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05-22-18 HRC Minutes 7800 Golden Valley Road�Golden Valley,MN 55427 ` �lJ �l 763-593-3991 �TTY 763-593-3968�763-593-8109(fax)�www.goldenvalleymn.gov ���d en � valle Y MEETING MINUTES Human Rights Commission May 22, 2018 Commissioners present: Maurice Harris, Vice Chair Jonathan Burris Gloria Peck Carrie Yeager Teresa Martin Chris Mitchell Eve Clarkson Commissioners absent: Kyle Pettersen-Scott, Chair Staff present: Kirsten Santelices, Human Resources Director Call to Order The meeting was called to order at 6:34 pm by Vice Chair Harris. Approval of Agenda Motion made by Commissioner Martin to make an addition to Old Business, and approve agenda as amended. Seconded by Commissioner Burris. Motion carried 7-0. Approval of Meeting Minutes Motion by Commissioner Burris, seconded by Commissioner Martin to approve the April 24, 2018 meeting minutes as submitted. Special Presentation Staff provided the HRC with an overview of expectations and new member orientation materials. Staff explained that the presentation will be shared with all boards and commissions on an annual basis, as well as to new members when they are appointed. Old Business Pride Booth Plannin� The Commission discussed brochure changes. Staff wrote down suggestions to bring to the communications department and return to the HRC members (via email) for final approval. Staff will provide access via public safety for a commissioner to pick up the booth materials for set up. Commission went around the room stating which shift(s) he/she was able to work. All three shift times were covered by at least two commissioners. Commissioner Martin mentioned wanting to promote the Bill Hobbs award, as there were no nominations last year. Staff responded that will check the online MEETING MINUTES—Human Rights Commission 2 promotion link, and make sure it is highlighted on the brochure. Staff also notified the commission that the name tags had been ordered, and should be ready for Pride. Day of Service Planning Discussion Commissioner Martin provided some ideas for the Day of Service event, including doing a food drive with Second Harvest, or collecting books for a library book sale. The commission discussed further the possibility of a Second Harvest drive. Commissioner Peck mentioned Prism as an opportunity to do more than a food drive. Staff mentioned providing incentive for donations with some sort of 316 coupon. Commissioner Peck volunteered to find out what types of items Prism usually needs to collect in September. Staff will find out more on the City-end in terms of where items can be donated/collected. Motion by Commissioner Burris to work with Prism for the Day of Service event 2018. Seconded by Commissioner Clarkson. Motion carried 7-0. Commissioner Mitchell recommended the Arts and Music Festival (Sep 15) as a part of the collection. Commission liked that idea and will discuss further at the next meeting. Voter Ri�hts Education Topic Discussion Commissioner Martin provided a recap of the information around voter rights, specifically around "restore the vote" campaign that the League of Women Voters (LWV) highlights on the website. Commissioner Martin further shared letters from Representative Freiberg detailing topics of importance, including, cyber security and automatic voter registration. Vice Chair Harris read out from the LWV website the topics of importance they have listed, which mirror the letters from Representative Freiberg. Commissioner Peck mentioned that Marti Mix asked about the HRC's interest in hosting candidate forums. Staff reminded the Commission that they voted last meeting to focus on voter rights education, rather than any other topic of voting education. Commission all agreed. Commissioner Martin motioned that the HRC focus on "restore the vote" as the topic to partner with the LWV. Seconded by Vice Chair Harris. Motion carried 7-0. Commissioners Peck, Martin, and Vice Chair Harris created a sub-committee to work on partnering with LWV for some sort of event/open forum, tentatively for July 2018. This led the Commission to further discuss the goals of this type of event. Potential goals: who has voter eligibility? Who has lost the right to vote? What is restore the vote?The subcommittee will discuss with LWV and report back to the Commission. Why Treaties Matter Update Commissioner Martin updated the Commission that the "Why Treaties Matter" exhibit would be more labor and time intensive than initially thought. Commissioner Martin shared the requirements of hosting the exhibit, and recommended that the Commission postpone application to host until next year, and perhaps partner with neighboring city HRC's to do so. Motion by Commissioner Martin to table the application until next year, seconded by Commissioner Clarkson. Motion carried 7-0. New Business Elections Commissioner Burris nominated Vice Chair Harris for Chair. Commission discussed waiting for current Chair, Pettersen-Scott to determine her level of interest in serving as an officer again. Commissioner May 22, 2018 MEETING MINUTES—Human Rights Commission 3 Burris withdrew his nomination. Motion by Clarkson to table elections until the June meeting. Second by Martin. Motion carried 7-0. Review of Bvlaws Staff offered to hand out the bylaws to the Commission for review prior to next meeting. Motion by Commissioner Yeager that the Commission review the bylaws and discuss at the June meeting. Seconded by Commissioner Clarkson. Motion carried 7-0. Communications Check-In Motion by Vice Chair Harris to change "HRC Conversations"to "HRC Community Outreach" on City website, and through other branding programs. Seconded by Commissioner Clarkson. Motion carried 7-0. Adjourn Motion by Commissioner Peck, seconded by Commissioner Yeager to adjourn the meeting at 8:25 pm. Motion carried 7-0. Maurice Harris, Vice Chair ATTEST: Kirsten Santelices, Staff Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison/Human Resources Director May 22, 2018