2018-10-03 Golden Valley•Crystal•New Hope
AGENDA
JOINT WATER COMMISSION
October 3, 2018— 1:30 pm
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Revised Minutes—May 2, 2018 (Approved 3-0)
(June 2, 2018,July 4, 2018, August 1, 2018, and September 5, 2018 Meetings Cancelled)
3. Approve Replacement of the original altitude valve and butterfly valve in the pit at the
North Water Tower (Lemke) (Approved 3-0)
4. TAC Update
5. Other Business
Next Scheduled Meeting November 7, 2018
6. Adjournment (Approved 3-0)
This document is available in alternate formats upon a 72-hour request. Please call
763-593-8006(TTY: 763-593-3968)to make a request. Examples of alternate formats
may include large print,electronic, Braille,audiocassette,etc.
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of May 2, 2018
The Golden Valley—Crystal—New Hope Joint Water Commission (JWC) meeting was called to order at
1:00 pm in the City of Golden Valley Council Chambers.
Commissioners Present
Anne Norris, City Manager,Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Joe Hansen, Utilities Supervisor, Golden Valley
Randy Kloepper, Utilities Superintendent, Crystal
Dave Lemke, Operations Manager, New Hope
Jim Muellner, Utilities Maintenance Supervisor, New Hope
Marc Nevinski, Physical Development Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Mark Ray, Director of Public Works/City Engineer, Crystal
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Approval of Revised Minutes—April 4,2018
Moved by McDonald seconded by Cruikshank to approve the revised minutes of the April 4, 2018 Joint
Water Commission Meeting. Motion carried.
Approve Repairs to Gate Valve Manhole
Staff reported on the repairs to the gate valve manhole.Valley Rich is doing the repairs. Staff has not
received all the invoices from Valley Rich but expected this to be in the$3,000 to$4,000 range. Staff
explained the Joint Water Commission has budgeted for this type of work as per the Joint Water
Commission bylaws,The Commission has the authority to approve$20,000 per occurrence for repairs.
This is an operation repair and does not require action.
Receive and File 2017 Financial Report and Management Letter
Staff report on the 2017 Financial Report indicating the numbers are basically the same as last year and
is requesting the Commission to accept, receive, and file the 2017 Financial Report and Management
Letter. Staff provided a spreadsheet to the Commission running from 2017 through 2048.
Moved by McDonald seconded by Norris to accept, receive, and file the 2017 Financial Report and
Management Letter as submitted. Motion carried.
Joint Water Commission
May 2, 2018
Page 2 of 3
Approve Resolution#18-03 Adopting the 2019-2023 Capital Projects for the Golden Valley-Crystal-
New Hope Joint Water Commission
Staff reported on the 2019 through 2023 Capital Projects.The Commission stated they were approving
of the capital plan.
Commissioner Cruikshank introduced the following resolution and moved its adoption:
RESOLUTION 18-03
RESOLUTION APPROVING THE ADOPTION OF THE 2019-2023 CAPITAL PROJECTS FOR THE GOLDEN
VALLEY—CRYSTAL—NEW HOPE JOINT WATER COMMISSION
The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and
upon a vote being taken thereon,the following voted in favor thereof: Norris, McDonald,and
Cruikshank; and the following voted against the same; none; whereupon said resolution was declared
duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair.
Approve Resolution#18-04 2019 General Fund Budget
Staff reported a total overall budget increase of 3.96%.The percentage increases for each city varies
based on usage.City of Golden Valley's increase is 1.90%. City of Crystal is 5.07%.City of New Hope is
2.30%.The Commission stated they were accepting of the increase.
Commissioner Cruikshank introduced the following resolution and moved its adoption:
RESOLUTION 18-04
RESOLUTION APPROVING THE 2019 GENERAL FUND BUDGET
The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and
upon a vote being taken thereon,the following voted in favor thereof: Norris, McDonald,and
Cruikshank; and the following voted against the same; none;whereupon said resolution was declared
duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair.
TAC Update
Staff reported on the following projects:
• Water Supply Plan.
Met with SEH to finalize draft of plan for JWC. Draft should be completed by mid-June.
• Elevated Towers
Bypass work is complete.
• Reservoir Work.
Crack sealing is recommended inside the GV reservoir.
Working with Bolton and Menk to replace high series pump#3 at Golden Valley pump
house and adding an effluent meter with the project.
Working with MPLS to install 48-inch valve at Golden Valley Reservoir.
• Tower Security
Total Control will provide options
• Crystal Valve Replacement
Should begin in fall of 2018.
• SCADA Updates
Staff working with Total Control
Joint Water Commission
May 2, 2018
Page 3 of 3
Other Business
Staff provided the Commission with an update on the DeCola Ponds Project.
Next Meeting May 2, 2018.
Adiournment
Moved by Cruikshank seconded by McDonald to adjourn meeting. Motion carried.
Chair Norris adjourned the meeting at 2:30 pm.
Chai rAnne Norri
ATTEST:
Sue Schwalbe, Recording Secretary
Schwalbe, Sue
From: Lemke David <dlemke@newhopemn.gov>
Sent: Thursday, September 27, 2018 10:07 AM
To: Schwalbe, Sue
Cc: McDonald Kirk;Weber Bernie
Subject: FW: Message from KM_C454e
Attachments: SKM_C454el8092709590.pdf
Hi Sue,
Please see the attached updated quotes for discussion at next week's JWC meeting. This is for the replacement of the
old original altitude valve and butterfly valve in the pit at the North Water Tower.
Thanks,
Dave
From: pwcopier@ci.new-hope.mn.us<pwcopier@ci.new-hope.mn.us>
Sent:Thursday, September 27, 2018 10:00 AM
To: Lemke David<dlemke@newhopemn.gov>
Subject: Message from KM_C454e
1
Total Control Systems,Inc
tots kI ,) It,r -` 38841 Nyman Drive NE
SYSTEMS , INC PO Box40
Stanchfield,MN 55080
Phone 320-396-4442/Fax 320-3964443
September 18th, 2018
To: Dave Lemke Re: New Hope, MN: North Tower Valve Control Modifications
Total Control Systems, Inc. (TCS)proposes to connect&configure monitoring&control for the new City supplied
altitude valve at the North Water Tower.TCS will modify SCADA system to operate as discussed with customer.
Our proposal includes the following items:
Connection of new valve to existing SCADA equipment at site
- SCADA control modifications for valve operation and monitoring
Setup,calibrating and testing
Startup&training
Price Both Sites: $ 1,847.22 (NO Tax Included)
Does not include
- Any additional RTU functions
- Any additional SCADA screens
- Any other RTU equipment
- Documentation modifications
We acknowledge receipt of Addendum#.
Terms are Net 30 days from invoice date. No retainage allowed. A 1.5%
charge per month added to any past due balance. Price may be dependent
on past credit history.
This quote/proposal valid for 60 days.
Work to commence after receipt of an acceptable written purchase order
acknowledging acceptance of our terms.
- F.O.B.job-site.
- TCSI does not accept any liquidated damages.
- Bid bond is NOT included.
If you have any questions regarding our proposal, please contact our office. We look forward to working with you on
this project.
Sincerely,
Total Control Systems, Inc.
Kraig LaFreniere
Date: 9/14/18
Bid: #18442 P
Project: New Hope Valve Pit
Location: New Hope, MN
Site Utilities
Valley-Rich Co., Inc. will provide labor and a crane truck needed to replace (1) 12" gate valve and (1) altitude
valve. All materials are provided by the City.
Base Bid: $10,000 Time and Material Not to Exceed
Note:
This proposal is good for 30 days from the bid date in order to lock in our material prices with our vendors.
Maximum depth of trenches and structures is assumed to be 10 feet when information is not provided. A 3%
service charge will be added to all payments made via credit card.
Respectfully,
Pete Nasvik
Exclusions:
Land/Lane use permits, SAC and/or other connection charges, water meters, water bypass, dewatering, soil
correction and/or replacement, pipe support,removal of buried obstructions,jacking, frost charges, rock
excavation, construction staking, restoration(other than listed above), compaction tests, hauling of excess soils,
erosion control/inlet protection, hazardous material handling, wall sleeves, utility cut-offs and/or removals, cut
and patch floors, culverts, irrigation,trench drains, perimeter drain tile, tree removal and/or replacement,
grubbing,sheeting, shoring, bracing, and private utility locates.
147 Jonathan Blvd. N., Ste.4 Chaska, Minnesota 55318
Office: (952)448-3002 Fax: (952)448-3362
VESSCO
8217 Upland Circle, Chanhassen,MN 55317 • Phone: (952)941-2678 Fax: (952)941-0796
FLOW CONTROL DIVISION
QUOTATION
QUOTE#: 083118JTM.1.Rev2 Date: 9/27/2018
#of pa es 1 OF 1
TO: Dave Lemke QUOTED BY:
City of New Hope,MN Joel Morgan
morRE: 12"Altitude valve replacement I Cel�7 3-276-4262
TERMS:
Phone#: 763.592-6777 Net 30 Days
E-Mail. dlemke@newhopemn.Aov F.O.B.: Factory
FREIGHT: Allowed
Item# She Description Price Ea. W.Price
1 1 12" 12"Delurjk Butterfly Valve Package to replace existing 12"C/a-Val altitude $12,128.00 $12,128.00
valve.
Price Includes:
1-12'DeZurik Model BA flanged(Class 150B)AWWA butterfly valve with Rotork IQT
electric actuator(12011160)for modulating service. Rotork IQT to include a Type 2(intemaily
powered)battery back-up option.
1-12'DeZurik Model BAW flanged(150B)AWWA butterfly valve w/handwheel
1-12'x 45-112'flanged pipe spool
4 sets of 12'flange gaskets and zinc plated flange bolts&nuts
Lead Time: Approx.8 weeks
Total Price = $12,128.00
Shipment: See above
Pricing is firm for 30 days from date of quote.Subject to Vessco Standard Terms d Conditions;
Quote does NOT include any taxes unless specifically stated; Credit Card orders subject to 3.5%processing fee.
Thank you for giving us the opportunity to provide this quote!
Joint Water Commission TAC Meeting
Thursday May 31st, 2018 2:00 PM
1 . Water Supply Plan
a. Finalizing reports
• Met with SEH to go through final draft of plan for
JWC.
• Final draft should be complete by mid-June.
2. Project Updates
a. Elevated Towers
• Bypass work is complete
• Waiting on updated schedule for painting -will take
approximately 2-3 months.
b. Reservoir Work
• Crack sealing recommended inside GV reservoir in
next 1-3 years, Crystal next 5-7 years.
• Working with Bolton and Menk to replace high service
pump#3 at Golden Valley pump house and adding an
effluent meter with the project (replacing piping from
new pump to distribution tee).
• Will look into type of starter with design (VFD vs. soft
start).
• Working with Minneapolis to install 48-inch valve at
Golden Valley reservoir.
c. Tower Security
jTotal Control looking into options for JWC.
d. rystal Valve Replacement
• Most likely will be fall work.
e. SCADA Updates
• Joe and Randy working with Total Control.
G:\JWC\JWC_TAC\Minutes\JWC TAC Meeting Minutes_5.31.18.docx
Joint Water Commission TAC Meeting
Thursday July 261h, 2018 2:00 PM
1 . Water Supply Plan
• Plan has been completed.
2. Project Updates
a. Elevated Towers
• Bypass work is complete.
• Waiting on updated schedule for painting-will take
approximately 2-3 months.
b. Reservoir Work
• TAC working with Bolton and Menk to replace high
service pump#3 at Golden Valley pump house and
adding an effluent meter with the project (also
replacing piping from new pump to distribution tee).
• Will look into type of starter with design (VFD vs. soft
start).
• Looking to use old meter pit to install new meters.
• Still working with Minneapolis to install 48-inch valve
at Golden Valley reservoir later this year.
c. Tower Security
• Total Control looking into options for JWC.
d. Crystal Valve Replacement
• Trying to isolate the valves near 42"d, if this cannot be
done without additional repairs, will replace smaller
valves over on Douglas (in Crystal).
e. SCADA Updates
• Joe and Randy working with Total Control.
f. Maintenance Items
• A/C unit repairs at GV pump house.
• Fence repair at GV pump house.
G:WWC\JWC_TAC\Minutes\JWC TAC Meeting Minutes_7.26.18.docx