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10-23-18 HRC Agenda Packet 78Q0 Golden Valley Road�Golden Valley,MN 55427 t t��' t�� .; . 763-593-3991 �TTY 763-593-3968�763-593-8109(fax)�www.goldenvalleymn.gov +;����aQZ// � �.a�c,,r c . valle � AGENDA Human Rights Commission October 23, 2018 City Hall — Council Conference Room � 6:30 pm I. Call to Order II. Introductions III. Approval of Agenda IV. Approval of September 25, 2018 Meeting Minutes V. Old Business A. Second Annual MLK Literary Contest Update B. Bill Hobbs Award Update C. Why Treaties Matter Exhibit Update D. Communications Update (Website Resources) VI. New Business VII. Adjourn 7800 Golden Valley Road�Golden Valley,MN 55427 � ��� �� 763-593-3991 �TTY 763-593-3968�763-593-8109(fax)�www.goldenvalleymn.gov ',���den � �alle � MEETING MINUTES Human Rights Commission September 25, 2018 Commissioners present: Maurice Harris, Chair Kyle Scott, Vice Chair Chris Mitchell Carrie Yeager Eve Clarkson Lauren Barry Jonathan Burris—arrived 6:40 pm Teresa Martin —arrived 6:40 pm Commissioners absent: Gloria Peck Staff present: Kirsten Santelices, Human Resources Director Call to Order The meeting was called to order at 6:34 pm by Chair Harris. Approval of Agenda Vice Chair Scott requested addition to New Business: Attendance Letter Conversation. Commissioner Mitchell requested addition to Old Business: Why Treaties Matter Exhibit Update. Motion by Vice Chair Scott to approve agenda as amended. Seconded by Commissioner Yeager. Motion carried 6-0. Approval of Meeting Minutes Motion by Commissioner Yeager, seconded by Commissioner Mitchell to approve the August 28, 2018 meeting minutes as submitted. Carried 8-0. Old Business Week of Service Recap The Commission discussed the success of the PRISM drive, including the overflowing bins, and large bags of items that were donated, and then discussed drop-off options. Staff shared an option for the Police department to help with dropping off the items at PRISM. Commission agreed that would work well, and agreed to help unload items from Vice Chair Scott's vehicle and take a photo with all of the items to share online. Commissioner Burris shared an update from the September 11 volunteer event at PRISM, which he, Commissioner Mitchell, and Commissioner Peck attended. The Commissioners were impressed by the facilities and programs/services PRISM offers, and agreed they could be a good partner in the future. Staff will update the Commission when the items at PRISM have been donated. MEETING MINUTES—Human Rights Commission 2 Voter Ri�hts Education Recap Chair Harris and several other Commissioners shared that the event was successful and informational, especially with the quick turn-around. The Commissioners and staff agreed on an estimated 20 individuals in attendance, including a member of the New Hope HRC and the League of Women Voters. Chair Harris shared that he received great feedback on the event. Commissioner Martin asked if the event had been recorded, and staff responded that it had, by CCX, and would be posted on the website as soon as possible. Commissioners agreed that being able to post these events online is very beneficial because it makes these events available to a larger audience. Commissioner Martin asked if the City could consider options like a podcast, or live-streaming of the events in the future. Commissioner Yeager added that the ACLU and League of Women Voters have a lot of topics that would be great to host in the future as well. Second Annual MLK Literary Contest Update Vice Chair Scott shared that she had made some updates to the flyer from last year, and proposed the theme of"Taking a Stand," and included a Martin Luther King Jr. quote. Commissioner Martin asked if it was possible for the submissions to be made through a Youtube video, especially for those who choose to sing a song, or want to read a poem. Commissioner Barry agreed that Youtube is a popular tool for communication, and may allow people to be more creative. Vice Chair Scott agreed that Youtube submissions could be accepted, but must be accompanied by a transcription, unless someone on the Commission volunteers to transcribe all the video/audio entries. The Commission discussed theme options, and whether or not it would be appropriate or helpful to give multiple prompt options. The Commissioners agreed that there shouldn't be too many options, as it would be difficult to judge, and that the prompts shouldn't be too formal, so students don't feel like they are writing a research paper. The Commission agreed to two prompts, in the form of questions that the students can choose from, that tie back to the theme proposed by Vice Chair Scott. The Commission continued to discuss the other details of the contest, including who it was open to, the word count, the submission details, the promotion details, and the contest deadline. Staff will update the flyer with the information agreed upon by the Commission, and work with the communications department to brand, and send promotional items. Staff will use the contact list generated by Commissioner Mitchell to share the contest details with schools. The City will also help promote the contest through social media, City website, City Newsletter, and CCX. The Commissioners will split up responsibilities of delivering posters to schools. Commissioner Martin made a motion to approve up to $200 in cash prizes. Seconded by Vice Chair Scott. Motion carried 8-0. Commission will review additional costs for approval when the price for 2019 Martin Luther King Celebration breakfast tickets go on sale. Bill Hobbs Award Update Staff shared unaware of any submissions to date. Vice Chair Scott shared that a submission had been made, so staff will look into the matter to ensure submissions are being received appropriately. Motion September 25, 2018 MEETING MINUTES—Human Rights Commission 3 by Commissioner Martin to extend the deadline for 2018 to October 31, 2018. Seconded by Commissioner Burris. Motion carried 8-0. Staff will work with communications to update the website with the extended deadline. CEDAW Discussion Commissioner Clarkson reviewed with the Commission that a representative from CEDAW may be interested in speaking to the HRC, and potentially at an HRC sponsored event on the topic of discrimination against women. Commissioner Clarkson will discuss with the representative to ensure the speaker would be comfortable with a completely educational forum, and will report back in October. The Commission agreed that if the speaker is interested,this would be a good event to host in March, and if not, will think of other types of events and opportunities to host during Women's History month. Communications Update Staff shared conversation with the communications team about updating the website per the Commission's request. Vice Chair Scott shared the list of resources that were scouted as potential resources to link on the HRC website. Staff will send the list to all Commissioners to review and recommend additions or changes at the next meeting. Staff also shared that the communications team is working on stories and a press release for the Green Card Youth Voices exhibit at Brookview beginning December 3 through December 28, 2018. Commissioner Martin shared that some local immigrant business owners had a podcast featured in the Sun Post, and may be something that could be linked to the HRC website in the month of December. Staff will find out if there is a way to link a podcast and report back to the Commission. Why Treaties Matter Exhibit Update Commissioner Mitchell shared that the City of Crystal may be interested in supporting the exhibit, but would like to stay in touch with staff members. Commissioner Martin reminded the Commission that the Office of MN Indian Affairs may be interested in loaning the exhibit to the Commission at no charge. The Commission discussed whether that option, or pursuing the full exhibit would be the best route. Commissioner shared that if the full exhibit is desired,the Commission should begin the application process sooner rather than later, as it is lengthy.The Commission agreed to postpone the discussion to the October meeting. New Business Attendance Letter Conversation Vice Chair Scott shared with the Commission that the City offered an opportunity to present feedback regarding the attendance policy letter that is sent to Commissioners after a two meeting absences. The Commissioners had concerns about the tone of the letter, and Vice Chair Scott shared with the Commission a draft of a new letter to send to the City Manager for consideration. The Commission agreed with the tone of the drafted letter, and Vice Chair Scott motioned that this draft be sent to the City. Seconded by Commissioner Martin. Carried 8-0. September 25, 2018 MEETING MINUTES—Human Rights Commission 4 Adjourn Motion by Commissioner Yeager, seconded by Commissioner Martin to adjourn the meeting at 8:26 pm. Motion carried 8-0. Maurice Harris, Chair ATTEST: Kirsten Santelices, Staff Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison/Human Resources Director September 25, 2018