lutheran Church located at 4735 Bassett Creek Drive. A Community Blood Drive will be held on March 13, 2018, from 1 to 4 pm in the City Hall Parking Lot. The next Council/Manager meeting will be held on March 13, 2018, at 6:30 pm. Some Council Members may attend a Neighborhood Meeting for the subdivision of 7040 Glenwood on March 13, 2018, at 7 pm in the Council Chambers. Some Council Members may attend the Hopkins Empty Bowl Event on March 13, 2018, from 11 am to 7 pm at the Hopkins Center for the Arts located at 1111 Mainstreet, Hopkins. Some Council Members may attend the Covenant Village Pancake Breakfast Fundraiser and Neighborhood Meeting on March 16, 2018, starting at 7 am located at 5800 St. Croix Avenue. The next Council meeting will be held on March 20, 2018, at 6:30 pm. Some Council Members may attend the Golden Valley Business Council on March 22, 2018, from 7 to 9:30 am at Brookview. Some Council Members may attend a Bottineau LRT Community Workshop on March 28, 2018, from 6 to 8 pm at Unity Christ Church located at 4000 Golden Valley Road. Unofficial City Council Minutes -4- March 6, 2018 6B. Mayor and Council Communication Council Member Clausen stated she attended the Robbinsdale Empty Bowls event and that it was a nice event with a good turnout. Council Member Rosenquist said volunteers are needed for the Run the Valley Event on April 21, 2018, and if anyone is interested they should contract city staff. Mayor Harris and Council Member Clausen encouraged everyone if they are not volunteering to sign up to run the event. Mayor Harris said that the City’s annual brush pick up will be held next month. 7. ADJOURNMENT MOTION made by Council Member Schmidgall, seconded by Council Member Clausen, and the motion carried to adjourn the meeting at 7:15 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. C. 1. Temporary On-Sale Liquor Licenses - The Loppet Foundation Prepared By Kris Luedke, City Clerk Summary The Loppet Foundation has applied for a temporary on-sale liquor license at 1301 Theodore Wirth Parkway, for July 22 for the Tri-Loppet event and September 22 for the Trail-Loppet event from 9 am to 1 pm. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of $1,000,000. The Loppet Foundation has provided this certificate for their events. Recommended Action Motion to approve a temporary on-sale liquor license for The Loppet Foundation at 1301 Theodore Wirth Parkway for July 22 and September 22, 2018. Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. C. 2. General Business Licenses - Gas Stations and Gas Dispensers Prepared By Jill Lund, Administrative Assistant Ted Massicotte, Deputy Fire Chief Summary The following establishments have applied for renewal of their gas station and gas dispenser license for the 2018-2019 license term. The applicants have met City Code requirements for the renewal of their license and staff is recommending approval. Applicant License Type Fee Linn Retail Centers, Inc. Gas Station/6 Dispensers $ 400 DBA: Holiday Station 600 Boone Avenue North Mainline Transportation, Inc. Gas Station/4 Dispensers $ 300 835 Decatur Avenue North Jim Lupient Oldsmobile Gas Station/1 Dispenser $ 75 7100 Wayzata Boulevard Feist Automotive Gas Station/4 Dispensers $ 300 1875 Lilac Drive North Holiday Stationstores, Inc. Gas Station/5 Dispensers $ 350 7925 Wayzata Boulevard Super America #4443 Gas Station/4 Dispensers $ 300 1930 Douglas Drive North Applicant License Type Fee Super America #4497 Gas Station/6 Dispensers $ 400 6955 Market Street Morrie’s Cadillac SAAB Gas Station/1 Dispensers $ 75 7400 Wayzata Boulevard Gregg and Jim’s Service, Inc. Gas Station/4 Dispensers $ 300 1900 Douglas Drive North Freddie’s Petroleum, Inc. Gas Station/4 Dispensers $ 300 DBA: Amstar 9405 Medicine Lake Road General Mills Gas Station/6 Dispensers $ 400 1 General Mills Boulevard Regency Hospital Gas Station/1 Dispenser $ 75 1300 Hidden Lakes Parkway Golden Valley Country Club Gas Station/2 Dispensers $ 150 7001 Golden Valley Road Theodore Wirth Par 3 Gas Station/2 Dispensers $ 150 1313 Theodore Wirth Parkway Recommended Action Motion to authorize the renewal of the above gas station and gas dispenser licenses for a period of April 1, 2018 through March 31, 2019. Golden Valley Human Services Fund (GVHSF) Meeting Minutes January 8 Present: Denise La Mere-Anderson, Aaron Black, Hilmer Erickson, Katie Hart, Alan Ingber, Andrea Mac Arthur, Sarah Meyerring, Sophia Vento and Toots Vodovoz. Also present: Joanie Clausen, Golden Valley City Council and Brian Erickson, Staff Liaison. Absent: Stephanie Devitt, Peder Hanson, Elissa Heilicher and Kathryn Frommer Call to Order: La Mere-Anderson called the meeting to order at 6:48 pm. Agenda Changes or Additions: No changes or additions to the agenda. January 8 Minutes: Black moved and Mac Arthur seconded the motion to approve the minutes from January 8. The motion passed unanimously. Golden Valley City Council Meeting recap La Mere-Anderson gave a recap of the Tuesday, December 5, Golden Valley Council Meeting. She told how the city council approved the Golden Valley Human Services Allocations for 2018 and provided some information on the discussion involving the capital request from PRISM. Clausen provided some history of the GVHSF, discussed the bylaws and serving all agencies. Black expressed his disappointment in the lack of knowledge, as a commission, of the money in reserves. It was agreed that there would be a budget update at future meetings. Budget Update and Review Sue Virnig, Finance Director, told the history of the GVHSF. She explained the budget, how the fund is supported and reviewed current and past revenue and expenses. Run the Valley T-Shirt design – Erickson showed the commission the selected logo for Run the Valley 2018. Solicitation for Sponsors – Erickson distributed the updated donation form for sponsors. Mac Arthur and Black agreed to update the form and give changes to Erickson, before final distribution. Volunteers – Erickson explained the need for volunteers and options for finding volunteers where shared. Marketing and Publicity – Erickson shared where and how the event is being marketed on the internet, in city publications and to past participants. Calendar Review: The 2018 meeting dates and events were distributed, with some approved changes Other Business: Roster Review - Erickson distributed an updated member roster. Strategic Planning session on February 12 – La Mere-Anderson reminded the commission of the strategic planning session at the next meeting. Possible Funding Event – Vodovoz shared an idea of a Golden Valley Home Tour as a possible event to raise money for the fund. That opened up other ideas, like a bringing back the Taste of Golden Valley and a concept similar to one of the Golden Valley Live events. It was agreed to table this discussion for later. La Mere- Anderson announced the next meeting will be held on Monday, February 12 at 6:45 pm. Adjournment: Erickson moved to adjourn the meeting, Vodovoz seconded the motion. The meeting was adjourned at 7:50 pm. Respectfully submitted, Denise La-Mere Anderson, GVHSF Chair Brian Erickson, Staff Liaison POLICE CIVIL SERVICE COMMISSION 7800 Golden Valley Road – Golden Valley, MN 55427 MEETING Monday, February 5, 2018 – 9:30 AM Public Safety Building Conference Room MINUTES Call to Order Attendance/Roll Call The meeting was called to order by Chair Wold at 9:34 AM. Present at the meeting were Commissioners Gloria Kumagai, Ralph Schulz and Andrew Wold; Police Chief Jason Sturgis, City Manager Tim Cruikshank, Human Resources Director Kirsten Santelices, Council Member Joanie Clausen, Commander Steve Johnson, Commander Dave Kuhnly, City Attorney Maria Cisneros, Administrative Assistant Amanda Johnson and resident Andy Snope. Agenda Review Approval of Minutes of November 2, 2017 Commissioner Schulz moved to approve the meeting minutes from November 2, 2017; seconded by Commissioner Kumagai. The November 2, 2017 minutes were approved by consensus. Rules & Regulations Discussion Chief Sturgis gave an overview of the revised and reformatted rules and regulations proposal. Manager Cruikshank advised the rules and regulations were revised to reflect the past practices of the commission to create consistency. Attorney Cisneros stated the most significant change to the rules and regulations is the removal of the “Promotional Register.” The rules were revised to allow for community service officers to be added to the “Eligible Register” after the completion of testing requirements, thus eliminating the need for a “Promotional Register.” Chair Wold stated his opinion is the proposed rules and regulations delegate too much authority to the city manager and he feels the proposal effectively abolishes the commission by removing its authority. Attorney Cisneros advised there is a lot of case law concerning the delegation of authority to city staff and while not many cities have a Civil Service Commission, many that do delegate much authority to staff. Attorney Cisneros advised when the statutory framework was written for Civil Service Commissions there wasn’t much labor law or many human resources departments to ensure hiring processes were conducted in a fair manner. Over the years labor laws have developed and expanded to the point many cities have delegated authority to staff because there are human resources departments that are more equipped to work within the employment law framework. Chair Wold recommended presenting the discussion to the city council for input on what the desired duties of the Civil Service Commission are. Council Member Clausen stated the statute governing Civil Service Commissions is very old and many factors have evolved over time- especially concerning the legalities of police work. Council Member Clausen stated when commissioners were appointed she did not intend to give them the power that the statute allows; however, she does believe the rules and regulations should be revised to reflect the actual practices of the commission. Council Member Clausen also stated she believes hiring practices should be consistent across all city departments and city staff is better suited to handle those responsibilities. Police Civil Service Commission Meeting Minutes February 5, 2018 – Page 2 Manager Cruikshank advised it is a fairly unique situation to have a city manager form of government in addition to a Civil Service Commission. Staff conducted research and found only 7 of the 50 cities sampled had a Civil Service Commission (some are both Police & Fire), and only 3 of those have a city manager form of government- Coon Rapids, Roseville and Maplewood. Staff reached out to the City of Maplewood to inquire how the Civil Service Commission operates and has not heard back. Coon Rapids has a Police & Fire Civil Service Commission, which is significantly different than solely having a Police Civil Service Commission. Richfield had a joint Police & Fire Civil Service Commission and their council voted in July 2017 to abolish the Police Civil Service Commission due to the inherent conflict between the city manager form of government and the statutory duties of the commission. Richfield did retain the Fire Civil Service Commission. Council Member Clausen stated she believes it is appropriate at times to have citizen input into police department operations, but does not feel the commission should dictate police department operations. Chair Wold stated he believes the delegation to city staff is more than is seen in the rules and regulations of other cities he has reviewed and requested the commission go before the city council to discuss the commission’s duties. Council Member Joanie Clausen inquired what changes Chair Wold would like to see and he advised he would need to have a discussion with fellow commissioners to draft a proposal if the city council is interested in retaining the commission. Commissioner Wold advised he would like to see the case law Attorney Cisneros referenced. Commissioner Schulz advised it is his opinion that one shouldn’t fix what isn’t broken. He stated he does not want to be part of an activist commission that forces changes in the hiring of police officers. Commissioner Schulz cited several recent stories of officers involved in fatal shootings where lawsuits have been filed and damages awarded, and he stated he does not want to be part of potential lawsuits that could be filed stemming from incidents involving Golden Valley police officers, which could happen if the Civil Service Commission is directly involved in hiring. Chair Wold stated there is a difference between being an activist commission and an active commission, and he feels the commission has existed as a rubber stamp commission, which seems unnecessary. He advised his understanding was there is civilian oversight of the police department and when he joined the commission he discovered there is not. Council Member Clausen stated she believes commissioners are liaisons between the police and the community and feels commissioners could bring up concerns to the police department about how matters in Golden Valley and surrounding cities are handled. Chair Wold advised if the city desires to have a liaison commission, the Civil Service Commission should be abolished and a new committee should form to work between police and the community. City Manager Cruikshank advised he does not believe the intent of the statute is to have civilian review of the police department and recommended there be discussion of what commissioners believe the intent of the statute is. Attorney Cisneros also recommended there be open discussion of desired changes to allow staff an opportunity to conduct more research ahead of drafting a final proposal. Chair Wold advised he did not have anything prepared to propose, having just received the city’s draft proposal on Friday. Chair Wold recommended tabling the discussion and having the discussion with the full council to see if the desire is to abolish the commission before commissioners work on a draft proposal of their own. City Manager Cruikshank requested to hear Commissioner Kumagai’s thoughts on the discussion and she advised the city’s draft proposal was sent to commissioners with no context and it was difficult to determine what changes were made to the rules and regulations. She advised she was not prepared to propose changes at this time and requested the opportunity to look at the Maplewood and Roseville rules and regulations. City Manager Cruikshank advised it would be helpful for staff to know the thoughts of commissioners in order to Police Civil Service Commission Meeting Minutes February 5, 2018 – Page 3 proceed with making changes or keeping the rules and regulations aligned with the past practices of the commission. Commissioner Schulz, Manager Cruikshank, Human Resources Director Santelices and Council Member Clausen inquired what changes Chair Wold would like to see and Chair Wold advised he is not prepared or comfortable articulating his opinion at this time and would rather put his thoughts into a written proposal. Manager Cruikshank advised staff can help provide more information to commissioners on how Coon Rapids, Roseville and Maplewood operate. Commissioner Schulz advised Chair Wold mentioned at the last commission meeting that if candidates have equal scores, minorities should be moved to the top of the list. Chair Wold advised he does believe there should be an affirmative action policy, but that is a separate issue from the rules and regulations discussion. City Manager Cruikshank advised such policy would become integrated as part of the Civil Service Commission rules and it would be helpful for Chair Wold and other commissioners to advise what objectives they have so staff has subject matter to research and work with. Chair Wold advised where there is no defined method to ranking candidates of equal scores (when those candidates include minorities), minorities should be considered as the top candidates. Attorney Cisneros advised cities most often adopt Affirmative Action Plans for two primary reasons: 1) If the organization wants to contract with the federal government; and 2) If the government requires an organization to have an Affirmative Action Plan as a punitive measure- stemming from some sort of violation. Chair Wold advised those are examples of what an Affirmative Action Plan is used for, but those are not the only reasons an organization would develop an Affirmative Action Plan. Chief Sturgis advised when scores have been equal among candidates in the past, almost always the women and minority candidates have been ranked at the top. However, there have been instances where candidates with experience may rank higher than women or minorities with the same score based on department needs at the time. Chair Wold recommended experience be given a point value to differentiate scores of candidates on the eligible register. Commissioner Kumagai moved to table the rules and regulations discussion while more research is conducted; seconded by Chair Wold. Commissioner Schulz abstained from voting, stating he believed a motion should be made to accept the draft proposal presented to the commission. Motion carried. Membership Term Expirations Chair Wold advised per state law, the commissioner in the last year of his/her term is the designated chair of the commission, thus, Commissioner Schulz should be the chair through 05/01/18 when his term expires. Chair Wold also recommended Commissioner Kumagai be elected secretary through 05/01/18. On 05/01/18, Commissioner Kumagai would become the designated chair and Commissioner Wold would be elected secretary. Commissioner Kumagai proposed these recommendations be accepted; seconded by Commissioner Schulz. The motion was approved by consensus. Chief’s Report Chief Sturgis advised the police department currently has one vacancy for a patrol officer and a hiring process is underway. Chief Sturgis stated the department has selected a vendor for body-worn cameras and the new cameras are expected to go into service sometime in March. Chief Sturgis advised several Golden Valley police officers assisted Bloomington and Minneapolis Police Departments in covering events surrounding the Super Bowl. Chief Sturgis introduced Dave Kuhnly as the new police commander, effective 02/05/18. Chief Sturgis anticipates a sergeant retiring in 2019, which is the only resignation he is aware of. In summarizing 2017, Chief Sturgis stated Part 1 crimes were up approximately 1% and Part 2 crimes were up 19%. The 2018 Citizen’s Academy is currently underway and several Coffee with a Cop events are scheduled for 2018. Police Civil Service Commission Meeting Minutes February 5, 2018 – Page 4 Human Resources Director Kirsten Santelices advised the commission that the city desires to utilize the community service officer program as a feeder program for sworn officer positions and expects to expand its outreach to candidates that may be interested in law enforcement. Director Santelices mentioned that the proposed rules and regulations of the Civil Service Commission removed the requirement for a sergeant to be a current Golden Valley police officer, allowing the city to hire a sergeant from an outside agency. Adjournment Commissioner Schulz moved to adjourn the meeting; seconded by Commissioner Kumagai. The meeting was adjourned at 11:08 AM. Respectfully submitted, Ralph Schulz, Secretary Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. E. City Welcome Statement Prepared By Kirsten Santelices, Human Resources Director Summary The Human Rights Commission created a Welcome Statement, at the request of the Council, to share the City’s commitment to welcoming all to live, work, play, and visit the city of Golden Valley. The HRC proposed a statement that will be placed on the City website, as well as documents both internally facing, and public facing across the City. Attachments • Welcome Statement (1 page) Recommended Action Motion to approve the City Welcome Statement. City of Golden Valley Welcome Statement The City of Golden Valley believes in and stands for the values of social equity, inclusion, and justice. We embrace diversity and recognize the rights of individuals to live their lives with dignity, free from discrimination, fear, violence, and hate. We welcome individuals to Golden Valley regardless of race, color, creed, religion, national origin, immigration status, gender, gender identity, marital status, age, disability, economic status, sexual orientation, familial status, or cultural background. We strive to provide fair and unbiased services and programs, giving opportunities for all. We are dedicated to being a supportive and united community, strengthened by the diversity of our residents and visitors. Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. F. Establish No Parking Restrictions on Plymouth Avenue North between Winnetka Avenue North and Mendelssohn Avenue North Prepared By Jeff Oliver PE, City Engineer R.J. Kakach, PE, Assistant City Engineer Summary The City will be performing a pavement rehabilitation project on Plymouth Avenue North between Winnetka Avenue North and Mendelssohn Avenue North during the summer of 2018. As identified in the City’s Bike Plan, the roadway will be restriped to include dedicated bike lanes in both directions along the entire corridor. The bike lane design necessitates that no parking areas be established along the roadway, with the exception of the north side of Plymouth Avenue North from Valders Avenue North to Mandan Avenue North, where the street width can accommodate bike lanes and parking. Plymouth Avenue North is included in the City’s State Aid system and State Aid rules require that the governing body of the municipality in which the roadway is located must pass a resolution restricting parking. As shown on the attached Exhibit, there is currently no parking permitted on the north side of Plymouth Avenue North between Boone Avenue North and the entrance to General Mills James Ford Bell campus. Per the State Aid rules, staff is recommending the following areas for parking restrictions to accommodate bike lanes: • South side from Winnetka Avenue North to Mendelssohn Avenue North • North side from Winnetka Avenue North to Valders Avenue North • North side from Mandan Avenue North to Mendelssohn Avenue North Attachments • Location Map Exhibit (1 page) • Resolution Restricting Parking on Plymouth Avenue North (1 page) Recommended Action Motion to adopt Resolution Ordering No Parking Restrictions on Plymouth Avenue North between Winnetka Avenue North and Mendelssohn Avenue North. --- -- --- jl–aAye ELUU -----a---- -- —�ffojbROW pa^bpue,eaZ to a seo N m A c c mPve N tia b n Ic�''ve�1T P •fib m b km2 N any auooa N 1N U) N anb s-iap,eA N aAb S"a m O N m 7 .,• v O s a rn d a 'o •p 40 elljo Y Z d 1 Ava N 40 a – Wisconsin m �,��0 � OOm , vn v Na 73 uo)lnk a � pa^bpue,eaZ to a seo N m A c c mPve N tia b n Ic�''ve�1T P •fib m b km2 N any auooa N 1N U) m O N rr v v m 0 o +, Yn rn c m IL Z N n Z d L , IIL , N any 6jngsR33ao N m N any aogsll!H a IN _c S' y any aouepuadepu, 99M O �m 0 O 0 auoog �Q a c za e P, oar n r_ Resolution 18-20 March 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION RESTRICTING PARKING ON PLYMOUTH AVENUE NORTH WHEREAS, the City Council has the power and authority, pursuant to Chapter 9.06, subd. 2 of the City Code, to designate no parking zones and areas, and it appears that no parking zones should be created on certain portions of Plymouth Avenue North. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley to authorize the parking restrictions on the following: 1. The north side of Plymouth Avenue North between Winnetka Avenue North and Valders Avenue North, and between Mandan Avenue North and Mendelssohn Avenue North 2. The south side of Plymouth Avenue North between Winnetka Avenue North and Mendelssohn Avenue North. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. G. Approval of Golden Valley Fire Department Relief Association By-Law Pension Amount Prepared By Sue Virnig, Finance Director John Crelly, Fire Chief Summary Staff and Dominique Guzman, Fire Relief Association President, attended the Council/Manager Meeting on March 13, 2018 to review the guidelines for requesting an increase in the yearly service pension amount. With the request of an additional $300 for a yearly service pension amount for a total of $8,300 the following was also added to their association policies: ∼ Set their internal policies so that the funding level (assets over liabilities) on their current SC form has to be at least 120%. This means an increase will only be eligible for consideration if assets exceed liabilities by 120%, and after an increase is applied, the assets to liabilities ratio cannot be less than 120%. This percentage allows less volatility with the markets and less likely for a municipal contribution (levy) when an increase is approved to the yearly pension. ∼ Change timing to review in March instead of December/January with their members. This would allow the audit to be completed and the use of actual numbers instead of estimates for the funding level. ∼ All requests for increases will be approved by Council before an increase is effective. If the benefit is increased without ratification and a municipal contribution should subsequently become required, the benefit level is no longer effective without ratification and any future benefits can only be paid using the ratified benefit level (the relief association must drop its benefit level to the last ratified level). Staff recommends the increase of the yearly service pension to be increased to $8,300. Attachments • Resolution Approving Golden Valley Fire Department Relief Association By-Law Article XI Increasing the Service Pension Amount (2 pages) Motion Motion to adopt Resolution Approving Golden Valley Fire Department Relief Association By-Law Article XI Increasing the Service Pension Amount. Resolution 18-21 March 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING GOLDEN VALLEY FIRE DEPARTMENT RELIEF ASSOCIATION BY-LAW ARTICLE XI INCREASING SERVICE PENSION AMOUNT WHEREAS, the Golden Valley Fire Department Relief Association has by-laws governing their process for active duty; and WHEREAS, an active member of the Golden Valley Fire Department Relief Association is eligible to collect a lump sum service pension subject to Article XI of the by-laws; and WHEREAS, the City of Golden Valley may be required to approve a relief association’s pension benefit level, and also may be required to make contributions to fund relief association pension benefits; and WHEREAS, the Article XI relates to a section of the by-laws; and WHEREAS, the Annual Service Pension amount approved shown in Exhibit A; and WHEREAS, the Fire Relief added to their policies that the benefit increases will be pursued under the following guidelines: using the State current year Schedule Form (SC) that show projected assets and accrued liabilities must be at a funding ration of at least 120% and the amount will not have triggered a municipal contribution on the current year SC form. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: Approve the Annual Service Pension in Article XI from $8,000 to $8,300. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-21 - Continued March 20, 2018 EXHIBIT A ARTICLE XI Completed Years of Service Early Vesting Reduction Pension Amount 10 40% $ 49,800 11 36% $ 58,432 12 32% $ 67,728 13 28% $ 77,688 14 24% $ 88,312 15 20% $ 99,600 16 16% $111,552 17 12% $124,168 18 8% $137,448 19 4% $151,392 20 none $166,000 More than 20 none Add $8,300 per year Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 3. H. Supporting Submittal of Application to Minnesota Pollution Control Agency for Minnesota GreenCorps Host Site Prepared By Eric Eckman, Development and Assets Coordinator Emily Goellner, Associate Planner/Grant Writer Summary Minnesota GreenCorps is an AmeriCorps program that began in 2009. The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a new generation of environmental professionals. The program places members with host sites around the state to assist communities and local governments in addressing a variety of statewide needs. For the 2018-2019 program year, the Minnesota Pollution Control Agency (MPCA) anticipates placing and supporting up to 42 full-time GreenCorps members throughout Minnesota. More information is available at: https://www.pca.state.mn.us/mngreencorps/program-information. City staff recognized this as an excellent opportunity to for candidate to work with staff and the Environmental Commission on implementation of the City’s Resilience & Sustainability Plan and GreenStep Cities initiatives. This is the second GreenCorps host site application submitted by the City since program inception. The City was successful with its first application in 2016. One GreenCorps member worked at City Hall from September 2016 to August 2017. The member focused on the City’s Comprehensive Plan, GreenStep Cities initiatives, and implementation of the City’s Natural Resources Management Plan If selected by MPCA, one GreenCorps member would work at City Hall on a full-time basis from September 2018 to August 2019. The GreenCorps member would assist the City with its waste reduction, recycling, and composting/organics management goals, objectives, and implementation actions. If the City is selected as a host site, the City is required to provide in-kind support in the form of staff supervision, office materials, mileage reimbursement or use of a city vehicle, safety gear, and training as needed. Staff is confident that the City has the capacity and staff experience to provide the required in-kind support. A resolution of support from City Council is required as part of the application process. Attachments • Resolution Supporting Submittal of Application to Minnesota Pollution Control Agency for Minnesota GreenCorps Host Site (1 page) Recommended Action Motion to adopt Resolution Supporting Submittal of Application to Minnesota Pollution Control Agency for Minnesota GreenCorps Host Site. Resolution 18-22 March 20, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING SUBMITTAL OF APPLICATION TO MINNESOTA POLLUTION CONTROL AGENCY FOR MINNESOTA GREENCORPS HOST SITE WHEREAS, the City of Golden Valley is eligible to apply for the placement of one Minnesota Pollution Control Agency GreenCorps member at City Hall for the next program year (September 2018-August 2019); and WHEREAS, the selected candidate would work with staff and the Environmental Commission to implement the City’s Resilience & Sustainability Plan and GreenStep Cities initiatives; and WHEREAS, the selected candidate would focus on assisting the City with its waste reduction, recycling, and composting/organics management goals, objectives, and implementation actions; and WHEREAS, staff has reviewed all terms and conditions of this funding opportunity and finds them to be satisfactory; and NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council is supportive of staff’s submittal of an application to the Minnesota Pollution Control Agency for the placement of one Minnesota GreenCorps member at City Hall from September 2018 to August 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 120 day deadline: June 15, 2018 Agenda Item 4. A. Public Hearing - Preliminary Plat Approval - North Wirth Parkway PUD No. 33 Prepared By Jason Zimmerman, Planning Manager Summary North Wirth Associates, LLP, (Mortenson Construction) is proposing to consolidate two of its parcels located at 700 Meadow Lane North and 4050 Olson Memorial Highway. The consolidation would allow the company to construct an enclosed connection between the 700 building and the 4050 building, similar to what was done in 2008 between 700 Meadow Lane North and 4000 Olson Memorial Highway. In order to build across the existing property line, the two lots must be combined and the property line separating them erased. Because the Mortenson site is a Planned Unit Development (PUD), a Minor PUD Amendment for the building addition is also a requirement of this process and will be considered separately by the City Council. The subject properties on the Mortenson campus are zoned Business and Professional Offices and are guided for Office use in the Comprehensive Plan. They sit north of Olson Memorial Highway, adjacent to Theodore Wirth Park. Staff Review The only significant changes resulting from the proposed consolidation would be the opportunity to construct the enclosed connection between the two existing buildings, providing a climate controlled environment for Mortenson employees. No utility changes are planned as a result of the proposal. Inflow and Infiltration inspections were conducted on January 29 and February 5, 2018. Any repairs necessary for compliance will be paid for via a deposit agreement with Mortenson. 2 The Engineering Division has reviewed the application and has provided permitting information and technical comments regarding the plat, utilities, and the future of the existing frontage road adjacent to these two lots (see attached memo). The City is interested in turning maintenance, if not ownership, of the frontage road over to Mortenson now that it is the sole user of the road. Easements would be maintained for the existing utilities and sidewalk and for a future signed bike route. The City’s Subdivision Code typically requires the payment of a park dedication fee upon platting of property. Staff has been unable to verify that any fee was paid previously for either of these properties. A park dedication fee of 6 percent of the market value of the land involved may therefore be required as payment. The Planning Commission unanimously recommended approval (6-0) at its meeting on February 26, 2018. No residents spoke at the informal public hearing. Attachments • Location Map (1 page) • Unapproved Planning Commission Minutes dated February 26, 2018 (2 pages) • Memo to the Planning Commission dated February 26, 2018 (3 pages) • Memo from the Engineering Division dated February 20, 2018 (3 pages) • Survey and Preliminary Plat (2 pages) Recommended Action Motion to approve the Preliminary Plat for North Wirth Parkway PUD No. 33, subject to the following conditions: 1. The Applicant will continue to work with City staff to finalize all agreements, easements, and final property lines (turn lane) regarding the frontage road prior to the submittal of the Final Plat. 2. The City Engineer’s memorandum, dated February 20, 2018, shall become part of this approval. 3. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat. 4. If required, a park dedication fee shall be paid before release of the Final Plat. � � � t sas � � •-_�, �.� , . --- " �,�itir" °oa' � 4200 e�; 4100 � 'd� Subject Properties � + ��t��e�"3 S�� 4232 �� , �� f 700 � 4310 � 4264 4280 4294 � 650 706 4210 43 00 4150 405D T31 :S6 y 529 - " 520 535 4205 536 541 - Z 5}y 537 � 524 529 528 529 S01 5� 5�1 520 525 d �� 52d " ;� 521 ry 521 501 �, 421 516 517 � 520 }�trrt/, � 420 505 512 509 � 5�2 513 PtK�c7 506 508 �' ' 4200 4�g S00 500 501 1h1CCt3.SlClk 1iVP. .Xi 17 4� 4309 �� 42T4217�13 413541274121 449 420 411 428 425 408 421 COS � 4312 430� � 41@ d01 � 400 417 401 � 401 7 Regular Meeting of the Golden Valley Planning Commission Fe ary 26, 2018 A regular ting of the Planning Commission was held at the Gol Valley City Hall, Council Confe ce Room, 7800 Golden Valley Road, Golden ey, Minnesota, on Monday, February 2018. Vice Chair Johnson called the eting to order at 7:00 pm. Those present were Planni ommissioners Angel ack, Blum, Bro��1i�;�hnson, Segelbaum and Waldhauser. A resent were nning Manager J �n Zimri�� rman, �� Associate Planner/Grant Writer Emi oelln nd Administrativ��ssis f t Lisa��a Wittman. Commissioner Baker was abse ��" ��. � �� "�� „ : 1. �Approval of Minutes � �� :� � � � i � � y. February 12, 2018, R lar Planning Commissio�� tin�� Waldhauser referre o the second paragraph or��agesfi��an �''ted that the word "developer" sho be changed to the word "lanc��ord." �� r�°F�� , MOVE y Brookins, seconded by Seg��um�nd��r��arried u�nanimously to ap e the February 12, 2018, minute��vith �f��bove noted correction. � � ;.� �,�,k �._ ;!, t � � � k 2. Informal Public Hearing -�li�inor��btl��ision (Lot Consolidation) — 700 Meadow Lane North — SU07-11 � � x�� `�4 �� Applicant: Nort��l1/irth��soC��es, LLP (Mortenson) � ��,� �� . Address: ��Jp Me��w Lane North �; � Purpose: � T�e��i�two existing parcels of land. 3 ��r: Zimmerm��r��rret�� a��ite plan of the property and explained the applicant's proposal to consoli��te L�#� 1 �� t�4 of the Mortenson campus located at 700 Meadow Lane North. � The consc��€�atre�nT.would allow for an enclosed connection to be constructed between finro ex��ng buil��gs �e showed the Commissioners renderings of what the proposed conn��ion wo�1d look like. � �` '`;��_�5 � Segelbaum�questioned why subdivision standards are being used when these properties are part of a PUD. Zimmerman explained that the Minor PUD Amendment proposal will only have to be considered by the City Council, but that the Lot Consolidation process requires public hearings before the Planning Commission and the City Council. Zimmerman referred to a site plan and explained that the Highway 55 frontage road only serves Mortenson so the City would like to vacate the road and turn it back to Mortenson for maintenance. However, the City would retain easements for utilities, a public sidewalk, and a future signed bike route. He added that the City is also requesting dedication of right- of-way along Meadow Lane for a possible future turn lane. Minutes of the Golden Vatley Planning Commission February 26, 2018 Page 2 Johnson opened the public hearing. Seeing and hearing no one wishing to comment, Johnson closed the public hearing. Blum said the proposal seems reasonable and meets the City's requirements. Segelbaum agreed that the proposal meets the eight conditions for approval. MOVED by Blum, seconded by Waldhauser and motion carried unanimously to recommend approval of the proposed Minor Subdivision (lot consolidation) at 700 Meadow Lane North subject to the following conditions: � r �� q .�} ry" ��A 1. The City Engineer's memorandum, dated February 21, 2018, shall�come ��t of this approval. ' "� �� 2. The City Attorney will determine if a title review is necessa prior tc�ap��u��if the Final Plat. � �'� �" � Q ; � ��` 3. If required, a park dedication fee shall be paid before rele��e ��e Fit��Plat. ��r ��: �� ;��;� � �� 3. Informal Public Hearing — Conditional Use�e�ti�yCU ��3�06 Olso emorial Highway — Class III Restaurant in the Cor�ercial��ning [��istric ;! „ �� pplicant: Latitude 14 Inc. (Ann ��que Ahmed�� _� �'��;��' �,, Addr s: 8806 Olson Mem�rial Hi��4,,,- �� Purpose: To allow a ��ass III ��sta nt in th ommercial Zoning District �� . �-�: � _� � t �� _� Goellner stated that the ��ert��at �� Olson M orial Highway is guided and zoned Commercial. She explain�`�� at��fe exi��ng Pe ns restaurant is a Class I restaurant that doesn't serve liquorr�r�d the� ,� 'e did not re e a Conditional Use Permit. The proposed new restaurant will � � = ass f� staura � at does serve liquor and requires a � �� r�,�. Conditional Us� Perrr�� , � ,�;.� Goellner ref��red tcs��an �r�ial phot f the � and discussed the existing site conditions which m�lu��" "1��r�;�►"��es o tn Avenue, 164-seat, 4,713 square foot restaurant, and 71 parkii�g sp��s. Sh�state at the applicant roposing to use the existing building witt�ii the ad`��t�on ��ma 500 s are foot patio on the w t side of the building, 74 parking spaces, and v�l� ha�e 14 eats. �, u� . �y: Goellner c�i��ssed parking and reiterated that there are rently 71 existing parking spaces and 74 pr osed parking spaces. She stated that the a �cant is required to have 94 parking spa because of the additional patio and bar areas. noted that the applicant has onsidered a number of changes to their plans in order accommodate additional king spaces including eliminating 1,500 square feet of pati ace, reducing the size the bar area, and adding 11 existing parking spaces back into th lan, but they want t pply for a variance to allow 20 fewer parking spaces than required. Ilner add that the applicant spoke with neighboring property owners TruStone Financial and R Lobster but were unable to come to a parking arrangement with either of them. ci�y o� � � � ��,. �..'�T Planning Department 763-593-8095/763-593-8109(faxa � ,_.. � � '�� '�. " �� ,�"� � � � �� . Date: February 26, 2018 To: Golden Valley Planning Commission From: Jason Zimmerman, Planning Manager Subject: Informal Public Hearing on Preliminary Plan for Lot Consolidation of Lots 1 and 4, North Wirth Parkway PUD No. 33—North Wirth Associates, LLP, Applicant Summary of Request North Wirth Associates, LLP, (Mortenson Construction) is proposing to consolidate two of its parcels located at 700 Meadow Lane North and 4050 Olson Memorial Highway. The consolidation would allow the company to construct an enclosed connection between the 700 building and the 4050 building, similar to what was done in 2008 between 700 Meadow Lane North and 4000 Olson Memorial Highway. In order to build across the existing property line, the two lots must be combined and the property line separating them erased. Because the Mortenson site is a Planned Unit Development (PUD), a Minor PUD Amendment for the building addition is also a requirement of this process and will be considered by the City Council in conjunction with the proposed consolidation. It is noted that the applicant sent a mailing to the neighborhood regarding the proposed consolidation. Staff did not receive any comments. Staff Review The proposed two-lot consolidation qualifies as a minor subdivision because the properties located at 700 Meadow Lane North and 4050 Olson Memorial Highway are existing platted lots of record and this action will not create the need for public improvements. The only significant changes resulting from the proposed consolidation would be the possibility to construct the enclosed connection between the two existing buildings, providing a climate controlled environment for Mortenson employees. 1 The applicant has submitted a survey of the existing lots prior to the proposed consolidation, as well as a preliminary plat displaying the new lot after the consolidation. No utility changes are planned as a result of the proposal. An Inflow and Infiltration inspections were conducted on January 29, 2018, and a third inspection is scheduled. Any repairs necessary for compliance will be paid for via a deposit agreement with Mortenson. The Engineering Division has reviewed the application and has provided permitting information and technical comments regarding the plat, utilities, and the future of the existing frontage road adjacent to these two lots (see attached memo). The City is interested in turning maintenance, if not ownership, of the frontage road over to Mortenson now that it is the sole user of the road. Easements would be maintained for existing utitities and for a future signed bike route. The City's Subdivision Code typically requires the payment of a park dedication fee upon platting of property. Staff has been unable to verify that any fee was paid previously, therefore there may be a fee required as a part of this action. Further research will be necessary to determine this prior to consideration by the City Council. Qualification Governing Approval as a Minor Consolidation According to Section 12.50 of the City's Subdivision Regulations, the following are the regulations governing approval of minor consolidations with staff comments related to this request: 1. Minor consolidations shall be denied if the proposed lots do not meet the requirements of the appropriate Zoning District. The new lot resulting from the proposed consolidation meets the requirements of the Business & Professional Offices district. 2. A minor consolidation may be denied if the City Engineer determines that the lots are not buildable. Two buildings have already been constructed and will be connected via an enclosed walkway. 3. A minor consolidation may be denied if there are no sewer and water connections available or if it is determined by the City Engineer that an undue strain will be placed on City utility systems. The consolidation would not place an undue strain on City utility systems. 4. Approval of the minor consolidation may require the granting of certain easements to the City. Engineering staff will work with the applicant to determine the future of the existing frontage road and any land dedication that may be necessary to allow for transportation improvements at the Meadow Lane intersection. These will be shown on the Final Plat. 5. If public agencies other than the City have jurisdiction of the streets adjacent to the minor consolidation, the agencies will be given the opportunities to comment. MnDOT has been contacted regarding this consolidation, but no response has been received to this point. 2 6. The City may ask for review of title if required by the City Attorney for dedication of certain easements. The City Attorney will determine if such a title review 9s necessary prior to approval of the Final Plat. 7. The minor consolidation may be subject to park dedication requirements. A park dedication fee may be required. Additional research by staff is necessary prior to consideration by the City Council. 8. The conditions spelled out shall provide the only basis for denial of a minor consolidation. Approval will be granted to any application that meets the established conditions. All conditions have been met. Recommended Action Staff recommends approval of the proposed minor consolidation subject to the following conditions: 1. The City Engineer's memorandum, dated February 21, 2018, shall become part of this approval. 2. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat. 3. If required, a park dedication fee shall be paid before release of the Final Plat. Attachments: Location Map (1 page) Memo from the Engineering Division dated February 21, 2018 (3 pages) Survey and Preliminary Plat (2 pages) 3 city o,f 0'lden M EMt� � A � DU � ��. �.'� Physical Development Department 763-593-8095/763-593-8109(fax) Date: February 20, 2018 To: lason Zimmerman, Planning Manager From: Jeff Oliver, PE, City Engineer �' Eric Eckman, Development and Assets Coordinator �'_/ Subject: Mortenson Minor Subdivision Review Engineering staff has reviewed the plans titled Mortenson Headquarters PUD Amendment, showing the proposed connection of Mortenson's west and south buildings with a two-level walkway link. The west and south buildings are located at 4050 Olson Memorial Highway and 700 Meadow Lane North, respectively, and are part of the larger Mortenson campus. As part of this proposal, a minor subdivision is required to combine the existing parcels in order to facilitate the building connection. The building connection project will be reviewed separately by the City Council as part of the PUD 33 Amendment#4 application. The comments contained in this review apply only to the minor subdivision and are based on the plans submitted to the City on January 29, 2018 and the preliminary plat submitted to the City on February 15, 2018. Existing Conditions The west building is located at 4050 Olson Memorial Highway and is legally described as Lot 4, Block 1 of North Wirth Parkway 2"d Addition PUD No 33. The south building is located at 700 Meadow Lane North and is legally described as Lot 1, Block 1 of North Wirth Parkway 6t"Addition PUD No 33. There are drainage and utility easements varying in width from 20-35 feet along the east, south, and west sides of the parcels. These easements must be retained as part of the new plat. There is an existing frontage road (Olson Memorial Highway North Frontage Road) located immediately south of Mortenson's west and south buildings, north of Highway 55, and east of Meadow Lane.The frontage road is not a through street and serves only the parking and loading functions for the property owner's west and south buildings. The frontage road and the underlying right-of-way were recently turned back to the City by MnDOT. The City is responsible for maintenance of the frontage road, sidewalk, and City utilities G:\Developments-Private\Mortenson PUD 33\Mortenson PUD 33 Amend 4\Memo\Mortenson_PUD 33_minor subdivision.docx in this area. Other governmental entities and private companies also own facilities in this corridor. A portion of the right-of-way east of the frontage road was not included in the turn back and therefore remains part of MnDOT's right-of-way. Staff will work with the applicant to ensure that the existing survey and the proposed plat accurately reflect the current ownership and property lines. Preliminary Plat The applicant has submitted a preliminary plat,titled Mortenson Headquarters, showing the proposed combination of two existing parcels (Lot 4, Block 1 of North Wirth Parkway 2"d Addition PUD No 33 and Lot 1, Block 1 of North Wirth Parkway 6t"Addition PUD No 33) along with vacated City right-of-way to form one new parcel (Lot 1, Block 1 of Mortenson Headquarters). Prior to submittal, staff inet with the applicant to discuss the building connector project and the possibility of the City vacating the frontage road and deeding the property to the applicant as part of the proposal. Staff is supportive of vacating the street and turning over maintenance responsibilities as long as easements are retained for utilities, public sidewalk, and the potential future signed bike route in this corridor. Specific maintenance responsibilities will be outlined in the street vacation document or by separate agreement to guarantee that the public uses are preserved. The west 25 feet of the frontage road right-of-way, abutting Meadow Lane, will not be vacated, but will be retained by the City for transportation purposes. The City will initiate and coordinate the right-of-way vacation process and the process will run concurrent with the final plat approval. The applicant must provide the City with legal descriptions and exhibits for the easement vacation. The proposed final plat must include easements along public streets, property lines, and plat boundaries consistent with the City's Subdivision Ordinance and as outlined above. Staff will work with the applicant to ensure the proposed easements meet these requirements. Consistent with the City's past practice, this plat must include the PUD number in the title. Staff recommends "North Wirth Parkway 7th Addition PUD No 33"for consistency with past plats in this PUD. The proposed subdivision is located adjacent to State Highway 55, and therefore the preliminary plat is subject to the review of the MnDOT. Right-of-kVay Dedication During the review of PUD 33 Amendment#3 in 2016, which included a phased buildout of the campus and an increased number of employees and vehicle trips, a traffic study was conducted that identified existing and potential traffic concerns and potential solutions. However, Mortenson did not move forward with construction of the 2016 plan. In the months following, G:\Developments-Private\Mortenson PUD 33\Mortenson PUD 33 Amend 4\Memo\Mortenson_PUD 33 minor subdivision.docx staff met with Mortenson to discuss their current and future campus plans, traffic concerns, and potential solutions, including the construction of public improvements. Although no increase in the number of employees and vehicle trips is anticipated as part of the minor subdivision for the proposed building connector project, Mortenson agreed to participate in an expanded traffic study of the North Wirth area as their campus plans evolve. In order to facilitate potential solutions to the traffic concerns, staff recommends that the applicant dedicate the west 25 feet of Lot 4, Block 1 of North Wirth Parkway 2"d Addition PUD No 33 along Meadow Lane for right-of- way purposes as part of this subdivision. Staff will continue to work with the applicant and further discuss this matter before consideration of final plat approval. Park Dedication Fees Staff recommends that the applicant pay park dedication fees for the land included within this minor subdivision, if it was not paid as part of previous platting. Summarv and Recommendations Engineering staff recommends approval of the Mortenson minor subdivision subject to the comments contained in this review. Approval is also subject to the review and comments of the City Attorney, other City staff, and other governmental entities such as MnDOT. Please feel free to call rrie or Eric Eckman if you have any questions regarding this matter. C: Tim Cruikshank, City Manager Marc Nevinski, Physical Development Director Emily Goellner, Associate Planner John Crelly, Fire Chief Joe Kauth, Building Official Tim Kieffer, Public Works Maintenance Manager Joe Hansen, Utilities Supervisor RJ Kakach, Assistant City Engineer G:\Developments-Private\Mortenson PUD 33\Mortenson PUO 33 Amend 4\Memo\Mortenson_PUD 33_minor subdivision.docx ii�w�dnsnu�zui�s �znr�i � ��ni:;uir;s�i.�uuunin iu�itoi�i,::,-�ins.rn i � i /. �/ /, _ �--- - - - - - - - - - - - - - -e��- -�o�#_ /� l� �' /� � i .= � -- - _ _ _� �1 ' � � Meadow Lane N � � `� ;% �•�� L uw.� i � � i i�G --�--�=--i i i i ce�� i i /� / I I - T��_�f-�� (LYW) // _ j - Rb� - � < < ,q p � � \`�(p(I � � � �...9' 6 ( � � 8 »- I OAS w5 . , . ---r�� Y <6� � �' � ��:• �(YW3) •'. ' ��` - /6 �+ .� IJ 1�.��.. I � �:I.:. � . � u , � �` < �P ��1 �i, or�y9 \�l` i • b �R k.< lA1itP) -1 _�8-Ta). _$ &I '.. �' 8 I S � . r , � • « « -« - � 4 .,� 9 c '� �---_ a9 J (x'�) q -� ... I:� �4 � �M7� �. 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A. North Wirth Parkway PUD No. 33, Amendment #4 - 700 Meadow Lane - North Wirth Associates, LLP, Applicant Prepared By Jason Zimmerman, Planning Manager Summary The North Wirth Parkway PUD No. 33 was first approved in 1982, allowing for the construction of three office buildings and one parking ramp. An amendment in 2008 approved the construction of an enclosed at-grade walkway between the north and south buildings, as well as various site improvements including new landscaping, a new entry feature, and fitness facilities for employees. In 2010, a lot consolidation was approved for the lots containing the two buildings that were connected with the walkway. Finally, a Major PUD Amendment in 2016 gained approvals for a reconstruction of the parking ramp in anticipation of future growth. At this time, Mortenson Construction has ownership of all of the buildings on the site and wishes to connect the eastern and western buildings via an enclosed at- and below-grade walkway, similar to what was done in 2008. This building expansion requires a PUD Amendment and approval of a lot consolidation to erase the existing property line between the two buildings. Staff Review Several trees were removed from around the west building in order to facilitate ongoing maintenance. In association with the construction of the enclosed walkway 14 new trees are planned to be replanted along the north, east, and south side of the building. The trees to the south—adjacent to the loading dock—to help provide screening from Olson Memorial Highway. Additional perennial landscaping would be planted to the south of the new walkway. A new perforated metal screen would be installed around the generator and other equipment in the loading dock area, providing screening and protection from vehicles. The material used would match that on the new walkway to provide visual consistency. Planning staff has reviewed the proposed amendment and finds it would enhance the site by providing an increasingly efficient and effective use of land. The enclosed at- and below-grade walkway would allow for more convenient movement by employees in inclement weather, and the associated landscaping would enhance the loading dock area. Criteria for classifying amendments to PUDs are outlined in the City Code and, based on the type of modification being requested, staff has processed this proposal as a Minor PUD Amendment, which requires review by the City Council. The Council may approve or deny a Minor PUD Amendment by a simple majority vote without a public hearing or may refer the matter to the Planning Commission for its input and recommendation. Based on the above analysis of the proposal, staff supports the proposed changes and recommends approval of the plans for North Wirth Parkway PUD No. 33, Amendment #4. Attachments • Location Map (1 page) • Narrative (2 pages) • Plans received January 29, 2018 (17 pages) Recommended Action Motion to approve the plans for North Wirth Parkway PUD No. 33, Amendment #4, subject to the following condition: 1. Approval shall be conditioned on an associated approval of a lot consolidation of 700 Meadow Lane North and 4000 Olson Memorial Highway. � � � t sas � � •-_�, �.� , . --- " �,�itir" °oa' � 4200 e�; 4100 � 'd� Subject Properties � + ��t��e�"3 S�� 4232 �� , �� f 700 � 4310 � 4264 4280 4294 � 650 706 4210 43 00 4150 405D T31 :S6 y 529 - " 520 535 4205 536 541 - Z 5}y 537 � 524 529 528 529 S01 5� 5�1 520 525 d �� 52d " ;� 521 ry 521 501 �, 421 516 517 � 520 }�trrt/, � 420 505 512 509 � 5�2 513 PtK�c7 506 508 �' ' 4200 4�g S00 500 501 1h1CCt3.SlClk 1iVP. .Xi 17 4� 4309 �� 42T4217�13 413541274121 449 420 411 428 425 408 421 COS � 4312 430� � 41@ d01 � 400 417 401 � 401 7 . � � � � , ��t� � � 2�'�� 29 January 2018 Mr.Jason Zimmerman Planning Manager City of Golden Vailey 7800 Goiden Valley R�ad Golden Valley, MN 55427 RE: Mortenson—City Submittal for P.U.D. Revision PUD Submittal Narrative 7Q0 Meadow Lane North Golden Valley, MN 55422 RSP Project No.: 9508.001.17 Dear Mr.Zimmerman: As with the previous PUD submittal,care has been taken to continue the holistic approach to the site - planning, landscaping,and materiality in this submission. It is the intent to provide an efficient and high- quality solution sensitive to environmental features and all code standards. The requested amendment is based on the recent purchase of the existing 4050 Building and the intent of Mortenson to connect that building with its existing 700 North Building and 700 South Buiiding,continuing to promote a contiguous staff-friendly work environment. This PUD focuses on the addition of a new structure connecting the lower and first levels of the South Buiiding and the 4050 Building: The attached PUD Amendment proposes that the existing West Building(4050 Ofson Memorial Highway, Minneapalis, MN 55422)and existing South Building(700 Meadow Lane North, Gofden Vailey, MN 55422)are planned to be physically connected through a proposed 'link'walkway. The walkway will travel along the first floor and lower level of the two existing buildings. The new walkway will serve to connect the West Building and South Buifding on the Mortenson campus in the same way that the existir�g walkway link connects the North Building and South Building, establishing a thoroughly connected campus. The addition of the connecting link also requires the proposed combination of the three existing parcels of land;two containing the above mentioned existing buildings located on the Mortenson Campus and a third being vacatetl by the Minnesota Department of Transportation and the City of Goltlen Valley. The PUD Amendment proposes to connect the newly vacated parcel with Lot 4 (Parcei B)and Lot 1 (Pareel D�to form a single parcel. Vacating the existing property lines will allow the Mortenson Campus to be contiguous and seamless as a campus. RSP Architects,Ltd. 1220 Marshall Street NE Minneapolis.MN 55413 612.677J100 main 612.677.7499 fax rsparch.com , � RSP feels that the planning and design that is reflected in this submittal falls well within the intent of the Golden Valley P.U.D. requirements and will benefit both the City and Mortenson by allowing Mortenson to continue to expand and remain a long-term resident in the City of Golden Valley. Sincerely, �° .,�� .,.� ,�� ,�;,. ��`" y,�s.� ��(' � ��. ��Matt tilly � � Associate Principai Attachment ML:mer Mr.Zimmerman Mortenson—City Submittal for P.U.D. Revision 29 January 2018 Page 2 of 2 �� . o �� $ � m�� F x��.,a�, � � � ��o m � � � � � � � � � s 4� ��_ _� �� "�i .� �(��M.:�___ _.�. "za,_� � O � � p � 9 �� ° � �` � � � � � � � � � - rr, � � —� ytff ; I � � _ i O n._ �s n � � "� O�] � � � O � �� ; �� i� �� . �. �n D� � � o � O ° �a " �� z n `�Ft'rf'�rMrr`i"��if� "%� � ��'�.�^ u p� z T N. = r/1 � > m �� _� �A �x � �, �� z , < C n � V♦ � - �� ,� P/e.+r. - t� ,.; j.� � 9� �� F � �� `� � o �. ��r ;� �; {�� ,� � � z z � C o �p � � r: . m C �' � o � O $,y. � � � C.�7'I �. y� f+ � ��' ��'�� i � N # p „ � ' �� ,�,i�. � • � � � � � p �� .�" ' .y�rvra�i,� ,.. �V A 4� � p A� f � , � �` �r � � N cG� �� . . � m p9� j� . . . � � � AQ� � � �� }�� - ��,/' � F� t3i � �"G 1� r �^, . .. q � ` � O M O m �.� » � �� ... � � p m w � +. . 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Consider Approval of Memorandum of Understanding with Neutron Holdings, Inc. (LimeBike) Prepared By Marc Nevinski, Physical Development Director Summary Council has expressed interest in the past in having a bike sharing program available in Golden Valley. Due to infrastructure costs associated with docking stations, as well as its particular business model, NiceRide Minnesota, which currently offers bike sharing in Minneapolis and St. Paul, is unable to expand its program beyond its existing service area. However, other companies have emerged in recent years with dockless bikes which do not require the installation of a network of docking stations. Riders instead use an app on a smart phone to locate, unlock, and rent a bike. When a rider arrives at his or her destination, they lock the bike in an appropriate location and it becomes available for another user. LimeBike recently approached staff to discuss its bike sharing service and proposal to deploy its bikes in Golden Valley. Considering the interest previously expressed in bike sharing by Council, staff suggested implementing a pilot program for the balance of 2018 where the City could evaluate interest, travel and use patterns, as well as challenges a bike sharing program might demonstrate. Council is asked to consider a memorandum of understanding (MOU) with Neutron Holdings, Inc. to implement a pilot program in Golden Valley using the LimeBike bike sharing service. The MOU includes the following: ∼ The term of Pilot program begins April 1, 2018 and runs through December 31, 2018. ∼ The MOU may be terminated with 30 days notice by the City or 180 days notice by LimeBike. ∼ LimeBike may use the City’s Public Way, as defined in the MOU. ∼ LimeBike will comply with Minnesota statutes regarding bicycle operations and equipment. ∼ Public and private property and travel routes shall not be negatively impacted by LimeBike. ∼ LimeBike will operate, maintain, and monitor bikes, as well as provide customer service. ∼ LimeBike will deploy 500 bikes over a six week period. The City may require the number of bikes to be decreased. ∼ LimeBike will provide the City with bicycle usage, performance, and service data. ∼ LimeBike will respond to problem bikes within within the agreed upon response time. ∼ The City will draw attention to and support the LimeBike program. Based on the experiences with LimeBike in 2018, staff will make recommendations regarding future bike sharing arraignments. Neighboring suburbs are also considering agreements with LimeBike. Minneapolis will be initiating a program with another vendor to operate both dockless and docked bicycles in areas where NiceRide currently operates. Attachments • Memorandum of Understanding Regarding Bike Sharing Services (8 pages) Recommended Action Motion to approve Memorandum of Understanding with Nuetron Holdings, Inc. DBA LimeBike. Memorandum of Understanding Regarding Bike Sharing Services This Memorandum of Understanding (“MOU”) is made by and between the City of Golden Valley, a Minnesota Municipal Corporation (the “City”) and Neutron Holdings, Inc. DBA LimeBike ("LimeBike") a _______ corporation with its principle place of business at __________________. RECITALS 1. The City wishes to encourage safe and affordable multi-modal transportation options to all residents, reduce traffic congestion, and maximize carbon free mobility. 2. Bike share and related services are a component to help the City achieve its transportation goals and the City desires to encourage the provision of bike share services to residents and those who work in the City. 3. LimeBike is a provider of bike share and related mobility products and services and wishes to operate a bike share program within the City. 4. LimeBike possesses GPS, 3G, and self-locking technology in its bike fleet such that bikes may be locked and opened by users with an app and tracked to provide data for operations and maintenance. TERMS OF UNDERSTANDING 1. Definitions. a. “Bicycles” means all standard pedal bicycles, electric assist model bicycles and related mobility products such as electric scooters owned by LimeBike. b. “Program” means the bike share program operated by LimeBike in the City of Golden Valley and described in this MOU. c. “Public Way” means public right of way, sidewalks, bike trails, parks, and any other property owned by the City and open to the public. 2. Use of City Property. The City authorizes LimeBike to use the Public Way for the purposes set forth in Section 3 of this MOU and subject to the limitations set forth in herein. This authorization is not a lease or an easement, and is not intended and shall not be construed to transfer any real property interest in City property. 3. Permitted Use. LimeBike and its customers may use the Public Way for riding and parking Bicycles owned and maintained by LimeBike and currently in use in the Program. LimeBike shall not place or attach any personal property, fixtures, or structures to public or private property without the prior written consent of the owner. a. Use of the Public Way and LimeBike’s operations within the City shall not: i. Adversely affect the public’s use of the Public Way; ii. Adversely affect any private property; iii. Inhibit pedestrian or vehicular movement within or along the Public Way or any other property, whether public or private; or iv. Create conditions which are a threat to public safety or security. 4. LimeBike’s Role and Responsibilities. LimeBike agrees to assume the following roles and responsibilities: a. Serve as a Point of Contact as follows: i. Designate a local person to serve as the central point of contact for communication with the City and its representatives regarding the Program. ii. Establish a system to receive notifications from the public (including a 24 hour service) regarding broken, damaged or otherwise unusable Bicycles and abandoned Bicycles or Bicycles that have been placed in inappropriate locations. b. Monitor Bicycles as follows: i. Monitor Bicycle locations 24 hours per day to promptly identify and remedy breaches of the deployment and parking guidelines in this MOU. ii. Provide adequate resources to receive and act on complaints from the public and the City in accordance with the timelines outlined in Exhibit A to this MOU. iii. Prohibit any person under the age of 15 from operating an electric-assisted Bicycle of any kind. iv. Equip all Bicycles to comply with the requirements of Minnesota Statutes section 169.222, subdivision 6 “Bicycle Equipment.” c. Abide by the following Deployment and Density Guidelines: i. Bicycles shall be evenly disbursed throughout the City to in a manner that accounts for citizen demand. LimeBike shall not deploy Bicycles at inappropriate densities and shall monitor Bicycle density at least once every day and relocate Bicycles as needed to comply with these density requirements. ii. LimeBike shall deploy Bicycles in a manner consistent with the parking guidelines in this MOU and shall not obstruct footpaths; trails; grassy areas; parking lots or parking spaces of any kind, including street parking, whether public or privately owned; outdoor businesses; building entrances; driveways; bike lanes; or parks. iii. LimeBike shall deploy and maintain a minimum of 500 Bicycles in service in any calendar month. Bicycles will initially be phased into deployment over a 6 week period and the number of Bicycles in LimeBike’s fleet may be increased based on usage and demand. The City may require LimeBike to decrease the number of Bicycles in its fleet at any time. d. Abide by the following Parking Guidelines: i. LimeBike shall encourage appropriate rider behavior by providing customer education materials that, at a minimum, contain all of the requirements of Minnesota Statutes section 169.222 “Operation of a Bicycle.” Educational materials need not be available in print but shall be available in LimeBike’s App, and on its website. ii. Bicycles must not obstruct safe, accessible and equitable access for people walking or traveling along the street, sidewalk or bike lanes. iii. Where possible, Bicycles must be parked near existing bike parking. iv. Bicycles must not be parked on sidewalks, paths or trails that are too narrow or busy or in any place where they could pose a safety hazard. v. Bicycles must not be parked on ramps or steps or in places where they interfere with directional assistance to people with vision impairment. vi. Bicycles must not be parked in traffic islands, in the street, within 10 feet of any intersection, or within 4 feet of the curb on either side. vii. Bicycles must be parked upright and may not be leaned against trees, buildings, poles, traffic lights, benches, or any other structure. viii. Bicycles must not obstruct access to or from any building. ix. Bicycles shall not be parked in landscaped areas. x. The City may, at any time and in its sole discretion, designate certain areas where Bicycles may not be parked. e. Abide by the following Collection, Relocation and Maintenance Guidelines: i. All Bicycles deployed by LimeBike in the City shall be "smart bikes" equipped with self-locking technology and GPS or another comparable tracking technology that allows LimeBike to manage its Bicycle fleet in accordance with the requirements herein. ii. LimeBike shall cover all maintenance costs for its Bicycles and shall maintain them in an excellent state of cleanliness and repair, in compliance with the requirements of Minnesota Statutes section 169.222, and at or above the performance and service benchmarks identified in Exhibit B. At a minimum, 90% of deployed Bicycles shall be operable at all times. iii. Ensure that all Bicycles are identifiable as LimeBike Bicycles. iv. Maintain all Bicycles free of any third-party advertising. 5. The City’s Role. The City may, in its sole discretion, support the Program by designating certain areas as recommended Bicycle parking spots to assist with the orderly parking of Bicycles throughout the City. The City may also, in its sole discretion, engage local stakeholders by promoting and drawing attention to the Program. 6. Condition of City Property. The City makes the public way available to LimeBike in “as is” condition and makes no representations or warranties concerning the condition of the public way or its suitability for use by LimeBike or its customers. The City assumes no duty to warn either LimeBike or its customers concerning conditions that exist now or may arise in the future. 7. Maintenance and Care of Property: LimeBike expressly agrees to repair, replace or otherwise restore any part or item of real or personal property that is damaged, lost or destroyed as a result of the LimeBike’s operations. Should LimeBike fail to repair, replace or otherwise restore such real or personal property, LimeBike expressly agrees to reimburse the City for the full cost it incurs to repair, replace or restore the damaged property. 8. Indemnification. LimeBike shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, agents, invitees and volunteers (collectively “City Parties”) from any liability, claims, demands, suits, penalties, personal injury, judgments and costs of any kind whatsoever (collectively, “Claims”), including but not limited to Claims for bodily injury, loss of life or damage to property, arising out of or in any way relating to or resulting, whether wholly or in part, from: a. The acts or omissions of LimeBike; b. LimeBike’s use of or entry upon City property or the Public Way, or any third party’s use of City Property or the Public Way at the invitation or sufferance of LimeBike; c. Use of LimeBike’s Bicycles by any individual, regardless of whether such use was with or without the permission of LimeBike and regardless of whether such use was on public or private property. 9. Limitation of Liability. The City assumes no liability for loss or damage to LimeBike's Bicycles or other property or for damages to any third-party or the property of another arising out of or in any way relating to or resulting from LimeBike’s operations. The City shall not be responsible for providing security at any location where LimeBike's Bicycles are stored or located. LimeBike hereby waives any claim against the City in the event LimeBike’s Bicycles or other property are lost or damaged. 10. Insurance. LimeBike shall procure and maintain for the duration of this agreement insurance that meets the following minimum requirements: a. Commercial General Liability Insurance with coverage limits no less than $1,000,000 per occurrence and $2,000,000 annual aggregate. Said policy shall include coverage for bodily injury, personal injury, property damage, personal and advertising injury and blanket contractual liability. b. Business Automobile Liability Insurance with limits no less than $1,000,000 per occurrence and with coverage for claims of damages for bodily injury, including death, and for claims for property damage resulting from the ownership, operation, maintenance or use of all automobiles which may arise from LimeBike’s operations. The following coverages must be included: Owned, Hired, and Non-owned Automobiles. Each insurance policy shall name the City, including its elected officials, employees and agents, as an additional insured using ISO Form CG 20 10 or equivalent, and shall be endorsed to state that Coverage shall not be suspended, voided, or cancelled by either party, or reduced in coverage or in limits unless the City has been given 30 calendar days’ prior written notice by certified mail, return receipt requested, or 10 days’ written notice for non-payment of premium. Each policy shall be endorsed with a waiver of subrogation in favor of the City, including its elected and appointed officials, employees, and agents for losses arising from LimeBike’s activities. LimeBike’s policies shall be procured from an insurance company having an AM BEST rating of A- or better and authorized to do business in the state of Minnesota. Said policies shall be primary, non-contributory to any other insurance available to the City and shall be provided on an occurrence basis. Any insurance available in excess of the minimum limits required herein shall be available to the City. LimeBike shall submit proof of insurance acceptable to the City as evidence of the required insurance coverage requirements. Umbrella or excess liability insurance may be used to supplement the policy limits to satisfy the required policy limits. The City reserves the right to immediately terminate this MOU if LimeBike is not in compliance with the insurance requirements and retains all rights to pursue any legal remedies against the LimeBike. All insurance policies must be open to inspection by the City, and copies of policies must be submitted to the City’s authorized representative upon written request. 11. Compliance with Law. LimeBike at its own cost and expense, shall comply with all statutes, ordinances, regulations, and requirements of all governmental entities applicable to its use of the Public way, its use of City property, and the operation of the Program, including but not limited to laws governing operation of bicycles in Minnesota. If any license, permit, or other governmental authorization is required for LimeBike's lawful use or occupancy of City property or any portion thereof, LimeBike shall procure and maintain such license, permit and governmental authorization throughout the term of this MOU. The City shall reasonably cooperate with LimeBike, at no additional cost to City, to assist LimeBike in complying with this Section. LimeBike shall abide by all City ordinances and rules governing the use of the public way and City property to efficiently and effectively provide the services contemplated in this MOU. 12. Required Reports. LimeBike shall provide reports to the City containing, at a minimum, the performance, utilization and service metrics indicated in Exhibit B. LimeBike shall provide such reports at least quarterly and shall cooperate with the City in the collection and analysis of aggregated data concerning its operations. 13. No Joint Venture. Nothing herein shall be in any way construed as expressing or implying that LimeBike and the City have joined together in any joint venture or are in any manner agreeing to or contemplating the sharing of profits and losses among themselves in relation to any matter relating to this MOU. 14. Term. This MOU shall commence on April 1, 2018, (the "Commencement Date") and shall expire on December 31, 2018, unless earlier terminated pursuant to Section 15, below. 15. Termination. This MOU may be terminated prior to the expiration date set forth in Section 14 above under the following circumstances: a. By the City, with or without cause, upon 30 days’ written notice to LimeBike. b. By LimeBike, with or without cause, upon 180 days’ written notice to the City. c. If either party attempts to transfer or assign this MOU, either party may terminate this MOU and such termination shall be effective immediately. Upon termination or expiration of this MOU, LimeBike shall, at its sole cost and expense, immediately remove all of its Bicycles and property from the Public Way. 16. Amendment. The parties may amend this MOU by mutual written agreement. Any such amendment shall only be effective if duly executed by the authorized representatives of each party. 17. Permits. The City shall notify LimeBike of any local permits required for LimeBike’s operation. 18. Applicable Law and Venue. The laws of the State of Minnesota shall govern the interpretation and enforcement of this MOU and any actions arising out of or relating to this MOU shall be brought in Hennepin County District Court in the state of Minnesota. 19. Notice. Any notice, demand or request required to be given under this agreement shall be deemed given or made when delivered in person, by mail or by email to a party at its address specified below: If to the City: If to LimeBike: City of Golden Valley Attn: Marc Nevinski 7800 Golden Valley Road Golden Valley, MN 55427 mnevinski@goldenvalleymn.gov 20. Counterparts. This agreement may be executed simultaneously or in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. Executed the day and year first above written, by the parties as follows: NEUTRON HOLDINGS, DBA LIMEBIKE: CITY OF GOLDEN VALLEY: By: _________________________________ Name: ______________________________ Title: _______________________________ By: _________________________________ Shepard M. Harris, Mayor By: _________________________________ Timothy J. Cruikshank, City Manager Exhibit A: Collection, Relocation and Maintenance Guidelines Incident Required Response Time Required Action Dangerously placed Bicycle Within 2 hours of report Where a Bicycle is causing an unreasonable hazard (i.e. parked across a road, bike lane, etc.) LimeBike shall relocate the Bicycle within 2 hours. The City may remove and impound the Bicycle at any time and may charge LimeBike an impound fee of $100 per occurrence. Bicycle reported as faulty / damaged / unsafe Maps identifying trends in peak Bicycle distribution LimeBike shall immediately deactivate the Bicycle from service. LimeBike shall check the Bicycle for safety concerns, damage, and other faults and shall remove the Bicycle from service until it is repaired. Inappropriate bicycle density Within 24 hours of report Where excessive numbers of Bicycles are present, LimeBike shall reduce the number of Bicycles at a single location by relocating the excessive Bicycles. Bicycle tipped- over Within 24 hours of report LimeBike shall upright bicycle. Inappropriately placed Bicycle Within 24 hours of report Where a Bicycle is parked in an inappropriate location, but where it is not causing an unreasonable hazard, LimeBike shall relocate the Bicycle. Exhibit B: Reporting Requirements Description of LimeBike’s Service Level Agreement The following performance indicators shall be met and reported to help the City measure LimeBike’s success serving its citizens and improving livability and mobility in the City. Performance Indicator Description Measurement Tool Minimum Performance Standard Reporting Frequency App & customer service support portal LimeBike reservation system fully operational Uptime reporting 99.5% uptime. quarterly Bicycle distribution Maps identifying trends in peak Bicycle distribution Maps showing aggregate usage patterns Fleet will focus on serving the City of Golden Valley quarterly Bicycles in service Bicycles in service Daily uptime reports Deploy and maintain a minimum of 500 Bicycles in service in any calendar month. Bicycles will be phased into deployment over a 6 week period and may be increased based on usage and demand. The City may require LimeBike to decrease the number of Bicycles in its fleet at any time. quarterly Report- responsive Response time to incident reports contained in Exhibit A. Log showing length of time between reported incident and LimeBike response See Exhibit A quarterly Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 6. C. Liquor License - Thai Paradise Prepared By Kris Luedke, City Clerk Summary Thai Paradise LLC, 6440 Wayzata Boulevard, applied for an on-sale intoxicating with Sunday sales liquor license. Pursuant to City Code section 5.02, subdivision 5(D), the Council may, in its sole discretion and for any reasonable cause, refuse to grant any application. Based on the Golden Valley police department’s recommendation, staff is recommending denial of the liquor license. Attachments • Memo from Golden Valley Police Department (2 pages) • Memo from Maria Cisneros, City Attorney, from Best & Flanagan (4 pages) Recommended Action Motion to deny the application for an on-sale intoxicating with Sunday sales liquor license for Thai Paradise located at 6440 Wayzata Boulevard based on the Golden Valley Police Department recommendation and City Attorney’s analysis. (.��' �� ' . �; ,a; ,, . � Police Department 763-593-8079/763-593-8098(fax) .��`:`�?%„>F " �`��"' �T�n; , ��'��• .,��5.v�"..��.��h,> .�,F� , a�v„� ;' ��?.�;� , ��a.`�`''' ' � Executive Summary Golden Valley City Council Meeting March 20, 2018 Agenda Item Liquor License -Thai Paradise Prepared By Jeff lohnson, Sergeant Summary: Thai Paradise LLC ("Thai Paradise") applied for a Liquor License for the 2018-2019 license year. Thai Paradise LLC is located at 6440 Wayzata Boulevard in the City of Golden Valley. The license application states that Mr. Sonh Phommavanh is the sole owner of Thai Paradise LLC and purchased the restaurant from Sushi X, Inc. ("Sushi X"). The background investigation has revealed this to be a false statement made on the application. The background investigation revealed that there are actually four 25% owners of the business. This was confirmed by several sources including Sohn Phammavanh the applicant; as well as the Minnesota Office of the Secretary of State LLC business filing. The other owners are identified as Minneairthy Sar, Khan Phommavanh, and Nokthida Lawres. It should be noted that the Golden Valley liquor license application clearly states that each owner with more than 5% ownership must complete a Part II application as a part of the background. This was not done. An interview conducted with Sohn Phammavanh (by means of an interpreter) revealed that he is a cook, an occasional purchaser for the business and a 25%owner. It was also learned that Nokthida Lawres and Minneairthy Sar (also 25%owners) run the day to day operations of the business with responsibilities such as hiring, deposits, advertising, book keeping and inventory. This was confirmed through and taped interview with Lawres. During the course of the investigation, it was discovered that Nokthida Lawres filled out the liquor application in Sohn Phammavanh's name and intentionally excluded herself and others on the application to avoid disclosing information regarding felony criminal convictions. Nokthida lawres has more than one felony conviction. Additionally, investigators were notified on February 27, 2018 that a large delivery of narcotics was intercepted by Airport Police while en route to the business. This is the second such shipment intercepted at the property and indicates there is ongoing criminal activity at the business. All the above was learned through the course of a normal investigation and was confirmed during interviews with Sohn Phammavanh (with a police interpreter) and Nokthida Lawres on March 15, 2018. Recommended Action The City of Golden Valley Police Department recommends denial of the liquor license for Thai Paradise LLC due to: (1j fraudulent statements regarding ownership and management of the business on the application in violation City Code section 5.02, subdivision 3; and (2) unlawful acts on the premises in violation of City Code section 5.02, subdivisions D and F(2)(g)—(j). Maria T. Cisneros Golden Valley City Attorney DIRECT 612.843.5828 mcisnerosiabestlaw.com BEST St FLANAGAN LLP 60 South Sixth Street, Suite 2700 Minneapolis, Minnesota 55402 TEL 612.339.7121 FAX 612.339.5897 BESTLAW.COM Best & Flanagan Memorandum March 16,2018 Kris Luedke, City Clerk Maria Cisneros, City Attorney Thai Paradise Liquor License Application 000090-318001 DATE: TO: FROM: REGARDING: FILE NUMBER: I have reviewed the liquor license application packet and supplemental materials (collectively, the “Application”) provided in cormection with the application of Thai Paradise LLC (“The Applicant”). The Application consists of information supplied by City staff, the Applicant and its representatives, and the Golden Valley Police Department. The background investigation disclosed facts that, should the Council find them to be credible, require denial of the Application. It also revealed facts that could support a discretionary denial based on the Applicant’s failure to meet the requirements for a liquor license under the Golden Valley City Code. Specifically, the Application may contain false statements or omissions; the Application is incomplete; and the investigation revealed facts that call into question the moral character of the Applicant. A. The Application may Contain False Statements or Omissions Under the City Code, the City is required to deny a liquor license when intentional false statements or omissions are discovered on an application. City Code section 5.02, subdivision 3 states that it is “unlawful for any applicant to intentionally make a false statement or omission upon any application form.” “Any false statement in such application, or any willful omission to state any information called for on such application form shall, upon discovery of such falsehood, work an automatic refusal of license.” Id. (emphasis added). The background investigation revealed that the Applicant knowingly and intentionally omitted the identities of three of the four owners of the establishment. The Application lists Mr. Sonh Phommavanh as the sole owner and manager of the establishment. Investigators discovered during the background check that there are three other individuals who own and manage the business. These individuals are Minneairthy Sar, Khan Phommavanh and Nokthida Lawres. These three individuals are listed as registered agents and organizers of the business in public records maintained by the Minnesota Secretary of State. Mr. Sar is the signatory of the Articles of Incorporation and Mr. Lawres is the contact for official notices. Mr. Sar, Ms. Lawres and Mr. Khan Phommavanh have criminal histories. Mr. Sohn Phommavanh does not have a criminal history. Memorandum Page 2 During an interview at the premises on March 15, 2018, Mr. Sohn Phommavanh and Ms. Lawres admitted to investigators that each owns a 25 % interest in the business. Ms. Lawres admitted to investigators that she completed the Application in Mr. Sohn Phommavanh’s name and that she intentionally omitted the information of the three other owners because of their criminal histories. Throughout the course of the application process, Ms. Lawres falsely represented to City staff that she was Mr. Phommavanh’s daughter and that she was not involved in the ownership or management of the business. This information establishes that Mr. Phommavanh is not the only owner of the business. The Applicant willfully and intentionally omitted the identities of the three other owners. Failure to list all of the owners of the business on the Application is a false statement or omission requiring automatic denial of the license. . Finally, the Applicant appears to be affiliated with past owner Mr. Ai Cai Li. Mr. Li previously surrendered his liquor license at the same location to avoid mandatory revocation. The Applicant told investigators that Mr. Li was not involved in the business and that there was no affiliation between the Applicant and Mr. Li. However, Mr. Li was observed working at the establishment. This information indicates that Mr. Li may still be an owner or manager of the business. Mr. Li was not disclosed as an owner or manager on the Application. B, The Applicant did not Submit a Complete Application City Code section 5.02, subdivision 1 requires all liquor license applications to be submitted “on the forms prescribed by the City.” “All questions asked or information required by the application forms shall be answered fully and completely by the applicant.” Id. My review of the Application revealed the following incomplete information: 1. Part I, Section 1 requires a “list of owners and their respective [ownership] percentages totaling 100%.” No such list was provided. As previously discussed, the Applicant did not disclose three of the four owners and did not provide Part II Application forms with the personal information of three of its four owners. 2. Part I, Section I requires the Applicant to check a box beside the “Type of Applicant,” indicating whether the applicant is an Individual, Partnership, Corporation or Other Organization. The Applicant has checked “Individual” but lists a Minnesota limited liability company. Memorandum Page 3 3. The application form requires all Applicants to submit a completed “Certification of an On Sale Liquor License” from the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division. The form submitted was missing the license period, the Applicant’s Minnesota and Federal Tax ID numbers and the Applicant’s signature. 4. Part I, Section 1 requires the Applicant to submit a “Certificate of Compliance [with] Minnesota Worker’s Compensation Law.” The certificate submitted by the Applicant stated that the applicant has a permit to self-insure but the Applicant submitted evidence of workers’ compensation insurance. This information is contradictory. If the applicant is not self-insured, the Certificate of Compliance should be revised. 5. The Applicant failed to provide a copy of its Bylaws or Operating Agreement as required by Part I, Section 2c of the application form. 6. Part I, Section 4 required the Applicant to provide the business address of the owner of the building and submit a copy of the lease agreement. The Applicant provided a letter from the landlord stating that the Applicant had assumed the lease from the previous owner but did not provide a copy of the lease agreement or assumption agreement. 7. The Applicant did not provide satisfactory proof that the sale of the business was consummated under the terms of the purchase agreement. The purchase agreement provided by the Applicant indicates that the establishment was purchased from Ms. Rong Zheng for $80,000. Ms. Zheng lives with previous owner, Mr. Li. As part of the application process. City staff requested proof that the sale had been consummated. Ms. Lawres provided a hand written receipt for $10,000 cash. The Applicant has not provided any third-party proof of the transaction or of its financial position. This information could be the basis for the Council to conclude that the sale was not consummated or that the transaction was not an arms-length transaction. The City Clerk informed the Applicant of these errors and requested a corrected application form. The Applicant did not provide a corrected application form or the additional documents and information requested. C. The Investigation Revealed Information that Calls into Question the Moral Character of the Applicant The Council may, in its sole discretion and for any reasonable cause, refuse to grant any application” and “no license shall be granted to a person of questionable moral character or business reputation.” City Code § 5.02, subd. 4(D); see also City Code § 5.02, subd. 9. No Memorandum Page 4 license may be issued “if the results of any investigation show, to the satisfaction of the Council, that such issuance. . . would not be in the public interest.” Id. § 5.05, subd. 5(E). The City may deny a license based on concerns about the applicant’s moral character and alleged criminal activity at the business. See, e.g., Z Investment Group, Inc. v. City of Chaska, No. c8-93-800, 1993 Minn. App. LEXIS 1061 (Minn. Ct. App. Nov. 2, 1993) (upholding Council’s decision to deny a license where applicant owned other restaurants not listed on the application, one of the other restaurants was a drug distribution location and the applicant was reluctant to meet with police). See also City Code § 5.02, subd. 5(F)(2)(g)- (j) (stating that permitting the commission of illegal acts on the premises is grounds for automatic revocation or suspension of a license). Furthermore, licensees are responsible for the conduct of the place of business. City Code § 5.08. On February 27, 2018, the Golden Valley Police Department was notified that a large delivery of narcotics was intercepted by the Airport Police while en route to the Applicant’s establishment. This is the second time authorities have intercepted narcotics addressed to the property. This indicates ongoing criminal activity at the property and could be the basis for the Council to conclude that issuance of the license would not be in the public interest, or that the Applicant is of questionable moral character. The decision to deny the application on these grounds is a discretionary decision of the Council. D. Conclusion Based on the foregoing facts, the Council may conclude that the Applicant does not meet the requirements for a liquor license under the Golden Valley City Code. If the Council concludes that the Application contains intentional false statements or willful omissions, the Council must deny the application. Furthermore, if the Council determines that the Applicant, by failing to submit a complete application, did not comply with the prerequisites and conditions embodied in the Code, the Council must deny the application. Finally, the Council may deny the application if it determines that issuance of the license would not be in the public interest or that the Applicant is a person of questionable moral character. Executive Summary For Action Golden Valley City Council Meeting March 20, 2018 Agenda Item 6. D. Award Contracts for 2018 Pavement Management Program a. Construction Contract b. Construction Engineering Services Prepared By Jeff Oliver, PE, City Engineer R.J. Kakach, PE, Assistant City Engineer Summary Award Construction Contract Bids for the 2018 Pavement Management Program (PMP) City Improvement Project 18-01, were opened on March 1, 2018. The project consisted of a base bid and three alternate bids. Six bids were received, the base bids, and alternates A and C are listed below: Contractor Base Bid Alt Bid A Alt Bid C TOTAL GMH Asphalt Corporation $3,072,151.32 $254,255.11 $223,222.60 $3,549,629.03 Northwest Asphalt $3,441,565.85 $253,783.17 $216,930.00 $3,912,279.02 Northdale Construction $3,506,209.77 $222,653.46 $227,776.92 $3,956,640.15 Park Construction $3,585,634.23 $372,171.59 $235,200.00 $4,193,005.82 Forest Lake Contracting $3,627,417.56 $291,970.25 $216,930.00 $4,136,317.81 Veit & Company $3,703,339.70 $292,352.50 $242,988.00 $4,238,680.20 Low Bid Total: GMH Asphalt Corporation $3,549,629.03 Staff reviewed the bids and found them to be accurate and in order. Staff recommends awarding the base bid, Alternate Bid A: Olympia Street Filtration Basin, and Alternate Bid C: Sanitary Sewer Wye Liners for a total amount of $3,549,629.03. Construction Observation and Engineering Services Staff has received a proposal from the consulting engineering firm of Short Elliott Hendrickson, Inc. (SEH), dated February 27, 2018 for additional design, construction staking, and engineering services for the 2018 PMP. Engineering services include specialized work in geotechnical engineering for soil conditions and environmental engineering. The construction staking includes all survey work during construction, record drawing survey, and drawing preparation following construction. Construction observation for this project will be performed by both City and SEH staff. The proposal includes a not-to-exceed amount of$146,500 that will be financed from the street reconstruction portion of the project. Design services for this project were also provided by SEH with a contract total not to exceed $337,700. The design service contract is also financed from the street reconstruction portion of the project. Financin� The financing for this project is summarized as follows: • The bid for street reconstruction totals $2,023,833 and is within the $3,100,000 included in the Street 2018 CIP (5-001) for the project. • The total bid for sanitary sewer and watermain improvements is $868,230.14, which includes Alternate Bid C: Sanitary Sewer Wye Liners and is within the $1,200,000 included in the Water and Sanitary Sewer Utility 2018 CIP (W&SS-001) for this project. • The total bid for storm sewer improvements is $657,565.89 which includes Alternate Bid A: Olympia Street Filtration Basin and is within the $900,000 included in the Storm Sewer 2018 CIP (SS-001) for this project. It is expected that construction will begin as weather permits in early April 2018 and be completed in the fall. Attachments • Location map (1 page) • Professional Services Agreement dated February 27, 2018 (5 pages) Recommended Actions Motion authorizing a contract with GMH Asphalt Corporation, in the amount of$3,549,629.03 for the base bid plus alternate bids A and C for the construction of the 2018 PMP, City Improvement Project No. 18-01. Motion to authorize entering into a contract with SEH, Inc. for additional design, observation, construction staking, and engineering services on the 2018 PMP, not to exceed $146,500. !!!!!!!! ! ! !!!!!! ! ! ! !!!!!!!!!!!!!!!!!!Independence Ave NHillsboro Ave NEarl St Gettysburg Ave NFlag Ave NFlag Ave NElgin PlDecaturAveN Mendelssohn Ave NNaper StMendelssohn Ave NAlley-Unimproved--Unimproved- -Unimproved-(Mendelssohn Ln)AlleyDuluthSt Duluth St CavellAveNEnsignAveNEl g in Pl 2 3 r d Ave N Medle y L n (Medley C ir)H illsboroAveN(Engl ish Cir )(May f air R d)(Kin g sV a l l e y Rd)(K ings V a l leyRdE)(KingsVall e yRd W ) ( S tr o d e n C ir)(Tama rin Tr ) (Mar qui sRd)WheelerBlvdHwy169Hwy169GettysburgCtMedleyPark Go ld en R id geNature Area General Mills ResearchNature AreaI 0 300 600150Feet 2018 PMP Print Date: 10/21/2016Sources:-Hennepin County Surveyors Office for Property Lines (2016) & Aerial Photography (2012).-City of Golden Valley for all other layers. CIP Streets 2018 1.30 miles local � �.�;� �EH Buildin��Better Woiid for AII oi Us` February 27, 2018 RE: City of Golden Valley, Minnesota 2018 PMP Construction Services SEH No. 139704 14.00 City No. 18-01 Mr. Jeff Oliver City Engineer City of Golden Valley 7800 Golden Valley Road Goiden Valley, MN 55427-4588 Dear Jeff: Thank you for the opportunity to assist the City of Golden Valley in providing professional engineering services for the reconstruction of streets in the 2018 Pavement Management Program (PMP). SEH has recently completed final design services and the City is requesting a scope of work that provides construction services. In addition to providing a scope of work for construction services,we are also requesting an amendment to our design services contract to cover extra work expended on behalf of the City. This letter serves as the supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. BACKGROUND The City of Golden Valley proposes to rehabilitate approximately 1.3 miles of streets in the neighborhood located north of the Lakeview Park neighborhood and south of the Medley Park Neighborhood, in the northwest part of the City. The project is bounded by Mendelssohn Avenue on the West, Ensign Avenue North on the East, Eari Street on the South, and 23ro Avenue North, on the North. The following streets are included in the project: 2018 PMP • Earl Street, Mendelssohn Avenue North to Flag Avenue North • Duluth Street, Independence Avenue North to Gettysburg Avenue North • Duluth Street, Flag Avenue North to Ensign Avenue North • Elgin Place, Cul-de-sac to Ensign Avenue North • Independence Avenue North, Earl Street to Duluth Street • Hillsboro Avenue North, Earl Street to Duluth Street • Gettysburg Avenue North, Earl Street to Duluth Street • Flag Avenue North, Earl Street to Duluth Street • Ensign Avenue North, Duluth Street to 23�d Avenue North The proposed 2018 improvements include the construction of storm sewer pipe, drainage structures, sanitary sewer repairs,water main replacement, bituminous trail reconstruction, and street reconstruction Engineers � Architects � Planners � Scientists Short Ellfott Hendrickson Inc.,3535 Vadnais Center Drive,St.Paul,MN 55110-5196 SEH is 100%employee-owned � sehlnc.com � 651.490.2000 � 600.325.2055 � 888.908.8166 fax Mr. Jeff Oliver—2018 PMP Construction Services February 27, 2018 Page 2 including concrete curb and gu#ter. In addition, a water quality basin located north of Olympia Street between Mendelssohn Avenue North and Independence Avenue North is included as an alternate bid. Construction services for the 2018 PMP include: construction staking, providing a Resident Project Representaiive(RPR), limited construction observation, and record plans as described below. The City will be providing overall construction administration on this project. SGOPE OF WORK Construction Staking SEH will provide a survey crew to provide the construction staking of the proposed improvements for the neighborhood streets included in the 2018 program. Staking tasks for this project wil) include placement of horizonta!control, vertical control, utility staking for private utilities, sanitary sewer stakes,water main stakes, storm sewer stakes, curb and gutter stakes, blue tops after curb is in place, bituminous trail stakes, stakes for the basin and expenses. All survey coordination for construction staking and obsenration will be between the survey crew chief and the City. Resident Project Representative(RPR) The on-site representative for Resident Project Representative(RPR)is the Engineer's agent at the site and will act as directed by and under supervision of the Engineer. The RPR shall serve as the liaison with the contractor,working principally through the contractor's superintendent. They will assist in helping the contractor understand the intent af the Contract Documents. The field personnel will review the progress schedule, shop drawings, and required submittals, Schedule of Materials Control and consult with the Engineer concerning acceptability. The RPR will be responsible for maintaining job site files, for correspondence, meeting reports, field orders, and supplemental agreements. They will keep a daily diary or log book. Records pertaining to quantities and apptications far payment will be the responsibility of the � RPR. The RPR will also keep information pertaining to record plans and will schedule the sunrey crew based on the staking requests from the contractor's representative. Observation SEH will provide observation services including attendance of the pre-construction meeting and shop drawing review on drainage structures for the project area.A budget has been included for minor technical support if needed for geotechnical issues that may arise. Time has also been built in to assist with project closeout activities. Record Plans The City will complete the record drawings. 2018 PMP Design Additional Services There were a number of design activities that were not included in the original scope of work. They are listed below, the extra services amounts to$?_2,150. 1. Wetfand delineation/reporting in the Duluth trail area near King's Valley townhomes-$2000 2. Three additional borings were taken last August that includes testing, boring and staff review time. - $5,000 3. The potential to reroute storm sewer south of Earl Street to the General Mills pond involved additional modeling, BCWMC coordination, and permit fee($1500). Total$13,500 4. Permit applica#ion fees for MDH and BCWMC, not included in fee, but spent on behalf of the City ($1650) PROJECT TEAM Scott Haupt will be available ta answer design related questions and provide coardination as required betv�teen City staff and the surveying and w�ll provide project management of our contract�riith the City. He Mr. Jeff Oliver—2018 PMP Construction Services February 27, 2018 Page 3 will also be available to review design issues in the field and wili attend the weekly project construction meetings as necessary. Jacob Harrington will serve as Resident Project Representative(RPR)and will assist the City with field representation. Nick Domiano will be the lead Survey Crew Chief assigned. Hector Flores will be available to provide geotechnical field support as may be required with the subgrade correction work. SCHEDULE We anticipate construction starting in May and ending in October 2018. There are multiple construction projects being undertaken in the City of Golden Valley this summer and we expect Jacob to spread his time amongst many of them in conjunction with City staff. We have included the anticipated averall summer construction project schedule to illustrate how we calculated#he time expected of Jacob in regards to the 2018 PMP projec#. COMPENSATION SEH proposes to be compensated for the scope of work proposed in the Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including reproductions, mileage, car allowance, and equipment. Additional services required beyond the tasks and estimated hours as described can be negotiated or provided as exfra work on an hourly basis. We have estimated the construction services describett above to cost a total of$124,350. The extra design and permit fee costs totaled $22,150 for a total professional services fee of$148,500. The City of Golden Valley will be invoiced for actual labor and reimbursable expenses incurred by SEH to complete the work. The person/hour task budgets for each phase of the work are attached. This agreement is an understanding of the project to date. If this document satisfactorily sets forth your understanding of our agreement, please sign in the space below and return one copy to our office. We look forward to working with you, your staff, and the community on this project.Thank you for the opportunity to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. ��!�-�-•_ ��} g��r.�-�-- n M. 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