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Minutes- 181217 � 78QQ�calc3en'��El�y�fic�ad;t��,lc(en�ta!(ey,�lN 55427 �"�� � =� '°�� � 763-59:3-3991 ; t�TY 7E�3-�93��39E"s8;7E�3-,93-��"ICs9{fax)(Evente�v.c�c�ld�r�v��leyn�n,c�Crv �� � ; � H, �� �,�i , �� °� , , � ���.,,,n,,, �..,.... . , , .. � ..�..�,.,a„��.�tv�.�._ ......�.,�: �-�, , � � � � s , . ��. ,��, ��E ��/ .,..,,, ��.. MEETING MINUTES Civil Service Commission December 17, 2018 Commissioners present: Gloria Kumagai, Chair Andrew Wold, Secretary Ralph Schulz Staff present: Jason Sturgis, Chief of Police Dave Kuhnly, Commander Steve Johnson, Commander Amanda Johnson, Administrative Assistant Council present: None Call to Order The meeting was called to order at 8:55 am by Chair Kumagai. Approval of Agenda Commissioner Wold advised New Business letter A should be changed to "Approval of Revised Rules and Regulations." Motion by Commissioner Schulz to approve the agenda as corrected. Seconded by Commissioner Wold. Motion carried 3-0. Approval of Meeting Minutes Motion by Commissioner Wold to approve the September 26, 2018 meeting minutes. Seconded by Commissioner Schulz. Motion carried 3-0. Old Business None. New Business Approval of Revised Rules and Regulations Chief Sturgis presented a revised draft of the rules and regulations for consideration. This paragraph was added to Section H to allow additional names to be added to the Eligible Register rather than requiring an Eligible Register be exhausted and a new register created when candidates successfully pass later examinations: "After the initial creation of an Eligible Register, applicants passing a later examination shall be added to the eligible register in the order of their standing relative to the remaining applicants on the register. Internal Community Service Officers who meet the minimum requirements may be added to an existing Eligible Register at any time." MEETING MINUTES—Civil Service Commission 2 There was discussion concerning the state shortage of police officer candidates and the increased difficulty in recruiting and retaining police officers. Chief Sturgis advised this change to the rules and regulations would allow the department to continue to select the best candidates to fill officer vacancies. Commissioner Schulz motioned to approve the revised rules and regulations as presented. F Commissioner Wold recommended the proposed revisions be separated into another paragraph in section H, and the final draft be distributed to commissioners at the annual meeting in February. Commissioner Wold seconded the motion. Motion carried 3-0. Approval of Police Officer Eli�ibility Register Chief Sturgis presented a register of six candidates to be considered for approval. Chief Sturgis also presented an outline of the hiring process, including self-reported demographic information from the candidates. Commissioner Wold inquired whether veterans points advanced any candidates beyond the 50 points possible. Chief Sturgis stated they did not. Chief Sturgis advised 5 points were awarded to candidates with First Responder training. Commissioner Wold inquired whether those points are permissible under the rules and regulations and requested the city attorney review the rules and regulations to determine whether those additional points should be awarded. There was discussion about ways the city could attract candidates for police officer positions. Commissioner Wold asked whether the city council could approve scholarship funds for the Civil Service Commission to award to candidates who complete a predetermined number of years of service to the city. If candidates did not complete the years of service requirement, the remaining funds could be converted to a loan that must be repaid to the city. No further discussion ensued. Commissioner Schulz motioned to approve the police officer Eligible Register. Seconded by Commissioner Wold. Motion carried 3-0. Adjourn Motion by Commissioner Wold, seconded by Commissioner Schulz to adjourn the meeting at 10:02 am. Motion carried 3-0.