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01-02-19 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber Wednesday, January 2, 2019 6:30 pm 1. CALL TO ORDER A. Pledge of Allegiance PAGES B. Roll Call C. Presentation - Welcome to Hennepin County District 2 Commissioner Irene Fernando 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager Meeting - December 11, 2018 3-4 B. Designation of 2019 Official Newspaper 5 C. Approval of City Check Register 6 D. Designation of Depository for City Funds 19-01 7-9 E. Licenses: 1. Gambling License Exemption and Waiver of Notice Requirement - Carondelet Catholic School 10-12 2. Gambling License Exemption and Waiver of Notice Requirement - Pheasants Forever 13-15 3. Approve Temporary Liquor License - The Loppet Foundation 16 F. Minutes: 1. Human Rights Commission - November 18, 2018 17-19 2. Open Space and Recreation Commission - October 22, 2018 20-21 3. Civil Service Commission - September 26, 2018 22-23 4. Bassett Creek Water Management Commission - November 14, 2018 24-28 G. Bids and Quotes: 1. Approve Purchase of Crew Cab Fire Responder Pickup Truck 29-33 H. Acceptance of Donation and Grant for Softball Field Improvements at Seven Ballfields at Lions, Wesley and Schaper Parks 19-02 34-35 I. Approve Turkey Management Plan 36-54 J. Approve Goose Management Plan 55-76 K. Approval of Use of Credit Cards for Purchases 77-78 L. Annual Elections of the 2019-2020 Insurance Policy 19-03 79-80 M. Direction to Staff to Submit 2040 Comprehensive Plan 19-04 81-82 N. Establishing Rising TIDES Task Force and Appointing Members 19-05 83-85 4. PUBLIC HEARINGS A. Public Hearing - Preliminary Plat Approval - Watermark - 1530 Welcome Avenue, 5530-5540 Golden Valley Road (withdrawn) 86 B. Public Hearing - Ordinance # 653 - Approval of Conditional Use Permit 164 - 840 Pennsylvania Avenue South 87-115 Page 2 January 2, 2019 4. PUBLIC HEARINGS - continued C. Public Hearing - Ordinance #654 - Amending Section 113-95: Business and Professional Offices of the Zoning Code 116-129 5. OLD BUSINESS 6. NEW BUSINESS All Ordinances listed under this heading are eligible for public input. A. Approve 2019 Appointments Assignments and Reimbursements 130-131 B. Review of Council Calendar C. Mayor and Council Communications 7 ADJOURNMENT OFFICIAL MINUTES COUNCIL/MANAGER MEETING GOLDEN VALLEY, MINNESOTA December 11, 2018 The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist, and Schmidgall. Also present were: City Manager Cruikshank, Human Resources Director Santelices, and City Attorney Cisneros. Rising TIDES Task Force Human Resources Director Santelices and City Manager Cruikshank reviewed the process for applicant interviews, Task Force selection, meeting dates, times and topics and answered questions from the Council. The Council discussed the interview process and determined that 10-minute interviews would be held on December 18 from 5:30 to 6 pm, December 27 from 2 to 4 pm and January 2 from 5 to 6 pm. The Human Resources Director will prepare the interview questions. Staff will facilitate the Task Force meetings. Employee Handbook Discussion Human Resources Director Santelices reviewed the proposed amendments to the Employee Handbook and answered questions from the Council. Proposed changes are included in the introduction: scope, respectful workplace, tobacco, drug and alcohol policy, code of conduct: outside employment, employee performance (management) and discipline, time away from work: leave donation, safety and removing gender specific pronouns section of the handbook. The Employee Handbook amendments will be considered at the December 18, 2018 Council meeting. 2019 Legislative Priorities Discussion City Manager Cruikshank reviewed the proposed Legislative Priorities and answered questions from the Council. The Council made the following revisions: add State Highway 55 to the item regarding bike and pedestrian safety and reflect that the Highway 55 and Winnetka Avenue as a priority over Highway 55 and Douglas Drive. Also change the order of the priorities as follows: 1) Support Funding for Bike and Pedestrian Safety Improvements to State Highway 55; 2) Support Comprehensive Transportation Funding; 3) Continue to Adequately Fund the DNR Flood Reduction Program for Local Projects; 4) Support Funding for Local Government Aid; 5) Support Funding for Metropolitan Council Inflow/infiltration Grant – Public and Private Improvements; 6) Increase Infrastructure Funding by Modifying Fiscal Disparities Formula; 7) Support Funding for Affordable and Workforce Housing and 8) Support Tax Incentives for Community Reinvestment. Official Council/Manager Minutes -2- December 11, 2018 Staff will prepare the amended Legislative Priorities for the December 18, 2018, Council meeting for consideration. The Council will distribute the 2019 Legislative Priorities at the Legislative Breakfast. Discuss format of the 2019 Annual City Council Strategic Planning Session City Manager Cruikshank reviewed the format for the Planning Session and stated a facilitator will be conducting the meeting. The Council discussed the format and it was agreed the meeting will start at 5 pm. Staff will send out an email to the Council requesting each member provide 2019 goals and 2018 accomplishments, and any suggestions to develop a mission and vision statement. Council Review of Future Draft Agendas: City Council December 18, 2018, City Council Wednesday, January 2 and Council/Manager January 8, 2019 The Council reviewed the agendas. No other changes were submitted for the future draft agendas. Council Members were encouraged to attend the Experienced Officials 2019 Leadership Conference. The meeting adjourned at 8:15 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Judy Nally, Administrative Assistant Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. B. Designation of 2019 Official Newspaper Prepared By Kris Luedke, City Clerk Summary In accordance with Minnesota Statutes, the Council must designate a newspaper of general circulation in the City as the official newspaper in which all ordinances, hearing notices, advertisement for bids, etc. are required to be published. Recommended Action Motion to designate the New Hope/Golden Valley SunPost as the 2019 official newspaper. Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. C. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document is located on city website at the following location http://weblink.ci.golden- valley.mn.us/Public/Browse.aspx?startid=692131&dbid=2 • The following check registers need to be approved: ∼ December 28, 2018 Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. D. Designation of Depository for City Funds Prepared By Sue Virnig, Finance Director Summary State Law requires cities to have depositories for city funds approved annually. The attached resolution states the depository, accounts, and signature requirements (facsimile for general account) for each account. Attachments • Resolution Designating Depository for City Funds (2 pages) Recommended Action Motion to adopt Resolution Designating Depository for City Funds. RESOLUTION NO. 19-01 RESOLUTION DESIGNATING DEPOSITORY FOR CITY FUNDS WHEREAS, Minnesota Statutes set procedures and require the City Council to designate depositories for City funds; and WHEREAS, these statutes allow the City Council to authorize the Accounting Coordinator or Finance Director/Treasurer to annually designate a bank as the official depository for the City funds and manage the collateral pledged to such funds; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., is now the official depository; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., wires transfer funds to below institutions for investments purchased by the City: BNC National Bank Piper Jaffray Companies RBC-Dain Rauscher Stifel Nicolaus & Co Inc US Bank Wells Fargo 4M Fund BE IT FURTHER RESOLVED that the following signatories or alternates are authorized to be signatories on checks drawn on funds deposited: 1. General Checking: Mayor or Mayor Pro Tem and Treasurer or Accounting Coordinator; Each check requires two (2) signatures. Use of facsimile signatures by the following named persons: Shepard M Harris Mayor Susan M Virnig Treasurer 2. Internal Deposit Funds: (Motor Vehicle Registration Fund Checking, DNR Transaction account) Transfers may be made by the City Treasurer and Accounting Coordinator to the State of Minnesota, DNR and City of Golden Valley General Checking; Deputy Registrar may make transfers between accounts (Motor Vehicle Registration Fund and DNR Account) and to the State of Minnesota for deposits. 3. Imprest Fund Checking: (Park and Recreation, City Activity Account, Brookview Golf Course and Brookview Golf Activity): Signatories shall be as designated by the City Manager who shall notify the bank at the time of authorization or change or authorization and each check shall require one (1) signature. Transfers from accounts are authorized by the Finance Director or Accounting Coordinator. Resolution 19-01 -2- January 2, 2019 4. ACH Transfers: (City of Golden Valley General Account): Will be authorized for the Accountant, Accounting Coordinator or Finance Director/Treasurer for payroll transfers created by the Payroll System. Will be authorized for the Accounting Coordinator and Finance Director/Treasurer will be authorized to make transfers to the Investment firms or electronic payments authorized. BE IT FURTHER RESOLVED that the following shall be authorized to make investments of city funds and shall be authorized to deposit the principal of said investments in the above named depositories as necessary and beneficial to the City: City Manager, Finance Director/Treasurer and Accounting Coordinator. The City Clerk is authorized and directed to furnish each of the depositories with certified copies of this resolution along with such signature documentation as is required by the depository and the authorizations set forth in all above. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. E. 1. Gambling License Exemption and Waiver of Notice Requirement - Carondelet Catholic School Prepared By Kris Luedke, City Clerk Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Carondelet Catholic School. MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11117 Page 1 of 2 exempt permit may be issued to a nonprofitorganization that: Application Fee (non-refundable) • conducts lawful gambling on five or fewer days,andApplications are processed in the order received. If the application • awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event,the year. application fee is$100; otherwise the fee is$150. [An f total raffle prize value for the calendar year will be Due to the high volume of exempt applications, ent of $1,500 or less,contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite tMinnetsotaTax calling 651-539-1900. service, nor are telephone requests for expedited service accepted. T �I DII=OM NIA'�'AUt4p� �LPrevious GamblinPermit Number:ID 4 Federal Employer ID � �i Number, if any: I2� Z�o Z Number(FEIN), if any: `-t' "I //g 5092 Mailing Address: / City:_.M <NNi�yo LIS M/v Zip: ! lid County: State: 5 p Name of Chief Executive Officer(CEO):G rISQ d5 CEO Daytime Phone: \�'�Z/RZ�"o !3 CEO Email: 5 el�( ro 1'ide,t per_ `s O r Email permit to(if other than (permit will be emailed to this email address unles otherwise in ' ted below) the CEO): 5 may^ Mt 01111 T, A"fUS �., Type of Nonprofit Organization (check one): = Fraternal Religious Veterans DKr Other Nonprofit Organization Attach a,copy of of the following''showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) - A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division 60 Empire Drive,Suite 100 Secretary of State website, phone numbers: St. Paul, MN 55103 www•sos.state.mn.us F-1IRS income tax exemption (501(c))letter in your organization's name803, or toll free 1-877-551-6767 Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2 the charter or letter from your parent organization re cognizing your organization as a subordinate MTT% �EM�SES �N�Qt2,MA�'I N where the gambling event will be coe site where the drawing will,ta/ke phaido not use P.O. box): (' D 117 Check one: City: C90 Cab fin/ zip: 5 /,oC-f�/�1itJ Township: County: Zip: County: Date(s)of activity(for raffles,indicate the date of the drawing): —L5 Check each type of gambling activity that your organization will conduct: 0 Bingo El paddlewheels 0 Pull-Tabs Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION:Bingo hard ca ds and bingo balland tiboards musteselectionobtained devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to www.mn•gov/gcb and click on Distributors under the List of Licensees tab,or call 651-539-1900. LG220 Application for Exempt Permit 11/17 Page 2 of 2 �.O�AI.�UI�IIYT�C�F GOVERNM�'i<IT��Cw'CN01�L�DGM�NT��regU�r+��l be�forq�ub�iln�i�t�l�iSa`�� i��lt� ��_ theNMln�n�s?ota�G�Imbling�Cantr�ol 13o�lyd� �'� for a gambling premises COUNTY APPROVAL located within city limitsfor a gambling premises located in a township The application is acknowledged with no waiting period. he application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting ehe application is acknowledged with a 30-day waiting (60 days fora 1st class city). period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after E]The application is denied. 30 days t ❑The application is denied. Print CityName: �O�� V G(,f ( .l„ Print County Name: Signature of r ity Personn Signature of County Personnel: Title:_ PV k Date: � Title: Date: TOWNSHIP(if required by the county) On behalf of the township,I acknowledge that the organization Is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes,section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title ate rreport F;EECIITIVE=QI=FTCER'S` tGNATU (tegiulired `, in provided in this application is complete and accurate to the best of my knowledge I acknowledge that the financial will be completed and returned to the oard within 30 d ys of the event date. xecutive Officer's Signature: J Z c (Signature must be CEO's signature;designee may not sign) Date: l Print Name: 5L(S t )kj r5�7 K&—]2e2 REQUIREMENTS Mail hP MON7.7 ' �IAPISI SAT 1► ,,; Complete a separate application for: .. • all gambling conducted on two or more consecutive days; or pP on with: • all gambling conducted on one day. a copy of your proof of nonprofit status; and Only one application is required if one or more raffle drawings are application fee(non-refundable). If the application is conducted on the same day. postmarked or received 30 days or more before the event, Financial report to be completed within 30 da s after the the application fee is$100; otherwise the fee is$150. y Make check payable to State of Minnesota. gambling activity is done: A financial report form will be mailed with your permit. Complete To: Minnesota Gambling Control Board and return the financial report form to the Gambling Control 1711 West County Road B,Suite 300 South Board. Roseville, MN 55113 Your organization must keep all exempt records and reports for Questions? 3-1/2 years(Minn. Statutes, section 349.166,subd. 2(f)). Call the Licensing Section of the Gambling Control Board at 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of c Safety;Attorney General; on this form(and any attachments)will be used address will be public information when received Commissions s of Administration,Minnesota by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue;Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pusuant to court Minnesota. Your organization has the right to the permit,all Information provided will become order;other individuals and agencies specifically refuse to supply the information; however,if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the Information; individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or lgal order authorizes a new determine your organization's qualifications and, address which will remain public. Private data haring of information after this notice was use or as a consequence,may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the information;Minnesota's Depart- This form will be made available in alternative format(i.e.large print,braille)upon request. An equal opportunity employer Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. E. 2. Gambling License Exemption and Waiver of Notice Requirement - Northwest Suburban Chapter of Pheasants Forever Prepared By Kris Luedke, City Clerk Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Northwest Suburban Chapter of Pheasants Forever . MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11/17 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: conducts lawful gambling on five or fewer days, and Applications are processed in the order received. If the application awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event, the year. application fee is $100; otherwise the fee is$150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Northwest Suburban Chapter of Pheasants Forever Permit Number: X-36487 Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: Mailing Address: 10015 Holloway Farms Road City: Greenfield State: MN Zi 55357 P County: Hennepin Name of Chief Executive Officer(CEO): Bruce Behm CEO Daytime Phone: 763-550-9000 CEO Email: Bruceb@quazarcapital.com (permit will be emailed to this email address unless otherwise Indicated below) Email permit to (if other than the CEO): john.lindell@bakertilly.com NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal = Religious Q Veterans .Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS-Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Golden Valley Country Club Physical Address (do not use P.O. box): 7001 Golden Valley Road Check one: 0 City: Golden Valley Zip: 55427 County: Hennepin FiTownship: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): _February 16, 2019 Check each type of gambling activity that your organization will conduct: =Bingo =Paddlewheels =Pull-Tabs =Tipboards Fv_�Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 11/17 Ve !,n IT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting applicationgtoe 2 0f x sota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises fora gambling located within city limits g g premises located in a township ication is acknowledged with no waiting period. he application is acknowledged with no waiting period. ication is acknowledged with a 30-day waitinghe application is acknowledged with a 30-day waiting nd allows the Board to issue a permit after 30 days period, and a{lows the Board to issue a permit after for a 1st class city). DThe application is denied. 30 days. Ohe application is denied. Print City Name: _Golden Valley Print County Name: Signature.9f City Personnel: Signature of County Personnel: Title: V Date: di 148 Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization The city or count must sign before limits. its. (Agtow towfor nshiphas statutory gamactivity authority to app township y g limits. p ry y approve or Submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: (Signature mbe CEO's signature;designee may not sign) date: d Jo� -02 u —/ Print Name: Bruce Behm ffy EMENTS MAIL APPLICATION AND ATTACHMENTS a separate application for: Mail application with: bling conducted on two or more consecutive days; or bling conducted on one day. a COPY of your proof of nonprofit status; and pplication is required if one or more raffle drawings are application fee (non-refundable). If the application is conducted on the same day, postmarked or received 30 days or more before the event, s after the the application fee is $too; otherwise the fee is $150. Financia) report to be completed within 30 days Make check payable to State of Minnesota. gambling activity is done: A financial report form will be mailed with your permit. Complete To: Minnesota Gambling Control Board and return the financial report form to the Gambling Control 1711 West County Road B, Suite 300 South Board. Roseville, MN 55113 Your organization must keep all exempt records and reports for Questions? 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). Call the Licensing Section of the Gambling Control Board at 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form(and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pursuant to court Minnesota. Your organization has the right to the permit,all information provided will become order;other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- form will be made available in alternative format(i.e. large print, braille)upon request. An equal opportunity employer Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. C. 3. Temporary On-Sale Liquor License - The Loppet Foundation Prepared By Kris Luedke, City Clerk Summary The Loppet Foundation has applied for a temporary on-sale liquor license their event, City of Lakes Loppet Ski Festival, to be held at 1221 Theodore Wirth Parkway on Friday, February 1 and Saturday, February 2. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of $1,000,000. The Loppet Foundation has provided this certificate for their event. Recommended Action Motion to approve a temporary on-sale liquor license for The Loppet Foundation for their event to be held at 1221 Theodore Wirth Parkway on February 1 and 2, 2019. MEETING MINUTES Human Rights Commission November 27, 2018 Commissioners present: Kyle Scott, Vice Chair Gloria Peck Chris Mitchell Carrie Yeager Eve Clarkson Jonathan Burris Teresa Martin Commissioners absent: Maurice Harris, Chair Lauren Barry Staff present: Kirsten Santelices, Human Resources Director Maria Cisneros, City Attorney Call to Order and Introductions The meeting was called to order at 6:33 pm by Vice Chair Scott. Approval of Agenda Motion by Commissioner Peck, seconded by Commissioner Clarkson to approve agenda as submitted. Carried 7-0. Approval of Meeting Minutes Motion by Commissioner Mitchell, seconded by Commissioner Yeager to approve the October 23, 2018 meeting minutes as submitted. Carried 7-0. Old Business Second Annual MLK Literary Contest Update Staff member Santelices provided update to HRC that the contest reminder went out to all of the school contacts. The Commission discussed who would be on the contest review subcommittee and confirmed that the subcommittee would use the same rubric as last year. Bill Hobbs Award Update Staff member Santelices provided the Commissioners with the three nominations for the award. Each nomination was discussed while referencing the nomination criteria. The commission reflected on the great work of all the nominees and then submitted anonymous votes for a 2018 winner. The selected recipient received a majority of the 5 total votes. Staff member Santelices will contact the winner and plan for the Commission and Council to present the award at the December 18 Council meeting. MEETING MINUTES – Human Rights Commission November 27, 2018 2 Why Treaties Matter Exhibit Update Commissioner Martin shared with the Commission that the exhibit has been tentatively secured from the MN Indian Affairs Council and space is reserved at Brookview for October 2019. Martin further shared that the Hennepin County Golden Valley Library is also interested in partnering by displaying books during that time. Staff will review City policies including liabilities of displaying artwork in City buildings and ensure that is shared with the Commission. Motion by Martin to host the exhibit through the MN Indian Affairs Council in October 2019. Seconded by Commissioner Yeager. Motion Carried 7-0. Staff member Santelices will contact the City of Crystal to let them know space is no longer needed. Commissioner Mitchell will confirm with Robbinsdale HRC after their next meeting to determine their interest in co-sponsoring. Website Resources Discussion Referencing the current City policy, staff member Cisneros provided opinion on the best approach to incorporate other organizational links on the HRC City website. The Commission will look to host only links on the website that derive from other government entities. Commissioner Martin mentioned linking to the library, and asking the library of their interest in hosting additional links to share resources. Commissioner Martin will continue discussing with the library, and in the meantime the Commission will send staff any other relevant government links to be considered at the December meeting. Green Card Youth Exhibit Update Commissioner Martin provided update that the library and staff are working on a joint flier that will be available at the library and at Brookview to connect the exhibit to the displays, as well as the “Immigrants in America” podcast hosted by local business owners. Martin along with Santelices will meet with Green Card Youth Voices to set up the exhibit on December 3. Commissioner Yeager asked if the City could create a Facebook Event, which staff will follow up on. New Business December Meeting and 2018 Calendar Staff member Santelices asked the Commissioners have concerns about attending the December 26, 2018 meeting, and if the Commission has any desire to change the meeting date. Aside from one known absence, all other Commissioners are available to attend and the meeting will remain as is, Wed, Dec 26 at 6:30pm. City Equity Plan and Rising TIDES Task Force Staff member Santelices provided an overview of the City’s equity work over the past two years, and the steps that led to the development of the Rising TIDES task force. Staff member Santelices asked the Commissioners to consider sharing this opportunity with individuals who may be interested and notified the Commission that due to the natural connection between equity work and the mission of the Human Rights Commission. MEETING MINUTES – Human Rights Commission November 27, 2018 3 Adjourn Motion by Commissioner Burris, seconded by Commissioner Martin to adjourn the meeting at 8:11 pm. Approved by unanimous consent (7-0). ________________________________ Kyle Scott, Vice Chair ATTEST: _________________________________ Kirsten Santelices, Staff Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison/Human Resources Director T 0; r 0 - li , Call to Order Mattison called the meeting to order at 6;30 pm. 2. Roll Call Present: Roger Bergman, Cindy Carow-Schiebe, John Cornelius, Max Hyberger, Bob Mattison, Kimberly Sanberg, Matthew Sanders, Dawn Speltz, Della Daml, Rick Birno, Director of Parks and Recreation; Maria Cisneros, City Attorney; Greg Simmons, Recreation and Facilities Supervisor; Gillian Rosenquist, City Council; and Sheila Van Sloun, Administrative Assistant. Absent: Kelly Kuebelbeck 3. en a Chan es or iitions Bergman added MRPF conference update. 4, Appro al of Minutes 24, 2018 MOTION: Moved by Bergman and seconded by Sanberg to approve the September 24, 2018 meeting minutes. Motion carried unanimously. S. Formal Ap�oin en6 elle a l Commissioners welcomed new youth commission member Daml and all introduced themselves with brief background information. Mattison formally appointed Daml to the commission. 6. Closed Social Media Grou,ns Memo aria Cisneros Cisneros reminded the Commission of the open meeting law. She then discussed commissioner participation in closed social media groups. She reminded them to use their best judgement and be thoughtful of their participation in these groups. 7. Armstrong/Cooper Youth Lacrosse Association Review/Approval Birno said the Armstrong/Cooper Youth Lacrosse Association (ACYLA) has requested to be recognized as a Golden Valley youth athletic association and has requested to advertise in the Park and Recreation seasonal catalogs, along with the other youth athletic associations. The ACYLA does meet all requirements to be considered a recognized youth athletic association. MOTION: Moved by Sanberg and seconded by Carow-Schiebe to advertise the Armstrong/Cooper Youth Lacrosse Association in the Park and Recreation seasonal catalogs. Motion carried unanimously. 8/9. Review Draftos r ey Managementa eels Birno gave a brief history of the issues and efforts from previous years. He briefly went through the proposals with the commission. He explained the goal for the proposals is for the city to have a management plan in place so when there are issues, they can implement a strategy working with the Department of Natural Resources (DNR) and independent contractors. Birno said he would like input from the commission. Commission members discussed concerns about the vague range of annual potential numbers of nest agitation and removals, measures of success, overall impact, value of investment, and staff time. Staff responded that this is new territory and therefore it is difficult to provide any measureable estimations. Wildlife management specialists at the DNR have reviewed both plans and were satisfied with the estimates and the proposed processes. Budget will impact options available and the outcomes on any given year. Birno noted that both proposed plans will be posted online for a public comment period. 10 .rOctober 22, 2018Page 2 Staff will summarize all emails, electronic input and phone calls to provide to the City Council for review. A formal public input meeting will be hosted at Brookview on November 26th at 61;30 p.m. MOTION: Moved by Sanders and seconded by Hyberger to accept the proposed Goose Management Plan. Motion carried unanimously. MOTION: Moved by Bergman and seconded by Carow-Schiebe to accept the proposed Turkey Management Plan. Motion carried unanimously. .....,mission and Staff I .nates Commissioner Updates Carow-Schiebe mentioned baseball parents are concerned about no fence or gates on the bull pens at Isaacson. Speltz suggested putting the Brookview monument sign concepts on social media for residents to view. Rosenquist said the Council approved moving forward with the design of 12 bike lanes for 2019. She also said the city will be moving forward in 2019 with the planning of a dog park near the Golden Valley Human Society. Public input for wildlife Management Pian at November 26 Meeting — 81mo said public input for the Wildlife Management Pians is scheduled for the November 26 OSRC meeting. GVGS Hennepin Youth Sports Grant Application — Birno said the Council approved the resolution to apply for the Hennepin Youth Sports Grant. The grant would be used to make improvements to Schaper, lions, and Wesley ballfields. The application is due November 5. m OSRC Support letter for HYSP Grant — Chair Mattison authored a letter of support for the Hennepin Youth Sports Grant application on behalf of the Open Space and Recreation Commission. MRPA Conference — Birno said he, along with Greg; Simmons, John Stutzman, and Brian Erickson attended the MRPA conference in Rochester where they participated in several meetings and workshops related to parks and recreation. AdLournmerit MOTION: Moved by Bergman and seconded by Sanberg to adjourn at 8:45 pm. Motion carried unanimously. ATTE Shelia Van Sioun, Administrative Assistant t. Bob do atiris�.::q, Chair MEETING MINUTES Civil Service Commission September 26, 2018 Commissioners present: Gloria Kumagai, Chair Andrew Wold, Secretary Ralph Schulz Staff present: Jason Sturgis, Chief of Police Maria Cisneros, City Attorney Dave Kuhnly, Commander Steve Johnson, Commander Kirsten Santelices, Human Resources Director Amanda Johnson, Administrative Assistant Council present: None Call to Order The meeting was called to order at 8:00 am by Chair Kumagai. Approval of Agenda There were no proposed revisions to the agenda. Approval of Meeting Minutes The meeting date listed in the minutes for approval should be changed to May 23rd instead of April 23rd. Motion by Commissioner Wold to approve the June 7, 2018 meeting minutes as revised. Seconded by Commissioner Schulz. Motion carried 3-0. Old Business None. New Business Review and Approval of Civil Service Commission Records Kirsten Santelices presented the commission records for review, including an overview of the hiring process. Commissioner Wold requested clarification on awarding veterans’ points. Santelices clarified the lawful requirements for veterans’ points and advised the veterans’ points are weighted slightly heavier than required due to the 100-point scoring system used in the police officer hiring process. Commissioner Kumagai inquired about minimum scoring criteria for testing components and Santelices advised there are natural breaks in scoring where candidates who rank above the natural scoring gap would be invited to move on to the next hiring phase. Minimum scores are not concrete, rather determined by the natural breaks in candidate scores. MEETING MINUTES – Civil Service Commission 2 Commissioner Wold inquired whether there is consistency in scoring candidate interviews and whether the same interviewers are used on all interview panels. Chief Sturgis advised when possible, the same interviewers are used; however, schedules generally do not allow the same interview panels to be used for all candidates. Santelices advised employees participating in the hiring process are trained in interview scoring and will be receiving implicit bias training in 2019. Commissioner Wold advised he believes the veterans’ points awarded are too high, but motioned to approve the police officer hiring process as presented. Seconded by Commissioner Schulz. Motion carried 3-0. Santelices presented the city’s employment application for commissioner review. Commissioner Wold motioned to approve the application. Seconded by Commissioner Schulz. Motion carried 3-0. Approval to Initiate a Police Officer Hiring Process Chief Sturgis advised the commission the city council has approved the hiring of a 32nd police officer. The department will be training a current officer to act as a liaison and contact for mental health-related calls and follow-up, and the new hiring process would be conducted to backfill that officer’s position on patrol. No further discussion ensued. Commissioner Wold motioned to approve the initiation of a police officer hiring process. Seconded by Commissioner Schulz. Motion carried 3-0. Adjourn Motion by Commissioner Wold, seconded by Commissioner Schulz to adjourn the meeting at 9:21 am. Motion carried 3-0. 1. CALL TO ORDER and ROLL CALL On Wednesday, November 14, 2018 at 8:32 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.), Chair de Lambert called the meeting of the Bassett Creek Watershed Management Commission (BCWMC) to order. Commissioners and city staff present: City Commissioner Alternate Commissioner Technical Advisory Committee Members (City Staff) Crystal Dave Anderson Vacant Position Mark Ray Golden Valley Absent Jane McDonald Black Eric Eckman Medicine Lake Absent Gary Holter Absent Minneapolis Michael Welch Vacant Position Absent Minnetonka Absent Mike Fruen* Chris LaBounty New Hope Absent Pat Crough Megan Hedstrom Plymouth Absent John Byrnes Ben Scharenbroich Robbinsdale Absent Absent Richard McCoy and Marta Roser St. Louis Park Jim de Lambert Absent Absent Administrator Laura Jester, Keystone Waters Engineer Karen Chandler, Barr Engineering Recorder Dawn Pape, Lawn Chair Gardener Creative Services Legal Counsel Troy Gilchrist, Kennedy & Graven Presenters/ Guests/Public *Arrived after Item 4. 2. CITIZEN FORUM ON NON-AGENDA ITEMS None. 3. APPROVAL OF AGENDA MOTION: Alternate Commissioner McDonald Black moved to approve the agenda. Commissioner Welch seconded the motion. Upon a vote, the motion carried 7-0. [Cities of Minnetonka and Robbinsdale absent from the vote]. 4. CONSENT AGENDA Administrator Jester noted that Item 4D should be deleted from the consent agenda as Commissioner Scanlan is no longer able to attend MAWD. The following items were approved as part of the consent agenda: October 18, 2018 Commission meeting minutes, acceptance of the November 2018 financial report, payment of invoices, approval of Hennepin County GIS user agreement. Bassett Creek Watershed Management Commission Minutes of Regular Meeting Wednesday, November 14, 2018 8:30 a.m. Golden Valley City Hall, Golden Valley MN BCWMC November 14, 2018 Meeting Minutes Page 2 of 5 The general and construction account balances reported in the November 2018 Financial Report are as follows: Checking Account Balance $ 510,686.36 TOTAL GENERAL FUND BALANCE $ 510,686.36 TOTAL CASH & INVESTMENTS ON-HAND (11/6/18) $ 3,211,624.87 CIP Projects Levied – Budget Remaining ($4,028,639.21) Closed Projects Remaining Balance ($ 817,014.34) 2012-2016 Anticipated Tax Levy Revenue $ 4,537.93 2017 Anticipated Tax Levy Revenue $ 3,895.88 Anticipated Closed Project Balance ($808,580.53) MOTION: Alternate Commissioner McDonald Black moved to approve the consent agenda as amended. Alternate Commissioner Byrnes seconded the motion. Upon a vote, the motion carried 7-0. [Cities of Minnetonka and Robbinsdale absent from the vote.] [Alt. Commissioner Fruen arrives.] 5. BUSINESS A. Administrative Services Committee Report i. Review Results of Performance Reviews Chair de Lambert reported that few comments regarding the performance of staff were received from the Commissioners or TAC members. He noted that in short, staff are doing a fine job. He also noted a couple of suggestions regarding streamlining meetings and getting materials out for review earlier. There was a brief open discussion. Chair de Lambert listed the comments from the Administrative Services Committee Meeting for Administrator Jester. It was noted that the minutes are perhaps too detailed, but helpful at the same time. Regarding the question of future trends or Commission goals, there were some concerns about managing CIP funding requests in the future. Administrator Jester will talk to the county staff about this. Commissioner de Lambert added that a recommendation for Barr Engineering is to get ahead of the appropriate scope and budget for studies. ii. Consider Recommendations for Soliciting Technical and Legal Services Administrator Jester noted that the Commission must solicit proposals for technical and legal services once every two years according to State law and that the Commission last solicited proposals in December 2016. Chair de Lambert noted that the Administrative Services Committee recommends soliciting only “letters of interest proposals” rather than full blown proposals as the Commission isn’t likely to replace Barr Engineering or Kennedy Graven. MOTION: Alt. Commissioner Crough moved to approve the Administrative Services Committee recommendation to solicit letters of interest proposals for engineering and legal services. Alt. Commissioner Fruen seconded the motion. BCWMC November 14, 2018 Meeting Minutes Page 3 of 5 Before the motion was voted upon, Commissioner Welch stated that he would like to do some research on the solicitation item and bring more information to the December meeting. He stated that the Commission deals with a unique situation between city versus Commission activity. MOTION: Commissioner Welch moved to table the prior motion. Alternate Commissioner McDonald Black seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] Regarding staff performance, Commissioner Welch noted that determining the CIP budget isn’t the Administrator’s job. It was noted that Administrator Jester does a good job and Commission Engineer Chandler and Administrator Jester work well together. Commissioner Welch brought up that there are new Hennepin County commissioners that may need education/information about BCWMC and its responsibilities. Administrator Jester responded by bringing the Commission’s attention to some additions she has added to the website that will also be included in materials for the 50th anniversary. B. Review Report on Lake Leaders Workshop and Determine Next Steps Administrator Jester reviewed workshop report prepared by Freshwater Society. She noted that on October 3, 2018, leaders from five lake groups in the watershed gathered for a workshop to review and discuss options available to further organize. The workshop was commissioned by BCWMC in response to a recommendation by the APM/AIS Committee. Representatives from Lost Lake, Medicine Lake, Northwood Lake, Parkers Lake, and Sweeney Lake attended. Administrator Jester reported that three different speakers gave presentations on various types of lake organizations and then each lake group participated in small group discussions to further explore the idea of more formally organizing. The report notes that the Commission could look at offering specific opportunities to help groups advance goals they have in common and that it would be useful to clarify the role of the BCWMC and how it fits with various types of lake organizations. The report notes that the lake groups agreed that expanding outreach and education and building environmental awareness and ethic – especially beyond the lakeshore – were important functions. In addition to increasing the volunteer base, several groups also commented on the benefit of increased funding, cost sharing, partnering on grants, and other opportunities that might be available to reach common goals. Engineer Chandler noted that it might be useful to engage groups in early detection of AIS. Administrator Jester recommended that the Commission facilitate two or three lake group meetings or workshops per year to keep the momentum going. It was noted that it would be beneficial to have similar messaging, learning, and workshops available for lake leaders across all of the west metro watersheds. Administrator Jester reported she would talk with West Metro Water Alliance group about that idea. C. Review Draft Letter to Minnesota Association of Watershed Districts (MAWD) Administrator Jester reported that at the last Commission meeting, she was directed to write a letter to MAWD advocating for full membership by watershed management organizations, including the ability to vote. She noted that in talking with MAWD, she found out that there is already a resolution to allow WMOs full voting membership for consideration by the MAWD Board at their meeting at the end of the month. One change to the letter was suggested. Administrator Jester agreed to make the change and get the Chair’s signature. D. Consider Approval of Resolution Approving New Hope Local Surface Water Management Plan In speaking broadly about all three local plans being considered at this meeting, Commission Engineer Chandler reported that all three cities made the recommended changes and she is satisfied with the results. It was noted that the resolutions for 5D, 5E and 5F have the caveat that the Commission is approving local BCWMC November 14, 2018 Meeting Minutes Page 4 of 5 plans as presented but that there may be slight changes to the plans once comments from other watersheds have been addressed. Commissioner Welch asked if the engineers had concerns about the cities’ plan for official controls in place. Commission Engineer Chandler responded that since each plan includes implementation items to update ordinances, this wasn’t a concern. TAC member Megan Hedstrom added that once a plan is completely updated, ordinance updates will follow. Mr. Scharenbroich agreed and commented that was the same in Plymouth. He noted the new city council will address ordinances in January. Commissioner Welch noted that although this issue cannot be resolved here, local plans must outline how they will enforce Commission requirements, but that the Commission cannot bind cities to pass appropriate ordinances. He noted that according to the Commission’s joint powers agreement, it cannot implement ordinances on the city’s behalf. He commented that this issue needs to be fixed in the language of the joint powers agreement. MOTION: Alt. Commissioner Crough moved to approve Resolution 18-07, New Hope Local Surface Water Management Plan as presented with the caveat that there may be slight alterations. Commissioner Welch seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] E. Consider Approval of Resolution Approving Plymouth Surface Water Resources Management Plan MOTION: Alt. Commissioner Byrnes moved to approve Resolution 18-08, Plymouth Surface Water Resources Management Plan. Commissioner Welch seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] F. Consider Approval of Resolution Approving Minneapolis Water Resources Management Plan Commission Engineer Chandler noted that the stormwater code will be updated within 180 days of approval. MOTION: Commissioner Welch moved to approve Resolution 18-09, Minneapolis Water Resources Management Plan. Alt. Commissioner Byrnes seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] 6. COMMUNICATIONS A.Administrator’s Report Administrator Jester reported on the following: i. She was appointed to represent watershed management organizations in a group working on the BWSR Watershed-Based Funding issues. She noted the group is scheduled to meet in December. ii. Developing Scope for Further Study in Bassett Creek Valley Staff is working with the City of Minneapolis and other stakeholders to develop scope for the study of floodplain management with redevelopment along the creek corridor in Minneapolis. Administrator Jester noted that direction was given at a prior meeting to allow staff to work on this issue up to $2,000 and this figure has not been reached. TAC member Liz Stout is also working with the project. Commission Engineer Chandler reported that it’s a great idea to have a comprehensive study and plan because a piecemeal approach would likely result in running out of stormwater storage before final parcels would be developed. B.Education Consultant i. Chloride Education Efforts. Dawn Pape is working with area watershed districts, the City of Minnetonka and Growing Green Hearts to reach nonprofits and faith-based institutions (that typically have large parking lots) with salt education. Ms. Pape noted there is a workshop this afternoon at Oak Knoll Church and another scheduled for January. Despite the extensive outreach efforts of the partners (Nine Mile Creek BCWMC November 14, 2018 Meeting Minutes Page 5 of 5 Watershed District, Minnehaha Creek Watershed District, Riley Purgatory Bluff Creek Watershed District, Bassett Creek Watershed Management Commission, the City of Minnetonka and Growing Green Hearts), there were only nine registrations for this workshop. However, it was noted that one institution’s changed practices has the potential to reach thousands of members. Commissioners Fruen and Welch suggested that going to the institutions where people gather might be a better outreach method. Ms. Pape agreed that this was a method she has used before and proved to be successful, but also a big time commitment. Ms. Pape’s contract with BCWMC for salt education would need to be amended to include these types of outreach efforts. Alt. Commissioner McDonald Black suggested partnering with the Humane Society because they are also concerned about salt on animals’ paws. Information could be distributed to the volunteers who walk the dogs. Mr. Scharenbroich mentioned that Hennepin County Chloride Consortium is working on this salt issue too. C.Chair Nothing to report. D.Commissioners Commissioner Welch plans to meet with his new county commissioner to inform them about BCWMC’s role. Jester added the materials being created for the 50th anniversary will be helpful tools. He also noted he and Administrator Jester will be meeting with Metro Blooms to debrief on the pollinators event and to understand possible engagement opportunities. E.TAC Members i. Chris LaBounty, from the City of Minnetonka, updated the commission on the Ridgedale Drive/Crane Lake CIP Project noting that the preferred options can be constructed outside of Ridgedale Drive reconstruction, so project timing should move back to a normal CIP process schedule. He also noted that Met Council now has a group working on the question of chlorides in wastewater. F.Committees i. CIP Prioritization Committee met on November 5th. The next meeting is on December 5th G.Legal Counsel Attorney Gilchrist wrote a letter to BWSR about the 150% penalty issue in the Clean Water Fund grant agreement. It was noted the same issue was raised by other WMOs and BWSR agreed to take language out of future agreements. H.Engineer i. Commission Engineer Chandler gave an update on the FEMA modeling study, noting that some survey data was received from the DNR, but they didn’t get all of the needed data. It’s not presently clear, but Barr may need to do some additional surveying which would mean a contract change order. However, the project is still on schedule. 7. INFORMATION ONLY (Information online only) A. Administrative Calendar B. CIP Project Updates http://www.bassettcreekwmo.org/projects C. Grant Tracking Summary and Spreadsheet D. Sun Sailor Article: Westwood Lake Improvement Project E. WCA Notices of Application (5), Plymouth F. WCA Notice of Application, Golden Valley 8. ADJOURNMENT The meeting adjourned at 9:56 a.m. ________________________________________ Signature/Title Date __________________________________ Signature/Title Date Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. G. 1. Approve Purchase of Crew Cab Fire Responder Pickup Truck Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2019 Vehicle and Equipment Capital Improvement Program (CIP) includes $40,000 for the purchase of a Fire Pickup Truck (V&E-102). The Duty Officer position was expanded to continuous on-call status rather than just weekends. An additional vehicle is needed for the Duty Officer so that Fire Department personnel have enough vehicles to effectively respond to emergencies at all times. The recently upgraded pursuit F-150 pickup truck is currently not on the Minnesota Materials Management Division contract. Quotes were received from Ford of Hibbing and Midway Ford. The results are as follows: Ford of Hibbing $34,324.68 Midway Ford $35,340.00 Attachments • Ford of Hibbing Quote (3 pages) • Midway Ford Quote (1 page) Recommended Action Motion to approve purchase of 2019 Ford F-150 Crew Cab Fire Responder Pickup truck from Ford of Hibbing in the amount of $34,324.68. DEPARTMENT : CONTACT NUMBER: EMAIL: 2019 FORD RESPONDER PU PLACE "x" IN YELLOW CELLS OPTION REQUESTED ALL OPTIONS TOTAL PRICE WILL CALCULATE Option Price VEHICLE SPEC UNIT 1 VEHICLE SPEC UNIT 2 Base Starting Price does not include any options $32,939.68 $32,939.68 150A Equipment Group 150A STD X STD X STD 99G 3.5L EcoBoost STD X STD X STD 44G Electronic 10 speed automatic transmission STD XL9 E-locking 3.55 axle STD X STD X STD 153 Front License Plate Bracket (where available) N/C N/C N/C X N/C X N/C 435 Power-Sliding Rear-Window with Privacy Glass and Defroster 415.00 X $415.00 - 595 Fog Lamps -- XL 128.00 X $128.00 - 924 Rear Privacy Glass -- XL 92.00 - - ELECTRONIC LOCKING REAR AXLE STD10SPEED AUTOMATIC STD3.5L ECO-BOOST STD 2019 FORD 4X4 RESPONDER CREW CAB PICKUP 2627 13th AVE HIBBING,MN 55746 218-262-3881 8 WAY POWER DRIVERS SEAT STD VINYL SPLIT REAR SEAT STD HD VINYL FLOORING STD Rear Privacy Glass -- w/ 435 Incl. Incl . 942 Daytime Running Lamps 41.00 X $41.00 - 17C Front / Rear Chrome Bumper 161.00 - - 18B Running Boards, Black Platform 231.00 - - 41H Engine Block Heater 83.00 - - 53A Trailer Tow Package Incl backup assist 916.00 - - 54R Dual Power Glass/Manual Folding Mirrors w/ Heat/Turn -- XL 280.00 - - 54Y Manually Telescoping/Power Glass/Manual-Folding Trailer Tow Mirrors 364.00 - - - -- 55B BoxLink -- XL 73 80 73.00 - - 57Q Rear Window Defroster -- XL (W/O 435)203.00 - - Rear Window Defroster -- w/ 435 Incl. Incl.203.00 - - INCL W/ 435 Power Sliding Rear Window 59S Super Puddle (LED Puddle/Side Mirror Light) 161.00 - - 61P Power Passenger Seat 10 Way 272.00 - - 63E Foldable Pick Up Box Bed Extender 231.00 - - 63S Pickup Box Access Step 299.00 - - 63T Tailgate Step 345.00 - - 67T Trailer Brake Controller 253.00 - - 76R Reverse Sensing System 253.00 x $253.00 - 85H Back Up Alarm System 115.00 - - 90D Bed Divider (req. 55B) 272.00 - - 90R Bed Ramps (req. 55B) -- Late Availability 548.00 - - 91A Smoker's Package 88.00 - - 94R Red / Blue LED Warning Strobes 667.00 - - 94S Amber Warning Strobes 621.00 - - 96P Bedliner -- Plastic, Drop-In 323.00 - - 96T Tonneau Pickup Box Cover - Soft Folding 483.00 - - 96W Bedliner -- Spray-In 548.00 X $548.00 - 96X Tonneau Pickup Box Cover - Hard 916.00 - - D1 STONE GRAY N/C - - UM AGATE BLACK N/C - - J7 MAGNETIC N/C - - N1 BLUE JEANS N/C - - E7 VELOCITY BLUE N/C - - PQ RACE RED N/C - - UX INGOT SILVER N/C - - YZ OXFORD WHITE N/C X N/C X N/C PG MEDIUM EARTH GRAY N/C -- TOTAL FOR VEHICLE WITH OPTIONS IDENTIFIED: per unit $34,324.68 $32,939.68 SPECIAL DEALER OPTIONS NEEDED: Does not have any fleet keying options available Midway Ford Commercial Travis Swanson Fleet and Government Sales 651-343-5212 2777 N. Snelling Ave. tswanson@rosevillemidwayford.com Roseville MN 55113 Fax # 651-604-2936 Police Responder 10 Speed Automatic 40/Blank/40 Cloth Front Seat Front Tow Hooks Dual Front Air Bags Sync Hands Free Carpet Floor Covering AM/FM/CD Player 4-Wheel ABS Brakes 8 way Power Driver's Seat Tow Hitch Air Conditioning 3.5L EcoBoost Tilt Wheel 275/65S18 AT tires Cruise Control 18" Aluminum Wheels Power Windows/Locks Options Code Price Select Exterior Colors Code Select Reverse Sensing 76R $253 x Blue Jeans Metallic N1 SprayIn Bedliner 96W $548 x Race Red PQ Fog Lights 595 $128 x Stone Gray Metallic D1 Daytime Running Lights 942 $41 x Agate Black UM Rear Defrost 57Q $203 x Magnetic Metallic J7 Privacy Glass 924 $92 x Ingot Silver Metallic UX Oxford White YZ x Lightning Blue N6 Extended Service Contracts Cost Select Option Total $1,265 You must have a active FIN code to participate in this Base Price Totals purchase contract : FIN code # $34,075.00 Purchase Order required prior to order placement Options Price Totals $1,265.00 Extended Warranty PO # Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Name of Organization Document fee Sub total per vehicle $35,340.00 Number of Vehicles 1 Address Grand Total for all units $35,340.00 City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date Contact's e-mail address and fax # 2019 F-150 4X4- Crew Cab- 5.5' Box Standard Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. H. Acceptance of Donation and Grant for Softball Field Improvements at Seven Ballfields at Lions, Wesley and Schaper Parks. Prepared By Rick Birno, Director of Parks & Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. Attachments • Resolution accepting a donation from the Golden Valley Girls Softball Association and the Hennepin Youth Sports Grant program for ballfield improvements at Lions, Wesley and Schaper Parks (1 page) Recommended Action Motion to adopt Resolution accepting the donation and grant for the ballfield improvements at Lions, Wesley and Schaper Parks. RESOLUTION NO. 19-02 RESOLUTION ACCEPTING A DONATION FROM THE GOLDEN VALLEY GIRLS SOFTBALL ASSOCIATION AND A GRANT FROM THE HENNEPIN YOUTH SPORTS GRANT PROGRAM FOR BALLFIELD IMPROVEMENTS AT LIONS, WESLEY AND SCHAPER PARKS WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following grants and donations on behalf of its citizens: Golden Valley Girls Softball Association for the softball field improvements on seven ballfields located in Lions, Wesley and Schaper Parks in the amount of $10,000. Hennepin County Youth Sports grant for softball field improvements on seven ballfields located in Lions, Wesley and Schaper Parks in the amount of $96,000. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. I. Approve Turkey Management Plan Prepared By Rick Birno, Parks & Recreation Director Summary Turkey management within the City of Golden Valley is a growing issue. Complaints concerning wild turkeys are increasing annually. Wild turkey removal, when needed, requires a formally adopted plan in order to request removal permits from the Minnesota Department of Natural Resources (DNR). The Golden Valley Turkey Management Plan (TMP) has been drafted from a template provided by the Minnesota Department of Natural Resources. Staff at the DNR have reviewed the TMP and recommended changes which have been implemented and included in the current proposal. The Open Space and Recreation Commission (OSRC) reviewed the TMP at the October 22, 2018, meeting and hosted a formal public input meeting at the November 26, 2018, meeting. The OSRC unanimously supported recommending approval of the TMP to the City Council. Key Highlights of the Turkey Management Plan (TMP) • Plan is designed to be reactive and not an annual removal • Any removals will require approval and permits from the DNR • Plan will only be implemented when needed for a public safety issue which will be determined based on each individual situation • All removals will utilize an independent contractor and be funded by the Parks & Recreation General Operations budget in the same budget line as the deer removal • Plan allows for staff to support other entities within Golden Valley through the DNR permit process and independent contractor selection if requested Resident Input • Resident input has been solicited through phone calls, emails, formal public input and electronic comments from document review posted on the City’s website. All calls, emails, input and comments have been summarized and attached to this email Staff is recommending moving forward with the approval of the proposed TMP. Attachments • Proposed Turkey Management Plan (9 pages) • Turkey Management Area Map (1 page) • Summary of Resident Input (5 pages) • Open Space & Recreation Commission draft minutes from the November 26, 2018 meeting (2 pages) Recommended Action Motion to approve Turkey Management Plan for adoption and implementation. DRAFT WILD TURKEY MANAGEMENT PLAN FOR THE CITY OF GOLDEN VALLEY TABLE OF CONTENT Plan Summary Golden Valley Wild Turkey Management Concerns 1.0 Golden Valley Wild Turkey Management Plan 1.1 Wild Turkey Habitat Use and Population Estimate 1.2 Visitation and Recreation Areas 1.3 Concentrated Habitat Use and Human Safety Issues 1.4 Proximity Sensitive Areas Wild Turkey Management Recommendations 2.1 Goals and Measures 2.2 Geographic Scope 2.3 Management Techniques 2.3.1 Population Reduction 2.3.2 Tracking Management Activities for Future Adjustments 2.3.3 Habitat Modification 2.3.4 Temporary Physical Barriers 2.3.5 Permanent Physical Barriers 2.3.6 Redistribution Techniques 2.3.7 Excrement Removal in Roost Areas 2.4 Public Information 2.5 Partner Relationships and Permit Requirements 2.6 Communication Plan 2.7 Staff Contact Appendices: Appendix A - City of Golden Valley Context and Land Cover Map Appendix B - Golden Valley Management Activity Tracking Form Plan Summary The Golden Valley wild Turkey Management Plan is a reactive approach to problem areas that develop throughout the city and not an annual scheduled removal program. The plan is a tool to manage public safety issues, resident/patron property damage and human health issues. Wild turkeys can be very aggressive, become public safety issues and cause damage in high pedestrian use areas. The removal plan will only be implemented as needed when damage and safety issues become apparent and no other options are available. The proposed management plan is designed to utilize non-lethal removal strategies first and whenever possible. Lethal disposition techniques will be implemented if recommended by contractor and approved by the Minnesota Department of Natural Resources (DNR) Wildlife Division. The plan also provides for city staff to support administratively both public and private property owners other than the city of Golden Valley to guide and implement wild turkey removal if requested. 1. City of Golden Valley Wild Turkey Management Concerns 1.1 Wild Turkey Habitat Use and Population Estimate The city of Golden Valley encompasses approximately 6,720 acres of varied habitats. When Golden Valley was initially settled, the majority of the landscape was cultivated farmland and open fields, with remnant wetland, wet prairies, and floodplain forest. Today Golden Valley is fully developed, areas of habitat include 70% partially vegetated land cover, forests and woodlands comprise 10%, open grasslands, shrub lands, and prairies 5%. Open water and wetland habitat is about 5%. Overall, developed land and cultural (non-native) vegetation encompass about 81% of Golden Valley’s land cover while native-dominated plant communities comprise about 19%. This value has been relatively constant over the past few decades. Golden Valley continues to look long term to increase the quantity and quality of natural areas within the community. Wild turkeys use various areas of the city. Nesting occurs in a variety of habitats including wooded and marsh areas, thick shrubbery, downed trees, in natural tall vegetation bordering open green spaces and in wildflower garden areas. Newly hatched broods tend to feed within the city boundary areas and in communities that border Golden Valley. After their flightless period of a few days, wild turkeys are more mobile and frequently use private and public property for dusting, roosting and feeding. The city of Golden Valley does not monitor wild turkey populations annually. City protocol is to respond when an issue arises due to a large flock of wild turkeys or unique situations that create a public safety issue. Our habitat is conducive for flocks of wild turkeys to congregate in neighborhoods, parks and corporate properties in Golden Valley. 1.2 Visitation and Recreation Areas Flocks of wild turkeys can be found in our parks, nature areas, picnic areas, playgrounds, roads, parking lots, hiking trails, wooded areas, ball fields, and other public and private property. 1.3 Concentrated Habitat Use and Human Safety Issues Areas in which wild turkeys are causing damage or health and human safety issues include parks, picnic areas, roads, parking lots, lawns, golf course greens & tee boxes, private residential property and business property throughout Golden Valley. The turkeys tend to be extremely aggressive with people and are impacting daycare centers, religious facilities, schools, delivery services, traffic and recreational facility use. 1.3.1 Proximity Sensitive areas Because our wild turkey removal plan is based on managing specific problem areas only and not an annual removal program, all property at any potential location will have sensitivity issues. Therefore, staff will not support the use of firearms for the removal of problem turkeys unless directed by Public Safety staff in very specific situations that have no other options. Generally a drop net process or baited traps will be utilized. Depending on the types of baited traps used, this process may attract non-target wildlife and domestic pets. Contracted services for wild turkey removal will employ strategies and systems that minimize the impact to all other domestic and wild animals. 2. Wild Turkey Management Recommendations 2.1 Goals and Measures The city of Golden Valley is proposing a wildlife management plan for problem area response due to wild turkey issues when identified by residents and city staff. This is not a citywide annual removal process plan. The two primary areas of concern are public safety and property damage. Staff has identified three goals for implementing a wild turkey management program. The primary goal is to implement a removal when ongoing public safety and damage is identified. The second goal is to develop and implement a communication process that informs both residential and corporate property owners about strategies to deter feeding and loafing wild turkeys. Information will include insight regarding the issues of feeding wildlife and options to make property areas unattractive for turkeys by developing natural barriers that deter turkeys from loafing on and around property. The final goal will be to support other community public and private property owners, if requested, to develop plans to implement processes to reduce/remove wild turkeys on property not owned by the city of Golden Valley. This would also extend to all future property owned by the city of Golden Valley that has not yet been identified as a wild turkey population problem response area. 2.2 Geographic Scope The removal goals are focused on an as needed basis throughout the city of Golden Valley. Wild turkey management techniques are not planned for any specific locations at this time or as a scheduled annual removal process. If in the future the wild turkey populations grow to a point a planned and scheduled annual removal program is required, staff will work with the City Council and the Minnesota Department of Natural resources to develop and implement a process for the city of Golden Valley. 2.3 Management Techniques The proposed techniques for wild turkey management for the city of Golden Valley will be varied in type and geographic area. Meeting the goals as outlined may require the implementation of a broad set of techniques. Any one management technique used alone will likely be ineffective for any significant length of time, since tolerance and habituation will likely occur. As a result, we propose the use of an integrated management approach, where a number of techniques, applied in varying ways, times and locations will provide the best outcomes. 2.3.1 Population Reduction Animal Management The plan recommended is not an annual population reduction management process. When a problem area is identified and action required, staff will request a Removal Permit from the DNR for the wild turkeys. Permit request will outline all issues, location(s) and conditions that will be followed as well as the reporting of any removal(s). Trapping and Removal (Winter Period) Capture and removal of mixed age groups of wild turkeys during the winter period is an effective way to reduce the localized population. The use of contractors for the capture, removal and disposition of wild turkeys from the city of Golden Valley is a management option. Such removal would need to be detailed as part of a removal permit application through the MN Department of Natural Resources Fish & Wildlife Division. The wild turkey removal and disposition will be conducted according to the permit conditions. Lethal Wild Turkey removal The city of Golden Valley does not plan to use on-site lethal removal of wild turkeys unless a specific removal need is dictated by the Golden Valley Public Safety Department and no other non-lethal options are reasonable based on the situation. Selective and occasional lethal removal of individual or small groups of wild turkey may be needed if other redistribution or hazing methods do not work. Lethal removal of wild turkeys by means of shooting wild turkeys on an occasional basis is a management option. Such removal would need to be dictated by the Golden Valley Public Safety Department. This type of removal would be included as part of a removal permit application through the DNR Fish & Wildlife Division, and wild turkey removal and disposition would need to be conducted according to the specific permit conditions. Such conditions would include the number of individual wild turkeys and the specific information about the methods to be used for the removal and disposition. 2.3.2 Tracking Management Activities for Future Adjustments All management activities will be documented on the Management Activity Tracking Form in Appendix B. The city will keep a copy of all management activity forms on file at the Brookview Golf Maintenance office to help facilitate future management activities that might need adjustments or improvements. 2.3.3 Habitat Modification There are some direct habitat modifications that may be beneficial for long term management of wild turkeys. Covering dusting sites with rock may deter them and encourage them to move to another area that has less public use. In some cases pruning of certain branches on roost trees may prove beneficial. In addition, the opportunity of being able to halt access, remove food sources, or altering other attractants can also be beneficial. 2.3.4 Temporary Physical Barriers The use of temporary fencing, rocks and other natural barriers (botanical gardens - pollinator gardens) that limits wild turkey access to the high use pedestrian traffic areas during the various Minnesota seasons will be considered. Any fencing that may be installed would be established in a manner or distance that prevents wild turkeys from entering the fenced off area from the adjacent roost areas. 2.3.5 Permanent Physical Barriers Completely excluding wild turkeys from a specific area is difficult based on their ability to fly. The use of permanent woven wire fencing or more residential aesthetically pleasing fence such as composite, wood or privacy lattice, or other options may be considered if it limits wild turkey access to high pedestrian traffic use areas. Staff understands this may help to deter but not completely prevent access. These fences can be blended into the area with tall flowering forbs, grasses or shrubs. Any fencing that is installed would need to be approved by the Area Wildlife Manager and will be established in a manner that prevents wild turkeys from entering the fenced off area from adjoining areas. Routine inspection of the fence will be done by city staff when installed on publically owned property. 2.3.6 Redistribution Techniques Preventing large flocks of wild turkeys from roosting, feeding or dusting throughout Golden Valley and adjacent areas will be an ongoing process. We anticipate using a number of techniques, when needed, through independent contractors to remove wild turkeys creating public safety issues and property damage. Additionally, we plan to use multiple techniques at varied times and with subtle shifts in methods so that the wild turkeys do not become habituated to any one technique or become accustomed to a particular schedule of activity. Staff will also investigate any residential feeding which may be keeping wild turkeys in a specific area. Staffs’ goal is to have very limited impact on residents and patrons, mitigating any disruption will be a priority. Some redistribution techniques require specific training, personal protective equipment and adherence to policies and procedures for their safe use. A thorough examination of all removal/relocation options will be reviewed prior to employing a particular technique. Depending on the method(s) utilized, if it is determined public notification is needed, city staff will implement a communication plan.  Human and mechanical disruption options that may be considered; o Disturbing roosting and feeding wild turkeys by individuals on foot so wild turkeys can be moved out of the public safety/nuisance area to a location that is more supportive of wild turkey habitat o Sprinklers or water devices o Drones over trails or open areas o Remote control cars/trucks  Dogs or other trained animals o Specially trained dogs that are capable of providing non-lethal hazing. o Use of trained dogs and handlers to move turkeys away from high used public areas. o Resident pets will not be allowed for this purpose.  Pyrotechnic Options o Limited use of pyrotechnic options such as flares, bangers, crackers, popper shells, etc. can be temporarily effective in moving wild turkeys and dissuading them from returning to a given area. Special training, handling and storage considerations would need to be considered. Use restrictions and notification requirements would be required prior to the use of pyrotechnics. Safety will always be the number one priority when considering pyrotechnics for the relocation of wild turkeys. o Flash bangs from Orion Safety Products have been used on a sporadic basis with success to dissuade wild turkeys from using a particular area.  Options for Repellants for roosting o Bird spikes in common roost areas o Spray on products that create unwelcome residues have been successful to slow down roosting. An example is Bird-X “4 The Birds Repellant” – product leaves a sticky residue on surfaces including tree branches, rooftops, asphalt, etc. o Remote and automated lighting systems.  Predator decoys o The use of 2D or 3D coyote/dog decoys sometimes discourages area use by wild turkeys. The periodic use of decoys continues to be a management option. Decoys that are placed intermittently and exhibit periodic motion due to wind gusts can be effective at deterring geese however must be moved on a very regular schedule to be affective.  Feeding ban on wild turkeys o No feeding ordinance for wild turkeys within city limits. o Enforcement of no feeding ordinance. 2.3.7 Deterrents in Roost Areas and Excrement Removal At this point in time, the city of Golden Valley does not remove wild turkey excrement. City staff understands the primary goal to effectively redistribute wild turkeys away from high use pedestrian areas helps to reduce wild turkey feces. Large concentrations of wild turkeys on sand volleyball courts, softball fields, golf course sand bunkers and in park play areas with sand play spaces where excrement is deposited is vulnerable to E. coli due to the increased exposure to air and ultraviolet rays emitted by the sun. Staff would only remove wild turkey excrement from sand/aggregate athletic facilities and youth play areas with sand if the problem is extensive and persistent. 2.4 Public Information Informing the public about wild turkey management activities is an integral part of a successful wild turkey management plan. Information and signage detailing some of the methods being used will be developed to provide background information for residents. Signage or posted notices may be developed for certain activities. Additionally, city staff and all contractors performing removal services will provide a copy of the removal permit to all residents and patrons upon request. All persons performing management activities should provide users with accurate and thorough information about wild turkey management objective, and inform users how the particular management activity being conducted fits into the larger wild turkey management plan. The city of Golden Valley will promote resident reporting options of turkey complaints/safety concerns to appropriate staff via e-mail or phone. The city will also provide information on residential turkey management techniques in both the city newsletter and website. 2.5 Partner Relationships and Permit Requirements Coordination of all wildlife management activities will be communicated with the Minnesota DNR, Parks & Recreation Department, Public Safety Department and the City Manager’s office. Permitting and all contracted removal activities, dates/conditions for removals, permit possession while conducting activities, notification and involvement of Conservation Officers, Area Wildlife Managers, etc. will be the responsibility of city staff and all contractors employed to implement wildlife management services. 2.6 Communication Plan Review of initial draft of plans sent to MN DNR staff for comment – Mid-September 2018 The initial draft of both the Goose Management Plan (GMP) and the Turkey Management Plan (TMP) will be available for hard copy review at the Open Space and Recreation Commission (OSRC) meeting Oct 22, 2018, 6:30 pm, at Brookview (316 Brookview Parkway – 763-512-2345). Once the Commission’s recommended changes have been included in the draft documents, electronic versions of both plans will be available for public review on the City website with the option to give feedback. When the public comment period ends, the updated plan will be reviewed at the November 13, 2018, City Council/Manger work session meeting (Golden Valley City Hall, 6:30 p.m. – 763-593-8000). The Open Space and Recreation Commission will host a final draft document review and public input meeting on November 26, 2018, 6:30 pm, at Brookview. Final Goose Management Plan and Turkey Management Plan are scheduled to be presented to the City Council for approval at the January 2, 2018, City Council meeting. If approved, both plans will be implemented beginning in 2019. 2.7 Staff Contact Information Any questions regarding the proposed wildlife management plan or the communication plan can be directed to: Rick Birno, Parks & Recreation Director at 763-512-2342 or rbirno@goldenvalleymn.gov. APPENDIX Appendix A – Map of wild turkey management zone Appendix B - Golden Valley wild turkey management activity tracking form APPENDIX B: GOLDEN VALLEY WILD TURKEY MANAGEMENT ACTIVITY DOCUMENTATION FORM DATE Time Name Activity/Method Location Notes Rd Ferns%n -� •N O F Luce Line i�' Pim tib 169 - ► � CO 100 , Parks, Open Spaces, & Regional Trails Community Park Open Space Existing Regional Trail jL Neighborhood Park Joint Use Facility Planned Regional Trail FSpecial Use Area Non -Golden Valley Park Conceptual Regional Trail - Search Corridor u Nature Area or Preserve Private Golf Course Conceptual Regional Trail - 2040 System Additions Theodore Wirth Park Recreation Easement O 0.25 0.5 1 Mile I i I i I Sources: Hennepin County Surveyors Office for Property Lines (2017), City of Golden Valley for all other layers (2017). i . • � IIS 169 - ► � CO 100 , Parks, Open Spaces, & Regional Trails Community Park Open Space Existing Regional Trail jL Neighborhood Park Joint Use Facility Planned Regional Trail FSpecial Use Area Non -Golden Valley Park Conceptual Regional Trail - Search Corridor u Nature Area or Preserve Private Golf Course Conceptual Regional Trail - 2040 System Additions Theodore Wirth Park Recreation Easement O 0.25 0.5 1 Mile I i I i I Sources: Hennepin County Surveyors Office for Property Lines (2017), City of Golden Valley for all other layers (2017). Public Comment Summary to date for the proposed Turkey & Goose Management Plans • Staff has received 6 phone calls, 5 emails and 3 electronic public input comments from the proposed plans posted on the City website (October 29th – November 7th) and the article regarding the proposed plans/review schedule published in the City Newsletter (Sept./Oct. 2018). • As of November 7th, 2018 staff has received four resident calls and two non-resident calls. All calls have been saved and are summarized below. • As of November 7th, 2018 staff has received 7 resident emails/electronic input. All emails/input have been saved and are copied below. Summary of Resident and Non-Resident Phone Calls • Resident phone call #1 (9-16-18): Caller does not believe the management issue is such that the city needs to get involved. Private property owners should take care of wildlife issues themselves. Does not see issue as city’s problem. • Resident phone call #2 (10-1-18): Caller had questions regarding how the plan was to be implemented and would it be humane. Staff contacted resident and explained both process and removal strategies for both plans. • Resident phone call #3 (10-22-18): Caller representing Midtown Homeowners Association requesting information on the date and time the formal public input was to be accepted. Staff responded with process schedule. • Resident phone call #4 (10-22-18): Caller asked if the public was allowed to attend scheduled OSRC meeting. Resident is writing a research paper on urban wildlife management for school. Staff contacted resident and welcomed them to attend meeting. • Non-Resident phone call #1 (10-5-18/Glenwood, MN): Caller recommended installing invisible fence around all golf course and park property and to purchase Australian Shepherds to chase the geese. • Non-Resident phone call #2 (10-8-18): Caller recommended installing 3D coyote decoys in and around the park and golf course. Mentioned the City of Fergus Falls implements a 3D decoy strategy. Also mentioned decoys need to be moved around evey couple of days. Summary of Copied Email Communication • As a resident of Golden Valley and a veterinarian I would ask what humane methods to reduce stress and injury are in the capture and release protocols for dealing with the "wildlife management problem" of geese and turkeys in certain areas of our city? There are coyotes in our neighborhood and I ask you if they are being discouraged where they could serve as natural predators in the areas where geese and turkeys are problematic? Are you aware that the Animal Humane Society is releasing neutered cats into our neighborhood? Do you know who gave them the authority to do this in a suburban, wildlife rich community where these cats have been seen killing song birds and small mammals, upsetting indoor cats, defecating in people's gardens and starving in winter? And if so, why? It is inhumane, a public health hazard and certainly disruptive of any effective wildlife management program in Golden valley. Dated 9-15-18 • I read the article in the City Newsletter about GMP & TMP and I'm thrilled to hear some action will hopefully be taken to eliminate the overpopulation of both of these nuisance animals in Golden Valley. I have been a resident for 20 years and the populations of both seems to double every year. The turkeys have been destructive in our yard and neighborhood. Despite attempts to avert them from our property, they manage to destroy flower beds, kill the grass, and act aggressively when near them. I'm afraid of what they could do to the small kids in the neighborhood if an adult wasn't watching. We've sprayed for pests, hung up mylar tape, set up a motion sensor hose, and even purchased a plastic coyote trying to get them off our property to no avail. I'm for trained individuals to hunt them and donate their meat to the food shelf. Why not? Dated 9-24-18 • I do not see that you are using dogs at all. Dogs, with their handlers, are commonly used to keep geese from nesting in areas where they're not wanted. It's a simple effective non-lethal way to keep the area free of geese. Airports and others use them globally and it works. I am opposed to killing the geese once they've made a home for themselves. Canada Geese mate for life. Give them a break. Keep them from nesting and you won't have to kill them. One of many organizations easily found on the web - there are many, many others. http://www.goose-masters.com/. Dated 10-29-18 • It’s about time golden valley addresses this we live on a pond not far from brookview The geese are pretty but that’s about it people think by feeding them it’s great if they had them coming in their yards they would not be happy who wants to walk in all that plus the end of our street was always full of their droppings, my husband golfs at brook view it’s time they are gone. Ducks are fine geese need to go they are everywhere, this should have been addressed many years ago. Dated 10-29-18 • I would like to give my view of the draft version of the turkey management program. If they have to be removed, I worry that an independent contractor might not follow the “non-lethal” removal—no matter what the agreement was. I would like to have the city NOT remove the turkeys unless they are causing traffic hazards. In our neighborhood, the turkeys have not been aggressive and I haven’t heard neighbors complain about any damage. It is fun to see them grow throughout the summer. They are delightful to watch throughout the year. The adult turkeys really take care of the young ones. I think that is a very good thing for the children in the neighborhood to observe. Recently, I heard a horror story of what happened to the geese in Powderhorn Park in Minneapolis. After watching the young ones growing all spring and summer, suddenly all of the geese were gone. The city had killed them and ground them up for feed. That is a terrible lesson for children to learn. It’s not the way their life needs to end. Where is the wildlife supposed to go? I hope that Golden Valley decides to let these birds live here too! Thank you for your time. I’d like to give my opinion on the draft geese management program. I sent a separate email in regard to the turkey management program. So some of that email is repeated here. I know that geese are more prevalent than the turkeys and can cause more of a mess, and may people do not want that mess. Recently, I heard a horror story of what happened to the geese in Powderhorn Park in Minneapolis. After watching the young ones growing all spring and summer, suddenly all of the geese were gone. The city had killed them and ground them up for feed. That is a terrible lesson for children to learn. It’s not the way their life needs to end. Where is the wildlife supposed to go? I only request that you manage the population in the most humane way possible, and if you hire independent contractors, try to ensure that they use a humane process. Thank you for your time. Dated 10-31-18 • What started me on my current course is an announcement for a meeting to set up a plan to manage the geese population in Golden Valley. At the meeting the plan or rather lack of plan consisted of a program to try and control the “pests” on Brookview Golf Course. As I was able to understand, the reasons for eradicating the geese from the golf course were: 1. too many birds, 2. the birds threaten (?) golfers, 3. customers track goose poop into new facility. All of which occurs roughly 3 months out of the 5-6 month season. The eradication, to be done by various means, was to be paid for by the golf course via tax money i.e.; you the taxpayer. To do this, first a formal plan had to be paid for and submitted to the DNR. (That plan also requires a taxpayer contribution.) A much more cost-effective and long term plan would be a plan of positive actions that develop solutions for living in shared compatibility with nature and the wildlife in Golden Valley. We need a plan that provides for wildlife such as a green corridor for our children and our children’s children. Not a plan that works to eradicate wildlife. After attending the meeting of the Golden Valley Open Space & Recreation Commission, spending an hour on their website and reviewing the Golden Valley web site, I found no mention of any positive wildlife management in favor of the wildlife or green space preservation. I could find no mention of considerations for a green corridor which, looking at a current map, there are still some reasonable possibilities of action. I did find numerous building projects, replacement of grass fields for artificial turf, and a proposal to take a portion of Schied Park to build a larger fire station (at taxpayers’ expense) for to-be-proposed construction of high density housing along the proposed light rail line which takes up a considerable portion of green space already. One of the pleasures of living in the Twin Cities is our close association with nature. Golden Valley has a lot to offer. Theodore Worth did a great job of preserving much for Minneapolis and thereby our city. James Ford Bell of General Mills left a legacy in Golden Valley to the birds, geese, ducks and wildlife of the area. We have those two visionaries to thank for some of the most beautiful areas of Golden Valley and not much to thank our current commission, or for that matter City Council, unless you like cookie-cutter box-like apartment buildings for which we the taxpayers of Golden Valley are paying the infrastructure and public services such as police and fire. (not the Contractors) Parks, good schools and Green Corridors would add to the value of taxpayers’ homes and quality of living, not cheap, crowded apartment complexes. The only entities that stand to profit from these constructions are the contractors. I am very disappointed in the quality of your leadership. Dated 11-03-18 • In the spring of 2017 three very aggressive toms and some hens wanted to take control of our neighborhood. The problem was mostly caused by a neighbor feeding and trying to create a wildlife area in his back yard. The turkeys lost all fear of humans and we became part of their pecking order. My neighbor was wing attacked by a tom that was waiting for him when he came out of his house, luckily it was not his very young daughter. If you search old newspapers you will find articles where turkeys blinded and disfigured young children. This spring Rochester police had to kill a wild turkey after it attacked a child on bike. I would like to emphasize the importance of educating residences on how dangerous turkeys can be especially around young children, and to immediately report any aggressive behavior. I would like to thank your Commission and Mr. Birno for all your help. Dated 11-07-18 • My office overlooked the Brookview golf course for 8 years. I had the pleasure of viewing all kinds of animals from my window. There were turkeys, geese, ducks, swans, hawks, and eagles. Most of the park patrons appeared to enjoy the wildlife. Is there really a need for egg addling and relocation or is are the geese a minor inconvenience? These birds are essential to the Bassett Creek ecosystem in Golden Valley, and far beyond. We ought to be very thoughtful before making this decision. I support the goose and turkey management plans for the removal of problem birds, but not the ongoing costs associated with egg addling and relocation. I do support spending on ecologically reconstructive and scientifically important work that would reduce the goose population in Brookview golf course. There are a few cottonwood trees that could support an eagle’s nest. There are also countless trees that could house nests for owls and hawks. We could even reintroduce falcons. Before we try egg addling and relocation, I think we should try spending money on something that could become self-sustaining while adding value to the community. Thanks for reading and doing this important work. Dated 11-20-18 GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Meeting Minutes November 26, 2018 1. Call to Order Mattison called the meeting to order at 6:30 pm. 2. Roll Call Present: Commissioners Roger Bergman, Cindy Carow-Schiebe, John Cornelius, Kelly Kuebelbeck, Bob Mattison, Kimberly Sanberg, Matthew Sanders, and Della Daml. Staff Rick Birno, Director of Parks and Recreation; Greg Simmons, Recreation and Facilities Supervisor; Mike Ward, Golf Course Maintenance Manage; Ben Disch, Golf Course Manager; Gillian Rosenquist, City Council; and Sheila Van Sloun, Administrative Assistant. Residents Lorna Reichl, Bruce Feld, and Todd Hedtke. Absent: Max Hyberger and Dawn Speltz. 3. Agenda Changes or Additions None. 4. Approval of Minutes – October 22, 2018 Sanberg asked about an incomplete sentence in paragraph two of item 8/9. Van Sloun stated she would fix the error and correct the minutes. MOTION: Moved by Bergman and seconded by Sanberg to approve the October 22, 2018 meeting minutes as amended. Motion carried unanimously. 5. Proposed Turkey Management Plan Review and Public Input Birno gave a brief summary of the proposed Turkey Management Plan. Concerns and comments from residents and Commissioners included: • Resident Feld has concerns with a neighbor in a townhome complex near him, that has high invasive species where turkeys gather, as well as concerns about the neighbor feeding the turkeys. • Resident Hedtke has concerns with the turkeys chasing his children and being aggressive in his yard, as well as neighbors feeding the turkeys. • Resident Reichl said the problem is with residents feeding the turkeys and overgrown vegetation where they like to gather. She likes the education piece of the proposed plan. She hopes laws can be enforced with residents and property managers. • Mattison asked if the Council adopted an ordinance regarding feeding. Birno said the recodification is in process however it has not been formally adopted by the City Council. Kuebelbeck said there should be a fine for feeding written into the ordinance. Birno said he would review the current ordinance and make recommendations for changes. 6. Proposed Goose Management Plan Review and Public Input • Birno gave a brief summary of the proposed Goose Management Plan. Birno shared strategies for decreasing the goose population at Brookview Golf Course & Brookview Park and said the plan is going to be an ongoing journey. Concerns and comments from residents and Commissioners included: • Sanders said the plan should include task force groups from surrounding businesses with a similar problem. Birno said down the road they may be added. • Resident Reichl said she liked that the plan looks at specific problem areas. She believes it’s going to be a continuous problem. She suggested tagging the geese to see if the efforts are successful. • Kuebelbeck asked if the golf course could prevent them from nesting on the grounds. Birno noted this would be a difficult goal considering the golf course is perfect grounds for geese to build nests and loaf. Open Space & Recreation Commission Minutes November 26, 2018 Page 2 • Kuebelbeck wants to know how it’s decided when or if efforts become too much. Birno agreed that based on the potential annual investment, we will need a measurement tool to assess the impact and determine if the results are appropriate for the fiscal resources utilized. He said we can’t be sure until they get into the implementation of the plan. Kuebelback added that she would like to see a threshold for the efforts. • Sanders said he believes it’s worthwhile to give the plan a try for a number of years to measure impact. He added that it’s important for the City to have a plan in place for issues that arise. 7. Wildlife Management Plans General Discussion and Recommendation Comments from the Commissioners on the Turkey Management Plan are as follows: • Mattison wants to see an effective ordinance that is very clear about feeding with real penalties. • Sanberg said that education to the community on why not to feed may be helpful. Carow-Schiebe added that education on the importance of keeping your yard maintained would be helpful as well. • Kuebelbeck would like to see a tiered fine system put in place for the feeding wild animals ordinance. MOTION: Moved by Kuebelbeck and seconded by Carow-Schiebe to recommend the proposed Turkey Management Plan to the City Council for approval subject to the recommendations listed above. Motion carried unanimously. Comments from the Commissioners on the Goose Management Plan are as follows: • No Discussion MOTION: Moved by Sanders and seconded by Bergman to recommend the proposed Goose Management Plan to the City Council for approval. Motion carried unanimously. 8. Commission and Staff Updates • Commissioner Updates - Cornelius mentioned the pickleball players are looking for indoor space. He said a local church was looking for information on how to set up courts in their facility. - Birno said ice should be in early if the weather continues to cooperate. - Sanders said he really enjoys the rinks and believe they are a great asset to the city. He also thanked the staff for their work on the rinks. • LimeBike Update – Birno said the Council received a report on the LimeBikes at a recent City Council/Manager work session. He said City received a low volume of complaints. He added that the LimeBike organization was very responsive to reported issues. The City plans to renew their agreement next year and e-bikes will be added to the mix of transportation options. Mattison inquired about injuries. Birno said he was not aware of any injuries in Golden Valley. He added Limebike is an independent entity and not affiliated with the City of Golden Valley. Mattison suggested a LimeBike education write-up in a future newsletter. • January Meeting – Birno said the January meeting will be a joint City Council and Commission meeting on Tuesday, January 29 from 6-8 pm. • December Meeting – Birno reminded the Commission that there is no meeting in December. 9. Adjournment MOTION: Moved by Sanders and seconded by Berman to adjourn at 8:15 pm. Motion carried unanimously. ATTEST: Bob Mattison, Chair Sheila Van Sloun, Administrative Assistant Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. J. Approve Goose Management Plan Prepared By Rick Birno, Parks & Recreation Director Summary The goose population is an ongoing problem within the City of Golden Valley and is one of the top complaints consistently shared at Brookview Golf Course and Brookview Park. Brookview Golf annually implemented a goose removal plan until five years ago when the Minnesota Department of Natural Resources (DNR) began to require a formal Goose Management Plan (GMP) in order to request permits for goose removal. The Golden Valley GMP has been drafted from a template provided by the Minnesota Department of Natural Resources. Staff at the DNR have reviewed the GMP and recommended changes which have been implemented and included in the current proposal. The Open Space and Recreation Commission (OSRC) reviewed the GMP at the October 22nd, 2018 meeting and hosted a formal public input session at the November 26th, 2018 meeting. The OSRC unanimously supported recommending approval to the City Council. Key Highlights of the Goose Management Plan (GMP) • Plan is for specific locations in Golden Valley • Annual removals require approval and permits from the DNR • Plan has three key steps for population reduction • Spring step #1 is to locate and implement an addling process to eggs in nests • Early summer step #2 is to capture and remove a number of geese during flightless period • Mid-summer through fall step #3 is to continue to implement strategies for disturbing loafing geese • All removals will utilize an independent contractor and be funded by revenues from the Brookview Golf budget • Plan allows for staff to support other entities within Golden Valley through the DNR permit process and independent contractor selection if requested. Resident Input • Resident input has been solicited through phone calls, emails, formal public input and electronic comments from the document review posted on the City’s website. All calls, emails, input and comments have been summarized and attached to this email Staff is recommending moving forward with the approval of the proposed GMP. Attachments • Proposed Goose Management Plan (11 pages) • Goose Management Water Body Map (1 page) • Goose Management Area Map (1 page) • Summary of Resident Input (5 pages) • Open Space & Recreation Commission draft minutes from the November 26, 2018 meeting (2 pages) Recommended Action Motion to approve Goose Management Plan for adoption and implementation. DRAFT GOOSE MANAGEMENT PLAN FOR THE CITY OF GOLDEN VALLEY TABLE OF CONTENTS Golden Valley Goose Management Concerns 1.1 Canada Goose Habitat Use and Population Estimate 1.2 Concentrated Habitat Use and Human Use Conflicts 1.2.1 Proximity Sensitive Areas 1.2.2 Water Quality Impacts 1.2.3 Water Quality Sampling Canada Goose Management Recommendations 2.1 Goals and Measures 2.2 Geographic Scope 2.3 Management Techniques 2.3.1 Population Reduction 2.4 Public Information 2.5 Partner Relationships and Permit Requirements 2.6 Communication Plan 2.7 Staff Contact Information Appendices: Appendix A- Brookview Recreation Area Context Map Appendix B- Brookview Recreation Area Water Bodies Map Appendix C- Golden Valley Management Activity Tracking Form Plan Summary The Golden Valley Goose Management Plan is a specific area/location approach to respond to public safety issues, reduce over population and deal with resident and patron issues. Geese are messy and aggressive in high human use areas. The removal plan will only be implemented as needed in the specific areas identified (See Appendix A). The plan allows for a population reduction process, round-up/ removal and disturbance strategies. Lethal disposition techniques may be utilized if recommended by contractor and approved by the Minnesota Department of Natural Resources (DNR) Wildlife Division. The plan also provides for city staff to support administratively both public and private property owners other than the City of Golden Valley to guide and administer Canada goose removal if requested. 1.0 The City of Golden Valley (specifically the Brookview Recreation Area) Goose Management Plan Recommendation 1.1 Canada Goose Habitat Use and Population Estimate The Brookview Golf Course and Brookview Park, referred to in this plan as the Brookview Recreation Area, encompass approximately 176 acres of varied green space and habitats. Habitat areas include floodplain, emergent marshes, ponds, creek, open green space, landscaped amenities and developed recreation areas. These are the dominant land features and cover types within the boundaries – see appendix A. Canada geese use various areas of the Brookview Recreation Area and begin nesting in the spring. They prefer areas near bodies of water and nesting occurs in the creek banks, pond banks and island areas within some of the ponds. Newly hatched broods tend to loaf and feed on the golf course fairways, tee boxes and greens as well as the open green space at Brookview Park. Geese will generally stay on the property until it is time to migrate for the fall. After their flightless period, Canada geese are more mobile, and frequently move from the ponds and creeks to adjacent feeding areas on the golf course and in Brookview Park. Other properties in Golden Valley that have goose population residency issues include the privately owned General Mills locations and the Perpich Center for the Arts property. The Canada goose population in the vicinity of Brookview expands to over 200 geese during fall migration. During the spring and early summer months, when adult geese pair and build nests, we estimate approximately 75 - 100 breeding pairs are typically present. In mid-summer, as many as 100 - 150 young and adult geese are found in these same areas, depending on reproductive success. Later in the summer, late July through October, additional flocks exceeding 40 - 60 birds are observed in the Brookview Recreation Area as birds are flying into the vicinity from surrounding areas. 1.2 Visitation and Recreation Areas Areas and amenities impacted include picnic areas, playgrounds, shorelines, interior ponds, parking lots, trails, golf fairways & putting greens, tee boxes, volleyball courts and gathering areas around Brookview. 1.3 Concentrated Habitat Use and Human Use Conflicts Conflict areas include picnic areas, shorelines, ponds, Bassett Creek, parking lots, trails/sidewalks, fairways, greens, pull & powered golf carts, streets/highways and maintenance equipment. There are also concerns regarding food and health safety with the heavily utilized onsite food service during high patron use periods at Brookview. 1.3.1 Proximity Sensitive areas The Brookview Recreation area is surrounded by heavily travelled roads including Interstate 394 and Highway 55. Highway 169 is located just to the west of Brookview Golf Course. In addition to busy roads bordering the facility on three sides of the property, a residential area is located just to the east of the primary parking lot. General Mills corporate headquarters and other private property owners are located just to the west of Brookview. The General Mills property in close proximity to Brookview also has ponding areas with large landscaped green spaces. The city of Golden Valley has ordinance restrictions on the use of firearms. Due to the proximity of heavily traveled roads and highways, neighboring residential and neighboring corporate properties, staff is not recommending the use of firearms or other lethal means for onsite goose removal. 1.3.2 Water Quality Impacts Golden Valley does not have any data on water quality impacts. 1.3.3 Water Quality Sampling At this point in time the City of Golden Valley does not implement a water sampling process in the ponds or creek within the Brookview property. 2.0 Canada Goose Management Recommendations 2.1 Goals and Measures The city of Golden Valley is a site specific goose management plan and not a citywide removal process plan. The two primary areas of concern are public safety and property damage attributed to higher goose populations. Our goal is to systematically work on these aspects to help reduce the number of complaints from residents and patrons. Staff has identified three goals for implementing a Canada goose management program. The primary goal is to focus annually on the green space and water areas in the Brookview Recreation Area to reduce the Canada goose population. The second goal is to develop annual strategies throughout the Brookview property creating natural, random and physical barriers that deter geese from loafing on the property and reduce patron and community concerns. The final goal will be to support other community public and private property owners, if requested, to develop plans to implement processes to reduce the number of Canada Geese on property not owned by the City of Golden Valley. This would also extend to all current and future property owned by the City of Golden Valley that has not yet been identified as a goose management problem area. All future properties that are identified for potential removal will be updated in this plan and submitted to the DNR for approval as well as be added to the removal permit application. The city of Golden Valley plans to implement an onsite goose management plan for the Brookview Recreation Area during the spring, summer and fall seasons. During the spring, staff would secure an independent contractor approved by Minnesota DNR to implement a process of egg addling for population reduction. This strategy will assist with the reduction of future populations by dipping the eggs from nests in corn oil and replacing them back into the nests. This process prevents the eggs from hatching and keeps the eggs in the nest so the geese do not lay more eggs. Annually the contractor will impact no more than 50 nests in the Brookview Recreation Area. A pre-oiling survey will provide a count of the number of nests present and determine the number of nests being treated. A minimum of two nests per-wetland will be left unoiled every year. In addition to the addling process, staff contractor would implement a round-up process during the molting flightless period if population goals are not being reached. During the summer and fall seasons staff will implement strategies to reduce localized residency by creating obstacles throughout the property to deter time spent at Brookview. Options may include but are not limited to Denier Lights, Dori Poles, loud noises, treating pond and creek banks, adding natural barrier elements to creek and pond shorelines, etc. Our goal annually would be to reduce goslings and adults through addling and capture/round-up techniques, total number of removals will vary and be based on Brookview Recreation Area goose population estimates. Our goal is not to eradicate geese on the Brookview property, simply support a process that allows reasonable reduction. Without knowing population estimates for future removals, an initial on-going goal for nesting and brood reduction will not exceed 50 successful nests selected for addling within the nest search area outlined in Appendix B. Staff is also proposing an estimated annual capture/round-up of 40 to 60 geese. In addition, to reduce loafing on and near developed green area(s) and prevent significant use of Brookview Recreation Area by Canada geese during the summer and fall months, a number of varied redistribution techniques will be utilized May through September. Though the city of Golden Valley will specifically target the Brookview Recreation Area, staff will also work with residents and other public and private property owners if significant goose management issues arise within the city in the future. The City’s role would be to assist entities with the process of obtaining approval and permits from the Minnesota DNR for removal as well as recommending/approving a contractor to implement a reduction program. 2.2 Geographic Scope The population and concentrated use reduction primary goals are focused on two distinct areas. Approximately 176 acre nest search area of green space and the pond & creek water bodies throughout the property which is outlined in Appendix A. These are expected to produce broods that would subsequently move to Brookview Golf Course and Brookview Park after hatching. Due to significant nesting area options and abundant food sources, population reduction activities will be focused in this area. The management techniques that focus on redistributing geese will be implemented on the smaller geographic area near the ponds - creek and surrounding landscaped areas on Brookview Golf Course. Goose management activities are not planned at this time for any publically or privately held property outside of the Brookview Recreation Area. Beginning in 2019, goose population control strategies are only planned for the Brookview Recreation Area, however could be implemented at other locations in the city of Golden Valley if deemed necessary. 2.3 Management Techniques The proposed techniques for Canada goose management at Brookview are varied in type and geographic area. Meeting the goals as outlined will require the implementation of a broad set of techniques. Any one management technique used alone will likely be ineffective for any significant length of time, since tolerance and habituation will likely occur. As a result, we propose the use of an integrated management approach, where a number of techniques are applied in varying ways at unique times and locations. Recording/Tracking Management Activities for Future Adjustments/Improvements All management activities will be documented on an annual Management Activity Tracking Form attached in the Appendix C and submitted to the Minnesota DNR annually on September 10th. All activity will be kept on file at the city of Golden Valley in the Golf Maintenance Building at 101 Brookview Parkway N. Staff understands that future reduction plans may require new management strategies that require adjustments or improvements. Habitat Modification Site Modifications at Brookview Recreation Area may include but are not limited to: no mowing areas, increase height of vegetation around ponds and creek banks, planting or promoting shrubs by natural willow colonization, landscape plantings or added permanent barriers. Staff will continue to expand use of Denier Lights in and around water areas as well as stay up to date on all new technologies for goose reduction strategies. Temporary Physical Barriers Though not in place at this time, the use of temporary snow fence, woven wire, fishing line, etc. that limits Canada goose access to the water areas during the spring, summer, and fall season will be considered. Any fencing that is installed would need to be removed prior to the winter season, and should be established in a manner that prevents geese from entering the fenced off area from the water or from the adjacent property areas. Permanent Physical Barriers There are no permanent physical barriers in use at the Brookview Recreation Area at this time. Any use of permanent physical barriers that limit Canada goose access to the water areas at Brookview Golf Course and Brookview Park during the spring, summer and fall seasons could be considered in the future. Any permanent physical barrier that is installed would need to be approved by the Minnesota DNR Area Wildlife Manager and would be established in a manner that prevents geese from entering the blocked off area from the water or from the adjacent property area. Routine inspection of the permanent physical barrier would be done on a monthly basis. Redistribution Techniques Preventing Canada geese from loafing on Brookview Golf Course and Brookview Park will be an ongoing activity during the summer months. We anticipate using a number of techniques to redistribute the geese to other areas. Additionally, we plan to use multiple techniques at varied times and with subtle shifts in methods so that the geese do not become habituated to any one technique or get accustomed to a particular schedule of activity. Most of the methods will have minimal impact on the park/golf visitor experience. Some redistribution techniques may require specific training, personal protective equipment and adherence to policies and procedures for their safe use. While some of these redistribution techniques have minor impacts and safety considerations, each technique will have a thorough examination prior to employment in a particular area.  Human and mechanical disruption • Disturbing loafing and feeding Canada geese by individuals or dogs on foot so geese can be moved from the mowed and maintained green spaces and into the ponds and creek may be implemented throughout the season. • Sprinklers or water devices • Drones over trails or open areas • Remote control cars/trucks • Staff also plans to use and expand the night time Denier Lighting system to create a disturbance for both green areas and water bodies.  Predator decoys • The use of 2D or 3D coyote/dog decoys around pond/creek areas to discourage use by geese could be a management option. Decoys that are placed intermittently and exhibit periodic motion due to wind gusts can be effective at deterring geese however must be moved on a very regular schedule to be affective.  Pyrotechnic rounds  Limited use of pyrotechnic options such as flares, bangers, crackers, popper shells, etc. can be temporarily effective with moving geese and dissuading them from returning to a given area. Special training, handling and storage considerations would need to be considered. Use restrictions and notification requirements would be required prior to the use of pyrotechnics. Safety will always be the number one priority when considering pyrotechnics for the relocation of wild turkeys.  Flash bangs from Orion Safety Products have been used on a sporadic basis with success to dissuade geese from using a particular area. Excrement Removal Sporadic removal of goose excrement from patios, decks, trails, courts and building areas area may be necessary during the late spring, summer and fall months. The primary goal is to effectively redistribute geese away from these areas and hopefully dramatically reduce or eliminate goose excrement. 2.2.1 Population Reduction Nesting Management Annual nest search and treatment will be conducted in a localized area (Appendix B). The areas to be searched and treated include suitable nesting habitat immediately adjacent to the ponds, islands and creek bank areas. Nest searches and treatment protocol will follow methods prescribed by the required U.S. Fish & Wildlife Service and Minnesota-DNR permits. Permit conditions will be followed and reporting will be conducted on an annual basis. To facilitate future nest searches in the Brookview Recreation Area, GPS coordinates of most of the Canada goose nests should be obtained since nest site fidelity is strong and the same nest sites are likely to be used in subsequent years. Trapping and removal (during flightless period) Capture and removal of flightless, mixed age groups of geese during the spring/summer flightless period is an effective way to reduce localized population of geese during the peak golf course and park use time (May-September). The use of contractors to capture and remove for the disposition of geese from Brookview Recreation Area is a management option which Golden Valley has implemented in the past and plans to implement in the future. This type of removal would need to be detailed as part of a removal permit application through the DNR Fish & Wildlife Division. Goose removal and disposition would need to be conducted according to the permit conditions. Goose Removal Selective and occasional lethal removal of individual geese has been determined to be an effective complement to loud noises and other redistribution or hazing methods. Lethal removal of geese by means of shooting geese on an occasional basis is a management option. Such removal would need to be detailed as part of a removal permit application through the Minnesota DNR Fish & Wildlife Division, and goose removal and disposition would need to be conducted according to the specific permit conditions. Conditions would include the number of individuals and the specific information about the methods to be used in their harvest and disposition. At this point in time, Golden Valley has no plans for the utilization of firearms for lethal removal unless deemed necessary by public safety officials in specific circumstances. 2.4 Public Information Informing the public and golf/park patrons about Canada goose management activities is an integral part of a successful goose management plan. Information will be shared through community publications, electronic tools and public meetings. Information will include review of the management plan, resident input, commission and city council review. Signage or posted notices may be developed for certain areas and activities if needed. Additionally, patrons and neighboring residents may be notified of pending activities that might be considered alarming had they not received prior notice and explanation. All persons performing management activities will provide city staff with accurate and thorough information about goose management objectives, strategies and schedules. Additionally, no removal will be allowed without an approved removal permit from Minnesota DNR. This permit will be available for view for all residents and patrons upon request. 2.5 Partner Relationships and Permit Requirements Coordination of all wildlife management activities will be communicated with the Minnesota DNR, Parks & Recreation Department, Public Safety Department and the City Manager’s office. Population monitoring, permitting, annual reporting for egg destruction permit, dates/conditions for permits, permit in possession while conducting activities, notification and involvement of Conservation Officers, Area Wildlife Managers, etc. will be the responsibility of city staff and all contractors employed to implement wildlife management services. 2.6 Communication Plan Review of initial draft of plans sent to MN DNR staff for comment – Mid-September 2018 The initial draft of both the Goose Management Plan (GMP) and the Turkey Management Plan (TMP) will be available for hard copy review at the Open Space and Recreation Commission (OSRC) meeting Oct 22, 2018, 6:30 pm, at Brookview (316 Brookview Parkway – 763-512-2345). Once the Commission’s recommended changes have been included in the draft documents, electronic versions of both plans will be available for public review on the City website with the option to give feedback. When the public comment period ends, the updated plan will be reviewed at the November 13, 2018, City Council/Manger work session meeting (Golden Valley City Hall, 6:30 p.m. – 763-593-8000). The Open Space and Recreation Commission will host a final draft document review and public input meeting on November 26, 2018, 6:30 pm, at Brookview. Final Goose Management Plan and Turkey Management Plan are scheduled to be presented to the City Council for approval at the January 2, 2018, City Council meeting. If approved, both plans will be implemented beginning in 2019. 2.7 Staff Contact Information: Any questions regarding the proposed wildlife management plan or the communication plan can be directed to: Rick Birno, Parks & Recreation Director at 763-512-2342 or rbirno@goldenvalleymn.gov. APPENDIX (Maps of Goose management zone and identified problem areas) APPENDIX C: MANAGEMENT ACTIVITY DOCUMENTATION FORM – BROOKVIEW RECREATION AREA DATE Time Name Activity/Method Location Notes !!! ! ! !! !!!BrookviewGolf Course Western AvenueMarsh Brookview Park Winnetka Ave NWinnetka Ave NDecatur Ave NWally St Western Ave Ha ro ld Av eGeneral Mills BlvdBoone Ave NRhode Island Ave SSumter Ave S Winnetka Ave SUtah Ave SGregory RdHanley RdWi sco ns i n Ave SGeneral Mills BlvdHanley RdRidgeway Rd Winnetka Ave SLaurel Ave Wayzata Blvd G o ld e n V a lle y D rHarold Ave (WesleyCommonsDr)OlsonMemorialHwy BrookviewPkwySWayzataBlvd RhodeIslandAveSEwald T e rWestern Ter FieldD r Brookview Pk w y N I-394NFrontageRd H w y 5 5 2017700 1 Ge neral Mills Blvd 79157935811510 20 15 11 10 14 18 22 2679451523 25 790710 20 30 400800980178021333741 80008010801680248032217319 455 505 605 675 705 775 805 814 800 730 700 620 600 524 516 500 420 425 501 525 615 701 731 801 825 824 800 724 700 614 524 500 424 4004017950300 216 100 36 3027 29 31 43 36 40 135 45 33 2524 38 150 200 210 222 300 310 322 675 615 505 500 640 420 700 8100 855 832 901 900 1005 8401 8421 8805 505509-525 7900 Olson Mem. Hwy. 79107860-795882008224 600 8845 8811 400 408 416 424 432 440 8815 423 433 890189094394158912605 6008815 550 7812 7700-52 7710772478307732 411 RI 7840 410 424 440 7601-55 7701 648 716 732 814820 830 950915 843 815 745 723 611600 642 716 732 820 840 9141023 911 843 801 743733 723 643 623 400 420 7800 500 7700521 501 421 7721 7701 200 77007740225 775178017751 20 50770077807800 78 0 1 120 220 7800 7801 420 500 520515 417 401784 0225 145 105 7811 7810 7811 15 245 401 421 501 7808 100 623 424 GMB 401 300 200 Broo kview Pkwy N 101 115 100 GMB 100 200 Broo kview Pkwy S 500 400 201 78047802 415 7700 316 8325 200 8525 88458835735 80108000-8040 §¨¦394 Æÿ55 A B C D E F G H I J K L M N O I 0 500 1,000250Feet Brookview Recreation AreaWater Bodies – Appendix B Print Date: 9/7/2018Sources:-Hennepin County Surveyors Office for Property Lines (2018) & Aerial Photography (2015).-City of Golden Valley for all other layers. Brookview Bro okvie w Pond s A-O Ba ssett Cre ek Bro okvie w Park Bro okvie w Go lf Co urse !!! ! !!!!! !!!!Loop EPond Loop FPond West RingPond East RingPondBassettCreekBoone Avenue PondPond B Pond C BrookviewPond A Pond O Pond J Spirit of Hope Church Pond 201GeneralMillsPond HaroldPondPond M Pond F Pond DP ond E BrookviewGolf Course LionsPark Western AvenueMarsh Brookview Park Westwood HillsNature Center (SLP) General Mills NaturePreserve BooneOpenSpaceMendelssohn AveWinnetka Ave NKelly DrCou n ty R d40 GardenParkQuebe c Av e SWinnetka Ave NDecatur Ave NWally St Ensign Ave N7th Ave N Golden Valley Rd Decatur Ave NWisconsin Ave NGlenwood Ave Country Club Dr Western Ave Western Ave Harold AveGeneral Mills BlvdBoone Ave NMarket St Louisiana Ave SLaurel AvePennsylvania Ave SRhode Island Ave SSumter Ave S Winnetka Ave SUtah Ave SGregory RdHanley RdVermontAve SWi sco ns i n Ave SGeneral Mills BlvdHanley RdRidgeway Rd Winnetka Ave SLaurel Ave QubecAve S Nevada Ave SColonial RdLouisianaAveS Wayzata Blvd Wayzata Blvd G o ld e n V a lle y D rSchullerCirN F r o n t a g e R d Rhode IslandAve N Pennsylvania Ave SHarold Ave (WesleyCommonsDr)S F r o n t a g e R d O ls o n M e m o r ia lH w y OlsonMemorialHwy OregonAveSBrookviewPkwySWayzata Bl vd I-394SFrontageRd I-394 S Fron t a g e R d WayzataBlvd Kentu ckyAveNLouisianaAveNMarylandAve SRhodeIslandAveSRidgewayRdEwald T e rWestern Ter FieldD r Brookview Pk w y N Harold Ave HalfMoonDr RidgewayRdB etty C r o c k e r Dr G oldenValleyR d(B a s sett Creek Blvd)EllisLnG o ld e n V alleyR d H w y 3 9 4 Hwy 394Hwy169Hwy169I-394NFrontageRd O l s o n M e m o r i a l H w yHwy 55 H w y 5 5 (Laurel Pt) (Lau re lCurv)§¨¦394 Æÿ55 £¤169 Brookview Recreation Area - Appendix A I08001,600400Feet Sources: Print Date: 9/7/2018-Hennepin County Surveyors Office for Property Lines (2018).-City of Golden Valley for all other layers. Public Comment Summary to date for the proposed Turkey & Goose Management Plans • Staff has received 6 phone calls, 5 emails and 3 electronic public input comments from the proposed plans posted on the City website (October 29th – November 7th) and the article regarding the proposed plans/review schedule published in the City Newsletter (Sept./Oct. 2018). • As of November 7th, 2018 staff has received four resident calls and two non-resident calls. All calls have been saved and are summarized below. • As of November 7th, 2018 staff has received 7 resident emails/electronic input. All emails/input have been saved and are copied below. Summary of Resident and Non-Resident Phone Calls • Resident phone call #1 (9-16-18): Caller does not believe the management issue is such that the city needs to get involved. Private property owners should take care of wildlife issues themselves. Does not see issue as city’s problem. • Resident phone call #2 (10-1-18): Caller had questions regarding how the plan was to be implemented and would it be humane. Staff contacted resident and explained both process and removal strategies for both plans. • Resident phone call #3 (10-22-18): Caller representing Midtown Homeowners Association requesting information on the date and time the formal public input was to be accepted. Staff responded with process schedule. • Resident phone call #4 (10-22-18): Caller asked if the public was allowed to attend scheduled OSRC meeting. Resident is writing a research paper on urban wildlife management for school. Staff contacted resident and welcomed them to attend meeting. • Non-Resident phone call #1 (10-5-18/Glenwood, MN): Caller recommended installing invisible fence around all golf course and park property and to purchase Australian Shepherds to chase the geese. • Non-Resident phone call #2 (10-8-18): Caller recommended installing 3D coyote decoys in and around the park and golf course. Mentioned the City of Fergus Falls implements a 3D decoy strategy. Also mentioned decoys need to be moved around evey couple of days. Summary of Copied Email Communication • As a resident of Golden Valley and a veterinarian I would ask what humane methods to reduce stress and injury are in the capture and release protocols for dealing with the "wildlife management problem" of geese and turkeys in certain areas of our city? There are coyotes in our neighborhood and I ask you if they are being discouraged where they could serve as natural predators in the areas where geese and turkeys are problematic? Are you aware that the Animal Humane Society is releasing neutered cats into our neighborhood? Do you know who gave them the authority to do this in a suburban, wildlife rich community where these cats have been seen killing song birds and small mammals, upsetting indoor cats, defecating in people's gardens and starving in winter? And if so, why? It is inhumane, a public health hazard and certainly disruptive of any effective wildlife management program in Golden valley. Dated 9-15-18 • I read the article in the City Newsletter about GMP & TMP and I'm thrilled to hear some action will hopefully be taken to eliminate the overpopulation of both of these nuisance animals in Golden Valley. I have been a resident for 20 years and the populations of both seems to double every year. The turkeys have been destructive in our yard and neighborhood. Despite attempts to avert them from our property, they manage to destroy flower beds, kill the grass, and act aggressively when near them. I'm afraid of what they could do to the small kids in the neighborhood if an adult wasn't watching. We've sprayed for pests, hung up mylar tape, set up a motion sensor hose, and even purchased a plastic coyote trying to get them off our property to no avail. I'm for trained individuals to hunt them and donate their meat to the food shelf. Why not? Dated 9-24-18 • I do not see that you are using dogs at all. Dogs, with their handlers, are commonly used to keep geese from nesting in areas where they're not wanted. It's a simple effective non-lethal way to keep the area free of geese. Airports and others use them globally and it works. I am opposed to killing the geese once they've made a home for themselves. Canada Geese mate for life. Give them a break. Keep them from nesting and you won't have to kill them. One of many organizations easily found on the web - there are many, many others. http://www.goose-masters.com/. Dated 10-29-18 • It’s about time golden valley addresses this we live on a pond not far from brookview The geese are pretty but that’s about it people think by feeding them it’s great if they had them coming in their yards they would not be happy who wants to walk in all that plus the end of our street was always full of their droppings, my husband golfs at brook view it’s time they are gone. Ducks are fine geese need to go they are everywhere, this should have been addressed many years ago. Dated 10-29-18 • I would like to give my view of the draft version of the turkey management program. If they have to be removed, I worry that an independent contractor might not follow the “non-lethal” removal—no matter what the agreement was. I would like to have the city NOT remove the turkeys unless they are causing traffic hazards. In our neighborhood, the turkeys have not been aggressive and I haven’t heard neighbors complain about any damage. It is fun to see them grow throughout the summer. They are delightful to watch throughout the year. The adult turkeys really take care of the young ones. I think that is a very good thing for the children in the neighborhood to observe. Recently, I heard a horror story of what happened to the geese in Powderhorn Park in Minneapolis. After watching the young ones growing all spring and summer, suddenly all of the geese were gone. The city had killed them and ground them up for feed. That is a terrible lesson for children to learn. It’s not the way their life needs to end. Where is the wildlife supposed to go? I hope that Golden Valley decides to let these birds live here too! Thank you for your time. I’d like to give my opinion on the draft geese management program. I sent a separate email in regard to the turkey management program. So some of that email is repeated here. I know that geese are more prevalent than the turkeys and can cause more of a mess, and may people do not want that mess. Recently, I heard a horror story of what happened to the geese in Powderhorn Park in Minneapolis. After watching the young ones growing all spring and summer, suddenly all of the geese were gone. The city had killed them and ground them up for feed. That is a terrible lesson for children to learn. It’s not the way their life needs to end. Where is the wildlife supposed to go? I only request that you manage the population in the most humane way possible, and if you hire independent contractors, try to ensure that they use a humane process. Thank you for your time. Dated 10-31-18 • What started me on my current course is an announcement for a meeting to set up a plan to manage the geese population in Golden Valley. At the meeting the plan or rather lack of plan consisted of a program to try and control the “pests” on Brookview Golf Course. As I was able to understand, the reasons for eradicating the geese from the golf course were: 1. too many birds, 2. the birds threaten (?) golfers, 3. customers track goose poop into new facility. All of which occurs roughly 3 months out of the 5-6 month season. The eradication, to be done by various means, was to be paid for by the golf course via tax money i.e.; you the taxpayer. To do this, first a formal plan had to be paid for and submitted to the DNR. (That plan also requires a taxpayer contribution.) A much more cost-effective and long term plan would be a plan of positive actions that develop solutions for living in shared compatibility with nature and the wildlife in Golden Valley. We need a plan that provides for wildlife such as a green corridor for our children and our children’s children. Not a plan that works to eradicate wildlife. After attending the meeting of the Golden Valley Open Space & Recreation Commission, spending an hour on their website and reviewing the Golden Valley web site, I found no mention of any positive wildlife management in favor of the wildlife or green space preservation. I could find no mention of considerations for a green corridor which, looking at a current map, there are still some reasonable possibilities of action. I did find numerous building projects, replacement of grass fields for artificial turf, and a proposal to take a portion of Schied Park to build a larger fire station (at taxpayers’ expense) for to-be-proposed construction of high density housing along the proposed light rail line which takes up a considerable portion of green space already. One of the pleasures of living in the Twin Cities is our close association with nature. Golden Valley has a lot to offer. Theodore Worth did a great job of preserving much for Minneapolis and thereby our city. James Ford Bell of General Mills left a legacy in Golden Valley to the birds, geese, ducks and wildlife of the area. We have those two visionaries to thank for some of the most beautiful areas of Golden Valley and not much to thank our current commission, or for that matter City Council, unless you like cookie-cutter box-like apartment buildings for which we the taxpayers of Golden Valley are paying the infrastructure and public services such as police and fire. (not the Contractors) Parks, good schools and Green Corridors would add to the value of taxpayers’ homes and quality of living, not cheap, crowded apartment complexes. The only entities that stand to profit from these constructions are the contractors. I am very disappointed in the quality of your leadership. Dated 11-03-18 • In the spring of 2017 three very aggressive toms and some hens wanted to take control of our neighborhood. The problem was mostly caused by a neighbor feeding and trying to create a wildlife area in his back yard. The turkeys lost all fear of humans and we became part of their pecking order. My neighbor was wing attacked by a tom that was waiting for him when he came out of his house, luckily it was not his very young daughter. If you search old newspapers you will find articles where turkeys blinded and disfigured young children. This spring Rochester police had to kill a wild turkey after it attacked a child on bike. I would like to emphasize the importance of educating residences on how dangerous turkeys can be especially around young children, and to immediately report any aggressive behavior. I would like to thank your Commission and Mr. Birno for all your help. Dated 11-07-18 • My office overlooked the Brookview golf course for 8 years. I had the pleasure of viewing all kinds of animals from my window. There were turkeys, geese, ducks, swans, hawks, and eagles. Most of the park patrons appeared to enjoy the wildlife. Is there really a need for egg addling and relocation or is are the geese a minor inconvenience? These birds are essential to the Bassett Creek ecosystem in Golden Valley, and far beyond. We ought to be very thoughtful before making this decision. I support the goose and turkey management plans for the removal of problem birds, but not the ongoing costs associated with egg addling and relocation. I do support spending on ecologically reconstructive and scientifically important work that would reduce the goose population in Brookview golf course. There are a few cottonwood trees that could support an eagle’s nest. There are also countless trees that could house nests for owls and hawks. We could even reintroduce falcons. Before we try egg addling and relocation, I think we should try spending money on something that could become self-sustaining while adding value to the community. Thanks for reading and doing this important work. Dated 11-20-18 GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Meeting Minutes November 26, 2018 1. Call to Order Mattison called the meeting to order at 6:30 pm. 2. Roll Call Present: Commissioners Roger Bergman, Cindy Carow-Schiebe, John Cornelius, Kelly Kuebelbeck, Bob Mattison, Kimberly Sanberg, Matthew Sanders, and Della Daml. Staff Rick Birno, Director of Parks and Recreation; Greg Simmons, Recreation and Facilities Supervisor; Mike Ward, Golf Course Maintenance Manage; Ben Disch, Golf Course Manager; Gillian Rosenquist, City Council; and Sheila Van Sloun, Administrative Assistant. Residents Lorna Reichl, Bruce Feld, and Todd Hedtke. Absent: Max Hyberger and Dawn Speltz. 3. Agenda Changes or Additions None. 4. Approval of Minutes – October 22, 2018 Sanberg asked about an incomplete sentence in paragraph two of item 8/9. Van Sloun stated she would fix the error and correct the minutes. MOTION: Moved by Bergman and seconded by Sanberg to approve the October 22, 2018 meeting minutes as amended. Motion carried unanimously. 5. Proposed Turkey Management Plan Review and Public Input Birno gave a brief summary of the proposed Turkey Management Plan. Concerns and comments from residents and Commissioners included: • Resident Feld has concerns with a neighbor in a townhome complex near him, that has high invasive species where turkeys gather, as well as concerns about the neighbor feeding the turkeys. • Resident Hedtke has concerns with the turkeys chasing his children and being aggressive in his yard, as well as neighbors feeding the turkeys. • Resident Reichl said the problem is with residents feeding the turkeys and overgrown vegetation where they like to gather. She likes the education piece of the proposed plan. She hopes laws can be enforced with residents and property managers. • Mattison asked if the Council adopted an ordinance regarding feeding. Birno said the recodification is in process however it has not been formally adopted by the City Council. Kuebelbeck said there should be a fine for feeding written into the ordinance. Birno said he would review the current ordinance and make recommendations for changes. 6. Proposed Goose Management Plan Review and Public Input • Birno gave a brief summary of the proposed Goose Management Plan. Birno shared strategies for decreasing the goose population at Brookview Golf Course & Brookview Park and said the plan is going to be an ongoing journey. Concerns and comments from residents and Commissioners included: • Sanders said the plan should include task force groups from surrounding businesses with a similar problem. Birno said down the road they may be added. • Resident Reichl said she liked that the plan looks at specific problem areas. She believes it’s going to be a continuous problem. She suggested tagging the geese to see if the efforts are successful. • Kuebelbeck asked if the golf course could prevent them from nesting on the grounds. Birno noted this would be a difficult goal considering the golf course is perfect grounds for geese to build nests and loaf. Open Space & Recreation Commission Minutes November 26, 2018 Page 2 • Kuebelbeck wants to know how it’s decided when or if efforts become too much. Birno agreed that based on the potential annual investment, we will need a measurement tool to assess the impact and determine if the results are appropriate for the fiscal resources utilized. He said we can’t be sure until they get into the implementation of the plan. Kuebelback added that she would like to see a threshold for the efforts. • Sanders said he believes it’s worthwhile to give the plan a try for a number of years to measure impact. He added that it’s important for the City to have a plan in place for issues that arise. 7. Wildlife Management Plans General Discussion and Recommendation Comments from the Commissioners on the Turkey Management Plan are as follows: • Mattison wants to see an effective ordinance that is very clear about feeding with real penalties. • Sanberg said that education to the community on why not to feed may be helpful. Carow-Schiebe added that education on the importance of keeping your yard maintained would be helpful as well. • Kuebelbeck would like to see a tiered fine system put in place for the feeding wild animals ordinance. MOTION: Moved by Kuebelbeck and seconded by Carow-Schiebe to recommend the proposed Turkey Management Plan to the City Council for approval subject to the recommendations listed above. Motion carried unanimously. Comments from the Commissioners on the Goose Management Plan are as follows: • No Discussion MOTION: Moved by Sanders and seconded by Bergman to recommend the proposed Goose Management Plan to the City Council for approval. Motion carried unanimously. 8. Commission and Staff Updates • Commissioner Updates - Cornelius mentioned the pickleball players are looking for indoor space. He said a local church was looking for information on how to set up courts in their facility. - Birno said ice should be in early if the weather continues to cooperate. - Sanders said he really enjoys the rinks and believe they are a great asset to the city. He also thanked the staff for their work on the rinks. • LimeBike Update – Birno said the Council received a report on the LimeBikes at a recent City Council/Manager work session. He said City received a low volume of complaints. He added that the LimeBike organization was very responsive to reported issues. The City plans to renew their agreement next year and e-bikes will be added to the mix of transportation options. Mattison inquired about injuries. Birno said he was not aware of any injuries in Golden Valley. He added Limebike is an independent entity and not affiliated with the City of Golden Valley. Mattison suggested a LimeBike education write-up in a future newsletter. • January Meeting – Birno said the January meeting will be a joint City Council and Commission meeting on Tuesday, January 29 from 6-8 pm. • December Meeting – Birno reminded the Commission that there is no meeting in December. 9. Adjournment MOTION: Moved by Sanders and seconded by Berman to adjourn at 8:15 pm. Motion carried unanimously. ATTEST: Bob Mattison, Chair Sheila Van Sloun, Administrative Assistant Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. K. Approval of Use of Credit Cards for Purchases Prepared By Sue Virnig, Finance Director Summary The Legislature has authorized the use of credit cards by cities, but the legislation requires prior City Council approval of those employees who will be using the cards on behalf of the City. The following are the credit cards issued: Store issued credit cards: • HyVee • SuperAmerica (2) o Police Commander (1) • Northern Tool • Sears • Home Depot (2) Non-store issued cards: • US Bank (employee will sign use of purchasing card program) Not all businesses accept purchase orders from the City. The stores listed above have credit cards with their business name on them. The credit cards are kept in the Finance Department except for the two noted that are in safekeeping by the Operations Commander in the Police Department. All use will need to be approved by the supervisor before any purchase is made. The US Bank is a purchasing/credit card with the employee’s name on it. These cards will be used only if no other form of payment is accepted. Each employee given authority will sign a use of card policy with terms of acceptable use. An employee may keep the card for a period of time with approval from the supervisor. Any credit card payment is included on the check registers approved by the City Council. Therefore, staff is recommending that the City Council authorize the use of the following credit cards listed above by any City employee, who has received prior approval of the appropriate supervisor or the City Manager’s designee. Recommended Action Motion to approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor and approved by the Finance Director and/or City Manager. Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. L. Annual Elections for the 2019-20 Insurance Policy Prepared By Sue Virnig, Finance Director Summary Cities can waive the statutory liability limits, in which case, the damages compensated could be up to the amount of the coverage carried. Staff recommends that the City does not waive the statutory limits on tort liability established by Minnesota Statues 466.04 for the 2019-20 insurance policy. The policy is a February 1 renewal. The League of Minnesota Cities Insurance Trust (LMCIT) requires each city to approve the election through a resolution. Attachments • Resolution Making Annual Elections for the 2019-20 Insurance Policy (1 page) Recommended Action Motion to adopt Resolution making Annual Elections for the 2019-20 Insurance Policy. RESOLUTION NO. 19-03 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2019-20 INSURANCE POLICY WHEREAS, the City of Golden Valley must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 466.04. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden Valley that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2019-20 insurance policy. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. M. Direction to Staff to Submit 2040 Comprehensive Plan Prepared By Jason Zimmerman, Planning Manager Summary As required by Minnesota State Statute 473.864, all local governments in the Twin Cities metropolitan area must submit an update of their Comprehensive Plan to the Metropolitan Council every ten years. The Met Council, as guided by State law, then ensures that each Comprehensive Plan adheres to the regional framework and is not in conflict with the metropolitan system plans. On November 13, 2018, the Planning Commission reviewed the final draft of the City’s proposed 2040 Comprehensive Plan and unanimously recommended it be approved. On December 4, 2018, the City Council held a public hearing and voted to approve the plan. The Metropolitan Council has requested the City formally authorize the submission of the 2040 Comprehensive Plan through the adoption of a resolution by the City Council. Attachment • Resolution Approving Submission of Golden Valley’s 2040 Comprehensive Plan (1 page) Recommended Action Motion to adopt Resolution approving Submission of Golden Valley’s 2040 Comprehensive Plan, directing the Planning Manager to submit the plan to the Metropolitan Council for final review. RESOLUTION NO. 19-04 RESOLUTION APPROVING SUBMISSION OF GOLDEN VALLEY’S 2040 COMPREHENSIVE PLAN WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and to ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their “decennial” reviews by December 31, 2018; and WHEREAS, the City of Golden Valley has prepared a proposed 2040 Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures; and WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed 2040 Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on May 16, 2018, and the statutory six-month review and comment period has elapsed; and WHEREAS, the Planning Commission considered the proposed 2040 Comprehensive Plan and all public comments on November 13, 2018, and thereafter recommended approval to the City Council; and WHEREAS, the City Council conducted a public hearing on December 4, 2018, relative to the adoption of the proposed 2040 Comprehensive Plan and reviewed recommendations, public comments, and comments from adjacent jurisdictions and affected districts; and WHEREAS, based on its review of the proposed 2040 Comprehensive Plan the City Council is ready to submit its proposed plan to the Metropolitan Council pursuant to Minnesota Statutes section 473.864. NOW THEREFORE BE IT RESOLVED, the Planning Manager is directed to distribute Golden Valley’s 2040 Comprehensive Plan to the Metropolitan Council for final review. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _______________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 3. N. Establishing Rising TIDES Task Force and Appointing Members Prepared By Kirsten Santelices, Human Resources Director Summary On September 12, 2018 the City Council met with staff and agreed to implement a 9-11 person task force to provide input on implementation steps of the City Equity Plan. The City advertised to the community seeking individuals that represent the wide diversity within Golden Valley. Letters of interest were collected from October to early December and the City received 17 letters of interest. On December 18, December 27, and January 2 the City Council conducted interviews with the applicants with the intention of appointing members to the Task Force on January 2, 2019. Attachments • Resolution establishing an Equity Plan Review Panel Task Force Branded The Rising TIDES Task Force (2 pages) Recommended Action Motion to adopt Resolution Establishing the Rising TIDES Task Force and Appointing Members. RESOLUTION NO. 19-05 RESOLUTION ESTABLISHING AN EQUITY PLAN REVIEW PANEL TASK FORCE BRANDED THE RISING TIDES TASK FORCE WHEREAS, the City Council of the City of Golden Valley in collaboration with staff members created a City Equity Plan; and WHEREAS, the City Council would like the benefit of input from the community, by a group of members, on implementation strategies of City objectives in the Equity Plan; and WHEREAS, the City Council believes this advisory group should be a Task Force; and WHEREAS, the City Council hereby desires to establish this Task Force and its mission and responsibilities. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley that the Rising TIDES Task Force is hereby established with the following mission and responsibilities, membership, meeting and reporting requirements: I. MISSION AND RESPONSIBILITIES The Task Force shall: A. Provide input to staff and Council on pre-identified action items within the City Equity Plan. Topics include: • Communicating the equity plan to community members • Eliminating potential biases when conducting City business (including reviewing City contracts and RFPs) • Diversifying employee recruitment • Ensuring equity in City programming, services, and facilities • Increasing diversity in City boards/commissions, advisory groups, and elected officials • Eliminating potential barriers with community outreach and education initiatives II. MEMBERSHIP A. Membership shall consist of 9-11 community members of all ages who live or attend school in Golden Valley and Golden Valley business members. Resolution No. 19-05 -2- January 2, 2019 Ill. MEETINGS AND TIME FRAME A. The Task Force shall meet once per month beginning January 2019 until staff and Council agree the Task Force has completed its mission. B. Meetings shall be presided over by an appointed member of the task force by the task force. C. City Staff members shall provide discussion topics and relevant information. D. All meetings shall be open to the public and subject to the requirements of the State Open Meeting Law. IV. REPORTING A. Minutes and attendance shall be kept of all meetings. B. Input gathered will be reported back to the Council for staff and Council consideration. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 4. A. Public Hearing - Preliminary Plat Approval - Watermark - 1530 Welcome Avenue, 5530-5540 Golden Valley Road Prepared By Emily Goellner, Senior Planner/Grant Writer Summary A proposal to consolidate three lots into one was considered and action was postponed at the City Council meeting on December 18, 2018. Following the meeting, the applicant withdrew the proposal. Recommended Action No action is necessary. Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 60 Day Deadline: January 8, 2019 Agenda Item 4. B. Public Hearing - Ordinance # 653 - Approval of Conditional Use Permit 164 - 840 Pennsylvania Avenue South Prepared By Jason Zimmerman, Planning Manager Summary Morrie’s Automotive, represented by Phillip Branson, is requesting a Conditional Use Permit (CUP) for 840 Pennsylvania Avenue South in order to allow off-street parking for employees of their dealership located to the east at 7400 Wayzata Boulevard. This property was recently purchased by Morrie’s and currently contains a vacant manufacturing building. If the CUP is approved, the existing building would be demolished and a landscaped surface parking lot would be constructed. At the Planning Commission meeting on December 10, the Commission recommended approval (7-0) of Conditional Use Permit 164. Due to the lack of residential properties in the area, no neighborhood notification was required. Zoning Analysis Parking The design and layout of the surface parking lot would be subject to the standards of the Off-Street Parking and Loading section of the City Code. The Building Official has indicated that three accessible spaces must be located in the eastern portion of the parking lot. The exact location of these spaces and the required discharge areas would be determined at the time of permitting. Lighting New site lighting installed as part of the surface parking lot proposal would be required to be in conformance with the Outdoor Lighting section of the City Code. Specifically, illumination may not exceed 0.5 footcandles at the lot line. Timers, dimmers, or sensors must be installed to reduce lighting levels during non-business hours. Screening In order to screen the visual impact of the parked cars from adjacent properties and the public right of way, landscaping must be installed that meets the requirements of the City Code (specifically, those of the Mixed Use zoning district). In addition, the landscaping must meet the requirements of the City’s Tree and Landscape Permit. While the number of plantings proposed and the planting locations are generally acceptable, additional shrubs and perennials should be relocated into the north portion of the front setback area to provide additional screening. Staff will work on the specific details of the planting locations and species with the City Forester at the time of permitting. Other Considerations In order to facilitate safe and efficient pedestrian movements for employees crossing Pennsylvania Avenue South, staff recommends conditioning approval on the applicant constructing a pedestrian crossing (including a crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot adjacent to the driveway. Staff would work with the applicant on the specific details and requirements of this crosswalk at the time of permitting. CUP Evaluation The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors (which need not be weighed equally): Factor Finding 1. Demonstrated Need for Proposed Use Standard met. In order to accommodate the demand for space for dealership inventory at the nearby commercial lot, the applicant has worked to provide off-site parking for employees. 2. Consistency with the Comprehensive Plan Standard met. The proposed use is not inconsistent with the Mixed Use designation in the Comprehensive Plan, which allows for accessory parking in order to support existing businesses. 3. Effect upon Property Values Standard met. Given the presence of the neglected existing building, surrounding properties would likely benefit from its replacement with a landscaped surface parking lot. 4. Effect on Traffic Flow and Congestion Standard conditionally met. Traffic flows are not anticipated to be substantially different from those that currently exist for employees arriving at and departing from the commercial property across the street to the east. In order to facilitate safe and efficient pedestrian movements for employees crossing Pennsylvania Avenue South, a pedestrian crossing and associated sidewalk connection to the new parking lot would need to be constructed. 5. Effect of Increases in Population and Density Standard met. Due to the nature of the proposed use (parking), there are no anticipated increases in population or density. 6. Compliance with the City’s Mixed-Income Housing Policy Not applicable. 7. Increase in Noise Levels Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Vibration Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance Standard conditionally met. Installation of landscaping between Pennsylvania Avenue and the surface parking lot would help mitigate the visual impact of the proposed use. The removal of the vacant building at this location would improve the visual appearance of the property. 11. Other Effects upon the General Public Health, Safety, and Welfare Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Staff recommends approval of Conditional Use Permit 164 allowing for off-street parking adjacent to a commercial use. The approval of the Conditional Use Permit is subject to the following conditions: 1. Off-street parking is authorized for employee vehicles only and shall not include the storage of dealership inventory. 2. No parking shall be allowed within the required yard setbacks, consistent with the requirements of the City Code. 3. Landscaping that screens the parking area from the view of public streets shall be installed, consistent with the requirements of the City Code. 4. Site lighting must comply with all requirements of the City Code, including the installation of timers, dimmers, or sensors to ensure lighting levels are reduced during non-business hours. 5. A pedestrian crossing (including crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot shall be constructed adjacent to the driveway. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Failure to comply with one of more of the above conditions shall be grounds for revocation of the CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin County. Attachments • Location Map (1 page) • Applicant’s Narrative (3 pages) • Memo to the Planning Commission, dated December 10, 2018 (5 pages) • Unapproved Planning Commission Minutes dated December 10, 2018 (4 pages) • Survey and plans submitted November 9, 2018 (10 pages) • Ordinance #653, Approval of Conditional Use Permit Number 164, 840 Pennsylvania Avenue South, Morries 840 Pennsylvania Ave RE, LLC, Applicant (2 pages) Recommended Actions Motion to adopt Ordinance #653 Approval of Conditional Use Permit 164 allowing for off-street parking adjacent to a commercial use. 500 501 500 z 501 500 501 421 L�9i r`%:o:► 749574757465 515 520 521 7700 521 520 521 510 7474 623 600 611 7701 643 623 675 642 648 700 723 716 723 716 Subject Property 3 732 735 732 710 750 825 743 745 750 0814 1 820 815 820 701 840 r 843 830 u, f �t 914 t 915 950 1030 1033 1030 7400 1041 1040 1040 7300 1051 1050 1060 7500 7600 7550 fV wayZeia BIvsi Wayzata Blvd NOV 0 9 2018 �L'Sambatek Engineering I Surveying I Planning I Environmental m Morrie's Cadillac Parking Expansion & Weavewood Building Demolition Project Narrative Location: 840 Pennsylvania Ave.S Golden Valley,MN 55426 Applicant: Morries Automotive Group(prepared by Sambatek, Inc.) Proposal: Attached to this letter please find the application of Morries Automotive Group for Conditional Use Permit(CUP)for the property located at 840 Pennsylvania Ave.S located in Golden Valley, MN.Through the attached application, Morrie's is requesting approval for construction of a new parking lot to service employees for the adjacent Morrie's Cadillac facility. The property is within the 1-394 Mixed Use zoning district and prior to vacancy,the previous use was a commercial/industrial business,Weavewood,which produced wood-woven bowls, plates, platers,etc.The change in use requested is for parking to support the adjacent Morrie's business. Parking is the only proposed use for the property and 23,365 SF of space will be devoted to this use.The remaining 16,333 SF(41.1%)of the parcel will be landscaped with trees & shrubs. The project will consist of demolishing the run-down building currently on the parcel and constructing a new 0.6 acre parking lot. No dealership inventory will be stored in the parking lot. Extensive landscaping restoration is proposed which will improve site aesthetics considerably.The existing building is unsafe and this redevelopment would be a significant improvement to the neighboring area. Company_ The philosophy of Morries Automotive Group is to make people's lives better through work,to make customers happier and our communities better by providing moments of"Happiness", because Happiness Matters.At Morrie's, it's all about the experience.Whether buying,selling, or servicing,we're committed to providing the customer with the best automotive experience possible. Ultimately,that's what a dealership's reputation is based upon -and that's what has set Morrie's Automotive Group apart. Currently Morrie's owns and operates 15 dealerships with over 1,000 employees.At Morrie's, customers work with information-rich salespeople who find the best vehicle to suit his or her needs. Pricing is clearly marked with our best price first, which means that every customer pays the same low price.The end result is a hassle-free and haggle-free approach to purchasing cars. Hours of Operation: N/A for 840 Pennsylvania Ave S. parking lot.The adjacent Morrie's Cadillac hours of operation for sales,service,and maintenance are from 7:00 a.m.to 8:00 p.m. Monday through a�. '!,Z800 WhitewaterD, riye,,Suite 300 1 2401a. o Suite 21 .. ! 1 i •: •. • Morrie's Cadillac Parking Expansion &Weavewood Building Demolition November 8,2018 Page 2 Friday,and 8:30 a.m.to 6:00 p.m.Saturday. No dealership inventory will be stored on the new parking lot. Employment: N/A for 840 Pennsylvania Ave S. parking tot. Morrie's existing Cadillac facility provides for 77 employees currently in the community. Landscaping&Screening:Landscape screening between the proposed parking tot and adjacent businesses will be above and beyond City mandated minimum requirements.A variety of coniferous,deciduous, and ornamental trees will be provided throughout the site.Trees will be a hardy mix of native of non-native species and will be provided within interior parking islands to minimize the heat island effect.Shrubs and trees will wrap all sides of the parking lot and create an aesthetically pleasing presentation. Signage: Only small navigational signage for guiding vehicle traffic is proposed. Lighting: Lighting will be LED on poles with concrete bases. Lighting will be in conformance with City Code.All lighting will shielded as necessary to avoid any overlap to adjacent properties and programmable to reduce lighting during Morrie's Cadillac's non-business hours. Traffic Impacts: There will be negligible impacts to traffic flow on Pennsylvania Ave.as the parking lot will serve existing employees. No access or curb cut modifications to Pennsylvania Avenue are proposed.The single existing driveway location will be maintained for the proposed parking lot access(please refer to the submitted Site Plan). Parking: 67 parking spaces are proposed for the parking expansion lot which will improve available parking for the adjacent Cadillac site. 11/1 Compliance: The City's Inflow/Infiltration (1/1)requirements were discussed with Public Works staff. It was determined since the building is unsafe,an initial inspection could not be performed nor would be necessary at the building since the existing services are proposed to be removed to near their respective property lines. However,an 1/1 certification of the utility service stubs to be capped for potential future use will be required and coordinated with the Public Works department.Applicant will obtain necessary 1/1 permit as instructed. We respectfully request City support for the enclosed application by Morries Automotive Group for Conditional Use Permit for the 840 Pennsylvania Ave.S parcel depicted on the attached site plan. Please see responses to the CUP Factors for Evaluation on the following page.We look forward to reviewing this application with the City in the weeks ahead. Sincerely, Phillip Branson Pete Moreau Morries Automotive Group Sambatek, Inc. s / oo a 1 1 'abs ®. 0 Morrie's Cadillac Parking Expansion &Weavewood Building Demolition November 8,2018 Page 3 CUP Factors of Evaluation 1. Demonstrated need for the proposed use: To alleviate parking demands of the adjacent Cadillac business. 2. Consistency with the Comprehensive Plan of the City: Consistent with current and forecasted Mixed Use zoning.Supportive of existing vehicle sales business. 3. Effect upon property values in the neighboring area: Improvement to surrounding property values through removal of the unsafe, run-down building and conversion of a 90% impervious parcel to a 60%hard coverage parcel with landscaping improvements (176 shrubs & 18 trees new trees). 4. Effect of any anticipated traffic generation upon current traffic flow and congestion in the area: Negligible traffic impacts.Will support existing employees who currently travel to adjacent business. 5. Effect of any increases in population and density upon surrounding land uses: N/A. Indirect improvement to the community through removal of a run-down facility. 6. Compliance with the City's Mixed-Income Housing Policy: N/A 7. Increase in noise levels to be caused by the proposed use: None. 8. Any odors,dust,smoke,gas or vibration to be caused by the proposed use: None. 9. Any increase in pests,including flies,rats,or other animals or vermin in the area to be caused by the proposed use: None. 10. Visual appearance of any proposed structure or use: No structure proposed.Visually enhanced appearance through significant landscaping improvements. 11. Any other effect upon the general public health,safety,and welfare of the City and its residents: Improvement to public health,safety,and welfare by removal of the run-down and unsafe vacant facility. II I '� '� • 1 e. i • 1 ��• .: sambatek.com city 0 � vI Planning Department 763-593-8095/763-593-8109(fax) Date: December 10, 2018 To: Golden Valley Planning Commission From: Jason Zimmerman, Planning Manager Subject: Informal Public Hearing—Conditional Use Permit (CUP-164)to Allow for Off-street Parking for an Adjacent Commercial Use Property address: 840 Pennsylvania Avenue South Applicant: Morries 840 Pennsylvania Ave Re, LLC Property owner: same as applicant Zoning District: 1-394 Mixed Use Lot size: 39,698 sq. ft. (0.91 acres) Current use: Vacant industrial building Proposed use: Surface parking Future land use: Mixed use Impervious coverage: 36,590 sq. ft. (92.2%) Adjacent uses: Industrial uses (north, west, south); industrial and commercial uses (east) lk car 750 750 i r� z i"own §' 4 r .. Z 4' J, '4Z.D _ 3 750,0 10, lossilf 2015 aerial photo(Hennepin County) Summary Morrie's Automotive, represented by Phillip Branson, is requesting a Conditional Use Permit (CUP) for 840 Pennsylvania Avenue South in order to allow off-street parking for employees of their dealership located to the east at 7400 Wayzata Boulevard. This property was recently purchased by Morrie's and currently contains a vacant manufacturing building. If the CUP is approved, the existing building would be demolished and a landscaped surface parking lot would be constructed. Background and Existing Conditions The subject property currently contains a vacant building previously used for the production of wood-woven bowls and plates (Weavewood). The building was constructed in 1962 but is facing significant disrepair. In 2014 the City declared the building"unsafe" and "uninhabitable" and ordered the property owner to correct all deficiencies. The property subsequently went into foreclosure, was owned by Hennepin County, and—after a number of title issues were resolved— has been sold to Morrie's. The building is built to the north and west property lines with an area for parking to the south. Almost the entire surface of the lot, minus roughly 3,000 square feet in the front yard, is impervious. There are no trees on the property. Following the adoption of the 2030 Comprehensive Plan in 2009, the property—along with the rest of the block—was rezoned from Industrial to 1-394 Mixed Use. To date, no properties along Pennsylvania Avenue have redeveloped under the Mixed Use zoning. Proposed Use Morrie's purchased the property in 2018 and has proposed to demolish the building and construct a 67 stall surface parking lot for the employees of the auto dealership across the street to the east. The Zoning Code allows surface parking for adjacent commercial uses as a conditional use in the Commercial zoning district and therefore, by extension, in the Mixed Use zoning district. Under the preliminary plans submitted by Morrie's, the new surface lot would reduce impervious coverage from 92.2%to 58.9%and would add 176 shrubs and 18 trees to the site. The existing driveway access would be preserved. The parking lot would not be utilized for dealership inventory, but would be reserved for employee parking. Neighborhood Notification Due to the lack of residential properties in the area, no neighborhood notification was required. Zoning Considerations Parking 2 The design and layout of the surface parking lot would be subject to the standards of the Off-Street Parking and Loading section of the City Code. Two landscaped islands are included in the plans submitted to the City. The Building Official has indicated that three accessible spaces must be located in the eastern portion of the parking lot. The exact location of these spaces and the required discharge areas would be determined at the time of permitting. While the setbacks to all front, rear, and side yards are shown consistent with the current zoning requirements, staff is aware that likely changes to the Mixed Use zoning district in the near future may potentially modify one or more of these setbacks. If any of the setbacks are reduced, the applicant would have the right to expand the parking lot after obtaining any necessary permits. Lighting New lighting installed as part of the surface parking lot proposal would be required to be in conformance with the Outdoor Lighting section of the City Code. Specifically, illumination may not exceed 0.5 footcandles at the lot line. Timers, dimmers, or sensors must be installed to reduce lighting levels during non-business hours. Screening In order to screen the visual impact of the parked cars from adjacent properties and the public right of way, landscaping must be installed that meets the requirements of the City Code (specifically, those of the Mixed Use zoning district). In addition,the landscaping must meet the requirements of the City's Tree and Landscape Permit. While the number of plantings proposed and the planting locations are generally acceptable, additional shrubs and perennials should be relocated into the north portion of the front setback area to provide additional screening. Staff will work on the specific details of the planting locations and species with the City Forester at the time of permitting. Other Considerations In order to facilitate safe and efficient pedestrian movements for employees crossing Pennsylvania Avenue South, the applicant would need to construct a pedestrian crossing (including a crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot adjacent to the driveway. Staff would work with the applicant on the specific details and requirements of this crosswalk at the time of permitting. Evaluation The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors (which need not be weighed equally): Factor Finding 1. Demonstrated Need for Proposed Use Standard met. In order to accommodate the demand for space for dealership inventory at the nearby commercial lot, the applicant has 3 worked to provide off-site parking for employees. 2. Consistency with the Comprehensive Plan Standard met. The proposed use is not inconsistent with the Mixed Use designation in the Comprehensive Plan, which allows for accessory parking in order to support existing businesses. 3. Effect upon Property Values Standard met. Given the presence of the neglected existing building, surrounding properties would likely benefit from its replacement with a landscaped surface parking lot. 4. Effect on Traffic Flow and Congestion Standard conditionally met. Traffic flows are not anticipated to be substantially different from those that currently exist for employees arriving at and departing from the commercial property across the street to the east. In order to facilitate safe and efficient pedestrian movements for employees crossing Pennsylvania Avenue South, a pedestrian crossing and associated sidewalk connection to the new parking lot would need to be constructed. S. Effect of Increases in Population and Standard met. Due to the nature of the Density proposed use (parking), there are no anticipated increases in population or density. 6. Compliance with the City's Mixed-Income Not applicable. Housing Policy 7. Increase in Noise Levels Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Standard met. The proposed use is not Vibration anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance Standard conditionally met. Installation of landscaping between Pennsylvania Avenue 4 and the surface parking lot would help mitigate the visual impact of the proposed use. The removal of the vacant building at this location would improve the visual appearance of the property. 11. Other Effects upon the General Public Standard met. The proposed use is not Health, Safety, and Welfare anticipated to have any other impacts on the surrounding area. The Engineering Division has reviewed the application and contributed to this memorandum and has no additional concerns. Engineering staff supports approval of the CUP subject to the conditions contained in this memorandum. Recommended Action Based on the findings above, staff recommends approval of Conditional Use Permit 164 allowing for off-street parking adjacent to a commercial use at 840 Pennsylvania Avenue South. The approval of the Conditional Use Permit is subject to the following conditions: 1. Off-street parking is authorized for employee vehicles only and shall not include the storage of dealership inventory. 2. No parking shall be allowed within the required yard setbacks, consistent with the requirements of the City Code. 3. Landscaping that screens the parking area from the view of public streets shall be installed, consistent with the requirements of the City Code. 4. Site lighting must comply with all requirements of the City Code, including the installation of timers, dimmers, or sensors to ensure lighting levels are reduced during non-business hours. 5. A pedestrian crossing (including crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot shall be constructed adjacent to the driveway. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Failure to comply with one of more of the above conditions shall be grounds for revocation of the CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin County. Attachments Location Map (1 page) Applicant Narrative (3 pages) Survey and plans submitted November 9, 2018 (10 pages) 5 Regular Meeting of the Golden Valley Planning Commission December 10, 2018 regular meeting of the Planning Commi ion was held at the Golden Valley City Hall, cil Chambers, 7800 Golden Valley ad, Golden Valley, Minnesota, on Monday, Dec er 10, 2018. Chair Baker called t meeting to order at 7 pm. Those pres ere Planning Commissio rs Angell, Baker, Blum, Brookinc son, Pockl, and Sege . Also present wer Planning Manager Jason rman, and Associate Planner/Gr riter Emily Go Iner. 1. Approval of Minutes November 26, 2018, Regular Pla Commission Meeting Segelbaum stated thathe ike to ad tha reason he abstained from voting on Conditional Use Perm' (Watermark) i because felt he had incomplete information about the potenti i rease in noise due sirens and t that information it was unclear to hi ' e impact could be mitig ed. MOV y Johnson, seconded by Pockl d motion carried unanimous approve the mber 26, 2018, minutes with the ab a noted addition. 2. Informal Public Hearing — Conditional Use Permit— 840 Pennsylvania Avenue South — CU-164 Applicant: Morries 840 Pennsylvania Ave Re, LLC Address: 840 Pennsylvania Avenue South Purpose: To allow off-street parking for employees of the Morrie's dealership located to the east at 7400 Wayzata Boulevard. Zimmerman referred to a location map of 840 Pennsylvania Avenue South and explained the applicant's proposal for a Conditional Use Permit to allow for off-street parking for an adjacent commercial property. He noted that the vacant industrial building currently located on the property would be demolished as a part of this proposal and that pedestrian improvements to allow employees to safely cross the street to the Morrie's dealership are recommended. Zimmerman discussed the existing conditions of the property and explained that the building currently on the property was built in 1962. In 2014, the City declared the building "unsafe" and "uninhabitable," there are no trees, a few small shrubs, a smalll front lawn, one curb cut, and the impervious surface is currently 92.2%. Zimmerman explained that the proposed use for the property includes a 67 stall surface parking lot for the employees of the Morrie's dealership located at 7400 Wayzata Blvd. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 2 The applicant is proposing 176 new shrubs and 18 new trees, the impervious surface percentage would be reduced to 58.9%, the existing curb cut would be maintained, and new lighting, consisting of three poles, would be installed. He added that the proposed new lighting must comply with City Code requirements, screening of the parking area from public streets is required, and that the parking lot is to be used for employee parking only, not for storage of dealership inventory. Zimmerman discussed the factors of consideration used when evaluating Conditional Use Permits and stated that staff is recommending approval of the proposal subject to the conditions included in the staff report. Segelbaum questioned the need for additional parking and asked if this dealership has increased in size recently. Zimmerman stated that Morrie's did amend their PUD approximately four years ago which reduced the amount of parking by adding a second building to their site which is part of the reason that they would now like to move their employees off site, across the street. Baker noted that the dealership is required to have a certain number of parking spaces and asked if this proposed CUP will have any bearing on the existing parking spaces Morrie's currently has and if their PUD will need to be revised as a result of this proposed CUP. Zimmerman stated that the current Morrie's PUD does require a certain number of parking spaces but it doesn't differentiate between employee spaces, customer spaces, and inventory spaces. He added that the City has heard from dealerships that inventory storage is a constant challenge and reiterated that the City Code allows for off-street parking on adjacent properties. Segelbaum said he would like to know if any concessions were made with the approval of Morrie's PUD amendment. He said if there were concessions made for example the amount of impervious surface, it now seems as though that accommodation may have been given away for nothing. Zimmerman explained that the Morrie's lot was all pavement and parking lot area before the second building was constructed so they did not take away any impervious surface but in fact increased it slightly with the addition of a turf area in the front. Phillip Branson, Director of Real Estate and Facilities, Morrie's Automotive Group, explained that much of the use of the current Morrie's parking lot is dictated by the manufacturer's required inventory levels. As inventory levels go up the need for additional parking goes up as well. He stated that they have approximately 75 employees currently so the proposed CUP for parking across the street won't accommodate all of their employees but it will help significantly. He referred to the conditions in the staff report and said they agree with all of them and that the existing building is really unsafe and they will be demolishing it regardless. Baker asked if the manufacturer requires them to have a certain amount of inventory adjacent to the building. Branson said they have to have a minimum amount of vehicles inside the building and on the premises as a whole. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 3 Johnson asked if they have considered adding public art or if they would be open to the idea of adding it. Branson said they would absolutely be open to having public art. He stated that their goal is to provide moments of happiness and that they want to have a nice parking lot for their employees. Segelbaum asked if all of the parking spaces that would be opened up on the dealership property as a result of granting the CUP would be used for inventory parking or if they have any intention of using those spots for anything else. Branson said the spaces would be used for inventory parking. He added that they have not thought about adding additional green space because that would somewhat defeat the purpose of buying the property across the street. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Blum stated that this property is surrounded entirely by commercial or industrial properties. He added that this proposal will remove a blighted property and that there are a lot of positives with this proposal including reducing the amount of impervious surface and adding landscaping. Johnson stated that if staff is amenable to working with the applicant regarding public art he would like a report back to the Planning Commission. Zimmerman agreed. Angell said he thinks the proposal makes sense and it will help alleviate problems for this business and for the City. Segelbaum said it seems as though this is an improvement and that the landscaping proposal is generous. He stated that it also seems like when the applicant got their PUD they needed all of their parking spaces so this feels like incremental grabbing and not giving back and he would like them to do something to remove the amount of impervious surface in their main parking lot. He added that he realizes the CUP is for a different property so the City can't put conditions on the main dealership. Blum agreed that he would like to seize on opportunities when they arise but they can't do anything about the subject property in this case. MOVED by Johnson, seconded by Brookins and motion carried unanimously to recommend approval of Conditional Use Permit 164 allowing off-street parking for employees of the Morrie's dealership located to the east at 7400 Wayzata Boulevard subject to the findings and conditions as follows. Findings: 1. Demonstrated Need for Proposed Use: Standard met. In order to accommodate the demand for space for dealership inventory at the nearby commercial lot, the applicant has worked to provide off-site parking for employees. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 4 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is not inconsistent with the Mixed Use designation in the Comprehensive Plan, which allows for accessory parking in order to support existing businesses. 3. Effect upon Property Values: Standard met. Given the presence of the neglected existing building, surrounding properties would likely benefit from its replacement with a landscaped surface parking lot. 4. Effect on Traffic Flow and Congestion: Standard conditionally met. Traffic flows are not anticipated to be substantially different from those that currently exist for employees arriving at and departing from the commercial property across the street to the east. In order to facilitate safe and efficient pedestrian movements for employees crossing Pennsylvania Avenue South, a pedestrian crossing and associated sidewalk connection to the new parking lot would need to be constructed. 5. Effect of Increases in Population and Density: Standard met. Due to the nature of the proposed use (parking), there are no anticipated increases in population or density. 6. Compliance with the City's Mixed-Income Housing Policy: Not applicable. 7. Increase in Noise Levels: Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance: Standard conditionally met. Installation of landscaping between Pennsylvania Avenue and the surface parking lot would help mitigate the visual impact of the proposed use. The removal of the vacant building at this location would improve the visual appearance of the property. 11. Other Effects upon the General Public Health, Safety, and Welfare: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Conditions.- 1. onditions:1. Off-street parking is authorized for employee vehicles only and shall not include the storage of dealership inventory. 2. No parking shall be allowed within the required yard setbacks, consistent with the requirements of the City Code. 3. Landscaping that screens the parking area from the view of public streets shall be installed, consistent with the requirements of the City Code. 4. Site lighting must comply with all requirements of the City Code, including the installation of timers, dimmers, or sensors to ensure lighting levels are reduced during non-business hours. 5. A pedestrian crossing (including crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot shall be constructed adjacent to the driveway. 6. 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Q F••0 0 0 .o O. m n W Y�7 Qi N N f00 ONO, C o o •o ,o .o •o > z .10 QOOOOO� CnOO o� 9 O N N N -Ge... �...•:_ o •y .c r ,6.. ,o�w o0 41 8 a BBB=3jj LL .o • .o • • .o • •o da • • •o N QOQ ONI011lle'1six3 o L J"' MLLLLLLLL LUL Il NNNN o a u JC ° m 3� s� A� mmm .o am c a� r�of cDJ �aND� yy yy r—— z d C Q m C C X LO LO O OW > Z m m m m m } 0 U=----- iz� cn U x 258 U Lw, O� J Z Z W E Nv_� N rn J� }J U) 2 L ?j O CL CL y1 v �2��p � � � 50 �W OR�o L 0 �a�aa� e� j6 �5 m o a=C9= Z o Wo 50°o zQz ca —ppQ��W�U Y z �vLu LuZO .,R ai JU) 0 zU)U) a JJNNN ?�aZ P?w U Z aK�F2 �U� �U, C U 0 UO ORDINANCE NO. 653 AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 164 840 Pennsylvania Avenue South Morries 840 Pennsylvania Ave RE, LLC, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 113 entitled “Zoning” is amended in Section 113-55, Subd. b, and Section 113-97, by approving a Conditional Use Permit for certain tracts of land located at 840 Pennsylvania Avenue South, thereby allowing for off-street parking for employees of the Morrie’s dealership located to the east at 7400 Wayzata Blvd. in the I-394 Mixed Use Zoning District. This Conditional Use Permit is approved based on the application materials and plans submitted by the applicant, staff memos, public comments and information presented to the Planning Commission and City Council, and findings recommended by the Planning Commission. This Conditional Use Permit is approved pursuant to City Code Section 113- 30, Subd. g, and adopted by the City Council on January 2, 2019. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to, the following specific conditions: 1. Off-street parking is authorized for employee vehicles only and shall not include the storage of dealership inventory. 2. No parking shall be allowed within the required yard setbacks, consistent with the requirements of the City Code. 3. Landscaping that screens the parking area from the view of public streets shall be installed, consistent with the requirements of the City Code. 4. Site lighting must comply with all requirements of the City Code, including the installation of timers, dimmers, or sensors to ensure lighting levels are reduced during non-business hours. 5. A pedestrian crossing (including crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot shall be constructed adjacent to the driveway. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Section 2. The tracts of land affected by this ordinance are legally described as follows: Tracts E and F, Registered Land Survey No. 412, Hennepin County, Minnesota Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Ordinance No. 653 -2- January 2, 2019 Adopted by the City Council this 2nd day of January, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/ Kristine A. Luedke Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 4. C. Public Hearing - Ordinance #654 - Amending Section 113-95: Business and Professional Offices (BPO) of the Zoning Code Prepared By Emily Goellner, Senior Planner/Grant Writer Summary The Business and Professional Offices (BPO) Zoning District regulations have not been updated in several decades. As the Comprehensive Plan and City Code were updated in 2018, staff saw the opportunity to modernize the District to accommodate tech and healthcare uses, such as clinics and laboratories for research and development. Staff reviewed the Office Districts in St. Louis Park, Plymouth, Edina, Roseville, Bloomington, and Woodbury to inform the changes. The suggested changes to the District include: • Simplify the name of the District to Office (O) • Add medical, dental, and optical clinics as a permitted use • Add medical, dental, and research and development laboratories as conditional use (CUP) • Remove the provision that “Other uses which, in the opinion of the City Council, are compatible with the uses specifically described above” may apply for a Conditional Use Permit. The Planning Commission agreed that this should be removed to increase predictability and reduce uncertainty for the City and property owners. • Update the purpose statement • Allow financial institutions as a permitted use rather than a conditional use. However, a drive- through at a financial institution would remain a conditional use • Clarify that heliports, recreational facilities, and limited retail services must be accessory to an office use. Additionally, limited retail services must be within an office building. All three uses require a Conditional Use Permit (CUP). The Planning Commission recommended approval of the proposal; however, they suggested that staff evaluate the extra setback requirements that exist for buildings over three stories in height. Since buildings over three stories must get a CUP, any additional setback requirements can be addressed through that process. Staff recommends removing the extra setback requirements to be more consistent with the rest of the Zoning Code, simplify the administration of the Code, and rely on the CUP process so that any additional setback requirements can be context sensitive rather than automatic. The standard setback requirements will still exist. They are shown in the attached Code underlined/overstruck language. Attachments • Memo to Planning Commission dated December 10, 2018 (3 pages) • Unapproved Planning Commission Minutes dated December 10, 2018 (2 pages) • Section 113-95: Business Professional Offices Zoning District (BPO), Underlined/Overstruck (3 pages) • Map of BPO Properties (1 page) • Ordinance #654, Amending The City Code Amending Section 113-95: Business And Professional Offices (2 pages) • Summary of Ordinance #654 for Publication (1 page) Recommended Action Motion to adopt Ordinance #654 - Amending Section 113-95 of the Zoning Code. Motion to adopt Summary of Ordinance #654 for Publication. cit, o0 goldenMEMORANDUM Physical Develo ment De � ' artment� Y P P 763-593-8095/763-593-8109(fax) Date: December 10, 2018 To: Golden Valley Planning Commission From: Emily Goellner, Associate Planner/Grant Writer Subject: Informal Public Hearing—Zoning Code Text Amendment—Amending Business and Professional Offices (BPO) Zoning District Background The Business and Professional Offices (BPO) Zoning District regulations have not been updated in several decades. As the Comprehensive Plan and City Code were updated in 2018, staff saw the opportunity to modernize the District to accommodate tech and healthcare uses, such as clinics and laboratories for research and development. Staff reviewed the Office Districts in St. Louis Park, Plymouth, Edina, Roseville, Bloomington, and Woodbury to inform this discussion. The following recommendations have been prepared for a discussion with Planning Commission. Use listed in BPO District Staff Recommendation Offices Keep as permitted principal use Essential services, Class I Keep as permitted principal and accessory use Adult day care centers Keep as conditional use Child care centers Keep as conditional use Daytime activity centers or other Keep as conditional use facilities providing school and or training for disabled people Financial Institutions, including Move from conditional use to permitted principal use when drive-through facilities no drive-through is present; keep as conditional use if drive- through is present Heliports Keep as conditional use, but add "accessory to a professional office building" Limited retail services within a Keep as conditional use professional office building Recreational facilities such as ball Remove examples "such as ball fields, swimming pools, and fields, swimming pools, and playgrounds" and move from conditional use to permitted playgrounds accessory use Other uses which, in the opinion Remove to increase predictability and reduce uncertainty for of the City Council, are City and property owners compatible with the uses specifically described above Permitted and conditional uses in Keep as conditional use buildings exceeding three stories in height Clinics— medical, dental, or Add as permitted principal use optical Laboratories— medical, dental, Add as conditional use or research and development Properties Affected There are currently 64 properties zoned for Business and Professional Offices (BPO) in the City. In a brief analysis conducted, staff found that all properties comply with the uses proposed in this memorandum. Several BPO properties are also PUDs (see attached map). There are 31 additional properties that will be guided for Office use when the 2040 Comprehensive Plan is adopted. District Name and Purpose It may be helpful to simplify the name of this District by renaming it as the Office Zoning District (0). It may also be helpful to modernize and enhance the stated purpose of the District: Current Purpose of District The purpose of the Business and Professional Offices Zoning District is to provide areas designated for the construction, maintenance, and use of offices for persons engaged in business pursuits not involving the sale of or handling of goods, wares, merchandise, or commodities. Proposed Purpose of District The purpose of the Office Zoning District is to provide areas for the offices, clinics, day care centers, financial institutions, and other compatible uses that serve local and regional needs. The District fosters employment opportunities and encourages transitions between land uses. The District is not intended to serve as an area for the sale, handling, or production of goods, wares, and merchandise. Pawnshops and Payday Loans The Planning Commission discussed whether pawnshops would be allowed in this district as a Financial Institution. Staff has determined that pawnshops are a retail use and would be allowed only in the Commercial Zoning District. Pawnbrokers must obtain a license from the City to operate in Golden Valley. Staff has also determined that payday loans are considered Financial Institutions. Excluding them specifically would likely be considered arbitrary and capricious since concerns are focused more on the activity's impact on the personal finances of its clients rather than on the impact to surrounding property owners. Payday lenders must be licensed by the Minnesota Department of Commerce. It is not standard practice for a local government to require a license for payday lenders. Summary of Recommendations Staff recommends amending Section 113-95 of the Zoning Code. Attachments Planning Commission minutes dated November 13, 2018 (3 pages) Sec. 113-95 Zoning District Regulations, Underlined Overstruck (3 pages) Map of BPO Properties (1 page) Minutes of the Golden Valley Planning Commission December 10, 2018 Page 5 3. Informal Public Hearing —Zoning Code Text Amendment— Business and Professional Offices Zoning District Amendments —ZO00-118 Applicant: City of Golden Valley Purpose: To consider ways to update and modernize the uses allowed in the Business and Professional Office Zoning District Goellner reminded the Commission that this item was tabled at their November 13 meeting. She explained that there is an opportunity to modernize the existing code language for the Business and Professional Offices Zoning District. She stated that staff is proposing to add tech uses, healthcare uses, considering removing the catch-all provision for uses not listed, updating the name of the district, and rewriting the purpose statement. Goellner explained that the proposed new language keeps offices and class 1 essential services as permitted uses. It would keep adult day care centers, child care centers, daytime activity centers or facilities providing school and or training for disabled people, limited retail services, and permitted and conditional uses in buildings exceeding three stories in height as conditional uses. She stated that the proposed new language proposes to move financial institutions from a conditional use to a permitted use when no drive-through is present, it would keep heliports as a conditional use but the words "accessory to a professional office building" would be added. It would move recreational facilities from a conditional use to a permitted accessory use and it would add medical, dental, or optical clinics as a permitted use and medical, dental, or research and development laboratories as a conditional use. Lastly, the proposed name of the district would be changed to Office instead of Business and Professional Offices. Goellner stated that at the November 13 meeting there was discussion about pawnshops and payday lending businesses. She explained that pawnshops are considered to be a retail use, not a financial institution and they are licensed by the City. Payday lending businesses are considered financial institutions, are licensed by the Minnesota Department of Commerce, and would be permitted under this proposal. Baker asked if there are any properties that would lose their office designation as a part of this proposal. Goellner stated that most of the office properties are not changing, but some of them will become mixed use and offices would still be allowed as a permitted use. Johnson questioned if recreational facilities should be defined. Zimmerman said there is danger in having language that is too specific, it is better to leave the language general and use the dictionary definition if issues come up. Johnson asked if a property could be used just for a recreational facility. Baker said his understanding is that a recreational use would have to be accessory to the office use. Zimmerman agreed and suggested adding the words "accessory to the office use" in the code language. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 6 Blum asked what "Essential Services Class I" means. Zimmerman said it is items typically found in the right of way or a utility easement such as electricity, water, gas, cable, power poles, etc. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Blum said he didn't see language included about food or restaurant types of services which he thinks is good. Zimmerman noted that there is language included about allowing limited retail use accessory to an office which would allow for a small cafe or restaurant with a CUP. Blum asked if those types of uses would be accessible to the public. Zimmerman said the language would not exclude the public but that would be addressed as part of the CUP process. Blum referred to the setback requirements and questioned if the "wedding cake" type of setbacks for height should be considered. Zimmerman stated that the R-1 and R-2 Zoning Districts are the only ones that have the "wedding cake" setback requirements. He stated that the language could require a larger front yard setback for taller buildings but that could affect the walkability and having buildings that are closer to the street versus being set back further on the front. Brookins stated that there are already regulations restricting the height to three stories so he'd be in favor of leaving out detailed language about height and just dealing with it through the CUP process. Zimmerman said he is hesitant about taking out the height language because a CUP is granted by right so it is helpful to have the requirements spelled out rather than leaving it on a case-by-case basis. Baker suggested that staff review the language about height to try to find some middle ground between the walkability with buildings close to the street and buildings set too far back from the front of the property. MOVED by Blum, seconded by Angell and motion carried unanimously to recommend approval of the proposed changes to the Business and Professional Office Zoning District. Discussion Item — oning Code Text Amendment— Firearm Sales —ZO00-117 pplicant: Cit f Golden Valley P se: To mend the Commer ' Hing District to regulate the sale of fir rms Zimmerman st th t anning Commission has been asked by the City Council to consider new zon ulations regarding the sale of firearms. This item was discussed at Council/Mans gs on August 15 and November 13. He explained that state law limits the a ' of loc nicipalities to regulate firearms beyond state statute but the City can wi . reason leg late location of firearms sales. Also, similar to sexually oriented bus' sses, the City n bu specify distances from other uses. He noted that other ro area cities hav firearm sa eparation requirements based on: residentially Sec. 113-95. - Business and PFGfessional Offices Zoning District. (a) Purpose. The purpose of the Business and PFofessiGRal Offices Zoning District is to provide areas its REA for the offices clinics day care centers, financial institutions, and other compatible uses that serve local and reqional needs. The District fosters employment opportunities and encourages transitions between land uses. The District is not intended to serve as a_n area for the sale of or handling of goods, wares, merchandise, or commodities. (b) District Established. Lots shall be established within the Business and PFefessional Offices Zoning District in the manner provided for in Section 113-29. The district established and/or any subsequent changes to such district shall be reflected in the Official Zoning Map of the City as provided in Section 113-56. (c) Principal Uses. The following principal uses shall be permitted in the Buc?^e.,c and Drnfessienal Offices Zoning District: (1) Offices;aid (2) Clinics—medical, dental, or optical (3) Financial institutions; and (42) Essential services, Class I. (d) Accessory Uses. The following accessory uses shall be permitted in the Business and Profe6649Ral Offices Zoning District: (1) Essential services, Class I. (e) Conditional Uses. The following conditional uses may be allowed after review by the Planning Commission and approval by the City Council in accordance with the standards and procedures set forth in this chapter: (1) Adult day care centers (2) Child care centers (3) Daytime activity centers or other facilities providing school and/or training for disabled people (4) FinanGial rough facilities for financial institutions _(5) Heliports accessory to an office (6) Limited retail services accessory to an office and within an prefessienai office building (7) Recreational facilities accessory to an office; andSUGh as ball feelds, s 16, and pads _(8) Other uses whiGh, *R the opinion of the Gity GounGil, are GOmpatible with the uses speGifiGally (9) Laboratories—medical, dental, or research and development (9) Permitted and conditional uses in buildings exceeding three stories in height. (f) Principal Structures. Principal structures in the Business and Drnfessronal-Offices Zoning District shall be governed by the following requirements: (1) Setback Requirements. The following setbacks shall be required for principal structures in the Busoness and Offices Zoning District: a. Front Setback. 1. The required minimum front setback shall be 35 feet from any front lot line along a street right-of-way line. All front yards shall be maintained as landscaped green areas. feet for eaGh additiGRaI story over thFee 6tGries or eaGh a ditional 10 feet above a height of 30 et- b. Side and Rear Setbacks. 1. For lots adjoining an R-1 or R-2 Zoning District, the required side yards shall be no less than 50 feet in width and the required rear yards shall be no less than 50 feet in depth. 2. For lots adjoining an R-3, R-4, Offices, or Institutional Zoning District, the required side yards shall be no less than 30 feet in width and the required rear yards shall be no less than 30 feet in depth. 3. For lots adjoining a Commercial, Light Industrial, Industrial, or 1-394 Mixed Use Zoning District or railroad right-of-way, the required side yards shall be no less than 20 feet in width and the required rear yards shall be no less than 20 feet in depth. 4. Inth-zhe vase of a h 'Irl' over three stories, the side and roar sethaGks c��__shall_be a nGreased five feet for earh additional 6tGFY ever thFee stories GF eaGh addition feet above a height of 30 feet 4. 5—One-half of the required side and rear yards, as measured from the lot line, shall be landscaped, planted, and maintained as a buffer zone. (2) Height Restrictions. No building or structure shall be erected with a height in excess of three stories or 36 feet, whichever is less, in the Offices Zoning District. All necessary mechanical equipment and elevator penthouses will not be included in computation of building height. The City Council may grant a conditional use permit for a taller building. (g) Accessory Structures. Accessory structures in the Business and Professional Offices Zoning District shall be governed by the following requirements: (1) Location and Setback Requirements. The following location regulations and setbacks shall be required for accessory structures in the Business and Professional Offices Zoning District: a. Location. A detached accessory structure shall be located completely to the rear of the principal structure, unless it is built with frost footings. In that case, an accessory structure may be built no closer to the front setback than the principal structure. b. Front Setback. Accessory structures shall be located no less than 35 feet from the front lot line. c. Side and Rear Setbacks. Accessory structures shall be located no less than the required setback for principal structures in the Offices Zoning District from a side or rear lot line. d. Cornices and Eaves. Cornices and eaves may not project more than 30 inches into a required setback. e. Separation Between Structures. Accessory structures shall be located no less than 10 feet from any principal structure and from any other accessory structure. f. Alleys. Accessory structures shall be located no less than 10 feet from an alley. (2) Height Restrictions. No accessory structure shall be erected in the BUG'ne and-RrefessiAn Offices Zoning District with a height in excess of one story, which is 10 feet from the floor to the top horizontal component of a frame building to which the rafters are fastened (known as the "top plate"). For the purposes of this regulation, the height of a shed roof shall be measured to the top plate. Attic space in accessory structures shall be used only for storage and/or utility space. (3) Number and Size. Only one accessory structure shall be allowed on each lot and no accessory structure shall be larger in size than the principal structure. In no case shall an accessory structure be greater than 1,000 square feet or less than 120 square feet in area. Accessory structures include storage buildings, detached sheds, greenhouses, gazebos and other shelters. Accessory structures not used solely for storage and related activities shall have open sides from floor to ceiling, except that they may have railings and temporary screening (used only on two sides at a time), all constructed in accordance with the building code. (4) Design. All accessory structures constructed after the construction of the principal structure must be designed and constructed of similar materials as determined by the City Manager or his/her designee. (5) Building Permits. All accessory structures located in an Offices Zoning District require a building permit. (6) Parking Structures and Garages. Parking structures and garages shall not be considered accessory structures if they are used to meet the required number of parking spaces. (h) Buildable Lots. No building or structure located in the Offices Zoning District shall be located on a parcel of land that is less than one acre in area or less than 100 feet in width. (i) Lot Coverage. No building or structure or group thereof, shall occupy more than 40 percent of the total land area of any lot or parcel in an Business and Pmfessien Offices Zoning District. An additional 20 percent of the land area shall be allowed for the construction of a parking structure. (Code 1988, § 11.45; Ord. No. 541, 5-8-1981; Ord. No. 643, 11-16-1984; Ord. No. 80, 2nd Series, 11-28-1991; Ord. No. 264, 2nd Series, 12-13-2002; Ord. No. 271, 2nd Series, 11-15- 2002; Ord. No. 344, 2nd Series, 5-25-2006; Ord. No. 346, 2nd Series, 7-1-2006; Ord. 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The purpose of the Office Zoning District is to provide areas for the offices, clinics, day care centers, financial institutions, and other compatible uses that serve local and regional needs. The District fosters employment opportunities and encourages transitions between land uses. The District is not intended to serve as an area for the sale of or handling of goods, wares, merchandise, or commodities. Section 3. Subdivision (b) District Established is amended by changing the words “Business and Professional Offices” in the first sentence to “Office.” Section 4. Subdivision (c) Principal Uses is amended by changing the words “Business and Professional Offices” to “Office.” Section 5. Subdivision (c)(1) Principal Uses is amended by deleting the word “and” after the word “offices” in section 1, adding (2) Clinics – medical, dental, or optical, adding (3) Financial institutions; and, and renumbering Essential services, Class I to (4). Section 6. Subdivision (d) Accessory Uses is amended by changing the words “Business and Professional Offices” to “Office.” Section 7. Subdivision (e)(4) Conditional Uses is amended by changing it to read “Drive-through facilities for Financial institutions.” Section 8. Subdivision (e)(5) Conditional Uses is amended by changing it to read “Heliports accessory to an office.” Section 9. Subdivision (e)(6) Conditional Uses is amended by changing it to read “Limited retail services accessory to an office and within an office building.” Section 10. Subdivision (e)(7) Conditional Uses is amended by changing it to read “Recreational facilities accessory to an office; and” Section 11. Subdivision (e)(8) Conditional Uses is deleted in its entirety and replaced with “Laboratories – medical, dental, or research and development.” Section 12. Subdivision (f) Principal Structures is amended by changing the words “Business and Professional Offices” to “Office.” Section 13. Subdivision (f)(1) Setback Requirements is amended by changing the words “Business and Professional Offices” to “Office.” Ordinance No. 654 -2- January 2, 2019 Section 14. Subdivision (f)(1)(a)(2) Setback Requirements is deleted in its entirety. Section 15. Subdivision (f)(b)(2) Side and Rear Setbacks is amended by changing the words “Business and Professional Offices” to “Office.” Section 16. Subdivision (f)(b)(4) Side and Rear Setbacks is deleted in its entirety. Section 17. Subdivision (f)(2) Height Restrictions is amended by changing the words “Business and Professional Offices” to “Office.” Section 18. Subdivision (g) Accessory Structures is amended by changing the words “Business and Professional Offices” to “Office.” Section 19. Subdivision (g)(1) Location and Setback Requirements is amended by changing the words “Business and Professional Offices” to “Office.” Section 20. Subdivision (g)(1)(c) Side and Rear Setbacks is amended by changing the words “Business and Professional Offices” to “Office.” Section 21. Subdivision (g)(2) Height Restrictions is amended by changing the words “Business and Professional Offices” in the first sentence to “Office.” Section 22. Subdivision (g)(5) Building Permits is amended by changing the word “a” to “an” and the words “Business and Professional Offices” to “Office.” Section 23. Subdivision (h) Buildable Lots is amended by changing the words “Business and Professional Offices” to “Office.” Section 24. Subdivision (i) Lot Coverage is amended by changing the word “a” to “an” and the words “Business and Professional Offices” to “Office.” Section 25. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 26. This Ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 2nd day of January, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk SUMMARY OF ORDINANCE NO. 654 AN ORDINANCE AMENDING THE CITY CODE Amending Section 113-95: Business and Professional Offices Section of the Zoning Code Section 1. The following substantive amendments are being made to the Zoning Code, Section 113-95: Business and Professional Offices Zoning District: 1. Simplify the name of the District to Office 2. Add medical, dental, and optical clinics as a permitted use 3. Add medical, dental, and research and development laboratories as conditional uses 4. Remove the provision that “Other uses which, in the opinion of the City Council, are compatible with the uses specifically described above” may apply for a Conditional Use Permit 5. Update the purpose statement 6. Allow financial institutions as a permitted use rather than a conditional use. However, a drive-through at a financial institution would remain a conditional use 7. Clarify that heliports, recreational facilities, and limited retail services must be accessory to an office use 8. Remove additional setback requirements for buildings over three stories in height This is a summary of the provisions of the above Ordinance which has been approved for publication by the City Council. A copy of the full text of this Ordinance is available from the City Clerk’s Office. Adopted by the City Council this 2nd day of January 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting January 2, 2019 Agenda Item 6. A. Approve 2019 Appointments, Assignments and Reimbursements Prepared By Tim Cruikshank, City Manager Summary According to State Law, the Council must appoint a Mayor Pro Tem (Acting Mayor) at the first meeting of each year. The Mayor Pro Tem fulfills the duties of the Mayor in his absence. Listed below is the history of Mayor Pro Tem appointments: 2014 - Clausen 2015 - Snope 2016 - Fonnest 2017 - Schmidgall 2018 - Fonnest 2019 - Schmidgall Each year the Council also assigns Council Members to serve as representatives on various Committees and Subcommittees. These appointments are for a one year term. Council Liaisons Board of Zoning Appeals Fonnest Civil Service Commission Clausen Environmental Commission Fonnest Human Rights Commission Clausen Human Services Commission Clausen Open Space and Recreation Commission Rosenquist Planning Commission Schmidgall Council meeting reimbursements apply to the assignments below. For up to three total meetings per month, the reimbursement is $50. Other Assignments Beyond the Yellow Ribbon Campaign Harris, Clausen Bicycle and Pedestrian Planning Task Force Schmidgall Bottineau Light Rail Transit (LRT) Community Works Steering Committee Fonnest, Rosenquist Golden Valley Business Council Harris, Fonnest Golden Valley Historical Society Board Member Schmidgall Highway 169 Mobility Study Policy Advisory Committee Schmidgall, Delegate Clausen, Alternate Hopkins School District 270 Caring Youth Committee Rosenquist Hopkins School District 270 Cities Joint Meetings Harris Legislative Liaison and Spokesperson Harris, Blue Line Now! Coalition Clausen, Delegate Harris, Alternate METRO Blue Line Extension Corridor Management Committee Clausen, Delegate Harris, Alternate Metro Cities Fonnest, Delegate Minneapolis Water Advisory Board Harris Northwest Suburbs Cable Communications Commission Clausen Regional Council of Mayors Harris Robbinsdale School District 281 Government Advisory Committee Fonnest Sochacki Park Governance Policy Board Harris, Fonnest Furthermore, each year the City is requested to appoint Assistant Weed Inspectors for the City under the requirements of Minn. Stat. Chapters 18.80 and 18.81. Dave Gustafson, Fire/Property Maintenance Specialist; Jake Dashiell, Fire/Property Maintenance Specialist; Al Lundstrom, Park Supervisor and Tim Teynor, Assistant Forester, have done this inspection work in the past and will carry out the duty for the City in 2019. Recommended Action Motion to approve the 2019 appointments, assignments and reimbursements as listed above.