09-04-18 CC Agenda Packet (entire) AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
September 4, 2018
6:30 pm
1. CALL TO ORDER PAGES
A. Pledge of Allegiance
B. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no discussion
of these items unless a Council Member so requests in which event the item will be
removed from the general order of business and considered in its normal sequence on the
agenda.
A. Approval of Minutes:
1. City Council Meeting - August 21, 2018 2-4
B. Approval of City Check Register 5
C. Licenses:
1. Approve General License - New/Used Vehicle Dealer 6
D. Minutes of Boards and Commissions:
1. Environmental Commission - July 23, 2018 7-8
2. Bassett Creek Watershed Commission - July 19, 2018 9-14
E. Bids and Quotes
1. Consider Bids for the Xenia Avenue South and Golden Hills Drive Public
Improvement Project No. 16-09
15-16
F. Approve Agreement for I-394 Inflow and Infiltration Phase 2 Design and Construction
Professional Services
17-22
G. Call For Public Hearing - Certification of Special Assessments for October 2, 2018,
Council Meeting
23
H. Authorize Professional Engineering Service Agreement for Pond Maintenance Project
No. 18-19
24-29
I. Approve Three Month Extension for Filing of Final Plat - North Wirth Parkway PUD 33 30-32
J. Approve One-Year Extension of Zoning Code Variance for 6530 Hampshire Place 33-38
K. Authorization to Sign Legal Services Agreement with Chestnut & Cambronne, P.A. for
Prosecutor Services
39-41
L. Board/Commission Appointments 42
M. Approve Settlement Agreement - Olin vs. City of Golden Valley 43
4. PUBLIC HEARINGS
5. OLD BUSINESS
6. NEW BUSINESS
All Ordinances listed under this heading are eligible for public input.
A. Review of Council Calendar
B. Mayor and Council Communications
7. ADJOURNMENT
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
GOLDEN VALLEY, MINNESOTA
August 21, 2018
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and
Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Cisneros and City
Clerk Luedke.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve
the agenda of August 21, 2018, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Rosenquist, seconded by Council Member Schmidgall to
approve the consent agenda of August 21, 2018, as revised: removal of 3H-Acceptance of
Donation of a Tree for the Briarwood Nature Area and the motion carried.
3A1. Approve Minutes of City Council Meeting - August 8, 2018
3B. Approve City Check Register and authorize payment of the bills as submitted.
3C1. Authorize the renewal of the above new/used vehicle dealer licenses for the 2018-2019
license period as follows: Borton Volvo, Inc., Morrie’s GV Cadillac, LLC, Morrie’s Luxury
Auto, LLC, Jim Lupient Infiniti, US Fleet Lease, LLC, Rudy Luther Toyota, Poquet Auto
Sales, Inc., Golden Valley TCAA, LLC, Golden Valley TCAP, LLC, Jim Lupient Company
and ABC Cars and Leasing LLC.
3D. Accept for filing the Minutes of Boards and Commissions as follows:
1. Human Services Commission - July 16, 2018
2. Human Right Commission - June 26, 2018
3E1. Approve purchase of a Kohler KG50 generator from Twin Cities Generator in the amount
of $24,850.
3F. Adopt Resolution 18-48, establishing a school zone speed limit on Ottawa Avenue
North, between Glenwood Avenue and Natchez Avenue in the Breck School area
3G. Adopt Resolution 18-49, amending the 2018 General Fund Budget for the
Communications Specialist Position.
3H. Adopt Resolution 18-50, accepting a Donation of a Memorial Tree to be located in the
Briarwood Nature Area.
3I. Authorize the Mayor, City Manager and Police Chief to sign the amended Community
Service Officer Agreement with Breck School for the 2018-2019 and 2019-2020 school
years.
3J. Adopt Resolution 18-51, amending the City Manager Employment Agreement.
3K. Adopt Resolution 18-52, amending the Proclamation, Resolution and Letter of Support
Policy.
Unofficial City Council Minutes -2- August 21, 2018
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3H. Acceptance of Memorial Tree for the Briarwood Nature Area
Council thanked the Gullick family for their donation of a memorial tree for Briarwood Nature
area.
MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt
Resolution 18-50, accepting a Donation of a Memorial Tree from Robert and Pamela Gullick for
Jeffrey Gullick to be located in the Briarwood Nature Area upon a vote being taken the following
voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall; the following voted
against: none and the motion carried.
4. PUBLIC HEARINGS
5. OLD BUSINESS
6. NEW BUSINESS
6A. Authorize Purchase and Installation of Replacement Monument Signs located on
or near Brookview Park and Brookview Golf Course
Director of Parks and Recreation Birno presented the staff report and answered questions from
Council.
There was Council discussion regarding the purchase of replacement monument signs.
MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to
approve the purchase and installation of four replacement monument signs at Brookview
through Scenic Sign Corporation in the amount of $64,705 and the motion carried.
6B. Review of Council Calendar
Some Council Members may attend the Ribbon Cutting Event for Liberty Apartments and
Townhomes August 23, 2018, from 1 to 4 pm located at 2448 Winnetka Avenue.
The Battle of the Badges Community Blood Drive will be held on August 23, 2018, from 1 to 4
pm in the City Hall Parking Lot.
Some Council Members may attend the Movie in The Park “The Incredibles” on August 24,
2018, at 8:30 pm in North Tyrol Park.
Some Council Members may attend the Market in the Valley on August 26 and September 2,
2018, from 9 am to 1 pm in the City Hall Campus Parking Lot.
The City Offices will be closed on September 3, 2018, in observance of Labor Day.
The next City Council meeting will be held on September 4, 2018, at 6:30 pm.
Some Council Members may attend the Golden Valley Art & Music Festival on September 15,
2018, from 9:30 am to 9:30 pm on the City Hall Campus.
Some Council Members may attend the Golden Valley Golf and Lawn Bowling Classic on
September 17, 2018, at 1 pm at Brookview.
Unofficial City Council Minutes -3- August 21, 2018
6C. Mayor and Council Communication
Mayor Harris welcomed the new Sun Post Community Editor, Ms. Alaina Rooker, to the City of
Golden Valley.
Council Member Rosenquist’s family is hosting a foreign exchange student and said he is very
impressed and felt welcomed in the City of Golden Valley.
Mayor Harris thanked city staff for their work on the Primary Election.
7. ADJOURNMENT
MOTION made by Council Member Schmidgall, seconded by Council Member Clausen and the
motion carried to adjourn the meeting at 6:53 pm.
_______________________________
Shepard M. Harris, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. C. 1. Approve General Business License - New/Used Vehicle Dealer
Prepared By
Shannon Dietrich, Administrative Assistant
Summary
As per City Code, some businesses are required to be licensed by the City. Listed below are the
License Number, Applicant, License Type and Fee of those who have submitted an application for
approval.
License # Applicant License Type Fee
#8344 Jaguar/Landrover Minneapolis New/Used Vehicle Dealer $400
8905 Wayzata Boulevard
Recommended Action
Motion to authorize the renewal of the above new/used vehicle dealer licenses for the 2018-
2019 license period.
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting, Minutes
July 23, 2018
Commissioners Present: Tracy Anderson, Tonia Galonska, Dawn Hill, Joseph Ramlet,
Scott Seys, Jim Stremel and Debra Yahle
Staff Present: Eric Eckman, Development and Assets Supervisor, Drew Chirpich,
Environmental Specialist and Claire Huisman, Administrative Assistant
Absent: Commissioner Lynn Gitelis
Call to Order
Chair Hill called the meeting to order at 6:30 pm.
Approval of Regular Meeting Minutes
MOVED by Stremel, SECONDED by Yahle, and the motion carried unanimously to
approve the minutes of the June 25, 2018 regular meeting as amended (date
change).
Eckman introduced Drew Chirpich who was recently hired by the City as Environmental
Specialist. He will be assisting with any environmental issues for the City including
stormwater management and permits, water and natural resource projects, GreenStep
Cities Program, volunteer programs, recycling and solid waste, etc.
Nature Area Prioritization
Eckman heard feedback from Commissioners on their tour of the nature areas in
Golden Valley last month. Comments included:
• Briarwood Nature Area
o Lack of signage indicating that the trail dead ends or has “no outlet”.
o The triangular-shaped trailhead area on Unity Avenue needs
maintenance.
• It is questionable to spend money on the relatively small Golden Ridge Nature
Area.
• Dahlberg Open Space was a nice surprise and would like to see it higher on the
priority list.
Eckman presented information in the form of a spreadsheet on each Nature Area or
Open Space which included: acreage, trail miles, survey statistics, surrounding
population, existing amenities and improvements, significant water and land cover and
staff recommendation on priority ranking. The document was approved by the
Commission to be used as a working document for future budgeting, CIP programming,
and resource allocation. (It was noted to add a date to the document.)
Update on Solid Waste Discussion
Marc Nevinski, Physical Development Director, presented an update on the City’s Solid
Waste Discussion. Staff met with five of the seven licensed residential haulers in
Golden Valley to discuss the Council’s goals for solid waste collection. Mr. Nevinski
summarized the hauler’s comments which are on file.
Staff summarized the discussion from a recent Council work session. One of the ideas
was that the City could meet many of its goals by increasing its licensing requirements
for garbage haulers. This could include: setting a maximum number of licenses;
requiring all trucks have tandem axels; require CNG (Compressed Natural Gas) trucks;
Minutes of the Environmental Commission
July 23, 2018
Page 2 of 2
require regular reporting on certain metrics. After discussion, Council decided it wants to
continue to engage in a larger community discussion. The City plans to hire a
professional facilitator to lead a public meeting to be held this fall. Haulers and
representatives from communities that have organized trash hauling would be among
those invited.
Nevinski asked the Environmental Commission to be involved in researching options for
an Organics program in the City. The three options for organics pick-up are: source
separated which includes a separate cart; organics in separate bag included in with
yard waste; organics in separate bag included in with trash. Which option would be the
most cost and environmentally effective?
The Commission asked that the City make sure the recycling contract with Republic
Services allows for the ability to add organic recycling to the agreement at any time
during the three-year contract period.
GreenStep Cities - Step 4
This topic was tabled until next month’s meeting.
Program/Project Updates
The complete Program/Project Update is on file.
Other Business
Ramlet gave a brief summary of his work last month with the Conservation Corp in their
Summer Youth Program. His projects included trail maintenance, forest clearing and
planting a pollinator garden within the first roundabout in the City of Aitkin.
Adjourn
MOVED by Galonska, SECONDED by Stremel, and the motion carried to adjourn
the meeting at 8:31 pm.
Claire Huisman
Administrative Assistant
1. CALL TO ORDER and ROLL CALL
On Thursday, July 19, 2018 at 8:33 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.),
Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management Commission (BCWMC) and
asked for roll call to be taken.
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members (City Staff)
Crystal NA NA Mark Ray
Golden Valley Stacy Harwell Jane McDonald Black Jeff Oliver
Medicine Lake Clint Carlson Gary Holter Absent
Minneapolis Michael Welch NA Liz Stout
Minnetonka Absent Bill Monk Absent
New Hope Absent Pat Crough Megan Albert
Plymouth Jim Prom* John Byrnes Derek Asche
Robbinsdale Absent Absent Marta Roser
St. Louis Park Jim de Lambert Absent Absent
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler and Michelle Kimble, Barr Engineering
Recorder Dawn Pape, Lawn Chair Gardener
Legal Counsel Troy Gilchrist, Kennedy & Graven
Presenters/
Guests/Public
David Wellington, Wellington Management; Beth Grosen, City of Minneapolis; Kim Donat,
Wellington Management; Steve Hegland, Wenck Associates; Becky Rice, Metro Blooms; Dave
Anderson, Crystal Resident
*Arrived after business started
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday, July 19, 2018
8:30 a.m.
Golden Valley City Hall, Golden Valley MN
BCWMC July 19, 2018 Meeting Minutes
Page 2 of 6
2. CITIZEN FORUM ON NON-AGENDA ITEMS
None.
3. APPROVAL OF AGENDA
MOTION: Commissioner Welch moved to approve the agenda. Commissioner Carlson seconded the motion. Upon a vote,
the motion carried 7-0. [Cities of Crystal and Robbinsdale absent from the vote.]
[Commissioner Prom arrives.]
4. CONSENT AGENDA
MOTION: Commissioner Prom moved to approve the consent agenda. Alternate Commissioner Carlson seconded the
motion. Upon a vote, the motion carried 7-0. [Cities of Crystal and Robbinsdale absent from the vote.]
The following items were approved as part of the consent agenda: June 21, 2018 Commission meeting minutes, July 2018
financial report, payment of invoices, reimbursement to the City of Plymouth for the Plymouth Creek Restoration Project.
The general and construction account balances reported in the July 2018 Financial Report are as follows:
Checking Account Balance $ 644,101.94
TOTAL GENERAL FUND BALANCE $ 644,101.94
TOTAL CASH & INVESTMENTS ON-HAND (7/11/18) $ 3,139,488.26
CIP Projects Levied – Budget Remaining ($ 3,982,995.09)
Closed Projects Remaining Balance ($ 843,506.83)
2012-2016 Anticipated Tax Levy Revenue $ 4,537.93
2017 Anticipated Tax Levy Revenue $ 3,895.88
Anticipated Closed Project Balance ($ 835,073.02)
5. Business
A. Presentation from Wellington Management on Potential Bassett Creek Valley Redevelopment
Administrator Jester introduced David Wellington, from Wellington Management Inc, and noted that she, Commission
engineers, and Commissioner Welch had met with Wellington Management on two occasions to discuss possible
redevelopment in the Bassett Creek Valley. She noted that Commissioners are likely interested in potential plans for this
area and are likely to review redevelopment projects in the future. Mr. Wellington gave an overview of the company—it’s
a family owned and operated company based in Saint Paul that currently owns and manages a $400 million portfolio of
more than 100 properties in 23 Twin Cities communities, totaling over four million square feet. Mr. Wellington noted the
company takes a long-term view of property management and development work, usually developing and holding
properties rather than developing and flipping properties. He noted they actively engage with leaders in the communities
and work collaboratively to accomplish sound urban design.
He also introduced Beth Grosen with the City of Minneapolis, Kim Donat, legal counsel with Wellington Management, and
Steve Hegland with Wenck Associates. He explained that Wellington Management is co-developing 100 acres in the
Bassett Creek Valley along with the city and that they had recently redeveloped the “Leif Property” in the area with
affordable housing and commercial space.
Mr. Wellington then went on to explain that Wellington Management is the “developer of record” for three city-owned
parcels just west of downtown. He noted the parcel at the southwest corner of 2nd Ave. and Van White Blvd. will be
BCWMC July 19, 2018 Meeting Minutes
Page 3 of 6
redeveloped first and that the current city impound lot west of Van White Blvd. will also be redeveloped. He noted the
area is extremely polluted because of previous land uses. He reported that since the land is near Bassett Creek, they are
working closely with Minneapolis, performing geotechnical, environmental, and civil investigations sponsored by grants
from Hennepin County and Met Council to get the area cleaned up before it is redeveloped.
Mr. Wellington then walked through maps showing the area with the creek in its current alignment and a possible future
meandered alignment. He asked that the Commission consider different approaches to mitigating impacts in the area,
including moving/meandering the stream. Commission Engineer Chandler commented on his ideas from an engineering
perspective mentioning the creek meander isn’t “minor” and that it might not stay re-meandered due to its shape. She
also said that floodplain storage is a significant consideration in this area, the Commission has oversight regarding
floodplain mitigation and significant temporary floodplain impacts cannot be allowed.
Mr. Wellington acknowledged that re-meandering the creek through a superfund site is a big undertaking which is why he
is looking for support from public agencies like the BCWMC. He noted that as a private developer, his firm is ill-equipped
to handle all of the complexities of the site without technical help and support and he is seeking a broad, multi-agency
partnership to help plan for redevelopment in the area.
Commissioner Welch said there is a reason why only one developer responded to the request for proposals to be the
“developer of record” for this area; because of the significant contamination and nature of the spongy soils. He added
that the Commission has a stream erosion repair project in this area slated for construction next spring.
Alternate Commissioner Byrnes asked about the timetable for redevelopment in the area. Mr. Wellington indicated he
hoped the area would be redeveloped within approximately 5 years.
Commissioner Harwell asked about the process of cleaning up brown fields. It was re-stated that this would require a
broad multi-disciplinary approach.
Alt. Commissioner Monk inquired about drainage maps and if the Commission could review copies. Mr. Wellington said he
has maps that BCWMC could review. Engineer Chandler wanted to review them as well and make sure BCWMC floodplain
maps—not FEMA maps—are being used.
Commissioner Prom brought up the point that this project seems similar to Agora project and he would like to understand
the specifics of what Wellington Management is asking of the Commission.
Commissioner Welch said he perceives the “ask” right now as a more general show of support as the company is trying to
get momentum to get up a steep hill.
Administrator Jester said her sense was that this project isn’t more of a time commitment than other projects and there is
a budget to cover her time. She noted the more significant time would be for consultations and discussions with
Commission engineers and that the current fiscal policy states that the engineers can spend up to $2,000 on distinct
projects without prior approval from the Commission.
MOTION: Alt. Commissioner Monk moved to direct staff to stay engaged with the project and encourage the developer to
submit more detailed drainage plans to the Commission to look for fatal flaws with project design. Commissioner Welch
seconded with a “friendly” amendment that a progress report should be made in six months or with significant
developments.
Discussion: Becky Rice with Metro Blooms said that she has heard positive feedback from community members about
Wellington Management and that this project has been long-awaited by community.
Upon a vote, the motion carried 7-0. [Cities of Crystal and Robbinsdale absent from the vote.]
B. Consider Approval of 50% Design Plans for Westwood Lake Improvement Project (WST-2)
Michelle Kimble with Barr Engineering walked the Commission through the 50% design, which includes a linear water
feature that will capture roof runoff and offer interactive educational opportunities. She noted the project is likely to
BCWMC July 19, 2018 Meeting Minutes
Page 4 of 6
capture more volume than originally anticipated in the feasibility study and that a bog area was added at the city’s request
to add a different habitat. She noted the bog will also capture and treat runoff.
Alt. Commissioner Monk suggested removing an opening in the sidewalk to reduce possible injury. Administrator Jester
asked about educational signage, wondering how many there will be and what the content and messages will be.
Commissioner de Lambert stated that he would like a sign to include the BCWMC logo.
Ms. Pape asked more questions about the education. She wanted to know what people will be learning from the rain
gauge, water pump, and water feature. She pointed out that because this CIP project does not provide much water quality
treatment and is instead a significant education project, it is important that the educational message helps meet the
BCWMC’s stormwater runoff educational goal. She wondered how the signage will impact behavior.
Commissioner Harwell added that messages on chloride pollution should be included as well. Alt. Commissioner Byrnes
noted that nature center instructors should incorporate the water feature into curriculum. Alt. Commissioner Monk asked
why the signage was not included with the 50% plans. Ms. Kimble replied that a subcontractor is preparing signs and they
are not yet completed, and she noted the signage details will be brought back to the Commission with the 90% plans.
Commissioner Harwell said the Commission should stay engaged and asked if the Education Committee should be
involved with the messaging.
MOTION: Alt. Commissioner Crough moved to approve the 50% Design Plans for Westwood Lake Improvement Project
(WST-2). Commissioner Prom seconded the motion. Upon a vote, the motion carried 7-0. [Cities of Crystal and
Robbinsdale absent from the vote.]
C. Consider Approval of Proposal to Develop Jevne Park Stormwater Improvement Project Feasibility Study (ML-21)
Commission Engineer Chandler reviewed the feasibility study proposal that was developed by the Commission Engineer at
the request of the City of Medicine Lake. She noted the project area includes a public park in the middle of the City of
Medicine Lake and it may expand onto a few private properties. She indicated the stormwater management feature,
which will likely be a pond, will be used to improve water quality and to help alleviate flooding on the road. Commission
Engineer Chandler outlined the tasks to be completed during the study including meetings, field investigations, evaluation
and development of plans, and public engagement. She noted sediment sampling may not be needed, but it is included
just in case. She reported the study would include development of three concept plans and input from stakeholders.
[Commissioner Prom departs. Alt. Commissioner Byrnes becomes Plymouth voting member.]
There was some discussion about commitment from the City of Medicine Lake to the Joint Powers Agreement (JPA). Alt.
Commissioner McDonald Black wondered if it was an appropriate time to negotiate a longer-term JPA. There was
consensus that this was not the right time to enter JPA negotiations.
Commission Engineer Chandler was asked about the previous Army Corps of Engineers (ACOE) Resource Management
Plan pre-application consultation protocols. She reported that the proposed actions do meet the protocols previously
developed with ACOE.
MOTION: Commissioner Carlson moved to approve the proposal to develop Jevne Park Stormwater Improvement Project
Feasibility Study (ML-21). Alt. Commissioner Crough seconded the motion. Upon a vote, the motion carried 7-0. [Cities of
Crystal and Robbinsdale absent from the vote.]
D. Consider Honeywell Pond Expansion Project Reimbursement Adjustment (BC-4)
Administrator Jester reviewed that at last month’s meeting, the Commission approved the final report and reimbursement
request from the City of Golden Valley for this project. She noted the Commission also directed staff to provide further
information on the city costs vs. BCWMC costs in light of pollutant removal credits the city used for the adjacent Douglas
Drive Project. Jeff Oliver with Golden Valley reviewed a letter from Golden Valley including findings and a
recommendation to reimburse the BCWMC a portion of the CIP funds.
Commissioner Welch raised the policy question regarding whether credit should be allowed to be taken from CIPs for
regulatory purposes and asked how the Commission and cities perform accounting for the CIP projects? Finally, he
BCWMC July 19, 2018 Meeting Minutes
Page 5 of 6
recommended that the Commission should reconsider its structure and framework for implementing CIPs. He
recommended that future agreements should include language that CIP projects are for water resources improvement,
not for regulatory purposes.
MOTION: Alt. Commissioner Crough moved to accept the $60,324.83 from the City of Golden Valley as a reimbursement
to the BCWMC CIP funds. Commissioner Carlson seconded the motion. Upon a vote, the motion carried 7-0. [Cities of
Crystal and Robbinsdale absent from the vote.]
MOTION: Commissioner Welch moved to add language to future cooperative agreements indicating that Capital
Improvement Projects are to be implemented for water resources improvement, not for meeting regulatory
requirements. Alt. Commissioner Byrnes seconded the motion. Upon a vote, the motion carried 7-0. [Cities of Crystal and
Robbinsdale absent from the vote.]
E. Review Process for Review and Approval of Local Water Management Plans
Attorney Gilchrist distributed and reviewed a memo outlining State Law and Rules regarding BCWMC approval of local
water management plans along with recommendations on the review/approval timing and process. His comments
included: Commission must review and approve (or disapprove) the local plan within 60 days and the review is concurrent
with a 45-day Met Council review; cities may grant extensions to the review period; within 180 days after watershed
approval, cities must amend local controls. Mr. Gilchrist noted that there is some frustration by Commission staff that
cities have not updated ordinances by September of last year as required by the BCWMC Watershed Plan.
Attorney Gilchrist recommended that the Commission review local plans only for their compliance with the BCWMC
Watershed Plan and noted that there are other ways to ensure that city ordinances get updated including memorandums
of understanding, holding back CIP funds, etc.
TAC member Derek Asche commented that there is confusion about the process and it is a challenge for city staff to work
with varying schedules, timelines and requirements of different watershed organizations.
Commissioner Welch noted that the BCWMC exists as a cooperative organization and that all entities must agree and
work towards implementing their respective pieces, even if there is difficulty in doing so. He agreed that plan approval
should not be held up due to ordinances not being updated and commented that he didn’t like the idea of having to
withhold CIP funds.
TAC member Marta Roser noted that the Robbinsdale City Council voted down the shoreline buffer ordinance
recommended by city staff. Commissioner Welch said that city councils should understand that disapproving necessary
ordinances will undermine the watershed’s ability to work together with the cities. He further added that Administrator
Jester could give presentations to city councils, if needed.
Commissioner Carlson asked that the table outlining the requirements of cities be re-sent one more time to remind the
cities to update their ordinances.
F. Review Comments on Minneapolis Local Water Management Plan
Commission Engineer Chandler reviewed the BCWMC comments on the Minneapolis Water Resources Management Plan
including revisions required to be in compliance with the BCWMC Watershed Management Plan, and other recommended
revisions. The city extended the review and approval period to September 20, 2018.
[Commissioner Harwell departs. Alt. Commissioner McDonald Black becomes Golden Valley voting member.]
Commission Engineer Chandler recommended that the city be allowed to add its hydrologic and hydraulic modeling
results at a future date administratively (as an informational item to the Commission) rather than through an official plan
amendment. There was consensus that this was acceptable. She also noted the BCWMC comments on the city plan could
include a recommendation for the city to have an ordinance update schedule. The Commission agreed and directed staff
to include in the comments a reminder that state law requires the city to update its ordinances within 180 days of BCWMC
approval.
TAC member Liz Stout indicated the comments are relatively minor and shouldn’t be difficult to address. Commissioner
Welch asked when it was going to council and offered assistance with ordinance updates.
BCWMC July 19, 2018 Meeting Minutes
Page 6 of 6
MOTION: Alt. Commissioner Byrnes moved to submit the cover letter and comments on Minneapolis Local Water
Management Plan to the City of Minneapolis. Commissioner Welch seconded the motion. Upon a vote, the motion carried
7-0. [Cities of Crystal and Robbinsdale absent from the vote.]
G. Receive Update on Master Water Stewards Program
Administrator Jester stated that Hennepin County is sponsoring 5 residents in the Master Water Stewards program from
watersheds, like BCWMC, that do not have funding to sponsor students. She noted the sponsorship includes paying the
tuition, contributing $2,000 toward installation of a capstone project for each student, and providing technical and design
assistance to each student. She noted one BCWMC resident has already applied and she asked if commissioners or TAC
members know of people that might be interested to have them contact her.
7. COMMUNICATIONS
A. Administrator’s Report
i. Update on Sweeney Lake Aeration Study Public Meeting – Administrator Jester reported the meeting will be held on the
evening of August 1st and noted a facilitator will help with the meeting. She noted commissioners will receive the study
results at an upcoming commission meeting.
Administrator Jester noted the Plymouth Kids Fest includes an environmental fair and could use one or two commissioners to
volunteer to help kids learn about water resources.
B. Chair - Nothing to report
C. Commissioners
i. Alt. Commissioner McDonald Black reported that former Golden Valley Commissioner Dave Hanson passed away.
ii. Commissioner Welch updated the Commission that the cap requiring cities to get bids was raised to $175,000
D. TAC Members - Nothing to report
E. Committees - CIP Prioritization Committee will meet on July 31.
F. Legal Counsel - Nothing to report
G. Engineer
i. Zebra Mussels in Medicine Lake-working with MAISRC, DNR delayed scuba survey
ii. Schaper Pond Effectiveness Monitoring – 227 carp in pond (huge population). Carp biomass is 3.68 times the threshold for
management. This population should be managed in the future.
iii. Routine Water Quality Monitoring going well at Parkers Lake, Westwood Lake and North Branch Bassett Creek.
8. INFORMATION ONLY (Information online only)
A. Administrative Calendar
B. CIP Project Updates Chart http://www.bassettcreekwmo.org/projects
C. Grant Tracking Summary and Spreadsheet
D. WCA Notice of Decision, Blue Line LRT
E. WCA Notice of Decision, Plymouth
F. WCA Notices of Application (3), Plymouth
MOTION: Commissioner Welch moved to adjourn. Alt. Commissioner Byrnes seconded the motion. Upon a vote, the
motion carried 7-0. [Cities of Crystal and Robbinsdale absent from the vote.]
9. ADJOURNMENT
The meeting adjourned at 11:15 a.m.
________________________________________
Signature/Title Date
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. E. Consider Bids for the Xenia Avenue South and Golden Hills Drive Public Improvement Project No.
16-09
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, PE, Assistant City Engineer
Summary
Bids for the Xenia Avenue South and Golden Hills Drive City Improvement Project #16-09 were
opened on August 23, 2018. Three bids were received.
Staff reviewed the bids and although the bids were accurate and in order, the low bid does not fit
into the allotted budget that is proposed for this project. Staff did anticipate higher than normal bids
due to the Husky Refinery Fire in Superior Wisconsin on April 26, 2018. The Minnesota Department of
Transportation has acknowledged the higher than normal asphalt prices this season due to a binder
shortage as a result of this fire. The shortage has led to higher than anticipated prices on paving
projects and is considered a main reason the project was over budget. Staff also has noticed other
material shortages on other improvement projects this summer, which could be another reason as to
the high bids.
With the bids being higher than the allotted budget for this project, staff is recommending that all
bids be rejected and the project rebid. Additional funding for the Project will be in place prior to
bidding and the bidding documents will be modified to reflect the updated project schedule as shown
below:
December 2018: Advertise Project
January 2019: Open Bids
February 2019: Award Project
April/May 2019: Begin Construction
July 2019: Complete Construction
Staff does not anticipate that the new proposed bid and award date will affect the overall schedule of
the project.
Recommended Actions
Motion to reject all bids from the August 23, 2018, bid opening for Xenia Avenue South and Golden
Hills Drive Public Improvement Project.
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. F. Approve Agreement for I-394 Inflow and Infiltration Phase 2 Design and Construction
Professional Services
Prepared By
Jeff Oliver P.E., City Engineer
R.J. Kakach, P.E. Assistant City Engineer
Summary
In August of 2015, the City entered an agreement with Short Elliott Hendrickson, Inc. (SEH) to
perform an Inflow and Infiltration (I&I) reduction study for the sanitary sewer system along the I-
394 corridor. The report evaluated manholes and various pipes to determine areas of high I&I and
the most cost effective mitigation solutions.
The findings of the I&I reduction study recommended splitting the project area into multiple
phases on a priority basis.
Phase 1, which took place in 2017, included lining smaller diameter pipe in the upstream area of
the sewer shed as well as some larger 21-inch diameter pipe along Laurel Avenue. The pipes lined
were identified as the source of significant I&I. The report also identified 19 manholes that were in
need of immediate repair to reduce I&I. The Phase 1 construction project included rehabilitation of
19 manholes, approximately 5,600 LF of pipe to be lined, and installation of 69 wye liners.
Phase 2 of the project will utilize a similar approach as Phase 1, taking the findings from the 2015
study and applying them primarily to the neighborhoods on the south and west end of the sewer
shed. The Phase 2 project will focus on the lining of small diameter mains and sealing/replacing
manholes that contribute large volumes of I&I.
The total cost for SEH to provide design and construction services for the I-394 I&I Phase 2 project
is $64,700. Anticipated funding for these services is included in the Water and Sewer 2019 CIP
Program (W&SS-074) in the amount of $500,000.
Attachments
• Letter agreement from, Short Elliott Hendrickson, Inc., dated August 23, 2018 (3 pages)
• Location Map (1 page)
Recommended Action
Motion to authorize agreement with Short Elliot Hendrickson, Inc. to provide professional and
construction professional services for the I-394 Inflow and Infiltration Phase 2 Project for the not
to exceed amount of $64,700.
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
August 23, 2018 RE: Golden Valley, MN
I-394 I&I Rehabilitation Project– Phase 2
Design and Construction Administration
SEH No. 136075 10.00
Jeff Oliver, PE
City Engineer
City of Golden Valley, MN
7800 Golden Valley Road
Golden Valley, MN 55427
Dear Jeff:
This letter and supplemental information serves as our proposal for professional engineering services to
prepare construction documents and perform construction administration for I-394 I&I Rehabilitation
Project.
BACKGROUND
Inflow and Infiltration (I/I) reduction is a priority to the City of Golden Valley. Reduction of I/I is required by
the MCES I/I Surcharge Program and is necessary to relieve capacity restrictions within the City’s
wastewater conveyance system. The City has performed numerous activities associated with their I/I
program including but not limited to; Phase 1 rehabilitation, flow monitoring, private property inspection,
sewer system improvements and a sump pump drainage system in roadways for connection of sump
pumps from private property. This is the second phase of this program and will consist of lining sanitary
sewer in the south western portion of the Laurel Avenue sewershed as well as service lateral lining and
manhole lining/replacement.
SCOPE OF WORK
Our scope of services has been developed to ensure timely completion of this project. The work
components consist of manhole and pipe rehabilitation.
Four tasks have been identified as follows:
1) Data Collection and Program Set-Up
2) Construction Drawings
3) Specifications
4) Bidding and Construction Administration
Our scope of services and associated cost estimate is attached.
PROJECT TEAM
Michael Ostendorf will lead the SEH team. The project engineers will be Kate Holmberg and Anna
Breland. Kate and Anna will be responsible for plan and specification production as well as construction
I-394 I&I Rehabilitation Project - Design and Construction Administration
August 23, 2018
Page 2
administration. Paul Pasko and Kaitlin Swanson will perform independent QA/QC of all deliverables prior
to submission to the City.
SCHEDULE
The anticipated schedule for this project is shown below:
· September 4, 2018 - City Council Authorization of SEH proposal
· September 5, 2018 - Notice to Proceed
· September 5, 2018 through October 22 – Preliminary design, CCTV of sewer and lining program
development.
· October 22, 2018 through December 10, 2018 – Preparation of Plans and Specifications
· Week of December 10, 2018 - Send Ad for Bid to local newspaper
· Week of December 17, 2018- Advertise Project
· Week of January 7, 2019 - Open Bids
· March 2019 - Preconstruction meeting
· November 15, 2019 - Substantial Completion
COMPENSATION
Our estimated fee for this project is $64,700 and includes reimbursable expenses. Construction costs
associated with this project are estimated to be $400,000.
We look forward to completing this project with the City. Please contact me with questions or comments
at 651.280.0679 or mostendorf@sehinc.com.
Sincerely,
Michael Ostendorf, PE
Project Manager
Approved this __________ day of _____________________, 2018
City of Golden Valley, Minnesota
By ___________________________________________________
Enclosures
c: RJ Kakach, City of Golden Valley
Sue Mason, SEH
\\sehmp1\projects\fj\g\goldv\133692\1-genl\10-setup-cont\03-proposal\phase 2 proposal\08 23 2018 i 394 design and construction.docx
PROJECT TASKS
CLIENT SERVICE
MANAGER
PROJECT
MANAGER
PROJECT
ENGINEER 1
PROJECT
ENGINEER 2
QA/QC
PROJECT
ENGINEER
GIS ADMIN TECH
Sue Mason Michael
Ostendorf Anna Breland Kate Holmberg Kaitlin Swanson Dan Carlson Karen Anderson
1.0 Data Collection and Program Set-Up
1.1 Asbuilts (1)1
1.2 Closed Circuit Televising (CCTV) Records (2)1 1
1.3 GIS Files for Watermain, Sanitary and Storm Sewer Pipes and
manholes (3)1 1
1.4 City Standard Specifications 1 1
1.5 Establish Lining Program(14)2 4 4 12
1.6 Phase 2 CCTV 4 1 1 8
1.7 Program Analytics 2 2 4 4
Subtotal Hours 8 8 13 26
Subtotal Labor Cost $1,226 $824 $1,347 $4,339 $7,737
2.0 Construction Drawings (4) (11)
2.1 Data Preparation 1 4 4
2.2 Create Plan View Drawings 28 4 8
2.3 Pipe and Manhole Tables 2 4 16 4
2.4 Construction Details 2 4 4 4
2.5 Temporary Conveyance (5)1 2 2 4
2.6 Review of Drawings 4 8 8 4
Subtotal Hours 4 13 39 30 8 24 4
Subtotal Labor Cost $948 $1,993 $4,016 $3,109 $929 $4,005 $421 $15,422
3.0 Specifications (6)
3.1 Front End 4 16
3.2 Technical Specifications 4 25
3.3 Cost Estimate 2 4 8
3.4 Review of Specifications 2 4 2 4 4
Subtotal Hours 2 6 14 49 4 4
Subtotal Labor Cost $474 $920 $1,442 $5,079 $465 $421 $8,800
4.0 Bidding and Construction Administration
4.1 Bidding (12)
4.1.1 Pre-Bid Meeting 1 2
4.1.2 Bid Opening 1 2
4.1.3 Recommendation of Award of Contract 2 2
4.2 Construction Administration (9)
4.2.1 Pre-Construction Conference 2 2 2
4.2.2 Shop Drawing Review 4 4 24
4.2.3 RPR (7)10 60
4.2.4 Contract Closeout (8)4 2 8 24
4.2.5 Record Drawings (10)2 8 4 8
Subtotal Hours 4 12 34 120 8
Subtotal Labor Cost $948 $1,840 $3,501 $12,438 $1,335 $20,062
Subtotal 10 39 95 212 12 58 8
Subtotal 2,370 5,979 9,783 21,973 1,394 9,679 842 $52,020
Subtotal Hours 10 39 95 212 12 58 8 434
Subtotal Labor Cost 2,370 5,979 9,783 21,973 1,394 9,679 842
$52,020.32
Subtotal Expenses $ 689.68
CCTV of 18,000 LF of Pipe (13) $ 11,990.00
$64,700.00
\\sehmp1\Projects\FJ\G\Goldv\133692\1-genl\10-setup-cont\03-proposal\Phase 2 Proposal\[THB Laurel Ave Phase 2 Design and Construction.xlsx]Hours-Costs
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
ESTIMATED
COST
ESTIMATED HOURS
DESIGN AND CONSTRUCTION ADMINISTRATION
DESIGN AND CONSTRUCTION ADMINISTRATION
PROJECT COST SUMMARY
Task Hour Budget
City of Golden Valley
I-394 I&I Rehabilitation Project Design and Construction Administration
August 23, 2018
Temporary Conveyance design to consist of identification of assumed flow rates and restrictions on where temporary pipe cannot be placed.
Drawings to be completed in GIS for project. Elevation information to be provided in tables. Details for construction to be developed in CAD.
Lining program to be developed to identify approximately $400,000 project value for Laurel avenue sewer shed. Analytics to be reviewed for pipe condition (based on Phase 2 CCTV) to be used for logic associated with prioritization
of program for future phases.
TOTAL COST ASSOCIATED WITH THIS PROPOSAL:
Contract closeout to consist of review of final videos for pipe and manholes as submitted by contractor. Closeout also includes development of punchlist and collection of final paperwork.
Specifications to be consistent with City standards.
NOTES
City to provide CCTV data for areas to be rehabilitated.
City to provide asbuilts for the pipe segments and manholes being rehabilitated.
Full time RPR not included. Hours in excess of 70 to be charged out at $92/hr with City approval for increase in costs prior to billing.
City to post advertisement to local newspapers. SEH to post documents to QuestCDN.
18,000 Feet of pipe to be inspected. Assume pipe is clean and camera can pass through. 5 reverse set-ups are assumed to be encountered (cost of $200/reverse set-up). SEH will contract with American Environmental for this work.
City to provide updated GIS data for public utilities.
SEH will review contractor request for payment and provide recommendations for payment.
Record drawings to be completed in GIS. Deliverable will be one 11x17 PDF and one Hard Copy 11x17 set of plans. One review period is anticipated.
Construction document review anticipated at 90% design.
Page 1 of 1
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Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. G. Call for Public Hearing - Special Assessments
Prepared By
Sue Virnig, Finance Director
Summary
At this meeting, the City Council should call for a public hearing for October 2, 2018, at 6:30 pm
to consider certifying the following special assessments:
∼ 2018 Miscellaneous Charges
∼ 2018 Delinquent Utility Bills
Recommended Action
Motion to call a public hearing for certification of special assessments for Tuesday, October 2,
2018, at 6:30 pm.
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. H. Authorize Professional Engineering Service Agreement for Pond Maintenance Project No.
18-19
Prepared By
Jeff Oliver P.E., City Engineer
Eric Eckman, Development and Assets Supervisor
Summary
As part of its stormwater permit with the Minnesota Pollution Control Agency, the City is
required to inspect and maintain its stormwater treatment ponds. In addition, the City must use
an approved method for assessing and prioritizing the maintenance of its ponds. Based on the
City’s pond assessment modeling software and field inspections documenting significant
sediment deposition, two ponds have been identified for maintenance in fall/winter 2018.
The two ponds are located within easements in the Kings Valley Development (see attached
location map). These ponds receive and treat stormwater from the development and a large area
outside the development before discharging downstream into Medicine Lake, which is impaired
for nutrients.
The Kings Valley Home Owners Association has agreed to allow access and participate in the cost
of the maintenance project. A deposit agreement outlining terms is being drafted and will come
before Council along with award of contract later this fall.
In order to get the project started, staff solicited a proposal for professional engineering services
from WSB and Associates, Inc. (WSB). The scope of work includes survey and design, preparation
of construction documents, permit coordination, and construction management services at a cost
not to exceed $35,350.
The City’s Storm Sewer CIP 2018 identifies $300,000 for SS-23 Storm Water Pond Dredging.
The project milestone schedule is as follows:
• Approve professional engineering services agreement September 4, 2018
• Award contract and approve deposit agreement November/December 2018
• Substantial completion of project March 2019
• Restoration and vegetation establishment Summer 2019
Attachments
• Location Map (1 page)
• Proposal from WSB and Associates Inc. dated August 27, 2018 (3 pages)
Recommended Action
Motion to authorize agreement with WSB and Associates, Inc. to provide professional
engineering services for Pond Maintenance Project No. 18-19 for the not to exceed amount of
$35,350.
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0 200 400100Feetby the City of Golden Valley, 8/29/2018 I
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Pond Maintenance
WSB
701 Xenia Avenue South I Suite 300 1 Minneapolis,MN 55416 1(763)541-4800
August 27, 2018
Mr. Jeff Oliver
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Re: Proposal to Complete Pond Surveys, Design Memos, and Final Design
2018/2019 Pond Cleanout Project for the City of Golden Valley
Dear Mr. Oliver:
We are pleased to present this work plan to provide professional engineering services to complete pond
surveys, design memos, and final design for the 2018/2019 Pond Cleanout Project. The goal of the
project is to identify which ponds are in need of maintenance and determine the best cost-benefit for
completing necessary maintenance within the City's capital improvement budget. This will help ensure
the selected ponds continue to meet the City's stormwater management needs.
Scope of Engineering Services
Task 1 —Project Management and Meetings ($2,750)
Project management will be performed throughout the course of the project. Project management will
include attending meetings (developing agendas, preparing handouts/graphics, and completing minutes
as necessary), regular communication with the City, and management of the staff and budget. The
following subtasks are included as part of Project Management:
1.1 Attend design update meetings with City staff and stakeholders.
1.2 Work with project team to coordinate project deliverables, schedule, and budget.
Deliverables: Four(4)meetings with City staff(one site visit with stakeholders, one to review pond
design memos, one to review draft construction plans, and one to deliver final construction documents).
Task 2—Survey Verification and Sediment Testing ($4,350)
This task consists of reviewing previously completed surveys and the Stormwater Asset Management
Program (SWAMP)Application prioritizations. WSB will work with City staff to use the SWAMP
Application to determine inspection and maintenance activities. This scope also assumes survey
verification of the following two ponds; ML-2 and ML-3 to confirm existing conditions and to help evaluate
the extent of the maintenance needed. In addition, this task will include collecting 2 sediment samples at
each pond (total of 4)as well as the lab fees to process each sample for the following parameters:
• Carcinogenic polycyclic aromatic hydrocarbons (cPAHs) using approved EPA Method 8270
• Copper using approved EPA Method 6010
• RCRA Metals using EPA Method 6010
Deliverables: Pond Sediment Testing Spreadsheet. This includes lab fees which are anticipated to be
approximately$250 per test.
Building a legacy—your legacy.
Equal Opportunity Employer I wsbeng.com
Mr. Jeff Oliver
August 27, 2018
Page 2
Task 3—Pond Design Memos ($1,600)
Pond design memos will be completed for two potential pond projects to determine the extent of
maintenance and the associated cost benefit of the maintenance options. The SWAMP application will be
used to help efficiently complete this analysis. The memos will also identify historical wetland status,
previous grading work or record drawing for each basin, construction access, and other factors that may
affect final design and construction.
Task 4—Permit Coordination ($3,000)
This task consists of coordinating and obtaining the required permits for the proposed pond maintenance
activities. It is anticipated that US Army Corps of Engineers Permitting will be required based on
experience with similar projects. In addition, Wetland Conservation Act(WCA) No-Loss decision will
likely also be necessary.
4.1 US Army Corps of Engineers approval
4.2 WCA No-Loss decision
Deliverables: Necessary Permitting Documentation for the US Army Corps of Engineers and WCA. This
task does not include any necessary permit application fees;these will be passed on to the City if
applicable.
Task 5—Construction Documents ($13,800)
This task consists of completing construction plans, specifications, and bidding documents for all pond
improvement and maintenance activities. Plans will be developed using recent pond inspection data. In
addition, one site visit is anticipated to confirm construction access and other constructability details.
Plans are anticipated to include: cover sheet, details, grading plan, restoration/erosion control, and site
access/traffic control. In addition, an Engineer's cost estimate will be developed to verify consistency
between the proposed improvements and the City's budget.
This scope assumes answering questions during the bid process to help facilitate the understanding of
construction expectations. It is important to note that this task does not include negotiating site access
with property owners and obtaining temporary easements or right-of-entry; however, we can assist with
this as needed.
5.1 Prepare draft construction plans, specification, and updated cost estimate.
5.2 Finalize construction plans, specification, and bidding documents based on feedback from
City staff.
Deliverables: Final Plans, Specifications, and Bid Documents.
Task 6—Construction Management—($9,850)
Construction management will be performed throughout the course of the construction schedule. This will
include attending weekly progress meetings throughout the project, and other necessary construction
coordination.
This task will include part-time observation (approximately 10 hours per week). This will include
inspection of all critical construction components as well as regular check-ins with the contractor and the
City.
This scope of services also includes all necessary construction staking and survey work.
6.1 Attend weekly construction meetings
6.2 Part-time construction observation
6.3 Construction staking
6.4 Record drawings
Mr. Jeff Oliver
August 27, 2018
Page 3
Deliverables: Construction Meetings, Construction Observation, Construction Staking, and Record
Drawings.
Total Estimated Engineering Fee
The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our
current hourly rates. We are proposing to complete the Pond Surveys, Design Memos, and Final Design
for the 2018/2019 Pond Cleanout Project for a not-to-exceed fee of$35,350.
If you are in agreement with the scope of services outlined above, please sign where indicated below and
return one copy to our office. If you should have any questions regarding this proposal, please contact
me at 763-231-4861.
Sincerely,
WSB 8 Associates Inc.
/akewhall, PE
Project Manager
ACCEPTED BY: CITY OF GOLDEN VALLEY,MINNESOTA
The City of Golden Valley hereby authorizes WSB&Associates,Inc.to complete Tasks 1 —6 for a
not to exceed cost of$35,350.
Signature:
Name:
Title:
Date:
Signature:
Name:
Title:
Date:
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. I. Approve Three Month Extension for Filing of Final Plat for North Wirth Parkway PUD No. 33
Prepared By
Jason Zimmerman, Planning Manager
Summary
Ryan Bergman, on behalf of North Wirth Associations (M. A. Mortenson Company), has requested an
extension of the final plat approval for the consolidation of two parcels within the Mortenson
Campus. Due to the complexities of working with the City and MnDOT to both vacate an existing
easement and draft new easements to preserve utility access as well as maintain public bicycle and
pedestrian use north of Highway 55, additional time is needed.
On March 20, 2018, the City Council approved the preliminary plat that consolidates two parcels
within this PUD. Per City Code, the final plat must be approved within 180 days of preliminary plat
approval. The City Code also allows the City Council to grant an extension of this deadline.
Attachment
• Location Map (1 page)
• Letter from Mortenson Construction, dated August 21, 2018 (1 page)
Recommended Action
Motion to approve an extension until December 16, 2018, to submit the final plat for North Wirth
Parkway PUD No. 33.
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construction
AUG 2 4 2018
M.A. Mortenson Company
700 Meadow Lane North
BY: Minneapolis, MN 55422-4899
main 763.522.2100
August 21, 2018 fax 763.287.5430
www.mortenson.com
Jason Zimmerman, AICP
Planning Manager
City of Golden Valley
7800 Golden Valley road
Golden Valley, MN 55427
Dear Jason:
North Wirth Associates (M. A. Mortenson Company) would like to request an extension of the Final Pat
approval. We have been working closely with your team in preparing the materials for Final Plat approval.
As you are aware, the complications of working with MNDOT, vacating easements as well as providing
sufficient time to thoughtfully draft the new easement so that future goals of the City of Golden Valley
and Mortenson can be achieved, has extended the timeline.
We kindly request that you grant us an extension to the Final Plat so we have time to work out the
remaining details with the City of Golden Valley and MNDOT.
Sincerely,
Ryan A. Bergman, CFA
Vice President
Mortenson Properties, Inc.
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. J. Approve One-Year Extension of Zoning Code Variance for 6530 Hampshire Place
Prepared By
Emily Goellner, Associate Planner/Grant Writer
Summary
At the September 26, 2017, Board of Zoning Appeals (BZA) meeting, the Board members approved
a variance for the property at 6530 Hampshire Place to allow for the construction of a garage
addition. The BZA granted a variance from Section 11.21, Subd. 11(A)(3)(a) side yard setback
requirements to allow the garage addition to be 5.44 feet off of the required 15 feet to a distance
of 9.56 feet at its closest point to the side yard (east) property line.
According to the Zoning Code, a building permit must be applied for within one year of the date of
the final notice of variance approval. The applicants, Matt and Marnie Thoen, are requesting a one-
year extension on that requirement which would extend the time available to apply for a building
permit to October 5, 2019.
Attachments
• Location Map (1 page)
• Email from Marnie Thoen dated August 16, 2018 (1 page)
• Notice of Final Order (1 page)
• BZA Minutes dated September 26, 2017 (2 pages)
Recommended Action
Motion to approve a one-year extension for an approved Zoning Code variance for 6530
Hampshire Place to October 5, 2019.
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Wittman, Lisa
From: Marnie Thoen
Sent: Thursday, August 16, 2018 1:13 PM
To: Wittman, Lisa
Subject: Setback variance extension
Good afternoon,
We spoke on the phone earlier today. We would like to request an extension for our side setback variance that
has been approved for:
6530 Hampshire PL N
Thank you,
Matt and Mamie Thoen
i
GlcA; o/g 0
'valley
7800 Golden Valley Road
Golden Valley,MN 55427
CITY OF GOLDEN VALLEY
Board of Zoning Appeals
Notice of Final Order
October 6, 2017
Petitioner(s): Matthew & Marnie Thoen
Address: 6530 Hampshire Place
Golden Valley, MN 55427
At a regular meeting of the Golden Valley Board of Zoning Appeals held on
September 26, 2017, your petition for the following waiver from the City's Zoning
Code was approved:
Request: Waiver from Section 11.21, Subd. 11(A)(3)(a) side yard setback
requirements
• 5.44 ft. off the required 15 ft. to a distance of 9.56 ft. from the side yard (east)
property line
Purpose: To allow for the construction of a garage addition.
Attached you will find an unofficial copy of the minutes of the Board.
Staff Liaison
Board of Zoning Appeals
If waiver(s) are not acted upon within one year from the date of this Order in
accordance with statutes, the waiver(s) have expired.
763-593-8000 1 763-593-8109 763-593-3968
Minutes of a Regular Meeting of the
Golden Valley Board of Zoning Appeals
September 26, 2017
A regular meeting of the Golden Iley Board of Zoning Appeals was held on Tuesday,
tember 26, 2017, at City Hall, 800 Golden Valley Road, Golden Valley, Minnesota.
Chair ch called the meeting t order at 7 pm.
Those present we embers Ma ell, Ne renstein, Perich and Planning
Commission Representa ' Seg b . Iso present were Associate Planner/Grant
Writer Emily Goellner and Ad rative Assistant Lisa Wittman.
I. Approval inutes— Jul 25, 201 ular Meeting
MOV y Perich, seconded by lson and motion ca ' d unanimously to approve the
5, 2017, minutes as submit d.
II. The Petition(s) are:
6530 Hampshire Place
Matthew & Marnie Thoen, Applicants
Request: Waiver from Section 11.21, Single Family Zoning District,
Subd. 11(A)(3)(a) Side Yard Setback Requirements
• 7.44 ft. off of the required 15 ft. to a distance of 7.56 ft. at its closest point to
the side yard (east) property line.
Purpose: To allow for the construction of a garage addition.
Goellner referred to a survey and photos of the property and explained the applicant's
request to build a second garage stall. She stated that the existing one-stall garage is 12
feet wide by 24 feet deep and that the second garage stall is proposed to be 14 feet wide
by 24 feet deep. She added that the applicants are also proposing an addition on the back
of their home however, that addition does not require any variances. She explained that
staff is recommending a modified variance of 5.44 feet off the required 15 feet to a
distance of 9.56 feet at its closest point to the east property line to allow a 12-foot wide
garage addition.
Segelbaum asked if the walls of the proposed garage have to be articulated. Goellner said
no, articulation isn't required until the wall is 32 feet in length.
Orenstein asked if the back corner of the proposed garage would be the closest point to
the east property line. Goellner said yes. Maxwell asked how far the front corner of the
proposed garage is to the east property line. Goellner said it would be approximately 9.5
feet away from the east property line.
Nelson noted that the neighboring house to the east is a significant distance away.
Minutes of the Golden Valley Board of Zoning Appeals
September 26, 2017
Page 2
Segelbaum asked if any comments have been received from the neighboring property
owners. Goellner said no.
Marnie Thoen, applicant, stated that when they first bought this house they thought it would
be a starter house and they would eventually move, but now they like the neighborhood
and want to stay and have the house grow with them. She explained that the proposed
addition on the back of the house will reconfigure the kitchen and add dining and living
space so after they add that much space they don't want to have a house with a one-stall
garage. She stated that they are willing to compromise and build the garage addition 12
feet wide instead of 14 feet. She added that their neighbors are in agreement with the
proposal and that it is unfortunate that the house was built right to the front and side yard
setbacks so that there is no room to expand the existing garage without a variance.
Segelbaum asked what the neighboring property to the east has said about the proposal.
Thoen stated that the neighbor said he is happy with the proposal because it will help block
the view into his back yard.
Orenstein asked Thoen how she felt about having a 24-foot wide garage. Thoen said she
would be fine with that and that getting this variance will impact their decision on whether or
not they go forward with the addition in the back of the house.
Perich opened the public hearing. Seeing and hearing no one wishing to comment, Perich
closed the public hearing.
Orenstein said it has been the history of the Board to be sympathetic towards one-stall
garages. He said he would be in favor of allowing a 24-foot wide garage. Nelson agreed
and said that it meets all of the criteria the Board considers when granting variances.
Segelbaum agreed and said he is pleased to see enhancements made. He said the
modified request is reasonable and he would support it. He noted that the original request
is more than 50% of the setback requirement which he doesn't think is reasonable. Perich
stated that the Board usually tries to only grant what is reasonable.
MOVED by Maxwell, seconded by Segelbaum and motion carried unanimously to approve
a variance request for 5.44 feet off the required 15 feet to a distance of 9.56 feet from the
side yard (east) property line.
)meeting
iness
was discussed.
nt
Td ned at 7:20 pm.
D vid Perich, Ch' it Lisa Wittman, Administrative Assistant
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. K. Authorization to Sign Legal Services Agreement with Chestnut & Cambronne, P.A. for
Prosecution Services
Prepared By
Jason Sturgis, Chief of Police
Summary
The City’s legal services agreement with Chestnut & Cambronne, P.A. for prosecution services will
expire on December 31, 2018. A new agreement covering the 4 year period beginning January 1,
2019, and terminating December 31, 2022, has been negotiated. The service terms and
conditions for criminal prosecution work remains the same as the existing agreement. The
agreement has been amended to reflect that legal services performed concerning property
forfeitures related to criminal cases will not be billed on an hourly basis. This work will be billed
on a contingency fee basis, where net recovery would be paid 1/3 to the prosecuting attorney
and 2/3 to the City of Golden Valley. The financial terms of the new agreement call for an hourly
rate of $125, plus expenses. The annual fee cap is set at $172,000 in 2019, $175,000 in 2020,
$177,000 in 2021 and $179,000 in 2022, annually plus costs.
The City Council is asked to authorize the Mayor and City Manager to enter into a Legal Services
Agreement with Chestnut & Cambronne, P.A. for prosecution services for the period January 1,
2019, through December 31, 2022.
Attachments
• Legal Services Agreement (2 pages)
Recommended Action
Motion to authorize the Mayor and City Manager to execute a Legal Services Agreement with
Chestnut & Cambronne, P.A. for prosecution services for the period January 1, 2019, through
December 31, 2022.
LEGAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this ____ day of July, 2018, by and
between the City of Golden Valley, a Minnesota municipal corporation, hereinafter
referred to as “Golden Valley” and Chestnut Cambronne, PA, hereinafter referred to as
“Prosecuting Attorney”.
WHEREAS, the parties hereto desire to enter into an Agreement regarding
prosecution services;
NOW THEREFORE, in consideration of the mutual promises of the parties,
Golden Valley and Prosecuting Attorney hereby agree:
1. Golden Valley hereby retains said Prosecuting Attorney to perform all of the
criminal prosecution work and property forfeitures related thereto, for Golden
Valley, and said Prosecuting Attorney agrees to do so under all terms and
conditions set forth herein.
2. For said services, Golden Valley agrees to pay Prosecuting Attorney at the rate of
One Hundred Twenty-Five and No/100 Dollars ($125.00) per hour plus costs, such
payment to be on a monthly basis as billed. Notwithstanding, attorney fees
charged to Golden Valley in the year 2019 shall not exceed One Hundred Seventy-
Two Thousand and No/100 Dollars ($172,000.00), annually plus costs. Attorney
fees charged to Golden Valley in the year 2020 shall not exceed One Hundred
Seventy-Five Thousand and No/100 Dollars ($175,000.00), annually plus costs.
Attorney’s fees charged to Golden Valley in the year 2021 shall not exceed One
Hundred Seventy-Seven Thousand and No/100 Dollars ($177,000.00) annually,
plus costs. Attorney’s fees charged to Golden Valley in the year 2022 shall not
exceed One Hundred Seventy-Nine Thousand and No/100 Dollars ($179,000.00)
annually, plus costs.
3. During the term of the agreement, in the event there are changes in law or court
procedures that require the expenditure of significant time and/or services not
currently contemplated by the parties, Golden Valley and Prosecuting Attorney
agree to negotiate additional or other terms acceptable to the parties.
4. Notwithstanding the foregoing, legal services performed for the City of Golden
Valley in the nature of vehicle or property Forfeitures, shall not be billed on an
hourly basis. The Prosecuting Attorney will be reimbursed for its forfeiture
services on a contingency fee basis, over and above the amounts paid pursuant to
paragraph 2 above, wherein the net recovery of any property Forfeiture, including
vehicles, would be paid One-Third (1/3) to the Prosecuting Attorney, and Two-
Thirds (2/3) to Golden Valley.
5. The term of this contract shall be for four (4) years commencing
January 1, 2019, and terminating December 31, 2022.
IN WITNESS WHEREOF, the parties have, on the date first above-written,
executed this Agreement in duplicate, each of which shall be considered an original.
THE CITY OF GOLDEN VALLEY CHESTNUT CAMBRONNE, PA
______________________________
Its Mayor
______________________________
Its City Manager
______________________________
Francis J. Rondoni
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. L. Board/Commission Appointments
Prepared By
Tim Cruikshank, City Manager
Summary
Each year the City Council conducts interviews with persons who have applied to serve on a board
and/or commission. After the interviews are conducted the Council makes their appointments.
Recommended Action
Motion to make the following appointments:
Board of Zoning Appeals
Andy Snope 1 year term term expires - May 1, 2019
Human Rights Commission
Lauren Barry (Student) 1 year term term expires - May 1, 2019
Open Space and Recreation Commission
Della Daml (Student) 1 year term term expires - May 1, 2019
Executive Summary For Action
Golden Valley City Council Meeting
September 4, 2018
Agenda Item
3. M. Approve Settlement Agreement - Olin vs. City of Golden Valley
Prepared By
Marc Nevinski, Physical Development Director
Summary
Following a closed session, Council will consider a settlement agreement.
Recommended Action
Motion to approve the settlement agreement in Olin vs. City of Golden Valley