04-03-18 CC Agenda Packet AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
April 3, 2018
6:30 pm
1. CALL TO ORDER PAGES
A. Pledge of Allegiance
B. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A. Approval of Minutes:
1. Council/Manager - February 13, 2018 2-3
2. City Council Meeting - March 20, 2018 4-7
B. Approval of City Check Register 8
C. Licenses:
1. Gambling License Exemption and Waiver of Notice Requirement - Sons of the
American Legion Post 523
9-11
2. General Business Licenses - Refuse and Recycling Vehicles 12-13
D. Minutes of Boards and Commissions:
1. Human Rights Commission - January 23, 2018 14-15
2. Human Services Fund - February 12, 2018 16
3. Environmental Commission - February 26, 2018 17-19
4. Bassett Creek Watershed Management Commission - February 15, 2018 20-27
E. Bids and Quotes:
1. Award Contract for 2018 Spring Brush Pickup Program 28
2. Approve Purchase of Toolcat Utility Work Machine 29-32
3. Approve Purchase Compact Track Loader 33-36
F. Approve Equipment Agreement for Electric Golf Cart GPS Equipment and Service 37-42
G. Acceptance of Donation for Isaacson Park Improvements 18-23 43-44
H. Amendment to the 2018 General Fund Budget 18-24 45-46
I. Call for Public Hearing for Special Assessments and Improvement Project for Xenia
Avenue South and Golden Hills Drive 18-25
47-51
J. Resignation from the Human Services Fund 52
K. Receipt of February 2018 Financial Reports 53-66
4. PUBLIC HEARINGS
5. OLD BUSINESS
6. NEW BUSINESS
A. Review of Council Calendar
B. Mayor and Council Communications
7. ADJOURNMENT
UNOFFICIAL MINUTES
COUNCIL/MANAGER MEETING
GOLDEN VALLEY, MINNESOTA
February 13, 2018
The meeting began at 6:30 pm in the Council Conference Room.
Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist and Schmidgall
Also present were: City Manager Cruikshank, Physical Development Director Nevinski, City
Engineer Oliver and Planning Manager Zimmerman.
1. Presentation: LimeBike
Physical Development Director Nevinski introduced Mr. Gabriel Scheer, Director of Strategic
Development with LimeBike, who provided background information on the LimeBike
Company. Mr. Scheer presented a PowerPoint presentation with information on the dockless
biking system, the cost to the consumer, the different bikes available, the bike’s solar panel
charge batteries, the mobile-app synced smart lock, and the pilot program for the City. He
also answered questions from Council. City Manager Cruikshank said staff is excited about
the opportunity and the concept is consistent with several of the City’s goals.
The Council discussed the pilot program, other cities who may be interested in the program,
where LimeBike’s headquarters will be located, and the biking system. Council thanked staff
and LimeBike for the presentation.
2. CenterPoint Beltline Project
Physical Development Director Nevinski introduced the item. Representatives from
CenterPoint Energy were in attendance and provided an update on the Beltline project
scheduled for Golden Valley Road in 2018. The update included the neighborhood
notification process, proposed reroute of the pipeline around the corridor, the agreement with
the County for replacing a culvert in the area, and the partial closure at Bassett Creek during
the construction. City Engineer Oliver answered questions from Council regarding the traffic
control plan during the construction period and said the plan will be reviewed as part of the
permitting process. He said that CenterPoint Energy along with the City will be hosting an
open house for residents and will provide residents construction updates and the current
traffic control plan on their website. Physical Development Director Nevinski said the City will
have information in the City’s newsletter and a link on the City’s website to CenterPoint’s
website.
The Council discussed the Beltline construction project, the traffic control and safety plans
that would be used during the construction period, and communication with Metro Transit
regarding detours during construction. Council thanked the CenterPoint representatives for
the update on the project.
3. Commission Annual Reports - Golden Valley Human Services Fund
Golden Valley Human Services Fund Chair Ms. Denise La-Mere Anderson presented the
proposed 2018 Strategic plan and answered questions from Council. City Manager
Cruikshank answered questions from Council.
Unofficial Council/Manager Minutes -2- February 13, 2018
3. Commission Annual Reports - Golden Valley Human Services Fund - continued
The Council discussed the Human Services Fund Commission and thanked the Commission
for their service.
4. METRO Blue Line Extension Update
Planning Manager Zimmerman provided an update on the METRO Blue Line Extension
project and said staff is continuing to work with Metro Transit’s project office. Mr. Zimmerman
provided information on the issues the light rail has with the BNSF railroad and the status of
federal funding for the project. He also discussed ongoing zoning and infrastructure studies,
the schedule of the project, and the Connect Blue Line Now! Lobby efforts. City Manager
Cruikshank and Physical Development Director Nevinski answered questions from Council.
The Council discussed the project schedule, properties along the proposed line, the Blue Line
lobbying efforts, and which items may be best for the Planning Department to review.
5. Council Review of Future Draft Agendas
Mayor Harris asked if the Council would like to discuss their meeting procedures. City
Manager Cruikshank said that in March there will be a conversation regarding organized
garbage collection.
The meeting adjourned at 9:35 pm.
_______________________________
Shepard M. Harris, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
GOLDEN VALLEY, MINNESOTA
March 20, 2018
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist
and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Cisneros
and City Clerk Luedke.
1C. Presentation: Hennepin County Sheriff Rich Stanek
Sheriff Stanek gave an overview of the Hennepin County Sheriff’s Department including
services provided to the City of Golden Valley and answered questions from Council.
The Council thanked Sheriff Stanek and his staff for their service.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
approve the agenda of March 20, 2018, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to
approve the consent agenda of March 20, 2018, as revised: removal of 3E-Approve the
Human Rights Commission City Welcome Statement and the motion carried.
3A1. Approve Minutes of Council/Manager Meeting - January 9, 2018.
3A2. Approve Minutes of City Council Meeting - March 6, 2018.
3B. Approve City Check Register and authorize the payments of the bills as submitted.
3C1. Approve a temporary on-sale liquor license for The Loppet Foundation at 1301
Theodore Wirth Parkway for July 22 and September 22, 2018.
3C2. Authorize the renewal of Gas Station and Gas Dispenser licenses for a period of April 1,
2018, through March 31, 2019, as follows: Linn Retail Centers, Inc. Mainline
Transportation, Inc., Jim Lupient Oldsmobile, Feist Automotive, Holiday Stationstores,
Inc., Super America #4443 & #4497, Morrie’s Cadillac SAAB, Gregg and Jim’s Service,
Inc., Freddie’s Petroleum, Inc., General Mills, Regency Hospital, Golden Valley Country
Club and Theodore Wirth Par 3.
3D. Accept for filing the Minutes of Boards and Commissions as follows:
1. Human Services Fund - January 8, 2018.
2. Police Civil Service Commission - February 5, 2018.
3E. Approve the Human Rights Commission City Welcome Statement.
3F. Adopt Resolution 18-20, ordering No Parking Restrictions on Plymouth Avenue North
between Winnetka Avenue North and Mendelssohn Avenue North.
3G. Adopt Resolution 18-21, approving Golden Valley Fire Department Relief Association
By-Law Article XI Increasing the Service Pension Amount.
3H. Adopt Resolution 18-22, supporting Submittal of Application to Minnesota Pollution
Control Agency for Minnesota GreenCorps Host Site.
Unofficial City Council Minutes -2- March 20, 2018
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3E. Approve the Human Rights Commission City Welcome Statement
Mayor Harris read the Welcome statement. Council thanked the Human Rights Commission
and city staff for their work on developing the statement.
MOTION made by the entire Council, seconded by the entire Council to approve the Human
Rights Commission City Welcome Statement and the motion carried.
4. PUBLIC HEARINGS
4A. Public Hearing - Preliminary Plat Approval - North Wirth Parkway PUD No. 33
Planning Manager Zimmerman presented the staff report and answered questions from
Council. City Manager Cruikshank answered questions from Council.
Mayor Harris opened the public hearing.
Mr. Ryan Bergman, Mortenson Company, said that he appreciated working with city staff on
the project.
Mayor Harris closed the public hearing.
There was Council discussion regarding the Preliminary Plat for North Wirth Parkway.
MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to
approve the Preliminary Plat for North Wirth Parkway PUD No. 33, subject to the following
conditions and the motion carried.
1. The Applicant will continue to work with City staff to finalize all agreements, easements,
and final property lines (turn lane) regarding the frontage road prior to the submittal of the
Final Plat.
2. The City Engineer’s memorandum, dated February 20, 2018, shall become part of this
approval.
3. The City Attorney will determine if a title review is necessary prior to approval of the Final
Plat.
4. If required, a park dedication fee shall be paid before release of the Final Plat.
5. OLD BUSINESS
6. NEW BUSINESS
6A. North Wirth Parkway PUD No. 33, Amendment #4 - 700 Meadow Lane - North
Wirth Associates, LLP, Applicant
Planning Manager Zimmerman presented the staff report.
MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to
approve the plans for North Wirth Parkway PUD No. 33, Amendment #4, subject to the
following condition and the motion carried.
1. Approval shall be conditioned on an associated approval of a lot consolidation of 700
Meadow Lane North and 4000 Olson Memorial Highway.
Unofficial City Council Minutes -3- March 20, 2018
6B. Consider Approval of Memorandum of Understanding with Neutron Holdings, Inc.
(LimeBike)
Physical Development Director Nevinski presented the staff report, presented a PowerPoint
presentation regarding LimeBike and answered questions from Council. City Attorney
Cisneros answered questions from Council.
There was Council discussion regarding the Memorandum of Understanding and the LimeBike
program.
MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to
approve a Memorandum of Understanding with Nuetron Holdings, Inc. DBA LimeBike and the
motion carried.
6C. Liquor License - Thai Paradise
City Clerk Luedke presented the staff report and answered questions from Council. City
Attorney Cisneros provide further information regarding the liquor license process. City
Manager Cruikshank answered questions from Council.
Mr. Sonh Phommavanh, applicant, and Ms. Neena Lawres, his daughter, came forward. Ms.
Lawres provided information on the liquor license and answered questions from Council.
Mr. Benjamin Craig, an employee of Allianz, came forward to say he had eaten at Thai
Paradise and that the food was very good.
There was Council discussion regarding the liquor license for Thai Paradise.
MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to deny
the application for an on-sale intoxicating with Sunday sales liquor license for Thai Paradise
located at 6440 Wayzata Boulevard based on the Golden Valley Police Department
recommendation and City Attorney’s analysis and the motion carried.
6D. Award Contracts for the 2018 Pavement Management Program
Physical Development Director Nevinski presented the staff report and answered questions
from Council.
MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to
authorize a contract with GMH Asphalt Corporation, in the amount of $3,549,629.03 for the
base bid plus alternate bids A and C for the construction of the 2018 PMP, City Improvement
Project No. 18-01 and the motion carried.
MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to
authorize entering into a contract with SEH, Inc. for additional design, observation, construction
staking, and engineering services on the 2018 PMP, not to exceed $146,500 and the motion
carried.
Unofficial City Council Minutes -4- March 20, 2018
6E. Review of Council Calendar
Some Council Members may attend the Golden Valley Business Council on March 22, 2018,
from 7 to 9:30 am at Brookview.
Some Council Members may attend the Second Annual Crystal Ball on March 28, 2018, from 5
to 11 pm at the Crystal Community Center located at 4800 Douglas Drive, Crystal.
Some Council Members may attend a Bottineau LRT Community Workshop on March 28,
2018, from 6 to 8 pm at Unity Christ Church located at 4000 Golden Valley Road.
Some Council Members may attend the Meet and Greet with Congressman Ellison on March
29, 2018, at 9 am in the Council Conference Room.
The next Council meeting will be held on April 3, 2018, at 6:30 pm.
Some Council Members may attend Commissioner Callison’s State of the County on April 10,
2018, 8:15 am at Brookview.
Board/Commission Interviews will be held on April 10, 2018, at 5 pm.
The next Council/Manager meeting will be held on April 10, 2018, at 6:30 pm.
Some Council Members may attend the Run the Valley event on April 21, 2018, at 7:45 am at
Brookview.
6F. Mayor and Council Communication
Council Member Rosenquist said that the Minnesota Twins opener is on April 5, 2018.
There was Council discussion regarding some of the programs that are offered through the
Park and Rec Department.
The Mayor said the spring brush clean-up is scheduled for next month.
7. ADJOURNMENT
MOTION made by Council Member Clausen, seconded by Council Member Rosenquist, and
the motion carried to adjourn the meeting at 8:33 pm.
_______________________________
Shepard M. Harris, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. C. 1. Gambling License Exemption and Waiver of Notice Requirement - Sons of the American
Legion Post 523
Prepared By
Kris Luedke, City Clerk
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
• Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Sons of the American Legion Post 523.
MINNESOTA LAWFUL GAMBLING
LG240B Application to Conduct Excluded Bingo No Fee Page 111/17
of 2
ORGANIZATION INFORMATION
Organizatio< ( revious Gambling Name: Po5'c5-Z Permit Number: Q-d2:3 -17-Cb J�
Minnesota Tax ID Federal Employer ID
Number, if any: Number(FEIN), if any:
drg
Address
3(0 :y-L+x4 S
C�
City: `,TJ^ ��� State: 2120 Zip: G County: ��"�
Name of Chief Executive Officer(CEO):
CEO Daytime Phone: _b1-2-7 �l /G 7th CEO Email:
(permit will be emailed to this em#address unless otherwise indicated below)
Email permit to (if other than the CEO):
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal EIReligious Veterans Other Nonprofit Organization
Attach a copy of at least one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
rVICurrent calendar year Certificate of Good Standing
Don't have a copy? This certificate must be obtained each year from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive,Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
Internal Revenue Service-IRS income tax exemption 501(c) letter in your organization's name
Don't have a copy? Obtain a copy of your federal income tax exempt letter by having an organization officer contact
the IRS at 877-829-5500.
Internal Revenue Service-Affiliate of national,statewide,or international parent nonprofit organization(charter)
If your organization falls under a parent organization,attach copies of Dqb of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
EXCLUDED BINGO ACTIVITY
Has your organization held a bingo event in the current calendar year? F]Yes ®,No
If yes, list the dates when bingo was conducted:
The proposed bingo event will be:
Fone of four or fewer bingo events held this year. Dates:
''d)6 -OR-
conducted on up to 12 consecutive days in connection with a:
county fair Dates:
1-1 civic celebration Dates:
E]Minnesota State Fair Dates:
Person in charge of bingo event: ��'t`�� �r Daytime Ph/one• b �Z `/7��1 S-z-(i
Name of premises where bingo will be conducted:U C S- yY R:J ,[' v Lc tn c Lc�;o ,1'o y-i- SZ 3
Premises street address: 2-00 '- L.; (a,` 10,
City: Go f-,Lig Ie If township,township name: County:
SyZZ
LG240B Application to Conduct Excluded Bingo Page 211/17
of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
On behalf of the city, I approve this application for excluded On behalf of the county,I approve this application for excluded
bingo activity at the premises located within the city's bingo activity at the premises located within the county's
jurisdiction. jurisdiction.
Print City Name: &O L&41 0o vq Print County Name:
Signature of City Personnel: Signature of County Personnel:
A Aw
Title:__6�4 L Y � Date:-,5 ed3 ` Title: Date:
TOWNSHIP(if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for excluded bingo activity within the township limits.
The city or county must sign before (A township has no statutory authority to approve or deny an
submitting application to the application, per Minnesota Statutes, Section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge.
Chief Executive Officer's Signature: Date:
(SiPature must be CEO's signature;designee may not sign)
Print Name:
MAIL OR FAX APPLICATION &ATTACHMENTS
Mail or fax application and a copy of your proof of nonprofit Bingo hard cards and bingo number selection devices may
status to: be borrowed from another organization authorized to conduct
Minnesota Gambling Control Board bingo. Otherwise,bingo hard cards,bingo paper,and bingo
1711 West County Road B,Suite 300 South number selection devices must be obtained from a distributor
Roseville, MN 55113 licensed by the Minnesota Gambling Control Board. To find
Fax: 651-639-4032 a licensed distributor,go to www.mngov/gcb and dick
on Distributors under the LIST OF LICENSEES tab,or call
An excluded bingo permit will be mailed to your organization. 651-539-1900.
Your organization must keep its bingo records for 3-1/2 years.
Questions? This form will be made available in alternative format
Call a Licensing Specialist at 651-539-1900. (i.e. large print, braille)upon request.
Data privacy notice: The information requested will be able to process the application. Your members,Board staff whose work requires
on this form(and any attachments)will be used organizations name and address will be public access to the information;Minnesota's Depart-
by the Gambling Control Board(Board)to deter- information when received by the Board. All ment of Public Safety;Attorney General;Com-
mit your organizations qualifications to be in- other Information provided will be private data missioners of Administration,Minnesota Manage-
volved in lawful gambling activities in Minnesota, about your organization until the Board Issues ment&Budget,and Revenue;Legislative Audi-
Your organization has the right to refuse to sup- the permit. When the Board issues the permit, tor,national and International gambling regula-
ply the information;however,if your organiza- all information provided will become public. If tory agencies;anyone pursuant to court order;
tion refuses to supply this Information,the Board the Board does not issue a permit,all infer- other Individuals and agencies specifically
may not be able to determine your organiza- mation provided remains private,with the ex- authorized by state or federal law to have access
tion's qualifications and,as a consequence,may ception of your organization's name and address to the information;individuals and agencies for
refuse to issue a permit. If your organization which will remain public. Private data about which law or legal order authorizes a new use or
supplies the information requested,the Board your organization are available to Board sharing of information after this notice was
given;and anyone with your written consent.
An equal opportunity employer
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. C. 2. General Business Licenses - Refuse and Recycling Vehicles
Prepared By
Shannon Dietrich, Administrative Assistant
Summary
The following establishments have applied for renewal of their refuse and recycling vehicles
license for the 2018-2019. The applicant have met City Code requirements for the renewal of
their license and staff is recommending approval.
License # Applicant License Type Fee
#9416 Aspen Waste 5 Refuse Vehicles $ 250.00
2951 Weeks Ave SE
#9415 Aspen Waste 3 Recycling Vehicles $ 150.00
2951 Weeks Ave SE
#9429 Curbside Waste Inc 1 Refuse Vehicle $ 50.00
4025 85th Ave N
#9428 Darling Ingredients Inc 1 Refuse Vehicle $ 50.00
9000 382nd Ave
#9425 Dick’s Sanitation 3 Refuse Vehicles $ 150.00
8984 215th Street W
#9426 Dick’s Sanitation 2 Recycling Vehicles $ 100.00
8984 215th Street W
#9421 Randy’s Environmental Services 10 Refuse Vehicles $ 500.00
4351 US Hwy 12 SE
License # Applicant License Type Fee
#9412 Randy’s Environmental Services 3 Recycling Vehicles $ 150.00
4351 US Hwy 12 SE
#9422 Suburban Waste 1 Refuse Vehicle $ 50.00
15718 Village Woods Drive
#10475 Suburban Waste 1 Recycling Vehicle $ 50.00
15718 Village Woods Drive
#9435 Republic Services 10 Refuse Vehicles $ 500.00
9813 Flying Cloud Drive
#9431 Republic Services 10 Recycling Vehicles $ 500.00
9813 Flying Cloud Drive
Recommended Action
Motion to authorize the renewal of the above refuse and recycling vehicles licenses for the 2018
through 2019 license period.
Human Rights Commission January 23, 2018
Meeting Minutes Page 1 of 2
MINUTES
Human Rights Commission (HRC)
Golden Valley City Hall
7800 Golden Valley Road
Golden Valley, Minnesota 55427
Council Conference Room
January 23, 2018
Commissioners present: Kyle Pettersen-Scott, Chair
Eve Clarkson
Maurice Harris (arrived 6:52 pm)
Teresa Martin
Isaac Mintzer
Gloria Peck
Carrie Yeager
Commissioners absent: Jonathan Burris
Adam Buttress
City Council Liaison: Joanie Clausen
Staff: Kirsten Santelices, Human Resources Director
The meeting was convened at 6:35 pm by Chair Pettersen-Scott.
APPROVAL OF AGENDA
Chair Pettersen-Scott reviewed the agenda.
Motion by Commissioner Peck, seconded by Commissioner Martin to approve the agenda as
submitted. Motion carried 6-0.
APPROVAL OF DECEMBER 28, 2017 REGULAR MEETING MINUTES
Motion by Commissioner Mintzer, seconded by Commissioner Martin to approve the minutes
as submitted. Motion carried 6-0.
OLD BUSINESS
Recap MLK Day Weekend Events and Contest Winner
Chair Pettersen-Scott and Commissioner Harris presented a report. The contest winner
presented his piece at the MLK event and it was well received.
Staff will meet with the Finance Department to determine the process for payment of $400 for
the educational speakers from the MLK Celebration.
The Human Rights Commission acknowledged receipt of a Sweet Potato Pie.
Human Rights Commission January 23, 2018
Meeting Minutes Page 2 of 2
Welcome Statement
The HRC reviewed and discussed the draft Welcome Statement, making amendments to said
statement.
Staff will review the draft statement with the Communications Department to get their
feedback. Staff will forward to the HRC the final Welcome Statement.
The Welcome Statement will be presented at the March 2018 Council/Manager Meeting.
2018 Work Plan Draft Review
The HRC reviewed a draft 2018 Work Plan.
After discussion the following were added to the work plan: addition of voting rights education
in Q3, addition of communications check-in in Q2; addition of Native American education in
Q3, and addition of partnering with Golden Valley Library in Q4.
Staff was requested to research previous essay contest information and report back at a future
HRC meeting.
Motion by Commissioner Martin, seconded by Commissioner Harris to approve the 2018 Work
Plan as amended. Motion carried 7-0.
The 2018 Work Plan will be presented at the March 2018 Council/Manager Meeting.
NEW BUSINESS
February Meeting Change
Santelices stated that a Joint City Council and Board/Commission meeting will be held on
February 27, 2018 from 6-8 pm at Brookview. Due to scheduling of the Joint Meeting there will
be no Human Rights Commission meeting in February.
Staff was requested to order city name badges for Commissioners.
Adjourn
Motion by Commissioner Burris, seconded by Commissioner Martin to adjourn the meeting at
8:02 pm. Motion carried 7-0.
_______________________________
Kyle Pettersen-Scott, Chair
ATTEST:
_________________________________
Kirsten Santelices, Staff Liaison
Respectfully submitted,
Judy Nally, Administrative Assistant
Approved by HRC: March 27, 2018
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
February 12, 2018
Present: Denise La Mere-Anderson, Aaron Black, Hilmer Erickson, Kathryn Frommer, Peder Hanson, Andrea Mac Arthur,
Sarah Meyerring, Sophia Vento and Toots Vodovoz. Also present: Brian Erickson, Staff Liaison.
Absent: Stephanie Devitt, Elissa Heilicher, Katie Hart and Alan Ingber
Call to Order: La Mere-Anderson called the meeting to order at 6:45 pm.
Agenda Changes or Additions: No changes or additions to the agenda.
January 8 Minutes: Mac Arthur moved and Vodovoz seconded the motion to approve the minutes from January 8. The
motion passed unanimously.
Budget Update:
La Mere-Anderson reviewed the most recent budget information with the commission.
Run the Valley:
Solicitation for Sponsors – Erickson distributed the updated donation form for sponsors and members were instructed to
contact businesses for sponsorship.
Volunteers – Erickson explained the need for volunteers and options for finding volunteers where shared. More than 40
volunteers will be needed.
Marketing and Publicity – Erickson shared where and how the event is being marketed on the internet, in city
publications and to past participants, via email.
Registration Numbers as of 2/12/18. 10K-12, 5K-12, 5K Walk-3, U12-2, Kids Run-3.
Strategic Planning Session:
La Mere-Anderson talked about all the good we do and explained the process for the planning session. For the next
hour, the commission went through a few exercises lead by Kelly Loughrey, Golden Valley resident and organizational
development leader.
Adjournment: Hanson moved to adjourn the meeting, Black seconded the motion. The meeting was adjourned at 8:05
pm.
Respectfully submitted,
Denise La-Mere Anderson, GVHSF Chair Brian Erickson, Staff Liaison
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting, Minutes
February 26, 2018
Commissioners Present: Lynn Gitelis, Dawn Hill, Larry Johnson, Joseph Ramlet, and
Debra Yahle
Staff Present: Eric Eckman, Development and Assets Coordinator; Claire Huisman,
Administrative Assistant
Also Present: Council Member Larry Fonnest
Absent: Commissioners Tracy Anderson, Tonia Galonska and Jim Stremel
Call to Order
Chair Hill called the meeting to order at 6:32 pm.
Approval of Regular Meeting Minutes
MOVED by Gitelis, SECONDED by Yahle, and the motion carried unanimously to
approve the minutes of the November 27, 2017 regular meeting.
2018 Environmental Commission Budget Ideas
The Commission discussed event topics, event locations, and potential partners. After
discussion, the group favored the topic of Sustainable Yards and Gardens, with an
emphasis on reducing chemicals (pesticides, herbicides, fertilizers, and chlorides) and
other inputs. The classroom style educational event will be held at the new Brookview
Community Center and a hands-on demonstration or tour may follow outside
(depending on status of construction work).
The Commission also discussed General Mills continued efforts to develop pollinator
habitat on its campus, converting turf grass to native plantings and pollinator gardens.
The Commission asked staff to engage with General Mills to learn more about their
efforts and to see if there is an opportunity to partner at this year’s event or in the future.
2018 Work Plan Priorities
The Commission briefly discussed the remaining tasks on the 2017 Work Plan which
include:
• Removing barriers for vertical greenhouses/urban farming
• Creating a broad pollinator policy for the City
• Assisting in the preparation of the 2019 recycling contract
The Commission agreed to carryover these items in the draft 2018 Work Plan.
In addition, new ideas for the work plan emerged and include:
• Continue working on GreenStep Cities Step 4 metrics to address climate-related
impacts, improve the environment, and reduce energy and costs
• Become involved in the City’s discussion on organized solid waste collection
GreenStep Cities – Step 3 Recognition & Program Staff Assessment
The City has achieved Step 3 status in the program and will be recognized for its efforts
at the June 2018 League of MN Cities Conference to be held in St. Cloud. The program
staff assessment is on file.
Minutes of the Environmental Commission
February 26, 2018
Page 2 of 3
GreenStep Cities – Step 4 - Stormwater
Eckman presented the next core topic, Stormwater, for advancement to Step 4. The
measurement value for Stormwater is derived from the Blue Star Award Program
assessment. City staff completed the online assessment and received a score of 63%
which qualifies the city to earn the Blue Star Award thus satisfying the GreenStep Cities
requirements for the core topic, Stormwater in Step 4.
Eckman went through the questions on the assessment with the Commission to identify
and discuss areas where the City can possibly make improvements to provide
community benefit while achieving Step 5 in the GreenStep Cities program.
MOVED by Gitelis, SECONDED by Ramlet and the motion carried unanimously to
approve the entry for Step 4 Stormwater into the GreenStep Cities website.
Program/Project Updates
The complete Program/Project Update is on file.
There was a question about the recycling information provided in the update. Staff will
provide more detail in the recycling update for the next meeting.
Council member Fonnest gave an update on the Blue Line LRT Extension. He stated
that the Blue Line Extension is not included in the federal budget which only includes
the LRT lines that have state funding and no apparent barriers. Golden Valley joined
with other cities along the Blue Line to form a lobbying group. The group went to
Washington to talk with congressional delegation and others at the Department of
Transportation about the importance of the extension of the Blue Line LRT. Governor
Dayton has stated that the Southwest LRT will come before the Blue Line Extension.
There is no definite date for the build out of the Blue Line LRT but Met Council is
planning that it will be operational in 2023. Golden Valley and its partner cities are
committed to pushing this forward and making sure everything is ready.
Other Business
Council member Fonnest reminded the group of the joint meeting being held tomorrow
night at Brookview at 6p and also the upcoming events at Brookview:
• Mid-century modern architecture speaker on Saturday, March 3rd
• State of the County presentation on Tuesday, April 10th
Fonnest also mentioned that the Council’s top legislative priorities for 2018 include the
underground pedestrian tunnel from Perpich Center for Arts Education to the north
under Highway 55 and the DeCola Ponds Flood Mitigation bonding bill.
Joe Ramlet spoke about attending a Legislative preview which was put on by a local
non-profit called Environmental Initiative. Topics of conversation at the preview
included: wastewater treatment; funding for public transportation may be lost; citizen
commissions don’t get enough credit for the work that they do; keeping up with
technology; putting more local leadership into certain areas; and rural versus urban
Minutes of the Environmental Commission
February 26, 2018
Page 3 of 3
issues. He also stated that the School Board is looking into separating the position of
School Trust Lands Director from the DNR and make it an independent position.
Adjourn
MOVED by Gitelis, SECONDED by Yahle, and the motion carried to adjourn the
meeting at 8:38 pm.
Claire Huisman
Administrative Assistant
1. CALL TO ORDER and ROLL CALL
On Thursday, February 15, 2018 at 8:35 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden
Valley Rd.), Vice Chair Mueller called to order the meeting of the Bassett Creek Watershed Management Commission
(BCWMC) and asked for roll call to be taken.
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members (City Staff)
Crystal Guy Mueller Vacant Mark Ray
Golden Valley Stacy Harwell Jane McDonald Black Eric Eckman
Medicine Lake Clint Carlson Absent Absent
Minneapolis Michael Welch Vacant Absent
Minnetonka Mike Fruen
(Arrived during 6A)
Absent Tom Dietrich
New Hope Absent Pat Crough Megan Albert
Plymouth Jim Prom John Byrnes Derek Asche
Robbinsdale Michael Scanlan
(arrived during 5A)
Absent Marta Roser
St. Louis Park Absent Absent Erick Francis
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler
Recorder Dawn Pape, Lawn Chair Gardener Creative Services
Legal Counsel Troy Gilchrist, Kennedy & Graven
Presenters/
Guests/Public
Jeff Strom, Wenck Associates
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday, February 15, 2018
8:30 a.m.
Golden Valley City Hall, Golden Valley MN
BCWMC February 15, 2018 Meeting Minutes
Page 2 of 8
2. CITIZEN FORUM ON NON-AGENDA ITEMS
None
3. APPROVAL OF AGENDA
MOTION: Commissioner Prom moved to approve the agenda. Commissioner Carlson seconded the motion. Upon a vote,
the motion carried 6-0. [Cities of Minnetonka, St. Louis Park, Robbinsdale absent from the vote.]
4. CONSENT AGENDA
The following items were approved as part of the consent agenda: January 18, 2018 commission meeting minutes,
February 2018 financial report, payment of invoices, approval of Resolution 18-03 Designating Depositories for BCWMC
Funds, approval to designate Finance and Commerce as the official news publication of the BCWMC, approval of
agreement with Three Rivers Park District for curly-leaf pondweed control in Medicine Lake, approval of sub-grant
agreement with City of Minneapolis for Hennepin County ERF Grant Implementation, approval of agreement with Met
Council for reimbursement on SWLRT work, approval of agreement with MnDNR for FEMA modeling project, approval to
set March 2nd Technical Advisory Committee meeting, and approval to reimburse Alternate Commissioner Crough for
Road Salt Symposium registration.
The general and construction account balances reported in the January 2018 Financial Report are as follows:
Checking Account Balance $ 839,455.26
TOTAL GENERAL FUND BALANCE $ 839,455.26
TOTAL CASH & INVESTMENTS ON-HAND (2/7/18) $3,746,224.87
CIP Projects Levied – Budget Remaining ($4,262,228.70)
Closed Projects Remaining Balance ($516,003.83)
2012-2016 Anticipated Tax Levy Revenue $10,286.93
2017 Anticipated Tax Levy Revenue $12,462.60
Anticipated Closed Project Balance ($493,254.30)
MOTION: Commissioner Carlson moved to approve the consent agenda. Commissioner Prom seconded the motion.
Upon a vote, the motion carried 6-0. [Cities of Minnetonka, St. Louis Park, Robbinsdale absent from the vote.]
5. ORGANIZATIONAL MEETING
A. Elect Officers
Vice Chair Mueller reported that he is moving to Wisconsin at some point in 2018 and won’t be able to serve as an
officer. Commissioner Harwell nominated Commissioner de Lambert as Chair. Commissioner Prom nominated
himself as Vice Chair. Commissioner Welch nominated Commissioner Scanlan for Secretary and Commissioner
Harwell for Treasurer.
[Commissioner Scanlan arrives.]
VOITE: Upon a vote of the above nominations, the slate of candidates was approved unanimously 7-0. [The Cities of
Minnetonka and St. Louis Park were absent from the vote.]
BCWMC February 15, 2018 Meeting Minutes
Page 3 of 8
B. Review 2018 Commission Calendar and Areas of Work
Administrator Jester provided an overview of the Commission’s known work for various months throughout the
year. Commissioner Welch noted that soliciting proposals for consulting engineers, legal, and others should be
added to October or November.
C. Appoint Committee Members
Administrator Jester noted the document in 5B includes a description of the various committees.
i. Administrative Services Committee
The Administrative Services Committee is responsible for addressing policy issues. Commissioners de
Lambert, Prom, Harwell, and Scanlan offered to serve on this committee.
ii. Budget Committee
Commissioners Scanlan and de Lambert and Alternate Commissioners McDonald Black and Byrnes
volunteered to serve on the Budget Committee.
iii. Education Committee
Commissioner Scanlan and Alternate Commissioners Byrnes and Noon volunteered to serve on the
Education Committee. Commissioner Welch noted his interest in helping with ideas to celebrate
BCWMC’s 50th Anniversary.
iv. CIP Prioritization Process Committee
A new committee is being formed to work on the CIP prioritization process. This committee will need
to include both commissioners and TAC members. The following commissioners volunteered to serve
on this committee: Prom, Welch, Harwell, Mueller, Carlson (if Alt. Commissioner Holter doesn’t want
to serve on the committee). The following alternate commissioners volunteered to serve on this
committee: Monk, McDonald Black. TAC members volunteering on this committee include Eckman or
Oliver, and Asche.
v. Technical Advisory Committee Liaison
Administrator Jester announced she is looking for a liaison for the Friday, March 2, 2018 meeting.
Commissioners Welch, Harwell indicated they would attend the TAC meeting. Administrator Jester
noted that the new alternate commissioner from Minnetonka, Bill Monk, also wished to attend the
TAC meeting.
Administrator Jester noted she will reach out to commissioners and TAC members absent from this
meeting to gage their interest in serving on these committees.
MOTION: Commissioner Welch moved to approve the committee appointees. Commissioner Prom seconded the motion.
Upon a vote, the motion carried 7-0. [Cities of Minnetonka and St. Louis Park absent from the vote.]
D. Review Meeting Efficiency Ideas
Administrator Jester reviewed ideas she and Chair de Lambert had discussed about streamlining meetings. She
noted that she added benchmark times to this agenda. She noted that pre-meeting workshops or informational
sessions could be held for complicated issues where commissioners wanted more information, or additional
committee work could be done between meetings. She noted that these ideas require additional meetings. She is
not recommending this path at this time.
Administrator Jester continued by noting that is the staffs’ job to provide appropriate materials and to bring topics
to the Commission in a timely manner. But it is the commissioners’ jobs to review the materials, come prepared with
questions, and to focus the discussions to the topic at hand. She indicated that Chair de Lambert had noted that the
meeting notice states that this is a 2.5-hour meeting and that it’s rare the meetings exceed this length.
BCWMC February 15, 2018 Meeting Minutes
Page 4 of 8
Administrator Jester concluded that she thinks a 2.5-hour meeting is justified for the $1.6 million that the
Commission spends annually, that this is a busy organization with much work and engaged commissioners.
Commissioner Welch pointed out that effectiveness diminishes towards the end of the meeting. He noted that
policy discussions should happen at a meeting before a vote is needed (i.e., first meeting to discuss policy, second
meeting to vote).
Commissioner Harwell stated that the meetings used to be four hours long before Ms. Jester came on board. Her
one suggestion was that presentation lengths be shortened. Commissioner Prom commented that he likes as many
items as possible on the consent agenda and that if commissioners want to discuss an item, it can be pulled off
consent. The idea of using resolutions for every recommended action was brought up. Attorney Gilchrist gave an
overview of some pros and cons of using resolutions. Administrator Jester indicated that it would be onerous to
have a resolution for every motion because of the staff time involved in preparing the motion and the possible need
for resolution language revisions negotiated during the meeting. She thinks the current system of using motions is
working and resolution are used for significant actions and expenditures. Alternate Commissioner McDonald Black,
and Commisioners Scanlan and Welch agreed with Administrator Jester.
E. Review Open Meeting Law
Administrator Jester said the general provisions of the open meeting law were outlined in the board packet, but, in
summary, this law ensures that meetings of governing bodies are conducted in public where the public has access to
decision-making processes. She stated that one of the easier ways to violate the law is through email and reminded
commissioners not to hit “reply all” on emails to the whole commission.
6. BUSINESS
A. Receive Presentation on 2017 Water Quality Monitoring Results
Jeff Strom from Wenck Associates gave a presentation on results of water quality monitoring on Sweeney, Twin
and Lost Lakes in 2017.
i. Twin Lake overview: Twin Lake is a priority-1 deep lake with a watershed area of 131 acres located in Golden
Valley. It is 21 acres, has an average depth of 26 feet, and a maximum depth of 56 feet. The downstream
receiving waterbody is Sweeney Lake. It has no MPCA impairments and the only aquatic invasive species is
curly-leaf pondweed. There is public access to the lake. There was an alum treatment to control total
phosphorus (TP) levels in 2015. TP readings have been in the 20-25 ug/liter range, which is well below the
state standard of 40 ug/liter.
ii. Water quality in Twin Lake: The BCWMC has monitored water quality conditions in the watershed’s 10
priority lakes and six ponds since 1972. Results of 2017 monitoring show that Twin Lake met applicable
Minnesota Pollution Control Agency (MPCA) and BCWMC water quality standards for lakes. The lake has
generally maintained good water quality conditions since monitoring over the past 20 years. In addition, the
plant community currently meets the Minnesota Department of Natural Resources (MDNR) plant index of
biotic integrity (IBI) standards
iii. Recommendations for this lake include continuing water quality and biological monitoring, evaluating
effectiveness of first aluminum sulfate (alum) treatment in 2015, and proceed with a second treatment.
Finally, continue to implement best management practices and capital improvement projects in the lake’s
watershed.
iv. Sweeney Lake overview: Sweeney Lake is also classified as a priority-1 deep lake and is in Golden Valley. It
has a watershed area of 2,397 acres. The lake size is 67 acres with an average depth of 12 feet and a
maximum depth of 25 feet. The downstream receiving waterbody is Bassett Creek. MPCA impairments
include nutrients and chloride. The aquatic invasive species curly-leaf pondweed is present. This lake has a
public canoe launch.
v. The 2017 water quality monitoring indicate that, overall, Sweeney Lake does not meet applicable Minnesota
Pollution Control Agency (MPCA) and BCWMC water quality standards for total phosphorus and chlorophyll.
BCWMC February 15, 2018 Meeting Minutes
Page 5 of 8
vi. The recommendations for Sweeney Lake include:
a. Implementing management measures to reduce the internal phosphorus load from sediment (about
one-third of the lake’s annual phosphorus load). Alum treatment would reduce internal phosphorus load
from sediment and improve water quality.
b. Continuing implementation of Sweeney Lake TMDL, including best management practices and capital
improvement projects to reduce watershed nutrient loads.
c. Reducing winter/spring chloride loads to Sweeney Lake through road salt management initiatives.
Identify and target directly connected impervious areas and other potential locations in watershed that
may be contributing high chloride loads.
d. Continuing water quality and biological monitoring.
e. Further investigating possible trends/shifts in the vegetation community and the lower plant IBI scores
observed in 2017.
Commissioner Scanlan asked if phosphorus loading is coming from lawns. Engineer Chandler said yes, but the TMDL
says impervious surfaces are the biggest issue. Alternate Commissioner McDonald Black wondered about rain levels
and how rain might wash pollutants from Interstate 394, Highway 55 and Highway 100. There was discussion about
chloride inputs to the lake. Commissioner Harwell wondered if a chloride committee should be started.
Administrator Jester noted that the Education Committee works on the education/training side of the chloride issue
but that a separate committee may make sense and can be discussed at a future meeting.
vii. Overview of Lost Lake: Lost Lake is located in Plymouth and is classified as a priority-2 shallow lake. It has a
watershed area of 61 acres. It is 22 acres, has an average depth of 3.5 feet, and a maximum depth of 6.5 feet.
This lake is landlocked with no downstream receiving waterbody. There are no MPCA impairments, no aquatic
invasive species, and no public access.
viii. The results of 2017 monitoring show that Lost Lake did not meet applicable MPCA and BCWMC water quality
standards for lakes. Lost Lake is currently not on the State of Minnesota’s 303(d) list of impaired waters,
however the 2017 monitoring results indicate the lake would likely be considered impaired if more monitoring
data were available to assess impairment. While there is not enough long-term monitoring data to perform
trend analyses for Lost Lake, the lake has generally exhibited poor water quality conditions over the past 25
years. In addition, the plant community does not meet the Minnesota Department of Natural Resources (MDNR)
plant index of biotic integrity (IBI) standards.
ix. Recommendations include:
a. Continuing water quality and biological monitoring.
b. Assessing/quantifying internal and external drivers of poor water quality/clarity in the lake.
c. Focusing on flipping the lake from its current turbid water state (poor clarity) to a clear water state to
promote greater species diversity and ecosystem health.
d. Performing fish surveys to determine presence/absence of fish in the lake and (if applicable) what fish
species are present.
e. Assessing watershed nutrient loading and implementing best management practices and capital
improvement projects.
[Commissioner Fruen arrives]
Engineer Chandler noted she recommends some revisions to the water quality reports and some minor data analysis
changes so the Commission is accurately comparing data across years. Mr. Strom agreed that some revisions are
needed.
B. Review Year End Financial Report (Feb 1, 2017 - Jan 31, 2018)
Administrator Jester reported that overall, the Commission is in good financial standing and ended the year
approximately $20,000 in the black. Items to be noted are: revenue was higher than expected bringing in an
additional $73,600, almost $61,000 of which came from a Met Council grant for the Harrison Neighborhood Project
BCWMC February 15, 2018 Meeting Minutes
Page 6 of 8
that was not included in the original 2017 budget. These funds were entirely passed through to Metro Blooms. In
fact, the Met Council still owes the Commission more than $36,000 for work already completed and paid to Metro
Blooms.
Administrator Jester noted that on the expenses side, the Commission was slightly over budget on engineering and
monitoring but well under budget on administration. For outreach and education, the large budget deficit on the
“education and public outreach” line item reflects payments made to Metro Blooms for the Harrison Neighborhood
Project (and reimbursed by the Met Council as described above). A deficit is shown because that project was not
included in the original 2017 budget. Including the payments made to Metro Blooms, the Commission was almost
$54,000 over budget for the year. Taking the revenue and expenses together and including the $36,000 still owed
the Commission by the Met Council, the Commission ended the year approximately $20,000 in the black.
i. Consider Approval to Carry Over Municipal Plan Review Funds from 2017 to 2018
Administrator Jester recommended carrying over $6,165 from Review Municipal Plans because no cities
have submitted local water plans for review and the existing 2018 budget of $8,000 will not cover the cost
of reviewing nine plans.
ii. Consider Approval to Carry Over Sweeney Lake Aeration Study Funds from 2017 to 2018
Administrator Jester recommended carrying over $3,444 from Water Quality/Monitoring to help pay for the
second half of the Sweeney Lake Aeration Study. The Sweeney Lake Aeration Study was budgeted at
$41,000 to be spread between 2017 and 2018. Unfortunately, a mistake was made and the 2018 funding
was not included in the 2018 monitoring budget so there is a budget deficit of $24,204 to complete the
study. Carrying over $3,444 helps and staff may recommend a 2018 budget amendment to pay for the
remainder of the study.
[Commissioner Harwell departs; Alternate Commissioner McDonald Black assumes voting responsibility for Golden
Valley.]
MOTION: Commissioner Scanlan moved to approve the year-end financial statement. Alternate Commissioner
McDonald Black seconded the motion. Upon a vote, the motion carried 8-0. [St. Louis Park absent from the vote.]
MOTION: Commissioner Welch moved to approve carrying over $6,165 and $3,444 from the 2017 Review Municipal
Plans and Water Quality/Monitoring line items, respectively, to the 2018 budget. Commissioner Scanlan seconded
the motion. Upon a vote, the motion carried 8-0. [St. Louis Park absent from the vote.]
C. Receive Responses and Recommendations as Follow Up to Staff/Commission Evaluations
Engineer Chandler and Administrator Jester reported they had more closely reviewed the staff/commission
evaluations that were submitted by five commissioners and four TAC members in December. They indicated they
paid particular attention to frustrations, strategic priorities, and needed improvements. Administrator Jester walked
through some of her impressions and recommendations outlined in her memo. She noted the work of the new CIP
Prioritization Process Committee will hopefully address many of the issues raised.
Commissioner Welch commented that the Commission needs to talk about appropriate avenues to address chloride.
It was noted that chloride is an issue that crosses multiple areas including CIP projects, education, and policy.
There was some discussion about the use of the P8 model and whether switching to a new model would make
sense. Engineer Chandler acknowledged that the model has limitations, but it is currently the best tool available.
Commissioner Welch expressed disappointment that there wasn’t a higher rate of participation from commissioners
in the evaluation. There was also discussion about watershed grant programs. Commissioner Welch noted that all
other WMOs have grant programs and he recommends that the Commission look at grant programs from Shingle
Creek WMO, Mississippi WMO, and Minnehaha Creek WD. Further, he recommended consulting with Becky
Christopher or James Whisker from MCWD to present on possibilities on public-private partnerships.
Alternate Commissioner McDonald Black noted she found the memo from Administrator Jester and Engineer
Chandler helpful.
BCWMC February 15, 2018 Meeting Minutes
Page 7 of 8
D. Receive Update on New Watershed Based Funding Process
Administrator Jester reported that eleven watersheds in Hennepin County met on January 23, 2018 and there was a
good discussion about this topic. She noted the group had questions that BWSR couldn’t answer at the meeting, so
BSWR put together FAQs for the whole metro area. She noted that in general, all Hennepin County watersheds are
willing to work collaboratively. She reported the group took a look at straw-man ideas, such as using a funding
formula to distribute funding or identifying certain needs or resources. She noted the group liked the idea of
breaking the county into the three river basins. She noted another meeting is set for February 27, 2018. There are no
recommendations or actions to be taken now, but things are moving forward.
Commissioner Scanlan wondered about needing agreements to work with each other. Jester responded that BWSR
isn’t prescribing agreements and that it will be up to partners to determine if agreements are needed.
E. Recognize City of Plymouth for Environmental Leadership Award
Administrator Jester noted that the City of Plymouth was recognized for its environmental leadership at the Road
Salt Symposium. TAC member Derek Asche humbly responded that many cities do great work. He further noted that
the City of Plymouth has very engaged staff on the issue of reducing road salt use.
7. COMMUNICATIONS
A. Administrator’s Report
Administrator Jester noted her written report in the packet and provided the following updates:
i. Medicine Lake Zebra Mussel Survey Update
Commission Engineers, Administrator Jester, Three Rivers Park District staff, MnDNR staff and MAISRC met and
developed a plan for surveying zebra mussels in Medicine Lake. Also, the AIS Rapid Response Plan was sent
out to partners. Since a few partners wished they could have provided input on the plan before it was finalized,
a revised plan will come to the Commission in March.
Commissioner Prom noted he recently spoke to AMLAC board members and noted there are a lot of people on
the lake that are interested in the zebra mussel issues. He noted the social media platform Nextdoor would be
a great tool to communicate with residents. He recommended that the Education Committee consider finding
a better way to work with lake associations. Administrator Jester replied that she was hoping to work with
cities to communicate with residents about zebra mussels.
Administrator Jester also noted that the price of the chemical to treat the curly-leaf pondweed on Medicine
Lake increased significantly over last year’s prices. She is working with Three Rivers Park District and
contractors on this issue.
[Commissioner Welch departs.]
B. Chair
Nothing to report.
C. Commissioners
i. Commissioner Carlson and Alternate Commissioner Byrnes represented BCWMC at the Peace Lutheran event
and said it was a good event, but attendance wasn’t outstanding.
ii. Commissioner Scanlan reported on the Road Salt Symposium and that the speaker from Cargill was
outstanding and he learned a lot about how important road temperatures are.
D. TAC Members
New Hope TAC Member, Megan Albert, announced that there is a technical pre-proposal included with the
meeting materials. She noted the city is working with the U of M on a potential project to use iron fillings in
Northwood Lake to reduce phosphorus levels. She noted they are applying for grants and may approach the
Commission with a funding proposal.
BCWMC February 15, 2018 Meeting Minutes
Page 8 of 8
E. Committees
Administrator Jester noted that committee meetings will be set up soon.
F. Legal Counsel
Attorney Gilchrist reminded the Commission about the open meeting law. Since committees were appointed, the
open meeting law also applies to quorums of committees.
G. Engineer
Nothing to report.
8. INFORMATION ONLY (Information online only)
A. CIP Project Updates: Now Available Online http://www.bassettcreekwmo.org/projects
B. Grant Tracking Summary and Spreadsheet
C. Northwood Lake Improvement Project Clean Water Partnership Grant Report
D. Harrison Neighborhood Project Met Council Stormwater Grant Report
E. WCA Notice of Decision, Plymouth
F. Clean Streets, Clean Water Neighborhood Clean Up Kit
G. Sun Post Article on Bassett Creek and Chloride Pollution
H. Technical Pre-Proposal for Assessment & Treatment of Phosphorus in Northwood Lake
I. WMWA Winter Newsletter
8. ADJOURNMENT
The meeting adjourned at 10:47 a.m.
________________________________________
Signature/Title Date
________________________________________
Signature/Title Date
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. E. 1. Award Contract for 2018 Spring Brush Pickup Program
Prepared By
Al Lundstrom, Park Maintenance Supervisor
Tim Teynor, Assistant City Forester
Summary
The 2018 Adopted Biennial Budget, Recycling (7001.6340) includes $71,400 for Spring Brush
Pickup. Staff advertised this project for bids. There were six specification holders for the project,
but only one contractor submitted a bid. The results of the bid opening are as follows:
Tim’s Tree Service $66,410
The 2018 Spring Brush Pickup Program is a three-week program scheduled to begin on
April 30, 2018. The City will be divided into three sections with one week designated for pickup in
each area below:
Section 1 Entire area north of Highway 55 and east of Douglas Drive Week of April 30
Section 2 Entire area north of Highway 55 and west of Douglas Drive Week of May 7
Section 3 Entire area south of Highway 55 Week of May 14
Golden Valley’s recycling program (which includes curbside recycling, brush pick-up, leaf drop-off
and some costs for the Mighty Tidy event) is supported through user fees. Staff provides
information to residents about the 2018 Spring Brush Pickup Program through the CityNews,
postcards mailed to residential properties, and on the City’s website.
Recommended Action
Motion to award the 2018 Spring Brush Pickup contract to Tim’s Tree Service in the amount of
$66,410.
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. E. 2. Purchase Bobcat 5600 Toolcat Utility Work Machine
Prepared By
Tim Kieffer, Public Works Maintenance Manager
Marshall Beugen, Street and Vehicle Maintenance Supervisor
Summary
The 2018 Vehicle and Equipment Capital Improvement Program includes $50,000 for the
purchase of a Bobcat Toolcat (Vehicle and Equipment CIP 116).
The existing Toolcat, unit 703 (previously #478), meets replacement criteria set forth in the City’s
vehicle replacement policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess
all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28
points and above meets the category of “needs immediate consideration.” The 2011 Toolcat due
for replacement scored 28 points.
The Toolcat is used for park maintenance, road construction, snow removal, tree trimming, utility
maintenance, and special events.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No. Item Vendor Amount
E-110(5)
114611
2018 Bobcat 5600 Toolcat
Utility Work Machine
Tri-State Bobcat Inc. $51,033.20
Total Purchase $51,033.20
Less Unit 703 Trade-In $21,533.20
Total Remittance to Vendor $29,500.00
Tri-State Bobcat has offered a trade-in on Unit 703 for $21,533.20. Staff feels this is a good offer
compared to previous trade-ins and the current used market.
Tri-State Bobcat is offering an Annual Equipment Trade-Out Program. This program allows the
City to purchase a new Bobcat 5600 Toolcat Utility Work Machine annually for $4,500, which is
close to the estimated depreciation value. The City will be responsible for routine maintenance
and non-warranty repairs. Staff recommends enrollment in the Tri-State Bobcat, Inc. Annual
Trade-Out Program as the City will save approximately $2,000 per year in maintenance and repair
costs. The majority of the saving will come from not having to buy and replace wear items such as
tires, hoses, belts, tie rods, ball joints, and CV axles. Additional savings will come from major
repairs being covered under warranty and less downtime.
Attachments
• Tri-State Bobcat Inc. Quote (1 page)
• Annual Trade-Out Program (1 page)
Recommended Action
Motion to approve purchase of a 2018 Bobcat 5600 Toolcat Utility Work Machine from Tri-State
Bobcat Inc. in the amount of $51,033.20.
Motion to approve trade-in of Unit 703 from Tri-State Bobcat Inc. in the amount of $21,533.20.
Motion to enroll in Tri-State Bobcat Inc. Annual Trade-Out Program in the amount of $4,500.
obcatProduct Quotation
® Quotation Number:27757DO27789
Date: 2018-02-09 11:28:21
Ship to Bobcat Dealer Bill To
City of Golden Valley Tri-State Bobcat Inc,Burnsville,MN City of Golden Valley
7800 Golden Valley Rd 1200 HWY 13 E 7800 Golden Valley Rd
Golden Valley, MN 55427 BURNSVILLE MN 55337-2214 Golden Valley, MN 55427
Phone: (763)593-3981 Phone: (952)894-0894 Phone: (763) 593-3981
Fax: (763) 593-8024 Fax: (952) 894-5759 Fax: (763) 593-8024
---------------------------
Contact: Jon Quirk
Phone: 952-894-0894
Fax: 952-894-5759
Cellular: 612-282-9805
E Mail:jonq@tristatebobcat.com _
Description Part No Qty Price Ea. Total
Bobcat 5600 M1221 1 $40,578.40 $40,578.40
Factory Installed Deluxe Road Package M1221-POI-Col 1 $1,768.80 $1,768.80
Backup Alarm Side Mirrors
Turn Signals Horn
Flashers Lower Engine Guard
Tail Lights Rear Work Lights
Brake Lights Headlights
Rear View Mirror
Cab Enclosure with Heater&Air M1221-RO2-CO3 1 $3,705.60 $3,705.60
Conditioning
High Flow Package M1221-R03-02 1 $1,157.60 $1,157.60
29 X 10.5 Trac Tire M 1221-R05-CO4 1 $364.00 $364.00
Keyless Ignition M1221-R06-CO2 1 $244.00 $244.00
Heavy Duty Battery M1221-RO7-CO2 1 $64.80 $64.80
Attachment Control M 1221-RO8-CO2 1 $152.00 $152.00
Power Bob-Tach M1221-R12-0O2 1 $799.20 $799.20
Radio Option M1221-R15-0O2 1 $355.20 $355.20
Traction Control M1221-R16-CO2 1 $396.00 $396.00
Dealer Installed Rear Window Guard 7150926 1 $700.00 $700.00
Engine Block Heater 7239665 1 $86.40 $86.40
Attachments 62" Low Profile Bucket 6731415 1 $661.20 $661.20
Total of Items Quoted $51,033.20
Dealer P.D.I. $0.00
Freight Charges $0.00
Dealer Assembly Charges $0.00
Trade-in used Toolcat s/n AOW 116759, 2950 hours ($21,533.20)
Quote Total - US dollars $29,500.00
Notes:
Pricing per MN State Contract# 114611, E-110(5)
All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes.
Customer must exercise his purchase option within 30 days from quote date.
Customer Acceptance: Purchase Order:
Authorized Signature:
-- 1200 Highway 13 East 71 Minnesota Avenue 588 outpost Circle
/" W'sk�j, a Burnsville, MN 55337 Little Canada, MN 55117 Hudson, WI 54016
952-894-0894 651-407-3727 715-531-Os01
SALES•SERVICE•RENTALS•PARTS Fax: 952-894-5759 Fax: 651-217-5770 Fax: 715-531-0805
Marshall Beugen
City of Golden Valley
7800 Golden Valley Road
Golden Valley MN 55427
TO State Bobcat will provide a new Bobcat 5600 Tooicat utility Work Machine equipped with the following optons:
- Cab&Heat
- AC
- Deluxe Road Pkg.
- High Flow
- Radio
- 29"x 10.5 Trac Tires
- Keyless Ignition
- HD Battery
- Attachment Control Kit;.
- Traction Control
- Rear Window Guard
- Block Heater
- 62" L/P Bucket W/Bolt on Edge
For annual trade out of$4500 per year for the next 5 years till 2024.Customer is responsible for routine
maintenance and any non-warranty repairs.
Sincerely
on Quirk
Vice President
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. E 3. Purchase Bobcat T650 T4 Compact Track Loader
Prepared By
Tim Kieffer, Public Works Maintenance Manager
Marshall Beugen, Street and Vehicle Maintenance Supervisor
Summary
The 2018 Vehicle and Equipment Capital Improvement Program includes $55,000 for the
purchase of a skid steer loader (V&E-145).
The existing skid steer, unit 797, meets replacement criteria set forth in the City’s vehicle
replacement policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all
vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points
and above meets the category of “needs immediate consideration.” The 2013 skid steer due for
replacement scored 38 points.
The skid steer is a valuable piece of equipment used for road construction, park projects, and
various landscaping projects.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No. Item Vendor Amount
T-631(5)
133384
2018 Bobcat T650 T4 Compact
Track Loader
Tri-State Bobcat Inc. $54,314.10
Total Purchase $54,314.10
Unit 797 Trade-In $29,314.10
Total Remittance to Vendor $25,000.00
Tri-State Bobcat has offered a trade-in on Unit 797 for $29,314.10. Staff feels this is a good offer
compared to previous trade-ins and the current used market.
Tri-State Bobcat is offering an Annual Equipment Trade-Out Program. This program allows the
City to purchase a new Bobcat T650 T4 Compact Track Loader annual for $5,000, which is the
estimated depreciation value. The City will be responsible for routine maintenance and non-
warranty repairs. Staff recommends enrollment in the Tri-State Bobcat, Inc. Annual Trade-Out
Program as the City will save approximately $6,500 per year in maintenance and repair costs. The
majority of the savings will come from not having to buy and replace wear items such as tracks,
sprockets, hoses, and belts. Additional savings will come from major repairs being covered under
warranty and less downtime.
Attachments
• Tri-State Bobcat Inc. Quote (1 page)
• Annual Trade-Out Program (1 page)
Recommended Action
Motion to approve purchase of a 2018 Bobcat T650 T4 Compact Track Loader from Tri-State
Bobcat Inc. in the amount of $54,314.10.
Motion to approve trade-in of Unit 797 from Tri-State Bobcat Inc. in the amount of $29,314.10.
Motion to enroll in Tri-State Bobcat Inc. Annual Trade-Out Program.
Product Quotation
'
Bobcat@ Quotation Number: 27757DO27780
Date: 2018-02-09 11:13:46
Ship to Bobcat Dealer Bill To
City of Golden Valley Tri-State Bobcat Inc,Burnsville,MN City of Golden Valley
7800 Golden Valley Rd 1200 HWY 13 E 7800 Golden Valley Rd
Golden Valley, MN 55427 BURNSVILLE MN 55337-2214 Golden Valley, MN 55427
Phone: (763) 593-3981 Phone: (952)894-0894 Phone: (763) 593-3981
Fax: (763) 593-8024 Fax: (952)894-5759 Fax: (763) 593-8024
---------------------------
Contact: Jon Quirk
Phone: 952-894-0894
Fax: 952-894-5759
Cellular: 612-282-9805
E Mail:jonq@tristatebobcat.com
Description Part No Qty Price Ea. Total
T65O T4 Bobcat Compact Track Loader M0271 1 $42,144.90 $42,144.90
Factory Installed A91 Option Package M0271-Pot-A91 1 $7,079.10 $7,079.10
Cab enclosure with Heat and AC Deluxe Instrument Panel
High Flow Hydraulics Keyless Start
Sound Reduction Attachment Control Kit
Hydraulic Bucket Positioning Cab Accessories Package
Power Bob-Tach 3-Point Seat Belt
Two Speed Travel
Selectable Joystick Controls(SJC) M0271-Rol-004 1 $661.50 $661.50
Air Ride Seat 3 pt Belt M0271-ROS-C12 1 $219.80 $219.80
17.7"Rubber Track M0271-Rog-CO2 1 $1,045.80 $1,045.80
Roller Suspension Carriage M0271-R21-C13 1 $1,146.60 $1,146.60
Radio M0271-R26-CO2 1 $291.90 $291.90
Dealer Installed Backup Camera 1 $450.00 $450.00
Attachments 80" C/I Heavy Duty Bucket 6726344 1 $1,074.50 $1,074.50
--- Bolt-On Cutting Edge, 80" 6718008 1 $200.00 $200.00
Total of Items Quoted $54,314.10
Dealer P.D.I. $0.00
Freight Charges $0.00
Dealer Assembly Charges $0.00
Trade-in T650 s/n A31`016975, A91, ACS 1933 hours ($29,314.10)
Quote Total - US dollars $25,000.00
Notes:
Pricing per MN State Contract# 133384
All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes.
Customer must exercise his purchase option within 30 days from quote date.
Customer Acceptance: Purchase Order:
Authorized Signature:
Print: Sign: Date:
�. 1200 Highway 13 East 71 Minnesota Avenue 588 Outpost Circle
47. AState BONN Burnsville, MN 55337 Little Canada, MN 55117 Hudson, W1 5401E
952-894-0894 651-407-3727 715-531-0801
SALES•SERVICE-RENTALS-PARTS Fax: 952-894-5759 Fax: 651-217-5770 Fax: 715-531-0805
Marshall Beugen
City of Golden Valley
7800 Golden Valley Road
Golden Valley MN 55427
Tri State Bobcat will provide a new Bobcat T650 Compact Track Loader equipped with the following options:
A91 Pkg.
Roller Suspension
SJC Controls
Backup Camera
Radio
80"C&I HD Bucket W/Bolt on edge
For annual trade out of$5000 per year for the next 5 years till 2024.Customer is responsible for routine
maintenance and any non-warranty repairs.
Sincerely
n Quirk
Vice President
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. F. Approve Equipment Rental Agreement for Electric Golf Cart GPS Equipment and Service
Prepared By
Ben Disch, Brookview Golf Manager
Rick Birno, Parks & Recreation Director
Summary
The new electric golf carts are designed to provide GPS services on each cart. The new GPS
service has become prevalent for golf carts and an expectation for groups and corporate outings.
The new service provides opportunities to dramatically increase course and parking lot safety,
patron information updates, golf course layout/hole information, advertising and facility
information. In addition direct GPS communication provides weather alerts, a location finder,
battery power notifications, pace of play notifications, security for each cart and increased
efficiency for food and beverage service delivery. Staff is recommending leasing the equipment
and signing a service agreement for four years. Agreement includes all the GPS equipment,
installation, programming, training, technical assistance, program updates and replacement in
the event of product failure. The monthly fee for the GPS program is $5,490.00 and is payable
over the six month annual golf season. The total annual expense is $32,940.00. The funding is
available in Brookview Golf Course 7151.6440, other contractual services.
The fee for golf cart rentals has been raised $1.00 per-person for the 2018 season for the
addition of the GPS services. The user fee is expected to cover the annual expense for the GPS
services.
Attachments
• Equipment Rental Agreement (5 pages)
Recommended Action
Motion to authorize staff to sign equipment rental agreement with GPSI Leasing II - Accord, LLC.
for GPS equipment and service.
PEquipment Rental,Agreement
16=24t Febmw 1%2M$Clrstelrier k�orTlration
Ful Legal Name(Taomwo Cowie Name
City of Golden Valley,Minnesota Brookview Golf Course
Eminent LocatimU CiW C=W ftW zip TWO of
-200 Brookview Parkway.Golden Valley.MN 55426 Munidpaldy
Bffm CWCQ~Tase1ZV rrg0—Q organiralion lwisdicaon
+City of Golden Valley,ATTN:Accounts Payable,7800 Golden Valley Road,Golden Minnesota
Valley,MN 55427
Wing Cermet Name Trae Tax Idea0wilm Number
We Ward Superintendent5tZ- 414=5190
Coume InfonvAtion
hfRoles I GaNcarComoeary hvri ianTypo
18 (60)2018 Club Car Precedent Falrtary—April 2018
1 2015 Ckrb Car Cafe Express
Eq0Wpment
Quantay Equipment Doscri bon Selaolad opumm
61 Visage Display units installed an golf tarns ❑Tournament Correct
❑Video Flyovers
❑Adman Pro
®Mobile APP
SaeaaacIMEt 0itAtara
ardand>dae,a oraaa�aAipsorL
Term and Pa merits
48 Temr I t0°a M ] F 1041 A X ] 7 A DepautS 8 N D
$SAW-00 phs tm 640) 1 a Y X X X X Y
ea N
TEPJM AMO CONDInONS e
1. §MM Cwt onw dud rent a mobile you latormauon system oompnised of ate agspinaK astad above enabled wilt the selected fa ul re vat
descnbed on Exh4*A(Ihe'System-).
2 The twn orchis Agreemeeht(ihdudn9 any emangiane hereto,the-r—re)etwN eoawmenee on tum ERadire oeft and run for a Imm ar
rorty-eight(.nanfk Ilam ma-vera of comp>etiarr la,desned in edli it a atUChed I,ereol.line Term ormis Agreement WON be
mdended sift coodusion offt indial Term W eddi conal one-year Terms urdess teambu ted by ofti party upon not less atan 90 days
writlan notice prior tome conchmon cribs am aarerY Term.
3. Iert CtaAWW abed make SI Payments sued it this Agrearlwrt aocordirlg to**payment farms allow beginning on the trate of
C—Pletion,GPSL requires one Paymamt as a seauXy deposit in advance v t rol um of ribs signed Adreament The security depoel wil be
applied at the and of the itibial or any extension bean,provided Customer has satisfied as payment and equipment returnobligation.
Customer shat enrol in the aubamadc:payment plan to haws a0 Payments made Uvouugh electronic bunds transfer('F.F-n forgo Term.GPSL
vA draft the fust molds Payment gumMh EFT upon tlta Date of Completion If Customer is restricted or othenwise dines to enrm0 in EFT,
the first month's Payment is due in advance in addition to the seamity deposit M the Date of Completion is be ween the 1,and 15*day of
to month,all Payments vmlt be due on the 1 till'day of each morph.If the Data of Completion is babwoeo the Wh and the last day of ittea
month,as Payments va7 be due on no I Oday of each month.Aa amourts payable under We Agreement are payable at GPSUS address
below or at such atlter address as GPSL may speck in vin"*m time to time_Time m of the essence for all obligations arising heramter.
4. Tis and ICustmoor is required to pruride and maintain nsurauce related to ale System.and to pay any property,use and ottrer
taxes related to dries Agreement or the System.{Sea secdorw 7 and 17.3 on tine folowig pages}.N Cudomer is taxremampt.Cu3kw Ter
agrees to p wde satisfactory eadence of exemption.
5. Ina aatiorL GPSL shad deltvef and instal We System ai Customers location above based on the Installation Terme and Cotrapam.set ibtlh
in ExtdW B.
OL Mai�SenAm GPSL shall provide InairOwwrice service based an tura Semite Terms and Conditiarm sat iorth in E*"C.for a
Period beginning with Ute Daft of Comyetion arra enditq at the c oncl®on afthe Term.
SEETHE FCLu.OWW PALM FOR AMMONAL TERMSAM OONOITIONS
TMAGRE39W,EFFE=WEASOFTHEDATEBELON.ISeYANDSEPAEEf1GPSLANDCUSTOMERANDO TTOTFETERMSANpCON MOMMWEO
ON THS ANOTiE FOLLO WW PAGES.9A"CH PERTAIN TO THS AGRt EMWAND VA*W CUSTOMER ACIOOA�HAVING READ.TMAGRWMff Is NOIR
wNmeaLIN ILAOCeF`TEDUYOFUL.CUSTOMI R CERWIES ALL ACIPOW ReQW=TO AUTHORIW TMW=UTMOF71"AGl 33011T.NCLUI)M
CUSTOMER'S AUTHORITY KWE BEEN FULRI I®.ACCWIAKCE OF THIS AGF49EMENT IS '�u'T TO FINANCIAL QUALWATION AND CRE0r1YaORTHIMESS OF
CUSTOMER CUSTOMER SHALL PROVM ACREDIT APPLICATION AND FINANCIAL STATEMENTS AS REQUESTED sY QPSL.THIS AGREEMENT SHALL EXPIRE AND BE
or NO FORCE AND 0MCT IF PW 8W-1UTED 9V WTh i PARTWZS Vanish 30 DAYS AFTER THE ISSUED DATE ABOVE.
GM Leasing M-Accord.LLC("GPSL") I CuFr mm
1074 N.Orange Ave.,Sarasota,Florida,34236 coy of Gaden Valley,Minnesota
(GPSL Rental Agreement Term and Conditions Continued)
7. Taxes.All Payments made under this Agreement shall be net to GPSL.Customer shall pay ail taxes,tax pass along,assessments,and any sales,
use,personal property,privilege,value-added taxes,import duties,excise taxes and import brokerage fees incurred in connection with the System
or otherwise with respect to this Agreement.If the System is subject to personal property tax,GPSL shall have the option to bill and collect these
charges when assessed or to establish a personal property tax account("PPTA"). If a PPTA is established,GPSL shall trill Customer and
Customer shall pay GPSL a monthly assessment based on the average annual assessment charges in the State in which the System Is
located. GPSL shall have the right to change the monthly assessment based on the actual annual assessment. At the expiration of this
Agreement,Customer shall pay us for any deficiency in the PPTA. If,at the expiration of this Agreement.there are any excess funds in the PPTA,
GPSL shall pay that amount to Customer.
8. Ownership,GPSL is the owner and has title to the System.The only right,title or interest Customer shall have in the System shall be under the
terms of this Agreement. This is a rental of cersonal orooerty and Customer aorees to do evervthino necessary or reasonably requested by GPSL
EXHIBIT A
Viisage System Description
E ui ment
Gkranttly EQuipmert Dsseriphon
81
Visage Display units installed on golf cars
The System will be enabled with the selected Features as described below.
Product Dostri 'q�
Visage • Mapping,Full Course Graphics,
• Graphical Hole Overview for all holes with associat Dd distance
information,
• Wi-Fi Coverage of Cart-barn&Staging Area,
• Food&Beverage Ordering,
• Guardian SVC*,
• Action Zone with Messaging,
• Two-way Messaging,
• On-car Scorecard,
• Car Positioning,
• Pace of Play,
• Blind Shat Warning,
• Tee Shat Distances,
• Pin Placement Manager,
• Marshall Car Features,
• AdMan
'Only available on Club Gar Precedent model vehicles(set max
vehicle speed on Electric vehicles only).
Selected Options:
❑Toumamerrt Connect(protides for integration with tournamerd
management software contracted separaWly)
❑Video Flynn irs
❑Adnan Pro
®Mobile App
(®Indicates selected)
�taa otsot�L
GPSL Rerdal Agmwwd
EXHIBIT B
Installation Terms and Conditions
1. To facilitate Installation,Customer agrees to provide the following:
a. Access to all areas of the site where System is to be installed.
b. Facility information that Customer can provide such as GPS data, mapping data,facility design,graphics,
photographs or aerial photos.
c. Physical,mechanical, and electrical modifications reasonably requested for System installation.
d. An unrtrieted broadband infarct connection at each o4 dation on the Golf Coeurae that needs
access to the Visage Systgm llncludina FSB order fulfillmend for the duration of this Agreement for
System installation,monitoring and maintenance service.The Internet connection must provide the
following minimum speeds as measured by online testing tools found at sites such as
www.speakeasy.net
Minimum 120 carts or more 180 carts or more
Download speed(Mbit/sec): 1,5 2.25 3.0
Upload speed(Mbittsec): 0.5 0.75 1,0
e. Battery power to the Golf Car-mounted units at all times, and Customer agrees to allow power to be
drawn from the Golf Course irrigation system(or other power sources)to supply radio repeater stations
as needed.GPSL requires Customer must use deep-cycle batteries for all gas powered vehicles on
which display units will be installed.
f. The golf car fleet on-site and ready for installation.
g. Not less than two Customer staff members full time for three days(per 19 holes)to provide labor to
assist GPSI with installation of the golf cart mounted display components including removal of any prior
existing hardware.Customer's personnel during this period will be trained on the installation,
maintenance and replacement of the display units.
2. Training.GPSL shall provide System training at the time of installation.Customer shall make available,as
requested by GPSL,all pertinent staff members for training. In the event Customer requires additional training
after installation of the System,such training shall be quoted and billed as on-site non-warranty Service.
3. Customer Representative.Customer shall designate one employee to act as the liaison between GPSL and
Customer("Customer Rep"). Customer Rep is responsible for facilitating all Customer obligations as required
under this Agreement.
4. CgM I 'on.When GPSL has completed installation of the items required by this Agreement,GPSL will notify
Customer and the date of that notice shall be the"Date of Completion"for purposes of this Agreement. Upon the
Date of Completion, Customer agrees to promptly execute and deliver to GPSL the System delivery and
acceptance certificate,which shall be provided by GPSL.Customer shall not withhold such execution and delivery
documentation provided the System is performing in a commercially reasonable manner. Without limiting the
foregoing,and without providing a defense to Customer if Customer unreasonably withholds acceptance of the
System, if Customer intends to withhold acceptance of the System,Customer shall provide GPSL written notice of
Customer's intention to withhold acceptance and the specific reasons for such withholding of acceptance and
further the specific actions Customer requests that GPSL take in order for Customer to accept installation of the
System.In the event that Customer does not provide GPSL with a written notice of intent to withhold the System
delivery and acceptance documentation and the reasons therefore within three(3)days of the Date of Completion,
the System shall be deemed to be accepted in all regards;provided however,this shall not relieve Customer of its
obligation to provide written delivery and acceptance documentation to GPSL as provided herein and failure to
provide written acceptance shall be a material and substantial breach of this Agreement.
5. Post Installation Modifications.This Agreement provides for installation of the System based on the golf course
and facilities as configured on the date of this Agreement. Customer acknowledges that modifications required
after the original installation witJ be provided for an additional charge unless specifically included in this Agreement.
Examples of such modifications are those that may be required due to environmental changes(vegetation growth
or new construction)or re-configuration, renovation or changes to the golf facilities.
11-10.4 013017L
GPSL Rern91 Agreement
EXHIBIT C
Service Terms and Conditions
1. Scope of Service.
1.1. Defective Components. GPSL shall provide maintenance service as provided for in paragraph 2.3 and 2.4,
at its expense,to repair, modify or replace System components,as necessary that are defective in
workmanship("Service").GPSL does not warrant that the operation of the System shall be uninterrupted or
completely error-free.
1.2. clu io s.Service shall not include: (1)maintenance,repair or replacement of parts damaged or failing to
operate due to acts of God, including without limit storms, atmospheric disturbances,lightning,fire,hail,
and flood;acts of government, including war;catastrophes, accident,neglect,misuse,failure of satellites,
failure of electrical power,fault or negligence of Customer,causes external to the System or from any other
cause beyond the control of GPSL;(2)service and repair of accessories,attachments,or any other devices
that are not part of the System; (3)changes,modifications or alterations in or to the System required due to
new construction or changes to the golf course or facilities;(4)graphical changes after acceptance of the
System, (5)software damage caused by unauthorized use.
2. Customer Responsibilities
2.1. Problem Notification. Customer agrees to promptly notify Customer Support in the event of any System or
component failure and provide diagnostic assistance to support GPSL's service efforts.
2.2. To Contact Customer Support.Customer shall have reasonable access to Customer Support during
business hours. Customer Support provides user support,troubleshooting,and diagnostic assistance and
is Customer's point of contact for reporting system problems or requesting service.
a. For all routine requests and status inquiries, contact Customer Support via email to
support@gpsindustries.com.
b. To report emergency or critical system issues,contact Customer Support by calling the toll free
Customer Support line at 888-575-2901.
2.3. Component Replacement.Customer agrees to perform the task of changing out replacement components
provided by GPSL.Customer will be billed for repair or replacement of returned components that have
been damaged due to causes not covered by Service as described in paragraph 1.2.
2.4. RMA request for defective components.A Return Materials Authorization number(RMA)is required for the
return of any defective component.To obtain an RMA, Customer must contact the Customer Support
center at 888-575-9.901. If Customer Sunoort determines that the component must be returned for repair.
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. G. Acceptance of Donation for Isaacson Park Improvements
Prepared By
Rick Birno, Director of Parks & Recreation
Summary
As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by
the City Council by resolution and be approved by a two-thirds majority of the Council. A cash
donation must be acknowledged and accepted by motion with a simple majority. We have
prepared the following resolution detailing the specific donor and their fiscal gift for your
consideration.
Attachments
• Resolution accepting a Donation from the Golden Valley Little League Youth Baseball
Association for improvements at Isaacson Park (1 page)
Recommended Action
Motion to adopt Resolution accepting a Donation from the Golden Valley Little League Youth
Baseball Association for improvements at Isaacson Park.
Resolution 18-23 April 3, 2018
Member introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING A DONATION FROM THE
GOLDEN VALLEY LITTLE LEAGUE YOUTH BASEBALL ASSOCIATION FOR
IMPROVEMENTS AT ISAACSON PARK
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of the
Council. A cash donation must be acknowledged and accepted by motion with a simple
majority.
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following
grants and donations on behalf of its citizens:
Golden Valley Little League Youth Baseball Association for the replacement and
relocation of the entrance stairs and improved trail access at Isaacson Park in the
amount of $5,000.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. H. Amendment to the 2018 General Fund Budget
Prepared By
Sue Virnig, Finance Director
Summary
Staff is requesting a budget amendment to the 2018 Budget for the following:
The Inspections Division is anticipating a high volume of building permit applications this
construction season, including multiple apartment structures, which will put pressure on staffing
levels with the increased number of inspections that will be required. A temporary Building
Inspector will be hired in April to help with this increase in work load. The position would work 28
or fewer hours per week and would be retained less than six months. This position was not
included in the 2018 Budget but would be added only after the activity warranted the need. This
budget adjustment is $42,000.
The Budget adjustment would be paid for by the increase in building permits for a total of
$42,000. The resolution attached would allow for this amendment.
Attachments
• Resolution Amending the 2018 General Fund Budget (1 page)
Recommended Action
Motion to adopt Resolution amending the 2018 General Fund Budget.
Resolution 18-24 April 3, 2018
Member introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE 2018 GENERAL FUND BUDGET
WHEREAS, in 2018, the number of building permits issued created need for
additional personal to complete the inspections; and
WHEREAS, the revenue from the permits will fund the needed personal; and
WHEREAS, this amendment allocates a general fund revenues to those
expenditures for each area outlined below.
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that
the 2018 Amended General Fund Budget are hereby given final approval.
DIVISION
DESCRIPTION
AMOUNT
Expenses
015 Inspections (1162.6130) $42,000
Fund Balance
Building Permits (1000.4101) $42,000
TOTAL 2018 BUDGET
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. I. Call for Public Hearings for the Special Assessments and Improvement Project for Xenia Avenue
South and Golden Hills Drive
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, Assistant City, Engineer
Summary
At the March 2, 2016, City Council meeting, staff was directed to prepare a feasibility report for the
Xenia Avenue South and Golden Hills Drive Improvement Project. The feasibility report for this
project has been prepared by the consulting engineering firm of WSB and Associates, Inc. and will
be presented at the public hearing. The feasibility report outlines a project that includes
construction of turn lanes and medians, sidewalks, an improved rail crossing at Golden Hills Drive,
storm sewer modifications, traffic signal upgrades, and accessibility improvements.
Streets within the proposed project area are listed below:
• Xenia Avenue South from I-394 north ramps to Laurel Avenue
• Golden Hills Drive from Colorado Avenue South to Turners Crossroad South
• Laurel Avenue from Colorado Avenue South to Turners Crossroad South
These streets will be overlaid with new pavement at the completion of the project.
The estimated total project costs are as follows:
Estimated Construction Costs = $1,025,000
Estimated 25% Indirect Costs = $ 320,000
Total = $1,345,000
The special assessments for the proposed project are based off of the total daily trip generation
and front footage of each adjacent property. Financing for the project was included in the Street
Capital Improvement Program (S-037) for $1.5 million. Total Assessments on the project are
$700,911.32.
Staff has held meetings with affected property owners providing information regarding the project
scope and schedule, including proposed special assessment information. However since those
meetings, the proposed special assessment amounts have been reduced by approximately half of
the original amount. The public hearing for the proposed projects will be held at the May 1, 2018,
City Council meeting.
This project will also utilize Municipal State Aid funding in addition to special assessments.
Additional discussion regarding project details and financing will be included in the feasibility
report.
Attachments
• Project Location Map of Assessed Properties (1 page)
• Resolution Providing for Public Hearing on May 1, 2018 on Certain Proposed Public
Improvements, Xenia Avenue South and Golden Hills Drive Improvement Project, Proposed
Project 16-09 (2 pages)
Recommended Action
Motion to adopt Resolution providing for Public Hearing on Certain Proposed Public
Improvements, Xenia Avenue South and Golden Hills Drive Improvement Project #16-09.
Motion to call for a Public Hearing for Certification of Special Assessments for May 1, 2018 at 6:30
pm and publish the required hearing notices.
Circle DownTurners Crossroad SGolden Hills Dr
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Assessed Propert ies
Disclaimer: This is not a legal certificate of survey.0 390 780195Fe et
Sources: Print Date: 3 /29/2018-Hennepin County Surve yors Office for Property Lines (2018).-City of Golden Valley for all other layers.I
Resolution 18-25 April 3, 2018
Member introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR PUBLIC HEARING ON CERTAIN PROPOSED
IMPROVEMENT PROJECT NO. 16-09
XENIA AVENUE AND GOLDEN HILLS DRIVE PUBLIC IMPROVEMENT PROJECT
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as
follows:
1. In conformity with the provisions of Minnesota Statutes, Chapter 429, this Council
proposes to construct certain proposed public improvements within the City as stated in the
form of notice included in paragraph 4 hereof.
2. The Engineer for the City has reported to the Council advising it in a preliminary way
that the proposed public improvements are feasible and that they should be made as
proposed and not in connection with some other improvements.
3. A public hearing shall be held on the proposed improvements on May 1, 2018, in the
Council Chambers at City Hall at 6:30 pm.
4. The Clerk is authorized and directed to cause notice of the time, place and purpose
of said meeting to be published for two successive weeks in the NEW HOPE/GOLDEN
VALLEY SUN POST, the official newspaper of the City, the first of said publications to be in
the issue of said paper dated April 12, 2018, and the last of said publications to be in the
issue dated April 19, 2018. Such notice shall be substantially the same as in the attached
form.
__________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon:
the following voted in favor thereof; and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution 18-25 -2- April 3, 2018
NOTICE OF PUBLIC HEARING ON CERTAIN
PROPOSED PUBLIC IMPROVEMENT
PROJECT NO. 16-09
XENIA AVENUE AND GOLDEN HILLS DRIVE IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN that the City Council of the City of Golden Valley, Hennepin
County, Minnesota, will meet on Tuesday, May 1, 2018, at 6:30 p.m. at the Golden Valley
City Hall, 7800 Golden Valley Road, in said City for the purpose of holding a public hearing
on certain proposed public improvements.
The City Engineer’s estimated cost and the area where said improvements will be
constructed and which it will serve is as follows:
Xenia Avenue and Golden Hills Drive Public Improvement Project:
All properties in the NW ¼ of Section 4, Township 117, Range 21 and the NW ¼ of Section
30, Township 29, Range 24; within the City of Golden Valley, Hennepin County, Minnesota,
that are adjacent to the following streets:
• Xenia Avenue South from I-394 north ramps to Laurel Avenue
• Golden Hills Drive from Colorado Avenue South to Turners Crossroad South
• Turners Crossroad from Circle Down to Interstate 394
Xenia Avenue and Golden Hills Drive Total Project Estimated Cost: $1,345,000
From: La Mere-Anderson, Denise
Sent: Tuesday, March 20, 2018 7:41 AM
To: Cruikshank, Tim <TCruikshank@goldenvalleymn.gov>; Clausen, Joanie
<JClausen@goldenvalleymn.gov>
Cc: Erickson, Brian <BErickson@goldenvalleymn.gov>
Subject: Resignation
Tim and Joanie,
It has been my privilege to serve the GVHSF as a member for the past 3.5 years (and
as the chair for the past 2). I am writing to advise you that I have made the decision to
resign from the GVHSF commission immediately following Run the Valley this year.
The commission is an important asset to our city and the work we do makes a
difference to the lives of our friends, neighbors, and citizens. We are incredibly lucky to
have a staff liaison who works tirelessly to ensure that we meet our goals and
objectives, and I am grateful for all that Brian does to ensure our ability to serve the city.
With several open seats now on the GVSHF, it is an excellent time for new voices to be
heard. (Kathryn Frommer and Andrea MacArthur have both announced their
resignations recently also.)
Thank you for the opportunity to serve in this way.
Denise La Mere
Executive Summary For Action
Golden Valley City Council Meeting
April 3, 2018
Agenda Item
3. K. Receipt of February 2018 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The monthly financial report provides a progress report of the following funds:
∼ General Fund Operations
∼ Conservation/Recycling Fund (Enterprise Fund)
∼ Water and Sewer Utility Fund (Enterprise Fund)
∼ Brookview Golf Course (Enterprise Fund)
∼ Motor Vehicle Licensing (Enterprise Fund)
∼ Storm Utility Fund (Enterprise Fund)
∼ Equipment Replacement Fund (Capital Projects Fund)
∼ Brookview Center (Special Revenue Fund)
∼ Human Services Fund (Special Revenue Fund)
∼ Building Improvement Fund (Capital Projects Fund)
∼ Park Improvement Fund (Capital Projects Fund)
General Fund Operations: As of February 2018, the City has used $2,522,654 of fund balance to
balance the General Fund Budget.
Attachments
• February 2018 General Fund Financial Reports (2 pages)
• February 2018 Conservation/Recycling Fund (1 page)
• February 2018 Water and Sewer Utility Fund (1 page)
• February 2018 Brookview Golf Course (1 page)
• February 2018 Motor Vehicle Licensing (1 page)
• February 2018 Storm Utility Fund (1 page)
• February 2018 Equipment Replacement Fund (1 page)
• February 2018 Brookview Center Fund (1 page)
• February 2018 Human Services Fund (1 page)
• February 2018 Building Improvement Fund (1 page)
• February 2018 Park Improvement Fund (1 page)
Recommended Action
Motion to receive and file the February 2018 Financial Reports.
Over %
2018 February YTD (Under)Of Budget
Budget Actual Actual Budget Expend.
001 Council $350,935 31,938 47,291 ($303,644)13.48%
003 City Manager 813,410 56,601 109,028 (704,382)13.40%
004 Transfers Out 1,982,580 0 882,580 (1,100,000)44.52%(1)
005 Admin. Services 1,986,970 92,410 211,465 (1,775,505)10.64%
006 Legal 158,100 22,072 22,072 (136,028)13.96%(2)
007 Risk Management 310,000 1,000 1,000 (309,000)0.32%
011 General Gov't. Bldgs.732,680 65,376 91,979 (640,701)12.55%
016 Planning 409,655 25,263 41,631 (368,024)10.16%
018 Inspections 769,280 54,644 90,016 (679,264)11.70%
022 Police 6,204,575 418,453 739,282 (5,465,293)11.92%
023 Fire 1,496,150 89,301 243,343 (1,252,807)16.26%
035 Physical Dev Admin 309,505 24,772 40,798 (268,707)13.18%
036 Engineering 776,095 54,626 79,252 (696,843)10.21%
037 Streets 1,790,925 130,350 233,191 (1,557,734)13.02%
066 Park & Rec. Admin.737,210 57,915 94,213 (642,997)12.78%
067 Park Maintenance 1,215,945 74,270 126,892 (1,089,053)10.44%
068 Recreation Programs 445,385 31,939 51,569 (393,816)11.58%
TOTAL Expenditures $20,489,400 $1,230,930 $3,105,602 ($17,383,798)15.16%
(1) Tranfers will be made in June, 2018 except for Equipment Transfer of $882,580.
(2) Legal services are billed thru January.
City of Golden Valley
Monthly Budget Report - General Fund Expenditures
February, 2018 (unaudited)
Division
16.67%
Over %
2018 February YTD (Under)of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $17,253,460 0 0 ($17,253,460)0.00%(1)
Licenses 220,980 15,716 45,285 ($175,695)20.49%
Permits 887,785 68,783 223,944 ($663,841)25.23%
State Aid 52,375 0 0 ($52,375)0.00%(2)
Charges For Services:
General Government 25,250 452 4,000 ($21,250)15.84%
Public Safety 160,900 28,588 67,258 ($93,642)41.80%
Public Works 163,600 12,341 14,319 ($149,281)8.75%
Park & Rec 415,550 28,725 45,570 ($369,980)10.97%
Other Funds 691,500 60,344 114,802 ($576,698)16.60%
Fines & Forfeitures 320,000 31,251 31,250 ($288,750)9.77%(3)
Interest On Investments 75,000 0 0 ($75,000)0.00%(4)
Miscellaneous Revenue 193,000 15,876 31,520 ($161,480)16.33%
Transfers In 30,000 2,500 5,000 ($25,000)16.67%(5)
TOTAL Revenue $20,489,400 $264,576 $582,948 ($19,906,452)2.85%
Notes:
(1) Payments are received in July, December, and January (delinquencies).
(2) Police Training will be paid in August. Safe and Sober is billed on time spent.
LGA is paid in July, Dec ($37,185 total).
(3) Fines/Forfeitures are thru for January 2018.
(4) Investment income is allocated at year end.
(5)Transfers are monthly.
Percentage Of Year Completed
City of Golden Valley
Monthly Budget Report - General Fund Revenues
February 2018 (unaudited)
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 42,875 0 0 (42,875)0.00%(4)
Recycling Charges 382,520 33,944 33,961 (348,559)8.88%(2)
Miscellaneous Revenues 8,000 0 0 (8,000)
Interest on Investments 4,000 0 0 (4,000)0.00%(1)
Total Revenue 437,395 33,944 33,961 (403,434)7.76%
Expenses:
Recycling 461,605 4,291 8,583 (453,022)1.86%(3)
Total Expenses 461,605 4,291 8,583 (453,022)1.86%
(1) Interest Earnings are allocated at year-end.
(2) Includes utility billings thru February 2018.
(3) This amount is for monthly transfers.
(4) Grant reduced due to no compost program.
City of Golden Valley
Monthly Budget Report - Conservation/Recycling Enterprise Fund
February 2018 (unaudited)
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Water Charges 4,571,280 334,866 431,510 (4,139,770)9.44%
Emergency Water Supply 183,080 15,772 20,454 (162,626)11.17%
Sewer Charges 3,512,300 361,245 450,982 (3,061,318)12.84%
Meter Sales 20,000 3,247 6,660 (13,340)33.30%
Penalties 130,000 (3,751)13,936 (116,064)10.72%
Charges for Other Services 100,000 4,505 24,364 (75,636)24.36%
State Water Testing Fee Pass Through 46,000 3,999 4,171 (41,829)9.07%
Sale of Assets 10,000 0 0 (10,000)0.00%
Franchise Fees 1,000,000 0 0 (1,000,000)0.00%
Certificate of Compliance 75,000 6,750 10,400 (64,600)13.87%
Interest Earnings 25,000 0 0 (25,000)0.00%
Total Revenue 9,672,660 726,633 962,477 (8,710,183)9.95%
Expenses:
Utility Administration 2,930,400 270,385 434,477 (2,495,923)14.83%
Sewer Maintenance 3,088,750 232,279 450,042 (2,638,708)14.57%
Water Maintenance 4,712,065 697,817 736,197 (3,975,868)15.62%
Total Expenses 10,731,215 1,200,481 1,620,716 (9,110,499)15.10%
City of Golden Valley
Monthly Budget Report - Water and Sewer Utility Enterprise Fund
February 2018 (unaudited)
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Green Fees 920,950 0 0 (920,950)0.00%
Driving Range Fees 180,000 0 0 (180,000)0.00%
Par 3 Fees 170,000 0 0 (170,000)0.00%
Lawn Bowling 30,000 0 0 (30,000)0.00%
Pro Shop Sales 90,000 531 562 (89,438)0.62%
Pro Shop Rentals 300,000 2,195 2,627 (297,373)0.88%
Concession Sales 889,960 47,038 95,117 (794,843)10.69%
Other Revenue 182,500 11,925 12,125 (170,375)6.64%
Interest Earnings 5,000 0 0 (5,000)0.00%(1)
Less: Credit Card Charges/Sales Tax (30,000)(3,353)(3,347)26,653 11.16%
Total Revenue 2,738,410 58,336 107,084 (2,631,326)3.91%
Expenses:
Golf Operations 802,410 45,747 79,424 (722,986)9.90%(2)
Course Maintenance 1,219,520 109,381 141,386 (1,078,134)11.59%
Pro Shop 124,400 1,500 16,109 (108,291)12.95%
Grill 647,710 72,004 131,117 (516,593)20.24%
Driving Range 74,300 724 724 (73,576)0.97%
Par 3 Course 26,640 0 0 (26,640)0.00%
Lawn Bowling 8,380 0 0 (8,380)0.00%
Banquet Staffing 25,400 1,847 3,213 (22,187)12.65%
Total Expenses 2,928,760 231,203 371,973 (2,556,787)12.70%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
City of Golden Valley
Monthly Budget Report - Brookview Golf Course Enterprise Fund
February 2018 (unaudited)
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 2,880 0 0 (2,880)0.00%(1)
Charges for Services 469,965 38,827 77,531 (392,434)16.50%
Total Revenue 472,845 38,827 77,531 (395,314)16.40%
Expenses:
Motor Vehicle Licensing 423,335 36,146 65,631 (357,704)15.50%
Total Expenses 423,335 36,146 65,631 (357,704)15.50%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund
February 2018 (unaudited)
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 50,000 0 0 (50,000)0.00%(1)
Interest Earnings-Other 0 0 0 0
Storm Sewer Charges 2,475,000 196,450 327,428 (2,147,572)13.23%
Bassett Creek Watershed 0 0 0 0
Miscellaneous Receipts 313,300 0 0 (313,300)
Sale or Loss of Assets 0 0 0 0
Total Revenue 2,838,300 196,450 327,428 (2,510,872)11.54%
Expenses:
Storm Utility 2,707,450 75,564 225,546 (2,481,904)8.33%(2) (3)
Street Cleaning 128,595 215 576 (128,019)0.45%
Environmental Control 336,790 18,952 28,403 (308,387)8.43%
Debt Service Payments 65,000 0 31,750 (33,250)0.00%(3)
Total Expenses 3,237,835 94,731 286,275 (2,951,560)8.84%(4)
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and.
(3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF.
(4) Reserves are being used that were planned.
City of Golden Valley
Monthly Budget Report - Storm Utility Enterprise Fund
February 2018 (unaudited)
2018 Equipment Replacement Fund (CIP) - Fund 5700
2018 February YTD
Budget Total Actual Remaining
Revenues:
Positive Performance -2017 1,200,000 0 0 (1,200,000)
Sale of Assets 35,000 7,760 9,153 (25,847)
Miscellaneous 0 2,064 2,064 2,064
DUI Fund Transfer 40,000 40,000 40,000
Interest Earnings (allocated at year end)23,538 0 0 (23,538)
Total Revenues 1,298,538 49,824 51,217 (1,247,321)
Expenditures:
Program #Project Number Project Name
5701 V&E-001 Marked Squad Cars (Police)100,000 0 0 100,000
5702 V&E-002 Computers and Printers (Finance)80,000 287 7,445 72,555 (1)
V&E-009 Front End Loader (Street)260,000 0 0 260,000
V&E-022 Sign Truck (Street)120,000 0 0 120,000
5760 V&E-037 Aerial Ladder (Fire)575,000 0 604,952 (29,952)(2)
V&E-060 Rescue Vehicle (Fire)90,000 0 0 90,000
V&E-095 Pickup Truck (Police)40,000 0 0 40,000
V&E-116 Bobcat Toolcat (Park)50,000 0 0 50,000
V&E-130 Rotary Mower (Park)25,000 0 0 25,000
5709 V&E-135 Body Cameras/Dash Cams/Software (Police)24,070 91,140 91,140 (67,070)(3)
V&E-145 Skid Steer Loader (Street)55,000 0 0 55,000
5710 V&E-151 Fire Pumper (Fire)600,000 0 598,573 1,427
Total Expenditures 2,019,070 91,427 1,302,110 715,533
(1) Computers are replaced every 4-5 years and purchased throughout the year based on available time.
(2) In 2017, this included $400,000 for the first half payment that was not made until 2018.
(3) In 2016, a transfer was made to the equipment replacement fund to purchase video dash cams and body cameras together.
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Brookview CC Rentals 157,815 6,050 11,996 (145,819)7.60%
Backyard Play Area 326,500 19,015 46,163 (280,337)14.14%
Miscellaneous Revenues 5,500 0 0 (5,500)0.00%
Interest on Investments 100 0 0 (100)0.00%(1)
Total Revenue 489,915 25,065 58,159 (431,756)11.87%
Expenses:
General Area Rooms 290,790 19,829 33,283 (257,507)11.45%(2)
Indoor Play Area 107,210 4,533 10,494 (96,716)9.79%
Banquet Facility 87,945 7,907 11,049 (76,896)12.56%
Total Expenses 485,945 32,269 54,826 (431,119)11.28%
(1) Interest Earnings are allocated at year-end.
(2) Staff Time/Supplies for Brookview Rental
City of Golden Valley
Monthly Budget Report - Brookview Center Special Revenue Fund
February 2018 (unaudited)
Over
2018 February YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Pull Tab (10%) Revenues 30,000 3,794 3,794 (26,206)12.65%(3)
Fundraisers 30,000 80 1,409 (28,591)4.70%
Interest on Investments 700 0 0 (700)0.00%(1)
Total Revenue 60,700 3,874 5,203 (55,497)8.57%
Expenses:
Supplies 17,100 0 0 (17,100)0.00%
Allocations 60,000 500 6,525 (53,475)10.88%(2)
Total Expenses 77,100 500 6,525 (70,575)8.46%
(1) Interest Earnings are allocated at year-end.
(2) Allocations in 2018 are $60,000.
(3) Pull Tab revenues are thru January.
City of Golden Valley
Monthly Budget Report - Human Services Fund
February 2018 (unaudited)
2018 Buiiding Improvement Fund (CIP) - Fund 5200
2018 February YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 350,000 0 0 (350,000)(1)
Interest Earnings (allocated at year end)7,718 0 0 (7,718)
Total Revenues 357,718 0 0 (357,718)
Expenditures:
Project Name
Carpet Replacement-City Buildings 30,000 0 0 30,000
Generators 35,000 0 0 35,000
Air Compressor 10,000 0 0 10,000
Installation of Building Security Systems 30,000 3,302 3,302 26,698
Public Buildings Roof Replacement 270,000 0 0 270,000
Workstation Replacements 40,000 1,030 8,329 31,671
Window Replacements-Various Buildings 25,000 0 0 25,000
Total Expenditures 440,000 4,332 11,631 428,369
(1)Transfer will be made in June.
2018 Park Improvement Fund (CIP) - Fund 5600
2017 February YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 300,000 0 250,000 (50,000)
Park Dedication Fee 0 5,550 5,550 0
Hennepin County Youth Sports Grant 150,000 0 100,000 (50,000)
Little League/Youth Associations/Play Eq Grants 15,000 0 18,500 3,500
Other Donations 0 0 21,454 21,454
Golden Valley Community Foundation 0 0 35,000 35,000
Interest Earnings (allocated at year end)4,915 0 0 (4,915)
Total Revenues 469,915 5,550 430,504 (44,961)
Expenditures:
Project Name
Bleacher, Etc Replacement 25,000 23,762 23,762 1,238
Park Trail and Parking Lot Improvements 40,000 0 0 40,000
Play Structure Replacement 55,000 0 82 54,918
Ball Field Lighting 250,000 0 0 250,000
Outdoor Basketball and Hoop Replacement 28,000 0 0 28,000
Park Signage Replacement 10,000 0 0 10,000
Sun Shelter Replacement/Additions 50,000 0 0 50,000
Tennis & Pickle Ball Court Resurfacing 30,000 0 0 30,000
Wildwood Pickleball Courts 60,000 0 0 60,000
Relamp Athletic Field and Rink Lights 25,000 0 0 25,000
Dugout, Fence and Field Replacement 55,000 0 0 55,000
Tennis Court Reconstruction 150,000 0 0 150,000
Total Expenditures 778,000 23,762 23,844 754,156