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Minutes- 180926 s � �� � , � 7�C}C���Id�n V�l3�y 4$c��cl;G�csl�(�C1 L°��I�y,ii�l�l;��4�7 ��a� ��' 7�3-St'�3 39�?I : 1.IY 7�3 ��3 3��g';E�3 ��33-£�1C}9�f��;(e�ve�rev.c�c�lc3���v�llayritn.c}av �'�'�� '�� -/ ' �.� � � � %' ,,, ,: i� ��- , �,,.,, . ..,,_,.. < ....,.�.�,,,.an.., �,,.w, ,. ..r,�.,�, x ; .,y, , ..,., �:; M E ETI N G M I N UTES . .u�....n . . ._. ::..Huv .._.���� _ ..,.��:. Civil Service Commission September 26, 2018 �, Commissioners present: Gloria Kumagai, Chair Andrew Wold, Secretary Ralph Schulz Staff present: Jason Sturgis, Chief of Police Maria Cisneros, City Attorney Dave Kuhnly, Commander Steve Johnson, Commander Kirsten Santelices, Human Resources Director Amanda Johnson, Administrative Assistant Council present: None Call to Order The meeting was called to order at 8:00 am by Chair Kumagai. Approval of Agenda There were no proposed revisions to the agenda. Approval of Meeting Minutes The meeting date listed in the minutes for approval should be changed to May 23rd instead of April 23ra Motion by Commissioner Wold to approve the June 7, 2018 meeting minutes as revised. 5econded by Commissioner Schulz. Motion carried 3-0. Old Business None. New Business Review and Approval of Civil Service Commission Records Kirsten Santelices presented the commission records for review, including an overview of the hiring process. Commissioner Wold requested clarification on awarding veterans' points. Santelices clarified the lawful requirements for veterans' points and advised the veterans' points are weighted slightly heavier than required due to the 100-point scoring system used in the police officer hiring process. Commissioner Kumagai inquired about minimum scoring criteria for testing components and Santelices advised there are natural breaks in scoring where candidates who rank above the natural scoring gap would be invited to move on to the next hiring phase. Minimum scores are not concrete, rather determined by the natural breaks in candidate scores. MEETING MINUTES—Civil Service Commission 2 Commissioner Wold inquired whether there is consistency in scoring candidate interviews and whether ' the same interviewers are used on all interview panels. Chief Sturgis advised when possible, the same � interviewers are used; however, schedules generally do not allow the same interview panels to be used for all candidates. Santelices advised employees participating in the hiring process are trained in interview scoring and will be receiving implicit bias training in 2019. Commissioner Wold advised he believes the veterans' points awarded are too high, but motioned to approve the police officer hiring process as presented. Seconded by Commissioner Schulz. Motion carried 3-0. Santelices presented the city's employment application for commissioner review. Commissioner Wold motioned to approve the application. Seconded by Commissioner Schulz. Motion carried 3-0. Approval to Initiate a Police Officer Hirin� Process Chief Sturgis advised the commission the city council has approved the hiring of a 32nd police officer. The department will be training a current officer to act as a liaison and contact for mental health-related calls and follow-up, and the new hiring process would be conducted to backfill that officer's position on patrol. No further discussion ensued. Commissioner Wold motioned to approve the initiation of a police officer hiring process. Seconded by Commissioner Schulz. Motion carried 3-0. Adjourn Motion by Commissioner Wold, seconded by Commissioner Schulz to adjourn the meeting at 9:21 am. Motion carried 3-0.