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osrc-agenda-regular-may-20-197800 Golden Valley Road I Golden Valley, MN 55427 763-512-2347 1 TTY 763-593-39681763-512-2344 (fax) I www.goldenvalleymn.gov Open Space & Recreation Commission REGULAR MEETING AGENDA 1. Call to Order 2. Roll Call 3. Agenda Changes or Additions 4. Approval of April 22, 2019 Minutes S. Armstrong -Cooper Youth Baseball Association Update (Dale Bjerke) 6. Annual OSRC By Law Review 7. Sochacki Park Improvements — Construction Season 2019 S. Review and Discuss 10 -year Capital Improvement Proposed Plan (CIP) 9. Commission and Staff Updates City of golde*nY� Va��P.}r A. Commission Updates B. GVLL Hosting the District #1 Classic Tournament (Tentative start June 18-28) C. GVLL Hosting the Jim Foster 8 -year Old Jamboree (July 8, 9, 11) D. GVLL Hosting the Wiff-0 Classic (August 9-10) E. Scheid Park Play Structure Update F. Eagle Scout Project — Storage Shed at Wildwood 10. Adjournment May 20, 2019 — 6:30 pm Valley Room North Brookview Golden Valley 316 Brookview Parkway S a_ -- This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. 7800 Golden Valley Road I Golden Valley, MN 55427 763-512-2347 1 TTY 763-593-39681763-512-2344 (fax) I www.goldenvalleymn.gov Open Space & Recreation Commission REGULAR MEETING MINUTES Call to Order The meeting was called to order at 6:30 pm by Mattison. �olavqli Y April 22, 2019 — 6:30 pm Valley Room North Brookview Golden Valley 316 Brookview Parkway S Roll Call Commissioners present: John Cornelius, Max Hyberger, Kelly Kuebelbeck, Bob Mattison, Kimberly Sanberg, Matthew Sanders, Dawn Speltz, and Della Daml. Commissioners absent: Roger Bergman and Cindy Carow-Schiebe. Staff present: Rick Birno, Director of Parks and Recreation; Marc Nevinski, Physical Development Director; and Sheila Van Sloun, Administrative Assistant. Others present: Jeremy Driver and Craig Greening. Approval of Minutes MOTION moved by Cornelius and seconded by Hyberger to approve the March 22, 2019 meeting minutes. Motion carried unanimously. Park Valley United FC Update (Jeremy Driver) Driver said Park Valley United FC has competitive and recreational soccer levels for boys and girls. The competitive level is for ages 9-19 with a total of 496 participants, which 137 are Golden Valley residents. The recreational level is for grades pre -K-6 with a total of 500 participants, which 256 are Golden Valley residents. Driver said the association uses fields in St. Louis Park, Golden Valley, and at Breck School. Driver thanked the Commission and staff for their continued support and partnership. Discussion and Update (Marc Nevinski) Nevinksi discussed issues with the crosswalks on Winnetka Ave at Western 'Ave and Harold Ave. He said the current crosswalk system in these locations is in need of improvement. Commissioners shared suggestions. Nevinski said he would take the suggestions into consideration, as well as discuss alternative measures and options at a future Traffic Safety Committee meeting. This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats ` , may include large print,_ electronic, Braille, audiocassette, etc. City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes April 22, 2019 — 6:30 pm Nevinski shared information on the Glenwood Ave Overlay Project, which includes plans for Hennepin County to pave Glenwood Ave between Hwy 100 and Thomas Ave in Minneapolis. The project may also include improvements to walkways and crosswalks. Construction is expected to begin summer 2020. 2019 Park Improvement Project Update Birno shared a list of 2019 park improvement projects: - Improvements to seven ballfields and dugouts - Scheid play structure - Medley parking lot - New park ordinance signs - Gearty tennis court resurfacing - Lights on volleyball courts at Brookview - Isaacson field #1 scoreboard replacement - Gearty Park shelter building roof replacement Medley Park Neighborhood Public Input Meeting Update Birno said the April 2nd meeting had a great turn out with 70-80 residents present. He gave an overview of the presentation and noted there wasn't consensus on the proposed changes to the park. Birno said he would be organizing all the submitted input from residents to present for discussion at the October meeting. Hyberger and Sanders were also in attendance at the meeting. Medley Park Resident (Craig Greening) Greening has been a resident living next to Medley for 27 years. He shared his observations and concerns on the proposed off -leash pet exercise area at Medley, specifically, the area identified at the presentation, went too far north. Birno noted the area shown was all public land available for the proposed off -leash pet exercise area and not a final boundary design. Birno said they would continue to collect information over the summer. Commission and Staff Updates A. Commission Updates Mattison said Pickleball at Davis is a fun group and game. B. Pavement Improvement Project Impacts at Medley Park Birno said Engineering has asked that the Medley Park area be avoided for summer programming if possible, and to be aware of the road construction in that area. C. Brookview 50th Anniversary Golf Pass Birno said for the 50th Anniversary, golf will be offering a twelve round golf pass for the price of 10, and many activities July 26-28. D. Run The Valley Birno said the event was a success, even with the weather. There were 408 participants. E. Perpich Center for the Arts Student Display Birno said Brian Erickson, staff liaison to the Golden Valley Arts Committee, has been working with Perpich to display student art on an annual basis. City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes 3 April 22, 2019 — 6:30 pm F. Partnership with SLPFOA and GV Arts Birno said he was contacted by the SLPFOA about a possible partnership with the Golden Valley Arts Committee. G. Annual Board and Commission Dinner Birno said the annual dinner will be held Monday, April 29 at 5:30 pm at Brookview. H. May 27 OSRC Meeting Due to Memorial Day, Commissioners agreed to move the next meeting date to Monday, May 20. Adjourn MOTION moved by Hyberger and seconded by Sanders to adjourn at 8:45 pm. Bob Mattison, Chair Sheila Van Sloun, Administrative Assistant 7800 Golden Valley Road I Golden Valley, MN 55427 city of 763-593-3991 TTY 763 -593 -39681763 -593 -BI 09 (fax) I www.goidenvalleymn.govgolden va.Ile _NI Y BYLAWS Open Space and Recreation Commission (OSRQ Article I: Purpose, Mission, and Prescribed Duties The mission of the Open Space and Recreation Commission shall be to advise and recommend to the Council as to recreational programs, parks, and open space in the community. Specifically, the Commission shall: • Develop and make recommendations to maintain and update the portion of the Comprehensive Plan relating to open space needs, parks and recreation programs, and trail systems; • Develop and periodically review policies and plans for parks, recreation programs, use of open space, and trail systems; • Periodically update an assessment of current programs regarding open space, parks and recreation, and trail systems; • Periodically update an assessment of future needs regarding parks and recreation, open space, and trail systems; • Advise the Council on cooperative agreements, policies with other public and private agencies, groups or individuals relative to recreational programs and facilities; and, • Advise Council on budget and capital outlay needs for parks and recreation, Brookview Golf Course, and park improvement fund. Article II: Membership, Appointments, Terms, and Officers A. Membership The Commission shall consist of nine regular members, and one voting youth member. Regular members shall be qualified voters and residents of the City. Youth members shall live or attend school within Golden Valley and enrolled in school grades nine through twelve. A vacancy shall be deemed to exist if a, member ceases to meet the residency requirements. Appointment and Terms Appointments are made effective May Z of each year. The Council shall appoint regular members of the Commission for three-year staggering terms. Youth members shall be appointed for a one-year term. The terms of Commission members shall be fixed and determined at the time of appointment by the governing ordinance. Emphasis in appointments will be based on knowledge of open space and recreation issues and their relationships to the quality of life in the City. The City Council shall appoint the members of the Commission and to fill vacancies for unexpired terms. C. Officers The Commission shall elect officers of Chair and Vice -Chair from the Commission membership by its voting members at its regular annual meeting, (no later than the second meeting after May 1 in each year). The Chair and Vice Chair positions rotate, and members may only serve two consecutive years as the Chair or Vice -Chair. Should the office of Chair or Vice -Chair become vacant, the Commission shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. Officers may also delegate the duties of their position to other Commissioners as deemed appropriate by the Commission. 7800 Golden Valley Road I Golden Valley, MN 55427 763-593-3991 TTY 763-593-39681763-593-8109 (fax) I www.goldenvalleymn.gov Chair responsibilities: Cify 0' goldenlo.1.4p,Y • work with staff liaison to develop meeting agendas; • conduct and preside at all meetings in a productive and time -efficient manner; • ensure the Commission conducts its activities within the stated mission and bylaws of the Commission; • appoint Commissioners to subcommittees; • monitor and ensure the progress of the Commission; and • report to the City Council. Vice Chair responsibilities: perform the duties of the Chair in the absence or incapacity of the Chair; and perform all other duties as prescribed by the Commission. Article III: Meetings and Attendance A. Meetings All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting Law and City code. This means all business and discussion occurs at a meeting which has been posted and is open to the public. The presence of a majority of all regular members currently appointed to the Commission shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes. In the event a quorum is not reached, a smaller number of members may meet to have informal discussion, however, formal action shall not be taken and must be reserved for such time as when a quorum of the Commission is reached. A quorum of the members should not discuss Commission business by email, forms of social media, telephone, or informal meetings. Commission meetings may be cancelled by the staff liaison if there are no items on the agenda for discussion. The proceedings of meeting should be conducted using standard parliamentary procedure. Regular Meeting The regular meeting of the Commission shall be held on the fourth Monday of the month at Brookview at 7:00 pm. The Commission may, by a majority vote, change its regular meeting dates for any reason provided proper public notice of the changed meeting is provided. ii. Annual Meeting The Annual Meeting of the commission shall be a regular meeting, typically the first meeting after May 1 of each year, at which time elections will be held. iii. Special Meeting A special meeting may be called by the Chair or whenever three members request the same in writing. Staff shall give notice to each commissioner, at least three days prior to any special meeting, of the time, place, and purpose of the meeting. 7800 Golden Valley Road I Golden Valley, MN 55427 C i t)� of 763-593-3991 TTY 763-593-39681763-593-8109 (fax) I www.goldenvalleymn.gov golden, 4r, vallp Y B. Attendance Absences in one year should not exceed three consecutive meetings or more than 25 percent of the total meetings for the year. If a member is unable to attend a meeting, that member should contact the staff liaison, who will inform the chair if a quorum cannot be attained and the meeting will be cancelled. A standardized letter of warning will be sent from the City Manager's office to any member after two consecutive or two total absences for groups meeting once a month. For those meeting twice a month the letter would be sent from the chair after two consecutive or five total absences. If a member exceeds the allowable number of absences the City Manager's office will send a standardized letter stating the member must step down because of the importance of regular attendance and the number of citizens interested in serving. If the City Manager's office feels there are extenuating circumstances in a case of a member who has not met the attendance requirements, an exception can be made. Article IV: Rules A. Recordkeeping All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures, Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act. B. Work Plan The Commission will draft an annual work plan that details activities and projected timelines for the upcoming year. C. Annual Report The Commission shall submit an annual report to the City Council summarizing the past year's activities. The report may highlight information the Commission feels appropriate to convey to the City Council. D. Performance of Duties Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an assigned task should notify the commission chair or subcommittee chair as soon as possible. The Commission may ask the City Council to review a Commissioner's appointment based upon its assessment of significant lack of performance. Article V: Amendments and Revisions The Commission will review these bylaws no later than the second meeting after May 1 in every three years. Members may present recommendations for changes and amendments. These bylaws can be altered or amended at any regular monthly Commission meeting with a majority of members present, provided that notice of the proposed changes and amendments is provided to each member at least ten business days before the meeting. The Council must review and approve any changes to, and has final authority regarding, these bylaws.