08-15-18 C/M Agenda Packet A G E N D A
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
Wednesday, August 15, 2018
6:30 pm
Pages
1. Discussion on Gun Safety (30 minutes) 2-4
2. Review of 2018 Goals (5 minutes) 5-18
3. Biennial 2019-2020 Proposed General Fund Budget (60 minutes) 19-35
4. Waste Collection - Public Engagement (15 minutes) 36
5. Discuss Curbside Recycling (20 minutes)
A. Recycling Contract Extension
B. 2019-2020 Proposed Recycling Fund Budget
37-38
39-49
6. Council Review of Future Draft Agendas: City Council August 21, City Council
September 4 and Wednesday, Council/Manager September 12, 2018
50-52
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
Executive Summary
Golden Valley Council/Manager Meeting
August 15, 2018
Agenda Item
1. Discussion on Gun Safety
Prepared By
Tim Cruikshank, City Manager
Summary
At the July 10, 2018, Golden Valley Council Manager meeting, the City Council discussed the topic
of gun safety. The result was staff being directed to meet with area school superintendents to
determine if there is interest in the idea of a larger community discussion on the topic. On July
26, staff met with some of the superintendents. A verbal update will be given on this meeting
Wednesday night.
In addition, at the July 10 Council Manager, some questions were raised around city campus
security as well as general community/business safety. The Golden Valley Police Chief will be
present on Wednesday evening to answer these and any other questions the Council may have.
Finally, there were newspaper articles regarding what two other cities were doing on this topic
included in the July 10 agenda packet. Attached are updates on what those cities are now doing.
The Golden Valley City Attorney will be present Wednesday evening to answer any questions
related to those cities or other questions you may have on this topic.
Attachments:
• News article “St. Louis Park Seeks to Strengthen Firearm Regulations upon Request from
Students” (1 page)
• Lakeshore Weekly News article “March Scaled Down to a Fall Rally” (1 page)
WEST METRO
St. Louis Park Sftftks to stn,nwhan
fi~rm rugult,tiuns uir:un r6quost from
studunts
The move is the result of discussions held this year between city
officials and St. Louis Park students who pleaded for stricter gun
control following a spate of school shootings across the nation.
By Miguel Otarola (http:/ /www,startribune.com/mlguel-otarola/396828811/) Star Tribune !
JULY 28, 2018 -7:24PM
St. Louis Park officials are developing policies to restrict the sale of firearms in the city
and regulate how police get rid of outdated weapons.
The move is the result of discussions held this year between city officials and St . Louis
Park students who pleaded for stricter gun control following a spate of school shootings
across the nation.
''These are absolutely reasonable restrictions," Mayor Jake Spano said. "How many
children's lives and people's lives are we going to have to accept losing before we decide
that there are some minimal things that we can do?"
The City Council asked staff to develop the policies at a recent study session and is
expected to review them this year, according to City Manager Tom Harmening. They
include:
• Prohibiting the rental of city facilities for gun shows.
• Disallowing licensed firearm dealers from selling inside their homes.
• Destroying police firea rms no longer in u se and firearms seized in criminal
investigations, with some exceptions.
Licensed firearm dealers who already are allowed to sell in their homes could still do so,
according to Harmening. Retiring officers who want to keep their service handgun could
buy it t hrough a dealer.
City facilities have never been used for gun shows, according to Harmening.
State law pre-empts cities, counties and towns from regulating "firearms, ammunition,
or their respective components." Home rule charter cities such as St. Louis Park can set
zoning restrictions on where sales take place, according to a city report.
The discussion to regulate firearm sales was sparked by a national student walkout in
March following a shooting at a Parkland, Fla., high school that ldlled 17 people. Spano
met with a group of St. Louis Park High School students who shared t heir concerns
about school safety.
Spano then spoke with Kory Krause, owner of Frontiersman Sports, a local gun shop.
Kra use vowed to raise the sales age for assault rifles from 18 to 21 and stop selling "bump
stock" attachments, he said. ''The students' concerns really resonated with him and he
made it clear he wanted to be part of the solution," Spano said.
The students met with Krause and with t he City Council, leading city officials to review
what power they had to regulate firearm sales.
Ruby Stillman, an incoming junior at St. Louis Park High involved in the discussions,
said she felt empowered by the council's decision to develop stricter policies.
''The fact that the city is taking our concerns seriously and really making an effort to
look into every possibility for changing things malces me very proud," Stillman, 15, said.
Isaac Wahl, another incoming junior who spoke with the council, said its actions could
lead other cities to look at their own policies.
"I am extremely happy that the city of St. Louis Park is taldng steps,"Wahl, 16, said.
"Whether they're huge steps or small steps, it makes a difference."
The council is interested in meeting with th e St . Louis Park school bo ard t his fa ll to
sp eak a bout school safety, according to Harmening.
motarola@startribune.com 612-673-4753 motaro la123
(http://stmedia.stimg .co/1A:7 d 4D~6a s.1ooaaoo.1~ano0B 171 I
"Fi6Wffiany children's lives and people's lives
are we going to have to accept losing before
we decide that there are some minimal things
March scaled down to fall rally
Protect Minnesota, City
Council set date of Oct. 6
BY LARA BOCKENSTEDT
Ibockenstedt@s pub.com
EXCELSIOR — The gun -
opposition event has been
scaled down to a three-hour
rally at The Commons with
an agreed-upon date of Oct. 6.
The Rev. Nancy Nord
Bence told Excelsior City
Council members at the Mon-
day, Aug. 6, meeting that
there will be buses shuttling
attendees from Minnetonka
High School, the Southshore
Community Center and sev-
eral churches. The attendance
goal for the Westside Rally
Against Gun Violence, at its
loftiest, is 2,000, she said.
Nord Bence, executive
director at St. Paul -based
Protect Minnesota, said the
purported names of Bernie
Sanders, Gabby Giffords
and the Parkland, Florida,
school -shooting students
hadn't been agreed upon
between event organizers
when they were announced.
The presence of the high-
profile political figures
would have threatened the
nonprofit status of Protect
Minnesota, the sponsor and
organizer of the event.
"He (Sanders) couldn't
have stepped into the park
without attracting a zillion
people," Nord Bence said.
"And to be perfectly frank,
Bernie Sanders isn't a guy
that supports our cause. So
that was never part of our
image."
The size of the crowd had
been one of the council's ear-
lier concerns. With Sanders
there, some estimated 8,000
to 10,000 people could come.
Excelsior City Council
didn't grant a permit at its
May 7 meeting due to un-
known variables in safety
and congestion. Soon after,
the American Civil Liber-
ties Union entered the fray,
saying in a letter that the
council couldn't make a deci-
sion for or against based on
content.
At the June 4 meeting,
the council approved the
march for an Aug. 18 date.
a
Excelsior
CITY HALL
The Excelsior City Hall is at 339 Third St. in Excelsior.
Nord Bence canceled the big names.
event after news spread of the As they discussed the fall
date for the rally, Mayor
Mark Gaylord asked Nord
Bence to clarify the mis-
communication, which was
between Tonka Bay resident
Tim Duff of Lake Minneton-
ka Living Liberally and her.
"We had a booster who was
really well-meaning," she
said. "It's really important
you understand this is all a
Protect Minnesota project
and whatever we tell you
is actually what the reality
will be."
She said she told Duff a
week before the names were
announced that there could
be no political influence or
party.
At the Oct. 6 event, the
most politicians will be able
to do is sign a contract for a
booth, she said.
"We appreciate your atti-
tude and your cooperation,"
City Council Member John
BY I.ARA
Beattie said.
The Westside Rally -
Against Gun- Violence is
planned to run from 1 to
4 p.m. Oct. 6 in The Com-
mons. Event setup will begin
at 9 a.m. Nord Bence said
shuttles will run from noon
to 5 p.m. At 3:30 p.m., orga-
nizers will initiate a soft
close by having a band play,
during which the crowd is
anticipated to dissolve.
City Council member Greg
Miller asked Nord Bence
to have a plan for turning
people away in case the crowd
balloons to more than ex-
pected.
Nord Bence said Protect
Minnesota will follow re-
quests that would apply to
any event permit application
in the city of Excelsior.
No vote was taken Monday.
The rally will appear on the
Aug. 20 consent agenda.
Executive Summary
Golden Valley Council/Manager Meeting
August 15, 2018
Agenda Item
2. Review of 2018 Goals
Prepared By
Tim Cruikshank, City Manager
Summary
The City Council will review the 2018 goals.
Attachment:
• 2018 City Goals Session (13 pages)
“Individual commitment to a group effort--that is what makes a team work, a company work, a society work, a civilization work.”
–Vince Lombardi
2018 City Goals Session
Council Goals & Strategic Plan Priorities
Through 2018
Targeted
Development
&
Redevelopment
Effective
Governance
Infrastructure
Maintenance
&
Enhancement
Financial
Stability
2018-2019 City Council Goals
ü Create a long-term debt reduction strategy as well as a fund balance strategy.
ü Create and implement a long-term sustainable infrastructure .
Create a public/private partnership funding strategy to achieve agreed-upon City goals.
Implement equity plan goals and policies.
ü Begin working toward GreenStep Cities Level IV.
ü Implement the least difficult recommendations of the Bike and Pedestrian Task
Force.
Resolve outstanding policy questions that will arise from the recodification process.
ü Implement housing policies as recommended by staff.
ü Identify developable properties in the city and actively pursue appropriate and
agreed upon development.
ü Consider annual joint meeting of Council and Boards and Commissions.
ü Consider a Council, staff, and community DISCUSSION around coordinated hauling
and organics.
2018 GoalsAdministrative Services
ü Work on implementing a debt reduction and Infrastructure Replacement Plan
(IRP) with stringency measures for cost containment and enhanced revenue
sources.
•Convert to Employee Self Service (ESS) to include electronic time sheets.
(July/Aug)
ü Continue working with consultant, staff, and council on the recodification plan
and schedule.
ü Convert all multi-family apartments to monthly billing beginning in April.
ü Work with Police on installation of body cams, dash cams, and storage server.
ü Work with Fire on installation of Fire Data Management (FDM) to use at all fire
stations and on fire trucks.
ü Discuss policy changes that may affect the City Code, and complete
recodification.
2018 GoalsCommunications
ü Increase community awareness of City government and services. Strategically assess
information needs and develop tools to meet those needs. Continue to tighten City’s
branding standards across the board by further consolidating and streamlining all City
communications materials and developing a brand standards guide.
ü Edit, design, and produce the 2040 Comprehensive Plan document and updated
Employee Handbook.
ü Collaborate with staff to fine-tune and strengthen strategic marketing for Brookview
Golden Valley, Three One Six Bar + Grill, Backyard Indoor Playground, and Brookview
Golf & Lawn Bowling (brand standards, advertising, promotional materials, signage,
public relations, etc). Develop social media strategies and policies for each brand and
implement them on the appropriate social media channels.
•Complete development and implementation of City’s crisis communications plan.
(Oct)
ü Expand City’s use of available communications tools (video, social media, and web
resources) by adding City Twitter and Instagram channels.
•Develop plan to update City Council Chambers in 2019. (Dec)
2018 GoalsFire
•Review and update the Firefighter Handbook to maintain continuity with the
revisions to the City Employee Handbook.
ü Transition fully to the new FDM records management system.
ü Complete basic preplanning of ALL commercial buildings in the city and make
them accessible electronically out in the field.
•Fully implement the budgeted duty officer and duty chief response positions.
•Fortify the Emergency Operations Plan (EOP) through increased training and
expanded City department involvement, and start the development of a
Continuity Of Operations Plan (COOP).
2018 GoalsHuman Resources
•Work with Communications department to develop communication plans to
streamline employee communications across several areas (wellness, Valley
Values, equity initiatives, and GV Emergency).
•Update all policy and procedure documents and resource guides across the
organization (including seasonal/temp handbooks, firefighter handbook,
supervisor handbook, and police contracts).
ü Continue development of recruitment and onboarding processes.
ü Enhance wellness program and research impact of different benefit offerings.
2018 GoalsParks & Recreation
ü Complete Phase III of the Brookview construction project and fully implement
opportunities and services.
ü Successfully construct and open four new tennis courts and six new pickleball
courts in summer 2018.
ü Successfully update the Brookview Driving Range building and implement
environmentally friendly electric golf carts into the golf retail operation.
ü Work with the Sochacki Park JPA partners to increase park programing and
opportunities as well as begin to implement capital improvements in park areas
not disturbed during construction.
•Work with community partners and neighborhoods on the initial planning for
proposed community gardens and off-leash pet exercise areas.
•Work to develop an effective volunteer program.
ü Create goose and turkey removal plan.
•Develop partnership with Perpich Center For Arts Education.
2018 GoalsPhysical Development-Engineering
ü Complete construction of the 2018 PMP and overlay projects, including the
Plymouth Ave rehabilitation project.
•Achieve substantial completion of the Xenia Ave and Golden Hills Dr
intersection improvement project.
•Complete the Hwy 55 West improvement project.
ü Achieve Step 3 in the Green Steps Cities Program and begin work on Step 4
activities.
ü Successfully coordinate the CenterPoint Energy Belt Line gas main replacement
project along Golden Valley Rd.
•Establish a flood proofing policy and cost sharing program for the protection of
flood-prone homes in the DeCola Ponds area, and possibly in other locations in
the city.
2018 GoalsPhysical Development-Planning/Inspections/Economic Development
ü Complete 2040 Comprehensive Plan and implement policies and goals,
particularly those regarding affordable housing and the City’s bicycle and
pedestrian network.
ü Complete land use and redevelopment plan for the downtown area.
ü Manage a process to study and consider organized waste collection, including
renegotiation of recycling contract.
ü Complete format and policy updates to zoning code, including architectural
standards and sign code.
ü Research options for electronic plan submission and review; prepare to
implement in 2019.
•Continue to visit and develop relationships with businesses. Refine City’s
business assistance policy. Develop relationships with property owners in
redevelopment areas.
2018 GoalsPhysical Development-Public Works
ü Inspect and repair gate values, manholes, catch basins, and hydrants in project
areas.
•Complete upgrade of approximately 3,000 residential water meter transmitters.
ü Complete replacement of various facilities at Wesley, Wildwood, and Isaacson
parks; continue park sign replacements.
ü Mill and overlay three miles of street and make low-cost improvements to
bicycle and pedestrian routes in Maintenance Zone No. 3 as described in the
Bicycle & Pedestrian Plan.
ü Begin 20-year process of replacing 5 percent of street signs throughout the city.
ü Complete City Hall remodeling work in General Services and Manager’s area.
ü Fully integrate asset management software (Cartegraph) and hardware into
daily operations.
2018 GoalsPolice
ü Complete the purchase of Body Worn Cameras and implement installation,
infrastructure changes, and training on policies and procedures. Supervise the
program to ensure compliance into our culture and physical system
management.
ü Continue developing young officers (four new officers hired in the last 16
months and one more starting in March 2018). Supervise and monitor their
performance and place them on the right shifts.
ü Develop a more direct social media presence.
ü Work with HR to develop CSO position into pipeline for new officers. Focus on
recruiting CSOs from untraditional sources.
ü Find affordable and easy to use technology and systems (UAVs, smart phone
apps, automated license plate readers, etc) to improve citizen and officer safety
as well increase effectiveness, balanced with any passive privacy concerns.
ü Develop an employee assistance program that focuses on the mental health
needs of our officers.
“If everyone is moving forward together, then success takes care of itself.”
--Henry Ford
MOVING FORWARD
Executive Summary
Golden Valley Council/Manager Meeting
August 15, 2018
Agenda Item
3. 2019-2020 Proposed General Fund Budget
Prepared By
Sue Virnig, Finance Director
Summary
At the August 15 Council/Manager meeting, Council will be reviewing the 2019-2020 General
Fund Budget. Staff will be making a presentation with the major changes in the budget. The final
proposed levy will be presented at the Council/Manager meeting on September 11 and approved
at the City Council Meeting on September 20.
Attachments
• Bring your 2019-2020 Proposed General Fund Budget (previously distributed)
• 2019-2020 Proposed General Fund Budget (16 pages)
2019-2020 Proposed
General Fund Budget
August 15, 2018
Council Manager Meeting
2018 Schedule
May –July
Staff Meetings preparing proposed budget
First week of August
Review 2019-2020 General Fund Budget with each council member and mayor
August 15-Council/Manager Meeting
Review 2019-2020 General Fund Budget
September 12-Council/Manager Meeting
Review all other funds budgets (Enterprise, Special Revenue, Internal Service Funds)
Review 2019-2023 Capital Improvement Program
September 18-Council Meeting
Proposed Property Tax Hearing (Amount Approved will go on notice for Nov)
December 4-Council Meeting
Property Tax Hearing-Adoption
2018-How are we doing this year?
Building Permits and others that coincide with them such as heating,
electrical, mechanical
Up $283,765 over adopted; back to levels in 2014
Fines and Forfeitures –up $20,000
Property Tax Revenue-received all prepays from 2017 tax change
Received $350,000 in July for payment in December
Estimate at end of year 2018
Positive Performance $312,045 –used for debt reduction
Barring no storms, abnormal beginning winter, etc.
2019 General Fund Revenues
NO Local Government Aid (LGA) -decreased by $37,185
Average Year of Building Permits
General Fund Expenditures
2019 Proposed Expenditures
City Manager $107,605
Part Time to Full Time Communication Specialist $33,235 (salary and
benefits)
Web Site Redesign $50,000 (one time); Hosting and Service $9,300
Transfers $225,000 Goal
Buildings-$400,000 $500,000
Parks-$325,000 $400,000
Street Overlays-$500,000 $900,000
Equipment-$100,000 $1,050,000
Administrative Services $107,555
IT Technician $70,000 (salary and benefits)
LOGIS applications, Cartegraph and hosting servers 21,255
General Fund Expenditures, cont
Planning Budget $-23,630
-$40,000 BLRT study was funded mostly by Henn County
+$11,347 Senior Planner from Planner
Inspections $133,645
$130,000 Avolve Software and Support (one time)
Police $341,275
$87,000 Police Officer (salary and benefits)
$50,000 Cadet Program
$16,400-Neighborhood Events ($10,000) Training ($6,400)
$20,000 Body Cam/ Video Storage
Fire Operations $52,725
$75,000 Fire Feasibility Study (one time)
General Fund Expenditures, cont
Engineering $68,810
$70,000 Douglas Drive/TH 55 60% Design (one time)
Street Maintenance $54,605
$15,000 Equipment (Wear Blades)
Park Maintenance $92,860
$25,000 Douglas Drive Landscape Services
Park & Rec Admin $78,485
$6,395 Additional Hours for Receptionist (20 to 25)
$32,500 Recreation Coordinator (28 hours per week)-Neutral overall
(Adm. and Prog.)
$5,000 Gardening around building
Recreation Programs -40,535
-$40,535 Program changes
General Fund Expenditures, cont
Overall Items
Salaries are budgeted for the current step and not the final 5 th step
COLA (Cost of Living Adjustments) are included; Unions negotiations have started
but not settled yet for 2019.
Increase in contribution for health insurance ($115 of the $230)
City portion of contribution for Police and Fire PERA 1.5%
Employee pays an additional 1%
Fuel Increase 6%
Major Items
Personnel Changes
Part Time to Full Time Communications Specialist –start 9-1-18 $33,235
Full Time IT technician –start in January $70,000
Full Time Police Officer –social well being officer $87,000
Recreation Coordinator –budget neutral $32,500
Website Upgrade $59,300
TH 55/Douglas study $70,000
Cadet Program $50,000
Fire Study $75,000
Avolve Software $130,000
TOTAL overall proposed expenditures up $1,212,175 or 5.88%
TOTAL PROPOSED LEVY
Levy Payable
2018
Proposed Levy
Payable 2019
General Fund 17,428,460 18,762,845 7.66%
Fire Relief Levy 0 0
Tax Abatement Levy 0 0
Bonded Debt:
Street Improvement
Bonds
3,773,982 3,879,654
Brookview
Community Center
1,218,300 1,218,300
Equipment
Certificates
0
Debt Sub-Total 4,992,282 5,097,954 2.12%
TOTAL Levy 22,420,740 23,860,799 6.42%
Total Tax Capacity in City
(Taxable Market Value X Tax Rate)
Tax Capacity 2018 2019 % increase
(decrease)
Commercial 13,322,090 14,365,910 7.84%
Industrial 6,182,176 5,986,882 -3.16%
Apartments 3,010,480 3,806,706 26.45%
Residential 22,967,773 24,950,812 8.63%
Personal Property 505,617 505,617*0%
TOTAL 45,988,136 49,615,927 7.88%
Tax Capacity, continued
Tax Capacity 2018 2019 % increase
(decrease)
Total Gross Tax
Capacity
45,988,136 49,615,927
Estimated Fiscal
Disparities
Contribution
(6,748,649)(7,107,691)
Estimated Fiscal
Disparities
Distribution
1,899,218 1,899,218 Avail 8-17
Estimated Tax
Increment Tax
Capacity
(505,295)(872,366)Avail 9-1
Total Net Tax
Capacity for Local
Tax Rate
40,633,410 43,535,088 7.14%
Tax Capacity, continued
Median Home 2018 2019 % increase
(decrease)
Property Value $289,000 $312,000 7.95%
Tax Rate 55.132%54.749%
City Portion of
Taxes
$138.01 $126.80 $126.80 or $10.56
per month
Fiscal Disparities Distribution
We do not have this number until around August 17
TOTAL Estimated Fiscal Disparities $5,208,473 reduced tax capacity or 7.4%
increase
2018-$4,849,431
Rule of Thumb
For each $100,000, a
median home would be
effected $7.27
Executive Summary
Golden Valley Council/Manager Meeting
August 15, 2018
Agenda Item
4. Waste Collection - Public Engagement
Prepared By
Marc Nevinski, Physical Development Director
Summary
In July, Council directed staff to continue forward with the Waste Collection discussion and
undertake a public engagement process. Staff is preparing a facilitated panel discussion for
residents to attend in October. The panel is expected to include representatives from the hauling
industry, city staff, and other officials with knowledge and experience in waste collection.
Following some discussion by the panel, the public could ask questions and provide comments.
Barbara Raye, who has previously facilitated discussions for Golden Valley around LRT and DeCola
Ponds has agreed to facilitate this discussion.
Executive Summary
Golden Valley Council/Manager Meeting
August 15, 2018
Agenda Item
5. A. Recycling Contract Extension
Prepared By
Marc Nevinski, Physical Development Director
Summary
In July, staff presented to Council background information regarding recycling. It was noted that
recycling markets have changed dramatically recently due to China’s embargo of recyclable
commodities. This has reduced the value of recyclables. Historically, the sale of commodities
covered costs to process them.
Staff has discussed with Republic Services extending the current recycling contract for an
additional three years. Staff and Republic have considered a number of options to account for
processing costs and discussed several different models to manage them. The options included,
in addition to collection rates, both varied and fixed processing fees to offset the lost revenue
from declining commodity values.
The model and rate structure below, which staff recommends, includes the monthly cost per
household to collect recycling and process the recyclables. While the increases in total rates are
significant, this structure has the lowest impact and provides the City stable, predictable
budgeting ability over the contract term.
Year Collection Rate Processing Fee Total Rate % Change
2018 $2.84 0 $2.84
2019 $2.92 $0.39 $3.31 16.5%
2020 $3.07 $0.62 $3.69 11.5%
2021 $3.22 $0.65 $3.87 4.9%
This model also includes a 50/50 revenue share ratio in the event the commodities market should
return.
Budget Impact
Staff will review the 2019 Recycling Fund Budget with Council at the Council/Manager meeting
and the impact the new rate structure will have on the fund. Additionally, in an effort to incent
curbside organic collection, Hennepin County implemented a policy in 2017 of reducing cities’
recycling grant by 10% (20% in 2017) each year and reallocating those funds to curbside organics
collection. This policy has a further impact on the Recycling Fund budget. Hennepin County
projects recycling grant proceeds for the term of the grant agreement as follows:
Year Grant %
2016 $66,496
2017 $55,391 -20%
2018 $48,467 -10%
2019 $41,543 -10%
2020 $34,619 -10%
While this reduction in grant dollars for recycling is notable, to retain those dollars cities need to
enact curbside organics program. An “all-in” curbside organics program in Golden Valley is
project to cost over $400,000 annually ($5.00 per household per month). Hennepin County is
anticipated to require cities to offer curbside organics collect starting in 2022. In July, Council
concurred with staff’s recommendation to further study options for curbside organics collection.
Recommendation
Staff recommends negotiating a contract extension with Republic Services for curbside recycling
which includes:
• The above fixed rate structure
• 50/50 Revenue Share
• Three year contract extension
• Provision to negotiate curbside organics collection if desired before the end of the
contract.
A formal contract will be presented to Council for consideration at a future Council meeting.
Executive Summary
Golden Valley Council/Manager Meeting
August 15, 2018
Agenda Item
5. B. 2019-2020 Proposed Recycling Fund Budget
Prepared By
Sue Virnig, Finance Director
Summary
Staff thought that the Council should review the 2019-2020 Recycling Fund Budget. This budget
was set on using the staff recommendation as outlined in the previous memo.
Please bring to the meeting:
2019-2020 Proposed Recycling Fund Budget
Attachment
• 2019-2020 Proposed Recycling Fund Budget (10 pages)
CONSERVATION/RECYCLING DIVISION
This division coordinates the City's conservation and recycling projects. Current projects
include curbside recycling, brush pickup, Mighty Tidy Day, and leaf drop off. Curbside
recycling is handled by a private contractor under a contract negotiated by a three city group
including Plymouth and Minnetonka. These recycling services are provided for approximately
6,934 households in the City.
Curbside recycling is handled by a private contractor under a contract negotiated by a three
city group including Plymouth and Minnetonka. This contract ends December 31, 2018.
REVENUES
User fees are charged on the city utility bill for all residential customers that receive curbside
recycling pickup service.
EXPENSES
A transfer of$51,500 is made to the General Fund to offset the personal costs related to the
administration of the program.
CITY OF GOLDEN VALLEY
2019-2020 OPERATING BUDGET
DIVISION: Recycling(081) PROGRAM: Recycling(7001)
2019% 2020%
2016 2017 2018 2018 2019 2019 2020 OVER 2018 Over 2019
OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT ADOPTED PROPOSED
Supplies and Services
6320 Operating Supplies $245 $0 $3,000 $3,000 $3,000 $3,000 $3,000 0.00% 0.00%
6340 Professional Services 311,086 297,285 343,155 336,430 408,400 389,320 415,995 13.45% 6.85%
6342 Postage 657 657 8,600 2,800 8,600 2,800 1,000 -67.44% -64.29%
6352 General Notices&Information 3,144 3,100 6,135 7,270 6,135 7,300 5,300 18.99% -27.40%
6440 Contractual Services 41,032 36,929 49,215 47,775 49,215 47,775 50,265 -2.93% 5.21%
TOTAL Supplies and Services 356,164 337,971 410,105 397,275 475,350 450,195 475,560 9.78% 5.63%
Transfers
7220 Overhead Transfer-General Fund 51,500 51,500 51,500 51,500 51,500 51,500 51,500
TOTAL Transfers 51,500 51,500 51,500 51,500 51,500 51,500 51,500 0.00% 0.00%
TOTALS $407,664 $389,471 $461,605 $448,775 $526,850 $501,695 $527,060 8.68% 5.06%
6320-Operating Supplies RECYCLING Program 7001
2018 2018 2019 2019 2020
Description 2016 Actual 2017 Actual Adopted Estimate Concept Proposed Concept
Supplies for Mighty Tidy or events with
Recycling 245 0 3,000 3,000 3,000 3,000 3,000
Republic is responsible for all
recycling containers.
$245 $0 $3,000 $3,000 $3,000 $3,000 $3,000
6340-Professional Services RECYCLING Program 7001
2018 2018 2019 2019 2020
Description 2016 Actual 2017 Actual Adopted Estimate Concept Proposed Concept
6934 units
Residential Curbside Recycling 227,584 231,655 236,310 236,620 240,000 275,420 307,040
additional pickups-non-residential (16,451) 445 500 555
includes credits for product
2014-2.62 per CDU
2015-2.67 per CDU
2016-2.73 per CDU
2017-2.78 per CDU
2018-2.84 per CDU
2019-3.31 per CDU
2020-3.69 per CDU
2021 -3.87 per CDU
Republic/Allied Waste 2012-Dec 2018
Republic/Allied Waste 2019-Dec 2021
Sprin Brush Pick-up Program 58,342 61,424 71,400 59,810 71,400 71,400 71,400
Fall Leaf Drop off Program 14,243 7,224 20,000 20,000 22,000 22,000 22,000
Leaf Drop Disposal
Mighty Tidy Da -Cost for Drop off 4,838 5,891 15,000 15,000 15,000 15,000 15,000
Appliances 1,383 1,510
Li htbulbs 4,696 5,432
Shred it 600
Additional Contractual Services 60,000
Public Engagement-Garbage 5,000 5,000
$311,086 $297,285 $343,155 $336,430 $408,400 $389,320 $415,995
6342-Postage RECYCLING Program 7001
2018 2018 2019 2019 2020
Description 2016 Actual 2017 Actual Adopted Estimate Concept Proposed Concept
Mailings: 657 657 1,000 1,000 1,000
Brush Pick-up Postcards 1,800 1,800
Leaf Drop Off/Mighty Tidy Postcards 1,800 1,800
City News newsletter share 1,200 1,200
Public Engagement Notice 1,800 1,800 1,800 1,800
Hennepin County 2,000 2,000
$657 $657 $8,600 $2,800 $8,600 $2,800 $1,000
6352-General Notices and Public Information RECYCLING Program 7001
2018 2018 2019 2019 2020
Description 2016 Actual 2017 Actual Adopted Estimate Concept Proposed Concept
City Newsletter(Recycling Page) 1,432 1,450 1,500 1,500 1,500 1,500 1,500
Brush Pick-up Postcard 671 788 635 635 635 650 650
Leaf Drop Off/Mighty Off/MightyTidy Postcard 855 862 1,000 1,250 1,000 1,250 1,250
Clean Up Events-postcards 1,885 1,900 1,900
Forms Printing 186
Public Engagement Notice 2,000 2,000
Hennepin County Joint Effort Publications 3,000 3,000
on Recycling
$3,144 $3,100 $6,135 $7,270 $6,135 $7,300 $5,300
6440-Contracutal Services RECYCLING Program 7001
2016 2017 2018 2018 2019 2019 2020
Descri tion Actual Actual Adopted Estimate Concept Proposed Concept
Sentence to Serve Projects 41,032 36,929 49,215 47,775 49,215 47,775 50,265
Sentence to Serve Contract ends Dec 31,2019
$41,032 $36,929 $49,215 $47,775 $49,215 $47,775 $50,265
7220 Overhead Transfers RECYCLING Program 7001
2018 2018 2019 2019 2020
Description 2016 Actual 2017 Actual Adopted Estimate Concept Proposed Concept
Transfer to General Fund 51,500 51,500 51,500 51,500 51,500 51,500 51,500
$51,500 $51,500 $51,500 $51,500 $51,500 $51,500 $51,500
CITY OF GOLDEN VALLEY
CONSERVATION I RECYCLING FUND
REVENUE DETAIL
Actual 2016 Actual 2017 Adopted 2018 Estimated 2018 Concept 2018 Proposed 2018 Concept 2020
Percent Percent Percent Percent Percent Percent Percent
Revenue Amount of Total Amount of Total Amount of Total Amount of Total Amount of Total Amount of Total Amount of Total
State Aid-Disaster Grant $614 0.1% $0 0.0% $0 $0 $0 $0 $0
County Grant 61,228 13.4% 56,806 12.2% 42,875 9.8% 48,465 10.8% 61,250 12.2% 41,545 9.0% 34,620 7.2%
Recycling Charges (1) 378,934 83.0% 389,894 83.5% 382,520 87.5% 388,000 86.5% 429,520 85.4% 409,105 88.4% 436,845 90.4%
Mighty Tidy Day charges 9,645 2.1% 9,521 2.0% 8,000 1.8% 8,000 1.8% 8,000 1.61/6 8,000 1.7% 8,000 1.7%
Interest Earnings 6,274 1.4% 10,689 2.3% 4,000 0.9% 4,000 0.9% 4,000 0.8% 4,000 0.9% 4,000 0.8%
TOTALS $456,695 100.0% $466,910 100.0% $437,395 100.0% 5448,465 100.0% 5502,770 100.0% $462,650 100.0% $483,465 100.0%
Notes:
(1) Based on the following quarterly charges to residential units:
2015 2016 2017 2018 2019 2020
Single-Family (Up to a 4-Plex) $12.00 $14.00 $14.00 $14.00 $15.00 $16.00
CITY OF GOLDEN VALLEY
CONSERVATION /RECYCLING FUND
Net Position
Net Assets @ 01/01/18 $1,165,674
Estimated Revenue-2018 $448,465
Estimated Expenses-2018 448,775
Excess of Revenue Over(Under) Expenses (310)
Estimated Net Position @ 12/31/18 $1,165,364
Proposed Revenue-2019 462,650
Proposed Expenses-2019 501,695
Excess of Revenue Over(Under) Expenses (39,045)
Projected Net Position @ 12/31/19 $1,126,319
Concept Revenue-2020 483,465
Concept Expenses-2020 527,060
Excess of Revenue Over(Under) Expenses (43,595)
Projected Net Position @ 12/31/20 $1,082,724
AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
August 21, 2018
6:30 pm
1. CALL TO ORDER PAGES
A. Pledge of Allegiance
B. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting - August 8, 2018
B. Approval of City Check Register
C. Licenses:
1.
D. Minutes of Boards and Commissions:
E. Bids and Quotes:
1. Approve Purchase of a Generator
F. Approve Resolution Breck School Area Speed Zone
G. Resolution Amending the 2018 General Fund Budget
4. PUBLIC HEARINGS
A.
5. OLD BUSINESS
6. NEW BUSINESS
All Ordinances listed under this heading are eligible for public input.
A. Approve agreements with WSB, possibly Kings Valley for 2018 Pond Maintenance
Project
B. Approve Brookview Replacement Monument Signage
C. Review of Council Calendar
D. Mayor and Council Communications
7. ADJOURNMENT
AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
September 4, 2018
6:30 pm
1. CALL TO ORDER PAGES
A. Pledge of Allegiance
B. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A. Approval of Minutes:
1. City Council Meeting - August 21, 2018
B. Approval of City Check Register
C. Licenses:
1.
D. Minutes of Boards and Commissions:
E. Bids and Quotes:
1.
F. Award Golden Hills Drive & Xenia Phase II Project
4. PUBLIC HEARINGS
A.
5. OLD BUSINESS
6. NEW BUSINESS
All Ordinances listed under this heading are eligible for public input.
A. Approve agreements with DNR, BCWMC, and Barr Engineering for DeCola Ponds B
and C Improvement Project
B. Amendment to City Manager’s Contract
C. Review of Council Calendar
D. Mayor and Council Communications
7. ADJOURNMENT
A G E N D A
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
Wednesday, September 12, 2018
6:30 pm
Pages
1. Mixed Use Zoning Presentation (30 minutes)
2. City Equity Plan: Implementation Review Panel (30 minutes)
3. 2019-2020 Biennial Budget Other Funds and CIP (60 minutes)
a. 2018-2019 Other Funds Budget
b. 2018-2023 Capital Improvement Program
4. Preliminary Budget Wrap Up (30 minutes)
5. Council Review of Future Draft Agendas: City Council Thursday, September 20,
City Council October 2 and Council/Manager October 9, 2018
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.