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12-04-18 Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chambers December 4, 2018 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Receipt of Human Services Commission 2019 Allocation Report 3 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager Meeting - September 12, 2018 4-5 2. Council/Manager Meeting - October 9, 2018 6-7 3. Council/Manager Meeting - November 13, 2018 8-9 4. City Council Meeting - November 20, 2018 10-11 B. Approval of City Check Register 12 C. Licenses: 1. Gambling License Exemption and Waiver of Notice Requirement - The Church of the Good Shepherd 13-15 2. Approve Multi-Family Rental Property License 16 D. Minutes of Boards and Commissions: 1. Planning Commission - November 13, 2018 17-26 2. Human Rights Commission - October 23, 2018 27-29 3. Environmental Commission - September 24, 2018 30-31 E. Bids and Quotes: 1. Award Contract for 2018 Pond Maintenance, Project No. 18-19 (Kings Valley) 32-42 2. Award Contract for the Native Vegetation Buffer Establishment, Brookview Golf Course Ponds F and G, Project No. 18-22  43-50 F. Designate Polling Places for the 2019 Election Cycle 18-74 51-52 G. Adoption of 2019-2020 Budget for Enterprise, Special Revenue and Internal Services Funds 18-75  53-65 H. Approval of 2019-2023 Capital Improvement Program 18-76 66-71 4. PUBLIC HEARINGS A. Public Hearing - Ordinance # 648 - Approval of Conditional Use Permit 163 - Parking Lot east of 1109 Zane Avenue North 18-77 72-110 B. Public Hearing - Preliminary Plat Approval - Nelson Addition - 1320 Fairlawn Way 111-119 C. Public Hearing - 2040 Comprehensive Plan 120-121 D. Public Hearing - Adoption of 2019-2020 General Fund Budget and Property Tax Levies for Taxes Payable 2019 18-78 and 18-79 122-132 Page 2 December 4, 2018 5. OLD BUSINESS 6. NEW BUSINESS All Ordinances listed under this heading are eligible for public input. A. Review of Council Calendar B. Mayor and Council Communications 7. ADJOURNMENT                     Executive Summary For Action  Golden Valley City Council Meeting  December 4, 2018    Agenda Item   1. C. Receipt of Human Services Commission 2019 Allocation Report  Prepared By  Brian Erickson, Recreation Supervisor    Summary  The Human Services Commission (HSC) met on Monday, November 12, to review funding requests  from agencies. The following requests were received and approved by the HSC for allocation at the  November 12 meeting:    Agency     Request    Recommended allocation  Crisis Nursery    $ 8,000    $ 8,000  Dinner at Your Door    $ 9,000    $ 9,000  PRISM                   $20,000                 $ 17,500  Senior Services HOME    $ 7,000    $ 7,000  Senior Services Outreach  $ 5,000    $ 5,000  Sojourner Project    $ 7,500    $ 7,500  The Bridge for Youth    $ 5,000    $ 5,000  TreeHouse    $ 5,000    $ 3,000  YMCA ‐ New Hope    $ 5,000    $ 4,000  HUG     $ 5,000    $ 5,000  Resource West   $ 5,000    $ 4,000  TOTAL                  $ 81,500                 $ 75, 000    Agencies will be directed to use the funds for program costs for Golden Valley residents, when  possible. Aaron Black, Chair, will be at the meeting to review the Allocation Report and recap the  2018 activities.    Recommended Action  Motion to receive and file the 2019 Allocation Report and approve notifying the eleven agencies of  their 2019 allocation amount.  OFFICIAL MINUTES COUNCIL/MANAGER MEETING GOLDEN VALLEY, MINNESOTA September 12, 2018 The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist and Schmidgall. Also present were: City Manager Cruikshank, Physical Development Director Nevinski, Finance Director Sue Virnig, City Attorney Cisneros, Police Chief Sturgis, Planning Manager Zimmerman and Associate Planner/Grant Writer Goellner. Mixed Use Zoning Presentation Planning Manager Zimmerman introduced Mike Lamb representing the consulting team for Hennepin County Community Works. Zimmerman and Lamb gave a PowerPoint presentation on the METRO Blue Line Extension Transit Oriented Development update. Topics included Bottineau corridor market conditions, corridor cities updates, zoning code changes, station area plans, I-394 Mixed Use district, existing and proposed zoning and overview of concepts. After discussion and questions, no changes were directed by the Council. City Equity Plan: Implementation Review Panel Human Resources Director Santelices and City Manager Cruikshank reviewed the City Equity Plan Implementation Review Panel process and answered questions from the Council. A representative from PRIME stated their group aligns with the City equity work and goals and reviewed their goals. The Council consensus was to have staff proceed with formation of the Equity Plan Implementation Review Panel and bring it back to a future Council meeting for approval. Proposed Budgets and CIP: 2019-2020 Other Funds Proposed Budget, 2019-2023 Proposed Capital Improvement Plan and 2019-2020 Proposed General Fund Budget/Preliminary Levy Wrap UP Finance Director Virnig gave a presentation on the Other Funds Proposed Budget, Capital Improvement Plan and General Fund Budget Levy. City Manager Cruikshank, Physical Development Director Nevinski, Police Chief Sturgis, Park and Recreation Director Birno and City Attorney Cisneros were available to answer questions from the Council. The consensus of the Council was to proceed with the proposed Budgets and Capital Improvement Plan. Official Council/Manager Minutes -2- September 18, 2018 Council Review of Future Draft Agendas: City Council Thursday, September 20, City Council October 2 and Council/Manager October 9, 2018 Park and Recreation Director Birno reviewed the Hennepin County Youth Sport Grant scheduled for the City Council agenda for October 2, 2018. No changes were submitted for the future draft agendas. The meeting adjourned at 9:55 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Judy Nally, Administrative Assistant OFFICIAL MINUTES COUNCIL/MANAGER MEETING GOLDEN VALLEY, MINNESOTA October 9, 2018 The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist and Schmidgall. Also present were: City Manager Cruikshank, Physical Development Director Nevinski, and Planning Manager Zimmerman. Annual Meeting with the Golden Valley Community Foundation City Manager Cruikshank provided highlights from the partnership with the Golden Valley Community Foundation over the past year and is recommending changes to the Memorandum of Understanding and Office Lease to amend the list of key fob recipients, building hours and proposed changes to the Foundation Sign Plan. The Council consensus was to request staff to bring back the amended Memorandum of Understanding and Office Lease for consideration at a future Council Meeting. Presentation of Downtown Study by Urban Land Institute Planning Manager Zimmerman stated the City partnered with Urban Land Institute (ULI) to provide an analysis of the downtown area (Winnetka Avenue North and Golden Valley Road). A Technical Advisory Panel (TAP) examined the properties to address questions regarding placemaking strategies, opportunities for city hall campus public/private partnership, repurposing and/or redeveloping an older shopping center and repurposing light industrial properties to the west. Zimmerman introduced ULI and TAP participants Tammy Omdal and Beth Pfeifer who gave a PowerPoint presentation and recommendations. Planning Manager Zimmerman, Physical Development Director Nevinski and City Manager Cruikshank answered questions from the Council. The Council consensus was to gather additional information and create general concepts and plan for discussion at a future Council meeting. Architectural and Material Standards Planning Manager Zimmerman gave a PowerPoint presentation regarding guidelines that regulate exterior building materials and provide architectural standards in the zoning code. Zimmerman reviewed design guidelines, zoning districts and current regulations. He stated the Planning Commission endorsed both architectural standards and a material class system. Planning Manager Zimmerman, Physical Development Director Nevinski and City Manager Cruikshank answered questions from the Council. Official Council/Manager Minutes -2- October 9, 2018 The Council consensus was to direct staff to move forward drafting code language for targeted zoning districts, present a report to the Planning Commission and bring back a recommendation to the City Council at a future meeting. Council Review of Future Draft Agendas: Housing and Redevelopment Authority October 16, City Council October 16, City Council Wednesday, November 7 and Council/Manager November 13, 2018 Staff will confirm the date for the Canadian Pacific Holiday Train and notify the Council. No other changes were submitted for the future draft agendas. The meeting adjourned at 8:40 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Judy Nally, Administrative Assistant OFFICIAL MINUTES COUNCIL/MANAGER MEETING GOLDEN VALLEY, MINNESOTA November 13, 2018 The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist and Schmidgall. Also present were: City Manager Cruikshank, Physical Development Director Nevinski, City Attorney Cisneros, Park and Recreation Director Birno and Planning Manager Zimmerman. Firearms Sales Planning Manager Zimmerman and City Attorney Cisneros reviewed the potential zoning restrictions and regulations regarding firearms sales within the City. Staff provided maps, which depicts a 100 and a 300-foot buffer around properties where firearms sales could be located. Council Members requested staff provide a map, which depicts a 500-foot buffer around properties where sales could be located and bring it back to the Council for review. Review Proposed Goose and Turkey Management Plans Park and Recreation Director Birno reviewed the Goose and Turkey Management Plans, highlighted key items within the plans and answered questions from the Council. The Council consensus is to direct staff move forward with the plan to manage the goose and turkey population as recommended. After public input is gathered by the Open Space and Recreation Commission, the item will be placed on the City Council meeting scheduled for January 2, 2019. LimeBike Update 2018 Physical Development Director Nevinski presented an overview of the use and routes, information collected, winter operation and challenges of LimeBike within the city. Physical Development Director Nevinski and City Attorney Cisneros answered questions from the Council. The Council consensus was to extend the Memorandum of Understanding for LimeBike though the end of 2019 and bring the appropriate documents for consideration at a future City Council meeting for consideration. Discussion of 2019 Legislative Priorities City Manager Cruikshank reviewed the 2018 Priorities, requested the Council review the list to determine the 2019 Legislative Priorities and answered questions from the Council. Official Council/Manager Minutes -2- November 13, 2018 Staff will work on the suggested revisions and bring the Legislative Priorities to the December 18, 2018 Council meeting for consideration. The Council will distribute the 2019 Legislative Priorities at the Legislative Breakfast scheduled in January. Presentation of Crisis and Critical Issues Communications Plan Communications Manager Weiler reviewed the Crisis and Critical Issues Communications Plan and answered questions from the Council. The Council will consider the Crisis and Critical Issues Communications Plan at the November 20, 2018 City Council meeting. Council Review of Future Draft Agendas: City Council November 20, City Council December 4 and Council/Manager December 11, 2018 Council Member Fonnest requested an item be placed on the December 11, 2018 Council/Manager meeting regarding a History Context Study. Council Member Fonnest will provide additional information to the Council after the item is discussed at the Golden Valley Historical Society meeting. Council Member Clausen requested an item be placed on the December 11, 2018 Council/Manager meeting regarding Social Media. After Council discussion, there was not a majority interest in placing the item on the agenda. No other changes were submitted for the future draft agendas. The meeting adjourned at 9:41 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Judy Nally, Administrative Assistant UNAPPROVED MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA November 20, 2018 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke. 1C. Presentation - Proclamation for School of Engineering & Arts Blue Ribbon Mayor Harris presented a proclamation to representatives from the School of Engineering & Arts for the 2018 National Blue Ribbon Award. Dr. Heather Hanson, Principal, provided details on the application process and the award and thanked the Golden Valley community for their support of the school. There was discussion regarding the School and the representatives thanked the Council for their support. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to approve the proclamation and the motion carried. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve the agenda of November 20, 2018, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to approve the consent agenda of November 20, 2018, as submitted and the motion carried. 3A1. Approve Minutes of Council/Manger Meeting - August 15, 2018 3A2. Approve Minutes of City Council Meeting - November 7, 2018 3B. Approve City Check Register and authorize payment of the bills as submitted. 3C. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - October 22, 2018 2. Bassett Creek Water Management Commission - October 18, 2018 3D1. Award the 2019-2020 Trimming and Removal of Trees on Public Property to Tim’s Tree Service in the amount of $163,900. 3E. Adopt Resolution 18-73, Approval of Plat - Jean And Dennys Annex. 3F. Receive and file the October 2018 Financial Reports. 4. PUBLIC HEARINGS 5. OLD BUSINESS   6. NEW BUSINESS 6A. Presentation of Crisis And Critical Issues Communications Plan City Manager Cruikshank presented the staff report and answered questions from Council. Unapproved City Council Minutes -2- November 20, 2018 6A. Presentation of Crisis And Critical Issues Communications Plan - continued There was Council discussion regarding the Crisis and Critical Issues Communications Plan and Council thanked staff who were involved in creating the plan.   MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve the City’s Crisis And Critical Issues Communications Plan and the motion carried. 6B. Review of Council Calendar City Offices will be closed on November 22 and 23, 2018, in observance of Thanksgiving. Some Council Members may attend the League of Women Voters Forum on November 28, 2018, at 6:30 pm in the Council Chambers. Some Council Members may attend the League of Minnesota Cities 2018 Regional Meeting on November 29, 2018, from 11:30 am to 6:30 pm at Brookview. The next City Council meeting will be held on December 4, 2018, at 6:30 pm. Some Council Members may attend the Meadowbrook Turn Lane Improvement Project Open House on December 5, 2018, from 4 to 7 pm in the Council Chambers. Some Council Members may attend the Glenwood Ave Project Open House on December 5, 2018, from 6 to 8 pm in the Council Chambers. Some Council Members may attend the 2018 Canadian Pacific Holiday Train event on December 11, 2018, from 4:15 to 6 pm at the Golden Hills Drive Railroad Crossing. 6C. Mayor and Council Communication Mayor Harris said he received a letter from a student requesting a playground be built at Paisley Park that he would share with Council. Council Member Clausen wished the Golden Valley residents and staff a happy Thanksgiving. 7. ADJOURNMENT MOTION made by Council Member Schmidgall, seconded by Council Member Rosenquist and the motion carried to adjourn the meeting at 7:12 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document is located on city website at the following location http://weblink.ci.golden- valley.mn.us/Public/Browse.aspx?startid=692131&dbid=2. The date of the council meeting is the current register that will be considered. Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. C. 1. Gambling License Exemption and Waiver of Notice Requirement - The Church of the Good Shepherd Prepared By Kris Luedke, City Clerk Summary As per State Statute, organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for The Church of the Good Shepherd. MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11/17 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. yea r. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization -MC CRU(' l;hj CN � �iLi,� S c ►�e�'� Previous Gambling a/ ,_ 2.3 �o I p "®� Name: �i t7 Permit Number: 1X9 D 9 Minnesota Tax ID q t Federal Employer ID Number, if any: ! C% Number (FEIN), if any: r 09 3 a 511 Mailing Address: �N 5'5 i City: �+�1- � �� ��1' � (( State: AAI Zip: f 26 County: _ 1 `llgr - I" I4 Name of Chief Executive Officer (CEO): tAAKc 1\AA1',aVA 0,* CEO Daytime Phone: �ltt � 1 rkJ CEO Email: (7Uc ®5 11;,H 6-V. ,0R_ j (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal K Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted / (for raffles, list the site where the drawing will take place): C7CL�C �{�L n% C.1:,AAY-Y CLvj7 Physical Address (do not use P.O. box): 7 C CiO --061\1 VAL��% Chec ne: 12"city: �ic:�- �C�1 "�,�Au-�Ii zip: 55 `27 County: MEAJnI 6- Pi�j ElTownship: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): 03 / fa' IC i J Check each type of gambling activity that your organization will conduct: Bingo = Paddlewheels = Pull -Tabs = Tipboards F�l Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. 11/17 LG220 Application for Exempt Permit 2of2 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). FIThe application is denied. (� Print City Name: 6-0 (d pV1 lJ ((Lev S��A-Ao City P I Title: �in C?/�►l/[�L Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township he application is acknowledged with no waiting period. he application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days. ❑The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) Date: The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned toi2 d�indyfthe ev te. e Chief Executive Officer's Signature: Date: I i3 2--o1 �J �/� (Sig re � be CEO's s' nature; desig y not sign) Print Name: L� CritVLE6 M'ly`Qvl REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: • all gambling conducted on two or more consecutive days; or • all gambling conducted on one day. Only one application is required if one or more raffle drawings are conducted on the same day. Financial report to be completed within 30 days after the gambling activity is done: A financial report form will be mailed with your permit. Complete and return the financial report form to the Gambling Control Board. Your organization must keep all exempt records and reports for 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). Mail application with: a copy of your proof of nonprofit status; and application fee (non-refundable). If the application is postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150. Make check payable to State of Minnesota. To: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Questions? Call the Licensing Section of the Gambling Control Board at 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. C. 2. Approve Multi-Family Rental Property License Prepared By Ted Massicotte/Deputy Fire Chief Jill Lund, Administrative Assistant Summary The following multi-family rental property has applied for a rental license. Staff is recommending approval of the license. PROPERTY LICENSE FEE Talo Apartments - 5100 Wayzata Boulevard $ 300 Recommended Action Motion to authorize the issuance of the multi-family rental license to Talo Apartments. Regular Meeting of the Golden Valley Planning Commission November 13, 2018 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Tuesday, November 13, 2018. Chair Baker called the meeting to order at 7:02 pm. Those present were Planning Commissioners Angell, Baker, Blum, Brookins, Johnson, and Segelbaum. Also present were Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. Commissioner Pockl was absent. 1. Approval of Minutes October 22, 2018, Regular Planning Commission Meeting MOVED by Johnson, seconded by Blum and motion carried unanimously to approve the October 22, 2018, minutes as submitted. 2. Informal Public Hearing – Lot Consolidation – 1320 Fairlawn Way – Nelson Addition – SU10-10 Applicant: Sathre-Bergquist, Inc. Address: 1320 Fairlawn Way Purpose: To combine two existing parcels of land. Goellner explained the applicant’s proposal to consolidate a parcel of excess land from MnDOT highway construction that is too small to be buildable and the property at 1320 Fairlawn Way into one single family lot. She referred to aerial photos and drawings of the property and explained that the lot meets the requirements of the Zoning Code and the eight conditions for approval or denial listed in the City Code. Baker asked how often the City gives excess land to property owners. Goellner said it doesn’t happen often and that there are only a few parcels of land that have been turned back to the City from highway construction. Segelbaum asked if the property would now be considered a corner lot. Goellner said yes and explained that the front setback of 35 feet would now apply to the north property line along Wayzata Blvd. and to the east property line along Fairlawn Way. She added that the existing shed is located a little too close to the new north property line, but it is grandfathered in and that the lot itself meets all of the Zoning Code requirements. Blum said he realizes this benefits the City as we will no longer have to maintain the property and asked there are any other benefits. Goellner stated that the land would become taxable. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 2 Johnson noted that when MnDOT acquired the lot it was larger and there was a home on it. Goellner agreed and stated that the home was removed for highway development. Angell asked if the homeowner at 1320 Fairlawn Way contacted the City about obtaining the remnant parcel. Goellner said she wasn’t sure how the process started but that the homeowner has done the survey and the title work. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Segelbaum said the findings seem valid and that the proposal seems to meet the requirements for a lot consolidation. MOVED by Blum, seconded by Segelbaum and motion carried unanimously to recommend approval of the proposed Lot Consolidation of 1320 Fairlawn Way and the remnant parcel to the north subject to the following condition: 1. The City Attorney shall determine if a title review is necessary prior to approval of the Final Plat. A Certificate of Title or Abstract of Title must be submitted to the City Attorney prior to the approval of Final Plat. 3. Informal Public Hearing – Conditional Use Permit – 1109 Zane Avenue North – CU-163 Applicant: Shapco Printing, Inc. Address: 1109 Zane Avenue North Purpose: To allow for surface lot storage of automobile sales inventory in the Light Industrial Zoning District. Zimmerman explained the applicant’s proposal to use the parking lot across the street to the west of 1109 Zane Avenue North for surface lot storage of automobile sales inventory. He stated that a similar use by a different dealership has occurred at this location in the recent past and that changes have been made to the Zoning Code which make this type of use a Conditional Use, so City review and approval is now required. He added that there is a deed restriction on this parking lot that limits the use of the property that will be removed. Segelbaum asked if the removal of the deed restriction is a part of this Conditional Use Permit process. Zimmerman said no, it is a separate process that will occur simultaneously. Zimmerman described the existing conditions which includes: 226 parking stalls, a stormwater pond to the south, trees and vegetation which provides screening to Minutes of the Golden Valley Planning Commission November 13, 2018 Page 3 abutting properties, and six light poles. He added that the most recent use of the parking lot was for inventory storage by Luther Auto and that the restrictive deed dating to 1973 prohibits use of the property for anything other than employee parking for 1109 Zane Avenue and requires a 60 foot “greenbelt” to the east. Zimmerman explained that the proposed use would be to use the 171 easternmost parking spaces for inventory storage by Morrie’s and the 55 westernmost spaces for employees of Shapco. Also, the applicant has asked for flexibility in the ratio of storage to employee parking. Zimmerman discussed the parking requirements and stated that the minimum number of parking spaces required for the manufacturing and warehouse uses at Shapco is 134 spaces. He explained that the 171 proposed inventory spaces would leave 118 spaces for employee parking which is a 16 space deficit. Zimmerman explained that staff didn’t calculate the exact amount of manufacturing space versus warehouse space inside the building, but he is comfortable with the proposed parking space counts because there doesn’t seem to be a great parking demand. Zimmerman referred to the lighting on the site and stated that the existing lighting may be nonconforming, but legal if the applicant doesn’t make any changes. However, this Conditional Use Permit request allows the City to require conformance with newer lighting requirements. Zimmerman discussed some of the other impacts including screening and noise. He stated that the screening of vegetation along the eastern edge of the parking should be maintained and is consistent with the deed restriction. In regard to noise, the hours of operation should be limited to 7 am to 10 pm, which is consistent with other City restrictions and that deliveries of vehicles should be limited to individual trips, as opposed to mass transport. Zimmerman stated that staff is recommending approval of the proposed Conditional Use Permit with the conditions listed in the staff report. Segelbaum noted that the City had recently contemplated different screening requirements and asked if the screening on this property falls under those new requirements. Zimmerman stated that the recently amended screening requirements mostly concentrated on R-1 properties but that visual impact, especially to residential properties, is something that can be considered with this Conditional Use Permit proposal. Baker said he recalls there being some concern about security on these types of parking lots used for dealership inventory. Zimmerman stated that Morrie’s is hesitant to completely enclose the parking lot. He added that he has reached out to the Police Department staff to see if they have concerns, but has not heard back from them yet. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 4 Segelbaum asked if a Conditional Use Permit is needed because the applicant doesn’t own the property. Zimmerman stated that a Conditional Use Permit is required for this use in the Light Industrial and Industrial Zoning District no matter who owns the property. Baker asked Zimmerman to clarify the parking requirements. Zimmerman explained that there are 226 parking spaces total. 134 spaces are required for the manufacturing and warehouse uses at Shapco. 171 spaces are proposed to be used for inventory storage which would leave 118 spaces for employee parking and a 16 space deficit. Baker asked how many parking spaces are located across the street with the Shapco building. Zimmerman stated there are 63 spaces in that parking lot. Baker said he is concerned about employees parking on the street if there aren’t enough parking spaces. Zimmerman stated that staff had the same concern but the evidence over the last few years shows there hasn’t been an issue with any cars being parked on the street. Blum asked if the property was in compliance when this lot was used for inventory storage in the past. Zimmerman said the Zoning Code was not clear about inventory storage. He noted that the inventory storage occurring on this property led to discussions regarding storage and dealership inventory parking in the City. He added that there is also the deed restriction that needs to be dealt with in order to continue to store dealership vehicles at this property. Joel Shapiro, Applicant, said they allow for an extra 15 or 20 parking spaces that they don’t allow dealerships to use in case they need them. He added that they have never had to park any cars on the street. Baker asked about the maximum number of inventory storage cars they’ve allowed. Shapiro stated that they have never had more than 100 inventory cars on that lot and that they have never used trucks or transports to deliver the inventory storage. Baker asked about the number of employees. Shapiro said they have 115-120 employees but they have three shifts. The day shift uses the most number of parking spaces and mostly uses the parking lot near the building and approximately 30 spaces in the parking lot across the street. Baker suggested reserving 45 spaces in the parking lot across the street just to play it safe. Shapiro stated that Luther stored inventory there for four years and they never had any issues. Segelbaum asked where customers park. Shapiro stated that they park in the lot near the building. Baker asked about the maximum number of customers. Shapiro stated that customers come and go and that there may be two or three at once. Shapiro added that when the parking was empty his evening employees had to shoo away people soliciting sex so he doesn’t think it had a greater or better purpose when it was an empty parking lot. Zimmerman added that the parking lot used to store scrap metal which was not looked upon well by the neighboring property owners. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 5 Segelbaum noted that the proposed conditions talk about storing inventory vehicles only and that he wants there to be an understanding that equipment, trailers, boats, etc. should not be stored in this parking lot. Shapiro agreed that they would never store anything other than passenger vehicles. Baker opened the public hearing. Ann Bennion, 1125 Welcome Circle, said she was involved in 1973 when the parking lot property was connected to Shapco by the deed. She said it is alarming that the deed restriction will now be removed. Baker noted that the Planning Commission is not involved in the deed. Zimmerman stated that the deed has a restriction which limits what can occur on the property. He explained that the City is proposing to remove the deed restriction and put a similar restriction in the Conditional Use Permit instead. Bennion stated that if the deed restriction is removed someone could ask for a different Conditional Use Permit to use the parking lot for another use. Segelbaum noted that the parking lot would be subject to land use regulations and zoning restrictions just like all other properties in the City. Blum added that removal of the deed restriction is not happening at this meeting. Bennion reiterated that she is concerned about how the property will be used. She said she doesn’t want it to be used as a storage area for other things, or for it to become a junkyard. Baker stated that there will be a condition of approval that will create a very narrow use of this site for dealership inventory storage only. Bennion noted that the Police Department has said that they’ve had very few problems at this property. Blum asked Bennion what she is able to see through the buffer of trees and vegetation. Bennion stated that initially she wanted a 60 foot buffer and that the property owner was asked to put in a berm with screening which helps. She said in the summertime she doesn’t see much. She can see light, but she can’t see the cars. She said she knows that some of the neighbors like the lighting. Seeing and hearing no one else wishing to comment, Baker closed the public hearing. Baker referred to the conditions of approval and asked if “inventory vehicles” is defined. Segelbaum suggested saying automobile dealership inventory. Zimmerman noted that the Zoning Code says automobile sales inventory. Baker referred to the condition of approval that states the maximum number of spaces permitted for inventory storage shall be limited to 200 and questioned if that is too generous. He suggested 175 or 176 spaces instead. Segelbaum noted that the required amount of parking spaces is 134. Brookins said he doesn’t see a need for the City to put a strong number on the amount of inventory storage spaces because it is up to the owner of Shapco to make it work for his business. He noted that the parking counts given are not exact and there is some office space in the building as well so he is very comfortable with what staff has proposed. He said his only hesitation is that the Conditional Use Permit follows the land. He said he is concerned about removing the Minutes of the Golden Valley Planning Commission November 13, 2018 Page 6 deed restriction if by removing it makes the parking lot buildable for something else. He added that the neighborhood would also be concerned about that. Baker asked the Commissioners if they have any concerns about the casual nature of the dealership and land owner agreement regarding a flexible number of vehicles and parking spaces. Brookins said no, he thinks it’s a great use, the relationship works well, and it is in the owner’s best interest to allow flexibility. Blum referred to the finding regarding the generation of odors, dust, smoke, gas, or vibration. He said he doesn’t think they can deny this Conditional Use Permit proposal, but it isn’t accurate to say that the proposed use is not anticipated to generate odors, dust, smoke, gas, or vibrations and suggested the wording be changed to state that the proposed use will generate an acceptable amount of those things. Segelbaum agreed with Blum about his proposed re-wording and said he thinks the proposed use is reasonable. He said he thinks it is important to consider cars parking on the street, but the applicant and staff have said that has not been an issue so the proposed use seems appropriate. Blum said he thinks it would be appropriate to require that the lighting on the site be brought into conformance with the current lighting regulations and suggested that be made a condition of approval. Angell noted that condition number six in the staff report states that site lighting must comply with all requirements of the City Code. Blum said he would like it clarified that the existing lighting isn’t grandfathered in and that the site will be brought into conformance with the current City Code. Brookins questioned if that applies to both properties on either side of Zane Ave. Zimmerman stated that the focus area is the parking lot on the east side of Zane Ave. Baker summarized the proposed modifications to the conditions and findings as follows: 1. The first condition should be modified to state that storage is authorized for “auto” inventory vehicles only. 2. The second condition should be modified to state that the maximum number of spaces permitted for storage shall be limited to 176 rather than 200. 3. The sixth condition should be modified to state that the site lighting must comply with the requirements in the City Code “without benefit of any legally non-conforming use.” 4. Finding number eight should be changed to state that the proposed use is not anticipated to generate “excessive” odors, dust, smoke, gas, or vibrations. Johnson said he is comfortable with allowing storage for 200 vehicles as recommended. Baker stated that if the applicant needs more parking spaces for inventory storage they can come back to the City and ask to amend their Conditional Use Permit. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 7 Brookins stated that “automobile” storage might be vague and questioned how a 1-ton truck might fit into that definition. Johnson suggested saying “car/light truck.” Segelbaum agreed that it would be good to clarify what would be allowed. Brookins questioned if the age of the vehicles should be considered. Zimmerman noted that there needs to be an explanation of the impact they are trying to mitigate. Angell added that language regarding the age of the vehicles would be hard to enforce. MOVED by Johnson, seconded by Brookins and motion carried unanimously to recommend approval of Conditional Use Permit #163 subject to the following findings and conditions: Findings 1. Demonstrated Need for the Proposed Use: Standard met. The previous use of the site, as well as staff conversations with local auto dealerships, suggest there is a constant need for additional inventory storage in the City. 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is not inconsistent with the Light Industrial designation in the Comprehensive Plan, which includes such uses as packaging and processing, light assembly and manufacturing, offices and showrooms, and warehousing. 3. Effect on Property Values: Standard met. Given the previous use of the site for inventory storage, there is no anticipated impact of the proposed use on property values in the area. 4. Effect on Traffic: Standard conditionally met. If delivery and pick-up of vehicles is limited to individual trips on and off the site, and large transport vehicles are prohibited, the proposed use is not anticipated to negatively affect traffic flow and congestion in the area. Zane Avenue has the capacity to accommodate the minor increase in traffic that is likely to occur. 5. Effect of Increases in Population and Density: Standard met. Due to the nature of the proposed use (storage), there are no anticipated increases in population or density. 6. Mixed Income Housing Policy: Not applicable. 7. Increase in Noise Levels: Standard conditionally met. If the hours of operation are restricted to those consistent with other activities listed in the City Code, the proposed use is not anticipated to generate noise levels that would impact surrounding properties. 8. Impact of Dust, Odor, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Impact of Pests: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Impact: Standard conditionally met. Maintenance of the vegetated buffer to the east of the parking lot will ensure that the visual impact of the inventory storage is mitigated to the benefit of the adjacent single-family properties. 11. Other Impacts to the City and Residents: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 8 Conditions 1. Storage is authorized for automobile and light truck dealership sales inventory only and shall not extend to other vehicles or equipment. 2. The maximum number of spaces for permitted for inventory storage shall be limited to 176. 3. Vehicle deliveries or loading shall not take place on Zane Avenue or within the parking lot. Inventory vehicles must be delivered or loaded elsewhere and driven to and from the site individually. 4. Hours of operation shall be limited to 7 am to 10 pm, Monday through Saturday. 5. Vegetative screening must be maintained in a strip 60 feet wide along the eastern property line as a visual buffer for the adjacent single-family homes. 6. Site lighting must comply with all requirements of the City Code without benefit of any legally non-conforming use. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 4. Informal Public Hearing – 2040 Comprehensive Plan Update Applicant: City of Golden Valley Purpose: Final review of 2040 Comprehensive Plan Update Zimmerman noted that the City has spent the last two and half years updating its Comprehensive Plan. He stated that staff has received approximately 50 comments and has made some final adjustments based on those comments. He explained that the plan has nine chapters and a number of appendices and that a welcome statement and a vision statement have been added and that the plan is now ready for the public hearing portion of the process. Baker stated that he likes the inclusion of the vision statement. Segelbaum commended staff on their hard work. Johnson agreed and stated that in the welcome statement the words immigration status are vague and that if the Council wants to make a bold statement they should say it. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. MOVED by Johnson, seconded by Blum and motion carried unanimously to recommend approval of the adoption of the 2040 Comprehensive Plan Update. 5. Discussion – Business and Professional Offices Zoning District Goellner stated that there is an opportunity to modernize the existing code language for the Business and Professional Offices Zoning District. She explained that staff is Minutes of the Golden Valley Planning Commission November 13, 2018 Page 9 proposing to add tech uses, healthcare uses, considering removing the catch-all provision for uses not listed, updating the name of the district, and rewriting the purpose statement. Goellner explained that the proposed new language keeps offices and class 1 essential services as permitted uses. It would keep adult day care centers, child care centers, daytime activity centers or facilities providing school and or training for disabled people, limited retail services, and permitted and conditional uses in buildings exceeding three stories in height as conditional uses. She stated that the proposed new language proposes to move financial institutions from a conditional use to a permitted use when no drive-through is present, it would keep heliports as a conditional use but the words “accessory to a professional office building” would be added. It would move recreational facilities from a conditional use to a permitted accessory use and it would add medical, dental, or optical clinics as a permitted use and medical, dental, or research and development laboratories as a conditional use. Lastly, the proposed name of the district would be changed to Office instead of Business and Professional Offices. Blum said he thinks the suggested changes are good. He referred to the language regarding financial institutions and suggested restricting pawn shops because they don’t fit the common understanding of financial institutions. Zimmerman noted that generally if a use is not listed as a permitted or conditional use it is a prohibited use. Brookins questioned if check cashing facilities should be listed. Blum said he has reservations about allowing uses that take advantage of people. Brookins stated that “financial institutions” is vague and questioned if that includes mortgage companies, etc. He asked if pawn shops are allowed in other zoning districts. Baker suggested using the word “banks” instead of “financial institutions” and noted that the City encourages low income housing and that they may need payday loan facilities. Brookins said he just wants to be clear about where these types of uses can operate. Goellner noted that other cities use “bank, credit union, or other financial institutions.” Segelbaum suggested further study regarding which term to use. Johnson said he wants to make sure both sides are considered and that if a company has a legal right to function they should be able to. Johnson referred to language regarding recreational facilities and said he thinks it is a good idea to remove the listed examples, but suggested there be a definition of recreational facilities. He added that he thinks changing the title is a good idea. Segelbaum asked if this language applies to home occupations. Zimmerman said no, home occupations are permitted in the R-1 Single Family Zoning District and this proposed amendment is just in regard to the Business and Professional Offices district. Goellner noted that several cities allow hospitals as a conditional use in their office districts. Baker asked where hospitals are currently allowed. Goellner stated they are allowed in the Institutional Zoning District. Segelbaum asked about surgical centers. Goellner said it would depend if the patients stay overnight. Baker asked if the clinic definition is clear. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 10 Segelbaum referred to the language regarding the handling of goods in the purpose statement and questioned if a sales office would be permitted. Goellner noted that staff is going to be creating a comprehensive list in the future of all of the uses allowed in all of the zoning districts. She added that this item will come back to the next Planning Commission meeting for a public hearing. --Short Recess-- 6. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No reports were given. 7. Other Business • Council Liaison Report No report was given. 8. Adjournment The meeting was adjourned at 8:58 pm. ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant MEETING MINUTES Human Rights Commission October 23, 2018 Commissioners present: Kyle Scott, Vice Chair Gloria Peck Chris Mitchell Carrie Yeager Lauren Barry Jonathan Burris Teresa Martin Commissioners absent: Maurice Harris, Chair Eve Clarkson Staff present: Kirsten Santelices, Human Resources Director Maria Cisneros, City Attorney Call to Order and Introductions The meeting was called to order at 6:34 pm by Vice Chair Scott. Cisneros was introduced to the Commission as the City Attorney and interim staff liaison to the HRC while staff member Santelices is on leave in 2019. Approval of Agenda Motion by Commissioner Yeager, seconded by Commissioner Martin to approve agenda as submitted. Carried 7-0. Approval of Meeting Minutes Motion by Commissioner Martin, seconded by Commissioner Burris to approve the September 25, 2018 meeting minutes as submitted. Carried 7-0. Old Business Second Annual MLK Literary Contest Update Santelices provided update to HRC that the Communications team had created a flyer and social media templates for the contest. Furthermore, staff sent the information to the school contacts compiled by Commissioner Mitchell, and will send a reminder the week of Thanksgiving. Staff will send the final version of the flyer to the Commissioners. Commissioner Martin requested details of the entry review process. Vice Chair Scott confirmed that the Commission agreed at a previous meeting to use the same rubric and review process as used in the 2017-2018 contest. Commissioner Peck will reach out to the community member who served on the review panel to gauge her interest in serving on the panel this year. At the next meeting the Commission will decide which HRC members will be on the review panel. MEETING MINUTES – Human Rights Commission October 23, 2018 2 Bill Hobbs Award Update Santelices provided update that there have been three nominations for the Bill Hobbs Award. Santelices will bring the names and nomination forms to the November meeting. The Commission will review and vote at the November meeting, for presentation of the award at the December 18 Council meeting. Why Treaties Matter Exhibit Update Staff reminded the Commission that there were two options for hosting this exhibit: 1) partake in the full application process, or 2) borrow the exhibit for a period of time from the MN Indian Affairs Council (without the full application). Commissioner Martin offered to speak with City Staff at Brookview to determine space availability in 2019. The Commission discussed the pros and cons of each option, and ultimately decided that if the space is available, it was likely best to work with the MN Indian Affairs Council to host the exhibit. Commissioner Mitchell reminded the Commission that the cities of Robbinsdale, New Hope, and Crystal may also be interested in partnering on this endeavor. Robbinsdale HRC will follow up with Commissioner Mitchell after their next meeting. Communications Update Commission members were asked to review the list of resources that Vice Chair Scott compiled for potential links on the HRC City webpage. The Commission agreed that the list was great, and discussed what types of resources should be included, either informational sites, or links to services and additional resources. Vice Chair Scott explained that her list was primarily created with human rights organization links. Commissioner Martin asked if there were any legal considerations. Staff members Cisneros and Santelices will review the policy and report back to the Commission at the November meeting. Prior to that meeting the Commissioners will review the list again, and come prepared to discuss at the next meeting. Green Card Youth Exhibit Update * Motion to add topic by Commissioner Martin at 6:49 pm, seconded by Commissioner Burris, and carried 7-0 (after initial approval of agenda). Commissioner Martin provided update to HRC that the GV Hennepin County Library may be willing to promote books during the month of December to coincide with the Green Card Youth Voices exhibit, and asked if the HRC should recommend a particular theme or string of books. The Commission discussed asking the library to use best judgement about a variety of topics that fit within the theme of the exhibit. Commissioners Mitchell and Scott suggested including books that relate to the immigrant communities local to Minnesota and titles that focus on individuals who moved to Minnesota for employment opportunities. Commissioner Martin also asked if the HRC wants to link the podcasts of two local business persons who interviewed immigrant business owners in the area. Commissioners Peck and Martin will check with the library to determine that possibility. New Business None. MEETING MINUTES – Human Rights Commission October 23, 2018 3 Adjourn Motion by Commissioner Burris, seconded by Commissioner Yeager to adjourn the meeting at 7:20 pm. Motion carried 7-0. ________________________________ Kyle Scott, Vice Chair ATTEST: _________________________________ Kirsten Santelices, Staff Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison/Human Resources Director GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes September 24, 2018 Commissioners Present: Tracy Anderson, Tonia Galonska, Lynn Gitelis, Dawn Hill, Joseph Ramlet, Scott Seys, Jim Stremel and Debra Yahle Staff Present: Eric Eckman, Development and Assets Supervisor; Marc Nevinski, Physical Development Director; Tim Teynor, Assistant City Forester; Drew Chirpich, Environmental Specialist and Claire Huisman, Administrative Assistant Absent: None Call to Order Chair Hill called the meeting to order at 6:30 pm. Approval of Regular Meeting Minutes MOVED by Galonska, SECONDED by Seys , and the motion carried unanimously to approve the minutes of the August 27, 2018 regular meeting. Solid Waste and Recycling Discussion Marc Nevinski, gave a brief presentation on the City’s renewed recycling contract with Republic Services. The new three year contract reflects the recent drop in recyclable commodity values and will now include a processing fee along with the collection fee. It includes a 50/50 revenue share should commodity values rebound along with the option to negotiate curbside organics at any time within the contract period. Total rates will go from the present monthly per household fee of $2.84 to $3.87 by 2021. The Waste Collection Forum will be at City Hall on October 29, 2018. The panel will include a facilitator; representatives from Waste Management and Ace Solid Waste; representatives from the Cities of St. Anthony, Big Lake, and St Louis Park. After hearing presentations, residents will be able to ask questions and voice their concerns. This event will be recorded. Concerning Lime Bikes, Nevinski stated that the pilot program hasn’t been a huge success but still not a failure either. The City has approximately 50 bikes which Lime Bike is planning on leaving out all winter. Lime Bike follows state statute on bike operation and placement. Emerald Ash Borer Management Tim Teynor, discussed the recent finding of the Emerald Ash Borer in an ash tree in Golden Valley’s Stockman Park. He talked about the City’s EAB Management Plan and the variety of trees to be planted after the ash trees are removed over the span of the next two decades. GreenStep Cities – Step 4 – Land Use After a brief discussion of Step 4 core topic Land Use led by Drew Chirpich, the Commission made the following motion. MOVED by Gitelis, SECONDED by Stremel and the motion carried unanimously to approve the Performance Metrics entry for Step 4 Land Use with the amended entry for 7.1 into the GreenSteps Cities website at the time when all core topic areas and optional topic areas are completed. Minutes of the Environmental Commission September 24, 2018 Page 2 of 2 Commission Sponsored Workshop Chirpich told of the upcoming workshop, which is the first one sponsored by the Environmental Commission and addresses the topic “sustainable yards and gardens” chosen as part of the Commission’s 2018 work plan. This workshop on Low Maintenance Lawn/Turf Alternatives will be held at Brookview Community Center on October 16, 2018 and will be hosted by Metro Blooms. They will discuss alternative lawn species that require less input and maintenance than traditional Kentucky bluegrass and are more drought tolerant. Participation in Closed Social Media Groups Memo from the City’s Attorney, Maria Cisneros, was briefly discussed regarding the “Open Meeting Law” and how it pertains to Commission members engaging in social media. In summary, the “Open Meeting Law” states that as long as social media groups are open to the general public, council members and commissioners may participate in the groups without violating the Law. The full memo is on file. Program/Project Updates Highlighted points: City’s development of Goose and Turkey Management Plans; City’s installation of a dual-charging station for electric vehicles; Three Rivers Park District creating a 2040 System Plan and asking the public to participate in an online survey; Republic Services Facility Tour for EC members. The complete Program/Project Update is on file. Other Business MOVED by Ramlet, SECONDED by Galonska and the motion carried unanimously to cancel the October 22, 2018 Environmental Commission meeting and replace it with a tour of Republic Services Recycling Facility to be finalized by city staff. Adjourn MOVED by Anderson, SECONDED by Yahle, and the motion carried to adjourn the meeting at 8:09 pm. Claire Huisman Administrative Assistant Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. E. 1. Award Contract for 2018 Pond Maintenance, Project No. 18-19 (Kings Valley) Prepared By Eric Eckman, Development and Assets Supervisor Summary As part of its stormwater permit with the Minnesota Pollution Control Agency, the City is required to oversee the inspection and maintenance of its stormwater treatment ponds. Based on the City’s modeling software and verified by field inspections, two ponds have been identified for maintenance in winter 2018-2019. The two ponds are located within public easements in the Kings Valley townhome development in the northwest part of the City (see attached location map). These ponds receive and treat stormwater from the development and a large area outside the development before discharging downstream into Medicine Lake which is impaired for excess nutrients. The Kings Valley Home Owners Association has requested that the City complete the work and has agreed to allow access and participate in the cost of the maintenance project. Bids for the 2018 Pond Maintenance Project #18-19 were opened on November 26, 2018. Ten bids were received and are listed below: Veit & Company $193,970.00 New Look Contracting, Inc. $194,998.00 Peterson Companies $208,847.00 Rachel Contracting $234,943.50 Blackstone Contractors $241,500.00 Minger Construction, Inc. $243,423.20 Park Construction Co. $245,644.95 Urban Landscapes $249,115.00 Frattalone Companies $263,667.45 Meyer Contracting, Inc. $283,532.82 Staff reviewed the bids and found them to be accurate and in order. City Council previously authorized a professional engineering services agreement with WSB & Associates, Inc. for $35,350 on September 4, 2018. The City’s Capital Improvement Program identifies $300,000 in 2018 for SS-23 Storm Water Pond Dredging to fund this project. The project milestone schedule is as follows: Award contract and approve deposit agreement December 4, 2018 Begin Construction December 2018 Substantial Completion March 2019 Restoration and vegetation establishment Summer 2019 Attachments • Location Map (1 page) • Contract with Veit and Company, Inc. (5 pages) • Deposit Agreement with Kings Valley Homeowners Association, Inc. (3 pages) Recommended Action Motion to award a contract for the 2018 Pond Maintenance Project #18-19 to Veit & Company in the amount of $193,970. Motion to authorize entering into a deposit agreement with Kings Valley Homeowners Association, Inc. ----------------------------------------------------------------------Medleine-take-Rd------------------------------ Kings --------------------------Kings Val ley ic "c"e 0 Pond Maintenance 3 i e it 01 r �de�ssohn Ave N Nt`erdeIssohn L N :h�xM LsLn N ' { - s Mendelsso 0 i Z rn M na Z i M ndelsso - ! ng//sh Cir iIEI= Kings Valley Rd `kgs Val/ey r i Mayfair i 1 e ! 1 ,tet 00, 1 j x I N � Tamarin Tr y R W 4' i i Duluth St by the City of Golden Valley, 8/29/2018 0 100 200 400 Feet e CONTRACT FOR 2018 POND MAINTENANCE CITY PROJECT #18-19 THIS AGREEMENT, entered into the fourth day of December, 2018 between the City of Golden Valley, a municipal corporation, existing under the laws of the State of Minnesota, hereinafter referred to as the Municipality, party of the First Part, and Veit & Company, Incorporated, a Corporation under the laws of Minnesota hereinafter called the Contractor, party of the Second Part. ARTICLE 1. The Contractor, for and in consideration of one dollar and other good and valuable considerations received including the payment, or payments herein specified, and by the Municipality to be made, hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary for the 2018 Pond Maintenance Project #18-19 according to Plans and Specifications on file in the office of the City Clerk. The Plans and Specifications, the proposal of the Contractor and the Contractor's bond, the General Conditions and the Special Provisions, together with this contract, shall together constitute the Contract documents, and herein are referred to as the Contract Documents. ARTICLE 2. The Contractor agrees to commence said work and conclude the same in accordance with the Proposal and Bid heretofore filed with the Municipality and in accordance with the time schedule for commencement and completion of the work set forth in the Contract Documents, time being of the essence of this agreement, and to complete said work in every respect to the satisfaction and approval of the Municipality. ARTICLE 3. The Contractor further agrees to make, execute and deliver to the Municipality corporate surety bonds approved by the Council of the Municipality, both in the sum of One-hundred ninety-three thousand, nine-hundred seventy dollars and no cents ($193,970.00) for the use of said Municipality and of all persons doing work on furnishing skill, tools, machinery or materials under or for the purpose of this Contract to secure the faithful performance and payment of the Contract by said Contractor and to be conditioned as required by law, and this contract shall not become effective unless and until said bonds have been received and approved by the Council of the Municipality. ARTICLE 4. In consideration of the covenants and agreements stated above, the Municipality agrees to pay the Contractor the sum stated in the Proposal or Bid of said Contractor. Installment payments, if any, on account of work done and materials furnished by said Contractor under this Contract and actually in place is said improvements, shall be made in accordance with the provisions of the General Contract conditions and final payment, therefore, shall be due and payable on or before ten (10) days after receipt by the Council of the Municipality of: (a) a certificate by the City Engineer that the work has been fully completed and this contract fully performed by CONTRACT FOR 2018 POND MAINTENANCE CITY PROJECT #18-19 the Contractor and; (b) an opinion of the Municipality's attorney that the Municipality is then obligated to pay the sum contracted for herein. ARTICLE 5. It is understood and agreed by the Contractor that the City, through its authorized agents shall be the sole and final judge of the fitness of the work and its acceptability, and no payment shall be made to the Contractor hereunder until the work shall have been found acceptable by the Municipality through its authorized agents. ARTICLE 6. It is understood and agreed by the Contractor that, with respect to all work, the Contractor will keep as complete, exact and accurate an account of the labor and materials used as is possible, and in submitting the final statement will itemize and allocate the costs of said work. ARTICLE 7. All payments to the Contractor shall be made payable to the order of Veit & Company, Incorporate and the Municipality does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. The City reserves the right to cancel the award of any contract at any time before the execution of the contract by all parties without any liability against the City. ARTICLE 9. The City may by written notice terminate the contract or any portion thereof when it is deemed in the best public, state or national interest to do so; or the City is unable to adequately fund payment for the contract because of changes in state fiscal policy, regulations or law; or after finding that for reasons beyond the Contractor’s control the Contractor is prevented from proceeding with or completing the contract work within a reasonable period of time. In the event that any work is terminated under the provisions hereof, all completed items or units of work will be paid for at Contract Bid Prices. Payment for partially completed items or units of work will be made in accordance with the procedure on attached Exhibit A and as otherwise mutually agreed to. Termination of the Contract or any portion thereof shall not relieve the Contractor of responsibility for the completed work, nor shall it relieve the Contractor’s Sureties of their obligations for and concerning any just claims arising out of the work performed. CONTRACT FOR 2018 POND MAINTENANCE CITY PROJECT #18-19 IN WITNESS WHEREOF, both parties hereto have caused these presents to be signed on their respective behalf’s by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written. CITY OF GOLDEN VALLEY By Shepard M. Harris, Mayor Its: Mayor Date: __________________________ By Timothy J. Cruikshank Its: City Manager Date: __________________________ OWNER By Its:_________________________ Date: __________________________ CONTRACT FOR 2018 POND MAINTENANCE CITY PROJECT #18-19 EXHIBIT A Elimination of Work Should any Contract items be eliminated from the Contract or any work be deleted or ordered termination on a Contract item before completion of the construction unit, the Contractor will be reimbursed for all costs incurred prior to notification, that are not the result of unauthorized work. Compensation will be made on the following basis: (1) The accepted quantities of work completed in accordance with the Contract will be paid for at the Contract prices. (2) For materials that have been ordered but not incorporated in the work, reimbursement will be made in accordance with the procedure set out below for Surplus Material. (3) For partially completed items, the accepted work will be paid for on the basis of a percentage of the Contract bid price equal to the percentage of actual accomplishment toward completion of the item. In arriving at this percentage, the value of materials incorporated in the partially completed items will be considered to be the actual purchase price of the materials, plus transportation costs, to which will be added 15 percent of the sum thereof. (4) The Contractor will also be reimbursed for such actual expenditures for equipment, mobilization, and overhead as the City considers directly attributable to the eliminated work and that are not recovered as part of the direct payment for the work. Payment for completed work at the Contract prices and for partially completed work and materials in accordance with the above provisions, together with such other allowances as are made for fixed costs, shall constitute final and full compensation for the work performed as Contract items that have been partially or totally eliminated from the Contract. Payment for Surplus Material Payment for materials that have been ordered for the work, but that are not to be used because of cancellation of the Contract or a portion thereof, because of an order to terminate the work before completion of the entire unit, or because the quantity ordered by the Engineer was in excess of the quantity needed, will be made in accordance with the following provisions, unless the Contractor or supplier elects to take possession of the surplus material without expense to the City: CONTRACT FOR 2018 POND MAINTENANCE CITY PROJECT #18-19 (1) Payment for surplus materials that have been purchased and shipped or delivered to the Project will be made at the Contract bid price when the pay item covers the furnishing and delivering of the material only. (2) When the Contract bid price covers the furnishing and placing of the material, the City will take possession of the surplus materials that have been purchased and shipped or delivered to the Project, or will order the material returned to the supplier for credit and will pay the Contractor the actual purchase price of the material plus transportation costs, to which will be added 15 percent of the total thereof, and from which will be deducted any credits received by the Contractor for materials returned. (3) Materials that have been ordered but have not been consigned for shipment will be paid for upon delivery the same as materials in transit or delivered only when the supplier is unwilling to cancel or modify the order such as in the case of materials requiring special manufacture, fabrication, or processing so as to be unsuitable for general use. In no case will payment for surplus materials exceed the Contract bid price for the materials complete in place. The Contractor shall furnish receipted invoices or an affidavit showing the purchase price and transportation charges on materials to be taken over by the City. Surplus materials that are taken over by the City shall be delivered to the storage sites designated by the Engineer. Except as above provided, no payment will be made to the Contractor for any materials that are not incorporated in the work. Materials are to be ordered in the quantities needed unless a specific quantity is to be furnished by direct order of the Engineer. No payment will be made for surplus materials that have not been inspected, tested, and accepted for use, nor will any payment be made for accepted materials that have not been properly preserved, stored, and maintained to the date on which they are delivered to the City. DEPOSIT AGREEMENT For 2018 Pond Maintenance Project At 2125 Kings Valley Road West In Golden Valley, MN THIS AGREEMENT (“Agreement”) is made and entered into by and between the City of Golden Valley, a Minnesota municipal corporation, with its principal offices at 7800 Golden Valley Road, Golden Valley, Minnesota 55427 (“City”) and Kings Valley Homeowners Association, Inc., a Minnesota nonprofit corporation with its registered office address at 6438 City West Parkway, c/o Gassen Company, Eden Prairie, Minnesota (“Kings Valley” or the “Association”) created to operate and maintain the real property subject to the Amended and Restated Declaration of Covenants, Conditions and Restrictions for Kings Valley Homeowners Association, CIC No. 1955, located in Golden Valley, Minnesota (the “Property”) WHEREAS, the City has approved a capital improvement program that includes funding for stormwater pond maintenance to ensure that ponds receiving public stormwater perform their intended water quality treatment functions; and WHEREAS, the City’s capital improvement program funding for pond maintenance in 2018 is approximately $300,000; and WHEREAS, the City is administering a contract for the construction of pond improvements in one or more ponds in the City in 2018 (City Project No. 18-19, hereafter the “Project”); and WHEREAS, the Association requested that the City include in the Project the construction of pond improvements in one or more ponds located on the Property; and WHEREAS, the ponds located on the Property receive public stormwater from outside the Property; and WHEREAS, 14% of the subwatershed drainage received by the ponds located on the Property is attributable to stormwater from the Property; and WHEREAS, the Association has agreed to pay for a portion of the total Project costs based on a formula of contributing drainage area; and WHEREAS, the total Project costs include City staff time, consultant fees, and contractor costs under the construction contract; and WHEREAS, the costs for the construction contract will be based upon the unit prices bid by the contractor that is awarded the contract; and WHEREAS, the Association and its signatory below represents and warrants that it is authorized to enter into this Agreement. NOW, THEREFORE, in consideration of the foregoing and in consideration of the mutual terms and conditions contained herein, the parties hereby agree as follows: 1. Association Responsibility. The Association shall grant temporary construction access to the City and its contractor to perform all work identified in the Project. Upon completion of the Project, the Association shall continue to be responsible for the maintenance of its infrastructure, vegetation, and any areas of the Property that may be impacted and restored as part of the Project. 2. City Responsibility. The City shall be responsible for the construction of all work under the Project consistent with project plans and specifications. Specifically, the work includes tree and brush removal, pond excavation, placement of erosion and sediment control measures, and vegetation restoration. 3. Deposit. The Association shall make a deposit with the City in the amount of $42,000 paid with the execution of this Agreement. The City shall treat the deposit as a separate account on its books, but the City may co-mingle the deposit with its other funds for purposes of investment and reinvestment. All interest earned on the deposit shall accrue to the City. 4. Reimbursement. The Association shall reimburse the City for 14% of all out- of-pocket fees and expenses incurred by the City for design, construction and administration of the Project up to a maximum of $42,000. All such costs shall be taken from the deposit. When any amount becomes due and payable, the City shall deduct the amount from the deposit. Upon request, the City will provide the Association with a reasonably detailed itemization of costs incurred. After the payment of all such amounts, the City shall refund to the Association the balance of the deposit, if any, without interest. 5. Weather permitting, the work by the City is anticipated to be substantially completed by March 1, 2019, with restoration and vegetation establishment completed by August 1, 2019. 6. This Agreement constitutes the entire agreement of the parties on the subject matter hereof, superseding any prior oral or written agreements. The Association acknowledges and understands that this Agreement is to provide a deposit and reimburse the City for certain expenses incurred in connection with the Project. 7. IN WITNESS WHEREOF, the parties have caused the execution of this Agreement as of the day the date this Agreement is signed by both parties. CITY OF GOLDEN VALLEY Timothy J. Cruikshank, City Manager Date: __________________ KINGS VALLEY HOMEOWNERS ASSOCIATION, INC. _____ By:______________________________ Its:______________________________ Date: __________________ Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. E. 2. Award Contract for the Native Vegetation Buffer Establishment, Brookview Golf Course Ponds F and G, Project No. 18-22 Prepared By Drew Chirpich, Environmental Specialist Eric Eckman, Development and Assets Supervisor Summary In 2013, the City completed a study to assess the feasibility of creating and establishing native vegetation buffers around the water bodies within Brookview Golf Course. Many of the water bodies within the golf course have a connection to Bassett Creek, either by pipe or during flood events. Native vegetation buffers provide a number of benefits including helping to protect and improve water resources by stabilizing eroded shorelines, filtering and taking up excess nutrients, and deterring goose populations while providing pollinator habitat. The 2013 study recommended a phased and prioritized approach to implementation. The first buffer project was implemented in 2015 around Ponds N and O near the 14th and 15th fairways. This next project is proposed around Ponds F and G near the new community center. Quotes were solicited from three qualified companies in early November. The following quotes were received: Applied Ecological Services $49,140 Landbridge, LLC $52,113 Staff has reviewed the quotes and found them to be accurate and in order. The quotes include minor earth work and site preparation, seeding and planting, and vegetation management over three growing seasons to ensure successful establishment. Funding for this project is provided in the City’s Capital Improvement Program, Storm Sewer Section (SS-12) in the amount of $50,000 in 2018-2019. Attachments • Location Map (1 page) • Contract with Applied Ecological Services (5 pages) Recommended Action Motion to award the contract for the Native Vegetation Buffer Establishment, Brookview Golf Course Ponds F and G, City Improvement Project No. 18-22 to Applied Ecological Services in the amount of $49,140. !!! ! ! !! !!!BrookviewGolf Course Western AvenueMarsh Brookview Park Winnetka Ave NWinnetka Ave NDecatur Ave NWally St Western Ave Ha ro ld Av eGeneral Mills BlvdBoone Ave NRhode Island Ave SSumter Ave S Winnetka Ave SUtah Ave SGregory RdHanley RdWi sco ns i n Ave SGeneral Mills BlvdHanley RdRidgeway Rd Winnetka Ave SLaurel Ave Wayzata Blvd G o ld e n V a lle y D rHarold Ave (WesleyCommonsDr)OlsonMemorialHwy BrookviewPkwySWayzataBlvd RhodeIslandAveSEwald T e rWestern Ter FieldD r Brookview Pk w y N I-394NFrontageRd H w y 5 5 2017700 1 Ge neral Mills Blvd 79157935811510 20 15 11 10 14 18 22 2679451523 25 790710 20 30 400800980178021333741 80008010801680248032217319 455 505 605 675 705 775 805 814 800 730 700 620 600 524 516 500 420 425 501 525 615 701 731 801 825 824 800 724 700 614 524 500 424 4004017950300 216 100 36 3027 29 31 43 36 40 135 45 33 2524 38 150 200 210 222 300 310 322 675 615 505 500 640 420 700 8100 855 832 901 900 1005 8401 8421 8805 505509-525 7900 Olson Mem. Hwy. 79107860-795882008224 600 8845 8811 400 408 416 424 432 440 8815 423 433 890189094394158912605 6008815 550 7812 7700-52 7710772478307732 411 RI 7840 410 424 440 7601-55 7701 648 716 732 814820 830 950915 843 815 745 723 611600 642 716 732 820 840 9141023 911 843 801 743733 723 643 623 400 420 7800 500 7700521 501 421 7721 7701 200 77007740225 775178017751 20 50770077807800 78 0 1 120 220 7800 7801 420 500 520515 417 401784 0225 145 105 7811 7810 7811 15 245 401 421 501 7808 100 623 424 GMB 401 300 200 Broo kview Pkwy N 101 115 100 GMB 100 200 Broo kview Pkwy S 500 400 201 78047802 415 7700 316 8325 200 8525 88458835735 80108000-8040 §¨¦394 Æÿ55 A B C D E F G H I J K L M N O 0 500 1,000250Feet Location Map Print Date: 11/2/2018Sources:-Hennepin County Surveyors Office for Property Lines (2018) & Aerial Photography (2015).-City of Golden Valley for all other layers. Brookview Bro okvie w Pond s A-O Ba ssett Cre ek Bro okvie w Park Bro okvie w Go lf Co urse I CONTRACT FOR NATIVE BUFFER ESTABLISHMENT BROOKVIEW GOLF COURSE PONDS F AND G CITY PROJECT NO. 18-22 1 THIS AGREEMENT, entered into the fourth day of December, 2018 between the City of Golden Valley, a municipal corporation, existing under the laws of the State of Minnesota, hereinafter referred to as the Municipality, party of the First Part, and Applied Ecological Services, a Corporation, under the laws of Minnesota hereinafter called the Contractor, party of the Second Part. ARTICLE 1. The Contractor, for and in consideration of one dollar and other good and valuable considerations received including the payment, or payments herein specified, and by the Municipality to be made, hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary for the Native Vegetation Buffer Establishment, Brookview Golf Course Ponds F and G, City Improvement Project No. 18-22 according to Plans and Specifications on file in the office of the City Clerk. The Plans and Specifications, the proposal of the Contractor and the Contractor's bond, the General Conditions and the Special Provisions, together with this contract, shall together constitute the Contract documents, and herein are referred to as the Contract Documents. ARTICLE 2. The Contractor agrees to commence said work and conclude the same in accordance with the Proposal and Bid heretofore filed with the Municipality and in accordance with the time schedule for commencement and completion of the work set forth in the Contract Documents, time being of the essence of this agreement, and to complete said work in every respect to the satisfaction and approval of the Municipality. ARTICLE 3. The Contractor further agrees to make, execute and deliver to the Municipality corporate surety bonds approved by the Council of the Municipality, both in the sum of forty-nine thousand, one hundred forty dollars and no cents ($49,140.00) for the use of said Municipality and of all persons doing work on furnishing skill, tools, machinery or materials under or for the purpose of this Contract to secure the faithful performance and payment of the Contract by said Contractor and to be conditioned as required by law, and this contract shall not become effective unless and until said bonds have been received and approved by the Council of the Municipality. ARTICLE 4. In consideration of the covenants and agreements stated above, the Municipality agrees to pay the Contractor the sum stated in the Proposal or Bid of said Contractor. Installment payments, if any, on account of work done and materials furnished by said Contractor under this Contract and actually in place is said improvements, shall be made in accordance with the provisions of the General Contract conditions and final payment, therefore, shall be due and payable on or before ten (10) days after receipt by the Council of the Municipality of: (a) a certificate by the City Engineer that the work has been fully completed and this contract fully performed by CONTRACT FOR NATIVE BUFFER ESTABLISHMENT BROOKVIEW GOLF COURSE PONDS F AND G CITY PROJECT NO. 18-22 2 the Contractor and; (b) an opinion of the Municipality's attorney that the Municipality is then obligated to pay the sum contracted for herein. ARTICLE 5. It is understood and agreed by the Contractor that the City, through its authorized agents shall be the sole and final judge of the fitness of the work and its acceptability, and no payment shall be made to the Contractor hereunder until the work shall have been found acceptable by the Municipality through its authorized agents. ARTICLE 6. It is understood and agreed by the Contractor that, with respect to all work, the Contractor will keep as complete, exact and accurate an account of the labor and materials used as is possible, and in submitting the final statement will itemize and allocate the costs of said work. ARTICLE 7. All payments to the Contractor shall be made payable to the order of Applied Ecological Services and the Municipality does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. The City reserves the right to cancel the award of any contract at any time before the execution of the contract by all parties without any liability against the City. ARTICLE 9. The City may by written notice terminate the contract or any portion thereof when it is deemed in the best public, state or national interest to do so; or the City is unable to adequately fund payment for the contract because of changes in state fiscal policy, regulations or law; or after finding that for reasons beyond the Contractor’s control the Contractor is prevented from proceeding with or completing the contract work within a reasonable period of time. In the event that any work is terminated under the provisions hereof, all completed items or units of work will be paid for at Contract Bid Prices. Payment for partially completed items or units of work will be made in accordance with the procedure on attached Exhibit A and as otherwise mutually agreed to. Termination of the Contract or any portion thereof shall not relieve the Contractor of responsibility for the completed work, nor shall it relieve the Contractor’s Sureties of their obligations for and concerning any just claims arising out of the work performed. CONTRACT FOR NATIVE BUFFER ESTABLISHMENT BROOKVIEW GOLF COURSE PONDS F AND G CITY PROJECT NO. 18-22 3 IN WITNESS WHEREOF, both parties hereto have caused these presents to be signed on their respective behalf’s by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written. CITY OF GOLDEN VALLEY By Shepard M. Harris, Mayor Its: Mayor Date: __________________________ By Timothy J. Cruikshank Its: City Manager Date: __________________________ OWNER By Its:_________________________ Date: __________________________ 4 EXHIBIT A Elimination of Work Should any Contract items be eliminated from the Contract or any work be deleted or ordered termination on a Contract item before completion of the construction unit, the Contractor will be reimbursed for all costs incurred prior to notification, that are not the result of unauthorized work. Compensation will be made on the following basis: (1) The accepted quantities of work completed in accordance with the Contract will be paid for at the Contract prices. (2) For materials that have been ordered but not incorporated in the work, reimbursement will be made in accordance with the procedure set out below for Surplus Material. (3) For partially completed items, the accepted work will be paid for on the basis of a percentage of the Contract bid price equal to the percentage of actual accomplishment toward completion of the item. In arriving at this percentage, the value of materials incorporated in the partially completed items will be considered to be the actual purchase price of the materials, plus transportation costs, to which will be added 15 percent of the sum thereof. (4) The Contractor will also be reimbursed for such actual expenditures for equipment, mobilization, and overhead as the City considers directly attributable to the eliminated work and that are not recovered as part of the direct payment for the work. Payment for completed work at the Contract prices and for partially completed work and materials in accordance with the above provisions, together with such other allowances as are made for fixed costs, shall constitute final and full compensation for the work performed as Contract items that have been partially or totally eliminated from the Contract. Payment for Surplus Material Payment for materials that have been ordered for the work, but that are not to be used because of cancellation of the Contract or a portion thereof, because of an order to terminate the work before completion of the entire unit, or because the quantity ordered by the Engineer was in excess of the quantity needed, will be made in accordance with the following provisions, unless the Contractor or supplier elects to take possession of the surplus material without expense to the City: 5 (1) Payment for surplus materials that have been purchased and shipped or delivered to the Project will be made at the Contract bid price when the pay item covers the furnishing and delivering of the material only. (2) When the Contract bid price covers the furnishing and placing of the material, the City will take possession of the surplus materials that have been purchased and shipped or delivered to the Project, or will order the material returned to the supplier for credit and will pay the Contractor the actual purchase price of the material plus transportation costs, to which will be added 15 percent of the total thereof, and from which will be deducted any credits received by the Contractor for materials returned. (3) Materials that have been ordered but have not been consigned for shipment will be paid for upon delivery the same as materials in transit or delivered only when the supplier is unwilling to cancel or modify the order such as in the case of materials requiring special manufacture, fabrication, or processing so as to be unsuitable for general use. In no case will payment for surplus materials exceed the Contract bid price for the materials complete in place. The Contractor shall furnish receipted invoices or an affidavit showing the purchase price and transportation charges on materials to be taken over by the City. Surplus materials that are taken over by the City shall be delivered to the storage sites designated by the Engineer. Except as above provided, no payment will be made to the Contractor for any materials that are not incorporated in the work. Materials are to be ordered in the quantities needed unless a specific quantity is to be furnished by direct order of the Engineer. No payment will be made for surplus materials that have not been inspected, tested, and accepted for use, nor will any payment be made for accepted materials that have not been properly preserved, stored, and maintained to the date on which they are delivered to the City. Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. F. Designate Polling Places for the 2019 Election Cycle Prepared By Kris Luedke, City Clerk Summary In 2017, the state legislature amended State Statute 204B.16, subd. 1 requiring the governing body of each municipality to designate by resolution a polling place for each election precinct by December 31 of each year. The polling places designated in this resolution will be used for the 2019 election cycle, unless a change is made because of an emergency or because a polling place has become unavailable. The City of Golden Valley has 8 polling locations. Attachment: • Resolution designating polling places for the 2019 election cycle (1 page) Recommended Action Motion to adopt Resolution designating polling places for the 2019 election cycle. RESOLUTION NO. 18-74 RESOLUTION DESIGNATING POLLING PLACES FOR THE 2019 ELECTION CYCLE WHEREAS, State Statute 204B.16, subd. 1 requires the governing body of each municipality to designate by resolution a polling place for each election by December 31 of each year; and WHEREAS, changes to the polling locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and WHEREAS, the General Election will be held on November 5, 2019. NOW, THEREFORE, BE IT RESOLVED by the Golden Valley City Council that the 2019 General election, as well as any required special elections, will take place at the following precinct polling locations: Precinct 1 - NE Fire Station, 3700 Golden Valley Road Precinct 2 - Valley Presbyterian Church, 3100 North Lilac Drive Precinct 3 - Meadowbrook School, 5430 Glenwood Avenue Precinct 4 - LOGIS, 5750 Duluth Street Precinct 5 - SE Fire Station, 400 Turners Crossroad South Precinct 6 - Golden Valley City Hall, 7800 Golden Valley Road Precinct 7 - Sandburg Middle School, 2400 Sandburg Lane Precinct 8 - Brookview, 316 Brookview Parkway South BE IT FURTHER RESOLVED, the City Clerk is with this, authorized to make any changes as deemed necessary in the case of an emergency or if a polling place becomes unavailable. Adopted by the City Council of Golden Valley, Minnesota this 4th day of December, 2018. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. G. Adoption of 2019-2020 Budget for Enterprise, Special Revenue and Internal Services Funds Prepared By Sue Virnig, Finance Director Summary The 2019-2020 Proposed Budgets of the above funds were submitted to the Council in July. All budgets were reviewed previously at the Council/Manager meetings in September. The 2020 Budget is approved “in concept” only and will be revised with the budget process in 2019. Detailed budgets are located on the city’s website. Attachments • Resolution Adopting the 2019-2020 Budget for Enterprise, Special Revenue and Internal Services Funds (1 page) • Summary Budgets: o Recycling (1 page) o Water & Sewer Utility Maintenance (1 page) o Brookview Golf Course (1 page) o Motor Vehicle Registration (1 page) o Storm Water Utility Maintenance (1 page) o Human Services Commission (1 page) o Brookview Facility (1 page) o DWI Enforcement (1 page) o Violent Offenders Task Force (VOTF)(1 page) o Lodging Tax (1 page) o Vehicle Maintenance (1 page) Recommended Action Motion to adopt Resolution adopting the 2019-2020 Budget for Enterprise, Special Revenue and Internal Services Funds. RESOLUTION NO. 18-75 RESOLUTION ADOPTING THE 2019-2020 BUDGETS FOR ENTERPRISE, SPECIAL REVENUE AND INTERNAL SERVICE FUNDS WHEREAS, in 2018, the City Manager presented a biennial budget cycle with a proposed current budget year (2019) and an in concept budget proposal for the second year (2020); and WHEREAS, this proposed 2019 operating budget is submitted by the City in accordance with Minnesota Statutes and other applicable laws in effect on this date. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2019 Budgets are hereby given final approval. FUND DESCRIPTION AMOUNT 7001 Recycling $501,695 7120 Water and Sewer Utility 11,400,795 7150 Brookview Golf Course 3,180,750 7200 Motor Vehicle Licensing 446,080 7300 Storm Sewer Utility 6,511,185 2020 Human Services Fund 92,100 2040 Brookview Facility 402,400 2010 DWI Fund 9,000 2011 VOTF Fund 10,000 2040 Lodging Tax 0 8200 Vehicle Maintenance 399,640 TOTAL 2019 BUDGET $22,953,645 BE IT FURTHER RESOLVED by the City Council that the sources of financing are through user fees, fundraisers, charges for services, and those applicable revenues described in each specific budget. BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City’s budget both proposed and final. Adopted by the City Council of Golden Valley, Minnesota this 4th day of December, 2018. _____________________________ Shepard Harris, Mayor ATTEST: _____________________________ Kristine A Luedke, City Clerk CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET DIVISION: Recycling(081) PROGRAM: Recycling(7001) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Operating Supplies $245 $0 $3,000 $3,000 $3,000 $3,000 $3,000 6340 Professional Services 311,086 297,285 343,155 336,430 408,400 389,320 415,995 6342 Postage 657 657 8,600 2,800 8,600 2,800 1,000 6352 General Notices&Information 3,144 3,100 6,135 7,270 6,135 7,300 5,300 6440 Contractual Services 41,032 36,929 49,215 47,775 49,215 47,775 50,265 TOTAL Supplies and Services 356,164 337,971 410,105 397,275 475,350 450,195 475,560 Transfers 7220 Overhead Transfer-General Fund 51,500 51,500 51,500 51,500 51,500 51,500 51,500 TOTAL Transfers 51,500 51,500 51,500 51,500 51,500 51,500 51,500 TOTALS $407,664 $389,471 $461,605 $448,775 $526,850 $501,695 $527,060 CITY OF GOLDEN VALLEY 2018-2019 OPERATING BUDGET DIVISION: Utility Maintenance(082) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $761,150 $742,943 $890,340 $890,340 $917,030 $917,130 $940,605 6111 Overtime-Regular Employees 53,728 63,799 45,520 46,520 46,465 47,465 48,440 6130 Salaries-Temporary Employees 31,910 28,384 41,240 38,620 42,480 39,780 40,975 6150 Employee Insurance 183,490 167,849 209,635 209,635 215,905 215,905 222,385 6160 Retirement 130,611 126,375 150,980 150,980 155,505 155,505 160,170 TOTAL Personal Services 1,160,889 1,129,350 1,337,715 1,336,095 1,377,385 1,375,785 1,412,575 Supplies and Services 6320 Operating Supplies 192,760 169,757 212,750 216,450 212,750 212,350 212,350 6324 Clothing 7,991 5,933 8,750 8,750 8,750 8,750 8,750 6331 Equipment Parts 8,721 1,336 9,000 9,000 9,000 1,500 1,500 6340 Professional Services 209,706 194,763 280,300 274,300 260,900 263,600 263,600 6343 Telephone 9,655 12,108 17,000 17,000 17,000 19,500 19,500 6371 Electric Service-NSP 3,910 4,501 4,000 4,500 4,000 5,000 5,000 6390 Rentals 1,376 1,743 1,600 1,900 1,600 1,800 1,800 6411 Conferences and Schools 14,150 7,943 16,250 16,250 16,250 16,550 16,550 6413 Dues and Subscriptions 2,536 2,505 2,375 2,450 2,375 2,450 2,450 6440 Other Contractual Service 2,571,273 2,499,270 2,872,055 2,849,425 2,927,200 3,128,070 3,238,545 6840 Merchandise for Resale 2,488,186 2,695,415 2,825,000 2,855,000 2,965,000 2,870,070 3,011,825 TOTAL Supplies and Services 5,510,264 5,595,274 6,249,080 6,255,025 6,424,825 6,529,640 6,781,870 Vehicle Maintenance Charges 7401 Maintenance Charges-Labor 47,633 41,158 47,435 43,500 47,435 47,435 48,855 7402 Maintenance Charges-Parts 39,240 28,331 43,940 35,000 43,940 43,940 45,250 7403 Motor Fuels 22,926 20,888 27,300 25,200 27,300 27,400 29,830 TOTAL Vehicle Maintenance Chgs 109,799 90,377 118,675 103,700 118,675 118,775 123,935 Capital Outlav 6960 Capital Outlay 543,849 2,190,516 2,330,000 2,345,000 2,640,000 2,690,000 1,765,000 TOTAL Capital Outlay 543,849 2,190,516 2,330,000 2,345,000 2,640,000 2,690,000 1,765,000 Transfers 7220 Overhead Transfer-General Fund 275,000 275,000 275,000 275,000 275,000 275,000 275,000 TOTAL Transfers 275,000 275,000 275,000 275,000 275,000 275,000 275,000 Debt Services 7310 Debt Service-Principal 352,000 352,000 352,000 352,000 352,000 352,000 352,000 7315 Debt Service-Interest 85,523 76,371 68,745 68,745 59,595 59,595 50,440 TOTAL Debt Services 437,523 428,371 420,745 420,745 411,595 411,595 402,440 TOTALS $8,037,324 $9,708,888 $10,731,215 $10,735,565 $11,247,480 $11,400,795 $10,760,820 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET Division: Golf Course(085) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $455,434 $507,235 $594,565 $555,420 $612,410 $693,390 $722,725 6111 Overtime-Regular Employees - 4,782 - 4,000 - - - 6130 Salaries-Temporary Employees 434,939 485,859 625,540 835,875 664,390 733,570 763,925 6131 Overtime-Temporary Employees 2,256 3,874 - 2,800 - 2,300 2,300 6150 Employee Insurance 139,513 148,032 199,555 227,305 209,500 253,910 265,195 6160 Retirement 130,904 145,862 179,330 221,655 192,145 226,590 237,120 TOTAL Personal Services 1,163,046 1,295,644 1,598,990 1,847,055 1,678,445 1,909,760 1,991,265 Supplies and Services 6320 Operating Supplies 153,832 154,765 150,100 204,615 148,500 205,500 198,750 6324 Clothing 1,117 1,158 2,500 2,100 2,500 2,165 2,230 6331 Equipment Parts 22,040 20,495 23,000 23,000 23,000 23,000 23,000 6335 Landscape Materials 33,526 26,238 34,000 20,500 29,000 28,000 28,000 6343 Telephone 4,570 4,989 2,600 4,400 2,600 2,000 2,000 6344 Use of Personal Auto 487 299 500 400 500 400 400 6371 Electric Service 17,619 15,806 16,550 17,550 16,550 17,600 17,600 6375 Waste Disposal 2,591 2,508 7,000 4,000 7,000 4,000 4,000 6382 Contractual Maintenance 3,631 8,143 1,700 10,685 1,700 10,900 10,900 6390 Rentals 140,054 136,448 145,200 137,200 145,200 141,300 139,300 6411 Conferences and Schools 2,254 2,470 2,310 2,150 2,360 1,910 2,250 6413 Dues and Subscriptions 3,611 5,140 5,210 4,485 5,210 3,760 3,840 6440 Other Contractual Services 40,183 80,555 52,300 180,690 42,300 159,965 156,965 6839 Pop for Resale 29,079 33,962 34,000 40,000 36,000 40,000 40,000 6840 Merchandise for Resale 60,063 45,738 60,000 70,000 60,000 40,000 40,000 6842 Food for Resale 68,652 87,074 85,000 250,000 95,000 230,000 230,000 6843.1 Beer for Resale 70,165 71,859 100,000 98,300 115,000 98,300 98,300 6843.2 Wine for Resale 2,652 5,738 5,000 25,675 7,000 25,675 25,675 6843.3 Liquor for Resale 14,461 16,436 19,000 30,000 23,000 30,000 30,000 6855 Miscellaneous for Resale 875 1,974 500 2,000 1,000 2,000 2,000 TOTAL Supplies and Services 671,462 721,795 746,470 1,127,750 763,420 1,066,475 1,055,210 Vehicle Maintenance 7403 Motor Fuels 19,972 22,623 30,300 16,000 30,600 16,840 17,730 TOTAL Vehicle Maintenance Charges 19,972 22,623 30,300 16,000 30,600 16,840 17,730 Capital Outlav 6960 Capital Outlay 158,414 196,392 468,000 401,105 156,000 102,675 106,000 TOTAL Capital Outlay 158,414 196,392 468,000 401,105 156,000 102,675 106,000 Transfers 7220 Overhead Transfer-General Fund 85,000 85,000 85,000 85,000 85,000 85,000 85,000 7315 Debt Service-Interest - - - - - - - TOTAL Transfers 85,000 85,000 85,000 85,000 85,000 85,000 85,000 TOTALS 2,097,894 $2,321,454 $2,928,760 $3,476,910 $2,713,465 $3,180,750 3,255,205 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET DIVISION: Motor Vehicle(086) Program: Motor Vehicle Registration(7200) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $203,072 $226,597 $228,625 $217,215 $235,465 $235,465 $242,500 6111 Overtime-Regular Employees 2,446 6,909 5,000 5,000 5,000 5,000 5,000 6130 Salaries-Temporary Employees - - 19,130 - 11,830 12,185 6150 Employee Insurance 49,027 50,932 55,120 57,845 56,775 61,815 63,665 6160 Retirement 32,550 36,184 42,525 37,745 43,880 39,525 40,710 TOTAL Personal Services 287,095 320,622 331,270 336,935 341,120 353,635 364,060 Supplies and Services 6320 Operating Supplies 1,493 5,896 1,500 8,365 1,500 1,500 1,500 6340 Professional Services 396 57 550 515 600 600 600 6344 Use of Personal Auto 66 66 150 100 150 100 100 6382 Contractual Maintenance 1,194 1,188 1,300 1,570 1,300 1,600 1,600 6390 Rentals 24,262 24,105 24,500 24,500 24,500 24,500 24,500 6411 Conferences and Schools 160 130 350 350 350 350 350 6413 Dues and Subscriptions 414 970 515 625 515 595 515 6440 Contractual Services 1,503 1,592 3,200 3,300 3,200 3,200 3,200 TOTAL Supplies and Services 29,488 34,004 32,065 39,325 32,115 32,445 32,365 Capital Outlay 6960 Capital Outlay - 12,667 - - - - TOTAL Capital Outlay - 12,667 - - - - - Transfers 7110 Permanent Transfers 30,000 30,000 30,000 30,000 30,000 30,000 30,000 7220 Overhead Transfers 30,000 30,000 30,000 30,000 30,000 30,000 30,000 TOTAL Transfers 60,000 60,000 60,000 60,000 60,000 60,000 60,000 TOTALS $376,583 $427,293 $423,335 $436,260 $433,235 $446,080 $456,425 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET Division: Storm Water Utility Maintenance(093) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $208,044 $201,792 $229,385 $262,280 $234,630 $273,040 $287,270 6111 Overtime-Regular Employees 1,864 8,021 12,635 12,635 12,730 12,730 12,835 6130 Salaries-Temporary Employees 7,932 6,624 7,965 9,000 8,200 9,270 9,550 6150 Employee Insurance 50,839 45,819 59,050 67,805 60,760 71,075 74,600 6160 Retirement 33,936 32,981 33,370 45,410 34,050 47,320 49,540 TOTAL Personal Services 302,615 295,237 342,405 397,130 350,370 413,435 433,795 Supplies and Services 6320 Operating Supplies 27,745 46,020 48,600 45,900 50,100 57,250 57,250 6324 Clothing - - 250 250 250 250 250 6340 Professional Services 75,787 149,167 159,800 144,800 159,800 162,400 162,400 6342 Postage - - 1,200 1,200 1,200 1,200 1,200 6343 Telephone - 550 550 550 550 550 6352 General Notices and Publications - 273 2,500 2,500 2,500 2,500 2,500 6371 Electric Service 2,838 2,239 4,000 4,000 4,000 4,000 4,000 6372 Gas Service 1,526 288 300 300 300 300 300 6375 Waste Disposal - 4,463 2,000 7,200 500 5,500 5,500 6382 Contractual Maintenance 41,032 36,929 49,220 47,775 49,220 47,775 50,265 6390 Rentals - - 500 110 500 - - 6411 Conferences and Schools 345 1,171 5,445 5,445 5,445 5,445 4,825 6413 Dues&Subscriptions 965 965 1,335 1,470 1,335 1,335 1,335 6440 Other Contractual Services 127,675 131,318 134,640 134,650 138,680 138,555 142,710 TOTAL Supplies and Services 277,913 372,833 410,340 396,150 414,380 427,060 433,085 Vehicle Maintenance Charges 7401 Maintenance Charges-Labor 17,055 25,611 19,760 20,760 20,735 21,235 21,725 7402 Maintenance Charges-Parts 7,707 7,856 13,000 16,000 13,500 13,500 13,500 7403 Motor Fuels 4,335 5,558 5,330 6,580 5,720 7,005 7,455 TOTAL Vehicle Maintenance Chgs 29,097 39,025 38,090 43,340 39,955 41,740 42,680 Capital Outlav 6960 Capital Outlay 4,586,041 5,928,630 2,182,000 2,277,815 4,541,000 5,365,000 2,287,000 TOTAL Capital Outlay 4,586,041 5,928,630 2,182,000 2,277,815 4,541,000 5,365,000 2,287,000 Transfers 7110 Permanent Transfers - - - - - - - 7220 Overhead Transfer-General Fund 200,000 200,000 200,000 200,000 200,000 200,000 200,000 TOTAL Transfers 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Debt Services 7310 Debt Service-Principal - - - - - - 120,000 7315 Debt Service-Interest 16,219 61,054 63,500 63,500 63,500 63,500 62,300 7320 Fiscal Charges 71,323 450 1,500 450 1,500 450 450 TOTAL Debt Services 87,542 61,504 65,000 63,950 65,000 63,950 182,750 TOTALS $5,483,208 $6,897,229 $3,237,835 $3,378,385 $5,610,705 $6,511,185 $3,579,310 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET DIVISION: Human Services(094) PROGRAM: Human Services Commission(2020) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Supplies $11,957 $12,565 $17,100 $17,100 $17,100 $17,100 $17,100 6440 Other Contractual Services 50,000 59,717 60,000 58,250 60,000 75,000 60,000 TOTAL Supplies and Services 61,957 72,282 77,100 75,350 77,100 92,100 77,100 TOTALS $61,957 $72,282 $77,100 $75,350 $77,100 $92,100 $77,100 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET Division: Brookview Facility(020) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular $0 $29,661 $119,585 $116,985 $121,500 $107,980 $113,620 6111 Salaries-Overtime - - 2,000 4,000 2,000 3,000 3,000 6130 Salaries-Temporary Employees 25,319 122,915 122,915 126,595 111,160 125,145 6150 Employee Insurance 8,202 38,575 38,575 39,735 40,190 42,020 6160 Retirement 7,836 38,370 40,370 39,530 36,770 38,260 TOTAL Personal Services 71,018 321,445 322,845 329,360 299,100 322,045 Supplies and Services 6320 Operating Supplies 12,369 57,300 35,800 57,300 47,300 47,800 6324 Clothing 2,288 2,200 1,000 2,200 1,000 1,000 6340 Professional Services 514 500 3,000 500 - - 6343 Telephone - 2,500 2,400 2,500 - - 6352 Public Information 14,609 42,000 18,000 42,000 29,000 29,000 6382 Contractual Maintenance - 40,000 15,000 40,000 15,000 15,000 6390 Rentals 202 12,000 2,500 12,000 2,500 2,500 6411 Conferences and Schools - 2,500 - 2,500 500 500 6440 Other Contractual Services 471 5,500 8,500 5,500 8,000 8,000 TOTAL Supplies and Services 30,453 164,500 86,200 164,500 103,300 103,800 TOTALS $0 $101,471 $485,945 $409,045 $493,860 $402,400 $425,845 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET DIVISION: DWI Fund(2010) PROGRAM: DWI Fund(2010) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Supplies $48,275 $0 $0 7110 Transfers to General Fund 80,000 9,000 - TOTAL Supplies and Services 0 0 0 128,275 0 9,000 0 TOTALS $0 $0 $0 $128,275 $0 $9,000 $0 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET DIVISION: VOTF Fund(2011) PROGRAM: VOTF Fund(2011) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Supplies $0 $0 $0 7110 Transfers to General Fund 3,350 10,000 - TOTAL Supplies and Services 0 0 0 3,350 0 10,000 0 TOTALS $0 $0 $0 $3,350 $0 $10,000 $0 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET DIVISION: Lodging Tax(2040) PROGRAM: Lodging Tax Collected(2040) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Supplies and Services 6320 Supplies $0 $0 7110 Transfers to General Fund - TOTAL Supplies and Services 0 0 0 0 0 0 0 TOTALS $0 $0 $0 $0 $0 $0 $0 CITY OF GOLDEN VALLEY 2019-2020 OPERATING BUDGET Division: Vehicle Maintenance(070) Program: Vehicle Maintenance(8200) 2016 2017 2018 2018 2019 2019 2020 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT Personal Services 6110 Salaries-Regular Employees $187,241 $190,807 $218,045 $207,365 $224,605 $220,405 $226,995 6111 Overtime-Regular Employees 703 383 3,000 3,000 3,000 3,000 3,000 6130 Salaries-Temporary Employees 3,263 6,100 - 6,100 6,100 6,285 6150 Employee Insurance 41,704 43,116 48,885 54,050 50,350 57,365 59,080 6160 Retirement 30,164 30,001 37,775 34,800 38,180 36,210 37,545 TOTAL Personal Services 259,812 267,570 313,805 299,215 322,235 323,080 332,905 Supplies and Services 6320 Operating Supplies 17,674 39,253 15,440 15,440 15,440 15,375 15,375 6324 Clothing 3,054 3,899 2,875 2,875 2,875 3,525 3,525 6331 Equipment Parts 7,752 64,239 2,000 2,000 2,000 2,500 2,500 6343 Telephone 754 698 755 755 755 850 850 6382 Contractual Maintenance 11,193 21,309 10,400 10,400 10,400 10,700 10,700 6390 Rentals 24,000 26,989 25,300 28,300 25,300 27,500 27,500 6411 Conferences and Schools 1,534 1,571 3,175 3,175 3,175 3,325 1,825 6413 Dues and Subscriptions 100 367 430 430 430 375 375 6414 Licenses and Taxes 25 25 225 225 225 410 410 TOTAL Supplies and Services 66,086 158,350 60,600 63,600 60,600 64,560 63,060 Capital Outlav 6960 Capital Outlay 89,901 - - - TOTAL Capital Outlay - 89,901 - - - - - Vehicle Maintenance 7401 Maintenance Charges-Labor 4,468 1,812 4,000 6,000 4,000 6,000 6,000 7402 Maintenance Charges-Parts 462 494 2,500 7,000 2,500 3,000 3,000 7403 Motor Fuels 988 2,009 1,250 3,000 1,360 3,000 3,000 TOTAL Vehicle Maintenance Chgs 5,918 4,315 7,750 16,000 7,860 12,000 12,000 TOTALS 331,816 520,136 382,155 378,815 390,695 399,640 407,965 Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 3. H. Approval of 2019-2023 Capital Improvement Program Prepared By Sue Virnig, Finance Director Summary The 2019-2023 Capital Improvement Program (CIP) was reviewed by the City Council at the Council Manager meeting on September 12. It was reviewed by the Planning Commission at their meeting of October 22. The financing section outlines the appropriate budget for each section. The entire CIP is located on the City website under http://www.goldenvalleymn.gov/budget/index.php. Attachments • Resolution Approving the 2019-2023 Capital Improvement Program (1 page) • 2019-2023 Summary of Projects by Department (4 pages) Recommended Action Motion to adopt Resolution approving the 2019-2023 Capital Improvement Program. RESOLUTION NO. 18-76 RESOLUTION APPROVING 2019-2023 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Planning Commission reviewed the proposed 2019-2023 Capital Improvement Program on October 22, 2018; and WHEREAS, the City Council has reviewed the 2019-2023 Capital Improvement Program at the September 12, 2018 Council/Manager meetings; and WHEREAS, financing for projects outlined in the 2019-2023 Capital Improvement Program will be reviewed each year and provided for by current approved budget or specifically identified in the financing section in this document. NOW, THEREFORE, BE IT RESOLVED that the City of Golden Valley approves the 2019-2023 Capital Improvement Program. Adopted by the City Council of Golden Valley, Minnesota this 4th day of December, 2018. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A Luedke, City Clerk City of Golden Valley, Minnesota Capital Plan 2019 thm 2023 PROJECTS BY DEPARTMENT Department Project# 2019 2020 2021 2022 2023 Total Buildings Generators B-012 50,000 50,000 Air Compressors B-013 5,000 5,000 Replace CoRayVac Heating Systems B-018 175,000 175,000 Installation of Building Security Systems B-027 10,000 10,000 10,000 10,000 10,000 50,000 Council Chambers Remodeling B-036 300,000 300,000 Public Buildings Roof Replacements B-041 150,000 150,000 150,000 450,000 City Hall Boiler Replacement B-043 225,000 225,000 10th Avenue Storage Building-Insulate and Heat B-046 375,000 375,000 10th Ave South Side Storage Yard B-048 125,000 125,000 125,000 375,000 Park Shelters Buidling Improvements B-049 50,000 50,000 100,000 Brookview Shelter Sewer Service Repair B-050 50,000 50,000 10th Avenue Storage Yard Improvements B-051 100,000 100,000 Buildings Total 635,000 610,000 390,000 510,000 110,000 2,255,000 Cablecasting Improvements Cable Equipment Replacement C-001 200,000 200,000 Cablecasting Improvements Total 200,000 200,000 Golf Course GreenlTee Mowers GC-003 45,000 45,000 Utility Cart GC-005 11,000 11,000 22,000 Point of Sale System GC-007 30,000 30,000 Rough Mowers GC-010 70,000 70,000 140,000 Fairway Mower GC-014 50,000 52,000 102,000 Bridge Improvements GC-023 40,000 40,000 80,000 Turf Sprayer GC-031 50,000 50,000 Beverage Cart GC-035 25,000 25,000 Hole 18 Tee Improvements GC-041 50,000 50,000 Range Nets GC-045 19,675 20,000 39,675 Aerator GC-046 25,000 25,000 Lightning Alarm System GC-047 22,000 22,000 Golf Course Total 102,675 106,000 162,000 120,000 140,000 630,675 Parks Bleacher,Soccer Goal,Team Bench&Picnic Tables P-001 25,000 15,000 25,000 25,000 25,000 115,000 Park Trail and Parking Lot Improvement P-002 90,000 40,000 50,000 75,000 75,000 330,000 Play Structure Replacement P-003 60,000 60,000 60,000 60,000 240,000 Outdoor Hard Surface Replacement P-015 23,000 20,000 25,000 25,000 25,000 118,000 Park Signage Replacement P-016 10,000 5,000 5,000 5,000 5,000 30,000 Sun Shelter Replacements and Additions P-017 25,000 50,000 75,000 Tennis&Pickle Ball Court Resurfacing P-018 15,000 15,000 15,000 15,000 15,000 75,000 Re-Lamp Athletic Field and Rink Lights(LED) P-023 25,000 18,000 18,000 18,000 18,000 97,000 Wildwood Park Athletic Field P-024 50,000 50,000 Department Project# 2019 2020 2021 2022 2023 Total Community Gardens P-025 30,000 30,000 60,000 Off-Leash Pet Exercise Area P-026 60,000 60,000 Dugout,Fence and Feiled Replacement P-027 55,000 35,000 55,000 55,000 55,000 255,000 Scoreboard UpdatslReplacement P-028 25,000 25,000 25,000 75,000 Soft Fall Wood Fiber Replacement P-031 15,000 15,000 30,000 Sand Volleyball Courts P-032 15,000 15,000 30,000 Tennis Court Lights P-033 150,000 150,000 Parks Total 358,000 358,000 358,000 358,000 358,000 1,790,000 Storm Water Residential Storm Sewer Improvements SS-01 850,000 750,000 750,000 750,000 750,000 3,850,000 Brookview Golf Course-Buffer Zone Implementation SS-12 50,000 50,000 100,000 Pickup Truck(Storm Water Utility) SS-22 35,000 35,000 Storm Water Pond Dredging SS-23 300,000 300,000 600,000 V-Box Spreader and Anti-Ice(tandem) SS-25 67,000 67,000 V-Box Spreader and Anti-Ice(tandem) SS-26 67,000 67,000 Sidewalk Sweeper SS-27 20,000 20,000 Flood Mitigation SS-34 250,000 250,000 250,000 250,000 250,000 1,250,000 Bobcat Toolcat SS-41 55,000 55,000 Zane Avenue&Lindsay St Reconstruction SS-46 335,000 335,000 DeCola Ponds B and C SS-48 3,900,000 700,000 4,600,000 Medley Park Stormwater Treatment Facility SS-49 220,000 330,000 550,000 800 MHz Radios SS-51 40,000 40,000 Storm Sewer Repairs-MS4 and Overlay Program SS-53 150,000 150,000 150,000 150,000 150,000 750,000 Decola Pond F Diversion SS-54 1,600,000 620,000 3,480,000 5,700,000 Janalyn Pond Lift Station SS-58 125,000 125,000 Sidewalk Sweeper SS-59 20,000 20,000 Bassett Creek Regional Trail-Storm Sewer Repairs SS-60 50,000 50,000 Storm Water Total 5,365,000 2,287,000 2,800,000 2,680,000 5,082,000 18,214,000 Streets Pavement Management Program S-001 3,870,000 3,350,000 3,400,000 3,400,000 3,400,000 17,420,000 Zane Ave.and Lindsay Street S-009 2,400,000 2,400,000 Pavement Management Overlays S-013 500,000 500,000 500,000 500,000 500,000 2,500,000 TH 100 Pedestrian Bridge Walk Maintenance S-014 200,000 200,000 Flashing Yellow Arrows S-016 45,000 45,000 90,000 Municipal State Aid(MSA)Street Maintenance S-017 125,000 125,000 125,000 125,000 125,000 625,000 Streetscape and City Hall Complex Renovation S-018 100,000 100,000 100,000 100,000 100,000 500,000 MSA Debt Service S-019 201,005 200,165 198,915 197,455 189,000 986,540 Sidewalks,Trails,&Bike Facility Upgrades S-030 325,000 150,000 150,000 150,000 150,000 925,000 Xenia Avenue and Golden Hills Dr Improvements S-031 1,350,000 1,350,000 Auto CAD Application S-032 12,100 12,100 12,100 12,100 12,100 60,500 Cartegraph Street Management Software S-034 20,000 20,000 20,000 20,000 80,000 Retaining Wall Repairs S-036 100,000 100,000 100,000 100,000 100,000 500,000 Highway 55 West Redevelopment Project S-038 63,500 182,310 179,900 182,450 179,950 788,110 Zenith Avenue Reconstruction S-041 1,500,000 1,500,000 Railroad Crossing Improvements S-042 250,000 250,000 Pavement Surface Treatments S-044 100,000 100,000 Streets Total 7,116,605 4,884,575 4,785,915 8,732,005 4,756,050 30,275,150 Vehicles and Equipment Marked Squad Cars(Police) V&E-001 80,000 80,000 120,000 120,000 120,000 520,000 Computers and Printers(Finance) V&E-002 95,000 95,000 95,000 95,000 95,000 475,000 Chipper(Street) V&E-006 35,000 35,000 Department Project# 2019 2020 2021 2022 2023 Total Pickup Truck(Engineering) V&E-008 35,000 35,000 Passenger Vehicle(Fire) V&E-011 40,000 40,000 Portable Computers(Police) V&E-020 50,000 50,000 Unmarked Police Vehicle(Police) V&E-024 40,000 40,000 Pickup Truck(Park) V&E-026 35,000 35,000 Dump Truck(Park) V&E-029 80,000 80,000 Rotary Mower(Park) V&E-030 110,000 110,000 Skylift Man Lift(Park&Street V&E-033 40,000 40,000 Crime Prevention Vehicle(Police) V&E-034 30,000 30,000 Utility Tractor(Park) V&E-039 75,000 75,000 Pickup Truck(Engineering) V&E-044 35,000 35,000 Rescue Vehicle(Fire) V&E-045 200,000 200,000 Pickup Truck(Park) V&E-047 65,000 65,000 Rotary Mower(Park) V&E-048 50,000 50,000 Dump Truck(Street) V&E-053 270,000 270,000 Pickup Truck(Vehicle Maintenance) V&E-054 100,000 100,000 Pickup Truck(Street) V&E-063 40,000 40,000 Tandem Axle Dump Truck(Street) V&E-066 270,000 270,000 Sidewalk/Maintenance Tractor(Street) V&E-089 55,000 55,000 Pickup Truck(Park) V&E-100 50,000 50,000 Pickup Truck(Fire) V&E-102 40,000 40,000 Polaris 6 X 6(Fire) V&E-106 15,000 15,000 Bobcat Utility Truckster(Park) V&E-107 55,000 4,500 4,500 4,500 4,500 73,000 Single Axle Dump Truck(Street) V&E-109 230,000 230,000 Dump Truck(Street) V&E-110 230,000 230,000 Portable Message Sign Trailer V&E-115 25,000 25,000 Bobcat Toolcat(Park) V&E-116 4,500 4,500 4,500 4,500 4,500 22,500 Sidwalk Tractor(Street) V&E-118 160,000 160,000 Tasers(Police) V&E-121 16,000 16,000 800 MHz Radios(Public Works Maintenance) V&E-133 100,000 100,000 Body Cameras(Police) V&E-135 24,070 24,070 24,070 24,070 24,070 120,350 Zodiac Boat(Fire) V&E-136 5,500 5,500 Outboard Motor(Fire) V&E-137 5,500 5,500 Passenger Vehicle(Fire) V&E-138 40,000 40,000 Passenger Vehicle(Fire) V&E-139 40,000 40,000 Utility Trailer(Park) V&E-140 5,500 5,500 Pickup Truck(Park) V&E-141 35,000 35,000 Dump Truck(Park) V&E-142 80,000 80,000 Trash Compactor(Park) V&E-143 65,000 65,000 Single Axle Dump Truck(Street) V&E-144 230,000 230,000 Skid Steer Loader(Street) V&E-145 5,000 5,000 5,000 5,000 5,000 25,000 Dump Truck(Street) V&E-146 80,000 80,000 Police Commander Vehicle(Police) V&E-147 50,000 50,000 SWAT Van(Police) V&E-148 100,000 100,000 Passenger Vehicle(Fire) V&E-152 40,000 40,000 Equipment Trailer(Street) V&E-153 20,000 20,000 Traffic Trailer(Police) V&E-154 30,000 30,000 Trailer(Street) V&E-155 5,000 5,000 Trailer(Fire) V&E-156 5,000 5,000 Passenger Car(Police) V&E-158 40,000 40,000 Vehicles and Equipment Total 728,570 978,570 864,070 849,070 1,213,070 4,633,350 Water&Sewer Systems Sanitary Sewer&Water Line Repair/Recon. W&SS-001 1,400,000 1,200,000 1,200,000 1,200,000 1,200,000 6,200,000 Hook Dump Truck W&SS-004 80,000 80,000 Pickup Truck W&SS-011 40,000 40,000 Department Project# 2019 2020 2021 2022 2023 Total Pickup Truck W&SS-014 100,000 100,000 Pickup Truck W&SS-015 75,000 75,000 Mill and Overlay Water/Sewer Repairs W&SS-051 150,000 150,000 150,000 150,000 150,000 750,000 Televising and Electroscan Equipment W&SS-053 150,000 150,000 Radio Meter Reading System W&SS-063 700,000 100,000 800,000 Valve Replacement/Watermain Lining W&SS-066 100,000 100,000 200,000 Tractor Loader Backhoe W&SS-070 160,000 160,000 1-394 Inflow/Infiltration Project W&SS-074 250,000 250,000 250,000 750,000 Sewer Flow Meters W&SS-076 35,000 35,000 70,000 Winnetka Ave Utility Rehabilitation W&SS-077 550,000 550,000 Sanitary Sewer Lining 1/1 Reduction W&SS-078 100,000 100,000 200,000 800 MHz Radios W&SS-081 40,000 40,000 T.H.55 Lift Station Relocation W&SS-083 500,000 500,000 Trenchless Request for Information W&SS-086 50,000 50,000 Complete Water Meter Replacement W&SS-087 100,000 100,000 100,000 300,000 Water& Sewer Systems Total 2,690,000 1,765,000 2,250,000 2,260,000 2,050,000 11,015,000 GRAND TOTAL 17,195,850 10,989,145 11,609,985 15,509,075 13,709,120 69,013,175                     Executive Summary For Action  Golden Valley City Council Meeting  December 4, 2018  60 Day Deadline: December 15, 2018    Agenda Item   4. A. Public Hearing ‐ Approval of Conditional Use Permit 163 ‐ Parking Lot east of 1109 Zane  Avenue North    Prepared By  Jason Zimmerman, Planning Manager    Summary  Shapco Printing, Inc., located at 1109 Zane Avenue North, is requesting a Conditional Use Permit  (CUP) in order to store automobile sales inventory on their secondary surface lot across the  street to the east (legally described in an attachment and hereafter referred to as the “Subject  Property”). This lot currently contains a striped parking lot and a stormwater pond. In the recent  City Code recodification, the use of Industrial and Light Industrial zoned properties for the  storage of automobile sales inventory was added as a conditional use. This lot was previously  used to store sales inventory, but those vehicles have since been removed so the lot is currently  only used for overflow employee parking for the primary printing business.    At the Planning Commission meeting on November 13, the Commission recommended approval  (6‐0) of Conditional Use Permit 163. The Commission recommended minor wording changes be  made to one of the findings and three of the conditions. These have been incorporated into the  staff recommendation.     In order to for the Conditional Use Permit to be put into effect, an existing deed restriction  associated with the Subject Property would need to be removed by the City Council. An  additional explanation of the ramifications of this action is included in this memo.    A notice about the proposal was sent to property owners within 500 feet of this site by the  applicant on October 29, 2018. Prior to the Planning Commission meeting, staff received three  phone calls asking about details of the CUP. One resident also stopped at City Hall to discuss the  proposal. Following the Planning Commission meeting, staff received one phone call expressing  concerns about the lifting of the deed restriction. A letter and petition from residents regarding  the proposal was submitted on November 17 and shared with the City Council (attached).    Deed Restriction  In 1973, in exchange for zoning the Subject Property to Light Industrial, a deed restriction was  established that did two things: first, it limited use of the property to parking of passenger  vehicles to meet the parking needs of the facility at 1109 Zane Ave; and second, it required the  property owner to maintain a 60 foot greenbelt along the east property line. Technically, this  restriction continues to prohibit any use of the property for storage of auto sale inventory.    After review by the City Attorney and discussion among staff, the applicant has been working  with the City to take action to have the deed restriction removed. This will free the property to  be used for inventory storage, as requested. In addition, conditions in the CUP will ensure  sufficient parking is present to serve the main facility to the west and that a vegetated buffer will  remain in place to protect the single‐family homes to the east from the visual impact of the  parking lot.    However, as referenced in the resident materials submitted to the Council, removing this deed  restriction would also open up the site for potential future light industrial development should  the property owner choose to do so. Staff believes that the use of the lot for parking or inventory  storage is not the highest and best use and would not be opposed to eventual development of  the property as a way to more efficiently utilize land within the city and to increase the tax base.  Other light industrial properties to the north and south of the subject property have developed  over time and are able to coexist with the single‐family neighborhood to the east.    The business at 1109 Zane Avenue North does not currently have sufficient parking on‐site to  satisfy the minimum number of parking spaces required by the City Code. Therefore, a portion of  the parking lot on the Subject Property is used for overflow parking. Any future actions to  develop the property, absent a deed restriction, would need to make provisions for this shortage  of parking in order to remain in compliance with the City’s zoning regulations.    Zoning Analysis  As the Subject Property is zoned Light Industrial, without the deed restriction the usual zoning  requirements outlined in the City Code would apply. A brief summary of these requirements is  listed below; the entire Light Industrial Zoning District section of the City Code is attached.    Permitted uses: offices, warehouses, light manufacturing, and other similar uses  Conditional uses: a number of uses with a higher potential for impacts to neighboring properties  (such as a research and development laboratory, a commercial bakery, a medical clinic, a  recycling facility, etc.)  Setbacks: adjacent to R‐1 zoned properties, side and rear setbacks are 100 feet with the first 50  feet landscaped, planted, and maintained as a buffer zone  Height: four stories or 45 feet, whichever is less    Based on the analysis above, staff recommends the existing deed restriction be removed from  the Subject Property by amending the current agreement between the property owner and the  City.        CUP Evaluation  The findings and recommendations for a Conditional Use Permit are based upon any or all of the  following factors (which need not be weighed equally):  Factor Finding  1. Demonstrated Need for Proposed Use Standard met. The previous use of the site, as  well as staff conversations with local auto  dealerships, suggest there is a constant need  for additional inventory storage in the city.  2. Consistency with the Comprehensive Plan Standard met. The proposed use is not  inconsistent with the Light Industrial  designation in the Comprehensive Plan, which  includes such uses as packaging and  processing, light assembly and manufacturing,  offices and showrooms, and warehousing.  3. Effect upon Property Values Standard met. Given the previous use of the  site for inventory storage, there is no  anticipated impact of the proposed use on  property values in the area.  4. Effect on Traffic Flow and Congestion Standard conditionally met. If delivery and  pick‐up of vehicles is limited to individual trips  on and off the site, and large transport  vehicles are prohibited, the proposed use is  not anticipated to negatively affect traffic flow  and congestion in the area. Zane Avenue has  the capacity to accommodate the minor  increase in traffic that is likely to occur.  5. Effect of Increases in Population and  Density  Standard met. Due to the nature of the  proposed use (storage), there are no  anticipated increases in population or density.  6. Compliance with the City’s Mixed‐Income  Housing Policy  Not applicable.  7. Increase in Noise Levels Standard conditionally met. If the hours of  operation are restricted to those consistent  with other activities listed in the City Code, the  proposed use is not anticipated to generate  noise levels that would impact surrounding  properties.    8. Generation of Odors, Dust, Smoke, Gas, or  Vibration  Standard met. The proposed use is not  anticipated to generate excessive odors, dust,  smoke, gas, or vibrations.  9. Any Increase in Pests or Vermin Standard met. The proposed use is not  anticipated to attract pests.  10. Visual Appearance Standard conditionally met. Maintenance of  the vegetated buffer to the east of the parking  lot will ensure that the visual impact of the  inventory storage is mitigated to the benefit of  the adjacent single‐family properties.  11. Other Effects upon the General Public  Health, Safety, and Welfare  Standard met. The proposed use is not  anticipated to have any other impacts on the  surrounding area.    Staff recommends approval of Conditional Use Permit 163 allowing for surface lot storage of  automobile sales inventory at the Subject Property. The approval of a Conditional Use Permit is  subject to the following conditions:  1. Storage is authorized for automobile and light truck dealership sales inventory only and shall  not extend to other vehicles or equipment.  2. The maximum number of spaces permitted for inventory storage shall be limited to 176 and  sufficient parking spaces to satisfy the zoning requirements for the business at 1109 Zane  Avenue North shall be maintained.  3. Vehicle deliveries or loading shall not take place on Zane Avenue North or within the parking  lot. Inventory vehicles must be delivered or loaded elsewhere and driven to and from the site  individually.  4. Hours of operation shall be limited to 7 am to 10 pm, Monday through Saturday.  5. Vegetative screening must be maintained in a strip 60 feet wide along the eastern property  line as a visual buffer for the adjacent single‐family homes.  6. Site lighting must comply with all requirements of the City Code without benefit of any legally  non‐conforming use.  7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws  with authority over this development.    Failure to comply with one of more of the above conditions shall be grounds for revocation of the  CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin  County.    Attachments   Location Map (1 page)   Legal description (1 page)   Applicant’s statement of findings (1 page)   Memo to the Planning Commission, dated November 13, 2018 (6 pages)     Planning Commission Minutes dated November 13, 2018 (7 pages)   Survey and aerial photography submitted October 16, 2018 (2 pages)   Documentation of Agreement dated July 16, 1973 (5 pages)   Documentation of Agreement dated August 5, 1974 (4 pages)   City Code Sec. 113‐93. ‐ Light Industrial Zoning District (4 pages)   Resolution to Amend Agreement with O & S Incorporated and its Successors in Interest (1 page)   Ordinance #648, Approval of Conditional Use Permit Number 163 ‐ Parking Lot to the east of  1109 Zane Avenue North, Shapco Printing Inc., Application (2 pages)    Recommended Actions  Motion to adopt Resolution to Amend Agreement with O & S Incorporated and its Successors in  Interest and to authorize the Mayor and City Manager to sign an Amended Agreement.    Motion to adopt Ordinance #648 Approval of Conditional Use Permit 163 allowing for surface lot  storage of automobile sales inventory at the Subject Property.    5545 5605 1 'a 5740 5615 6122 5800 1 } - 6082 v 5820 1325 5715 1324 6132 6112 a' 5840 5725 6092 8072 6 5920 9-6 5 5735 1315 z 1316 1405 6102 c G��dOc 582558 1305 v 1310 z 5 00 6082 5845 5905 1255 6 1300 0 1 6000 g, 1240 10 6100 1129 1125 1133 1135 1220 1215 1250 1121 6200 Welr;inae C.", 1200 6212 1117 1132 6005 1114 1136 1120 6161 1113 1110 1119 tJ 1109 1102 12 �a 1114 1106 1107 1 Building B . v� 1105 A4 5640 5620 $600 $510 Z p 1101 Building St 12 Building G 5705 11 ng A 1109 565S S625 5615 5605 5525 5505 1100 11 Building D ,....... 5660 5640 5620 5600 1/ Building E Lindsay St 5540 1121 Subject Property: 5645 5625 558065205510 63 1109 Zane Ave N 5735 53 $508 1 -' - ------ 925 900 917 i Legal Description for the subject property (parking lot east of 1109 Zane Avenue North) Lot 13 and the Northwesterly 85.00 feet of Lot 9, also the northeasterly 40.00 feet of the northwesterly 110.00 feet of Lot 12 and that part of Lot 12 lying southeasterly of the northwesterly 110.00 feet thereof, also the northeasterly 65.00 feet of Lot 1 and that part of Lot 2 lying southeasterly of the northeasterly extension of the southeasterly line of the northwesterly 90.00 feet of Lot 6 all in the plat of Lindsay's Second Addition, Block 1, according to the recorded plat thereof, Hennepin County, Minnesota. Shapco Printing, Inc. application for Conditional Use Permit 1. Morries dealership needs 170 parking spaces to hold new vehicle inventory and Shapco Printing needs the revenue to help cover the costs of the lot including maintenance and taxes, etc. 2. Parking use of the lot, with only passenger vehicles, no trucks allowed, with existing foliage keeps it within the city plan of"beautification and best use." 3. The parking lot has been in existence for decades. The parking of vehicles there should have no effect on valuation. The lot is concealed by trees, bushes, etc. 4. No change in traffic. The dealership may visit a few times per day, one vehicle at a time. 5. No change in population density. 6. Regarding noise, no change, activity in the lot is very little, a few per day. 7. Almost no noise etc, as the vehicle activity in the lot is only for a few minutes, a few times per day, none at night. 8. No change in flies, rats, etc.These are brand new locked vehicles. 9. Visual appearance enhanced by beautiful new passenger vehicles. Certainly not worse. Remember, the lot is not visible. It is obscured by tress, bushes, etc. 10. No other effect upon public health, safety, etc. city of 9--olden MEMORANDUM Planning �,l �� Pl a g 763-593-8095/763-593-8109(fax) Date: November 13, 2018 To: Golden Valley Planning Commission From: Jason Zimmerman, Planning Manager Subject: Informal Public Hearing—Conditional Use Permit (CUP-163)to Allow for Surface Lot Storage of Automobile Sales Inventory Property address: Unassigned (associated with 1109 Zane Avenue North to the west) Applicant: Shapco Printing, Inc. Property owner: Shapco Printing, Inc. Zoning District: Light Industrial Lot size: 175,526 sq. ft. (4 acres) Current use: Parking lot Impervious coverage: 73,902 sq. ft. (42.1%) Future land use: Light Industrial Adjacent uses: East: Single-family residential North, West, South: Light industrial It t .t+ t t 1V 1, �1. y,. 5705 AV �, . t• .••• - � ^ � ;: .w; a, -5 6,) s64U 56z0 i IF t \ .r- � 2015 aerial photo(Hennepin County) 1 e Summary Shapco Printing, Inc., located at 1109 Zane Avenue North, is requesting a Conditional Use Permit (CUP) in order to store automobile sales inventory on their secondary surface lot across the street. This lot is owned by Shapco and currently contains a striped parking lot and a stormwater pond. In the recent City Code recodification, the use of Industrial and Light Industrial zoned properties for the storage of automobile sales inventory was added as a conditional use. This lot was previously used to store sales inventory, but those vehicles have since been removed so the lot is currently only used for overflow employee parking for the primary printing business. Background and Existing Conditions In 1973, a deed restriction was placed on the subject property that did two things: first, it limited use of the property to parking of passenger vehicles to meet the parking needs of the facility at 1109 Zane Ave; and second, it required the property owner to maintain a 60 foot greenbelt along the east property line. Technically, this restriction continues to prohibit any use of the property for storage of auto sale inventory. After review by the City Attorney and discussion among staff, the applicant has been working with the City to take action to have the deed restriction removed. This will free the property to be used for inventory storage, as requested. In addition, conditions in the CUP will ensure sufficient parking is present to serve the main facility to the west and that a vegetated buffer will remain in place to protect the single-family homes to the east from the visual impact of the parking lot. Over time, the subject property has been used for a number of activities, including storage of scrap metal and, most recently, auto sales inventory for Luther Auto. In light of the deed restriction that was shared with the current property owner, and with the completion of a new facility on 101h Avenue, all of the Luther vehicles were removed and the parking lot on Zane is mostly vacant. There are 226 striped parking stalls on the property, a slight berm on the north end, and a stormwater pond on the south end along Lindsay Street. Numerous trees provide screening for adjacent properties. The 60 foot greenbelt referenced in the deed restriction is in place, though at its narrowest point it measures only 57.7 feet. A marked crosswalk on Zane highlights the pedestrian crossing between the two Shapco properties. Six light poles provide illumination of the lot—three to the east along the greenbelt and three along the north side of the entrance off of Zane Ave. In 2016, staff received complaints about lights shining into the yards of the single-family homes to the east. When contacted about this issue, the property owner discovered tree trimming equipment had dislodged a fixture and once it was replaced the complaints ceased. Proposed Use The current request for a CUP was prompted by interest in the lot by another auto dealership. Morrie's would like to lease the lot for inventory storage and has spoken with City staff about 2 their needs. While the applicant has indicated that the easternmost 170 spaces would be used for storage, they would like this number to be flexible so that the number of spaces could vary depending on demand. The Building Official will require three accessible spaces, along with the appropriate discharge areas and signage, to be striped in the westernmost portion of the lot. No mass deliveries by truck would be made to this location. All vehicles would be driven to or removed from the lot individually as necessary. Neighborhood Notification A mailing was sent by the applicant to property owners within 500 feet of this site on October 29, 2018. To date, staff has three calls from residents asking about details of the the CUP. None were in opposition. Zoning Considerations Parking Minimum parking counts for a given property are determined by the parking ratios assigned to each use. The applicant reports the Shapco building is split roughly 50/50 between manufacturing and warehousing. Based on the Zoning Code: Building size— 114,858 sq. ft. Manufacturing use (50%)— 1 parking space per 500 sq. ft. 57,429 sq. ft./500 sq. ft. = 115 spaces Warehousing use (50%)— 1 parking space per 3,000 sq. ft. 57,429 sq. ft. /3,000 sq.ft. = 19 spaces Total required = 134 spaces Parking at 1109 Zane Ave =63 spaces Proposed number of additional spaces reserved for employees east of Zane =55 spaces Total proposed = 118 spaces Parking deficit under proposed scenario = 16 spaces In addition to the information above,the applicant has requested that additional parking spaces in the lot on the subject property be available to be used by Morrie's beyond the 171 initially proposed. Current use of the lot by employees is minimal, and staff would be supportive of allowing a deficit of parking spaces to remain with the understanding that a lease with Morrie's could be renegotiated if parking ever became an issue. However, staff is recommending no more than 200 spaces be reserved for use by Morrie's (which would leave approximately 90 employee spaces between the two lots). Lighting While the existing lighting on the property is currently allowed to continue without modification (should it prove to be nonconforming),the new request for a Conditional Use Permit will require 3 the lighting levels to be in conformance with the Outdoor Lighting section of the City Code. Specifically, illumination may not exceed 0.5 footcandles at the lot line. Screening In order to screen the visual impact of the rows of auto inventory from the views of the single- family homes to the east, staff recommends a vegetated buffer be maintained along the east property line. The width of this buffer should be consistent with the 60 foot buffer that was required in the deed restriction. Noise In order to limit the potential for use of the parking area to disturb the surrounding properties, staff recommends the hours of operation be limited to 7 am to 10 pm, consistent with other restrictions placed on construction, parties, and other activities listed in the City Code. Evaluation The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors (which need not be weighed equally): Factor Finding 1. Demonstrated Need for Proposed Use Standard met. The previous use of the site, as well as staff conversations with local auto dealerships, suggest there is a constant need for additional inventory storage in the city. 2. Consistency with the Comprehensive Plan Standard met. The proposed use is not inconsistent with the Light Industrial designation in the Comprehensive Plan, which includes such uses as packaging and processing, light assembly and manufacturing, offices and showrooms, and warehousing. 3. Effect upon Property Values Standard met. Given the previous use of the site for inventory storage, there is no anticipated impact of the proposed use on property values in the area. 4. Effect on Traffic Flow and Congestion Standard conditionally met. If delivery and pick-up of vehicles is limited to individual trips on and off the site, and large transport vehicles are prohibited, the proposed use is not anticipated to negatively affect traffic flow and congestion in the area. Zane Avenue has 4 the capacity to accommodate the minor increase in traffic that is likely to occur. S. Effect of Increases in Population and Standard met. Due to the nature of the Density proposed use (storage),there are no anticipated increases in population or density. 6. Compliance with the City's Mixed-Income Not applicable. Housing Policy 7. Increase in Noise Levels Standard conditionally met. If the hours of operation are restricted to those consistent with other activities listed in the City Code, the proposed use is not anticipated to generate noise levels that would impact surrounding properties. 8. Generation of Odors, Dust, Smoke, Gas, or Standard met. The proposed use is not Vibration anticipated to generate odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin Standard met.The proposed use is not anticipated to attract pests. 10. Visual Appearance Standard conditionally met. Maintenance of the vegetated buffer to the east of the parking lot will ensure that the visual impact of the inventory storage is mitigated to the benefit of the adjacent single-family properties. 11. Other Effects upon the General Public Standard met. The proposed use is not Health, Safety, and Welfare anticipated to have any other impacts on the surrounding area. The Engineering Division has reviewed the application and has no comments or concerns. Engineering staff supports approval of the CUP subject to the conditions contained in this memorandum. Recommended Action Based on the findings above, staff recommends approval of Conditional Use Permit 163 allowing for surface lot storage of automobile sales inventory at 1109 Zane Avenue North. The approval of the Conditional Use Permit is subject to the following conditions: 1. Storage is authorized for inventory vehicles only and shall not extend to other vehicles or equipment. 2. The maximum number of spaces for permitted for inventory storage shall be limited to 200. 5 3. Vehicle deliveries or loading shall not take place on Zane Avenue or within the parking lot. Inventory vehicles must be delivered or loaded elsewhere and driven to and from the site individually. 4. Hours of operation shall be limited to 7 am to 10 pm, Monday through Saturday. 5. Vegetative screening must be maintained in a strip 60 feet wide along the eastern property line as a visual buffer for the adjacent single-family homes. 6. Site lighting must comply with all requirements of the City Code. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Failure to comply with one of more of the above conditions shall be grounds for revocation of the CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin County. Attachments Location Map (1 page) Applicant statement of findings (1 page) Survey and aerial photograph submitted October 16, 2018 (2 pages) 6 Minutes of the Golden Valley Planning Commission November 13, 2018 Page 2 Johnson noted that when MnDOT acqui d the lot it was larger and ther s a home on it. agreed and stated that the ho m was removed for highwa velopment. Angell asked if eowner at 1320 rlawn Way con d the City about obtaining the remnant parcel. GoeI n . she wasn't ure how th ocess started but that the homeowner has done the sury he tle wor Baker opened the public hearing. Seeing no one wishing to comment, Baker closed the public hearing. Segelbaum said the findings s valid d that the proposal s to meet the requirements for a lot cons ' ation. MOVED by Blum, s ded by Segelbau and motion carried unanimously to mend approval of the p osed Lot Consolidatio of 1320 Fairlawn Way and the remnant p I to the north s ct to the following condit n: 1. The y Attorney shall determine if a ti review is necessary prior to approval of the F' I Plat. A Certificate of Title or Abstr t of Title must be submitted to the City Attorney for to the approval of Final Plat. 3. Informal Public Hearing — Conditional Use Permit— 1109 Zane Avenue North — CU-163 Applicant: Shapco Printing, Inc. Address: 1109 Zane Avenue North Purpose: To allow for surface lot storage of automobile sales inventory in the Light Industrial Zoning District. Zimmerman explained the applicant's proposal to use the parking lot across the street to the west of 1109 Zane Avenue North for surface lot storage of automobile sales inventory. He stated that a similar use by a different dealership has occurred at this location in the recent past and that changes have been made to the Zoning Code which make this type of use a Conditional Use, so City review and approval is now required. He added that there is a deed restriction on this parking lot that limits the use of the property that will be removed. Segelbaum asked if the removal of the deed restriction is a part of this Conditional Use Permit process. Zimmerman said no, it is a separate process that will occur simultaneously. Zimmerman described the existing conditions which includes: 226 parking stalls, a stormwater pond to the south, trees and vegetation which provides screening to Minutes of the Golden Valley Planning Commission November 13, 2018 Page 3 abutting properties, and six light poles. He added that the most recent use of the parking lot was for inventory storage by Luther Auto and that the restrictive deed dating to 1973 prohibits use of the property for anything other than employee parking for 1109 Zane Avenue and requires a 60 foot "greenbelt" to the east. Zimmerman explained that the proposed use would be to use the 171 easternmost parking spaces for inventory storage by Morrie's and the 55 westernmost spaces for employees of Shapco. Also, the applicant has asked for flexibility in the ratio of storage to employee parking. Zimmerman discussed the parking requirements and stated that the minimum number of parking spaces required for the manufacturing and warehouse uses at Shapco is 134 spaces. He explained that the 171 proposed inventory spaces would leave 118 spaces for employee parking which is a 16 space deficit. Zimmerman explained that staff didn't calculate the exact amount of manufacturing space versus warehouse space inside the building, but he is comfortable with the proposed parking space counts because there doesn't seem to be a great parking demand. Zimmerman referred to the lighting on the site and stated that the existing lighting may be nonconforming, but legal if the applicant doesn't make any changes. However, this Conditional Use Permit request allows the City to require conformance with newer lighting requirements. Zimmerman discussed some of the other impacts including screening and noise. He stated that the screening of vegetation along the eastern edge of the parking should be maintained and is consistent with the deed restriction. In regard to noise, the hours of operation should be limited to 7 am to 10 pm, which is consistent with other City restrictions and that deliveries of vehicles should be limited to individual trips, as opposed to mass transport. Zimmerman stated that staff is recommending approval of the proposed Conditional Use Permit with the conditions listed in the staff report. Segelbaum noted that the City had recently contemplated different screening requirements and asked if the screening on this property falls under those new requirements. Zimmerman stated that the recently amended screening requirements mostly concentrated on R-1 properties but that visual impact, especially to residential properties, is something that can be considered with this Conditional Use Permit proposal. Baker said he recalls there being some concern about security on these types of parking lots used for dealership inventory. Zimmerman stated that Morrie's is hesitant to completely enclose the parking lot. He added that he has reached out to the Police Department staff to see if they have concerns, but has not heard back from them yet. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 4 Segelbaum asked if a Conditional Use Permit is needed because the applicant doesn't own the property. Zimmerman stated that a Conditional Use Permit is required for this use in the Light Industrial and Industrial Zoning District no matter who owns the property. Baker asked Zimmerman to clarify the parking requirements. Zimmerman explained that there are 226 parking spaces total. 134 spaces are required for the manufacturing and warehouse uses at Shapco. 171 spaces are proposed to be used for inventory storage which would leave 118 spaces for employee parking and a 16 space deficit. Baker asked how many parking spaces are located across the street with the Shapco building. Zimmerman stated there are 63 spaces in that parking lot. Baker said he is concerned about employees parking on the street if there aren't enough parking spaces. Zimmerman stated that staff had the same concern but the evidence over the last few years shows there hasn't been an issue with any cars being parked on the street. Blum asked if the property was in compliance when this lot was used for inventory storage in the past. Zimmerman said the Zoning Code was not clear about inventory storage. He noted that the inventory storage occurring on this property led to discussions regarding storage and dealership inventory parking in the City. He added that there is also the deed restriction that needs to be dealt with in order to continue to store dealership vehicles at this property. Joel Shapiro, Applicant, said they allow for an extra 15 or 20 parking spaces that they don't allow dealerships to use in case they need them. He added that they have never had to park any cars on the street. Baker asked about the maximum number of inventory storage cars they've allowed. Shapiro stated that they have never had more than 100 inventory cars on that lot and that they have never used trucks or transports to deliver the inventory storage. Baker asked about the number of employees. Shapiro said they have 115-120 employees but they have three shifts. The day shift uses the most number of parking spaces and mostly uses the parking lot near the building and approximately 30 spaces in the parking lot across the street. Baker suggested reserving 45 spaces in the parking lot across the street just to play it safe. Shapiro stated that Luther stored inventory there for four years and they never had any issues. Segelbaum asked where customers park. Shapiro stated that they park in the lot near the building. Baker asked about the maximum number of customers. Shapiro stated that customers come and go and that there may be two or three at once. Shapiro added that when the parking was empty his evening employees had to shoo away people soliciting sex so he doesn't think it had a greater or better purpose when it was an empty parking lot. Zimmerman added that the parking lot used to store scrap metal which was not looked upon well by the neighboring property owners. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 5 Segelbaum noted that the proposed conditions talk about storing inventory vehicles only and that he wants there to be an understanding that equipment, trailers, boats, etc. should not be stored in this parking lot. Shapiro agreed that they would never store anything other than passenger vehicles. Baker opened the public hearing. Ann Bennion, 1125 Welcome Circle, said she was involved in 1973 when the parking lot property was connected to Shapco by the deed. She said it is alarming that the deed restriction will now be removed. Baker noted that the Planning Commission is not involved in the deed. Zimmerman stated that the deed has a restriction which limits what can occur on the property. He explained that the City is proposing to remove the deed restriction and put a similar restriction in the Conditional Use Permit instead. Bennion stated that if the deed restriction is removed someone could ask for a different Conditional Use Permit to use the parking lot for another use. Segelbaum noted that the parking lot would be subject to land use regulations and zoning restrictions just like all other properties in the City. Blum added that removal of the deed restriction is not happening at this meeting. Bennion reiterated that she is concerned about how the property will be used. She said she doesn't want it to be used as a storage area for other things, or for it to become a junkyard. Baker stated that there will be a condition of approval that will create a very narrow use of this site for dealership inventory storage only. Bennion noted that the Police Department has said that they've had very few problems at this property. Blum asked Bennion what she is able to see through the buffer of trees and vegetation. Bennion stated that initially she wanted a 60 foot buffer and that the property owner was asked to put in a berm with screening which helps. She said in the summertime she doesn't see much. She can see light, but she can't see the cars. She said she knows that some of the neighbors like the lighting. Seeing and hearing no one else wishing to comment, Baker closed the public hearing. Baker referred to the conditions of approval and asked if"inventory vehicles" is defined. Segelbaum suggested saying automobile dealership inventory. Zimmerman noted that the Zoning Code says automobile sales inventory. Baker referred to the condition of approval that states the maximum number of spaces permitted for inventory storage shall be limited to 200 and questioned if that is too generous. He suggested 175 or 176 spaces instead. Segelbaum noted that the required amount of parking spaces is 134. Brookins said he doesn't see a need for the City to put a strong number on the amount of inventory storage spaces because it is up to the owner of Shapco to make it work for his business. He noted that the parking counts given are not exact and there is some office space in the building as well so he is very comfortable with what staff has proposed. He said his only hesitation is that the Conditional Use Permit follows the land. He said he is concerned about removing the Minutes of the Golden Valley Planning Commission November 13, 2018 Page 6 deed restriction if by removing it makes the parking lot buildable for something else. He added that the neighborhood would also be concerned about that. Baker asked the Commissioners if they have any concerns about the casual nature of the dealership and land owner agreement regarding a flexible number of vehicles and parking spaces. Brookins said no, he thinks it's a great use, the relationship works well, and it is in the owner's best interest to allow flexibility. Blum referred to the finding regarding the generation of odors, dust, smoke, gas, or vibration. He said he doesn't think they can deny this Conditional Use Permit proposal, but it isn't accurate to say that the proposed use is not anticipated to generate odors, dust, smoke, gas, or vibrations and suggested the wording be changed to state that the proposed use will generate an acceptable amount of those things. Segelbaum agreed with Blum about his proposed re-wording and said he thinks the proposed use is reasonable. He said he thinks it is important to consider cars parking on the street, but the applicant and staff have said that has not been an issue so the proposed use seems appropriate. Blum said he thinks it would be appropriate to require that the lighting on the site be brought into conformance with the current lighting regulations and suggested that be made a condition of approval. Angell noted that condition number six in the staff report states that site lighting must comply with all requirements of the City Code. Blum said he would like it clarified that the existing lighting isn't grandfathered in and that the site will be brought into conformance with the current City Code. Brookins questioned if that applies to both properties on either side of Zane Ave. Zimmerman stated that the focus area is the parking lot on the east side of Zane Ave. Baker summarized the proposed modifications to the conditions and findings as follows: 1. The first condition should be modified to state that storage is authorized for "auto" inventory vehicles only. 2. The second condition should be modified to state that the maximum number of spaces permitted for storage shall be limited to 176 rather than 200. 3. The sixth condition should be modified to state that the site lighting must comply with the requirements in the City Code "without benefit of any legally non-conforming use." 4. Finding number eight should be changed to state that the proposed use is not anticipated to generate "excessive" odors, dust, smoke, gas, or vibrations. Johnson said he is comfortable with allowing storage for 200 vehicles as recommended. Baker stated that if the applicant needs more parking spaces for inventory storage they can come back to the City and ask to amend their Conditional Use Permit. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 7 Brookins stated that "automobile" storage might be vague and questioned how a 1-ton truck might fit into that definition. Johnson suggested saying "car/light truck." Segelbaum agreed that it would be good to clarify what would be allowed. Brookins questioned if the age of the vehicles should be considered. Zimmerman noted that there needs to be an explanation of the impact they are trying to mitigate. Angell added that language regarding the age of the vehicles would be hard to enforce. MOVED by Johnson, seconded by Brookins and motion carried unanimously to recommend approval of Conditional Use Permit #163 subject to the following findings and conditions: Findings 1. Demonstrated Need for the Proposed Use: Standard met. The previous use of the site, as well as staff conversations with local auto dealerships, suggest there is a constant need for additional inventory storage in the City. 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is not inconsistent with the Light Industrial designation in the Comprehensive Plan, which includes such uses as packaging and processing, light assembly and manufacturing, offices and showrooms, and warehousing. 3. Effect on Property Values: Standard met. Given the previous use of the site for inventory storage, there is no anticipated impact of the proposed use on property values in the area. 4. Effect on Traffic: Standard conditionally met. If delivery and pick-up of vehicles is limited to individual trips on and off the site, and large transport vehicles are prohibited, the proposed use is not anticipated to negatively affect traffic flow and congestion in the area. Zane Avenue has the capacity to accommodate the minor increase in traffic that is likely to occur. 5. Effect of Increases in Population and Density: Standard met. Due to the nature of the proposed use (storage), there are no anticipated increases in population or density. 6. Mixed Income Housing Policy: Not applicable. 7. Increase in Noise Levels: Standard conditionally met. If the hours of operation are restricted to those consistent with other activities listed in the City Code, the proposed use is not anticipated to generate noise levels that would impact surrounding properties. 8. Impact of Dust, Odor, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Impact of Pests: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Impact: Standard conditionally met. Maintenance of the vegetated buffer to the east of the parking lot will ensure that the visual impact of the inventory storage is mitigated to the benefit of the adjacent single-family properties. 11. Other Impacts to the City and Residents: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 8 Conditions 1. Storage is authorized for automobile and light truck dealership sales inventory only and shall not extend to other vehicles or equipment. 2. The maximum number of spaces for permitted for inventory storage shall be limited to 176. 3. Vehicle deliveries or loading shall not take place on Zane Avenue or within the parking lot. Inventory vehicles must be delivered or loaded elsewhere and driven to and from the site individually. 4. Hours of operation shall be limited to 7 am to 10 pm, Monday through Saturday. 5. Vegetative screening must be maintained in a strip 60 feet wide along the eastern property line as a visual buffer for the adjacent single-family homes. 6. Site lighting must comply with all requirements of the City Code without benefit of any legally non-conforming use. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Informal Public Hearing —20 Comprehensive Plan Update pplicant: City of Golden Iley P ose: Final review of 40 Comprehensive Plan Update Zimmerma oted that the City has ent the last two and half y updating its Comprehensi Plan. He stated tha tall has received appr ately 50 comments and has made some al adjustments b ed on those comm He explained that the plan has nine chapters a number of pendices and tla welcome statement and a vision statement hav` een added d that the p s now ready for the public hearing portion of the process. '. Baker stated that he likes th clus n e vision statement. Segelbaum commended staff on their hard work. Johns a and stated that in the welcome statement the words immigration status are vag nd that if the Council wants to make a bold statement they should say it. Baker opened the public ring. S in f, d hearing no one wishing to comment, Baker closed the public heari MOVED by John , seconded by lum and m 'on carried unanimously to recommend approval of the option of the 204Comprehens Plan Update. .01 5. D' ussion — Business and Professional Offices. oning District G ner stated that there is an opp unity to modernize thee ' ting code language for e Business and Professional Offic Zoning District. She expla d that staff is r 4 ^ �v Pro AL y. tot 0, _ w , *o tt "rt � 46 v; F Q Z +r+'-'r�.^+c�.. .. y a„rt.� �-*-�,.�L•�_ ,.. .. _ - J. .. -. .. .�..::-«c...a.:-:.+-....�._�.._.:. r,.:..C3 a'.o_-�. _o-... :..�-. .:_,'* ..-:J_ .c-._ _. �. � ... ''Se-a:..�.. F , o � .v { \ C O ;v * ! 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A C:) '� -• w >� `- LO N• N\ U• O0 w, `1 �( _Z o � 1 ) CL) _ � N / 000/ 1 A q /- W VW q 5,00 - \ _co Jon Westlake ' C O P Y BEST, FLANAGAN, LEWIS, SIMONET AND BELLOWS ATTORNEYS AT LAW 1200 FIRST NATIONAL BANK Duii.DING WARD B.LEwis MINNEAPOLIS, MINNESOTA 55402 .JA.MES I.BEST(1902-1969) LEONARD W. SIMONET C-HARLES S.BELLOWS TELEPHONE 33£1-7121 : ROBERT J. FLANAGAN HAROLD C.EVARTS AREA CODE 612 Or COUNSEL A.RCHIBALD SPENCER r ROBERT M.SRARE ROBERT L.CROSBY LEONARD M.A.DDINGTON '{ r}�� `y ROBERT R.BARTH July 18.* 1973 N.WALTER GRAFF ALLEN D.BARNAun THOMAS D.CARLSON " "CASEY A.UNDE.RHILL Mr. D. Janes Nielsen NIELSEN.$ STOCK & BL."CKBU JI, LTD, Sc,ven-Thirty Second Avenue South Minneapolis, lal nnesota 55402 Dear Jim: I am returning to you herewith., for your client's files, a fully executed copy of the agreement bet, een your client, 0 & S Incorporated and my client, the City of Golden Valley, which agreement is dated July 16, 1073, and relates to the rezoning of your client's property in Lindsay's Second addition. Pursuant to the terms of the agreement the Golden Valley Council and staff have requested that your client furnish a recordable form of deed containing restrictive language as follows : "`Phe conveyance made hereby is subject to the express condition that the grantee, its successors and assigns shall (a) use the premises covered hereby for no purposes other than the parking thereon of passenger vehicles and automobiles and (b) that the easterly 60 feet of the premises covered hereby shall be maintained as a landscaped green belt area, all as provided in that certain agreement on file with the City Clerk for the City of Golden Valley, Minnesota, relating to the premises covered hereby and dated July 16, 1973." If your client has not, yet closed the acquisition of this parking lot would you kindly have the seller put the above restrictive covenant in his deed to 0 & S Incorporated. On the other hand if you have already closed would you kindly convey out from 0 &. S Incorporated to a straiman, and then prepare another deed conveying the property back from the strawman to 0 & S Incorporated with the latter deed to contain the restrictive covenant indicated. above. If the latter method of putting this restriction of record is used please provide us with both the deed out to and back from the strawman. Mr. D. James Nielsen -2- If you have any questions about any of this Jim please give me a call; otherwise I shall look for the deed or deeds to be provided in the near future. At the time you send them to me I will cause them to be recorded and thereafter return the originals to you, following their recording. Thanks for your continued. cooperation, Best personal wishes. Sincerely, Robert M. Skare :ELMS db enclosure A G R E E M E N T AGREEMENT, made this day of J cti 1973, by and between 0 & S INCORPORATED (hereinafter referred to as "Proponent") and the CITY OF GOLDEN VALLEY (hereinafter referred to as "City"). 1. The Proponent is desirous of obtaining rezoning to light industrial of that certain property legally described as: That part of Lot 9 lying Northwesterly of a line parallel with and 25 Feet Northwesterly from the Southeasterly line; and all of Lots 12 and 13, Block 1, all in Lindsay' s Second Addition, according to the Plat thereof on file or on record in the Office of the Registrar of Titles in and for the County of Hennepin, State of Minnesota, it being the intent of the Proponent to use the said premises as and for a parking lot to serve and meet the parking needs of Proponent at its light industrial facility located on premises legally described as: Lot 5, except the Northwesterly 55.98 feet thereof, and all of Lots 6, 7 and 8, Block 2, in Lindsay' s Second Addition and Situate in Hennepin County, Minnesota, being registered land as evidenced by Certificate of Title, No. 410850, which latter premises are across the public street (known as Zane Avenue North) from said proposed parking lot area. Proponent and City both acknowledge that until and unless the said proposed parking lot premises are rezoned to light industrial use they cannot be employed for the parking of vehicles relating to and having a connection with Proponent' s business premises across the street therefrom. 2. Both parties hereto further acknowledge that the City has it within its power to grant a rezoning of the proposed parking lot premises for light industrial use, notwithstanding that the proposed parking lot premises are not contiguous to the Proponent' s present business premises zoned light industrial, said authority of the City, and its Planning Commission and Council, being derived from Section 13.01 (9) of the City Zoning Code, which states "where parking space cannot be reasonably provided on the same lot with the principal use, the Council may permit such space to be located on other off-street property in a similar or heavier zoning category, located within 500 feet of the permitted use, measured along lines of public access." 3. As a consideration for obtaining the rezoning of the proposed parking lot premises to a similar zoning category of the Proponent' s business premises located across the street, to-wit: light industrial zoningo Proponent is willing to make the following commitments: (a) Proponent shall never use the premises for which rezoning is sought, i.e. , the proposed parking lot area legally described above, for other than parking passenger vehicles and automobiles. (b) If Proponent ever sells or transfers the proposed parking lot premises, legally described above .n and herein again as follows: That part of Lot 9 lying Northwesterly of a line parallel with and 25 Feet Northwesterly from the Southeasterly line; and all of Lots 12 and 13, Block 1, all in Lindsay' s Second Addition, according to the Plat thereof on file or on record in the Office of the Registrar of Titles in and for the County of Hennepin, State of Minnesota, then in such event any and every instrument of conveyance thereof shall bear an appropriate re- strictive covenant prohibiting the grantee from using said premises for other than parking passenger vehicles and automobiles, except as may be otherwise hereinafter provided for. (c) If Proponent, its successors, or any of its grantees in the chain of title of said proposed parking lot premises shall ever desire to use said premises for other than parking lot purposes they shall then be bound and required to seek specific zoning authority from the City for any such proposed new or alternative use, it being acknowledged and agreed by Proponent that notwithstanding that the property may be then already zoned light industrial this shall in no sense entitle Proponent or any of its successors to use the premises for all purposes generally permitted within a light industrial zone, it being the heart and intent hereof that if the City grants rezoning to light industrial for the proposed parking lot premises this action is being taken by the City only so as to permit said premises to be used for parking passenger vehicles and automobiles auxiliary to and directly related to the use of Proponent' s business premises across Zane Avenue North therefrom. (d) Proponent further acknowledges and agrees that in any deed which it now takes for the proposed parking lot premises there shall be restrictive language limiting the use of the premises to parking passenger vehicles and automobiles if said deed has already been taken athd filed from Proponent' s grantor in the chain of title then -2- Proponent will cause a new conveyance out and back ''to be made, using a strawman grantee, which shall create such a restrictive covenant of record. (e) Proponent further agrees to develop a greenbelt sixty (60) feet in width along the easterly side of said parking lot premises,which shall be planted with grass and nursery-guaranteed trees and shrubs in accordance with a planting plan to be approved by the Director of Building and Zoning for the City of Golden Valley and implemented by Proponent prior to June 30, 1974. 4. For its part City covenants and agrees that in consideration for the restrictions to be placed upon the use of said proposed parking lot premises as stated hereinabove it will take the appropriate action to cause said premises to be rezoned to the light industrial zoning category, and 'I that if said action is not taken by the City prior to September 1, 1973, then this agreement shall be null and void and of no further effect or create any obligation whatsoever on the part of either party hereto from and after said last mentioned date. PROPONENT O & S INCORPORATED By Its President And Its Secretary CITY OF GOLDEN VALLEY By Obert E. Rig s, Mayor And Barkley Om City Manager -3- NIELS EN , STOCK & BLACKBURN, LTD. D.JAMES NIELSEN ATTORNEYS AT LAW WILLIAM A. GREEN ARTHUR J. STOCK SEVEN-THIRTY SECOND AVENUE SOUTH OF COUNSEL BRUCE: W. BLACKBURN MINNEAPOLIS. MINN. 55402 STEVEN J.TIERNEY TELEPHONE 338-0795 August 15, 1974 Mr. Jon Westlake Planning Department City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Dear Jon: I am returning to you herewith the Agreement which is dated August 5, 1974 and which pertains to the July 16 , 1973 and September 17 , 1973 Agreements applicable to the Oken' s parking lot. You have also asked for the legal description of the Oken' s parking lot as finally determined. The parking lot is now described on the sheet attached hereto. Should you have any questions, please don't hesitate to give me a call. Warmest regards. eel1 y y rs, DJN:vbo amen Nielsen enclosures rs' Nielsen TRAC tI i Tiiat part of Lots I and 2 lying Southeasterly of the Northeasterly extension of the Northwesterly line of the Southeasterly 35 feet of Lot 6 , EXCEPT the Southwesterly 60 feet thereof; Lot 9 , EXCEPT that part lying Southeasterly of a line parallel with and 25 feet northwesterly from the Southeasterly line of said Lot ; Lot 12 , that part of said Lot descri�d as follows : Clomr.enci.iq at the Northwesterly cor- ner of said Lot, the point of beginning of the excluded oortion of said Lot thence Northeasterly along the tiortherly Lot line of said Lot, a distance of 60 feet; thence Scutheasterl.v at a 90 degree angle to said Northerly lot line , to a poi-,,t wj,,,Jcjj is on the northeasterly extension of the Northwesterly line of said Lot 9 and which is 60 fvet Northeasterly of the Northeasterly corner of said Lot 9 ; thence Eouthwesterly along sairi "lortheastorly extension of the Northwesterly lir* of said Lot 9 , a distance of 60 feet to a -,-pint on the lvvestarIY I — L't-Ot IA is '1180 the ticrtheast c Lc-t 91 thonce Northwesterly along the Westerly Lot liry O 14' to the point of I*qinninq; all of Lot 13 ; all in Block 1, LINDSAY'S F"C accoreinq to the plat thereof on file and of record rIfF4^Ak of ttllo Ro"I i a t'rmv- e'f Ti + I a,0 ir; U'-.A fe-�V- T I fxnnr'y�i n ('n%In t1v 5 n J A G R E E M E N T AGREEMENT, made this day day of -8e,t1974 , by and between ZANE PROPERTIES, INC. (hereinafter referred to as "Proponent") and the CITY OF GOLDEN VALLEY (hereinafter referred to as "City") . 1. The Proponent is the successor in interest and title to certain property legally described as follows: "That part` of Lot 9 lying Northwesterly of a line parallel with and 25 feet North- westerly from the Southeasterly line; and all of Lots 12 and 13, Block 1, all in Lindsay' s SecDnd Addition, according to the Plat thereof on file or on record in the Office of the Registrar of Titles in and for the County of Hennepin, State of Minnesota. "That part of Lots 1 and 2 lying Northwesterly of the Northeasterly extension of the Northwesterly line of the Southeasterly 35 feet of Lot 6, all in Block 1, Lindsay' s Second Addition, according to the Plat thereof on file or on record in the Office of the Registrar of Titles in and for the County of Hennepin, State of Minnesota." 2. The Proponent and City entered into certain agreements dated respectively July 16, 1973 and September 17 , 1973 wherein Proponent agreed to certain use restrictions, specifically the use of portions of said premises for parking lot purposes only and also specifically with respect to the maintenance of a 60- foot greenbelt along the easterly side of said premises. 3. Proponent and City now wish to amend each of said agreements, and do hereby amend each of said agreements, to exclude from the coverage thereof and to void and abrogate said use restrictions as with respect to the portion of the above-described premises legally described as follows: "That part of the Southwesterly 60 feet of Lots 2 and 12 , Block 1, Lindsay's Second Addition, lying southeasterly of ti northeasterly extension of the north- westerly line of the southeasterly 35 feet of Lot 6 in said Block 1 and lying northwesterly of the northeasterly extension of the northwesterly line of Lot 9 in said Block 1. " 4 . Proponent and City acknowledge and agree that in all other respects said agreements dated July 16, 1973 and September 17, 1973 are valid and subsisting agreements and are binding and controlling upon the use of the remaining premises had this amendment not been made, and in all respects except as hereby amended are ratified and confirmed. PROPONENT ZANE PROPERTIES, INC. By ' C. Alvin Oken President M-arshall A. SherrWn Secretary CITY OF GOLDEN VALLEY By R Bert E. Riggs Mayor And Barkley G. Om1,7111 City Manager -2- Sec. 113-93. - Light Industrial Zoning District. (a) Purpose. The purpose of the Light Industrial Zoning District is to provide for the establishment of warehousing, offices, and light industrial developments. (b) District Established. Lots shall be established within the Light Industrial Zoning District in the manner provided for in Section 113-29. The district established and/or any subsequent changes to such district shall be reflected in the Official Zoning Map of the City as provided in Section 113-56. (c) Principal Uses. The following principal uses shall be permitted within the Light Industrial Zoning District: (1) Offices (2) Warehouses (3) Wholesale-retail distribution centers (4) Electronics manufacturing (5) Food packaging and processing; provided, however, that no processing shall involve any cooking, heating, smoking, soaking, or marinating procedures (6) Assembly and/or fabricating exclusive of sheet metal or steel fabricating, foundries, and similar uses except for the fabricating of sheet metal as it is used for the heating, ventilation, and air conditioning business (7) Other light manufacturing uses that would not constitute a nuisance or health hazard to surrounding or adjacent residential or commercial districts (8) Essential services, Class I and Class III (9) Temporary retail sales in accordance with this section (10) Sexually oriented businesses (11) Breweries (limited and associated retail use such as merchandise related to the brewery may be sold) (12) Taprooms that occupy up to 50 percent of the gross floor area of the brewery (limited and associated retail use such as merchandise related to the brewery may be sold in the taproom) (13) Micro-distilleries (limited and associated retail use such as merchandise related to the microdistillery may be sold); and (14) Cocktail rooms that occupy up to 50 percent of the gross floor area of the microdistillery (limited and associated retail use such as merchandise related to the microdistillery may be sold in the cocktail room). (d) Accessory Uses. The following accessory uses shall be permitted in the Light Industrial Zoning District: (1) Essential services, Class II. (e) Conditional Uses. The following uses may be allowed as conditional uses after review by the Planning Commission and approval by the City Council in accordance with the standards and procedures set forth in this chapter: (1) Building materials yards(including inside and outside storage) (2) Public garages for repairing and storing motor vehicles (3) Laundries and dry-cleaning plants (4) Animal hospitals where domestic animals are received for treatment, care, and cure by a duly licensed veterinarian (5) Ball fields and other recreation facilities (6) Research and development laboratories and pilot plant operations incidental thereto (7) Greenhouses with no outside storage, including an outside growing area no larger than the greenhouse building area. Retail sales may be permitted only where located inside and incidental to a wholesale business (8) Packaging and/or bottling of soft drinks or dairy products (9) Bakeries(commercial-wholesale) (10) Child care centers, provided that said facilities serve only dependents of persons employed on the same premises as are otherwise permitted by this chapter (11) Health, fitness, and/or exercise facilities, including dance studios, gymnastics training, weight lifting studios, aerobic exercise, and gymnasiums (12) Heliports (13) Food packaging and processing that involves cooking, heating, smoking, soaking, or marinating procedures (14) Child care centers (15) Truck/van terminals (16) Medical clinics (17) Trade schools or training centers (18) Adult day care center (19) Drive-through bank facilities with frontage on a collector or minor arterial street (20) Accessory retail services and/or sales incidental to a permitted use, conducted in an area less than 10 percent of the building's gross floor area (21) Recycling drop-off facilities (22) Recycling facilities (23) Taprooms that occupy 50 percent or more of the gross floor area of the brewery (limited and associated retail use such as merchandise related to the brewery may be sold in the taproom) (24) Cocktail rooms that occupy 50 percent or more of the gross floor area of the microdistillery (limited and associated retail use such as merchandise related to the microdistillery may be sold in the cocktail room) (25) Principal or conditional uses in buildings taller than 45 feet in height; and (26) Surface lot storage of automobile sales inventory. (f) Principal Structures. Principal structures in the Light Industrial Zoning District shall be governed by the following requirements: (1) Setback Requirements. The following setbacks shall be required for principal structures in the Light Industrial Zoning District: a. Front Setback. 1. The required minimum front setback shall be 35 feet from any front lot line along a street right-of-way line. All front yards shall be maintained as landscaped green areas. 2. For lots facing an R-1 or R-2 Zoning District across a public street, the yard abutting that street shall not be less than 75 feet from the right-of-way line of the street to the structure. b. Side and Rear Setbacks. 1. For lots adjoining an R-1 or R-2 Zoning District, the required side yards shall be no less than 100 feet in width and the required rear yards shall be no less than 100 feet in depth. 2. For lots adjoining an R-3, R-4, Business and Professional Office, Institutional, or 1-394 Mixed Use Zoning District, the required side yards shall be no less than 50 feet in width and the required rear yards shall be no less than 50 feet in depth. 3. For lots adjoining a Commercial, Light Industrial, or Industrial Zoning District or railroad right-of-way, the required side yards shall be no less than 20 feet in width and the required rear yards shall be no less than 20 feet in depth. 4. One-half of the required side and rear yards, as measured from the lot line, shall be landscaped, planted, and maintained as a buffer zone. (2) Height Restrictions. No building or structure, other than water tanks, water towers, or essential service communication structures as provided for in this chapter, shall be erected with a height in excess of four stories or 45 feet, whichever is less, in the Light Industrial Zoning District. All necessary mechanical equipment and elevator penthouses will not be included in computation of building height. The City Council may grant a conditional use permit for a taller building. (g) Accessory Structures. Accessory structures in the Light Industrial Zoning District shall be governed by the following requirements: (1) Location and Setback Requirements. The following location regulations and setbacks shall be required for accessory structures in the Light Industrial Zoning District: a. Location. A detached accessory structure shall be located completely to the rear of the principal structure, unless it is built with frost footings. In that case, an accessory structure may be built no closer to the front setback than the principal structure. b. Front Setback. Accessory structures shall be located no less than 35 feet from the front lot line. c. Side and Rear Setbacks. Accessory structures shall be located no less than the required setback for principal structures in the Light Industrial Zoning District from a side or rear lot line. d. Cornices and Eaves. Cornices and eaves may not project more than 30 inches into a required setback. e. Separation Between Structures. Accessory structures shall be located no less than 10 feet from any principal structure and from any other accessory structure. f. Alleys. Accessory structures shall be located no less than 10 feet from an alley. (2) Height Restrictions. No accessory structure shall be erected in the Light Industrial Zoning District with a height in excess of one story, which is 10 feet from the floor to the top horizontal component of a frame building to which the rafters are fastened (known as the "top plate"). For the purposes of this regulation, the height of a shed roof shall be measured to the top plate. Attic space in accessory structures shall be used only for storage and/or utility space. (3) Number and Size. Only one accessory structure shall be allowed on each lot and no accessory structure shall be larger in size than the principal structure. In no case shall an accessory structure be greater than 1,000 square feet or less than 120 square feet in area. Accessory structures include storage buildings, detached sheds, greenhouses, gazebos and other shelters. Accessory structures not used solely for storage and related activities shall have open sides from floor to ceiling, except that they may have railings and temporary screening (used only on two sides at a time), all constructed in accordance with the building code. (4) Design. All accessory structures constructed after the construction of the principal structure must be designed and constructed of similar materials as determined by the City Manager or his/her designee. (5) Parking Structures and Garages. Parking structures and garages shall not be considered accessory structures if they are used to meet the required number of parking spaces. (h) Lot Coverage. No building or structure, or group thereof, shall occupy more than 50 percent of the total land area of any lot or parcel in a Light Industrial Zoning District. (Code 1988, § 11.35; Ord. No. 546, 9-18-1981; Ord. No. 573, 8-27-1982; Ord. No. 609, 11-11- 1983; Ord. No. 643, 11-16-1984; Ord. No. 664, 7-12-1985; Ord. No. 674, 12-27-1985; Ord. No. 712, 6-23-1988; Ord. No. 50, 2nd Series, 11-21-1990; Ord. No. 80, 2nd Series, 11-28-1991; Ord. No. 82, 2nd Series, 2-27-1992; Ord. No. 118, 2nd Series, 9-22-1994; Ord. No. 252, 2nd Series, 7-26-2001; Ord. No. 264, 2nd Series, 12-13-2001; Ord. No. 271, 2nd Series, 11-15-2002; Ord. No. 272, 2nd Series, 10-15-2002; Ord. No. 274, 2nd Series, 12-27-2002; Ord. No. 326, 2nd Series, 4-15-2005; Ord. No. 344, 2nd Series, 5-25-2006; Ord. No. 346, 2nd Series, 7-1-2006; Ord. No. 427, 2nd Series, 12-25-2009; Ord. No. 536, 2nd Series, 1-16-2015; Ord. No. 540, 2nd Series, 1-30-2015; Ord. No. 546, 9-18-1981; Ord. No. 567, 2nd Series, 7-30-2015; Ord. No. 591, 2nd Series, 3-10-2016) SugrN�-r-r� As PAe--r oe- T*e- Ac, "A !,row-t y - *"iNc, L,-r AT I10A Z*t4,e Ave November 24, 2018 Mr. Shep Harris, Mayor City of Golden Valley Golden Valley City Hall 7800 Golden Valley Road Golden Valley, Minnesota 55427 Dear Mr. Mayor: The City Council is considering issuing a conditional use permit (CUP)to Shapco Printing, Inc. owned by Joel Shapiro who has been a tenant of IMP LLC owned by Michael and Sally Abrams since January 6, 2014. The building is located on the west side of Zane at 1109 Zane Avenue North and their parking lot is on the east side of Zane Avenue North, directly east and across the street. The CUP is to allow non- auxiliary cars to park in this east side lot. The Council is set to meet December 4, 2018 to consider this CUP. In 1973,the owner, Oken's, wanted to expand their building, needed additional parking and bought the east side property and requested a rezoning to Light Industrial. In exchange for rezoning the property to Light Industrial, the City negotiated a legally binding, recorded deed restriction dated September 17, 1973 allowing for"parking passenger vehicles and automobiles auxiliary to and directly related to use of proponent's business premises across Zane Avenue North". In a separate recorded agreement dated September 17, 1973, a 60'wide "green belt"was established on the east side of the parking lot abutting the residences also in consideration of the rezoning and to provide a screen from the parking lot. In the recent past,the lot has been regarded and fill added raising the land's elevation. Since then the lot has been used to store cars from a nearby car dealership(s). The City contends that the deed restriction must be removed for a conditional use permit to be issued because the cars are "not auxiliary to"Shapco's business. The residents to the east of the parking lot are against removing the deed restriction for the following four reasons: Sec. 113-30.-Conditional Uses (b) states that a CUP may be made by"any government body, department, board, commission, or by any person, individual or corporate, having a legal interest in the property". Mr. Abrams is the owner of the property and should be submitting the application not the tenant Mr. Shapiro. The CUP is recorded on the Certificate of Title and follows the property. Therefore, it is inconceivable that someone can change a deed/title to something they don't own. Sec. 113-30.-Conditional Uses. The spirit of the 9/17/73 agreement was to tie the building and the parking lot together to meet the building's parking space requirement and to protect the abutting neighbors from truck and other types of vehicle parking. Issuing a CUP would mean the building no longer needs to abide by the parking space requirement. In addition, because it is recorded on the title, Pg. 1 of 2 w/add'I signature sheet Pg. 2 of 2 w/add'I signature sheet it cancels and supersedes the recorded deed restriction going forward. This is a misuse of a CUP and unacceptable to the neighborhood and to the City. To the neighbors it is a way to alter the property's title/deed and cancels the deed restriction forever;to the City it is a way to circumvent the City's Ordinances. Third, the 9/17/73 deed restriction states that the owner and successors( proponents) use the lot as a parking lot and even though it is"already zoned Light Industrial this shall in no sense entitle proponent or any of its successors to use the premises for all purposes generally permitted within a light industrial zone". Even though the CUP is to allow car parking, it is contrary to the restriction of parking car vehicles "directly related to the use of the Proponents business across Zane Avenue North". The residents are against approving this CUP as it is against the spirit of the agreement and will erase this 9/17/73 agreement. Fourth,the ramifications of removing the deed restriction, including that stated above, was brought up but not discussed at the November 13, 2018 Planning Commission meeting. Before a decision is made, the residents want to know the consequences of lifting the deed restriction; ie., what the land could ultimately become, the size/height, elevation, drainage, etc. If this CUP is unwisely approved, the residents would like the 60'green belt to be 'reinforced' now to mitigate the effects of any future development; ie, raise the height of the belt and plant with year round plant screenings (evergreens) and other effective screening plants. Thank you for your consideration. Attached are signatures of residents that abut or are concerned and are against issuing this CUP.—3q4-6 CLC�- Sincerely, 6CLC�- Sincerely, The Neighbors to the east of 1109 Zane Avenue North CC. Ms.Joanie Clausen, Council Member Mr. Larry Fonnest, Council Member Mr. Steve Schmidgall, Council Member Ms. Gillian Rosenquist, Council Member Mr.Jason Zimmerman, Planning Manager r r6 ' i a d . O T j ! H t � O L u -C-), cy v .._ V £ D v 4 a, MM CL 0ro5 N z° J ..1� c 4- 1ST 7J'_ ` •{ `--^.1 A C C 1 u m IQ czy . �, Ln Ln a GJ a D U O cu u N w12 tif 0 �o 0 c f° d 00 rl N O Z tki oj N cu 2 `_ .Si — �-�' RESOLUTION NO. 18-77 RESOLUTION TO AMEND AGREEMENT WITH O & S INCORPORATED AND ITS SUCCESSORS IN INTEREST WHEREAS, the City Council for the City of Golden Valley has debated the restrictions contained in the Agreement between O & S Incorporated and the City of Golden Valley dated July 16, 1973 and amended by the First Amendment to the Agreement dated September 17, 1973 and the Second Amendment dated August 5, 1974 (collectively, the “Agreement”); and WHEREAS, the Agreement covers the following described tracts of land: Lot 13 and the Northwesterly 85.00 feet of Lot 9, also the northeasterly 40.00 feet of the northwesterly 110.00 feet of Lot 12 and that part of Lot 12 lying southeasterly of the northwesterly 110.00 feet thereof, also the northeasterly 65.00 feet of Lot 1 and that part of Lot 2 lying southeasterly of the northeasterly extension of the southeasterly line of the northwesterly 90.00 feet of Lot 6 all in the plat of Lindsay’s Second Addition, Block 1, according to the recorded plat thereof, Hennepin County, Minnesota. WHEREAS, the Agreement contains a deed restriction which prohibits use of the property for anything other than “parking passenger vehicles and automobiles auxiliary to and directly related to the use of Proponent’s business premises across Zane Avenue North therefrom” (the “Restrictions”); and WHEREAS, the City Council finds that it is in the City’s best interest to expand the permitted uses of the property beyond those currently allowed by removing the Restrictions. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley that said Agreement be amended to terminate the Restrictions, that the City Attorney is authorized and instructed to prepare an amendment to the Agreement terminating the Restrictions, and that the Mayor and City Manager are hereby authorized to sign said amendment. Adopted by the City Council of Golden Valley, Minnesota this 4th day of December, 2018. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk ORDINANCE NO. 648, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 163 Parking Lot to the east of 1109 Zane Avenue North Shapco Printing Inc., Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 113 entitled “Zoning” is amended in Section 113-55, Subd. b, and Section 113-93, by approving a Conditional Use Permit for a certain tract of land (parking lot) located east of 1109 Zane Avenue North, thereby allowing for surface lot storage of automobile sales inventory in the Light Industrial Zoning District. This Conditional Use Permit is approved based on the findings of the Planning Commission pursuant to City Code Section 113-30, Subd. d, which findings are hereby adopted and incorporated herein as follows: 1. Demonstrated Need for the Proposed Use: Standard met. The previous use of the site, as well as staff conversations with local auto dealerships, suggest there is a constant need for additional inventory storage in the City. 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is not inconsistent with the Light Industrial designation in the Comprehensive Plan, which includes such uses as packaging and processing, light assembly and manufacturing, offices and showrooms, and warehousing. 3. Effect on Property Values: Standard met. Given the previous use of the site for inventory storage, there is no anticipated impact of the proposed use on property values in the area. 4. Effect on Traffic: Standard conditionally met. If delivery and pick-up of vehicles is limited to individual trips on and off the site, and large transport vehicles are prohibited, the proposed use is not anticipated to negatively affect traffic flow and congestion in the area. Zane Avenue has the capacity to accommodate the minor increase in traffic that is likely to occur. 5. Effect of Increases in Population and Density: Standard met. Due to the nature of the proposed use (storage), there are no anticipated increases in population or density. 6. Mixed Income Housing Policy: Not applicable. 7. Increase in Noise Levels: Standard conditionally met. If the hours of operation are restricted to those consistent with other activities listed in the City Code, the proposed use is not anticipated to generate noise levels that would impact surrounding properties. 8. Impact of Dust, Odor, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Impact of Pests: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Impact: Standard conditionally met. Maintenance of the vegetated buffer to the east of the parking lot will ensure that the visual impact of the inventory storage is mitigated to the benefit of the adjacent single-family properties. 11. Other Impacts to the City and Residents: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: Ordinance No. 648 -2- December 4, 2018 1. Storage is authorized for automobile and light truck dealership sales inventory only and shall not extend to other vehicles or equipment. 2. The maximum number of spaces for permitted for inventory storage shall be limited to 176 and sufficient parking spaces to satisfy the zoning requirements for the business at 1109 Zane Avenue North shall be maintained. 3. Vehicle deliveries or loading shall not take place on Zane Avenue or within the parking lot. Inventory vehicles must be delivered or loaded elsewhere and driven to and from the site individually. 4. Hours of operation shall be limited to 7 am to 10 pm, Monday through Saturday. 5. Vegetative screening must be maintained in a strip 60 feet wide along the eastern property line as a visual buffer for the adjacent single-family homes. 6. Site lighting must comply with all requirements of the City Code without benefit of any legally non-conforming use. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Section 2. The tract of land affected by this ordinance is legally described as follows: Lot 13 and the Northwesterly 85.00 feet of Lot 9, also the northeasterly 40.00 feet of the northwesterly 110.00 feet of Lot 12 and that part of Lot 12 lying southeasterly of the northwesterly 110.00 feet thereof, also the northeasterly 65.00 feet of Lot 1 and that part of Lot 2 lying southeasterly of the northeasterly extension of the southeasterly line of the northwesterly 90.00 feet of Lot 6 all in the plat of Lindsay’s Second Addition, Block 1, according to the recorded plat thereof, Hennepin County, Minnesota. Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 4th day of December, 2018. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/ Kristine A. Luedke Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 60-day Deadline: December 10, 2018 Agenda Item 4. B. Public Hearing - Preliminary Plat Approval - Nelson Addition - 1320 Fairlawn Way Prepared By Emily Goellner, Associate Planner/Grant Writer Summary David Pemberton of Sathre-Bergquist, representing property owner Mitch Nelson, is proposing to consolidate excess right of way with the Nelson’s property located at 1320 Fairlawn Way. The excess land was owned by MnDOT for several years for the construction of I-394 and the interchange with Hwy 100. The adjacent frontage road was turned back to the City in 2013 and the excess land was deeded to the City in 2016. The City recently transferred the land to the Nelson’s for consolidation. There is one existing single-family home at 1320 Fairlawn Way, which would remain under this proposal. This lot is 12,508 square feet. It is guided for Low Density Residential use in the Comprehensive Plan and zoned Single Family Residential (R-1). The excess right-of-way is 6,177 square feet in size and it is not large enough to be buildable under R-1 Zoning District standards. When combined, the total lot size will be 18,685 square feet. The combined lot would meet minimum lot size and width requirements for the R-1 Zoning District. The applicant is not planning any improvements to the property at this time. The lot is surrounded by single-family homes, I-394, and Hwy 100. The Engineering Division worked with the applicant throughout the course of the land transfer and has reviewed the application, survey, and proposed plat. Engineering has no comments or concerns and recommends approval of the lot consolidation. The Fire Department has reviewed the application and has no comments or concerns. The Planning Commission unanimously recommended approval (6-0) at its meeting on November 13, 2018. A letter describing the proposed subdivision was sent to property owners within 500 feet. To date, staff has not received any comments or concerns regarding this proposal. Findings According to Section 109-121 of the City Code, the following regulations govern approval of Minor Subdivisions (lot consolidations): 1. A minor subdivision shall be denied if the proposed lots do not meet the minimum area and dimension requirements for the Zoning District in which they are located, or if vehicular access is not provided from an abutting improved street. The proposed lot meets the requirements of the Single Family Residential (R-1) Zoning District. 2. A minor subdivision may be denied if the City Engineer determines that the lots are not buildable. The City Engineer finds that the combined lot is buildable. 3. A minor subdivision may be denied if there are no sewer and water connections available or if it is determined by the City Engineer that an undue strain will be placed on City utility systems by the addition of the new lots. The lot consolidation would not place an undue strain on City utility systems. 4. Approval of the minor subdivision shall be conditioned on the granting of certain easements to the City. Easements along all property lines are required and shown on the preliminary plat. 5. If public agencies other than the City have jurisdiction of the streets adjacent to the minor subdivision, the agencies will be given the opportunity to comment and approval may be conditioned on the requirements of the outside agency. Not applicable. 6. The City may ask for a review of title if required by the City Attorney for dedication of certain easements. The City Attorney will determine if such a title review is necessary prior to approval of the Final Plat. 7. The minor subdivision may be subject to park dedication requirements. A park dedication fee is not required for this subdivision since the lots were previously platted. 8. The conditions spelled out shall provide the only basis for denial of a minor subdivision. Approval will be granted to any application that meets the established conditions. Staff finds all conditions have been met. Attachments • Location Map (1 page) • Planning Commission Minutes dated November 13, 2018 (2 pages) • Memo to the Planning Commission dated November 13, 2018 (2 pages) • Plans submitted October 29, 2018 (2 pages) Recommended Action Motion to approve the Preliminary Plat for Nelson Addition - 1320 Fairlawn Way, subject to the following condition: 1. The City Attorney shall determine if a title review is necessary prior to approval of the Final Plat. A Certificate of Title or Abstract of Title must be submitted to the City Attorney prior to the approval of Final Plat. Subject Properties: 1320 Fairlawn Way and parcel to the north 1315 4410 4440 1325 e� 1345 4450 holG, s 1340 1345 4435 1415 1410 1415 1400 1405 1420 4520 1415 = 1420 4500 1430 m 4420 4340 1425 0 4400 143S 1430 4350 1440 1435 4515 1450 1445 1450 > 1145 1500 1445 4501 ��On�`7�N 4417 �p 5101510 4401 . 1505 1510 2 1505 7505 L - 4349 Regular Meeting of the Golden Valley Planning Commission November 13, 2018 A regular meeting of the Planning mmission was held at the Golden Valley City Hall, uncil Chambers, 7800 Golden V ley Road, Golden Valley, Minnesota, on Tuesday, No er 13, 2018. Chair Baker c ed the meeting to order at 7:02 pm. Those prese re Planning Com issioners Angell, Ba m, Brookins, Johnson, and Segelbaum. ent were lanning Man ason Zimmerman, Associate Planner/Grant Writer Emi y ne and Ad rative Assistant Lisa Wittman. Commissioner Pockl was absent. 1. Approval of Minute October 2 18, Regular PI ning Commission MOV y Johnson, seconded by lura and motion carried unanimo to approve the er 22, 2018, minutes as sub itted. 2. Informal Public Hearing — Lot Consolidation — 1320 Fairlawn Way — Nelson Addition — SU10-10 Applicant: Sathre-Bergquist, Inc. Address: 1320 Fairlawn Way Purpose: To combine two existing parcels of land. Goellner explained the applicant's proposal to consolidate a parcel of excess land from MnDOT highway construction that is too small to be buildable and the property at 1320 Fairlawn Way into one single family lot. She referred to aerial photos and drawings of the property and explained that the lot meets the requirements of the Zoning Code and the eight conditions for approval or denial listed in the City Code. Baker asked how often the City gives excess land to property owners. Goellner said it doesn't happen often and that there are only a few parcels of land that have been turned back to the City from highway construction. Segelbaum asked if the property would now be considered a corner lot. Goellner said yes and explained that the front setback of 35 feet would now apply to the north property line along Wayzata Blvd. and to the east property line along Fairlawn Way. She added that the existing shed is located a little too close to the new north property line, but it is grandfathered in and that the lot itself meets all of the Zoning Code requirements. Blum said he realizes this benefits the City as we will no longer have to maintain the property and asked there are any other benefits. Goellner stated that the land would become taxable. Minutes of the Golden Valley Planning Commission November 13, 2018 Page 2 Johnson noted that when MnDOT acquired the lot it was larger and there was a home on it. Goellner agreed and stated that the home was removed for highway development. Angell asked if the homeowner at 1320 Fairlawn Way contacted the City about obtaining the remnant parcel. Goellner said she wasn't sure how the process started but that the homeowner has done the survey and the title work. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Segelbaum said the findings seem valid and that the proposal seems to meet the requirements for a lot consolidation. MOVED by Blum, seconded by Segelbaum and motion carried unanimously to recommend approval of the proposed Lot Consolidation of 1320 Fairlawn Way and the remnant parcel to the north subject to the following condition: 1. The City Attorney shall determine if a title review is necessary prior to approval of the Final Plat. A Certificate of Title or Abstract of Title must be submitted to the City Attorney prior to the approval of Final Plat. Informal Public Hearing — C ditional Use Permit— 1109 Zane Avenue North — CU-163 A cant: Shapco Printin Inc. Addres 1109 Zane Ave e North �5 Purpose: allow for su ce lot storage utomobile sales inventory in the Li Industrial oning Distri, Zimmerman explained the a can pr sal to use the parking lot across the street to the west of 1109 Zane Aven or surface lot storage of automobile sales inventory. He stated that a similar by a different dealership has occurred at this location in the recent past and t s have been made to the Zoning Code which make this type of use a Co conal se, s ity review and approval is now required. He added that there is ed restri ion on t arking lot that limits the use of the property that will be oved. Segelbaum a d if the removal of a deed restrictio ' a part of this Conditional Use Permit pro s. Zimmerman said n , it is a separate pro s that will occur simulta usly. Zi erman described the existing onditions which includes: 22 arking stalls, a rmwater pond to the south, tree and vegetation which provides screening to city 0 golden va � Planning Department 763-593-8095/763-593-8109(fax) Date: November 13, 2018 To: Golden Valley Planning Commission From: Emily Goellner, Associate Planner/Grant Writer Subject: Informal Public Hearing on Preliminary Plan for 1320 Fairlawn Way Lot Consolidation Summary David Pemberton of Sathre-Bergquist, representing property owner Mitch Nelson, is proposing to consolidate excess right of way with the Nelson's property located at 1320 Fairlawn Way. The excess land was owned by MnDOT for several years for the construction of 1-394 and the interchange with Hwy 100. The adjacent frontage road was turned back to the City in 2013 and the excess land was deeded to the City in 2016. The City recently transferred the land to the Nelson's for consolidation. There is one existing single-family home at 1320 Fairlawn Way, which would remain under this proposal. This lot is 12,508 square feet. It is guided for Low Density Residential use in the Comprehensive Plan and zoned Single Family Residential (R-1). The excess right-of-way is 6,177 square feet in size and it is not large enough to be buildable under R-1 Zoning District standards. When MnDOT acquired it for highway development in 1985, this lot was larger and a home was located there. When combined, the total lot size will be 18,685 square feet. Since the minimum lot size in the R-1 Zoning District is 10,000 square feet, the combined lot could not be split later in order to build two new homes. The combined lot would also meet the minimum lot width requirements. The applicant is not planning any improvements to the property at this time. The lot is surrounded by single-family homes, 1-394, and Hwy 100. A letter describing the proposed subdivision was sent to property owners within 500 feet. To date, staff has not received any comments or concerns regarding this proposal. The Engineering Division worked with the applicant throughout the course of the land transfer and has reviewed the application, survey, and proposed plat. Engineering has no comments or concerns and recommends approval of the lot consolidation. The Fire Department has reviewed the application and has no comments or concerns. 1 Evaluation According to Section 109-121 of the City Code, the following are the regulations governing approval of lot consolidations: 1. A minor subdivision shall be denied if the proposed lots do not meet the minimum area and dimension requirements for the Zoning District in which they are located, or if vehicular access is not provided from an abutting improved street. The proposed lot meets the requirements of the Single Family Residential (R-1) Zoning District. 2. A minor subdivision may be denied if the City Engineer determines that the lots are not buildable. The City Engineer finds that the combined lot is buildable. 3. A minor subdivision may be denied if there are no sewer and water connections available or if it is determined by the City Engineer that an undue strain will be placed on City utility systems by the addition of the new lots.The lot consolidation would not place an undue strain on City utility systems. 4. Approval of the minor subdivision shall be conditioned on the granting of certain easements to the City. Easements along all property lines are required and shown on the preliminary plat. 5. If public agencies other than the City have jurisdiction of the streets adjacent to the minor subdivision,the agencies will be given the opportunity to comment and approval may be conditioned on the requirements of the outside agency. Not applicable. 6. The City may ask for a review of title if required by the City Attorney for dedication of certain easements. The City Attorney will determine if such a title review is necessary prior to approval of the Final Plat. 7. The minor subdivision may be subject to park dedication requirements. A park dedication fee is not required for this subdivision since the lots were previously platted. 8. The conditions spelled out shall provide the only basis for denial of a minor subdivision. Approval will be granted to any application that meets the established conditions. Staff finds all conditions have been met. Recommended Action Staff recommends approval of the proposed lot consolidation subject to the following conditions: 1. The City Attorney shall determine if a title review is necessary prior to approval of the Final Plat. A Certificate of Title or Abstract of Title must be submitted to the City Attorney prior to the approval of Final Plat. Attachments: Location Map (1 page) Plan submitted October 29, 2018 (2 pages) 2 o g r Z N o'o t0 z � � z W 5t 9�9 u B8 g` u Sg � m �o�rrc 'oorcawww �p � toa � �p m`m'au 'auffiw�� Aga �> a s > d o - > . g g� E w oWw w w a J `>w Q p W ��w �srca� a`? mo 0 o z � E y e 11 �a a• x QO.N ww a -.® o ° r i z �s ® m X 5 3 `. �' a" s J w w" a z< b �W~ Cf) 3s�ug�awww`ou �p wboeeee®1�© [}O7®� mo$ ,� Z• 8,� a �g Mo ,�5� a S aw ; s it'I \ �`aU We �o Ss mg o z1 z a"c'. k ig9 >3iiva � << � � oJ r " 5g g pq ee F w Q P _ -. .__--- U cai a V uuSi a vii d e E �: S rc ui®v0 0Q�t ®o ®®0 ©® Wu W w 0 .a p J 1 J J LLJ soup > a= Ur > Z 3 111 P9] >�_ 111 1 11 � Nd C!r� J M N 1 >- PAF Ulf *1D9uj 1P W W QQZaj 111 "959 g�$.00 ^ O w V/Q� /� S Ae 59-2a' 1W 0bW RAINA 1 0 1 x 1 NII°29111 pROP�15E'fYD EASEMENT __ — 1 &S Sb 4-1 3 m 1 O MAJ MO81P 511x61-— 11 & cj// (b �?��• 11 ����— /fir Z 1 11 -' 14.71m_-�i 7 c I ° 1 N gr 11 o f \ \ 8980 E%IST1N0 HOUSE 1. d. E \\\ r o 0 111 \ C' <I t M \ CA 21 \ \1QQNnlulw o9 � _� 1 - aU Clpy.V1 m \ o g oSw�,mw2 1 z�op� z-' : o613F � mrc 26 \ W 1 UZ W06i�)�°ZU 2r N K 1 Q 2�FywZ1�ZFOSF 1 U ?ZW mr ymm2 `s ooH F \ H 1 "�'� --PROPOSED DRAINAGE \w Pg95` UTILITY EASEMENT O __ -1 1 \ 99 9 __—__ v 898.2 3Nl ; m T33�u v 9`izs aio iob S9'SS 3,IIO,Liq -� 94IZc dl n06 YY'yV�v - 04'41 3„91,Z4,4pS CJ EJ m B � oW � C, I I O II`4��nVl�✓1r✓ o � c E, .az z ��I ASI �E a7i a E F 666 �N (NW29'2 W 144.21 z 2g 0 0 9 rill p6Mo • QQ �Qb�o� 01 11 I an 3 m \ g 1 s is \ �, 0 ^✓ i I co Z 9v *60 J 1 Z I aft L�' 'f61 ty °N ii 01S SC I - ' uOu \ = 1 0 1 Io,L'.aos i or•rl � �p 99'99 3„ �s I3.81,Z1.j'05 � z o 2 a gN Z 9 S Oa • ♦Z'3DN'SZO'dMl'0['035 JD O M3LWIl0 l5v3NlMS 3NL 30 3Nn ism zb1 �1 .T 14_� I °.� I yi ILT9BZ 3.99,OZ,OON — I — _ I i= I 6Y'65fZ 3.991OZ.00Nis S — W od 12 m � y gg � m 3 g� �T �•o� ��c .. c N o z gg g em S 01 Tj� B� r U. s > 5 >y"� z LL 3 y G All! is T kl „ Z cn }.9 rOn 6i �^�'� � O � Pi' �i$3 � � Pi' �•�v I"' S. � {'' � � x E m p oA Ra—yg;8 cu 1 .:1Z Oy 5 .� �„ g y Q i§ m ''® -:2a g 5 `µ4a73�F,ai � ,fig !r 3 Z, �.yOPs sy3ry 3 6600 s3s B° s z gg ° q z m a�� ` q1., 16 ay dy�i,O41 3 Executive Summary For Action Golden Valley City Council Meeting December 4, 2018 Agenda Item 4. C. Public Hearing - 2040 Comprehensive Plan Prepared By Jason Zimmerman, Planning Manager Emily Goellner, Associate Planner/Grant Writer Summary As required by Minnesota State Statute 473.864, all local governments in the Twin Cities metropolitan area must submit an update of their Comprehensive Plan to the Metropolitan Council every ten years. The Met Council, as guided by State law, then ensures that each Comprehensive Plan adheres to the regional framework and is not in conflict with the metropolitan system plans. Beginning with the release of system statements by the Met Council in the fall of 2015, staff, consultants, Commissioners, and City Council Members have been working with the public and other stakeholders to develop Golden Valley’s 2040 Comprehensive Plan. This effort involved a public Kick-off and Open House, several “Comp Plan Conversations” around each of the chapter topics, meetings and discussions with many of the City’s Commissions, public testimony and feedback on proposed Goals and Objectives, participation by interested groups utilizing the Comp Plan in a Box tool, cable TV stories, newsletter articles, City-wide mailings, tables at civic events, diligent work by City staff, and regular feedback from the City Council. The draft plan was released for public comment on May 15, 2018. Close to 50 individuals, groups, and jurisdictions provided feedback and many responses were incorporated in the final version. The City is now holding public hearings with the Planning Commission and City Council so that the document can be delivered to the Metropolitan Council prior to the December 31 deadline. The 2040 Comprehensive Plan may be viewed in its entirety via the City’s website at: http://www.goldenvalleymn.gov/planning/comprehensiveplanupdate/index.php On November 13, 2018, the Planning Commission reviewed the final draft of the plan and unanimously recommended it be approved. Recommended Action Motion to approve the final draft of Golden Valley’s 2040 Comprehensive Plan and authorize submission of the document to the Metropolitan Council.                     Executive Summary For Action  Golden Valley City Council Meeting  December 4, 2018    Agenda Item   4. D.  Public Hearing ‐ Adoption of 2019‐2020 General Fund Budget and Property Tax Levies for  Taxes Payable 2019    Prepared By  Sue Virnig, Finance Director    Summary  At this meeting, City Council will consider the resolution adopting the property tax levies for taxes  payable 2019 and the 2019 General Fund Budget. The 2020 budget is for future planning  purposes and is approved “in concept” only. Staff will present an overview of the 2019 ‐ 2020  budget process. The complete 2019‐2020 Proposed General Fund Budget is located on the city  website at http://www.goldenvalleymn.gov/budget/index.php.    Attachments   Resolution Adopting the 2019 Budget of the General Fund Budget (2 pages)   Resolution Adopting the Property Tax Levies for Taxes Payable 2019 (1 page)   Proposed 2019‐2020 General Fund Budget‐Revenue (3 pages)   Proposed 2019‐2020 General Fund Budget‐Expenditures (2 pages)   Proposed 2019‐2020 Fund Balance (1 page)    Recommended Action  Motion to adopt Resolution adopting the 2019 Budget of the General Fund Budget.    Motion to adopt Resolution adopting the Property Tax Levies for Taxes Payable 2019.      RESOLUTION NO. 18-78 RESOLUTION ADOPTING THE 2019 BUDGET OF THE GENERAL FUND BUDGET WHEREAS, in 2018, the staff presented a biennial budget cycle with a proposed 2019 current budget year and a 2020 “in concept” budget proposal; and WHEREAS, in 2019, the benefit earning employees of the City of Golden Valley receive the dollar amount of the City's contribution for benefits of $1,323.80 per month effective January 1, 2019. The City will also pay the cost of group term life IRS maximum non-taxable level and group long term disability insurance for those employees; and WHEREAS, in 2019, the benefit earning employees of the City of Golden Valley that were classified under Management Team and/or Division Head/Supervisor categories who have been appointed in such designated positions prior to May 1, 2011 will be $1,344.80 per month plus 2% of monthly salary on January 1, 2019. The City will also pay the cost of group term life IRS maximum non-taxable level and group long term disability insurance for those employees; and WHEREAS, in 2019, Employees who successfully participated in the City wellness program in 2018 will receive an additional $20.00 per month in the City's contribution towards benefits; and WHEREAS, Employee service awards are outlined in the Public Purpose Expenditure Policy and shall be considered compensation with IRS regulations; and WHEREAS, in 2019, all City of Golden Valley non-union employees will receive 3% increase in wages and salaries starting January 1; and WHEREAS, the positions of City Manager and City Engineer receive monthly car allowances. The City Manager position is set by contract and the City Engineer receives $342 per month and shall be considered compensation with IRS regulations; and  WHEREAS, this proposed 2019 operating budget resolution and the accompanying proposed tax levies contained in Resolution 18-78 are submitted by the City in accordance with Minnesota Statutes and other applicable laws in effect on this date. BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2019 General Fund Budget are hereby given final approval. DIVISION DESCRIPTION AMOUNT 001 Council $384,145 003 City Manager 921,015 004 Transfers Out 2,207,580 005 Administrative Services 2,066,945 006 Legal Services 183,340 007 Risk Management 310,000 Resolution No. 18-78 -2- December 4, 2018 011 Building Operations 728,980 016 Planning 386,025 018 Inspections 917,925 022 Police 6,545,850 023 Fire 1,573,875 035 Physical Development 316,110 036 Engineering 774,905 037 Streets 1,845,530 066 Park and Recreation Administration 815,695 067 Park Maintenance 1,308,805 068 Park and Recreation Programs 404,850 TOTAL 2019 BUDGET $21,691,575 BE IT RESOLVED by the City Council that the sources of financing the sums appropriated shall be: DESCRIPTION AMOUNT Ad Valorem Taxes $18,450,845 Licenses 212,030 Permits 887,960 State Grants 15,190 Charges for Services 1,464,050 Fines and Forfeitures 340,000 Interest on Investments 100,000 Miscellaneous Revenue 191,500 Transfers In 30,000 TOTAL 2019 BUDGET $21,691,575 BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City’s budget and property tax levies both proposed and final. Adopted by the City Council of Golden Valley, Minnesota this 4th day of December, 2018. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 18-79 RESOLUTION ADOPTING THE PROPERTY TAX LEVIES FOR TAXES PAYABLE 2019 WHEREAS, the City Council has approved the preliminary proposed budget and proposed levy for calendar year 2019 on September 20; and WHEREAS, the proposed budgets require monies to be raised from property taxes on taxable property within the City of Golden Valley; and WHEREAS, the debt service levy as established in the bond documents for the Equipment Certificates, Series 2016B (B3115), the amount of $289,170; and Equipment Certificates, Series 2017A (B3196), the amount of $300,825 will not be levied through a debt levy but paid partially with a General Fund Levy (General Fund Transfer); and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2016C (B3114), the amount of $390,036 will not be levied due to the utilization of the franchise fees collected from gas and electric utilities; and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2017B (B3197), the amount of $20,925 will not be levied due to the utilization of the internal state aid monies. NOW, THEREFORE BE IT RESOLVED, by the City Council, that the following sums of money be raised by property tax on taxable property within the City of Golden Valley for taxes payable in 2019 as set out in the 2019-2020 adopted City budgets: 2018 Property Tax Levy Payable in 2019 General Tax Levy $18,625,845 Bonded Debt Levy: Certificates of Indebtedness 0 Brookview Center 1,216,300 Street Improvement Bonds 3,881,654 TOTAL Tax Levy $23,723,799 BE IT FURTHER RESOLVED, that said property tax levy be certified to the County Auditor of Hennepin County. Adopted by the City Council of Golden Valley, Minnesota this 4th day of December, 2018. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk City of Golden Valley Proposed 2019-2020 General Fund Revenue Report 2016 2017 2018 2018 2019 2020 Actual Actual Adopted Estimated Proposed Concept AD VALOREM TAXES 4011 AD VALOREM TAXES 14,151,535 14,742,906 17,428,460 17,428,460 18,625,845 19,339,965 ALLOWANCE FOR ABATEMENTS/DEL (58,798) 79,156 (175,000) (175,000) (175,000) (175,000) LESS HOMESTEAD CREDIT 4012 PENALTIES&INTEREST 84,204 31,559 TOTAL AD VALOREM TAXES 14,176,941 14,853,621 17,253,460 17,253,460 18,450,845 19,164,965 LICENSES 4021 LICENSE-GAS/OIL 50 25 200 - - - 4022 LICENSE-VEHICLE REPAIR 25 25 25 - - - 4023 LICENSE-NEW/USED VEHICLES 4,800 4,800 4,400 4,800 4,800 4,800 4025 LICENSE-TEMPORARY LIQUOR 300 800 300 500 400 400 4026 LICENSE-WINE ON/SALES 11,000 15,000 16,000 14,100 14,100 14,100 4027 LICENSE-LIQUOR ON/SALE 120,650 96,900 96,650 89,700 89,700 89,700 4028 LICENSE-LIQUOR OFF SALE 1,200 1,000 1,000 1,000 1,000 1,000 4029 LICENSE-NONINTOX ON SALE 3,250 4,250 4,000 3,500 3,500 3,500 4030 LICENSE-NONINTOX OFF SALE 450 450 450 450 450 450 4031 LICENSE-SUNDAY LIQUOR 2,950 2,400 2,400 2,400 2,400 2,400 4032 LICENSE-TAVERN 375 375 375 - - - 4033 LICENSE-CIGARETTE 3,850 3,850 3,850 3,575 3,850 3,850 4034 LICENSE-DOG(KENNEL) 1,000 1,000 - 1,750 - - 4038 LICENSE-GARBAGE COLLECTORS 3,300 4,000 3,550 3,250 3,250 3,250 4041 LICENSE-PEDDLER/SOLICITOR 1,950 2,590 1,200 2,000 2,000 2,000 4044 LICENSE-GAS STATION 3,650 3,650 3,650 3,650 3,650 3,650 4046 LICENSE-APARTMENT 74,305 83,219 65,000 65,000 65,000 65,000 4047 LICENSE-GAMBLING 450 550 250 250 250 250 4048 LICENSE-AMUSE DEVIC 240 210 210 210 210 210 4052 LICENSE-HEATING 15,600 14,475 13,500 13,500 13,500 13,500 4058 LICENSE-MASSAGE 5,320 9,720 3,820 3,820 3,820 3,820 4059 LICENCE-CHICKEN COOP/RUN 450 150 150 275 150 150 TOTAL LICENSES 255,165 249,439 220,980 213,730 212,030 212,030 PERMITS 4101 PERMIT-BUILDING 1,047,361 2,008,630 592,000 800,000 550,000 550,000 4102 PERMIT-PLUMBING 112,012 184,073 40,000 55,000 40,000 40,000 4103 PERMIT-SEWER 30,550 29,700 30,000 25,000 30,000 30,000 4104 PERMIT-HEATING 243,285 421,270 125,000 125,000 125,000 125,000 4105 PERMIT-WATER 3,700 8,300 2,500 4,000 2,500 2,500 4107 PERMIT-STREET EXCAVATING 38,423 72,455 30,000 52,000 30,000 30,000 4109 PERMIT-BILLBOARD 10,567 9,522 7,500 7,500 7,500 7,500 4114 PERM IT-TEMPORARY OCCUPENCY 2,300 4,400 2,000 5,300 2,000 2,000 4115 PERMIT-REFUNDS(20%) 90 421 - 1,350 - - 4116 PERMIT-GRADING/DRAINAGE/EROSI 7,250 5,875 5,000 5,000 5,000 5,000 4117 PERMIT-TREE PRESERVATION 1,350 1,950 900 900 900 900 4119 PERMIT-ELECTRICAL 106,530 145,050 94,660 132,000 94,660 94,660 4120 PERMIT-FIREWORKS 450 300 100 100 100 100 4121 PERMIT-SPECIAL EVENTS 175 525 125 400 300 300 TOTAL PERMITS 1,604,043 2,892,471 929,785 1,213,550 887,960 887,960 FEDERAL GRANTS 4132.1 FED VEST PROGRAM 1,135 - 4132 JAG GRANT - 4132.3 SAFE AND SOBER 17,224 19,785 19,720 TOTAL FEDERAL GRANTS 18,359 19,785 19,720 STATE AID/GRANTS 4149 LOCAL PERFORMANCE AID - 3,018 - - 4150 FIRE POST BOARD TRAINING GRANT 18,764 77,565 5,440 5,440 5,440 5,440 4151 STATE AID 405 - 6,015 4152 LOCAL GOVERNMENT AID(LGA) 252,446 252,895 37,185 37,185 City of Golden Valley Proposed 2019-2020 General Fund Revenue Report 2016 2017 2018 2018 2019 2020 Actual Actual Adopted Estimated Proposed Concept 4153 POLICE TRAINING 9,653 16,591 9,750 9,750 9,750 9,750 4153.1 OPERATION NIGHTCAP - - 4153.6 VEST REIMBURSEMENT GRANT 1,157 TOTAL STATE GRANTS 282,425 350,069 52,375 58,390 15,190 15,190 COUNTY GRANTS 4173 OTHER COUNTY GRANTS 4,133 408 1,320 TOTAL COUNTY GRANTS 4,133 408 1,320 GENERAL GOVERNMENT 4191 CERTIFICATION FEE 14,850 13,740 12,000 12,000 12,000 12,000 4194 ADMIN LIQUOR LICENSE 1,500 1,000 2,500 4196 GENERAL GOVT-GEN SER 15,855 32,592 10,000 10,000 10,000 10,000 4197 FILING FEES - 25 4199 ASSESSMENT SEARCHES 15 - - 4200 LIQUOR LICENSE CHECKING 2,700 2,600 2,500 2,500 2,500 2,500 4203 COPY/MAILING FEES 656 757 750 750 750 750 4204 DOMESTIC PARTNERSHIP REG 85 80 TOTAL GENERAL GOVERMENT 35,661 50,794 25,250 27,750 25,250 25,250 PUBLIC SAFETY 4226 BRECK TRAFFIC CONTROL 48,973 27,427 27,200 27,800 27,800 27,800 4227 DRUG TASK FORCE REIMBURSE 8,717 - - - - 4228 ALARM ORDINANCE VIOLATION 3,700 11,050 3,700 4,500 3,700 3,700 4229 SECURITY SERVICES 17,704 17,199 15,000 30,000 17,000 17,000 4230 POLICE DEPT CHARGES SCHOOL RESOURCE OFFICER-281 37,354 43,452 66,000 66,000 66,000 66,000 4231 FIRE DEPT CHARGES 49,412 46,546 44,000 44,000 44,000 44,000 4232 ANIMAL IMPOUND FEES 1,400 1,350 1,200 1,200 1,200 1,200 4233 ACCIDENT REPORTS 292 301 300 300 300 300 4237 NUISANCE VIOLATION 2,650 (900) 500 1,200 500 500 4239 ANIMAL IMPOUND CONTRACT-RO 6,309 5,620 3,000 3,000 3,000 3,000 TOTAL PUBLIC SAFETY 176,511 152,045 160,900 178,000 163,500 163,500 PUBLIC WORKS 4258 PLANNING&ZONING FEES 17,655 (21,675) 6,000 6,500 6,000 6,000 4251 CHGS FOR STREET DEPT 12,085 11,912 3,800 10,000 7,500 7,500 4254 WEED CUTTING 8,470 1,866 3,800 3,800 3,800 3,800 4255 STREET LIGHT MAINT CHGS 151,333 159,423 150,000 150,000 150,000 150,000 TOTAL PUBLIC WORKS 189,543 151,526 163,600 170,300 167,300 167,300 PARK&RECREATION 4302 SECURITY SERVICES 2,940 (150) 1,000 - - - 4305 MISC INCOME-BROOKVIEW 139 235 50 245 1,000 1,000 4306 RENTAL-BCC(PRIOR TO 2017) 19,400 - - - - 4307 PICNIC SHELTER RENTAL 35,115 33,882 32,000 22,000 22,000 22,000 4308 LIQUOR PERMIT-BV - 870 3,000 1,500 1,500 1,500 4309 ATHLETIC FACILITY RENTALS 5,617 4,816 4,500 4,500 48,000 48,000 4310 TENNIS COURT RENTAL - - 4311.1 DAVIS CC-MEADOWBROOK RENTAL 20,004 28,343 32,000 28,000 28,000 28,000 4311.2 DAVIS CC-MEADOWBROOK PROGRAM; 4,861 8,263 8,000 8,000 8,000 8,000 4314 FINANICAL ASSISTANCE - (48) 1,500 (1,500) (1,500) (1,500) 4315 FOOD TRUCK PERMITS 1,200 1,700 1,000 1,000 1,000 1,000 4316 SPONSORSHIPS 1,100 800 1,000 - - - 4325.1 ADULT-ATHLETICS 10,230 9,700 14,000 18,000 18,000 18,000 4325.2 ADULT SOFTBALL 39,360 35,970 40,000 36,500 36,500 36,500 4325.3 ADULT-PROGRAMS&EVENTS 34,486 28,547 36,000 36,000 33,000 34,000 4355.2 YOUTH-SUMMER PLAYGROUND 11,872 12,944 20,000 20,000 22,000 20,000 4355.1 YOUTH-ATHLETICS 58,183 69,136 78,000 78,000 80,000 76,000 City of Golden Valley Proposed 2019-2020 General Fund Revenue Report 2016 2017 2018 2018 2019 2020 Actual Actual Adopted Estimated Proposed Concept 4355.3 YOUTH-PROGRAM&EVENTS 49,066 44,386 62,000 45,000 45,000 45,000 4389 FIELD MAINTENANCE FEES 13,213 12,876 12,000 12,000 12,000 12,000 4405.1 SENIOR-PROGRAMS&EVENTS 3,626 2,465 11,500 4,000 4,000 4,000 4405.2 SENIOR-TRIPS 60,296 90,105 58,000 58,000 58,000 58,000 TOTAL PARK AND RECREATION 370,708 384,840 415,550 371,245 416,500 411,500 OTHER FUNDS 4433 CHGS TO CONSTRUCTION FUND 86,780 124,628 50,000 50,000 50,000 50,000 4434 CHGS TO UTILITY FUND 275,000 275,000 275,000 275,000 275,000 275,000 4435 CHGS TO BROOKVIEW FUND 85,000 85,000 85,000 85,000 85,000 85,000 4436 CHGS TO MOTOR VEHICLE FUND 30,000 30,000 30,000 30,000 30,000 30,000 4437 CHGS TO RECY FUND 51,500 51,500 51,500 51,500 51,500 51,500 4438 CHGS TO CEMETARY FUND 200 400 4440 CHGS TO STORM UTILITY FUND 200,000 200,000 200,000 200,000 200,000 200,000 TOTAL OTHER FUNDS 728,480 766,528 691,500 691,500 691,500 691,500 FINES&FORFEITURES 4155 COURT FINES&FORFEITURES 283,483 400,233 320,000 340,000 340,000 340,000 TOTAL FINES&FORFEITURES 283,483 400,233 320,000 340,000 340,000 340,000 INTEREST ON INVESTMENTS 4471 INTEREST ON INVESTMENTS 56,518 102,007 75,000 100,000 100,000 100,000 INTEREST ON INVESTMENTS 56,518 102,007 75,000 100,000 100,000 100,000 TRANSFERSIN 4501 PERMANENT TRANSFERS-GOLF 4501 PERMANENT TRANS-MOTOR VEH 30,000 30,000 30,000 30,000 30,000 30,000 4501 PERMANENT TRANS-TIF TOTAL TRANSFERS IN 30,000 30,000 30,000 30,000 30,000 30,000 OTHER REVENUE 4479 TOWER RENTAL 13,995 14,345 - - - - 4480 BUILDING RENTS -BROOKVIEW GOLF COURSE 127,200 127,200 127,200 127,200 127,200 127,200 -MOTOR VEHICLE LICENSING 22,000 22,000 22,000 22,000 22,000 22,000 -VEHICLE MAINTENANCE 24,000 24,000 24,000 24,000 24,000 24,000 4478 SPECIAL ASSESS COLL-COUNTY 10,496 14,506 10,000 10,000 10,000 10,000 4483 CONTRIBUTIONS&DONATIONS 2,950 3,500 2,170 - TOTAL OTHER REVENUE 200,641 205,551 183,200 185,370 183,200 183,200 MISCELLANEOUS COSTS 4476 BURIAL CHARGE-CEMETERY 1,500 3,000 2,000 2,000 2,000 2,000 4707 PENALTIES 4,850 5,875 - 4474 SCRAP METAL 6,146 7,224 2,500 3,000 3,000 3,000 4486 MISCELLANEOUS RECEIPTS 1,532 336 4,500 2,500 2,500 2,500 4489 ATM 463 671 800 800 800 800 TOTAL MISCELLANEOUS COSTS 14,491 17,106 9,800 8,300 8,300 8,300 GENERAL FUND TOTAL $ 18,427,102 $ 20,626,423 $ 20,531,400 $ 20,862,635 $ 21,691,575 $ 22,400,695 CITY OF GOLDEN VALLEY PROPOSED 2019-2020 OPERATING BUDGET DIVISION 2016 2017 2018 2018 2019 2020 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED CONCEPT 001 COUNCIL 1001 COUNCIL $314,402 $302,388 $353,870 $353,875 $339,500 $372,375 1002 CIVIL SERVICE COMMISSION 1,993 1,000 4,000 4,000 4,000 4,000 1003 HUMAN RIGHTS COMMISSION 1,873 625 3,500 3,500 3,500 3,500 1040 ENVIRONMENTAL COMMISSION - - 3,500 3,500 3,500 3,500 1050 PLANNING COMMISSION 2,187 1,582 3,820 1,925 3,820 3,820 1060 PARK&OPEN SPACE COMM 1,023 754 1,100 1,100 1,100 1,100 1070 BOARD OF ZONING APPEALS 922 558 1,145 1,145 1,145 1,145 1142 ELECTIONS 27,580 59,760 TOTAL DIVISION(001) 322,400 306,907 370,935 369,045 384,145 449,200 003 CITY MANAGER 1030 CITY MANAGER 742,151 726,963 813,410 783,145 921,015 908,260 TOTAL DIVISION(003) 742,151 726,963 813,410 783,145 921,015 908,260 004 TRANSFERS OUT 1025 TRANSFERS OUT 2,220,950 2,731,420 1,982,580 1,982,580 2,207,580 2,432,580 TOTAL DIVISION(004) 2,220,950 2,731,420 1,982,580 1,982,580 2,207,580 2,432,580 005 ADMINISTRATIVE SERVICES 1101 GENERAL SERVICES 715,629 745,576 758,710 756,700 776,940 796,770 1102 ACCOUNTING 285,964 298,422 300,740 302,890 310,390 318,145 1105 COMPUTER SERVICES 759,700 795,988 870,515 860,230 979,615 1,010,885 1142 ELECTIONS 51,252 20,556 57,005 57,005 - - TOTAL DIVISION(005) 1,812,545 1,860,542 1,986,970 1,976,825 2,066,945 2,125,800 006 LEGAL SERVICES 1121 LEGAL SERVICES 138,215 206,807 158,100 209,655 183,340 199,115 TOTAL DIVISION(006) 138,215 206,807 158,100 209,655 183,340 199,115 007 RISK MANAGEMENT 1115 INSURANCE $154,842 $225,617 $310,000 $275,000 $310,000 $319,300 TOTAL DIVISION(007) 154,842 225,617 310,000 275,000 310,000 319,300 011 BUILDING OPERATIONS 1180 BUILDING OPERATIONS 526,229 533,166 732,680 738,580 728,980 734,975 TOTAL DIVISION(0 11) 526,229 533,166 732,680 738,580 728,980 734,975 016 PLANNING 1166 PLANNING 326,394 317,174 409,655 399,830 386,025 398,385 TOTAL DIVISION(0 16) 326,394 317,174 409,655 399,830 386,025 398,385 CITY OF GOLDEN VALLEY PROPOSED 2019-2020 OPERATING BUDGET DIVISION 2016 2017 2018 2018 2019 2020 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED CONCEPT 018 INSPECTIONS 1162 INSPECTIONS 735,455 714,043 811,280 767,965 917,925 811,780 TOTAL DIVISION(018) 735,455 714,043 811,280 767,965 917,925 811,780 022 POLICE 1300 POLICE ADMINISTRATION 921,427 984,557 1,002,300 1,002,600 1,083,560 1,114,485 1320 POLICE OPERATIONS 4,018,985 4,268,056 4,897,805 4,819,970 5,163,035 5,387,390 1321 DRUG TASK FORCE 8,717 - - - - - 1323 SAFE AND SOBER 17,432 19,304 - 19,720 - - 1130 PROSECUTION AND COURT 290,409 272,784 304,470 318,270 299,255 310,535 TOTAL DIVISION(022) 5,256,970 5,544,701 6,204,575 6,160,560 6,545,850 6,812,410 023 FIRE 1346 FIRE ADMINISTRATION 1,246,085 1,348,890 1,561,150 1,542,185 1,573,875 1,603,285 TOTAL DIVISION(023) 1,246,085 1,348,890 1,561,150 1,542,185 1,573,875 1,603,285 035 PHYSICAL DEVELOPMENT ADMIN 1400 PHYSICAL DEVELOPMENT ADMIls 290,377 293,559 309,505 307,370 316,110 325,970 TOTAL DIVISION(035) 290,377 293,559 309,505 307,370 316,110 325,970 036 ENGINEERING 1420 GENERAL ENGINEERING 423,815 442,632 461,345 458,895 470,155 483,100 1425 TRAFFIC SIGNALS 51,478 48,614 49,000 49,000 49,000 53,000 1430 STREET LIGHTING 194,853 230,266 230,000 230,000 220,000 220,000 1452 MISC CONCRETE REPAIR 18,373 11,760 35,750 35,750 35,750 35,750 TOTAL DIVISION(036) 688,519 733,272 776,095 773,645 774,905 791,850 037 STREETS 1440 STREET MAINTENANCE 1,357,408 1,272,534 1,594,385 1,595,605 1,640,840 1,678,830 1448 SNOW AND ICE CONTROL 142,385 135,639 196,540 256,030 204,690 212,800 TOTAL DIVISION(037) 1,499,793 1,408,173 1,790,925 1,851,635 1,845,530 1,891,630 065 COMMUNITY CENTERS 1605 BROOKVIEW COMM CTR-GENER) 40,082 - - - - - 1669 RONALD B DAVIS-MEADOWBROC 40,094 - - - - - TOTAL DIVISION(065) 80,176 - - - - - 066 PARK AND REC ADMINISTRATION 1600 PARK AND REC ADM 675,467 738,561 737,210 749,315 815,695 843,070 TOTAL DIVISION(066) 675,467 738,561 737,210 749,315 815,695 843,070 CITY OF GOLDEN VALLEY PROPOSED 2019-2020 OPERATING BUDGET DIVISION 2016 2017 2018 2018 2019 2020 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED PROPOSED CONCEPT 067 PARK MAINTENANCE 1620 PARK MAINTENANCE 927,613 969,722 1,010,600 1,039,720 1,100,580 1,135,870 1646 TREE MAINTENANCE 194,501 183,507 205,345 205,345 208,225 211,135 TOTAL DIVISION(067) 1,122,114 1,153,229 1,215,945 1,245,065 1,308,805 1,347,005 068 PARK AND REC PROGRAMS ADULT PROGRAMS: 1596 ADULT-ATHLETICS 9,326 8,218 12,630 11,930 12,265 12,615 1597 ADULT-SOFTBALL 24,687 26,306 31,690 28,350 28,550 28,550 1680 ADULT-PROGRAMS&EVENTS 28,635 29,713 30,955 30,955 30,955 30,955 TOTAL ADULT PROGRAMS 62,648 64,237 75,275 71,235 71,770 72,120 YOUTH PROGRAMS: 1660 YOUTH-SUMMER PLAYGROUND 72,804 46,289 72,900 72,900 62,000 62,000 1670 YOUTH-PROGRAMS&EVENTS 61,385 41,108 61,805 61,805 56,530 56,530 1673 YOUTH-ATHLETICS 11,290 29,175 57,100 52,300 58,350 58,350 1678 YOUTH-WINTER REC TRAILS 3,459 - - - - - 1679 YOUTH-RINK SUPERVISION 25,968 21,112 29,810 29,810 25,300 25,300 TOTAL YOUTH PROGRAMS 174,906 137,684 221,615 216,815 202,180 202,180 SENIOR PROGRAMS: 1691 SENIOR-PROGRAMS&EVENTS 24,982 27,620 48,705 29,850 30,430 30,430 1694 SENIOR-TRIPS 59,853 76,245 56,200 56,200 56,200 56,200 TOTAL SENIOR PROGRAMS 84,835 103,865 104,905 86,050 86,630 86,630 RONALD B DAVIS COMM CTR: 1669 MEADOWBROOK COMM CTR - 46,860 43,590 44,090 44,270 45,150 TOTAL RONALD B DAVIS COMM< - 46,860 43,590 44,090 44,270 45,150 TOTAL DIVISION(068) 322,389 352,646 445,385 418,190 404,850 406,080 GENERALFUND TOTAL DIVISIONS 18,161,071 19,195,670 20,616,400 20,550,590 21,691,575 22,400,695 CITY OF GOLDEN VALLEY GENERALFUND FUND BALANCE ANALYSIS Fund Balance @ 01/01/18 $12,403,849 Estimated Revenue -2018 $20,862,635 Estimated Expenditures-2018 20,550,590 Excess of Revenue Over(Under) Expenditures 312,045 Estimated Fund Balance @ 12/31/18 12,715,894 % of 2018 Proposed Expenditures 61.88% Fund Balance @ 01/01/19 $12,715,894 Proposed Revenue-2019 21,691,575 Proposed Expenditures -2019 21,691,575 Excess of Revenue Over(Under) Expenditures 0 Projected Fund Balance @ 12/31/19 $12,715,894 % of 2019 Proposed Expenditures 58.62% Fund Balance @ 01/01/20 $12,715,894 Concept Revenue-2020 $22,400,695 Concept Expenditures-2020 22,400,695 Excess of Revenue Over(Under) Expenditures 0 Proposed Fund Balance @ 12/31/20 12,715,894 % of 2020 Proposed Expenditures 56.77%