05-14-18 - Human Services Fund minutesGolden Valley Human Services Fund (GVHSF) Meeting
Minutes
May 14,2018
Present: Denise La Mere -Anderson, Aaron Black, Hilmer Erickson, Peder Hanson, Katie Hart, Alan Ingber and Jason Kapel
Also present: Brian Erickson, Staff Liaison.
Absent: Stephanie Devitt, Elissa Heilicher and Sophia Vento
Call to Order: La Mere -Anderson called the meeting to order at 6:49 pm.
Agenda Changes or Additions: Council Dinner and Thanking Alan Ingber, were added.
April 9, 2018: Erickson moved and Black seconded the motion to approve the minutes from April 9. The motion passed
unanimously.
Introduction of new member:
La Mere Anderson introduced new member, Jason Kapel. Jason shared information about himself and reason for joining
the commission.
Commissioner Orientation:
Staff Liaison, Erickson, administered the new commissioner orientation. It was well received by the members and will be
conducted yearly.
Election of Chair and Vice Chair:
Commission members voted and selected Aaron Black as Chair and Denise La -Mere Anderson as Vice Chair.
Budget Update:
Staff Liaison, Erickson, distributed latest budget information, which was shared and reviewed.
Run the Valley Review:
Shirts— Participants really liked the shirts. It was suggested to look at adding a youth size, for younger runners.
Race Headquarters — Brookview worked well. Suggested to use upper level for runner check-in next year. Hanson
recommend better signage for runners with start/end locations and general information.
Registration — La Mere — Anderson expressed that it was confusing for runners with regards to the check- in process. The
possibility of using a different registration system would make this more efficient and should be explored. La Mere
Anderson suggested doing away with the U12 Runner option, as it is confusing for everyone.
Volunteers - Volunteer participation was good and we had a few too many, for the amount of positions. Hanson
suggested there should be talking points developed for the various positions.
Food — There was plenty of food donated by sponsors. La Mere Anderson shared how there was left over food and
maybe request less for next year. The hallway area, for food distribution, worked well. Adding music, when participants
were eating and relaxing post run, was suggested by Hanson.
Kids Fun Run - La Mere Anderson suggested a balloon arch and doing a little more for this run.
Route_7 Hanson suggested better signage and flow between Xenia and Turners Crossroad, on Laurel. Runners are
traveling in opposite directions in this area, and it is confusing and not signed well.
Bylaw Change Proposal:
Name Change -A name change to Human Services Commission was discussed and agreed upon.
Size and makeup of Commission_ — It was proposed to have the size of the commission as 7 residents and up to 9, if filled
by business members.
Reserve Spend Down —The members reviewed the agreed upon proposal for spend down.
a. Maintain reserves at a minimum threshold of 1.5 time's annual budget and maximum of 2.0
of annual budget.
b. When reserves exceed thresholds, exercise reserve spend down.
Golf and Lawn Bowling Classic:
Staff Liaison, Erickson, reminded members of the new fall date for the event, which is Monday, September 17. It was
agreed to discuss planning details at the June meeting.
Other Business:
Commission Member Resignation — Commission, Alan Ingber, was thanked for his service.
Council Dinner:
Staff Liaison, Erickson, reminded members of the Council Dinner on Tuesday, May 29, at Brookview.
Adjourned: Erickson motioned, Hart seconded. Meeting adjourned at 8:41 pm
Respectfully submitted,
Denise La -Mere Anderson, GVHSF Chair Brian Erickson, Staff Liaison