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04-23-18 PC Agenda AGENDA Planning Commission Regular Meeting Golden Valley City Hall, 7800 Golden Valley Road Council Chambers Monday, April 23, 2018 7 pm 1. Approval of Minutes April 9, 2018, Regular Planning Commission Meeting 2. Informal Public Hearing — Major PUD Amendment— 5430 Glenwood Avenue — Meadowbrook PUD #90, Amendment#4 — PU90-A4 Applicant: Hopkins Public Schools Address: 5430 Glenwood Avenue Purpose: To allow for a 15,000 square foot addition --Short Recess-- 3. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings 4. Other Business • Council Liaison Report 5. Adjournment � �This docun�ent�is av�il�ble is�a{ter�7ate f�rr�n�ts��por��a 72-ha��r requesfi. Pl�ase c�ll �� 763-593-�006(TTY: 763-593-396�}ta n�ake a request. Ex�r�ples af aBternate f�armats � ,� ��7�y ir�clucle I�r�e print,el�ctr�nic, Br�i11e,autliacassette;�te, Regular Meeting of the Golden Valley Planning Commission April 9, 2018 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Conference Room, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, April 9, 2018. Secretary Blum called the meeting to order at 7:11 pm. Those present were Planning Commissioners Black, Blum, Brookins, Segelbaum and Waldhauser. Also present were Planning Manager Jason Zimmerman and Administrative Assistant Lisa Wittman. Commissioners Angell, Johnson and Baker were absent. 1. Approval of Minutes March 12, 2018, Special Planning Commission M'eeting MOVED by Brookins, seconded by Waldhauser and motion carried unanimously to approve the March 12, 2018, minutes as submitted. March 26, 2018, Regular Planning Commission Meeting MOVED by Waldhauser, seconded by Blum and motion carried unanimously to approve the March 26, 2018, minutes as submitted. 2. Informal Public Hearing — Major PUD Amendment— 701 Lilac Drive — Tennant PUD #114 - PU114-A3 Applicant Transforrn Minnesota (Damascus Way) Address: 701 Lilac Drive Purpose:; To modify the boundary of the existing Tennant PUD Zimmerman rerninded the Commission that they reviewed a Tennant PUD Amendment proposal back in October. He explained that a number of the applicant's land use proposals have been withdrawn, but the Damascus Way portion of the proposal which involves removing Damascus from the Tennant PUD is moving forward. Zimmerman referred to a site plan and aerial photos of the property and explained that the applicant is proposing to relocate the Damascus Way facility to the west, outside of the PUD, where a vacant house currently sits. He noted that the Planning Commission already recommended approval of a land use change, a zoning change, and a Conditional Use Permit for Damascus Way. Zimmerman referred to a drawing showing easements and explained that some of them will need to be vacated, rededicated, or created as part of the Final plat. He stated that staff is recommending approval of the PUD Amendment because all six of the necessary findings have been met. Minutes of the Golden Valley Planning Commission April 9, 2018 Page 2 Waldhauser asked if the current Damascus Way property is being incorporated into the Tennant PUD. Zimmerman said not yet, Tennant would own the property, and will add it to the PUD in the future. Black referred to staff's condition regarding stormwater management and asked why Tennant will be responsible when they are not the applicant in this proposal. Zimmerman , stated that Tennant is involved in the PUD agreement for the entire PUD and that stormwater management issues are still being negotiated. Segelbaum asked if this proposal is subject to the PUD amenity point requirements. Zimmerman said no, currently the public amenity points are only required with th�creation of a new PUD, not a PUD amendment. Segelbaum asked if staff attended the neighborhood meeting. Zimmerman said'he did, and one neighbor who lives to the north of the proposed Damascus Way site afso attended. Blum asked why the right-of-way to the south is being attached to the new Damascus Way parcel. Zimmerman stated that it is right-of-way that the City and MnDOT don't want or need. He referred to an aerial photo and showed how it wili be used for a sidewalk connection in the future. Waldhauser questioned why Tennant isn't getting additional right- of-way on their other properties along the frontage road for the future sidewalk. Zimmerman stated that right-of-way will eventually be required for sidewalk as Tennant's PUD proposal moves forward. Drew Johnson, Oppidan Investment Company, helping facilitate on behalf of Damascus Way and Tennant, stated he is in agreement with staff's conditions subject to working out some of the stormwater issues and how the two parcels relate regarding stormwater. Blum opened the public hearing. Seeing and hearing no one wishing to comment, Blum closed the public hearing.; Waldhauser said it seems like this is a small advancement on the larger Tennant PUD proposal they've already discussed. Segelbaum agreed and said it satisfies the requirements and provides benefits in that it makes the PUD more consistent and less of a hodge podge of different properties so he is in favor of this proposal. Blum agreed and said this is a good way for the City to be a partner with property owners and to add some value to the property. MOVED by Brookins, seconded by Blum and motion carried unanimously to recommend approval of a Major PUD Amendment plan for Tennant Companies PUD No. 114, Amendment #3 subject to the following findings and conditions: Findinqs: 1. The modifications do not negatively impact the overall quality of the site, and in fact advance the opportunity for planned improvements to the Tennant Campus by clearing land for future redevelopment. Minutes of the Golden Valley Planning Commission April 9, 2018 Page 3 2. The lot being created previously contained a single-family home, so no significant impacts to desirable portions of the site's characteristics are likely. 3. The proposed amendment would utilize land efficiently by concentrating ongoing uses within one portion of the site and creating opportunities for future redevelopment, allowing for continued growth of the City's tax base. 4. The uses being proposed are consistent with the current uses on the site and with the City's Comprehensive Plan which calls for the preservation and expansion of facilities housing major employers; consistent with other redevelopment goals of the City such as the revitalization of the Douglas Drive Corridor; and would help bring order to an area that is currently a mix of uses and zoning designations and that lacks cohesion. 5. The PUD amendment would not impact the general health, safety, or welfare af the people of the City. 6. The proposed modification does not conflict with the standards applied to the existing PUD and does not invalidate the Intent and Purpose provision of the City Code. Conditions: 1. The recommendations and requirements outlined in the memo from the Engineering Division, dated April 5, 2018, shall become a part of this approval. 2. Easements identified within section one of the Engineering memo (Preliminary Plat) shall be vacated, rededicated, or created as described and included on the Final Plat. 3. The Development Agreement for PUD No. 114 shall be amended to address the timing of construction of the required stormwater treatment system for the existing Tennant campus and the new Lot 2. 4. A park dedication fee of$10,044 shall be required prior to the release of the Final Plat. 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 3. Informal Public Hearing - Conditional Use Permit— 730 Florida Avenue — CU-110 —Amendment#1` ` Applicant: Irnport Auto Sales, LLC Address: 730 Florida Avenue South Purpose: To allow used motor vehicle sales and automotive repair in the I-394 Mixed Use Zoning District Zimmerman noted that this property is a multi-tenant building at the corner of Laurel and Florida Avenues. He explained that the applicant is requesting to amend an existing Conditional Use Permit (CUP) to allow auto sales and repair in the I-394 Mixed Use zoning district. He stated that the existing CUP allows for limited auto repair and that the I-394 Mixed Use zoning district allows auto sales and repair with a CUP for uses occupying more than 10,000 square feet. Minutes of the Golden Valley Planning Commission April 9, 2018 Page 4 Zimmerman discussed the existing conditions and stated that this is the former site of PRISM, and is a 2.8 acre site with a building footprint of approximately 51,700 square feet total. 730 Florida Avenue occupies approximately 24,000 square feet and the parking lot is located on the south half of the lot. Zimmerman stated that the applicant is proposing to construct eight bays for auto repair, and indoor showroom for display, and an office space for customer service. He noted that prior to occupancy, the parking lot would be resurfaced and restriped and that there will be no changes to the exterior of the building except for new signage. He explained that the hours for sales would be Monday-Thursday 9 am to 8 pm, Saturday 9 am to 6 pm and Sunday 9 am to 5 pm. The hours for auto repair would be Monday-Friday 8 am to 6 pm and Saturday 8 am to 2 pm. He stated that the applicant anticipates 500`auto sales per year and at least two service customers per day. Zimmerman referred to the parking requirements and stated that the;required number of vehicle parking spaces is 54, and the number of required bicycle spaces'is four. He stated that the previous CUP suggests that there is room for approximately 84 parking spaces so there should be plenty of capacity to handle the required parking. He stated that staff is recommending approval of this CUP amendment as it meets the factors listed in Code used when evaluating Conditional Use Permits. Zimmerman stated that because this property is in the I-394 Mixed Use zoning district a site plan review is required. He referred to pedestrian'circulation and noted that sidewalk along Florida Ave is already installed and that a defined, landscaped path to the principal entrance already exists. He referred to parking location and screening and stated that additional screening, either vegetative ar fencing, of the parking lot/inventory storage is required. Segelbaum said he knows PRISM hasn't serviced vehicles at this location for several years and asked if the existing CUP carries on with this new tenant. Zimmerman stated that the CUP is tied to the land and is still in force. Since the applicant is proposing to expand the use it is triggering the n�ed for this CUP amendment. Segelbaum asked if the I-394 Mixed Use zoning district has any other additional requirements. Zimmerman said that if the applicant was tearing the building down there would be more requirements, but they aren't. Segelbaum noted that Zimmerman said the screening could be vegetative or fencing, but he recalls that the City wants to enhance vegetative screening. Zimmerman stated that the Code isn't specific about the type of screening used, but the Planning Commission could encourage the applicant to use natural screening. Waldhauser said she didn't think the City wanted to encourage screening for auto dealerships because the cars need to be seen. She said she thought the screening requirements applied more for employee parking or other parking lots. Zimmerman said the City has been requiring screening for auto dealership inventory. Waldhauser said she thinks screening is more of a concern if a dealership faces a residential area and this does not. Minutes of the Golden Valley Planning Commission April 9, 2018 Page 5 Radu Krisshmaru, Applicant, said he has been in this business for a long time in several different cities. He stated that the property will be much better looking and that he will screen the parking lot if required. He questioned how far the screening would have to be from the parking lot because there isn't much space for snow storage. Craig Gass, Counselor Realty, added that they could also do some natural landscaping. Segelbaum asked the applicant if he will be selling new or used cars. Krisshmaru said he sells newer, used vehicles and that they like to keep a nice, clean looking property. Segelbaum referred to the number of parking spaces available and asked the,applicant if he intends to have 60 cars in inventory. Krisshmaru said there will be 60 cars outside and some in the indoor showroom too. Segelbaum asked the applicant if he intends to add signage. Krisshmaru said he will follow the City's codes regarding signage. Waldhauser referred to the lighting in the parking lot and asked the applicant if he will need different lighting than what is there currently. Krisshmaru said he;doesn't think he'll need to add more lighting except for maybe some in the �ack ofi the building. Zimmerman stated that the lighting can be kept as is, but if the applicant changes fixtures then the Code requirements would apply. Blum opened the public hearing. Seeing and hearing no one wishing to comment, Blum closed the public hearing. Blum referred to the screening of the parking lot and asked about the differences between other dealerships and what will be required with this applicant. Zimmerman discussed what was required with the last few auto dealerships and reiterated that the Code just states that parking lots shall be screened. Blum asked if the Planning Commission can recommend something specific regarding screening. Zimmerman said yes, the Code says the City may permit alternative approaches that meet the intent of the Code. Brookins asked if there are requirements orJimitations regarding gates at the entrance. Zimmerman said no, and added that gates are used more'for inventory areas, than sales areas. Blum asked how far the screening has to be from the parking lot. Zimmerman said the Code doesn't give a distance, but the closer the screening is to the street, the better it would be for blocking the view of vehicles. Segelbaum asked about snow storage and removal requirements. Zimmerman said the Code doesn't specify, but there should be enough room on this site for snow storage. Segelbaurn asked if there are places snow can't be stored. Zimmerman said typically the City doesn't want to see snow stored on top of sensitive landscaping. Black noted that there are 54 required parking space and that they are expecting to have 84 parking spaces asked if the applicant would be allowed to have more than 30 cars in inventory at one time. Zimmerman said if there is sufficient space on site, it is left up to the business owner to make sure they have enough parking spaces on their site for their customers. Blum agreed that he wants to make sure there is enough parking for staff and customers. Segelbaum said he has concerns about snow storage as well. Zimmerman Minutes of the Golden Valley Planning Commission April 9, 2018 Page 6 clarified that the conditions the City can attach to a CUP are things that reasonably mitigate the concerns the City might have in regard to the use of the property. He stated that a condition of approval could state that snow shall be stored or removed in way that doesn't jeopardize the minimum number of required parking spaces on the site. Brookins referred to the discussion regarding screening and said he is indifferent about what type of screening should be allowed and he is open to variations. Blum asked Brookins if he would distinguish between parking for storage and parking for customers or staff. Brookins said no, he wouldn't distinguish between the two. Waldhauser said she would prefer green screening that includes some grasses and small shrubs. Segelbaum, Blum, and Brookins agreed. Zimmerman noted that the standards in the Code require four feet of screening and asked if the Planning Commission is comfortable with something less than that. Waldhauser recommended 2.5 to 3 feet in height. Segelbaum,said it is hard to decide without seeing a specific plan. Blum said it seems reasorrabl�; to go with what the Code prescribes. Segelbaum suggested the applicant show a plan to Couneil if they'd like to do something less than what the Code requires. Brookins said he would be comfortable with staff reviewing the screening plans with the recommendation that the screening should exceed 2.5 feet in height. MOVED by Segelbaum, seconded by Waldhauser and motion carried unanimously to recommend approval of Conditional Use Permit#11�,Amendment#1 subject to the following findings and conditions: Findinqs: 1. Relocation from the applicanfi's current site, less than a mile away, indicates there is a local market for the goods and services being provided. 2. The automobile sales and repair uses are not inconsistent with the Mixed Use designation on the City'� General Land Use Plan Map. These commercial uses support the goal of locating redevelopment along major corridors and increasing the job and tax base within the community. 3. Staff anticipates the new uses would have no impact on the surrounding property values and are isolated from`any residential neighborhoods. 4. The nurnber of trips associated with the proposed uses would likely not exceed the number of trips generated by the use previously at this location. Trips generated from theproposed uses would not exceed the capacity of the roadways. All vehicle deliveries and storage of inventory would be required to take place on-site and not on the street. ,. 5. The proposed uses may generate an increase in the number of employees and customers at the location compared to the past uses, but are consistent with the other properties surrounding the site and the Mixed Use district. 6. The proposed uses are not anticipated to cause a significant increase in noise levels. Automobile repair work would be conducted within an enclosed building and would take place during normal business hours. No outside music, loudspeakers, or public address system would be allowed. 7. The proposed uses are not anticipated to cause an increase in dust or odor. Minimal vibrations may be associated with the auto repair use but should not impact any adjacent uses. Minutes of the Golden Valley Planning Commission April 9, 2018 Page 7 8. The proposed uses are not anticipated to attract pests. 9. The visual impacts of dealership inventory stored in the parking lot will be mitigated through the addition of screening. An exterior dumpster would be screening with material compatible with the building. 10.Staff does not anticipate any other negative effects of the proposed uses. The location is surrounded by automobile, warehouse, and commercial properties and has adequate parking. Conditions: 1. All vehicle deliveries and storage of inventory shall take place on-site and shall not take place on the street. 2. No parking shall be allowed within any existing landscaped area. 3. The number of service bays on-site shall be limited to eight. ' 4. The exterior dumpster shall be screened from view and made of material compatible with the building. 5. No outside music, loudspeakers, or public address system will be allowed. 6. Additional screening shall be installed consistent with the Development Standards for parking screening listed in the Zoning Code for fihe I-394 Mixed Use District. If vegetative screening is used, the applicant must submit a landscaping plan (number of plantings, species of plantings, etc.) to be reviewed and approved by the City Forester. The applicant shall explore, with the City Council and staff, ways in which they can enhance the beauty of the site in exchange far a reduction in the required height of the parking lot screening, 7. Snow storage shall be such that`it maintains the minimum number of required parking spaces. --Short Recess-- 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board ofi Zoning Appeals and other Meetings Zimmerman reminded the Commissioners that there is a Planning Workshop on April 16 regarding TOD Zoning. He stated that the Planning Commission annual report is scheduled to be on the April 10 Council/Manager agenda. Waldhauser reported on a Blue Line meeting recently held at Unity Church. Black suggested that the City's parking requirements be reviewed. Zimmerman agreed. 5. Other Business • Council Liaison Report Schmidgall discussed the long term plans regarding Bus Rapid Transit (BRT) on Highway 169 and Highway 55. Waldhauser asked if there will be better pedestrian crossings. Schmidgall said he hopes so and added that BRT along Highway 55 will Minutes of the Golden Valley Planning Commission April 9, 2018 Page 8 create opportunities. Segelbaum asked if BRT means adding an additional dedicated lane. Schmidgall said on Highway 169 a lane would be added outside of the roadway, but they've been shown a variety of plans. Schmidgall stated that JFCS is having their ribbon cutting on May 8 and that there will be a Bike/Pedestrian Task Force meeting on April 18. 6. Adjournment The meeting was adjourned at 8:17 pm. Ron Blum, Secretary Lisa Wittman, Administrative Assistant city of �� D�G��Yt MEMt� � AI� DUM � ��.. �.'�/'� Physical Development Department 763-593-8095/763-593-8109(fax) �_ ,. �,. .�� ;r,-�,�..x��.�-.�;� Date: April 23, 2018 To: Golden Valley Planning Commission From: Jason Zimmerman, Planning Manager Subject: Informal Public Hearing—Meadowbrook School PUD No. 90, Amendment#4— 5430 Glenwood Avenue—Hopkins Public Schools, Applicant Summary Hopkins Public Schools, represented by Patrick Poquette, is applying for a Major Planned Unit Development (PUD)Amendment in order to expand the existing elementary school building to the north with the construction of eight additional classrooms. Background PUD No. 90 was adopted by the City Council on December 19, 2000. The PUD was established to allow the City and the School District to build the Davis Community Center following the relocation of Turners Crossroad and Xenia Avenue. The first amendment to the PUD was approved in May 2012 to allow a small addition to the building. The second amendment, approved in November 2012, allowed for modifications to be made to the parking area. A third amendment was approved in October 2013 to consolidate the Meadowbrook School parcel,the Davis Community Center parcel, and the former Crisis Nursery parcel (which was connected to the main school building via a newly constructed tunnel). Although this amendment was approved and the tunnel constructed,the final plat was never recorded with Hennepin County. This step must be completed. No permits for a building expansion project may be issued until this situation is resolved. Existing Conditions The size of the Meadowbrook PUD is roughly 10.5 acres. It is bounded on the west by Turners Crossroad North, on the east by Highway 100, and to the south by Glenwood Avenue. An office building sits adjacent to the PUD to the east at the intersection of Highway 100 and Glenwood Avenue. 1 The entire Meadowbrook School site—all three parcels—is guided for Institutional use in the Comprehensive Plan and is zoned I-1 Institutional,the category reserved for schools and places of worship. �+�.� � � .�� ..� �r" � �. ' �p � � °;� � � 4 �•• ��.�� *'�...� �-��,��y�� .,y� .. � � �' �"�*�';'�� t ,� a � ,� ` `� hrt ,��.� :�� .,,� �>w' '�. . ` '�x, . ��,�_ �� .. ' 't. � + � i^�� ;z,y'�` 1' � !. �g' 'S �f: ' ,Y' " ,�, c+v. '� � 4 ( `�.(' .. y� �'� "b' ^ � � � � �'. P`.,. .. �� , . , '�`. � ! ��.,+� a . �p. 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U h�., t. { "-�'_• "�. �. �"` « � 1 � - '.r {� A� � �� , ��. `i� � �;,` "�s, �` � sanv t � . � � � � � p ,x a,�„,� � Es �� ' ` F%r � • �r•� � � �� a�: � � � �'�51` �`' �r..,., '""'�' ��'�� E� �r� � �1� � .+, � t, '�`�,�"�,�' �; �* � �`y�.�,,r — �' � - ��' `,I � �. # 5.1i�! .* k4:�` z'� '` .r+.�+� � ��` �` �' �: x�`# � i�� y,� �`�... ��, .,...o�y° � r —� .. �.. � �. ; � : . �� • �� - �`. t I S �'w: .:,� � "�'sw.�,. �" * , _, � ., . -- �.: ",. �s. - i ' �. � .+,'� •�� f � J � - � .'!: "�� , k_�„.� ::r 11.,.A ... - ��'%a-.._ -w«:�....... Existing Meadowbrook School PUD There are currently four access points to the school campus—two on Turners Crossroad and two on Glenwood Avenue. The northern driveway on Turners provides access to the loading and unloading area for buses. The southern driveway provides access to a small circular drive and parking area which is utilized for student drop-offs and pick-ups for the school and the community center. Along Glenwood,the eastern driveway is reserved for entering vehicles (teachers, staff, and parents) while the western driveway is limited to exiting the site. Student drop-offs and pick-ups within the eastern parking lot are carried out via a loop that threads its way through an upper and lower parking area. Enrollment at the school is reportedly at 836 students,though the District website references "approximately 790 students." This is based on 684 currently enrolled households. 75 staff members oversee 48 classrooms. 2 Proposal The PUD amendment would allow for the construction of 15,111 square feet of new classroom space to the north of the building as well as a small addition to the cafeteria and the conversion of an existing classroom to student restrooms. An open courtyard and a new loading dock would also be created as part of the proposal. New sidewalks and ADA compliant routes would be added to the site to provide better access to the school. The project would be phased in order to have two classrooms,the restrooms,the courtyard, and the cafeteria space ready for use in the fall of 2018. The remaining spaces (six classrooms and common space)would be finished by the fall of 2019. Enrollment would be expanded to 890 students and the addition of two staff would bring the total to 77. While nine new classrooms would be constructed, one existing classroom would be converted meaning the proposal anticipates a net increase of eight classrooms. The school projects the number of enrolled households would increase to 711. This translates to approximately 1.25 students/household. 15 trees are shown for removal around the north wing of the school building and approximately 14 trees would need to be removed in order to construct a parking lot expansion (loop) on the east side of the building. No trees have identified for replacement. New vegetation would be added in the landscaped courtyard and to the north of the loading dock. Impervious coverage as shown on the submitted plans would increase by roughly 15,246 square feet (or 0.35 acres). This would bring the percentage of impervious surfaces on the site to 59%,though this figure could increase as additional traffic improvements are required by the City. Exterior LED fixtures and security cameras would be installed around the perimeter of the new addition. In response to concerns regarding traffic that has been observed backing-up onto Turners Crossroad and Glenwood Avenue,the school also outlined three site improvements they believe would satisfactorily address the existing problems and avoid future issues as more students are enrolled. These include: 1. Widening the southern driveway on Turners to avoid conflicts between cars as they enter and exit the site. 2. Removing the existing play area in the northeast corner of the Turners/Glenwood intersection and replacing it with an expanded loop that would increase the queue length in front of the community center. 3. Constructing a secondary"loop" within the east parking area to provide more queuing space on-site during drop-off and pick-up periods. Neighborhood Meeting The neighborhood meeting required by the City's Neighborhood Notification policy was not initiated early enough by the applicant to meet the required deadlines for both advanced property 3 owner notice through a mailing and to allow time for feedback to be incorporated into the staff memo. Therefore,while a neighborhood meeting was scheduled to be held on Thursday, April 19, any comments received at the meeting will need to be summarized by staff at the Planning Commission meeting. Staff Review At the time of the last PUD Amendment in 2013, enrollment was only 673 students and there were 35 faculty on site. In the intervening years, the addition of free full-day Kindergarten resulted in an increasing number of students and a fifth Kindergarten section. As these students have aged (they are now in fourth grade), classroom space has become tight.The current proposal would provide enough space for these fifth section students as they reach fifth and sixth grades. Along with the additional classrooms, a new Spanish curriculum in 2014 has increased the number of teachers at the school. The overall growth also resulted in the need for additional teaching specialists (art, music, Phy Ed, etc.). Hence,there are many more vehicles utilizing the site in 2018 compared to 2013.This is staff's main concern as the current proposal is being evaluated. Traffic Meadowbrook and the City have a history of working through traffic concerns at this location dating back to before the approval of Amendment#3. At that time, new circulation patterns were created to address traffic congestion. As recently as the spring of 2017, however,traffic congestion caused by vehicles waiting to pick up students after school resulting in the blockage of the ramps exiting southbound Highway 100. In addition, vehicles traveling eastbound on Glenwood Avenue were forced to queue while waiting for left-turning vehicles to enter the site. Golden Valley Police brought these public safety concerns to the attention of City staff. A temporary solution was found involving circulating vehicles through the driveway and parking lot of the property directly to the east (5300 Glenwood). This appeared to relieve much of the congestion, but this arrangement was not continued for the 2017-18 school year. With this knowledge, staff required a traffic study be conducted as a part of the review process for the current proposal. During observations in lanuary of 2018, congestion was recorded for both morning drop-offs and afternoon pick-ups on both Turners Crossroad and Glenwood Avenue (see attached SEH memo).The City's traffic engineer evaluated both the existing conditions and the proposed changes to enrollment, and then reacted to the circulation modifications being proposed by the school. The result was a list of potential improvements that would address both current concerns and limit future impacts. Meadowbrook has responded with traffic management exhibits it feels adequately address the concerns surrounding congestion (see attached Meadowbrook traffic exhibits). While staff generally agrees with these steps, it is recommending two additional improvements be constructed to handle on-site queueing and to provide satisfactory capacity for through-traffic on Turners Crossroad and Glenwood Avenue (see the attached Engineering memo). 4 Landscapin� Plans for the proposed building addition show the removal of 15 trees around the north end of the building, with roughly 11 of them located between the existing building and Turners Crossroad. Approximately 14 more will apparently need to be removed to construct the "loop" at the north end of the east parking lot. No trees are proposed to be replanted,though new vegetation would be installed near the loading dock. As addressed in the memo from Engineering, staff will require new trees to be planted with an emphasis on revegetating the western edge of the school to provide screening. A revised landscaping plan must be submitted and approved by staff. Li�htin� A lighting plan, showing the anticipated levels of the new fixtures that will be installed on the north end of the building, must be submitted and approved by staff in order to ensure the City's "dark skies" lighting standards are met. Utilities As part of the investigation of the property for the proposed amendment, it was discovered that the sanitary sewer line is in need of repair. Meadowbrook must replace or repair the line in order to become compliant with the City's Inflow and Infiltration requirements. If they work cannot be completed prior to occupancy, securities must be held by the City to ensure eventual compliance. Enrollment While the school reports that the construction of the eight new classrooms will be used to relieve existing overcrowding, and that no more than 54 students will added to the current enrollment, staff is concerned that any additional enrollment or changes to programming—without associated significant investments in a comprehensive traffic solution—would result in a repeat of the situation in which the school now finds itself. Therefore staff will be recommending that enrollment be capped at 890 students in order to ensure that any future growth happens in concert with larger circulation improvements. Other Items Amendment#3, approved in October of 2013, involved a new plat for the PUD. While the work associated with the amendment was conducted,the final plat was not recorded with Hennepin County. This step must be completed before any additional permits will be issued for the property. Engineerin�and Fire Safetv Considerations As is standard practice for development proposals, plans were reviewed by the City's Engineering Division. A memorandum from the City Engineer that addresses traffic management, utilities, stormwater management, tree and landscape plans, and other permits is attached. The Fire Department reviewed this proposal and, beyond the traffic congestion concerns already outlined, had no other comments. 5 Evaluation Staff finds that the proposed amendment to the existing PUD, if modified by the conditions being recommended below, would not be in conflict with the initial findings supporting the creation of Meadowbrook School PUD No. 90. Specifically: 1. Quality Site Planning. If the listed conditions are required as a part of the approval,the proposed expansion and site improvements would not negatively impact the overall quality of the site. Enhancements to circulation and queueing areas should help traffic flow more smoothly in and around the site, relieving existing congestion. 2. Preservation. While a number of trees are being removed as a part of the proposal, improved landscaping will be required and will help mitigate their removal. 3. Efficient—Effective. The proposed amendment would utilize land efficiently by allowing the construction of classrooms to support a complete fifth section of classes on-site. 4. Consistency.The proposed amendment would allow the current school building to better manage the number of students currently on-site and would allow for a small number of new students to be enrolled over the next two years.This is consistent with the City's Comprehensive Plan which advocates a "complete community" and prioritizes the preservation of elementary schools. However, without close oversight of future enrollment and programming, problems around overcrowding could arise once more. 5. General Health. Important traffic improvements must be made in concert with the proposed expansion in order to address concerns regarding the general health, safety, and welfare of those who visit or travel through the Meadowbrook School area. 6. Meets Requirements.The proposed modification does not conflict with the standards applied to the existing PUD and does not invalidate the Intent and Purpose provision of the City Code. Recommendation Staff recommends approval of Amendment#4 to Meadowbrook School PUD No. 90, subject to the following conditions: 1. The recommendations and requirements outlined in the memo from the Engineering Division, dated April 19, 2018, shall become a part of this approval. 2. Improvements and modifications to traffic management, as explained in the Engineering memo, shall be constructed and/or funded by Meadowbrook School in 2018 and 2019. These include five physical improvements as well as operational optimization. 3. A revised tree and landscaping plan, including a tree survey with tabular inventory, shall be submitted for review and approval prior to the issuance of a Tree and Landscape Permit. 4. A photometric plan with light levels identified for all new fixtures shail be submitted for review and approval. 5. The school must provide a financial guarantee to ensure compliance with the City's I/I code. All new or rehabilitated sewer services must be inspected by the City after repair or construction, and must obtain compliance with the City's I/I Ordinance, prior to occupancy of the building or release of funds. 6 6. No permits shall be issued until the Final Plat approved as part of Amendment#3 has been recorded with Hennepin County. 7. Enrollment shall be capped at 890 students and changes to staffing levels or programming activities shall be discussed with the City prior to implementation. Information on enrollment, staffing, and program activities shall be provided to the City annually or more frequently if changes are proposed or anticipated. Additional enrollment, or changes to staffing or programming, may only occur in concert with the construction of additional comprehensive traffic management solutions. Attachments Location Map (1 page) Project Narrative (1 page) Letter from Meadowbrook School dated March 21, 2018 (2 pages) Plans submitted March 5, 2018 (12 pages) Memo from the Engineering Division dated April 19, 2018 (7 pages) Traffic Observations Memo from SEH dated March 16, 2018 (7 pages) Traffic Mitigations Memo from SEH dated March 23, 2018 (4 pages) Meadowbrook Traffic Exhibits Narrative (1 page) Meadowbrook Traffic Exhibits (5 pages) 7 - ----_ __ �' __._— — 305 ,�c`. -- 355 330 29� 5850 5830 5800 5740 5700 5630 5620 305 325 320 300 310 _ in�.i�. 5600 5540 5536 5520 312 5845 5815 5745 5705 5625 t00 � 270 260 250 205 5605 5545 5535 5525 Subject Property 240 215 220 209 259 225 - 271 23 0 ,�'�� zs� zay ��f 251 � Timners Parrci �a 200 aQ `� . ...,........, . v. Ud_.< _ -... , ..- • t.bmnr'r;.i�� 5430 .�. _ }�` Ce5430 �a"� G1en t Pond Glenwood Ave 5460 5300 Q`��` 5635 5501 5431 Pond 5423 § 5601 2� ,,�p 54155405 � 5747 5317 `.�301 -�'� 5 9 15 17 5 5745 5743 30 15 25 40 25 � 4 100 101 104 - 101 5747 — 109 108 = 109 ��.. 109 112 , 117 116 - � �. 250 �� 200 5160 P 201 200 715 201 X6nia m - 209 210 208 SB Opet; ' 209 �c�t3cr; p 315 216 220 221 5212 5200 5120 5100 300 � �` 301 ,' � : 319 3 08 310 Meadowbrook Elementary—Hopkins School District O1 —PUD Project Narrative Meadowbrook Elementary School is located at 5430 Glenwood Avenue in zoning district I, sub-district I-1.A new addition is planned for the north side of the school building to address enrollment capacity needs. The 15,111 square foot addition has been designed to complement the characteristics of the existing building and capitalize on the qualities of the site. Site grading and drainage plans maintain the site's features without affecting the playground,the community center,or any other amenities on the site. The addition does not impede on the setbacks nor does it exceed the height limits required by the Institutional zoning district. Improvements to the main driveway at the entrance to the school property will increase safety, and the addition of a loading dock to the building will make deliveries and trash pick-up easier and less obtrusive. Overall,the changes to the building and site meet the PUD Intent and Purpose provisions and will further enhance the school's significance to the community. Gommiited to Equrty&Excetlence Meadowbroak Elementary Schaat ' Hcpkins Public�ct�aols 5430 Glenwood Avenue 10�1 Highway 7 Golden VaiEey, M�f 55422-5120 Hapkins,Mt�55305-4723 �r:Greta Evans-Becker 952,988.4t7U0 Principa� www,hapkins.kl2.mn.us �' E! 8 l ! C � C N O 0 l S Natatie Sawatzky {tssistant Prrn�rpa! (952)988-5100•(952�988-�t 15 fax March 21, 2018 Jason Zinnmerm�n Planning Manager ' City€�f Gr�iden Valley 7800�alden Valley Road Golden Valley, MI� 55427 Dear Mr. Zimmerman, I understand that yau are wondering why eight new classroc�m spa�es is �ot mare thar� 5(7 studen�s. As the � principal at Meadowbrook I can�xplairr this and give you reasons w}ty this is true. The si�riple reasan i$ that we have outgrown our turcent space and we are cornpl�tefy on t�p of each other, The proposed addition to ttifleadowbrook is tQ re-balanc� the bui9ding after a number c�f years of enrt�llment growth. In 2013 Meadowbrook added a fifth kindergarten sectic��. Each year since ther�there h�ve been fiive sectir�ns of kindergarten. As the students have aged, Meadowbrot�k has moved very close to becoming a five sectit�n school. The majr�rity of aur grawth has already vccurred. Currently �ve have five sectiQns �f Kindergarten, first. secc�nc#, third and fourtt� grades. in the next two years these students will mave to fifth and sixt� grade and' we plan to have five sections of kindergarten bath years. Then our grawth wil( be camplete. The schQol dr�+�s r�ot interrd t� grow beyond #his sixe which is a tataf of approx�mat�iy 5t7 studer�ts mare than we have ; naw. In 2014 tf�e State of Minnesota started free f�all-day Kinderga�ten and �ouing fram half-day to fuil-day requi�ed us to add twa Kir�dergarten ciassroams. The 2t?14 addition a(Ic�wed Meadcrwbrt��C ta have the five kinderg�rte� ctassroQms we needed anc� prescE�aol classroorns in the former Crisis Nursery{east wing}. Since the addition, three third grade classrooms have been Iacated in the east wing, remote from the ot�ter �hird grad� classrooms--which is nat an ide�l situatian far Ie�rning or t��chers working tog�ther. With t�� rtew addition,they wi#! be reunited. !n 2014 the district added SpanisE� ta the curriculum and Meadowbroak nokv has three 5panish teachers.Two af t�e Spa�ish teachers �re in classraoms. Bc�th 5panish classrc�cams have had to share space with Kids and Cvmpany. S�rving f�e communities a#: Eden Prairie • Edina •Ccslden Valley • Ho�akins= tv3irrnetanka • Plymata#h • St. Lauis Par1c An equal opportunitylaffirmative aciion eclucatar end empfayer. � !n 2024 the district added Spanish t�the curriculum and Meadowbrc�c�k nnw has three Spanish teachers.Twa�f the Spanish teach�rs�re in classraoms.Both S�ranish classroams have had to share space with Kids and Campany. We needed to get rid of both of our eomputer labs ar�d turn them into classraarns. We have na raom far break out spac�s,M�kers Spaces ar p1�e�s to set up engin�ering events because every possible r4c�rn and cEoset is being used and rnast likeiy heing shared. With its geowth, Meadowbrook hired additionai specialist teachers. We have added a second art teacher, a secand music teacher, ar� additiana! gifted and talented teachee, a�d an additianai Phy. Ed. teacher. We nc�w have two rnusic xonms ar�d two gifted and talented rooms. Music,art,PE,and gifted and�alented are a�l also s�aring their classroam spaces with the schaal-age child c�re program which is rrot an ideal situation. iNe are literally on t�p Qf each other, shufiFling furniture and equipmenC in and aut af classrooms bath befvre and after schooi. The 5pecialists ne�d th�ir owrt sp�ce sa they can work in their ro�ms before and after school. C?ur before and a#ter schoc�l program is very popular�nd it needs its own space for equiprnent and games for the children. The ei�ht classroon�additlon is not sa that we can grow,it is so that we can get out from being or� top of each other and have enough space ta move from a great elementary schoof to a world class etementary school. Accounti�g af th�e 8 net c[assroom add'rtic�n (main buiiding only}: • 2 provide far the additional 2 sections (SQ students) one in fifth and or�e in sixth as the students wha are already at MB get oider and the kindergartners remain stable at 5 sections • 3 pravide space in the ma#n buiiding for 3`d gcaders who were in the east building • 1 provides space for a Kids&Company'home base' • 1 provides an additiorraE clas�r4�m for Spa�ish instruction - no Ic�nger a shared space • 1 provides space for the Gifted and Talen#�d room-no (c�nger a shared space Ir� summary,. th�s rr►�a�� #h�t m��t r�f�h� Qnrc�llnn��t ��r�s�h u�� '�s�nt �n s`r.�p 2� t�h� 2017-2018 schaol year. Thus, the traffic study reflects rnost of the gruwth, and the additional 50 projected�or 2C}18-19 is the final needed to fill out the 5-sectian enrallmen#. !f you have any questians, i would be happy ta discuss th�s wittr you. SincerelY, 4/,�� ,, �;�� Greta Evans-BEcker Ed.[�. 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Va, ey Public Works Department 763-593-8030/763-593-3988(fax) Date: April 19, 2018 To: Jason Zimmerman, Planning Manager From: Jeff Oliver, PE, City Engineer Eric Eckman, Development and Assets Coordinator Subject: Major PUD Amendment—Meadowbrook School �,.,� �n.� ��;F ��~��: �:��.. ,.�,. .��r�,�,r ��: _ Engineering staff reviewed the application to expand the existing building and parking lots at Meadowbrook School to accommodate the addition of classroom space, restrooms, cafeteria, and support spaces in the north section of the main school building. Comments are based on plans dated March 5, 2018 and Traffic Exhibits dated April 6, 2018. 1. Plat a. The current proposal does not include re-platting the property. However, in 2013, when a PUD Amendment was approved to combine the former Crisis Nursery with the Meadowbrook School parcels,the new plat was not recorded with Hennepin County. Because of this,the corresponding easement vacations and rededications did not take place. As a condition of approval of this proposal,the plat that was approved in 2013 must be recorded before any building or site permits are issued. In addition, walkway easements must be dedicated to the City through a separate document for all public walkways along Glenwood Avenue that are not currently located within public right-of-way. b. The proposed PUD amendment is adjacent to Glenwood Avenue and Trunk Highway 100 and therefore must be reviewed by Hennepin County and MnDOT, respectively. 2. Demolition—As part of the demolition and construction process, all foundations, pavements, driveways, utilities, and other facilities must be completely removed. Permits from the City and other public entities must be obtained prior to starting demolition work. Staff in the Physical Development Department can assist the contractor in determining all requirements prior to the application of permits. G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment\2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend_041918.docx 3. Site Plan,Access,and Circulation (Traffic Management)-The plans submitted by Meadowbrook include the addition of eight new classrooms and supporting spaces on the north end of the main school building. Staff from Meadowbrook and Hopkins Public Schools have indicated that the new classrooms will help balance and redistribute the existing students at the school, and that they expect approximately 50 new students and two new staff would be added under this proposal. This would increase student enrollment from 836 to 890. Access to Meadowbrook School is currently provided with two driveways onto Xenia Avenue/Turners Crossroad and two driveways onto Glenwood Avenue. The north driveway onto Turners Crossroad provides access to the north parking lot utilized by school busses and the south driveway provides access to the west parking lot for student pick-up/drop-off and community center parking.The east driveway onto Glenwood Avenue is ingress only and is used to access the east parking lots for student pick up/drop off and parking. The west driveway onto Glenwood Avenue is egress only. According to the PUD plans submitted,the four driveways serving the school will remain in their current locations. Staff from Meadowbrook School and Hopkins Public Schools have been working with City staff for many years to address site circulation, congestion, and pedestrian issues within the site and on the public street system. Most recently,the City approved a PUD Amendment in 2013 allowing Meadowbrook to incorporate the former Crisis Nursery building into its campus and connect via underground tunnel. The preliminary PUD plans were approved with the condition that Meadowbrook School submit a Tra�c Management Plan as part of its final PUD submittal. A Traffic Management Plan and a Phasing Plan, showing pre- and post-project enrollment, were submitted to the City with the final PUD plans. The plan submitted by Meadowbrook attempted to balance the traffic demands on the west and east sides of the campus, and improve site circulation on the east side where new students were being added. As part of the 2013 submittal,the City and Hopkins Schools entered into an agreement to retain the City's Traffic Engineer to review the school's Traffic Management Plan, perform a field review of the current site conditions and traffic operations, and identify issues and opportunities for improving trafFic management within the site while reducing the potential conflicts and impacts to safety and traffic flow on the public street system. The 2013 Traffic Engineer's report outlined findings and observations made during the field review of traffic operations in the east parking lots accessed from Glenwood Avenue. The report also provided recommendations for improvements to the school's Traffic Management Plan. As part of the 2013 PUD approval, staff recommended that Meadowbrook School implement the recommendations contained in the Traffic G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment�2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend 041918.docx2 Engineer's report. In addition,the staff report included the following language to address future issues: ...there are no congestion issues anticipated on the public street system (Glenwood Avenue). However, staff reserves the right to require Meadowbrook School to modify the access to this portion of the site if issues do arise. Public Works and Police staff will continue to monitor access and traffic circulation at the school following build-out of the addition for access and safety issues...County staff requests the City's assistance in monitoring this area for access and safety. Although Meadowbrook implemented many of the recommendations in the 2013 staff report,traffic issues still remain onsite and new issues have been observed and reported on the public street system. Given the history of traffic issues and the current proposal to add more students and faculty,the City and Hopkins Schools executed an agreement in 2018 to retain the City's Traffic Engineer to perform a comprehensive traffic study of the campus and surrounding street system. The study identified congestion, delays, and safety concerns on Xenia Avenue/Turners Crossroad and Glenwood Avenue during peak arrival and dismissal periods at the school. The report found that approximately 38 parking and queuing spaces are needed on site to help resolve the traffic impacts under the current proposal to add 50 students. It also identified potential options to consider to help resolve the traffic issues moving forward. The Traffic Engineer's report is divided into two memos (review of traffic operations, and considerations for onsite improvements) attached for reference. Staff met with County staff and also with Hopkins Schools staff on multiple occasions to discuss the findings and recommendations and the various options for safety, access, and site circulation improvements (site improvements)to address the traffic issues and provide the parking and queuing spaces needed. Through those conversations, a number of solutions emerged that were acceptable to the County and the school district, and the school proceeded to develop its traffic plan exhibits. The traffic exhibits submitted were missing a few key site improvements that are summarized below. As a condition of approval of the PUD Amendment,the following site improvements must be constructed and/or funded by Meadowbrook School to improve safety, access, and site circulation with the site and on the public street system. (The options below correspond with the concept map in the Traffic Engineer's traffic improvements memo dated March 23, 2018): G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment�2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend 041918.docx3 Option E—Construct/stripe eastbound left turn lane on Glenwood into school site (to be completed by City and funded by Meadowbrook in 2018, pending approval by Hennepin County) Option D1—Construct northbound right turn lane on Turners Crossroad to west lot (to be constructed by City and funded by Meadowbrook in 2018) Option A—Widen school's west parking lot entrance at Turners Crossroad (to be constructed by the school in 2018) Option B—expand pick-up/drop-off zone in west parking lot (to be constructed in 2019 by school) Option C as modified by Meadowbrook in its traffic exhibit—additional drive aisle along the north side of the easterly parking lot adjacent to the playground. The west and east ends of this area would continue to be staffed by the school to facilitate circulation and access. (This would be constructed in the summer of 2019) Optimization-The Meadowbrook team will also be reviewing its operations and logistics in terms of balancing and optimizing drop-off and pick-up at the west and east entrances and looking for additional efficiencies, and assessing and improving safe pedestrian movements throughout the site. This includes reviewing its policies for staff parking at the site, including on the east side of the east entrance. Staff reserves the right to work with the school to further refine the options discussed above. As a guarantee that the site improvements will be constructed in the timeframe provided,the school district must post a financial security with the City in a form acceptable to the City and in the amount of 125%of the estimated costs to construct the improvements. Since the site improvements described above only accommodate the current proposal to add 50 students, as a condition of approval,the student enrollment must be capped at 890 students. In addition, staffing levels and programming activities must not change without discussion with City staff. Information on enrollment, staffing, and program activities must be provided to the City on an annual basis or more often if any change is proposed or anticipated. If any proposed change to the site causes student enrollment to go over the cap, or parking and queueing demand to rise above the planned levels indicated in the traffic report, or if any site conditions unexpectedly cause negative traffic and safety impacts to the public street system, Meadowbrook School and Hopkins Schools must meet with the City to discuss the next steps in studying and resolving the issues.This may include construction of Options F1 and G or F2 and D2 discussed in the traffic engineers March 23 memo,to be funded by the school district. If at some point in the future, a more comprehensive traffic solution is constructed, the enrollment cap may be revisited and revised. G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment�2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend 041918.docx4 The driveway to the west parking lot is being reconstructed and must comply with the City's standard for commercial driveways. In addition, any sidewalks or pedestrian curb ramps impacted by this PUD must be constructed to meet Americans with Disabilities Act (ADA) accessibility guidelines and City engineering standards. A City Right-of-Way Management Permit must be obtained before working on driveways, pedestrian ramps, or other facilities located in the public right-of-way or easements. 4. Sidewalks and Trails-There are existing sidewalks and trails on Xenia Avenue and Glenwood Avenue adjacent to the Meadowbrook School site. The City's Bicycle and Pedestrian Plan shows the construction of bike lanes on Glenwood in the future. Due to the need for an eastbound left turn lane on Glenwood to enter the school site,the interim plan for Glenwood between Xenia and Trunk Highway 100 is to continue to provide off- street facilities until such time when Glenwood can be reconstructed with bike lanes. The City will continue to work with the County on the details of the interim and long term plan for Glenwood Avenue. The City will also continue to work with Meadowbrook School to look for opportunities to improve pedestrian safety and accessibility in proximity to the school. Any sidewalks and curb ramps that are impacted by this PUD must be constructed to meet Americans with Disabilities Act (ADA) accessibility guidelines and City engineering standards. 5. Utility Plan- Inflow and Infiltration (I/I)-The City has a Sanitary Sewer I/I Reduction Ordinance to reduce the amount of clear water entering the sewer system. All buildings and sewer services within the PUD are subject to the City's I/I Ordinance and must obtain a certificate of compliance. Records indicate that the school began working on the phased compliance of its sanitary sewer system in 2013, and that the site is not currently compliant. The City is in the process of completing an updated inspection of the school's sewer service and issuing a new letter of non-compliance. As a condition of this PUD approval,the school must provide a financial guarantee, before the issuance of permits, to ensure compliance with the City's I/I code. All new or rehabilitated sewer services must be inspected by the City after repair or construction, and must obtain compliance with the City's I/I Ordinance, prior to occupancy of the buildings or release of funds. 6. Stormwater Management—The PUD is located within the Sweeney Lake sub-watershed of the Bassett Creek Watershed and would disturb over 10,000 square feet of area. Therefore,the plan must be reviewed by the Bassett Creek Watershed Management Commission (BCWMC)for erosion and sediment control. Based upon the size and scope of the project as proposed in the plans,the BCWMC water quality requirements do not apply. However,this may depend on the size of the impervious areas being added with the construction of the traffic-related site improvements discussed earlier. The plans must be forwarded to the watershed once they are found to be acceptable to the City. G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment�2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend 041918.docx5 The Sweeney Branch of Bassett Creek is located along the north boundary of the PUD and eventually flows to Sweeney Lake. Sweeney Lake is listed as an impaired water for excess nutrients (phosphorus) and chloride by the Minnesota Pollution Control Agency. A Total Maximum Daily Load (TMDL)Study was completed for the lake and approved in 2011. The study lists implementation strategies such as filtration/infiltration practices and street sweeping that can be incorporated into development projects. The applicant must incorporate stormwater best management practices into the design and maintenance of this site to help achieve water quality goals for the lake. The City and school district have an existing agreement in place for sweeping the parking lots on a regular basis. Staff also recommends the preparation of a chloride management plan as part of the submittal. The plans show the extension of a storm sewer pipe from the new building addition to the wetland near the Sweeney Branch of Bassett Creek. City and Bassett Creek Watershed policy require stormwater to be treated via a best management practice (pond, infiltration basin, structural pollution control device) prior to discharge to a natural receiving water. Please revise the plans to reflect this requirement. The west side of the site drains to an environmental manhole owned by the school located near the west parking lot entrance and Xenia Avenue. The drainage area includes the new building addition and proposed traffic-related site improvements. The applicant must verify that this pollution control device is adequately sized to accept flows from these new impervious surfaces. A City Stormwater Management Permit is also required for the proposed project.The application must include the fee, financial security, and a stormwater plan meeting the City and BCWMC standards. 7. Tree and Landscape Plan—Trees are proposed to be removed as part of this project. The trees were part of an approved landscape plan when the original PUD was constructed. A Tree and Landscape plan was submitted with this proposal and includes new shrubs, perennials, and low-mow turf grass in areas disturbed by construction. While the landscaping efforts are robust,the plans do not show new trees being planted. As a condition of this PUD approval,the trees removed as part of this project must be replaced at a minimum 1:1 basis, depending on the results of the tree survey. Staff is available to discuss this in more detail with you at the time of permitting. Based on the information above, a Tree and Landscape Permit is required for this project and must be obtained before beginning any work onsite, including site clearing and demolition. The applicant must submit a tree survey and tabular inventory as part of the permit submittal and a plan showing trees to be protected and planted. Consistent with the City's natural resource management plan, staff recommends removing buckthorn and G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment�2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend 041918.docx6 any other exotic, invasive, or noxious vegetation species located on the property as part of this project and in accordance with state and local laws. The City Forester will review the inventory and plan in more detail at the time of permitting. 8. Permits-The Developer must obtain all appropriate permits from the City and other governmental entities, including but not limited to Stormwater Management, Right-of- Way Management,Tree and Landscape, and other permits that may be required for development of this site. Recommendation Engineering staff recommends approval of the Meadowbrook PUD Amendment if all comments and conditions listed in this report and in the Planning report are addressed as discussed above. Approval is also subject to the comments of the City Attorney, other City staff, and other governmental entities such as Hennepin County. Please feel free to call me or Eric Eckman if you have any questions regarding this report. C: Tim Cruikshank, City Manager Marc Nevinski, Physical Development Director Sue Virnig, Finance Director Emily Goellner, Associate Planner John Crelly, Fire Chief Joe Kauth, Building Official Tim Kieffer, Public Works Maintenance Manager AI Lundstrom, Park Maintenance Supervisor and City Forester Marshall Beugen, Street&Vehicle Maintenance Supervisor Joe Hansen, Utilities Supervisor RJ Kakach, Assistant City Engineer G:\Developments-Private\Meadowbrook School\Meadowbrook School PUD Amendment�2018 Minor PUD Amend_Bldg-Parking Addition\Meadowbrook PUD Amend 041918.docx� J /''... �EH MEMORANDUM TO: Jeff Oliver,PE Golden Valley City Engineer FROM: Mike Kotila,PE Sr. Transportation Engineer DATE: March 16,2018 RE: Meadowbrook Elementary School Summary of Traffic Operations Review SEH No.GOLDV 145493 T'his memorandum summarizes our review of existing traffic conditions at Meadowbrook Elementary School. A second memorandum will be provided related to potential site access and circulation improvements to better serve existing and future needs. Meadowbrook School serves pre-kindergarten through sixth grade students. Student transportation is provided by the District via school buses or by parents via passenger vehicles.The key issue to be addressed in this study is to assess the capacity of the site to accommodate parent drop-off and pick-up activity and to identify strategies to manage arrival and departures without disruption of traffic flow on the public street system. Table 1 provides a summary of the key variables tracked to assess the key issues. Table 1—Meadowbrook School Stud -Ke Issues Existing Conditions School Variable School Comments Re orted SEH Observed Proposed Enrollment 836 - 890 Increase 54 students Staff 75 - 77 Increase 2 staff Number of classrooms 48 - 56 Net Increase 8 classrooms Class size 24-27 - 24-27 Households enrolled 684 - 711 1.2 students/household Bus riders 560 - - 67%re orted bus riders Ca ool students 134 - - 33%re orted ca oolers School buses 10 12 arrival; 10 56-60 students planned per 10 dismissal bus ca acit 72 er bus 261 average per day 377 average per day Carpool vehicles 149 - departed in the am after arrived for pm pick-up �o off Key issue: Queued 21 vehicles on the Observed range:4-21 traffic not served on site 4-5 street(maximum - vehicles in pm;varies by observed;on a Frida da of week Short Elliott Hendrickson Inc.,10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302 SEH is an equal opportunity employer � www.sehinc.com � 952.912.2600 � 800.734.6757 � 952.912.2601 fax Meadowbrook School—Site Traffic Operations Review March 16,2018 Page 2 Existing Conditions Review of existing on site access and operating conditions was performed using traffic video cameras that were deployed at each site ingress and egress point. Cameras were active from mid-day on Tuesday,January 23,2018 until Friday,January 26 at 5:00 pm. This time period included three school arrival events (Wednesday—Friday)and four school dismissal events(Tuesday—Friday). Weather and road conditions were poor on Monday that week,but cleared on Tuesday through the rest of the week.Temperatures were typical for January on Tuesday through Thursday with daily lows and highs ranging between 10 and 28 degrees and warmer on Friday with a low of 26 and a high of 47 degrees. Cameras were placed at five locations—each allowing daily observation of operational issues during am arrival or pm dismissal periods: 1. On Turners Crossroad to observe the bus entrance and exit.No operational issues were observed due to bus arrival and departure. 2. On Turners Crossroad to observe the westerly driveway(entrance and exit). Observed queue lengths in the driveway especially those that backed onto the street interfered with northbound traffic.Also noted when the traffic queue totally blocked the northbound lane. 3. On Glenwood Avenue to observe the easterly school driveway(entrance only). Observed westbound right turn queues and eastbound left turn queues waiting to enter the site.Also observed eastbound queues from the TH 100 ramp intersection and its interference with access to and from the school site. 4. On Glenwood Avenue to observe the westerly school driveway(exit only).Observed traffic leaving the site turning both right(to westbound Glenwood)and left(to eastbound Glenwood).Noring that left turn delays contributed to queues likely creating congestion within the parking lot drive aisles. 5. On the school site to observe queues staging to use the exiting driveway to Glenwood Avenue. Camera was placed to view exiting queues along the north side of the former Crisis Nursery building. Traffic Camera Observations Inbound and outbound traffic was counted from the video(on high speed playback)at camera sites 1 —4. These counts provide insight into arrival and departure patterns for parents(or other responsible adults) dropping off or picking up their students. Detailed information from each of the video recordings is compiled in Tables 2—8 which are attached to this memorandum.The counts of parents arriving and departing for student pick-up were fairly constant throughout the week. The average number of parent vehicles leaving campus after dropping a student off in the morning was 377. The average number of parent vehicles arriving at campus to pick up students after school was 261. This infers that school bus ridership is greater in the afternoon than in the morning. AM—School Arrival Period Counts at each driveway provided a daily number of parent drop-offs based upon the number of vehicles leaving the site prior to school in the morning.Arrivals to the site likely included some staff members,making the departing traffic a better indicator of parent activity.Exiting traffic demand was typically highest from 9:15 to 9:33 am each day. Delays were witnessed for vehicles leaving the site although spillbacks on-site did not result is issues for vehicles entering the site.Vehicles on eastbound Glenwood Avenue experienced delay as left turning school traffic waited for gaps in westbound traffic stream.The eastbound queue length varied from 8-15 vehicles—with only small portion of them desiring to turn left into the school driveway. PM—School Dismissal Period Counts at each driveway provided a daily number of parent pick-ups based upon the number of vehicles entering the site prior to,or just after school dismissal in the afternoon.Arriving traffic demand was typically highest from 3:30—4:30 pm each day. The parking lot and drive aisles filled up each day resulting in traffic queues of varying lengths out onto the public streets. Queues were observed on eastbound Glenwood waiting to turn left into the site,on westbound Glenwood waiting to turn right into the site,and on northbound Turners Meadowbrook School—Site Traffic Operations Review March 16,2018 Page 3 Crossroad waiting to turn right into the site. These queues always cause some level of interference with traffic flow desiring to pass by in the through lane and sometimes cause traffic in the through lane to be blocked creating longer queues that include non-school traffic.The duration of the queuing issue,and length of queue varied each day but were longer(both in number of vehicles and duration)on Thursday and Friday than on Tuesday or Wednesday with the worst case occurring on Friday. The worst case for queuing and blocking on the public street occurred on Friday afternoon when up to 21 vehicles were waiting on the public streets to access the site at the same time from three different directions(6 on northbound Turners Crossroad, 3 on eastbound Glenwood Avenue and 12 on westbound Glenwood Avenue). Queues varied in length but sustained for 5-10 minutes dependent on location. Proposed School Expansion and Increase in Enrollment The District proposes to increase enrollment by 54 from 836 to 890 students,a 6.5%increase. Assuming that transportation for the new students follows the same trends observed for the existing student body, we can conclude that that the average daily number of parent pick up trips in the afternoon will increase by 6.5%from 261 to 278. This is an increase of 17 vehicles desiring to access the site during a short timeframe. So,the school expansion should be accompanied by at least 17 more parking or queuing spaces on site. The existing worst case queueing on the street total was observed to be 21 vehicles,so the total need to accommodate the existing problem and the additional demand due to expansion is 38 parking or queueing spaces. School District's Current Plan The School District provide preliminary plans to accommodate on-site vehicle storage which are useful and effective measures to partially manage the issue. They included: A. Widening of the Turners Crossroad driveway to provide more space for waiting vehicles. This is not intended as a drop off/pick up area,it would allow queuing to occur without blocking the inbound and outbound driveway movements. SEH estimates that 4 waiting cars could be accommodated. B. Expansion of the loading and drop off zone in the westerly parking lot along the westerly perimeter of the semi-circular parking lot end. If this is intended as a"double lane"of on-site parking,it appears that up to 10 additional vehicles could be accommodated. If the double lane approach is intended, great care should be taken to ensure that walking students and moving vehicles are not occurring simultaneously. C. Adding an additional drive aisle along the north side of the easterly parking lot adjacent to the playground.The drive aisle will accommodate about 14 vehicles. Key Issue to Solve The existing queuing issue observed indicates a need for 21 vehicles to be accommodated to relieve interference with non-school traffic on Glenwood and on Turners Crossroad.Based on the planned enrollment increase 17 more vehicles should be accommodated resulting in a total need of to serve 38 additional parking or queueing spaces. It appears that the School Districts planned improvements could accommodate about 28. Potential Solutions? Concepts to consider to improve access and internal circulation will be presented in a separate memorandum. Attachments: Tables 2-8—Site Observations Summary p:\�\g\goldv\145493\8-planning�neadowbrook school site�2018 memo�meadowbrook traffic observations memo 031618.docx Meadowbrook School Site Observations Summary Table 2 Meadowbrook School Site Access Observations Traffic cameras in place beginning Tuesday PM,January 29 through Friday PM,February 2,2018 Observation periods(8-10 am,3-5 pm) �� '�+�s.�� §k pkY�""'�' € kk . : ��Y'g' � �� ,�� Rkt x �`g� s�.� ,� 3 Y ` "v,�`5� ,� ��,�^t {� �. r' �v�- M s ^L j. '€ 5 F x;. ti, ;.!�1 �. �. $S �� b,x �'"�a� ea""�.�s�- �� $��z � '✓'� �.v�..i'� �� , � , ...��r� � � �,�' _<'d� �n �"r��,�� ,,., "��3.,��.�� a` �.,.,. ay�`'�t, wM.,��`N .:.'�.� �t �';k , � ;� �`��., � ��,'�'.?q,;:��`,��"�.„"��: Turners Arrival 12 12 9:15-9:30 am Buses arrive,unload and depart individually Crossroad Bus Only Entry Dismissal 10 10 3:45-4:12 pm Buses arrive,load,then leave all at the same time without issue Turners Arrival 209 204 9:00-9:33 am Little to no queue spillback onto the road Crossroad Occasional queue spillback onto the road; Entry Dismissal 117 115 3:30-4:30 pm some causing significant backups on NB Turners Crossroad EB Glenwood queues caused by TH 100 ramp Glenwood Arrival 193 2 9:05-9:33 am intersection(not by tra�c back ups on school Avenue site) School EB&WB Glenwood queues are caused by Entrance Dismissal 144 2 3:30-4:25 pm queue spill back from school entrance in both directions Glenwwod Arrival 0 171 9:10-9:40 am No significant queuing issues Avenue NB left turns exiting create queue spillback on School Exit Dismissal 0 170 4:00-4:30 pm site;occassionally extends to the school entrance driveway Table 3 Meadowbrook School Observations Observation periods(8-10 am,3-5 pm) Total number of arriving and departing vehicles- all driveways ��,:� ;�,, ,� � � ��, ;� � ,� �. ., ti � � � � � � �� ;� ,� �� :# `"4,v� � � i � �, - Y x��.A t us�..�*�' "`�+r ,3 . , � , .. � ,.,, .. .� .. ' .�w a-. ^�� a =., d�,. '�' ..�'S �` 'L � � n. '�'+� � +�,' ,€ � '�- ... . . . . , , �.a . ,1 . . � . , :. .�, ,,. .. r..s.w'7i 5 Arrival 12 12 9:15-9:30 am Bus Dismissal 10 10 3:45-4'12 pm Assume 2 buses leave mid-day Arrival 402 377 9:00-9:33 am Inbound total includes some staff Cars Dismissal 261 287 3:30-4:30 pm General Notes 1) Parents begin arriving about 1/2 hour before dismissal 2)Parking lot typically full at about 3:40 pm 3)Drive aisles typically ful�by about 4:00 pm 4) Inbound and outbound volumes in Tables 1 and 2 are averages of all days observed Turners Crossroad Accesses Table 4 Meadowbrook School Observations Observation periods(8-10 am,3-5 pm) Bus Only Driveway on Turners Crossroad �� 4 .,�' � � , f� � : ��, � � � � �� '� �� ;�#�r� � � � � � � � Tuesday Dismissal 10 3:40-4:11 pm Buses arrive individually and depart all at once Arrival 12 9:18-9:30 am Shorter bus arrives earlier(9:12) Wednesday Dismissal 10 3:46-4:12 pm Buses arrive 3:45-4:05 pm Arrival 12 9:17-9:27 am Shorter bus comes earlier(9:10) Thursday Dismissal 10 3:42-4:12 pm One late bus at 4:16 pm Arrivai 12 9:16-9:26 am Shorter bus comes earlier(9:05) Friday Dismissal 10 3:47-4:11 pm Shorter bus leaves as soon as loaded Notes:Buses unload and leave right away in the AM,Buses arrive,load,then all buses leave at the same time in the PM; Assume 2 buses leave mid- day-possibly with K students(confirtn with school) Table 5 Meadowbrook School Observations Observation periods(8-10 am,3-5 pm) School Driveway on Tumers Crossroad , x . : . ":3 �_ € � � ; "� � �t ��' �� e .,ra` �h> "��s 4� ',> ' 3 x �s �� ; ,. , �, . � � F � ' ,;�-.. � � �r:: � � _{>, x�� ,.,_ � _ _ x ,�. � v €«�. Tuesday Dismissal 102 107 3:30-4:30 pm 4:04-4:07 pm 3 cars on NB Tumers Crossroad 1 car on NB Turners Crossroad- Arrival 231 209 9:00-9:33 am 9:10-9:10 am very briefly Wednesday Dismissal 95 109 3:30-4:25 pm None Arrival 203 215 9:00-9:33 am None Thursday 3-5 cars on road along NB curb Dismissal 145 114 3:30-4:30 pm 4:01 -4:11 pm (long delays);NB through traffic can sneak by Arrival 194 189 9:05-9:33 am None Major backups for NB traffic; No Friday space for NB traffic to sneak by (4-6 cars on road); Duration Dismissal 125 129 3:30-4:20 pm 4:01 -4:11 pm about 10 minutes,during which NB through trafffic is blocked for about 1 minute) Glenwood Avenue Accesses Table 6 Meadowbrook School Observations Observation periods(8-10 am,3-5 pm) Westbound Glenwood right turn queue entering school driveway; Also,influence of EB ueue from TH 100 interchan e i� ��j�r� "� � ��r� ;x � � s� � � .,, r, �. �, � � ��.� , .�-.s, �, E < < < .. �. ,.. . �•.. :. .�,,, , ,n` - � y..' . .,. �..�' .{x.....�. , 4 '."�. r��s � Tuesday Dismissal 3 4:02-4:04 pm WB right turners use shoulder- allows WB through traffic to pass Arrival 0 None Wednesday WB right turners use shoulder- EB queue gets close to school Dismissal 1 4:02-4:03 pm ailows WB through traffic to pass driveway Arrival 0 None Thursday WB right turners use shoulder- EB queue extends just beyond the Dismissal 7 4:00-4:04 pm aliows WB through traffic to pass school driveway;interferes with EB left turns to school site Arrival 0 None Friday WB right turners use shoulder- EB queue extends just beyond the Dismissal 12 4:03-4:08 pm allows WB through traffic to pass school driveway;interFeres with EB left tums to school site Table 7 Meadowbrook School Observations Observation periods(8-10 am,3-5 pm) Eastbound Glenwood left turn queue entering school driveway , � r �� 3 , ., �� ` �;�� . . ,� � �, a ' ,�,F ��`,� � �* � , � ,,� � T � F � �_ n��,� �:��.�. s� : S� �'i�,.. � ,':�z. ��^" �u,s ��r "�� .,a.. Tuesday Dismissal 136 5 3:30-4:25 pm 4:02-4:04 pm Max queue length 12-15 cars; includes 1-2 lefts to school; Max queue length 12-15 cars; Arrival 204 1 9:05-9:33 am Never includes 3-4 lefts to schooi; Wednesday Dismissal 143 0 3:30-4:20 m 4:02-4:03 m Max queue length 10-12 cars; p p includes 1-2 lefts to school; Arrival 181 3 9:10-9:33 am Never Max queue length 10-12 cars; includes 5-6 lefts to school; Thursday Long EB queus includes 2-3 lefts Dismissal 147 1 3:35-4:20 pm 3:58-4:10 pm to school;20-30 vehicles snuck by on right Max queue length 8-10 cars; Arrival 194 2 9:10-9:33 am Never includes 3-4 lefts to school; Friday Long EB queue;includes 2-3 lefts Dismissal 148 1 3:40-4:20 pm 4:01 -4:12 pm to school; 12-15 vehicles snuck by on right Notes: Separate building(Preschool?)ends arou�d 3 pm everyday but Friday Eastbound queues in the AM are typically waiting for agap in westbound traffic Eastbound queues in the PM are typically waiting for space in the school driveway Table 8 Meadowbrook School Observations Observation periods(8-10 am,3-5 pm) Meadowbrook Schooi Exit to Glenwood : �� y� "`" ' � � � t'� ,�` �#J� * ` `� �r �rs `:��' a � � t � ?�� ` a. � � � �„�c � � � < � � c�� s,�„'.., �'� z ,. +�'��.. � ��., �'.'t"z;?�..� }-,�� . � � Tuesday Dismissal 167 4:00-4:25 pm 4-5 left turners Not at lot of queuing occuring Arrival 175 9:10-9:40 am 7-8 left turners Left turn queue on site just around the building Wednesday corner Dismissai 174 4:00-4:25 pm 7-8 left turners Left turn queue on site just around the building comer Arrival 168 9:13-9:38 am 7-8 left tumers Left turn queue on site just around the building corner Thursday Queue on site around building corner back to the Dismissal 165 4:03-4:25 pm 12-15 cars entrance driveway;One lane queue after the building corner Arrival 171 9:12-9:40 am 6-7 left turners Left turn queue on site just around the building comer Friday Queue on site around building corner back to the Dismissal 173 4:00-4:28 pm 12-15 cars entrance driveway;One lane queue after the building corner Notes NB Right turn queue clears quickly; Sustained queue occurs in the left most NB exit lane.When queue extsnds around building corner,those destined for right turn lane tend to be blocked. �� _/..� SEH MEMORANDUM TO: Jeff Oliver,PE Golden Valley City Engineer FROM: Mike Kotila,PE Sr. Transportation Engineer DATE: March 23,2018 RE: Meadowbrook Elementary School Considerations for Improved On-Site Traffic Operations SEH No. GOLDV 145493 This memorandum supplements my March 16,2018 memorandum,which summarized the results of our traffic observations review on the Meadowbrook Elementary site.The previous memo identified that on-site traffic queue management is the key issue to resolve; especially vehicle storage for parents picking up students at school dismissal time.Also of concern is safety on the public roadway system; standing queues of traffic waiting to enter the site were routinely observed on eastbound and westbound Glenwood Avenue as well as northbound Turners Crossroad during school arrival and/or dismissal periods.These queues are disruptive to non-school traffic flow. Potential Solutions City,County and SEH staff inet to discuss a range of potential improvements on and off the school grounds to better accommodate the traffic queues on site and reduce the related safety issues on the streets. Included in this memo is a preliminary assessment of the potential improvements identifying pros and cons for each of several improvement ideas that have been considered. Attached Exhibit 1 shows the improvement concepts discussed herein. These concepts are intended to communicate the operational intent.Further review will be needed to determine that these concepts feasible. Consensus was reached that a combination of safety,access and site circulation improvements should be part of a long term solution to address the existing operational issues and accommodate school expansion and growth in enrollment.These improvements would include these elements: • Construction of an internal connecting,or"loop",roadway that allows circulation between Glenwood Avenue and Turners Crossroad and provides additional on-site vehicle parking spaces and queuing/vehicle storage length on the east side of the school. • Expand the loading zone in the westerly lot and widen the driveway to accommodate waiting vehicles as shown in the site drawings provided by School District staff. � Addition of turn lanes on Glenwood Avenue and on Turners Crossroad to improve safety The following section identifies considerations(pros and cons)to be contemplated in the development of a final overall site improvement plan. Short Elliott Hendrickson Inc.,10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302 SEH is an equal opportunity employer � www.sehinc.com � 952.912.2600 � 800.734.6757 � 952.912.2601 fax Meadowbrook School—Considerations for Improved On-Site Traffic Operations March 23,2018 Page 2 Loop Road Considerations(See Exhibit 1 Concepts Fl and F2) 1. A loop road will reduce internal traffic pattern conflicts and facilitate improved ingress and egress from the site resulting in more efficient drop-off and pick-up of students(i.e.better access to parking spaces, less blocking of drive aisles,etc.). 2. A loop road with a parking lane provides opportunity for approximately 30 additional vehicles to be parked without blocking the driving lane.There is opportunity for additiona190 degree or angled parking stalls along the loop.These would be most beneficial near the south end. 3. One way loop road operation(clockwise or counter-clockwise)would promote consistent site access and egress expectations far parents;this would be preferable rather than two-way operation. a. Counter-clockwise traffic flow on the loop road(F1) i. Access to the site would occur from Glenwood Avenue with an exit through the existing bus lot to Turners Crossroad. ii. A sidewalk would be provided on the passenger side(east side)requiring a pedestrian crossing of the drive aisle near the south end of the loop road. iii. Increases traffic demand on southbound Turners Crossroad approach to Glenwood Avenue. A protected/permissive southbound left turn phase would be needed. b. Clockwise traffic flow on the loop road(F2) i. Access to the site would occur from Turners Crossroad through the bus lot;egress would occur from the site to Glenwood Avenue. ii. A sidewalk on the passenger side(west side)would not create another pedestrian crossing. iii. Left and right turn access from Glenwood would still be needed to serve users during the off peak hours,or if loop road is gated at times(see#4 below). 4. Access to the loop road could be managed with gates to disallow its use while playground activities are occurring.Gates would also impede non-school cut-through traffic. 5. As drawn in Exhibit 1 —the loop road encroaches in MnDOT right of way. This would require permit approval by MnDOT. Alternative loop road alignments could be considered entirely on school property but would have greater impact to the existing playfield areas. 6. Conflicts with bus arrival,unloading,loading and departure would need to be managed by school staff whether clockwise or counterclockwise operation is selected. Glenwood Avenue Turn Lane Considerations(See Exhibit 1 Concept E) 7. Improvements made on Glenwood Avenue as part of the school site plan work should be consistent with a more comprehensive improvement plan for Glenwood Avenue. Concept E depicts a comprehensive improvement alternative that includes a continuous left turn lane between Xenia Avenue and TH 100 and also includes bike lanes. 8. It may be possible to construct elements of the overall plan for Glenwood along the school frontage that satisfy the operational needs of the school in the short term but defer implementation of bike lanes until the south curb line can also be reconstructed.Further design feasibility of this approach would be needed. At a minimum,the school site work should include establishing the north curb and trail location that fit with the overall concept depicted in the exhibit and also includes an eastbound left turn lane of 325 feet in length. The school site plan work should include walks and trails impacted by the widening improvements needed 9. A westbound right turn lane on Glenwood Avenue to the school entrance was discussed. It was agreed that left turn lanes provide greater safety and operational improvement and are therefore preferred. If it is determined that left turn lanes are not feasible,a right turn should be included which maximizes its length within the space available westerly of the adjacent Boy Scout site(5300 Glenwood Avenue)driveway. Meadowbrook School—Considerations for Improved On-Site Traffic Operations March 23,2018 Page 3 Turners Crossroad Turn Lane Considerations(see Exhibit 1 Concepts Dl and D2) 10. Turners Crossroad turn lane(s)should be constructed to reduce public safety issues caused by conflicts resulting from northbound right turn delays into the school site. 11. A northbound right turn lane should be provided on Turners Crossroad to the westerly school access driveway. In addition,depending upon the directional flow(clockwise or counter-clockwise)of the previously described loop road,a right turn lane may be needed to the existing bus lot if it serves inbound traffic. 12. The length of the northbound right turn lane to the westerly school parking lot should be optimized considering proximity to the schools proposed parking lot/loading zone expansion. If a turn lane is provided to the bus lot(and loop road entrance)driveway,its length should be maximized between the two driveways. Other Site Access and Circulation Improvements(Exhibit 1 Concepts A,B&C) The School District provided preliminary plans to accommodate on-site vehicle storage which may be effective measures to consider in combination with the loop road and turn lanes.They included: 13. Widening of the Turners Crossroad driveway to provide more space for waiting vehicles(Concept A). This is not intended as a drop off/pick up area but it would allow queuing to occur without blocking the inbound and outbound driveway movements.Approximately 4 waiting cars could be accommodated. 14. Expansion of the loading and drop off zone in the westerly parking lot along the westerly perimeter of the semi-circular parking lot end(Concept B). If this is intended as a"double lane"of on-site parking,it appears that up to 10 additional vehicles could be accommodated. If the double lane approach is intended, great care should be taken to ensure that walking students and moving vehicles are not occurring simultaneously. 15. Adding an additional drive aisle along the north side of the easterly parking lot adjacent to the playground (Concept C). This concept adds queue storage only and should not be considered in combination with the loop road due to conflicting counter flow movements that would result. Summary Constructing the turn lanes described above and shown in Exhibit 1,would result in improved safety for all users(students,parents,staff and all other non-school drivers on Glenwood Avenue and on Turners Crossroad).Turn lanes would also provide assurance that if on site queues overflow onto the public street they won't immediately impact traffic flow in the adjacent through lane. Constructing the loop road,as described above and shown in Exhibit E,plus the queueing and loading improvements at the west parking lot(Concepts A and B)would result in a net increase of 44 spaces for waiting vehicles on site—which satisfies the minimum need estimated within the March 16`h memorandum (the need was defined as at least 38 on-site parking or queuing spaces). p:\fj\g\goldvU45493\8-planning�neadowbrook school site�2018 memo�meadowbrook school traffic mitigations memo 032318.docx � ., w. , . , e� v � �, �� . , . ��_ �.- �.��. .: : � �r �� m W � Z Z O � LL � #� � W` a � Z g g Z � � o= J Z ,��"-. 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In response to this congestion,Hopkins School District is proposing the following changes to the Meadowbrook site to relieve the number of cars waiting on the streets while lined up to drop off or pick up students. The drive lane from Turners Crossroad leading into the west side of elementary school site is being widened. This proposed change(identified as Option A on the diagram)is planned for completion before the beginning of the 2018-2019 school year. The widening of this drive lane will allow five(5)additional cars to queue on the school property. With the addition of these five cars, it is estimated that a total of thirty-six cars will then be able to queue in the parking lot on the west side of the school. To further relieve traffic congestion at drop off and pick up times,Hopkins School District is proposing two solutions to be implemented in the near future. One proposed solution(identified as Option B on the diagram)is to create an extended loop at the parking lot on the west side of the building.This loop will run along the west end of the property near the community center and 6t''grade wing. With this proposed change,an additional fifteen(15)cars will be able to queue on site,thus creating space for a total of fifty- one(51)cars on the west side of the property. Identified as Option C on the diagram,the third proposed solution will occur on the east side of the property and relieve congestion on Glenwood Avenue.An additional drive lane will be created on school property north of the existing east parking lot. Striping on the property will also take place to provide two lanes for cars egressing the site. This will reduce the amount of back-up on site which will lessen the amount of time cars must wait on Glenwood Avenue before turning onto the school property. With the new striping and new drive lane,an additiona126 cars can be in queuing lines on campus resulting in a total of 100 cars dropping off or picking up students in the east parking lot. Together,strategies A,B and C create the potential for forty-six(46)additional cars to queue on site. With such an increase in queuing capacity,parents can enter the site more quickly thus allowing local traffic to continue traveling unimpeded. Dia r� a� Diagram 1—Plan of the site as traffic currently travels through for drop off and pick up.Cars in green indicate those entering the site;cars in red are leaving the site. Diagram 2- Option A Plan showing the anticipated wider drive lane allowing for two drive aisles—one for ingress(green)and one for egress(red). Diagram 3—Option B Plan showing the extended loop allowing increased queuing space on the west side of the campus. 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