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07-03-18 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber July 3, 2018 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. City Council Meeting - June 19, 2018 2-7 B. Approval of City Check Register 8 C. Licenses: 1. Temporary Liquor License for The Loppet Foundation 9 2. Temporary Liquor License for The Church of St. Margaret Mary 10 3. Gambling License Exemption and Waiver of Notice Requirement - The Church of St. Margaret Mary 11-13 D. Minutes of Boards and Commissions: 1. Environmental Commission - May 21, 2018 14-15 2. Open Space & Recreation Commission - April 23 and May 22, 2018 16-19 3. Bassett Creek Watershed Management Commission - May 17, 2018 20-27 E. Bids and Quotes: 1. Approve Purchase of a Sign Truck 28-42 2. Approve Purchase of a Sanitary Sewer Grinder Pump 43-47 F. Appointment of Election Judges and Absentee Ballot Board for the Primary Election on August 14, 2018 18-44 48-50 G. Approval of One Year Extension for Filing of Final Plat for 1017 Ravine Trail 51-53 H. Notification of Exemption to Noise Ordinance for Metropolitan Council Environmental Services Golden Valley Interceptor Rehabilitation Project No. 805740 54-55 I. Authorize Execution of a Grant Agreement with the Department of Natural Resources for the DeCola Ponds B and C Improvement Project 18-45 56-60 J. Award Contracts for the Highway 55 West Public Improvement Project No. 15-22 61-68 4. PUBLIC HEARINGS 5. OLD BUSINESS 6. NEW BUSINESS All Ordinances listed under this heading are eligible for public input. A. Review of Council Calendar B. Mayor and Council Communications 7. ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA June 19, 2018 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke. 1C. Community Partnership Grant from CenterPoint Energy Fire Chief Crelly presented the staff report. Ms. Tiffany Jordan, CenterPoint Energy, presented the City with a $2,000 Community Partnership grant to be used towards the purchase of new multi-gas monitoring meters and calibration equipment. Council thanked CenterPoint Energy for the Community Partnership grant. MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest to adopt Resolution 18-40, accepting a grant from CenterPoint Community Partnership upon a vote being taken the following voted in favor: Clausen, Fonnest, Harris, Rosenquist and Schmidgall; and the following voted against: none, and the motion carried. 1D. Proclamation for the 75th Anniversary of the Golden Valley Fire Department Fire Chief Crelly presented the staff report and answered questions from Council. Mayor Harris read the Proclamation. Council thanked the citizen volunteers for their time and service to the City of Golden Valley. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to adopt the Proclamation for the 75th Anniversary of the Golden Valley Fire Department and the motion carried. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve the agenda of June 19, 2018, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to approve the consent agenda of June 19, 2018, as revised: removal of 3D2-Human Services Fund Minutes of May 14, 2018, and 3F-Accept Donation from Golden Valley Federated Women’s Club and the motion carried.  3A1. Approve Minutes of Council/Manager Meeting - April 10, 2018. 3A2. Approve Minutes of City Council Meeting - June 5, 2018. 3B. Approve City Check Register and authorize the payments of the bills as submitted. Unofficial City Council Minutes -2- June 19, 2018 3. APPROVAL OF CONSENT AGENDA - continued 3C1. Approve the renewal of Olivia’s Organic Café & Event Center On-Sale Wine and 3.2 Malt Liquor License for the license period of July 1, 2018, through June 30, 2019. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - May 14, 2018 2. Human Services Fund - May 14, 2018 3E1. Approve purchase of a 2018 Ford F-350 4x4 XLT Crew Cab from National Auto Fleet Group in the amount of $41,494 and Highland Rescue Body from ABM Equipment & Supply in the amount of $47,168. 3E2. Approve quote from Dave Perkins Contracting for the repair of 23 watermain gate valves for a total cost of $88,310 and of 8 watermain gate valves for a total cost of $31,200. 3F. Accept Donation from Golden Valley Federated Women’s Club for Summer Concert Series. 3G. Authorize a contract with Corrective Asphalt Materials, LLC in the amount of $43,271.40. 3H. Receive and file the May 2018 Financial Reports. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3D2. Minutes of the Human Services Fund City Manager Cruikshank answered questions from Council regarding the Human Services Fund. MOTION made Council Member Rosenquist, seconded by Council Member Clausen to accept for filing the May 14, 2018, minutes for the Human Services Fund and the motioned carried. 3F. Accept Donation from Golden Valley Federated Women’s Club for Summer Concert Series Council thanked the Golden Valley Federated Women’s Club for their donation. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to adopt Resolution 18-41, accepting a Donation from Golden Valley Federated Women’s Club for the Summer Concert Series upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris Rosenquist and Schmidgall, the following voted against: none and the motion carried. 4. PUBLIC HEARINGS 4A. Public Hearing - MS4 General Permit, Storm Water Pollution Prevention Program, 2017 Annual Report to the Minnesota Pollution Control Agency Development and Assets Supervisor Eckman presented the staff report and answered questions from Council. City Manager Cruikshank answered questions from Council. Mayor Harris opened the public hearing. Mr. Jim Fitzsimmons, 2201 Regent Avenue, said he lives by Minnaqua Pond and that the neighborhood is having issues of debris collection in the pond. He asked if there was anything that the neighborhood could do to get the pond dredged to make the neighborhood look better. Mayor Harris closed the public hearing. Unofficial City Council Minutes -3- June 19, 2018 4A. Public Hearing - MS4 General Permit, Storm Water Pollution - continued MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 18-42, Issuing a Negative Declaration of Need for Revisions to the Storm Water Pollution Prevention Program upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 4B. Public Hearing - Amendment to the General Land Use Plan Map - 5530-5540 Golden Valley Road and 1530 Welcome Avenue North The applicant had withdrawn their application and no Council action was necessary. 4C. Public Hearing - Amendment to the Official Zoning Map - 5530-5540 Golden Valley Road and 1530 Welcome Avenue North The applicant had withdrawn their application and no Council action was necessary. 4D. Public Hearing - Minor Subdivision - 7040 Glenwood Avenue Planning Intern Morgan presented the staff report and answered questions from Council. Planning Manager Zimmerman and City Manager Cruikshank answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. There was Council discussion regarding the Minor Subdivision located at 7040 Glenwood Avenue. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to approve the Minor Subdivision at 7040 Glenwood, subject to the following conditions and the motion carried. 1. Right-of-way sufficient to accommodate the roadway, on-street bike lanes, and a sidewalk along the east side of Glenwood Avenue shall be dedicated on the Final Plat. 2. The exact location of the potential future cul-de-sac shall be determined by City Staff prior to approval of the Final Plat. 3. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat. 4. A deferred special assessment of $4,900 shall be paid before release of the Final Plat. 5. A park dedication fee of $3,750 shall be paid before release of the Final Plat. 4E. Public Hearing - RLT Second Addition PUD No. 91, Amendment 4 - 8905 Wayzata Boulevard Planning Manager Zimmerman presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. Mr. Steve Sabrashi, Landform Professional Service, representing the applicant, said they had added enhanced landscaping to the front of the building. Mayor Harris closed the public hearing. Unofficial City Council Minutes -4- June 19, 2018 4E. Public Hearing - RLT Second Addition PUD No. 91 MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to adopt Ordinance #640, approval of RLT Second Addition PUD No. 91, Amendment 4, The Luther Company, Applicant upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 4F. Public Hearing - Amend the General Land Use Plan Map - 2429 Douglas Drive Planning Intern Morgan stated that items 4F. and 4G. would be addressed together. She presented the staff reports and answered questions from Council. City Manager Cruikshank and Planning Manager Zimmerman answered questions from Council. Mayor Harris opened the public hearing. Mr. Todd Ofsthun, TCO Design, representing the applicant, said that the applicant would be presenting an application for a small care facility and that they are currently working through the Conditional Use Permit application. Mayor Harris closed the public hearing. There was Council discussion regarding the amendment to the General Land Use Plan Map and the Zoning Map for 2429 Douglas Drive. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 18-43, for Amendment to the General Land Use Plan Map for 2429 Douglas Drive, reguiding from Low Density Residential use to Medium-Low Density Residential use upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 4G. Public Hearing - Amend the Official Zoning Map - 2429 Douglas Drive MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Ordinance #641, amending the Official Zoning Map for 2429 Douglas Drive, rezoning from Single Family (R-1) to Moderate Density (R-2) Residential upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 5. OLD BUSINESS   6. NEW BUSINESS 6A. Second Consideration - Ordinance #639 - Amending the 2018 Master Fee Schedule for Legal Review City Manager Cruikshank presented the staff report. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt the second consideration of Ordinance 639, amending the 2018 Master Fee Schedule for Legal Review upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. Unofficial City Council Minutes -5- June 19, 2018 6B. Review of Council Calendar Some Council Members are attending the League of Minnesota 2018 Annual Conference on June 20 through June 22, 2018, at the Rivers Edge Convention Center located in St. Cloud. Some Council Members may attend the Golden Valley Open House on June 20, 2018, from 6 to 8 pm at the Golden Valley Police Department and Fire Station 1. Some Council Members may attend the Golden Valley Fire Relief Street Dance on June 23, 2018, at 5 pm at the Chester Bird American Legion located at 200 North Lilac Drive. Some Council Members may attend the Market in the Valley on June 24 and July 1, 2018, from 9 am to 1 pm in the City Hall Campus Parking Lot. A Concert in the Park featuring the Plymouth Concert Band will be held on June 25, 2018, at 7 pm at Brookview Park. Some Council Members may attend the Golden Valley Business Council on June 28, 2018, from 7:30 am to 9 am at Brookview. A Firefighter Recruitment Meeting Expo will be held on June 28, 2018, at 9:30 am and 6:30 pm at Fire Station 1. The next City Council meeting will be held on July 3, 2018, at 6:30 pm. The City Offices will be closed on July 4, 2018, in observance Independence Day. 6C. Mayor and Council Communication Council Member Clausen thanked the Golden Valley Garden Club and staff for planting and preparing the area in front of City Hall for a butterfly and pollinator garden. Council Member Rosenquist said that it is pollinator week and also thanked the volunteers. Mayor Harris thanked the community organizations, city staff and residents who participated and attended the successful Pride Festival. He also said the Golden Valley City and Police Department now have Twitter accounts. Mayor Harris and City Manager Cruikshank provided an update on the DeCola Pond project meeting at the State Capital. They thanked city staff, state representatives and the other partners who have been involved in the project. Council Member Rosenquist said the City now has Golden Valley T-shirts available for purchase at Brookview. Mayor Harris said he had done an interview with KSTP regarding Scheid Park and that it should be on the news. He also said the Golden Valley Rotary had their annual awards and Marshall Tanick was named Citizen of the year. Unofficial City Council Minutes -6- June 19, 2018 7. ADJOURNMENT MOTION made by Council Member Schmidgall, seconded by Council Member Clausen and the motion carried to adjourn the meeting at 8:58 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. C. 1. Temporary On-Sale Liquor Licenses - The Loppet Foundation Prepared By Kris Luedke, City Clerk Summary The Loppet Foundation has applied for a temporary on-sale liquor license at 1301 Theodore Wirth Parkway, for August 25, 2018, for the Urban Portage Canoe Portage event from 9 am to 3 pm. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of $1,000,000. The Loppet Foundation has provided this certificate for their events. Recommended Action Motion to approve a temporary on-sale liquor license for The Loppet Foundation at 1301 Theodore Wirth Parkway for August 25, 2018. Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. C. 2. Temporary On-Sale Liquor License - The Church of St. Margaret Mary Prepared By Kris Luedke, City Clerk Summary The Church of St. Margaret Mary located at 2323 Zenith Avenue North has applied for a temporary on-sale liquor license for their Fall Festival to be held on September 16, 2018, from 1 pm to 5 pm. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of $1,000,000. The Church of St. Margaret Mary has provided this certificate for their event. Recommended Action Motion to approve a temporary on-sale liquor license for Church of St. Margaret Mary located at 2323 Zenith Avenue North for their Fall Festival on September 16, 2018. Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. C. 3. Gambling License Exemption and Waiver of Notice Requirement - The Church of St. Margaret Mary Prepared By Kris Luedke, City Clerk Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for The Church of St. Margaret Mary. MINNESOTA LAWFUL GAMBLING 11/17 LG220 Application for Exempt Permit Page 1 of An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: • conducts lawful gambling on five or fewer days,and Applications are processed in the order received. If the application • awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event,the year. application fee is$100; otherwise the fee is$150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: The Church of St Margaret Mary Permit Number: X-93990 Minnesota Tax ID Federal Employer ID Number, if any: 8367661 Number(FEIN), if any: 41-0711491 Mailing Address: 2323 Zenith Ave No City: Golden Valley State: MN Zi 55422 p: County: Hennepin Name of Chief Executive Officer(CEO): Rev Thomas Rayar CEO Daytime Phone: 763-588-9466 CEO Email: frtom@smm-gv.org (permit will be emailed to this email address unless otherwise indicated below) Email permit to(if other than the CEO): dmareck@smm-gv.org NONPROFIT STATUS Type of Nonprofit Organization (check one): —--- = Fraternal 0 Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website,phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS-Affiliate of national,statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Parish Grounds Physical Address(do not use P.O. box): 2323 Zenith Ave No, Golden Valley Checne: [21C�i�ty: Golden Vallev Zip: 55422 County: Hennepin E]Township: Zip: County: Date(s) of activity(for raffles, indicate the date of the drawing): September 16, 2018 Check each type of gambling activity that your organization will conduct: Bingo Paddlewheels Pull-Tabs Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards,paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. 17 LG220 Application for Exempt Permit Paget f2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township KThThe application is acknowledged with no waiting period. he application is acknowledged with no waiting period. e application is acknowledged with a 30-day waiting he application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied. (^►/� Eshe application is denied. Print City Name: �QI(.11 �c�, eu Print County Name: Signatu a of City P rsonnel: Signature of County Personnel: Title: 04, Date: '" Title: Date: TOWNSHIP(if required by the county) On behalf of the township,I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: -- - - — - -Title:- CHIEF Title:CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this ap iica i is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and return-eedt and within 30 dayRZ-, e event date. Chief Executive Officer's Signature: L� Date: 6-14-18 (Signature must be CEO's signatudesignee not s gn Print Name: Rev Thomas Ra ar re REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: . all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and . all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is$100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B,Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years(Minn. Statutes,section 349.166,subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form(and any attachments)will be used address will be public information when received Commissioners of Administration,Minnesota by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue;Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and International gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pursuant to court Minnesota. Your organization has the right to the permit,all information provided will become order;other individuals and agencies specifically refuse to supply the information; however,if public. If the Board does not Issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for Information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format(i.e.large print,braille)upon request. An equal opportunity employer GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes May 21, 2018 Commissioners Present: Tracy Anderson, Tonia Galonska, Lynn Gitelis, Dawn Hill, Joseph Ramlet, Scott Seys and Jim Stremel Staff Present: Eric Eckman, Development and Assets Supervisor and Claire Huisman, Administrative Assistant Absent: Commissioner Debra Yahle Call to Order Chair Hill called the meeting to order at 6:30 pm. Approval of Regular Meeting Minutes MOVED by Stremel, SECONDED by Galonska, and the motion carried unanimously to approve the minutes of the April 23, 2018 regular meeting. Scott Seys, resident of Golden Valley, was introduced as a new member to the Commission. Commission Guidelines and Guiding Principles Eckman gave a presentation to the Commissioners regarding the structure of City Boards and Commissions as well as the roles and responsibilities of the members. Commissioner Galonska asked if there was any information or guidelines for Commissioners to follow in regards to placing campaign signs in their yards or partaking in election campaign events. Staff will do further research on this matter and get back to the Commission. Election of Officers MOVED by Anderson, SECONDED by Galonska to nominate Dawn Hill for the position of Chair Person to the Commission. MOVED by Hill, SECONDED by Anderson to nominate Tonia Galonska for the position of Vice-Chair to the Commission. The motion carried unanimously to elect Dawn Hill as Chair Person and Tonia Galonska as Vice-Chair to the Environmental Commission. By-Laws The Commission By-Laws were reviewed. Consideration was given to adding the City’s Resilience and Sustainability Plan and Natural Resources Management Plan to the Mission Statement #2. It was also considered to add GreenStep Cities Program as a separate item between #2 and #5. MOVED by Anderson, SECONDED by Stremel to not amend the By-Laws at this time. The motion passed with one abstain and one no. 2018 Work Plan The Council made no changes to the Commissions 2018 Work Plan after it was presented to them on May 8th. One comment was made to item #4 of the work plan regarding Sustainable Yards and Gardens and reducing chemical usage. The Council suggested a list of possible companies that provide reduced-chemical or chemical-free lawn service be offered to residents. Commission members felt this could be confused with promoting a certain business and instead, residents should be offered names of groups or organizations that promote chemical-free gardening. Staff will check government websites like U of MN, MDA or MDH to see if such lists exist. Minutes of the Environmental Commission May 21, 2018 Page 2 of 2 Update on Solid Waste Eckman presented an update on the solid waste discussion from the last Council/Manager meeting. Commission members provided feedback on the material presented. Comments included: • More data should be provided on the construction of City streets and how well they will hold up to daily wear and tear. • More data is needed on current garbage hauling rates and services. • One Council outcome on goals stated: “avoid significant operational or capital cost increases to the City and residents”. Commissioners would like further clarification to this statement. Will the City pay for organized garbage pick-up or will that fee be passed onto the residents? • Another Council outcome on goals stated: “establish waste disposal practices that improve environmental outcomes.” Commissioners would like clarification on what improvements are they referring to and does the Council have specific goals in mind? • It was noted that other states are looking into incinerators as a method of garbage disposal and maybe someday it would be considered locally. • In regards to the mention of “engagement process with residents”, the Commissioners wanted to know what the Council or staff had in mind for involving the residents. They feel that the residents should be involved in the planning process from early on rather than notified at the end when the decisions have already been made. To that end, Commissioners realized it is still early in the process and that the Council is still refining its potential goals and outcomes. • Other ways to entice resident participation is to hold small events where food (pizza) and speakers (U of M, how to achieve zero waste) are present rather than an open house type meeting. Program/Project Updates The complete Program/Project Update is on file. The City was not selected to receive a GreenCorps member who would have assisted the City with its waste reduction goals. There were numerous applications and competition was strong in the waste reduction topic area but staff will continue its planned work with respect to improving recycling and waste management. Other Business Chair Hill reminded Commissioners of the City’s Boards and Commission’s appreciation dinner at Brookview on May 29, 2018. Adjourn MOVED by Galonska, SECONDED by Anderson, and the motion carried to adjourn the meeting at 8:24 pm. Claire Huisman Administrative Assistant GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Meeting Minutes April 23, 2018 1. Call to Order Cornelius called the meeting to order at 6:30 pm. 2. Roll Call Commissioners: Andy Bukowski, Cindy Carow-Schiebe, John Cornelius, Kelly Kuebelbeck, Bob Mattison, Kimberly Sanberg, Matthew Sanders, and Dawn Speltz. Absent: Roger Bergman Staff: Rick Birno, Director of Parks and Recreation, Sheila Van Sloun, Parks and Recreation Administrative Assistant; and Gillian Rosenquist, Council Member. 3. Agenda Changes or Additions Birno added Isaacson Grant Award, Lime Bikes, and Capital Improvement Plan. 4. Approval of Minutes -- November 22017 MOTION: Moved by Speltz and seconded by Carow-Schiebe to approve the November 27, 2017 meeting minutes. Motion carried unanimously. 5. Welcome New Commissioner Matt Sanders New Commissioner Member Matt Sanders was welcomed by Cornelius. Introductions by all followed. 6. Resolution To Approve Recognized Golden Valley Youth Athletic Associations Birno shared the associations that will be considered recognized by the City of Golden Valley. They include: Golden Valley Little League Baseball, Golden Valley Girls' Softball, Park Valley United FC Soccer, Armstrong -Cooper Youth Baseball, Armstrong -Cooper Youth Hockey, Hopkins Youth Hockey, and Cooper -Armstrong Girls' Fast Pitch Softball, MOTION: Moved by Bukowski and seconded by Kuebelbeck to approve the Youth Athletic Associations for 2018 and 2019. Motion carried unanimously. 7. Elect Chair and Vice Chair for 2018 After brief discussion, Speltz accepted nomination as Vice -Chair, and Mattison accepted nomination as Chair. MOTION: Moved by Cornelius and seconded by Kuebelbeck to accept the nominations for Mattison as Chair and Speltz as Vice -Chair. Motion carried unanimously. 8. Review Sochacki Park 2018-2022_ Improvement Plan Birno updated the commission on the Joint Powers Agreement and five-year Capital Improvement Plan between Golden Valley, Robbinsdale, and Three Rivers Park District. He explained that Three Rivers is providing all the funding and staff for the work, which will begin this fall. He then discussed future amenities for the park. Commissioners discussed more outreach to surrounding schools. 9. Review OSRC Annual Report Commissioners reviewed the annual report and made changes as necessary. 10. Commission and Staff Updates • Commissioner Updates - Mattison gave an updated on the Golden Valley Women's Softball league. He said there are eight teams with over 100 players playing at Schaper Park. Open Space & Recreation Commission Minutes April 23, 2018 Page 2 - Mattison updated the commission members on the implementation plan from the Bicycle and Pedestrian Task Force. The plan provides guidance for the next 5 to 10 years for improving access through the city. • Run The Valley — Birno said there are over 400 registered for the event. They also have over 50 volunteers to help the day of the race. • Carrie Anderson — Birno said Carrie Anderson has accepted a new position with the City of Eagan. The open position has been advertised and so far, over 100 applications have been received to fill the position. • Commissioner Bukowski — Birno announced it was Bukowski's final meeting. All members thanked commission member Bukowski for his service and wished him well. • MRPA Awards of Excellence — Birno said Golden Valley has received two Awards of Excellence from the Minnesota Recreation and Parks Association for the Brookview project and the Challenge Course and All -Inclusive Play Area at Schaper Park. The Schaper Park project has also been submitted to be considered for a National Recreation and Parks Association award. • May Meetings — Commissioners moved the May meeting to Tuesday, May 22 due to the holiday on May 28. Y Isaacson Grant Award — Birno said the Isaacson Park ball field light grant was awarded to Golden Valley. He said they are waiting for the frost to exit the ground so they can conclude installation. * Lime Bikes — Birno said Golden Valley will be launching a pilot program for the new dock - less bike system called Lime Bikes. The program will not cost the city anything. Golden Valley will start with 200 bikes. • Capital Improvement Plan — Birno discussed the 2018 city park projects. He said in May he will bring a draft of the 2019-2023 projects to the OSRC for review and recommendation. Aquatic Facilities — Birno said the Hopkins Schools Activity Director is working towards making improvements to aquatic facilities at Hopkins Schools. They may consider approaching the City of Golden Valley for potential capital funding support. Birno said any formal requests will be presented to the commission members for discussion. 4. Adjournment MOTION: Moved by Mattison and seconded by Carow-Schiebe to adjourn at 9:15 pm. Motion carried unanimously. ATTEST: Xhn Cornelius, Chair Sheila Van Sloun, Administrative Assistant GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Meeting Minutes May 22, 2018 1. Call to Order Mattison called the meeting to order at 6:35 pm. 2. Roll Call Commissioners: Cindy Carow-Schiebe, John Cornelius, Max Hyberger, Bob Mattison, Kimberly Sanberg, Matthew Sanders, and Dawn Speltz. Absent: Roger Bergman and Kelly Kuebelbeck. Staff: Rick Birno, Director of Parks and Recreation, Sheila Van Sloun, Parks and Recreation Administrative Assistant, and John Stutzman, Recreation Supervisor. 3. Agenda Changes or Additions None. 4. Approval of Minutes — April 23, 2018 MOTION: Moved by Cornelius and seconded by Speltz to approve the April 23, 2018 meeting minutes. Motion carried unanimously. S. Welcome New Commissioner Max Hyberger New Commissioner Member Max Hyberger was welcomed by Mattison. Introductions by all followed. 6. Proposed Parks CIP Review Birno reviewed the proposed 2019-2023 Park Capital Improvement Plan with the Commission. Some items discussed were: park shelter building improvements, parking lot replacement at Medley Park, budgeting for tennis court lights at the Wesley Park, community gardens, off -leash pet exercise areas and scheduled athletic facility improvements. Park dedication fees were also reviewed and discussed. Speltz suggested there be more communication on social media regarding the opening of the new tennis courts and pickleball courts for residents. The commission suggested an agenda item be added to a future meeting to begin discussing updates and improvements for park shelter buildings. Commission members also noted the importance of the Open Space and Recreation Commission and community involvement during the early stages of any planning at Scheid Park for any potential changes in the future. MOTION: Moved by Speltz and seconded by Sanberg to send the proposed 2019-2023 Park Capital Improvement Plan to Council. Motion carried unanimously. 7. Severe Weather Guidelines Stutzman explained the need for updating the guidelines. He said he consulted with surrounding cities and found there are varying standards. Mattison shared thoughts and suggestions based on his research. Discussion focused on developing a standard to move forward. After brief discussion, the Commission made minor adjustments to the guidelines and recommended staff have the document reviewed by the League of Minnesota Cities. 8. Review OSRC Updated Bylaws Birno informed the commission that the bylaws have been reformatted and no changes were implemented from the previous review. Open Space & Recreation Commission Minutes May 2Z 2018 Page 2 9. Commission and Staff Updates * Commissioner Updates Cornelius said the OSRC annual report was presented to Council on May 8. He said it was well received. - Mattison said the sun shelter slab has been installed at Schaper Park. Speltz said Golden Valley Little League has been struggling with no lights on fields one and three at Isaacson. She said games have had to be rescheduled. • Major Upcoming Brookview Events - Birno said the Smile Network is hosting their annual fundraiser in June. WCCO and Dave Lee are hosting an event in August. Andrew Zimmer is hosting a disc golf tournament in September. • Brookview Phase III Construction Update -- Birno said work is moving along and should be complete by mid-August. • Tennis and Pickleball Court Construction Update - Birno said the project is moving along and should be complete mid-August. • New Recreation Supervisor - Birno said the City received 107 applications. He said the position was awarded to Greg Simmons. • Annual Commission Dinner - Birno said the annual commission dinner will be held on May 29 at 5:30 pm at Brookview. 10. Adjournment MOTION: Moved by Speltz and seconded by Sanders to adjourn at 8:35 pm. Motion carried unanimously. ATTEST: Sheila Van Sloun, Administrative Assistant n Cornelius, Chair 1. CALL TO ORDER and ROLL CALL On Thursday, May 17, 2018 at 8:32 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.), Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission (BCWMC) and asked for roll call to be taken. Commissioners and city staff present: City Commissioner Alternate Commissioner Technical Advisory Committee Members (City Staff) Crystal NA NA Absent Golden Valley Absent Jane McDonald Black Eric Eckman, Jeff Oliver Medicine Lake Clint Carlson Gary Holter Absent Minneapolis Michael Welch NA Liz Stout Minnetonka Mike Fruen Bill Monk Tom Dietrich New Hope Absent Pat Crough Megan Albert Plymouth Jim Prom Absent Derek Asche Robbinsdale Michael Scanlan Absent Richard McCoy, Marta Roser St. Louis Park Jim de Lambert Absent Erick Francis Administrator Laura Jester, Keystone Waters Engineers Karen Chandler, Michelle Kimble, Greg Wilson, Jen Koehler – Barr Engineering Recorder Dawn Pape, Lawn Chair Gardener Legal Counsel Troy Gilchrist, Kennedy & Graven Presenters/ Guests/Public Laurie Larsen, Crystal resident; Chuck Schmidt, New Hope resident; George Abide, Golden Valley resident; Jeannie and Howard Schwartz, Golden Valley residents; Bob Friddle, City of Minneapolis; Devin Power, SRF Consulting Bassett Creek Watershed Management Commission Minutes of Regular Meeting Thursday, May 17, 2018 8:30 a.m. Golden Valley City Hall, Golden Valley MN BCWMC May 17, 2018 Meeting Minutes Page 2 of 8 2. CITIZEN FORUM ON NON-AGENDA ITEMS Chuck Schmidt, a resident of New Hope, reported on a gully from the railroad tracks near Winnetka Pond. Although he has reported on this gully in the past, he noted it has progressed much closer to tracks. He sent an email to the railroad company; they said they will forward it on to their engineers. Mr. Schmidt also indicated he is willing to help plant and maintain wildflowers around Winnetka Pond. Engineer Chandler recommended forwarding the emails to and from the railroad to Mark Ray with the City of Crystal and she informed Mr. Schmidt about the upcoming public open house on the Winnetka Pond dredging project. 3. APPROVAL OF AGENDA MOTION: Alt. Commissioner McDonald Black moved to approve the agenda. Commissioner Prom seconded the motion. Upon a vote, the motion carried 7-0. [Cities of Minneapolis and Crystal absent from the vote.] [Commissioner Welch arrives.] 4. CONSENT AGENDA The following items were approved as part of the consent agenda: April 19 2018 commission meeting minutes, May 2018 financial report, payment of invoices, Fiscal Year 2017 Financial Audit Report, 2017 BCWMC Annual Report, Bassett Creek Park Playground Project, and the Agreement with Met Council for Citizen Assisted Monitoring Program (CAMP). The general and construction account balances reported in the May 2018 Financial Report are as follows: Checking Account Balance $763,012.71 TOTAL GENERAL FUND BALANCE $ 763,012.71 TOTAL CASH & INVESTMENTS ON-HAND (5/9/18) $ 3,653,194.63 CIP Projects Levied – Budget Remaining ($ 5,201,159.45) Closed Projects Remaining Balance ($ 1,547,964.82) 2012-2016 Anticipated Tax Levy Revenue $ 3,721.01 2017 Anticipated Tax Levy Revenue $ 1,771.12 Anticipated Closed Project Balance ($ 1,542,472,69) MOTION: Commissioner Prom moved to approve the consent agenda. Alternate Commissioner McDonald Black seconded the motion. Upon a vote, the motion carried 8-0. [City of Crystal absent from the vote.] 5. BUSINESS A. Consider Approval of Feasibility Study for Westwood Lake Water Quality Improvement Project (WST-2) and Choose Alternative Commission Engineer Chandler noted that at the April meeting, the Commission reviewed the draft feasibility study for this project and discussed various options. She noted that two additional options are included in this month’s final feasibility report. Engineer Chandler introduced Michelle Kimble from Barr Engineering who gave an overview of feasibility study results and concepts for consideration. She noted that Concepts 1 (Additional Permeable Pavers) and 2 (Expand Filtration Basins) remain the same as were reviewed at last month’s meeting. BCWMC May 17, 2018 Meeting Minutes Page 3 of 8 Engineer Kimble reviewed educational concepts related to Concept 3 (Linear Water Feature). She noted this feature would collect stormwater runoff from the interpretive center roof and the north patios and the runoff would be routed through a series of channels, basins, and pumps which would recirculate the runoff until the water left the system through infiltration, evaporation, or evapotranspiration. The recirculation pumps could be solar-powered or operated manually by visitors. An overflow would be installed from the downstream basin to Turtle Pond for excess water during storms. Since Turtle Pond is currently stagnant and receives minimal runoff, increasing water to the pond may improve its water quality. Engineer Kimble reported that in addition to water quality benefits from Concept 3, this system would be designed as an educational experience with signage and interactive features such as a recirculation pump powered with a stationary bike, a wheel, or a hand crank. When initiated, the manual pumping could discharge at a highly visible, elevated, and accessible location. These, or similar educational features, would allow Westwood Hills Nature Center (WHNC) visitors to see the connection between their effort and the recirculation flow. Engineer Kimble reported that in 2017 WHNC had 36,000 program participants ranging in age from toddlers to seniors and that many more visitors are expected at the future nature center. She reviewed the following ideas for educational opportunities related to Concept 3. • Install a rain gauge and record how much it rains. Relate the gauge to the amount of water in the system. Have discussion about precipitation trends and if the area is in a wet or dry cycle. • Place a visual marker within the manhole which shows water level in the pipe/manholes. Relate the marker to the recent amount of rain, or lack of rain. • Construct the structure that conveys rain from the roof down to the water feature in a location that can be seen when standing inside the building and out on the patio. • Install signage showing the volume of runoff the system holds and the runoff volume the building roof is generating, which otherwise would be infiltrated if the area was forested. • Install signage showing the complete hydrologic cycle from rain, runoff, infiltration, evapotranspiration, and overflow; install markers along the linear water feature system to identify each part in the cycle. • Plant each basin with specific plants for wet and dry zones, allowing staff to educate visitors on plant identification. • Measure the amount the solar pump is pumping and show how the amount of water being pumped increases when the sun is brighter. • Install signage inside the building showing the different habitats that are present as part of the greater WHNC project. The linear water feature would give staff a way to show visitors some of those habitats. • Collect water quality samples from the water feature pools and from Turtle pond, and compare the water quality in each, and to other samples from Westwood Lake. • Discuss the importance of erosion control when viewing the controlled elevation drops through the linear water feature system. • Note the variety of animals fairly close to the building as a result of the habitat provided by the linear water feature. Engineer Kimble reviewed Concept 4 (Heated Sidewalks to reduce the need for salt) and reported circulating glycol was deemed impractical for this location because pump and heater locations would be required throughout the sidewalk area and heating would be uneven. She noted an electrical system would be more effective with this layout, however annual electric costs would be greater than if a glycol system was installed. It was noted this option would require annual maintenance by a building maintenance engineer. Educational signage would be installed near the sidewalks explaining how the system works to improve water quality and why chlorides are harmful to aquatic resources. Engineer Kimble reviewed Concept 5 (Water Reuse) including capturing stormwater runoff from the building roof and reusing the water for toilet flushing. She noted this option was considered by the WHNC design engineer/architect, but was eliminated due to high costs because the water reuse inside the building would require treating the stormwater with filtration and disinfection prior to reuse. Also, with approximately 36,000 annual visitors, with an average of 1.5 gallons per flush and 1.5 flushes per person, the annual peak water demand would be 81,000 gallons. Approximately nine 1.1-inch rainfall events would be required to meet the annual water demand. BCWMC May 17, 2018 Meeting Minutes Page 4 of 8 Commissioners reviewed Table 5-1 in the feasibility study with estimated pollutant reductions and estimated costs for each concept. Engineer Kimble indicated that she recommends implementing Concept 3. MOTION: Commissioner Scanlan made a motion to approve the implementation of Concept 3. Commissioner Welch seconded the motion. During discussion Commissioner Welch noted that this project underscores the work of the CIP Prioritization Committee as this project doesn’t fit with typical CIP project outcomes and the significant educational benefits make it difficult to compare to other projects. Commissioner Scanlan asked about the life expectancy of the project. Engineer Kimble reported that the nature center uses volunteers for vegetation maintenance so maintenance costs are low. She noted plants will need to be maintained and replanted, but it should last 20-30 years. Another commissioner pointed out that the “return on investment” is low for pollutants removed. ($350-470/pound of suspended solids removal and $63,380-84,610/pound of phosphorus removal.) Chair de Lambert agreed that this is not a water quality project and this lake already has good water quality. He noted that the WHNC is a major resource for west metro grade schools and that it’s used for a wide range of events. He announced that he is in support of project. Commissioner Monk added that water reuse is the future. He noted his interest in Concept 5 because it’s a good example for the public. Alternate Commissioner McDonald Black brought up the point that this educational project is 6.5 times the Commission’s annual education budget. Education committee member, Dawn Pape, commended the Commission for supporting education, but underscored McDonald Black’s point that this is very expensive education and the value is unclear. She wondered how success would be measured, if the proposed education components would meet the state standards and benchmarks, and whether this educational project encourages behavior changes in reducing chlorides, AIS, or stormwater runoff management—the Commission’s top educational goals. Chair de Lambert reminded the Commission that this money comes from CIP dollars, not the operating budget and that education is squarely in the Commission’s purview. TAC member, Derek Asche, added that the days of ponding and stream restoration projects are likely behind us. Mr. Asche said he thinks we are going to see more of these types of projects that integrate different benefits, like education. Engineer Chandler added that with 36,000 visitors per year these costs are roughly $10 per person per year. Commissioner Fruen added that this project shows we are changing the way cities are thinking and that education needs to target children. On a similar note, Mr. Asche said that education is the next step in evolution of where we are going. Commissioner Scanlan said that this project is starting a precedent. Mr. Francis mentioned that he thought the actual number of visitors was upwards of 50,000 people per year and that this project is a great opportunity. Alternate Commissioner McDonald Black noted that creating a metric to help guide these decisions and measure these types of projects would be helpful. She noted it’s difficult to compare apples to oranges. VOTE: Made by roll call vote. The motion carried 7-1, with the City of Plymouth voting against and all other cities voting in favor. [City of Crystal absent from the vote.] B. Receive Presentation on Schaper Pond Effectiveness Monitoring Results and Consider Next Steps Engineer Chandler provided background on the project, presented results of the monitoring and made recommendations for next steps. She reminded the Commission that the Schaper Pond Diversion Project was a BCWMC CIP project constructed in the winter of 2015-2016 and that it was designed to divert water via a floating water baffle within the pond to the northwest part of the pond. She noted the diversion allows water to remain in the pond for a longer period of time, resulting in more pollutants settling out before water exits the pond and enters Sweeney Lake. She reported that in 2016, the Commission approved the use of some of the remaining CIP funds to BCWMC May 17, 2018 Meeting Minutes Page 5 of 8 study the effectiveness of the pond in 2017. She noted that in short, the monitoring results were surprising and disappointing. [Commissioner Carlson arrives] Engineer Chandler reported that when comparing the water quality in the pond and upstream of the pond between 2011 and 2017, several observations were noted including: 1) the water entering the pond had much higher pollutant loads in 2011 than 2017; 2) total suspended solids particles entering the pond were much bigger (and easier to settle) in 2011 than in 2017; 3) total suspended solids concentrations entering the pond from the railroad inlet were nearly twice as high in 2017 as they were in 2011; 4) total suspended solids leaving the pond were 30% higher in 2017 than in 2011; and 4) Schaper Pond is not removing suspended solids or total phosphorus as well as it did in 2011, and during most of the monitored events, the flow-weighted constituent concentrations are higher at the pond outlet than the combined inflow. Engineer Chandler explained potential factors that may be limiting treatment effectiveness including effectiveness monitoring happening before the pond had a chance to equilibrate; several high water events in 2017 when the barrier was raised off the pond bottom; the presence of carp possibly stirring up the bottom of the pond; construction in the watershed in 2017; water quality improvements upstream of the pond; and changes to the pond’s bathymetry. Engineer Chandler reviewed her recommendations for 2018 including water quality monitoring, a carp survey, and bathymetric surveys. She noted an estimated cost for these activities and reporting at $21,000. Jeff Oliver with the City of Golden Valley noted he thinks the Commission is on the right path and that more data are needed to determine whether or not the 2017 results were an anomaly. He suspected carp as having a significant impact. Eric Eckman with the City of Golden Valley echoed Mr. Oliver and stated he wasn’t ready to say the project isn’t working since this is the first year. Commissioner Welch commented that investigating if carp play a significant role would be a low cost. He also reminded the Commission that this project was known to be experimental from the beginning. Alternate Commissioner McDonald Black also commented that she didn’t want to abandon this project yet and that it presents a tough situation. She noted that 12 foot rises in high events indicates that more data is needed and that there is still a lot of phosphorus flowing into the lake. Greg Wilson, Barr Engineering, reviewed the flow data. Commissioner Prom asked if carp were just being surveyed, not removed? Wilson responded that they want to understand how/if carp are impacting water quality. MOTION: Alternate Commissioner Crough moved to approve the memorandum recommendations including performing additional monitoring of Schaper Pond in 2018 with up to $21,000 from the project’s CIP account. Commissioner Scanlan seconded the motion. Upon a vote, the motion carried 8-0. [City of Crystal absent from the vote.] C. Consider Temporary Variance Request for Minneapolis Impound Lot Facility Improvements Engineer Chandler provided an overview of the temporary variance request from the City of Minneapolis noting the request was for a temporary surcharge (467 cubic yards of fill) in the floodplain for one year for a new access road from Van White Memorial Blvd. She noted this would increase the flood level by 0.01 ft. She reviewed how the variance conditions were addressed and recommended approval. Administrator Jester reminded the Commission that approving a variance requires action by resolution and that Attorney Gilchrist had drafted a resolution which was displayed on the screen. MOTION: Commissioner Scanlan moved to approve Temporary Variance Request for Minneapolis Impound Lot Facility Improvements. Commissioner Prom seconded the motion. Discussion: Commissioner Welch asked if this poses a flooding risk noting that the Commission’s variance requirements specifically state no allowed floodplain increase. Engineer Chandler replied that another BCWMC May 17, 2018 Meeting Minutes Page 6 of 8 environmental risk is disturbing contaminated soil and that the 0.01 ft. increase is within the margin of error for modeling. Commissioner Welch asked if there were other options considered. Bob Friddle with the City of Minneapolis stated they have a Response Action Plan with the Minnesota Pollution Control Agency and that an alternative to a variance is excavating contaminated soils that poses significant environmental costs and risks. He noted the best option is to slightly increase the flood elevation for a year. Commissioner Monk inquired whether the soil report shows another option instead of surcharge and wondered if this variance is a slippery slope. Mr. Oliver asked if additional properties would be put in jeopardy of flooding because of this. The reply was no. VOTE: Upon a vote, the motion carried 8-0. [City of Crystal absent from the vote.] D. Consider Approval of Feasibility Study for DeCola Ponds B & C Improvement Project (BC2,3,8) and Choose Alternative Engineer Chandler reminded the Commission that at last month’s meeting feasibility concepts for this project were reviewed and discussed. She introduced Jen Koehler from Barr Engineering, who reviewed the project goals of flood reduction, water quality improvements, and habitat restoration, noting that this project meets numerous CIP “gatekeeper” criteria. She also reviewed funding sources along with the $1.6 million in BCWMC CIP funds (over two years), the city is requesting $23 million from MDNR’s Flood Damage Reduction Grant, plus $700,000 from Hennepin County and the City of Golden Valley. Next, Ms. Koehler reviewed concepts 1 and 2 and the hybrid concept 3. Three conceptual designs were evaluated for developing flood storage volume within the DeCola Ponds B and C and the Dover Hills areas. The first conceptual design focused on developing maximum flood storage volume, the second focused on tree preservation (while still providing flood storage), and the third concept concentrated on developing flood storage volume between the first and second alternatives while also trying to preserve trees and develop new habitat. Ms. Koehler explained how the project could be phased depending on when funding becomes available. Administrator Jester noted that if the full amount is funded by the MDNR, then more money would be available than needed for the project. She asked if the Commission could lower the levy amount. Mr. Oliver replied affirmatively and offered the alternative of reserving funding for future projects in this area. It was decided the decision could be made in September when the maximum levy amount was set. MOTION: Commissioner Scanlan moved to approve the implementation of Concept 3. Alternate Commissioner McDonald Black seconded the motion. Discussion: Several residents from the DeCola Ponds area and Roslyn Court spoke in support of the project. Mr. Abide indicated that he supported the project and encouraged the Commission to implement concept 1 for even more flood storage. Another resident said he supported the project and had lived through the 1987 flood and noted flooding is a public health issue due to contaminated water and power outages. He stated that he has waited 30 years for action to be taken in this area. Ms. Larsen spoke, noting she is on the board of directors for her condo association (Roslyn Court) and reported the condo building had flooded 6 times in the last 12 years. She thanked the Commission for their time and effort. Ms. Koehler said she is recommending Concept 3, but that during design more ways to mitigate flooding could be incorporated. There was discussion and reiteration of the project goals. Engineer Koehler added that long-term a total of approximately 60-acre feet are needed among all of these projects. Commissioner Welch noted the need for a detailed cooperative agreement. Alternate Commissioner Monk wondered if it’s possible to approve the CIP funding since this is only a piece of the package. Administrator Jester responded that BCWMC is in this position often and that there will be a public hearing on the project later in the summer and additional chances to understand all the funding pieces before the project is officially ordered. BCWMC May 17, 2018 Meeting Minutes Page 7 of 8 VOTE: Upon a vote, the motion carried 8-0. [City of Crystal absent from the vote.] E. Set 2019 Maximum Levy Amount for Collection by Hennepin County Administrator Jester explained that a maximum 2019 levy amount for collection by Hennepin County on behalf of the Commission must be set at this meeting and she reviewed the 2019 CIP costs and her recommendations for a maximum levy amount. She noted the Commission can lower the levy request when it submits its final levy amount in September of this year, but it cannot request more. She also detailed the outcome of the official “convene meeting” on BWSR’s Watershed Based Funding Pilot Program for allocating Clean Water Funds, noting there was consensus among the 11 watersheds and cities attending the meeting that $102,000 of CWF be used to address chloride pollution county-wide and that the remainder of the funds will be divided by formula among the watersheds. She reported BCWMC will receive $68,500 which is reflected in the levy request table, as revised and presented at the meeting. MOTION: Commissioner Welch moved to request a maximum levy amount of $1,436,000 to Hennepin County for collection in 2019. Commissioner Scanlan seconded the motion. Upon a vote, the motion carried 8-0. [City of Crystal absent from the vote.] F. Discuss Recommendations from Budget Committee on Proposed 2019 Operating Budget Budget Committee chair McDonald Black reported that the committee met on March 23 and April 25 and developed the proposed 2019 operating budget for the Commission. She presented the proposed budget and explained areas where there were significant changes from the 2018 budget. She noted the committee is proposing a 2.9% increase in assessments over this year. She also clarified that the operating budget and CIP are two separate budgets and sought feedback from commissioners and TAC members. Administrator Jester reminded the committee that the final proposed budget should be approved no later than the June meeting because it is due to cities by July 1 to receive their input. MOTION: Commissioner Scanlan moved to approve the 2019 operating budget as presented. Commissioner Fruen seconded the motion. Commissioner Welch indicated he would like another month to review it. Commissioner Prom agreed and noted he wanted to make sure public funds were being spent appropriately. VOTE: A roll call vote was taken with the cities of Plymouth, St. Louis Park, and Minneapolis voting against the motion and five cities voting for the motion. The motion carried 5-3, with the City of Crystal absent from the vote. G. Discuss Interest and Possibility of Inviting Commissioners to Participate in Bassett Creek Deep Tunnel Inspection This item was moved to next month’s meeting. H. Receive Update on Watershed Based Funding Pilot Program Administrator Jester noted that she and Alternate Commissioner Monk and Engineer Chandler attended the official convene meeting hosted by Hennepin County. The outcome of this meeting was shared in item E above. I. Receive Update on Zebra Mussel Surveys on Medicine Lake Administrator Jester reviewed an email from Three Rivers Park District (TRPD) staff, Brian Vlach, regarding new information on zebra mussels. It was noted that on Saturday April 28th, 18 Plymouth and Medicine Lake residents gathered to learn zebra mussel identification and then inspected docks that were pulled on shore for the winter around the entire lake. No mussels were found during that survey. Staff with TRPD performed a shoreline/shallow water survey around the lake and they found one adult zebra mussel close to the outlet channel and it was attached to a native mussel. Mr. Vlach reported he contacted the MDNR with the results. The MDNR recommended not performing a SCUBA survey at this time and that a treatment of zebra mussels in the lake was not warranted because there was not a truly localized population. The MDNR may perform SCUBA surveys later in the summer and recommended installing sampler plates around the lake. BCWMC May 17, 2018 Meeting Minutes Page 8 of 8 Administrator Jester referred to the Commission’s AIS Rapid Response Plan and noted that Three Rivers Park District is the lead agency on handling new AIS infestations in Medicine Lake and that the Commission should contact the MN AIS Research Center (MAISRC) regarding ideas of how to manage this situation. She noted that in the past, MAISRC has advocated for considering a regular low-level treatment to maintain a low population of the AIS. Alternate Commissioner Holter asked to get GPS coordinates of where zebra mussels were found between last year and this year. 6. COMMUNICATIONS A. Administrator’s Report Ms. Jester gave overview of the administrator’s report. Highlights included that it is still worth contacting legislators about the chloride limited liability legislation while the legislature is still in session. She also reported that she and Commission Engineers had submitted an abstract to the Water Resources Conference on the AIS Rapid Response Plan. She also noted the League of MN Cities article on the Northwood Lake Project. B. Chair Nothing to report C. Commissioners Commissioner Welch reported that the May 12th clean up in Bassett Creek Park was a good event and that the Minneapolis Park and Rec. Board (MPRB) is looking for input on the Mississippi River Gorge (“bohemian flats”). He also reported on a walk along the creek tomorrow organized by the MPRB. Alternate Commissioner Crough asked about Lost Lake vs. Northwood Lake for the iron filings study. (See “D.” below for response.) D. TAC Members Megan Albert with the City of New Hope responded that the Northwood Lake Study will start next year and that the city did not receive the grant from Stantec. E. Committees Nothing to report F. Legal Counsel Nothing to report G. Engineer Engineer Chandler reported that total suspended solids have dropped significantly at the WOMP station and the drop can only be explained by improved water quality. 7. INFORMATION ONLY (Information online only) A. Administrative Calendar B. CIP Project Updates Chart http://www.bassettcreekwmo.org/projects C. Grant Tracking Spreadsheet D. WCA Notice of Application, Plymouth E. WMWA Spring WaterLinks Newsletter F. Article on Northwood Lake Improvement Project in League of MN Cities Magazine 8. ADJOURNMENT The meeting adjourned at 11:25 a.m. ________________________________________ Signature/Title Date ________________________________________ Signature/Title Date Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. E. 1. Approve Purchase of a Sign Truck Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2018 Vehicle and Equipment Capital Improvement Program (CIP) includes $120,000 for the purchase of a sign truck (V&E-022). The existing sign truck, unit 776, meets replacement criteria set forth in the City’s vehicle replacement policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of “needs immediate consideration.” The 2008 Ford F-450 sign truck due for replacement scored 37 points. The National Joint Powers Alliance (NJPA) has awarded the following contract: Contract No. Item Vendor Amount 120716-NAF 2019 Ford F-550 XLT Regular Cab National Auto Fleet Group $51,812 The Minnesota Materials Management Division has awarded the following contract: Contract No. Item Vendor Amount 135838 Utility Body and Setup Aspen Equipment $76,630 Total Purchase Price (Chassis, Cab, Body, and Setup) $128,442 The additional amount over estimate will come from reserves produced by previous purchases below estimates. Attachments • National Auto Fleet Group Quote (9 pages) • Aspen Equipment Quote (4 pages) Recommended Action Motion to approve purchase of a 2019 Ford F-550 XLT Regular Cab from National Auto Fleet Group in the amount of $51,812. Motion to approve purchase of a Palfinger Body from Aspen Equipment in the amount of $76,630. .Sell, sexvice, and deliver letter National Auto Fleet Group 10� A Di-ielon of Chevrolet of Watsonville .00000— 490 Auto Center Drive, Watsonville, CA 95076 (855) 289.6572 • (655) BUY-NJPA • (831 ) 460-8497 Fax FleetCNat ionalAutoFleetGroup.com 5/24/2018 QuotelD: 13842 Order Cut Off Date:TBA MARSHALLBEUGEN City of Golden Valley Vehicle Maintenance 7800 Golden Valley Rd Golden Valley, Minnesota,55427 Dear MARSHALL BELIGEN, National Auto Fleet Group is pleased to quote the following vehicle(s)for your consideration. One(1)New/Unused(2019 Ford Super Duty F-550 DRW(F51-1)XLT 4WD Reg Cab 169"WB 84"CA,)and delivered to your specified location,each for One Unit Contract Price $51,812.00 Tax(0.0000%) $0.00 Tire fee $000 Total $51,812.00 -per the attached specifications. This vehicle(s)is available under the National Joint Powers Alliance Contract 120716-NAF Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 30 days after receipt of vehicle. Thank you in advance for your consideration.Should you have any questions,please do not hesitate to call. Sincerely, Jesse Cooper Account Manager Email: Fleet@NationalAutoFleetGroup.com Office: (855)289-6572 Fax: (831)480-8497 CHPAMM M fIe Z TOYOTA .Sell, service, and deliver letter In order to Finalize your Quote, please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet(a-)nationalautofleetgroup.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 Sell, service, and deliver letter ENGINE Code Description ENGINE:6.7L 4V OHV POWER STROKE V8 TURBO DIESEL B20, -inc: Diesel Exhaust Fluid (DEF) 99T tank, Intelligent Oil-Life Monitor, manual push-button engine-exhaust braking and split-shaft calibration compatibility, 220 Amp Extra Heavy Duty Alternator, Dual 78-AH 750 CCA Batteries, 4.10 Axle Ratio TRANSMISSION Code Description 44W TRANSMISSION: TORQSHIFT 6-SPEED AUTOMATIC,-inc: (6R140), SelectShift WHEELS Code Description 64Z WHEELS: 19.5"ARGENT PAINTED STEEL, -inc: manual locking hubs(STD) TIRES Code Description TIRES: 225/70RX19.5G BSW MAX TRACTION, -inc:4 traction tires on the rear and 2 traction tires TGB on the front, Not recommended for over the road applications; could incur irregular front tire wear and/or NVH, Optional spare is 225/70Rx19.5G BSW traction PRIMARY PAINT ICode Description zi IOXFORD WHITE PAINT SCHEME Code Description STANDARD PAINT SEAT TYPE Code Description MEDIUM EARTH GRAY, CLOTH 40/20/40 SPLIT BENCH SEAT,-inc: 20%center under-seat 3S storage, center armrest, cupholder, storage, 4-way adjustable driver/passenger headrests and driver's side manual lumbar AXLE RATIO 1Code Description X8L ILIMITED SLIP W/4.88 AXLE RATIO ADDITIONAL EQUIPMENT Code Description 62R TRANSMISSION POWER TAKE-OFF PROVISION, -inc: transmission mounted live drive and I stationary mode PTO 1213 74X4 ELECTRONIC-SHIFT-ON-THE-FLY(ESOF), -inc: manual-locking hubs and auto rotary control on instrument panel 67B DUAL EXTRA HEAVY-DUTY ALTERNATORS(TOTAL 377-AMPS) HIGH CAPACITY TRAILER TOW PACKAGE, -inc: upgraded rear axle, Trailer brake controller not included, Increases GCW from 31,000 lbs, to 40,000 lbs, NOTE: Salesperson's Portfolio or Trailer- 535 (Towing Guide should be consulted for specific trailer-towing or camper limits and corresponding 1 required equipment, axle ratios and model availability, See Supplemental Reference for vehicle height consideration GVWR: 19,500 LB PAYLOAD PLUS UPGRADE PACKAGE, -inc: upgraded frame, rear-axle and low �68M deflection/high capacity springs, Increases max RGAWR to 14, 706, NOTE.- See Order Guide Supplemental Reference for further details on GVWR 51 D SPARE TIRE&WHEEL DELETE 61J 6-TON HYDRAULIC JACK 872 REAR VIEW CAMERA& PREP KIT, -inc: cab wiring, frame wiring to the rear most cross member and video display .Sell, service, and deliver letter OPTION PACKAGE Code joescription 663A JORDER CODE 663A .Sell, service, and deliver letter 2019 Fleet/Non-Retail Ford Super Duty F-550 DRW XLT 4WD Reg Cab 169" WB 84" CA WINDOW STICKER 2019 Ford Super Duty F-550 DRW XLT 4WD Reg Cab 169"WB 84"CA CODE MODEL MSRP F51-11 2019 Ford Super Duty F-550 DRW XLT 4WD Reg Cab 169"WB 84"CA $45,575.00 OPTIONS 99T ENGINE:6.7L 4V OHV POWER STROKE V8 TURBO DIESEL B20,-inc: Diesel Exhaust Fluid(DEF) $9,010.00 tank, Intelligent Oil-Life Monitor, manual push-button engine-exhaust braking and split-shaft calibration compatibility,220 Amp Extra Heavy Duty Alternator, Dual 78-AH 750 CCA Batteries,4.10 Axle Ratio 44W TRANSMISSION:TORQSHIFT 6-SPEED AUTOMATIC,-inc: (6R140),SelectShift $0.00 64Z WHEELS: 19.5"ARGENT PAINTED STEEL,-inc:manual locking hubs(STD) $0.00 TGB TIRES:225/70RX19.5G BSW MAX TRACTION,-inc:4 traction tires on the rear and 2 traction tires on $215.00 the front,Not recommended for over the road applications;could incur irregular front tire wear and/or NVH,Optional spare is 225/70Rx19.5G BSW traction Z1 OXFORD WHITE $0.00 _ STANDARD PAINT $0.00 3S MEDIUM EARTH GRAY,CLOTH 40/20/40 SPLIT BENCH SEAT,-inc:20%center under-seat $0.00 storage,center armrest,cupholder,storage,4-way adjustable driver/passenger headrests and driver's side manual lumbar X8L LIMITED SLIP W/4.88 AXLE RATIO $360.00 62R TRANSMISSION POWER TAKE-OFF PROVISION,-inc:transmission mounted live drive and $280.00 stationary mode PTO 213 4X4 ELECTRONIC-SHIFT-ON-THE-FLY(ESOF),-inc:manual-locking hubs and auto rotary control on $185.00 instrument panel 67B DUAL EXTRA HEAVY-DUTY ALTERNATORS(TOTAL 377-AMPS) $115.00 535 HIGH CAPACITY TRAILER TOW PACKAGE,-inc:upgraded rear axle,Trailer brake controller not $580.00 included, Increases GCW from 31,000 lbs,to 40,000 lbs,NOTE:Salesperson's Portfolio or Trailer- Towing Guide should be consulted for specific trailer-towing or camper limits and corresponding required equipment,axle ratios and model availability, See Supplemental Reference for vehicle height consideration 68M GVWR: 19,500 LB PAYLOAD PLUS UPGRADE PACKAGE,-inc: upgraded frame,rear-axle and low $1,155.00 1 deflection/high capacity springs, Increases max RGAWR to 14,706, NOTE: See Order Guide Supplemental Reference for further details on GVWR 51D SPARE TIRE&WHEEL DELETE ($85.00) 611 6-TON HYDRAULIC JACK $0.00 872 REAR VIEW CAMERA&PREP KIT,-inc: cab wiring,frame wiring to the rear most cross member and $415.00 video display 663A ORDER CODE 663A $0,00 ,Sell, service, and deliver letter SUBTOTAL $57,805.00 Advert/Adjustments $0.00 Manufacturer Destination Charge $1,495.00 TOTAL PRICE $59,300.00 Est City: N/A MPG Est Highway: NIA MPG Est Highway Cruising Range:N/A mi Any performance-related calculations are offered solely as guidelines.Actual unit performance will depend on your operating conditions. Sell,service, and deliver letter Standard Equipment MECHANICAL Engine: 6.8L 3-Valve SOHC EFI NA V10 Transmission: TorgShift 6-Speed Automatic(6R140)-inc: SelectShift 4.88 Axle Ratio GVWR: 18,000 lbs Payload Package 50-State Emissions System Transmission w/Oil Cooler Manual Transfer Case Part-Time Four-Wheel Drive 78-Amp/Hr 75OCCA Maintenance-Free Battery w/Run Down Protection HD 240 Amp Alternator Towing w/Harness, Brake Controller and Trailer Sway Control 10950#Maximum Payload HD Shock Absorbers Front And Rear Anti-Roll Bars Firm Suspension Hydraulic Power-Assist Steering 40 Gal. Fuel Tank Single Stainless Steel Exhaust Dual Rear Wheels Manual Locking Hubs Front Suspension w/Coil Springs Leaf Rear Suspension w/Leaf Springs 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs and Brake Assist Upfitter Switches EXTERIOR Wheels: 19.5"Argent Painted Steel-inc: manual locking hubs Tires: 225/70Rx19.5G BSW AS _ Clearcoat Paint Chrome Front Bumper w/Body-Colored Rub Strip/Fascia Accent and 2 Tow Hooks (Black Fender Flares Black Side Windows Trim and Black Front Windshield TrimT� Slack Door Handles IManual Extendable Trailer Style Mirrors iBlack Power Heated Side Mirrors w/Convex Spotter, Manual Folding and Turn Signal Indicator Fixed Rear Window Variable Intermittent Wipers Privacy Glass Aluminum Panels Front Splash Guards Front License Plate Bracket Black Grille w/Chrome Accents Sell, service, and deliver letter Fully Automatic Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cab Clearance Lights Perimeter/Approach Lights ENTERTAINMENT Radio: AM/FM Stereo/MP3 Player-inc: 5-speakers Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Radio Data System Fixed Antenna SYNC Communications& Entertainment System-inc: enhanced voice recognition w/911 Assist,4.2"LCD center stack screen,AppLink, 1 smart-charging USB port and steering wheel audio controls SiriusXM Satellite Radio-inc: a 6-month prepaid subscription, Service is not available in Alaska and Hawaii, Subscriptions to all SiriusXM services are sold by SiriusXM after trial period, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then-current rates, Fees and taxes apply,To cancel you must call SiriusXM at 1-866-635-2349, See SiriusXM Customer Agreement for complete terms at www.siriusxm.com,All fees and programming subject to change, Sirius, XM and all related marks and logos are trademarks of Sirius XM Radio Inc INTERIOR 4-Way Driver Seat-inc: Manual Recline and Fore/Aft Movement 4-Way Passenger Seat-inc: Manual Recline and Fore/Aft Movement Manual Tilt/Telescoping Steering Column Gauges-inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls Manual Air Conditioning Illuminated Locking Glove Box Full Cloth Headliner Urethane Gear Shift Knob Interior Trim-inc: Metal-Look Instrument Panel Insert and Chrome Interior Accents Cloth 40/20/40 Split Bench Seat-inc: 20%center under-seat storage, center armrest, cupholder, storage,4-way adjustable driver/passenger headrests and driver's side manual lumbar Day-Night Rearview Mirror Driver And Passenger Visor Vanity Mirrors T 3 12V DC Power Outlets Front Map Lights Fade-To-Off Interior Lighting Full Carpet Floor Covering-inc: Carpet Front Floor Mats Underhood Lights Instrument Panel Bin, Covered Dashboard Storage, Driver And Passenger Door Bins Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power Power Door Locks Systems Monitor Trip Computer Sell; service,and deliver letter Outside Temp Gauge Analog Display Perimeter Alarm Securilock Anti-Theft Ignition (pats) Engine Immobilizer Air Filtration SAFETY Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat-Mounted Side Airbags Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Safety Canopy System Curtain 1 st Row Airbags Outboard Front Lap And Shoulder Safety Belts-inc: Height Adjusters Mykey System-inc: Top Speed Limiter,Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute ------EqUIPMENP /ELPINC PEOPLE SUCCEED CORPORATE HEADQUARTERS:9150 Pillsbury Avenue South,Bloomington,MN 55420-3686 - Phone:(952)888-2525 Fax:(952)656-7159 Website:www.aspenequipment.com Cust Name: CITY OF GOLDEN VALLEY Quote Number: Quote Date: 3/21/2018 Contact: Marshall Beugen CITY OF GOLDEN VALLEY-25-PAL-43180-7-0-v1 Phone: 763-593-8085 Fax: E-Mail: MBeugen@goldenvalleymn.gov Dealership: Contact: Aspen Equipment is pleased to offer the following quotation for your consideration (qty Part/Spec Number Description Price 1 1.1 43-11 CS 11'CS Raised-44"H sidepacks,Curb side 1 st and 2nd raised to 60"H $15,098.00 **Body to be painted White"(need paint code from customer) Body Specification: Series 11'heavy duty galvannealed steel crane body Standard right rear crane mounting compartment Eight(8)recessed cargo tie downs(6,000 Ib.capacity) 14"double panel tailgate Two(2)grab handles workbench bumper 1 14.2 Body work Sign compartment with poly Textured 1"HDPE material,for 30"24"and 18"Signs $1,674.00 1 14.2 Body work False floor for sign post storage 10'and 4'post.12'post to be carried in cargo area with tie downs $1,659.00 44"high side compartments 1 1.59 5030045 Tank bracket-Oxy/Acet for 2 tanks-Front wall mounted in vented compt $172.00 1 1.61 5030050 Interior partition kit-60"H(bolt in) $230.00 1 1.18 OSSBO705 Rear fuel fill cutout-includes(1)aluminum fuel fill cup 3450331 $70.00 Fully integrated and sealed automotive style harness kit and electrical FMVSS 108 LED light and reflector kit Designed to accept up to 38,500 ft/lb rated crane 84"CA, 19,500 Lb.GVWR chassis. Body installation kit-(for Ford F550&Dodge 5500 chassis) 1 1.5 Install 43 Series Body Mount body,install FMVSS lighting,Route fuel/DEF fillers,1 pr.mudflaps $3,537.00 Streetside Compartmentation SS#1&2 55"Wide x 44"High x 22"Deep Barn type compartment doors Front 33": Two(2)adjustable shelves each with divider slots on 2"centers installed on Uni-strut each shelf will have Five(5)adjustable dividers Rear 22": Two(2)adjustable shelves each with divider slots on 2"centers installed on Uni-strut each shelf will have Three(3)adjustable dividers Horizontal Compartment:SS#3 50"Wide x 20"High x 22"Deep 1 14.1 Mechanical Work Install drawer unit SS horizontal compt $1,324.00 Rear Vertical: SS#428"Wide x 44"High x 22"Deep Two(2)adjustable shelves each with divider slots on 2"centers installed on Uni-strut each shelf will have five(5)adjustable dividers. Curbside Compartmentation CS#1&2 55"Wide x 60"High x 34"Deep Barn type compartment doors Continued On Next Page Submitted by, Mark Lundeen 612-719-4414 •F.O.B.: Bloomington,MN(Unless otherwise specked) Equipment Specifications subject to change Quote valid for 30 days from date of quotation "Chassis modifications including,but not limited to alterations or relocation of components related to fuel tanks,air tanks,brakes,exhaust systems,battery boxes,protrusions above and below the frame rails,shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems:With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are laking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components(Le.PTOs and pumps)may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED,RELOCATED OR REPLACED BY ASPEN EQUIPMENT.Due to evolving designs,Aspen Equipment can not maintain expertise on every chassis/engine/transmissioNexhaust configuration possible,regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such,Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 1 of 4 W a r CORPORATE HEADQUARTERS:9150 Pillsbury Avenue South,Bloomington,MN55420-3686 - Phone:(952)888-2525 Fax:(952)656-7157 Website:www.aspenequipment.com Cust Name: CITY OF GOLDEN VALLEY Quote Number: Quote Date: 3/21/2018 Contact: Marshall Beugen CITY OF GOLDEN VALLEY-25-PAL-43180-7-0-v1 Phone: 763-593-8085 Fax: Dealership: Contact: Aspen Equipment is pleased to offer the following quotation for your consideration Qty Part/Spec Number Description Price Full height and depth divider in the center Front 27 1/2":(Sign Storage) One(1)flat shelf at bed height,from flat shelf up 32"x 6"wide, step down to 26"x 6"wide and step down to 20"x 6"wide full depth-36". These will be used for sign storage with UHMV poly sign holders Rear 27 1/2": Compartment bottom reinforced with 12 gauge treadplate Oxy/Acetylene storage brackets supplied for this compartment Louver vented on compartment rear at bottom. 3"off bottom centered in compartment Horizontal Compartment:CS#3 50"Wide x 20"High x 22"Deep 1 14.1 Mechanical Work Install hose reel in CS horizontal compartment $998.00 Rear Vertical:CS#4 28"Wide x 44"High x 22"Deep This compartment to be reinforced for 3,500 lbs.-6,000 crane mounting 1 PSC3216E Model PSC 3216 electric telescopic service crane $10,575.00 1 6.09 5060001 Two hydraulic powered extensions.ONLY PSC3216 AND PSC4016 $1,283.00 Crane Specification: Palfinger model PSC 3216 telescopic service crane 16'reach capability,one hydraulic/one manual extension 4,000 Lb.vertical lift capacity,Crane rating 12,500 ft—lbs /-5 to+80 degree boom elevation Continuous Rotation Three-spool proportional control valve Electric planetary drive winch Two-block damage prevention system 12V power unit. Double acting cylinders with load holding valves on all cylinders Electric overload shutdown system Radio remote control Crake hook and load line block Ecoat primer White finish topcoat Crane mounting kit Available for use on vehicles above 10,001 GVWR 1 6.34 2 Speed+Start Stop Wire chassis 2 speed+Start Stop(Crane remote&chassis must be compatible) $660.00 1 12.02 Install Elec Crane MD Mount,wire,and stability test electric service crane $1,162.00 Continued On Next Page Submitted by, Mark Lundeen 612-719-4414 •F.O.B.: Bloomington,MN(Unless otherwise specified) Equipment Specifications subject to change Quote valid for 30 days from date of quotation Chassis modifications including,but not limited to alterations or relocation of components related to fuel tanks,air tanks,brakes,exhaust systems,battery boxes,protrusions above and below the frame rails,shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems:With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components(i.e.PTOs and pumps)may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED,RELOCATED OR REPLACED BY ASPEN EQUIPMENT.Due to evolving designs,Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible,regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such,Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 2 of 4 W a r CORPORATE HEADQUARTERS:9150 Pillsbury Avenue South,Bloomington,MN 55420-3686 - Phone:(952)888-2525-Fax:(952)656-7157- Website:www.aspenequipment.com Cust Name: CITY OF GOLDEN VALLEY Quote Number: Quote Date: 3/21/2018 Contact: Marshall Beugen CITY OF GOLDEN VALLEY-25-PAL-43180-7-0-v1 Phone: 763-593-8085 Fax: Dealership: Contact: Aspen Equipment is pleased to offer the following quotation for your consideration (qty Part/Spec Number Description Price 1 6.19 KMG04788AS Radio remote controller storage kit $31.00 1 6.20 EZ5085 Protective case with belt loop for radio remote control $86.00 1 6.21 EZ5086 Silicon cover for radio remote control $94.00 1 10.78 Hydraulic Tool Circuit Aspen Hydraulic tool circuit valve $2,786.00 1 3.03 Rear Bumper Custom rear bumper $1,258.00 1 1.9 5016910 Front man drop-down stabilizer pr.Req'd for stability w/4329 crane $477.00 1 7.14 Spring Buildup SM Install helper spring for body leveling class 5 chassis and lower(1 side) $457.00 1 9.23 1801052 Service body Class V 2.5"x2.5"rec.tube hitch,16000 Ib cap $651.00 1 9.84 20224 7-way flat pin trailer socket $174.00 2 11.25 Whelen 2EAOOZAR warning lights per Spec $642.00 2 11.273 L31HAF Whelen LED Beacon,SAE Class 1,HiPro,Permanent(Amber) $958.00 2 11.280 VTX609A Whelen Vortex Super LED self-contained Hide-A-Way,Amber $216.00 2 11.282 VTXFB Whelen Vortex Surface Mounting flange,black poly $12.00 3 11.289 Strobe Installation PR Mount strobe pair,route wire to switch,tie-up and guard. $1,386.00 1 11.292 Wire Hot Wire Strobes Hot $116.00 1 11.409 DSI-12-240ON Dimension 2400 Watt 54 Peak/20 Cont Amp pure sine inverter w/Fuse $3,210.00 1 11.428 11 OV Outlet-Exterior Install 110V GFI duplex outlet with gang box,exterior mount.Wired to power source $376.00 1 Power Pack 12V Power Pack for rear outriggers and front post puller $2,068.00 1 Aspen Equipment Co. Bemus Post puller(PPFHD295)plumb,frame brackets,mount $4,586.00 1 14.2 Body work Mount and plumb post puller $4,120.00 1 1.0 Make&Model Vmac VR70 Underhood 70 CFM Air Compressor $7,299.00 Air Compressor type Piston,screw,(Oil flooded rotary screw Air compressor Drive Type Carrier Engine Minimum delivery at 110 PSIG(List Cf 70 CFM Maximum Delivery at 110 PSIG(List C70 CFM If using a relay system to use both a cl- Using just Crane NA Using just Air Compressor NA Using both crane and Air Compressor NA Mounting Location Carrier Engine Compartment Does Compressor Include enclosure None,remote mount components Weight 175 lbs Warranty 2 year on all major components 1 1.1 Installation on current model year applicable chassis(See Guide) $3,696.00 Submitted by, Mark Lundeen 612-719-4414 •F.O.B.: Bloomington,MN(Unless otherwise specified) Equipment Specifications subject to change •Quote valid for 30 days from date of quotation 'Chassis modifications including,but not limited to alterations or relocation of components related to fuel tanks,air tanks,brakes,exhaust systems,battery boxes,protrusions above and below the frame rails,shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems:With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components(I.e.PTOs and pumps)may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED,RELOCATED OR REPLACED BY ASPEN EQUIPMENT.Due to evolving designs,Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible,regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such,Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 3 of 4 �EQU/PMENT CORPORATE HEADQUARTERS:9150 Pillsbury Avenue South,Bloomington,MN 55420-3686 - Phone:(952)888-2525 Fax:(952)656-7157 Website:www.aspenequipment.com Cust Name: CITY OF GOLDEN VALLEY Quote Number: Quote Date: 3/21/2018 Contact: Marshall Beugen CITY OF GOLDEN VALLEY-25-PAL-43180-7-0-vt Phone: 763-593-8085 Fax: Dealership: Contact: Aspen Equipment is pleased to offer the following quotation for your consideration Qty Part/Spec Number Description Price 1 2.3 A700151 Filter/Regulator/Lubricator $439.00 1 2.4 A800070 Eliminator 70 Aftercooler/70 CFM Capacity $1,486.00 1 2.5 A700143 Mounting Brackets for Aftercooler $92.00 1 14.1 Mechanical Work Install Oxy/Acy reel,50'1/4"hose,spring retract,tank fittings and whip hoses $885.00 1 14.1 Mechanical Work Install Air system de-icer $356.00 1 14.2 Bodywork Relocate customer supplied back up camera $231.00 State of Minnesota Contract 135838, 125961,135379 1 State Contract Air Compressors-State Contract C#135379 Valid Through 12-31-2018 Tax Note: Applicable sales tax and/or FET estimates will be confirmed and added to the final invoice Quote Sub Total: $76,630.00 Submitted by, Estimated Sales Tax: $0.00 Mark Lundeen 612-719-4414 Total: $76,630.00 •F.O.B.: Bloomington,MN(Unless otherwise specified) Equipment Specifications subject to change •Quote valid for 30 days from date of quotation Chassis modifications including,but not limited to alterations or relocation of components related to fuel tanks,air tanks,brakes,exhaust systems,battery boxes,protrusions above and below the frame rails,shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems:With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components(i.e.PTOs and pumps)may ft in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED,RELOCATED OR REPLACED BY ASPEN EQUIPMENT.Due to evolving designs,Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible,regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such,Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 4 of 4                   Executive Summary For Action  Golden Valley City Council Meeting  July 3, 2018    Agenda Item   3. E. 2. Approve Purchase of Sanitary Sewer Grinder Pump    Prepared By  Tim Kieffer, Public Works Maintenance Manager  Joe Hansen, Utilities Maintenance Supervisor    Summary  The 55 Sanitary Sewer Lift Station is increasingly in need of maintenance due to foreign objects  being deposited into the sanitary sewer system. Maintenance includes rebuilding pumps that  prematurely fail, pulling clogged pumps, and emptying the drop basket.      Since December of 2016, labor and equipment costs have totaled $21,625.52. Staff estimates the  return on this investment, due to decreased labor and repair costs, will be less than two years.   The grinder pump will be reused when the lift station is relocated out of the floodplain.        Staff received the following quotes:      Minnesota Pump Works  $25,386.59    Electric Pump    $44,995.35    Funds for the purchase will be reallocated from the Sewer Maintenance operating budget  (7122.6340) to the Water and Sewer Capital Improvement Program (7121.6960). This operating  budget has monies dedicated for lift station repairs.       Attachments  • Minnesota Pump Works Quote (1 page)  • Electric Pump Quote (3 pages)    Recommended Action  Motion to approve purchase of sanitary sewer grinder pump from Minnesota Pump Works in the  amount of $25,386.59.  Minnesota Pump Works 1 Cannon Street W Dundas,MN 55019 Minnew6to Pump Works Phut MendF/nQ PironAwhmmm Quote Prepared By Dillon Braith Created Date 6/20/2018 Phone 877-645-8004 Quote Number 00002357 Email info@minnesotapumpworks.com Terms NET 30 Sales Rep Chad Kubasch Expiration Date 7/20/2018 Bill To Golden Valley MN,City of Ship To Golden Valley MN,City of 7800 Golden Valley Rd 7800 Golden Valley Rd Golden Valley,MN 55427-4508 Golden Valley,MN 55427 Hwy 55 LS-Sale and Installation of a Sewer Chewer. NOTE:The City will need to provide a licensed electrician while the work is in progress and to connect the control panel. Product Product . . .. GRUNDFOS CHANNEL CHEWER CC-12 98572951 '5HP TEFC 208/230/3ph/60HZ w/panel 1.00 j$18,064.03 $18,064.03 98572951 i MISC PARTS CUSTOM SEWER CHEWER FRAME 1.00 $3,350.00 $3,350.00 LOT OF EQUIPMENT TO INCLUDE:SS RAILS, MISC PARTS CHAIN,CLEVIS,ANCHOR BOLTS,J-HOOKS, 1.00 $932.56 $932.56 ETC. CONFINED SPACE ENTRY-N 1.00 $150.001 $150.00 ON-SITE SERVICE LABOR-STD-N 2 TECHS REQUIRED 10.00, $220.00 $2,200.00 SERVICE DRIVE TIME-STD-N 12 TECHS REQUIRED j 2.001 $220.00 i $440.00 SERVICE TRUCK MILEAGE-STD-N 2 TRUCKS REQUIRED 200.00 $1.25 $250.00 Subtotal $25,386.59 Total $25,386.59 Pricing valid for 30 days and does not include freight charges or applicable taxes. Pace: I QUOTATION EP 201 4th Ave SW QUOTE NUMBER: 4/t8/2 1 New Prague,MN 56071 USA QUOTE DATE 4//8/2018 Telephone: (952)758-6600/FAX(952)758-7778 EXPIRE DATE 5/18/2018 ELECTRIC PUMP Toll Free 1-800.536-5394 SALESPERSON: STEVE REED www.electricpump.com CUSTOMER NO: 5938030 QUOTED BY: JEN JWC MUFFIN MONSTER @ HWY 55 LS QUOTED T0: JOB LOCATION: GOLDEN VALLEY PUBLIC WORKS GOLDEN VALLEY PUBLIC WORKS 7800 GOLDEN VALLEY ROAD 7800 GOLDEN VALLEY ROAD GOLDEN VALLEY,MN 55427 GOLDEN VALLEY,MN 55427 CONFIRM TO: MATT ROWEDDER 763-293-8076 CUSTOMER P.O. SHIP VIA F.O.B. TERMS OURTRK NET 30 DAYS ITEM NUMBER QUANTITY UNIT AMOUNT RE:INSTALL JWC MUFFIN MONSTER AT HWY 55 SANITARY LIFT STATION. 44,995.35 *30005-0012-DI MUFFIN MONSTER 1.00 EACH 30005-0012-DI MUFFIN MONSTER GRINDER SUITABLE FOR UP TO 700 GPM WITH AN UNRESTRICTED DOWNSTREAM CONDITION. SCOPE OF SUPPLY TO INCLUDE: GRINDER WITH 12"CUTTER STACK USING WIPES READY 17-TOOTH SERRATED CAM CUTTERS&KNURLED SPACERS IN ALLOY STEEL,OPTIMUM CUT CONTROL GEARING,TUNGSTEN CARBIDE MECHANICAL SEALS WITH BUNA-N ELASTOMERS RATED FOR 90 PSI,CORK&RUBBER GASKETS,TNEMEC 37 CHEM PRIME COATED HOUSINGS WITH DELTA-P SIDERAILS,29:1 SPEED REDUCER AND 5 HP XPNV IMMERSIBLE 230/460V/3PH/60HZ ELECTRIC MOTOR WITH 40 FOOT CORD. PC2200 MOTOR CONTROLLER IN A NEMA4X FRP ENCLOSURE ACCEPT1NG230V/3PH/60HZ OR 460V/3PH/60HZ INPUT POWER,INCLUDES IEC STARTER WITH OVER-CURRENT PROTECTION,JAM-SENSING CURRENT TRANSFORMER AND MICRO-PLC. CUSTOM FRAME ASSEMBLY,CUSTOM FLAT WALL MOUNT FRAME WITH GUIDE PLATE FOR 30005-12,304SST CUSTOM GUIDE RAIL ASSEMBLY,CUSTOM FLAT WALL MOUNTED GUIDE RAIL WITH FASTENERS FOR0005, 132" H,304SST LIFTING POST ASY,ELEC DRIVE,LIFTING POST ASSEMBLY FOR ELECTRIC MOTOR DRIVE,30K SERIES,316SST *ACCESS HATCH 22"X 36"CLEAR OPENING 1.00 EACH ALUMINUM ACCESS HATCH ASSEMBLY WITH BOTTOM FLANG134"TALL FRAME,EXPOSED PADLOCK CLIP, NON-TRAFFIC *SAW CUT ENLARGE DECK OPENING TO 1.00 EACH 22"X36"X8" /TCTK TRIP CHARGE-TONY K. 1.50 EACH ***Continued*** Page: 2 QUOTATION 201 4th Ave SW� 0175921� New Prague,MN 56071 USA QUOTE NUMBER: QUOTE DATE 4/18/2018 Telephone: (952)758-6600/FAX(952)758-7778 EXPIRE DATE 5/18/2018 ELECTRIC PUMP Toll Free I-800-536-5394 SALESPERSON: STEVE REED www.electricpump.com CUSTOMER NO: 5938030 OUOTED BY: JEN JWC MUFFIN MONSTER @ HWY 55 LS QUOTED TO: JOB LOCATION. GOLDEN VALLEY PUBLIC WORKS GOLDEN VALLEY PUBLIC WORKS 7800 GOLDEN VALLEY ROAD 7800 GOLDEN VALLEY ROAD GOLDEN VALLEY,MN 55427 GOLDEN VALLEY,MN 55427 CONFIRM TO: MATT ROWEDDER 763-293-8076 CUSTOMER P.O. SHIP VIA F.O.B. TERMS OURTRK NET 30 DAYS ITEM NUMBER QUANTITY UNIT AMOUNT /RRTK REPAIR&REPLACE-TONY K. 16.00 HOUR /TCNB TRIP CHARGE-NICK BRAITH 1.50 EACH /RRNB REPAIR&REPLACE-NICK BRAITH 16.00 HOUR /CONFINEDNB CONFINED SPACE ENTRY-N.BRAITH 1.00 EACH /MITK MILEAGE-TONY K. 83.00 MILE /TCEP TRIP CHARGE-ERIC PIKAL 1.50 HOUR /MIEP MILEAGE-ERIC PIKAL 83.00 MILE /CPEP CONTROL PANEL-ERIC PIKAL 8.00 HOUR /MISC MISC.SHOP SUPPLIES 1.00 EACH JWC UNIT IS(8)WEEKS OUT ARO MATT IF YOU HAVE ANY QUESTIONS REGARDING THIS QUOTE OR WOULD LIKE TO GO AHEAD WITH AN ORDER PLEASE FEEL FREE TO CONTACT US THANK YOU,ADAM THORESON adamt@electricpump.com _ CC:STEVE REED 612-325-9980 Page: 3 QUOTATION 2014th Ave SW OUOTE NUMBER: 0175921 EP New Prague,MN 56071 USA 4/18/2018 OUOTE DATE: Telephone: (952)758-6600/FAX(952)758-7778 EXPIRE DATE 5/18/2018 ELECTRIC PIMP Toll Free 1-800-536-5394 SALESPERSON: STEVE REED www.electriepump.com CUSTOMER NO: 5938030 OUOTED BY: JEN JWC MUFFIN MONSTER @ HWY 55 LS QUOTED T0: JOB LOCATION: GOLDEN VALLEY PUBLIC WORKS GOLDEN VALLEY PUBLIC WORKS 7800 GOLDEN VALLEY ROAD 7800 GOLDEN VALLEY ROAD GOLDEN VALLEY,MN 55427 GOLDEN VALLEY,MN 55427 CONFIRM TO: MATT ROWEDDER 763-293-8076 CUSTOMER P.O. SHIP VIA F.O.B. TERMS OURTRK NET 30 DAYS ITEM NUMBER QUANTITY UNIT AMOUNT All return goods must have written approval from Electric Pump,Inc. Net Order: 44,995.35 before returning. Credit will not be issued without written approval and Less Discount: 0.00 if applicable there will be a Restock Fee. Freight: 0.00 Sales Tax 0.00 Order Totak 44,995.35 ABOVE PRICING EFFECTIVE FOR 30 DAYS Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. F. Appointment of Election Judges and Absentee Ballot Board for the Primary Election on August 14, 2018 Prepared By Kris Luedke, City Clerk Summary As required per Minnesota Statute 204B.21, Council needs to approve the appointment of the Election Judges and Absentee Ballot Board for the upcoming election. The Absentee Ballot Board judges will have the responsibility of accepting and rejecting absentee ballots based on the criteria set by the State. Hennepin County will appoint Absentee Ballot Board judges that will be responsible for accepting/rejecting all mail in absentee ballots received at the Hennepin County Government Center. Attachments • Resolution approving the appointment of Election Judges and Absentee Ballot Board for the Primary Election on August 14, 2018 (2 pages) Recommended Action Motion to adopt Resolution approving appointment of the Election Judges and Absentee Ballot Board for the Primary Election to be held on August 14, 2018. Resolution 18-44 July 3, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING THE APPOINTMENT OF ELECTION JUDGES AND ABSENTEE BALLOT BOARD FOR THE PRIMARY ELECTION ON AUGUST 14, 2018 WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges be appointed by the City Council at least 25 days before the election; and NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council that the individuals named on Exhibit A, and on file in the office of the City Clerk be appointed as the City of Golden Valley Election Judges and Absentee Ballot Board Judges for the August 14, Primary Election; and BE IT FURTHER RESOLVED the Golden Valley City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, subd. 2 under the direction of the Election Manager to serve as members of the Absentee Ballot Board; and BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-44 -2- July 3, 2018 Exhibit A 2018 Election Judges for the Primary Election The following individuals are appointed to serve at the Primary Election on August 14, 2018: Ambroe, Leonard Anderson, Chuck Anderson, Tracy Anderson, Susan Bartol, Colin Bergman, Roger Bergquist, Lois Boehne, Karen Bona, Richard Bona, Susan Bucklin, Alison Burke-Scheffle, Kathleen Caulfield, Melissa Chander L’Enfant, Julia Christenson, Sandra Christenson, Thomas Cohen, Gary Condon, Marilyn Cummins, Carol Decker, Kay Decker, Daniel Gaspard, Celeste George, Janet Girard, Pierre Haggberg-Miller, Susan Hasselbusch, Cynthia Hausauer, Sarah Herberg, Suzanne Hietala, Connie Johnson, Maria Jorgens, Gwen Kamman, Elizabeth Kilner, Marilyn King, Dwayne Krenn, Barbara Lang, Robert Lueck, Christy Lund, Charles Mitchell, Norman Monson, Stephen Myers, Kay Olfe, Janet Osvold, Bruce Osvold, Dianne Pagenkopf, Jane Palmquist, Lois Plager, Jan Pugh, Laura Robinson, Beverly Savitt, Doug Schultz, Bill Schultz, Janet Sell, Mike Stresemann, Marjorie Strobel, Nancy Sunderland, Delphine Thompson, Sylvia Tenenbaum, Phillip Tiffin, Marie Tillman, Barb Tomko, Patricia Tvedt, Gordon Van Hook, Mary Vodovoz, Helen Waffensmith, Connie Waffensmith, Walter Wells, Jackie Wobschall, Georgeann Wray, Kathy Absentee Ballot Board Hietala, Connie Huisman, Claire Stresemann, Marjorie Van Hook, Mary Watson, Sue Weber, Meagan Zerull, Carol Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. G. Approval of One Year Extension for Filing of Final Plat for 1017 Ravine Trail Prepared By Jason Zimmerman, Planning Manager Summary Tom Hunt and Linda McCracken-Hunt, owners of the property located at 1017 Ravine Trail, have requested an extension of the final plat approval for the minor subdivision of their property to September 2, 2019. They hope to pre-sell the lot prior to finalizing the plat in order to help offset the associated costs of the platting fees. On March 6, 2018, the City Council approved the preliminary plat that subdivided this lot. Per City Code, the final plat must be approved within 180 days of preliminary plat approval. The City Code also allows the City Council to grant an extension of this deadline. Attachment • Location Map (1 page) • Email from Tom Hunt, dated June 20, 2018 (1 page) Recommended Action Motion to approve an extension until September 2, 2019, to submit the final plat for the property located at 1017 Ravine Trail. 09 510 501 500 501 504 517 609 617 512 516 520 528 536 516 515 532 600 601 600 603 640700 641 616 615 708 709 709 708 700 700 u 701 717 800 801 801 800 716 817 800 721 817 825 fD 810 ,'✓„sr 901 808 817 800 i�,, � 803 816 816 �1 808 816 824 '�r 901 824 901 820 832 915 1001 909 Subject Property 1015 1031 1045 450o gala 4400 1 p Y 1001 $,Y; ,, 1001 1009 920 1101 1000 1020 1030 1100 05 4409 1017 4112 1109 4102 4030 4022 4012 1122 1125 fv 4440 4410 1300 4121 4117 4111410140154007 4400 4330 4310 1 1301 1300 307 1304 T 1324 1308 4450 <: 1315 1340 1320 1312 1307 1310 4435 4415 4335 4325 4315 1323 1370 1316 1309 1407 . 1401 �345 1311 1415 4320 1400 }x..:,; 13171315 � WSB 5 4330 �' 1407 1404 1319 191445 '1416 1421 4420,-340 1410 1415 1435 -;)0 4325 1408 161410 14111429 �,, , Zimmerman, Jason From: Tom Hunt <tomh@studiofivearch.com> Sent: Wednesday, June 20, 2018 10:07 AM To: Zimmerman, Jason Cc: Dave Knaeble Subject: 1017 Ravine Trail Jason can you provide a one year extension to file the final plat for 1017 Ravine Trail. Thank you, Tom Thomas E. Hunt, AIA Studio Five Architects, Inc. 1017 Ravine Trail Minneapolis, MN 55416 612-801-2197 tomh@studiofivearch.com 1 Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. H. Notification of Exemption to Noise Ordinance for Metropolitan Council Environmental Services Golden Valley Interceptor Rehabilitation Project No. 805740 Prepared By Jeff Oliver, PE, City Engineer R.J. Kakach, PE, Assistant City Engineer Summary Metropolitan Council Environmental Services (MCES) is rehabilitating their sanitary sewer interceptor pipe in several locations throughout Golden Valley this year. The three areas are as follows: Site 1: Natchez Avenue North between Roanoke Road and Loring Lane Site 2: Toldeo Avenue North between Scott Avenue North and Minnaqua Drive (including Greenview Lane) Site 3: Hidden Lakes Parkway, south of Golden Valley Road The work includes both pipe replacement and pipe lining in these areas. In order to replace an active pipe, the contractor will be utilizing bypass pumps to divert sewer flow during construction. Although the contractor will only be replacing the pipe during normal working hours, the bypass pumps will need to be operated 24 hours a day to prevent sanitary sewer overflows. The contractor is requesting an exemption to the noise ordinance to run generators outside of normal working hours. Section 10.62: Disorderly Conduct - Additional Prohibited Acts, Subdivion 4. I. Construction or Repairing of Buildings. The erection (including excavation), demolition, alteration or repair of any building or highway to utility construction other than between the hours of 7 am and 10 pm, except for (1) City public improvements after City Council notification or (2) City emergeny repairs. This work is scheduled for July and August. The generators would be utilized periodically during this time period. On behalf of MCES and Minger Construction, Public Works staff is requesting Council to allow the City Engineer to grant permission to exceed current City noise ordinance regulations for temporary bypass pumping to promote safe and timely completion of the MCES Golden Valley Interceptor Rehabilitation Project in the best interest of the City and its residents. The following forms of communication are being implemented for this project: 1. MCES has held an informational open house for Site 2. 2. All nearby residents and businesses have been notified by mail of the project and dates of future open houses as they move into new sites. 3. Yard signs have been and will be posted in neighborhoods with links to project information websites. 4. Periodic e-mail updates will be sent to residents who signed up for construction notifications. 5. Door hangers will be distributed to residents affected by daily construction activities. Recommended Action Motion to receive notification that the Metropolitan Council Environmental Services Golden Valley Interceptor Rehabilitation Project will periodically exceed the construction hours of 7 am to 10 pm for bypass pumping purposes. Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. I. Authorize Execution of a Grant Agreement with the Department of Natural Resources for the DeCola Ponds B and C Improvement Project Prepared By Jeff Oliver, City Engineer Eric Eckman, Development and Assets Supervisor Summary On December 29, 2016, the City submitted an application to the Minnesota Department of Natural Resources (DNR) Flood Damage Reduction Grant Assistance Program to help fund the construction of a series of capital projects outlined in the Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan. The first project identified for construction is the DeCola Ponds B and C Improvement Project (see location map). The planning level cost estimate for the project is $4,600,000. The DNR will provide $2,300,000 and the City and its partners will provide a local match of $2,300,000 with the following breakdown: Bassett Creek Watershed Management Commission $1,600,000 Hennepin County $ 670,000 City of Golden Valley $ 30,000 Local Match $2,300,000 As is typical with these types of projects, the City will provide the initial funding and will be reimbursed by its local partners and the DNR as project milestones are reached. The City has provided $500,000 funding for the project in its 2018 CIP Storm Sewer section (SS-48). If a grant agreement is executed this summer, final design of the project could begin this fall including a process for neighborhood and community engagement. Construction would begin in fall 2019. Attachments • Location Map (1 page) • Resolution Authorizing Execution of a Grant Agreement with the Department of Natural Resources for the DeCola Ponds B and C Improvement Project (2 pages) Recommended Action Motion to approve Resolution authorizing Execution of a Grant Agreement with the Department of Natural Resources for the Decola Ponds B and C Improvement Project. z d Q C tC N d I � Public Easement Area - - — — — — — — — — — — — — —� 1 1 j 1 1 1 1 DeCola DeCola Pond B Pond D 1 1 1 1 1 z m Q � a Pennsylvania M Woods 0 DeCola Pond A AL cite v galeti DeCola Ponds B & C Improvement Project valley Location Map Resolution 18-45 July 3, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING EXECUTION OF A FLOOD DAMAGE REDUCTION ASSISTANCE GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES BE IT RESOLVED that the City of Golden Valley, hereinafter referred to as the “Applicant” act as legal sponsor for the project contained in the Flood Damage Reduction Grant Assistance Program Application submitted on December 29, 2016, and that the Director of the Physical Development Department is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the Applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant has the financial capability to provide the required matching funds, in the amount of $2,300,000. BE IT FURTHER RESOLVED that the source of Applicant’s matching funds shall not include other State funds. BE IT FURTHER RESOLVED that the Applicant hereby pledges to complete the project or phase if it exceeds the total funding provided by the Department of Natural Resources and any required local match. BE IT FURTHER RESOLVED that the Applicant has not incurred any costs and has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the Applicant may enter into an agreement with the State of Minnesota for the above referenced project and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that the City Council for the City of Golden Valley authorizes the Physical Development Director to execute such agreements as are necessary to implement the project on behalf of the applicant. Resolution No. 18-45 -2- July 3, 2018 I CERTIFY THAT the above resolution was adopted by the Golden Valley City Council on July 3, 2018. __________________________ Shepard M. Harris, Mayor ATTEST: _________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting July 3, 2018 Agenda Item 3. J. Award Contracts for the Highway 55 West Public Improvement Project No. 15-22 a. Construction Contract b. Construction Engineering Services Prepared By Jeff Oliver, PE, City Engineer R.J. Kakach, PE, Assistant City Engineer Summary In March 2017, the City Council approved the feasibility report for the Highway 55 West Public Improvement Project No. 15-22. The scope of the project includes: • Intersection reconfiguration at Decatur Avenue North, Highway 55, and Golden Valley Road • Sidewalk Installation on Golden Valley Road (both sides) • Overhead Utility Line Burial • Public Utility Relocation and Replacement • Installation of Street Lighting Due to unforeseen circumstances with the overhead utility burial, the construction portion of this project was delayed approximately one year. Bids for the Highway 55 West Public Improvement Project No. 15-22, were opened on June 14, 2018. The project consisted of a base bid and one alternate bid. Five bids were received. The base bid and alternate bid totals are listed below: Thomas & Sons Construction $1,250,804.13 C.S. McCrossan Construction, Inc. $1,297,077.80 Meyer Contracting, Inc. $1,310,531.11 Forest Lake Contracting, Inc. $1,343,569.15 Park Construction Company $1,491,057.63 Staff reviewed the bids and found them to be accurate and in order. Staff recommends awarding the base and alternate bid for a total amount of $1,250,804.13. Construction Observation and Engineering Services Staff has received a proposal from the consulting engineering firm of Short Elliott Hendrickson, Inc. (SEH), dated June 13, 2018 for additional design, construction staking, and observation for the Highway 55 West Public Improvement Project. The construction staking includes all survey work during construction, record drawing survey, and drawing preparation following construction. Construction observation for this project will be performed by both City and SEH staff. The proposal includes a not-to-exceed amount of $126,570. Design services for this project were also provided by SEH with a contract total not to exceed $125,500. Funding for the project is included in the 2018 Capital Improvement Program (S-038) in the amount of $1,500,000. It is anticipated that the construction services contract will not be fully used and remain within the allotted budget for the project. It is expected that construction will begin in early July 2018 and be completed in the fall. Attachments • Project Location Map (1 page) • Professional Services Agreement dated June 13, 2018 (5 pages) Recommended Action Motion to authorize a contract with Thomas & Sons Construction for the construction of the Highway 55 West Public Improvement Project #15-22 in the amount of $1,250,804.13. Motion to authorize a contract with SEH, Inc. for additional design, observation, and construction staking services on the Highway 55 West Public Improvement Project not to exceed $126,570. N 0 250 500 scale feet -10THH A rn z az = w z N z ¢ w U) J f w w U D O z o m w 3 a N O m SH 55 3 n 2:1 i 0 a 0 i E I LEGEND ■�� PROJECT LOCATION E a N M CITY P. LOCATION MAP PHON3535EVADNAIS CENTER DR. 15 022 lI-I SJ WEST REDEVELOPME EXHIBIT = SEH ST. PAUL, MN 55110-5196 DATE: GOLDEN VALLEY, MINNESOTA NO. 1 www.sehinc.com 11/29/16 1:; p �' SEH Building a Better World for All of Us" June 13, 2018 RE: City of Golden Valley, Minnesota 55 West Public Improvements Construction Services SEH No. 136756 14.00 City No. 15-22 Mr. Jeff Oliver City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427-4588 Dear Jeff: Thank you for the opportunity to assist the City of Golden Valley in providing professional engineering services for the reconstruction of streets and the addition of sidewalks and street lighting in the 55 West redevelopment area. SEH has recently completed final design services and the City is requesting a scope of work that provides construction services. In addition to providing a scope of work for construction services, we are also requesting an amendment to our design services contract to cover extra work expended on behalf of the City. This letter serves as the supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. BACKGROUND Several of the existing properties along Golden Valley Road have undergone redevelopment. These properties include construction of the new Hello Apartment building, Cornerstone Creek housing facility, and Schuett Companies senior living facility. The City of Golden Valley has a Tax Increment Financing (TIF) District for this redevelopment and is proposing to make additional improvements along the corridor to improve safety and accessibility. The proposed improvements include the addition of sidewalk, partial driveway reconstruction, retaining wall construction, street lighting, burial of the existing overhead power lines, traffic signal revisions, reconfiguration of the Golden Valley Road/Decatur Avenue intersection and the right-in/right-out intersection of Golden Valley Road at TH 55. Construction services for the 55 West Public Improvements include: construction staking, providing a Resident Project Representative (RPR), limited construction observation, and record plans as described below. The City will be providing overall construction administration on this project. Material testing will be by others SCOPE OF WORK Construction Staking SEH will provide a survey crew to provide the construction staking of the proposed improvements. Staking tasks for this project will include placement of horizontal control, vertical control, utility staking for private utilities, storm sewer stakes, curb and gutter stakes, blue tops after curb is in place, sidewalk stakes, Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc.,3535 Vadnais Center Drive,St.Paul,MN 55110-5196 SEH is 100%employee-owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Mr. Jeff Oliver—55 West Construction Services June 13, 2018 Page 2 retaining wall stakes and pedestrian ramp staking. All survey coordination for construction staking and observation will be between the survey crew chief and the City. Resident Project Representative(RPR) The on-site representative for Resident Project Representative(RPR) is the Engineer's agent at the site and will act as directed by and under supervision of the Engineer. The RPR shall serve as the liaison with the contractor, working principally through the contractor's superintendent. They will assist in helping the contractor understand the intent of the Contract Documents. The field personnel will review the progress schedule, shop drawings, and required submittals, Schedule of Materials Control and consult with the Engineer concerning acceptability. The RPR will be responsible for maintaining job site files, for correspondence, meeting reports, field orders, and supplemental agreements. They will keep a daily diary or log book. Records pertaining to quantities and applications for payment will be the responsibility of the RPR. The RPR will also keep information pertaining to record plans and will schedule the survey crew based on the staking requests from the contractor's representative. Observation SEH will provide observation services including attendance of the pre-construction meeting and shop drawing review of the signal system revisions, lighting system and retaining wall. A budget has been included for minor technical support if needed for geotechnical issues that may arise, for the signal system and also for lighting system support.Time has also been built in to assist with project closeout activities. Record Plans The City will complete the record drawings. 55 West Design Additional Services There were a number of design activities that were not included in the original scope of work that occurred primarily due to the schedule changes. SEH originally scoped the project in December of 2015, assuming that the project would be constructed in the summer of 2016. Since then, the project has changed some, but the delay caused a number of significant changes, including Mn/DOT's decision to require a Cooperative Agreement for the work tied to TH 55.They are listed below, the extra services amounts to $55,000. 1. MnDOT Cooperative Agreement for work at TH 55 rather than a permit as expected-$20,000. This work included plan format changes that added tabulations of pay items, Mn/DOT item numbers, sheet information changes, right of way information added to construction plans and cross sections. In addition, the Cooperative Agreement process requires specific paperwork submittals and forms. 2. Schedule Changes—$35,000.These include; a. Additional Utility Coordination and survey, changes since the original survey completed in 2016 b. Additional Xcel Energy undergrounding overhead power specific coordination c. Plan Revisions (related to re-aligning walk in 2018, City comments, etc.) d. Update to the Project Manual (updates made to standard after first draft completed) e. Additional Meeting/Coordination/Submittals PROJECT TEAM Scott Haupt will be available to answer design related questions and provide coordination as required between City staff and the surveying and will provide project management of our contract with the City. He will also be available to review design issues in the field and will attend the weekly project construction meetings as necessary. Jacob Harrington will serve as Resident Project Representative (RPR) and will assist the City with field representation. Nick Domiano will be the lead Survey Crew Chief assigned. Hector Flores will be available to provide geotechnical field support as may be required with the retaining Mr. Jeff Oliver—55 West Construction Services June 13, 2018 Page 3 wall shop drawing review. John Grey is responsible for signal revision support and Ken Tallion for the lighting system support SCHEDULE We anticipate construction starting in July and ending in October/November 2018. There are multiple construction projects being undertaken in the City of Golden Valley this summer and we expect Jacob to coordinate his time at all of the project in partnership with City staff.We have included the anticipated overall summer construction project schedule, revised to account for the schedule changes, to illustrate how we calculated the time expected of Jacob in regards to this project and the others. COMPENSATION SEH proposes to be compensated for the scope of work proposed in the Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including reproductions, mileage, car allowance, and equipment. Additional services required beyond the tasks and estimated hours as described can be negotiated or provided as extra work on an hourly basis. We have estimated the construction services described above to cost a total of$71,570. The extra design costs totaled $55,000 for a total professional services fee of$126,570. The City of Golden Valley will be invoiced for actual labor and reimbursable expenses incurred by SEH to complete the work. The person/hour task budgets for each phase of the work are attached. This agreement is an understanding of the project to date. If this document satisfactorily sets forth your understanding of our agreement, please sign in the space below and return one copy to our office. We look forward to working with you, your staff, and the community on this project. Thank you for the opportunity to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. Prinncip M. Mason, PE Scott Haupt, PE al Project Manager smm Enclosures s:\fj\g\goldv\common\proposels\55 west redevelopment\55 west construction servicesl.dou Approved this day of 12018 City of Golden Valley, Minnesota By: Title: . — / / � { \ \ : 4 _ § � ■ I[ _ t � \ j \ r ƒ7 ) (\ \ ) - I \ © 3 / ! \\ \ \ { � d ZZ « « ± aaaa2» aaez : z k a } \ j . 2 $ � e } � ! \ , § - ) } _ r 2 } 2 / $ f ! } f - 14 � /cn ! i� \ �) �LU - § - CMB0