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07-02-19 CC Agenda Packet (entire)      REGULAR MEETING AGENDA      1.  Call to Order    A.  Pledge of Allegiance  Pages    B.  Roll Call      2.  Additions and Corrections to Agenda    3.  Consent Agenda    Approval of Consent Agenda ‐ All items listed under this heading are considered to be routine  by the City Council and will be enacted by one motion. There will be no discussion of these  items unless a Council Member so requests in which event the item will be removed from the  general order of business and considered in its normal sequence on the agenda.      A.  Approval of Minutes:         1.  City Council Meeting – June 18, 2019  3‐7    B.  Approval of City Check Register  8    C.  Licenses:       1.  Temporary On‐Sale Liquor License – Chester Bird American Legion Car Show    9      2.  Gambling License Exemption and Waiver of Notice Requirement – Sojourner Project  10‐12    D.  Minutes of Boards and Commissions:        1.  Planning Commission – June 10, 2019  13‐20      2.  Board of Zoning Appeals – May 28, 2019  21‐26      3.  Human Rights Commission – April 23, 2019  27‐28      4.  Civil Service Commission – April 29, 2019  29‐30    E.  Bids and Quotes:       1.  Award Contract for the 2019 Pavement Preservation Project 31‐33    F.  Acceptance of Donation from Golden Valley Federated Women’s Club 19‐41  34‐35    G.  Receipt of May Financial Report  36‐49    H.  Board/Commission Appointments  50    I.  Amend Resolution 19‐37 Request for Deputy Registrar Reimbursement Grant 19‐42  51‐52    4.  Public Hearing      A.  Public Hearing – Ordinance # 666 – Approval of Conditional Use Permit 168 Allowing Child  Care Center at Good Shepherd School – 145 Jersey Avenue South  53‐76    5.  Old Business          July 2, 2019 – 6:30 pm  Council Chambers  Golden Valley City Hall  7800 Golden Valley Road  City of Golden Valley     City Council Regular Meeting  July 2, 2019 – 6:30 pm          2  6.  New Business    All Ordinances listed under this heading are eligible for public input.    A.  Review of Council Calendar      B.  Mayor and Council Communications      7.  Adjournment    REGULAR MEETING MINUTES 1. Call to Order The meeting was called to order at 6:30 pm by Mayor Harris. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke 1C. Recognition of the 50th Anniversary of the Bassett Creek Watershed Management Commission Ms. Laura Jester, Administrator, Bassett Creek Watershed Management Commission, was in attendance and provided information on the Watershed and answered questions from Council. The Council thanked the Commission. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt the Resolution recognizing the 50th Anniversary of the Bassett Creek Watershed Management Commission. Upon a vote being taken, the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist, and Schmidgall, the following voted against: none and the motion carried. 2. Additions and Corrections to Agenda MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to approve the agenda of June 18, 2019, as submitted and the motion carried. 3. Approval of Consent Agenda MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve the consent agenda of June 18, 2019, as revised: removal of 3F-Approve the appointment to the Human Rights Commission and 3K-Adopt Resolution supporting Grant Application to Minnesota Housing Finance Agency for Capacity Building Initiative Funding and the motion carried. 3A1. Approve Minutes of Council/Manager Meeting – May 14, 2019. 3A2. Approve Minutes of City Council Meeting – June 4, 2019. 3B. Approve City Check Register and authorize the payments of the bills as submitted. 3C. Licenses: 1. Approve the issuance of an on-sale intoxicating liquor license with Sunday sales for Cajun Twist located at 1221 Theodore Wirth Parkway for the license period of July 1, 2019, through June 30, 2020, contingent upon receipt of the updated liquor liability insurance certificate and a successful background investigation. June 18, 2019 – 6:30 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley City Council Regular Meeting Minutes June 18, 2019 – 6:30 pm 2 3. Approval of Consent Agenda - continued 3C. Licenses: 2. Approve a temporary on-sale liquor license for Church of St. Margaret Mary located at 2323 Zenith Avenue North for their Fall Festival on September 15, 2019. 3. Receive and file the gambling license exemption and approve the waiver of notice requirement for The Church of St. Margaret Mary. 4. Receive and file the gambling license exemption and approve the waiver of notice requirement for American Lebanese Syrian Associated Charities. 3D. Minutes of the Boards and Commissions: 1. Planning Commission Minutes – May 29, 2019 2. Human Service Commission Minutes – April 8 and May 13, 2019 3E. Bids and Quotes: 1. Approve watermain gate valve repairs by Dave Perkins Contracting, Inc. in the amount of $159,175. 2. Approve the purchase of a 2019 Polaris Ranger Crew XP 1000 from Lakes Area Powersports in the amount of $24,328.19. 3F. Approve the appointment to the Human Rights Commission for a term through May 2020. 3G. Adopt Resolution 19-35, approving Golden Valley Fire Relief Association By-Law Article XI Increasing the Service Pension from $8,300 to $8,700. 3H. Adopt Resolution 19-36, Approval of Plat – Anderson Addition. 3I. Approve the amended bylaws for the Environmental Commission, Human Rights Commission, Open Space & Recreation Commission, Human Service Commission, Planning Commission and Board of Zoning Appeals. 3J. Adopt Resolution 19-37, requesting Deputy Registrar Reimbursement Grant and Liability Release. 3K. Adopt Resolution 19-38, supporting Grant Application to Minnesota Housing Finance Agency (MHFA) for Capacity Building Initiative Funding. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3F. Board and Commission Appointment Council Member Fonnest provided information on the open youth commission positions. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve the appointment of Ms. Destiny Nathan to the Human Rights Commission for a term through May 2020 and the motion carried. 3K. Support Grant Application to Minnesota Housing Finance Agency for Capacity Building Initiative Funding Senior Planner/Grant Writer Goellner presented the staff report and answered questions from Council. Ms. Ruth Paradise thanked the City and said the Housing Coalition appreciates working with the City on this opportunity. City of Golden Valley City Council Regular Meeting Minutes June 18, 2019 – 6:30 pm 3 3K. Support Grant Application to Minnesota Housing Finance Agency - continued MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 19-38, supporting Grant Application to Minnesota Housing Finance Agency (MHFA) for Capacity Building Initiative Funding. Upon a vote being taken, the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist, and Schmidgall, the following voted against: none and the motion carried. 4. Public Hearing 4A. Public Hearing – Ordinance 665 – Approval of Conditional Use Permit 166 – 1030 Angelo Drive Senior Planner/Grant Writer Goellner presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to adopt Ordinance #665, approval of Conditional Use Permit 166 allowing for the construction of a boathouse within the Shoreland Overlay District. Upon a vote being taken, the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist, and Schmidgall, the following voted against: none and the motion carried. 4B. Public Hearing to Vacate Easements at 5900 and 6100 Golden Hills Drive, Golden Hills Business Park PUD 78 Physical Development Director Nevinski presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 19-39, vacating Easements at 5900 and 6100 Golden Hills Drive. Upon a vote being taken, the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist, and Schmidgall, the following voted against: none and the motion carried. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to approve the Maintenance Agreement and the motion carried. 5. Old Business 6. New Business City of Golden Valley City Council Regular Meeting Minutes June 18, 2019 – 6:30 pm 4 6A. Resolution Authorizing Issuance, Awarding Sale, and Prescribing the Form and Details and Providing Payment for the $1,970,000 General Obligation Bonds, Series 2019A Finance Director Virnig introduced the item and Ms. Elizabeth Bergman, Springsted Inc., who reviewed the bids. Ms. Bergman said that the loan amount came in lower than first anticipated and she answered questions from the Council. City Manager Cruikshank answered questions from Council. MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to adopt Resolution 19-40, authorizing Issuance, Awarding Sale, Prescribing Sale, Prescribing the Form and Details and Providing for the Payment of $1,770,000 General Obligation Improvement Bonds, Series 2019A. Upon a vote being taken, the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist, and Schmidgall, the following voted against: none and the motion carried. 6B. Review of Council Calendar Some Council Members may attend the Cultural Exchange Forum and Expo on June 19, 2019, from 11 am to 6 pm at Armstrong High School located at 10635 36th Avenue North, Plymouth. Some Council Members may attend the Golden Valley Public Safety Open House on June 19, 2019, from 6 to 8 pm at the Golden Valley Police Department and Fire Station 1. Some Council Members may attend a Planning for Resilient Cities Workshop on June 20, 2019, from 1 to 4 pm or 6 to 9 pm at the Skating Oval located at 2661 Civic Center Drive, Roseville. A Concert in the Park featuring the Robbinsdale City Band will be held on June 20, 2019, at 7 pm at Brookview Park located at 200 Brookview Parkway. Some Council Members may attend the Market in the Valley on June 23 and 30, 2019, from 9 am to 1 pm in the City Hall Campus Parking Lot. A Concert in the Park featuring the Plymouth Concert Band will be held on June 24, 2019, at 7 pm at Brookview Park located at 200 Brookview Parkway. Some Council Members may attend the League of Minnesota Cities Annual Conference June 26 through 28, 2019, at various time at the Duluth Entertainment Convention Center located at 350 Harbor Drive, Duluth. Some Council Members may attend the Golden Valley Business Council on June 27, 2019, from 7:30 to 9 am at Brookview located at 316 Brookview Parkway. Some Council Members may attend the Bassett Creek Watershed 50th Anniversary Celebration event on June 27, 2019, from 3:30 to 8:30 pm at Brookview located at 316 Brookview Parkway. The next City Council Meeting will be held on July 2, 2019, at 6:30 pm. The City Offices will be closed on July 4, 2019, in observance of Independence Day. City of Golden Valley City Council Regular Meeting Minutes June 18, 2019 – 6:30 pm 5 6C. Mayor and Council Communication Council Member Clausen thanked the community organizations, city staff and residents who participated and attended the successful Pride Festival. Mayor Harris thanked the city staff for the Scheid Park ribbon cutting event. 7. Adjourn MOTION made by Council Member Schmidgall, seconded by Council Member Clausen and the motion carried to adjourn the meeting at 7:29 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments Document is located on city website at the following location: http://weblink.ci.golden- valley.mn.us/Public/Browse.aspx?startid=717279&dbid=2&cr=1. The check register for approval: o 06/28/2019 Check Register Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. C. 1. Temporary On-Sale Liquor License - Chester Bird American Legion Car Show Fundraisier Prepared By Kris Luedke, City Clerk Summary The Chester Bird American Legion located at 200 North Lilac has applied for a temporary on-sale liquor license their event, the 10th Annual Roll with American Pride Car/Motorcycle Show, which will be held on Sunday, September 15, 2019, from 8 am to 4:30 pm. The City Code does provide for temporary sales of liquor with Council approval. Also, required is a certificate of liquor liability insurance naming the City as an additional insured in the amount of 1,000,000. Recommended Action Motion to approve a temporary on-sale liquor license for the Chester Bird American Legion located at 200 North Lilac for their 10th Annual Roll with American Pride Car/Motorcycle Show on September 15, 2019, contingent upon receipt of the liquor liability insurance certificate. Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. C. 2. Gambling License Exemption and Waiver of Notice Requirement – Sojourner Project Prepared By Kris Luedke, City Clerk Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the Sojourner Project. MINNESOTA LAWFUL GAMBLING 11/17 LG220 Application for Exempt Permit Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. yea r. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of 1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name:Sojourner Project Permit Number: N/A Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: 41-1363580 Mailing Address: PO BOX 272 City: Hopkins State: MN Zip; 55387 County: Hennepin Name of Chief Executive Officer(CEO): Helen Chargo CEO Daytime Phone:952 351 4060 CEO Email: hchargo@sojournerproject.org permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): NONPROFIT STATUS Type of Nonprofit Organization (check one): Fraternal Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS -Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted for raffles, list the site where the drawing will take place): Brookview Golden Valley Physical Address (do not use P.O. box): 316 Brookview Parkway Check one: City: Golden Valley zip: 55426 County: Hennepin Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): 9/19/2019 Check each type of gambling activity that your organization will conduct: Bingo Paddlewheels Pull-Tabs Tipboards ED Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. 11/17 LG220 Application for Exempt Permit Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises 9 located within city limits located in a township The application is acknowledged with no waiting period. he application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting he application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 60 days for a 1st class city). 30 days. The application is denied. The application is denied. Print City Name: Golden Valley Print County Name: Signature of City Personnel-Signature of County Personnel: Title: 1( fy' 1` y` Date: '(V 41-19 Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349. 213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Boar Pw ithin 30 days of the vent date. Chief Executive Officer's Signature: Date: , 21s: 'tea Signature must be CEO's signature;designee m not sign) Print Name: Helen Chargo REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: all gambling conducted on two or more consecutive days; or a copy of your proof,of nonprofit status; and all gambling conducted on one day. Only one application is required if one or more raffle drawings are application fee (non-refundable). If the application is ,; postmarked,or eecei'ved 30 days or more Before the event, conducted on the same day.the application fee is $100; otherwise.the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling ControlBoardAfinancialreportformwillbemailedwithyourpermit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form (and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format(i.e. large print, braille) upon request. An equal opportunity employer REGULAR MEETING MINUTES Call to Order The meeting was called to order at 7 pm by Chair Blum. Roll Call Commissioners present: Rich Baker, Ron Blum, Adam Brookins, Andy Johnson, Chuck Segelbaum Commissioners absent: Lauren Pockl, Ryan Sadeghi Staff present: Planning Manager Jason Zimmerman, Senior Planner/Grant Writer Emily Goellner Council Liaison present: Steve Schmidgall Approval of Agenda MOTION made by Baker, seconded by Brookins to approve the agenda of June 10, 2019, as submitted and the motion carried unanimously. Approval of Minutes MOTION made by Brookins, seconded by Johnson to approve the May 29, 2019, minutes as submitted and the motion carried unanimously. Public Hearing – Conditional Use Permit Applicant: Good Shepherd School Address: 145 Jersey Avenue South Purpose: Child Care Center in the Institutional (I-1) Zoning District Goellner referred to a location map and explained the applicant’s request for a Conditional Use Permit to allow for a Child Care Center (preschool) for up to 20 children. She stated that the applicant plans to remodel an existing classroom to use for a preschool that will be licensed as a Child Care Center by MN Department of Human Services. She added that there are no exterior changes planned and the proposed Child Care Center would share parking spaces with the church and school. She referred to an aerial photo of the property and discussed the points of entry and exit to the site and the pickup and drop off location for the students. Goellner stated that Good Shepherd church and school are 59,101 square feet in size on an 8.9 acre site surrounded by residential and institutional uses and that the school includes 15 classrooms for grades K through 6. June 10, 2019 – 7 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley Planning Commission Regular Meeting June 10, 2019 2 Goellner discussed the parking requirements for this site and explained that the Child Care Center requires four parking spaces. She stated that the entire site currently has 263 parking spaces and that they are required to have 284. However, the Zoning Code allows for a reduction in parking when uses are shared or operate on different days or at different times which is the case with this proposal so staff is comfortable with the number of parking spaces on the site at this time. Goellner discussed other zoning considerations and stated that the school currently has 27 employees, the church has 7 employees, and an additional 2 or 3 employees would be added for the Child Care Center. She added that there are currently 265 students and that the child care hours would be 7 am to 6 pm Monday through Friday. She referred to drop offs and pickups and said they would occur at the east entrance and queue in the L-shaped parked lot with no overflow into the streets, and that no deliveries would be made during this time. Goellner added that there is a feasibility analysis and master planning underway for future expansion and if that occurs a CUP Amendment would be required. Goellner stated that staff is recommending approval of the proposed Conditional Use Permit as it meets all of the requirements of the Zoning Code. Baker questioned if there is a permitted maximum number of students allowed at the school. Goellner said there would be a permitted maximum number of students allowed as defined by the Building Code. Baker asked if the physical capacity and permitted capacity would be the same. Goellner said there could be a slight difference between the two. Zimmerman referred to the architectural plans and noted that the educational occupancy is limited to 704 occupants. Baker said he was thinking about the implications to the parking. Goellner explained that for parking regulations staff used the occupant loads that were noted on the site plans. Johnson asked if the parking needs to be formally reevaluated. Goellner said staff is happy to accept input about parking but doesn’t feel that a parking study is needed at this point. If the applicant were to come back in the future with plans to expand staff would likely ask for a parking study then. Johnson referred to the floor plans that specifically call out the rooms being used and asked if that information was required with the application or if that was above and beyond. Goellner said the City requires an interior floor plan but that the plans submitted were more detailed than what the Planning Commission typically reviews. Blum said he sees several positive things in this application including the independent licensing through another government agency because it gives him reassurance in regards to appropriate capacity. He said the L-shaped parking lot is particularly conducive toward managing traffic flows, and there have been no complaints about the present uses which are very similar to what is proposed. He said the proposed parking allowance is consistent with past decisions in terms of the quantity and the rationale for the uses which is that they are uses at different times and days of the week at the same facility and he is glad to see a proposed condition about future expansion of the use. City of Golden Valley Planning Commission Regular Meeting June 10, 2019 3 Mike McGinty, Principal of Good Shepherd School, said that for many years their enrollment has been approximately 330 kids and that has been declining by 10 to 15 per year for the last five years so even with the addition of the proposed preschool they will be well below what they have had for many years. He said the proposed preschool is needed and healthy, and parents have been asking for it for a long time. Baker asked if the addition of the preschool would bring enrollment back. McGinty said they think it might help maintain enrollment where it is at. Blum opened the public hearing. Seeing and hearing no one wishing to comment Blum closed the public hearing. Baker said he thinks it is a quirk of the Institutional Zoning Districts that schools are a by-right use but preschools are not. He said they seem to be the same thing with different names and he is supportive of approving this proposal. Segelbaum agreed. MOTION made by Baker, seconded by Johnson and motion carried unanimously to recommend approval of Conditional Use Permit 168 allowing for a Child Care Center in the Institutional (I-1) Zoning District at 145 Jersey Ave S subject to the findings and conditions listed below. Findings: 1. Demonstrated Need for Proposed Use: Standard met. Child care is a necessary service for many members of the community. The applicant notes that families attending the K-6 school on site have requested a child care center for several years. Additionally, the applicant notes that the spaces for up to 20 children have been reserved. It is also noted that expansion may occur in the future. 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is consistent with the Institutional designation in the Comprehensive Plan, which allows for child care centers. 3. Effect upon Property Values: Standard met. The proposed use is not anticipated to affect property values in a substantial way. 4. Effect on Traffic Flow and Congestion: Standard met. Traffic flows are not anticipated to be substantially different from those that currently exist. Employees of the child care center would arrive between 7 and 8 am and depart between 3 and 6 pm on weekdays. The amount of additional cars coming through the parking lot because of the added number of children is not expected to significantly impact traffic flow. The church does not currently have a problem with overflow into the streets and city staff do not anticipate this issue to begin to occur because of the added child care center for up to 20 children. 5. Effect of Increases in Population and Density: Standard met. The School currently has 27 employees, which would grow by 2 to 3 new employees. The Church currently has 9 employees and that would not increase with this proposal. There are currently 265 students enrolled at the K-6 school. The preschool (child care center) would allow for 20 additional children in the building. The site is able to accommodate this growth in population without negatively affecting neighboring property owners. 6. Compliance with the City’s Mixed-Income Housing Policy: Not applicable. City of Golden Valley Planning Commission Regular Meeting June 10, 2019 4 7. Increase in Noise Levels: Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance: Standard met. No exterior improvements are associated with this proposal. Future improvements to the parking lot will need to incorporate minimum standards in City Code. 11. Other Effects upon the General Public Health, Safety, and Welfare: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Conditions: 1. The Child Care Center shall be limited to 20 students, or the amount specified by the Minnesota Department of Human Services, whichever is less. 2. A proposal to increase the capacity of the Child Care Center will require an amendment to the CUP. 3. All necessary licenses shall be obtained and remain active with the Minnesota Department of Human Services. 4. The hours of normal operation for the Child Care Center shall be Monday through Friday from 7 am to 6 pm. Discussion – Mixed Use Zoning District Zimmerman reminded the Commission that they’ve had several discussions about the proposed new Mixed Use Zoning District. He said he would now like to discuss setback regulations for when a Mixed Use property is adjacent to or across the street from an R-1 or R-2 Zoning District, height regulations including minimum height requirements, and height limits when a Mixed Use property is within a certain distance of R-1 or R-2 properties. He added that he would also like to discuss transparency regulations. Zimmerman referred to previous discussions which included the pros and cons of having smaller setbacks which promote walkability and larger setbacks that provide more open space. He referred to some of the pros and cons of having a minimum height requirement and stated that requiring a second story may help spur more activity, density, and diverse uses, but may preclude one story retail or restaurants without a variance. Zimmerman referred to the 2040 Land Use Plan, pointed out all of the Mixed Use areas, and discussed the current and the proposed front, side and rear yard setbacks for each of the subdistricts. Zimmerman referred to the existing I-394 Mixed Use District height regulations and explained that it states that buildings located within 75 feet of a residential zoning district can’t exceed the maximum height permitted in that residential district and that buildings occupying 5,000 square feet or more must be two stories in height. It also states that a one-story wing of a taller building may be permitted if it comprises no more than 25% of the length of the facade. He stated that these current regulations are complicated for developers and for staff to evaluate. He said staff is proposing language that says buildings must match the height of adjacent single family districts within 50 feet of a residential parcel City of Golden Valley Planning Commission Regular Meeting June 10, 2019 5 boundary. He added that the proposed new language also includes that a building stepback is required for upper stories that are 15 feet from the facade of the story below to help transition the two districts. He showed the Commissioners examples of different setbacks and building heights and how they relate to residential properties. Segelbaum asked if the examples shown of a 60-foot right-of-way were typical. Zimmerman referred to the areas targeted to be Mixed Use and stated that none of them abut typical single family streets and that most of them have 60 feet of right-of-way or more. Baker said he thinks it is important to have a pretty sizable setback between mixed use buildings and single family houses because it can really change the ambience of a neighborhood. Zimmerman said the areas targeted for Mixed Use don’t really have an intimate neighborhood setting but in the future someone could ask to rezone their property to Mixed Use so the City needs to think about the appropriate setbacks and height regulations. Zimmerman said another issue the Commission has discussed is if a second story should be required on all mixed use buildings. He referred to pictures of several buildings in Minneapolis where the City asked for the buildings to be taller in order to keep with the neighborhood and surrounding buildings and to have a more pedestrian scale. He questioned if a second story use is important as well, or if it is just the additional height that is important. Baker said he isn’t convinced that by requiring two stories the City would be chasing away restaurant or retail uses. Zimmerman noted that the current I-394 Mixed Use language requires a second story. Segelbaum asked how to avoid the idea that these areas might become strip malls. He said he is concerned about that effect in demanding a second story. Zimmerman said language could be added that says the second story has to be an active use and not just a facade that creates that height. Zimmerman referred to the current I-394 Mixed Use requirements related to transparency and the recently approved code language regarding transparency in other zoning districts. He asked for feedback on how much the Commission wants to build on the language already in the Zoning Code and if there should be even more transparency requirements in the Mixed Use District compared to other districts. Baker said the data shown lacks a pattern so he questions if they should add to the lack of pattern or if there is other data available that might inform a smarter approach. Zimmerman said one good way to consider this data is to visit places in neighboring communities that are zoned for mixed use to see how each one feels, but this is new enough that redevelopment hasn’t occurred yet and these areas haven’t been built out to the codes that have been adopted over the past 10 years so it is hard to see where any of these types of standards have been implemented. Brookins referred to the proposed language regarding height and asked about the 50-foot measurement as it relates to parcel boundaries and right-of-way boundaries. Zimmerman explained that the zoning district boundaries go to the edge of the street and that right-of-way includes the boulevard areas on City of Golden Valley Planning Commission Regular Meeting June 10, 2019 6 both sides of a street and the street itself in the middle. Brookins said he likes the way the proposed language regarding height is written. Baker said 50 feet does not seem like a large enough area between buildings and adjacent single family properties. Brookins said he is comfortable with the 50-foot setback as proposed because to him the point of these districts is trying to make them walkable and places people want to go to and walk through that they are not getting other places in the City. Segelbaum noted that most residential properties have a 35-foot front setback which doesn’t seem like a lot at times so to have a potential four story building within residential areas seems excessive in his mind. He suggested that maybe the stepback start at 50 feet but that four stories would require a 75- foot setback from abutting residential properties. Baker said they’ve been talking about walkability and people walk along streets not usually the sides or backs of buildings. Blum asked if there would be no rear setbacks abutting residential properties in most of the Mixed Use districts. Zimmerman said parking would likely be to the rear or side of the buildings. Johnson referred to St. Louis Park’s code where it says the height can be the same as the minimum lot width or twice the height if the lot is double the minimum lot width. He said that seems easy to understand and the odds are that a residential building not an office tower would be built. Zimmerman agreed that is one way to determine height regulations. He added that a four story building is approximately 62 feet in height. Baker said he likes the stepback idea. Segelbaum asked if there is consensus on what sort of setback is needed for any type of building abutting residential properties. Brookings said Segelbaum’s suggestion sounds reasonable and if the option is setbacks or a larger total distance he would prefer setbacks. He added that he would rather see a 50-foot setback requirement with a stepback at two stories than to require a 75-foot setback. Zimmerman said he can take these numbers and create some visuals or find some examples. Baker said he would like to know which Mixed Use Districts directly abut residential properties. Zimmerman referred to the 2040 Land Use Map and pointed out the districts that abut the back yards of residential properties, are across the street from residential properties, or are across railroad tracks from residential properties. Blum asked if they should focus more setbacks from properties across the street. Segelbaum said there are few instances where there would likely be a towering building across the street with a 60-foot right- of-way from an R-1 Zoning District. Zimmerman said staff could do an analysis of the properties and right-of-way widths. Baker said there would be almost 100 feet from a home and the front of a building across the street. Segelbaum said requiring a stepback seems like it would be less objectionable. Baker suggested having a tour or a list of some examples so they could see what these proposed setbacks look like. City of Golden Valley Planning Commission Regular Meeting June 10, 2019 7 Blum asked the Commissioners their thought on the proposed height requirements. Segelbaum said requiring two stories seems to be a nice requirement but maybe not for a small property or building. Baker questioned if the City really wants freestanding, small businesses in these areas. He said he wants to see small lots adjacent to each other reach some agreement to provide a continuous facade rather than have a small alley between buildings. Segelbaum said he hasn’t seen too many instances where property owners decide to build at the same time. Zimmerman said properties could be bought and combined as they are redeveloped. Blum asked Zimmerman if he knows of any difficulties other cities have had that require two-story buildings. Zimmerman said he doesn’t. Segelbaum asked about buildings that just have a facade or a certain height rather than having two stories. Zimmerman said that is one of things that should be considered. Segelbaum said it seems satisfactory to him and there may be less concern as long as buildings are close to the street, parking is behind the buildings, and they don’t look like a typical strip mall. Blum asked if there is any desire to limit the height of a floor. Zimmerman said the draft code language includes a maximum height for the first floor and maximum heights for additional floors in order to create a taller first floor for retail or office space. Zimmerman asked if the consensus is to require a second story. Johnson said he agrees with Segelbaum and would prefer using height rather than a number of stories. Brookins agreed. Segelbaum asked what the concern is about the maximum number of stories. Blum said he thinks is would prevent a warehouse type of building. Zimmerman said the next topic is transparency and asked the Commissioners if they think the Mixed Use district requirements should go above and beyond what is required in the other zoning districts. Baker said he doesn’t see any reason to. Blum said he thinks the proposed regulations are well written. Segelbaum and Johnson agreed. Johnson said it would be a shame to go through all this work just to have cars zipping by so he hopes they can do something creative with the car/pedestrian design to complete the picture of these areas. Zimmerman agreed that there might be an opportunity with the Downtown Study to make other areas more interesting and walkable as well. Short Recess-- Council Liaison Report Schmidgall updated the Commission on the most recent City Council meeting, including the approval of Architectural and Material standards and hiring a consultant to conduct Phase II of the Downtown Study. He also informed the Commissioners that an Open House would take place on June 12 to discuss the implementation of certain bike routes as part of the City’s new Bicycle and Pedestrian Plan. City of Golden Valley Planning Commission Regular Meeting June 10, 2019 8 Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals, and other meetings No reports were given. Other Business No other business was discussed. Adjournment MOTION made by Segelbaum, seconded by Baker and the motion carried unanimously to adjourn the meeting at 8:30 pm. Adam Brookins, Secretary Lisa Wittman, Administrative Assistant REGULAR MEETING MINUTES Call to Order The meeting was called to order at 7 pm by Chair Nelson. Roll Call Board Members present: Nancy Nelson, Richard Orenstein, David Perich, Andy Snope and Planning Commissioner Andy Johnson Board Members absent: None Staff present: Senior Planner/Grant Writer Emily Goellner and Administrative Assistant Lisa Wittman Approval of Agenda MOTION made by Snope, seconded by Perich to approve the agenda of May 27, 2019, as submitted and the motion carried unanimously. Approval of Minutes MOTION made by Orenstein, seconded by Snope to approve the minutes of April 23, 2019, as submitted and the motion carried unanimously. Agenda Items 832 Utah Avenue South Jerry Bonner, Applicant Request: Waiver from Section 113-88, Single Family Zoning District, Subd. (f)(1)(c)(1) Side Yard Setback Requirements 9.8 ft. off of the required 15 ft. to a distance of 5.2 ft. at its closest point to the side yard (north) property line to allow for the construction of a garage addition on the north side of the home. Goellner referred to a location map of the property and explained the applicant’s request to construct a new 20.5 ft. x 27.9 ft. two-stall garage on the north side of the home. Goellner referred to a survey of the property and stated that the applicant is requesting a variance to allow the new garage to be located 5.2 ft. from the side yard property line rather than the required 15 ft. Goellner stated that a second garage stall is a reasonable use of the property and noted that the home was built in 1950 with a one-stall garage and that the placement of the home limits the ability to expand the garage to a two-stall garage. She added that the proposed two-stall garage fits with the character of the area, but that the depth of the proposed garage could be reduced to 24 ft. rather than the proposed depth of 27.9 ft. May 28, 2019 – 7 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley BZA Regular Meeting May 28, 2019 – 7 pm 2 Goellner stated that the property owner to the north has expressed concern about their ability to build a garage addition on their property which is similar and about the applicant’s proposed new garage blocking sunlight and possibly damaging bushes that are currently located between the two properties. Goellner stated that staff is recommending approval of the variance with a condition that the depth of the garage not exceed 24 ft. Snope asked why the proposed garage should be limited to 24 ft. in depth. Goellner said staff likes to see only the smallest possible variances granted. Snope asked if the proposed garage meets the articulation requirements. Goellner said yes and added that the square footage of the proposed garage and a typical 24 ft. x 24 ft. garage are approximately the same. Nelson asked if the applicant would be able to park two cars in the proposed new garage. Goellner said the proposed garage is narrower than a standard two-stall garage but if the proposed garage were built closer to the north property line than what is being proposed it would be more expensive to build because there would be different building code requirements. Johnson asked about the setback requirement for walkways. Goellner said the setback requirement for paved areas is 3 ft. and that the applicant has said they will keep the proposed concrete pad 3 ft. away from the north property line. Nelson asked the applicants if they have considered any other options. Jerry Bonner, Applicant, said they did consider a detached garage in the rear yard but it was not financially feasible. He added that the extra depth in the proposed new garage would help with storage. Katrina Busick, Applicant, added that they need the extra depth in the proposed garage for motorcycle parking and to have any storage space. Mr. Bonner stated that of the 22 houses on their street five of them have single stall garages. He said that other neighbors are supportive of their proposal and that they understand the neighbor to north’s concerns so they have talked to their contractor who is confident there will be no damage to the shrubs in between their houses. Ms. Busick stated that they would need a variance to build a detached garage as well so this was the most economical proposal. Snope asked if a driveway would be on the Wayzata Blvd. side of the property if the applicants were to build a detached garage. Ms. Busick said yes, it was advised to have the driveway on Wayzata Blvd. but that it would be much more environmentally impactful and they would have still needed a variance. Nelson opened the public hearing. Scott Thuleen, 855 Hanley Road, said he received a variance for his property in order to make his house accessible. He said when people invest in their homes they tend to stay. He questioned the standards today and asked when they were revised because cars are getting bigger. He said it is concerning as a resident when people do things the right way and then hit a roadblock for something very insignificant. He said the City is not looking at the bigger picture and that their neighborhood is a transition City of Golden Valley BZA Regular Meeting May 28, 2019 – 7 pm 3 neighborhood and if people aren’t encouraged to invest in their properties something is wrong. He suggested the focus be put on all of the do-it-yourself fences in the City and pleaded with the Board to encourage people to put money into their properties. Rondi Shenehon, 814 Utah Avenue South, said she is concerned about her property value and if they will also be able to add a second garage stall in the future. Seeing and hearing no one else wishing to speak, Nelson closed the public hearing. Nelson said the proposal seems reasonable and that in her experience the Board has really tried to accommodate second garage stalls whenever possible. Johnson said he understands what staff is trying to do by requiring that the depth of the garage be reduced but the square footage will be the same as a standard 24 ft. x 24 ft. garage and the applicants are entitled to a 32 ft. long wall so this proposal seems reasonable. He said the applicants considered other alternatives and added that they could put a fence and concrete closer to the property line which would harm the bushes between the two houses but they are not. Perich agreed that the proposal is reasonable and that the applicants are trying to request the smallest variance possible and added that they are not asking for a larger than standard garage. MOTION made by Perich, seconded by Snope to approve a variance for 9.8 ft. off of the required 15 ft. to a distance of 5.2 ft. at its closest point to the side yard (north) property line to allow for the construction of a garage addition on the north side of the home and the motion carried unanimously. 45 Rhode Island Avenue South Kevin Larson, Applicant Request: Waiver from Section 113-88, Single Family Zoning District, Subd. (f)(1)(c)(1) Side Yard Setback Requirements 6.76 ft. off of the required 15 ft. to a distance of 8.24 ft. at its closest point to the side yard (north) property line to allow for the construction of a garage addition on the north side of the home. Request: Waiver from Section 113-88, Single Family Zoning District, Subd. (g)(3) Accessory Structure Area Limitations 125 sq. ft. more than the allowed 1,000 sq. ft. total of accessory structure space. Goellner referred to a location map and survey of the property and explained the applicant’s request to build a 22 ft. x 26 ft. garage addition which would result in a four-stall garage totaling 1,125 square feet. Goellner stated that the proposed garage addition would be located 8.24 ft. from the north property line City of Golden Valley BZA Regular Meeting May 28, 2019 – 7 pm 4 rather than the required is 15 ft. and that the proposed garage would be 125 sq. ft. more than the allowed 1,000 sq. ft. of total accessory structure space. Goellner stated that the applicant has said the unique circumstances in this case include the growing trend of four-stall garages, the home was built with a two-stall garage, and there are examples of nearby homes with three and four-stall garages. Goellner stated that staff is recommending denial of both variance requests. Nelson asked if the applicant could build a three-stall garage without any variances. Goellner said yes. Johnson asked about the height regulations. Goellner said a house can be 28 ft. tall. Johnson asked if granting the requested variances could then allow the applicant to build over the proposed new garage space. Goellner said no because the variances requested are only for the plans shown with this request. Amy Larson, Applicant, said she wanted to clarify their intent. She stated that when they moved into this neighborhood they knew they wanted to add on to the garage and that they want all their vehicles stored inside. She referred to the four-stall garage house behind theirs and said that is the only house that doesn’t have stuff stored outside. She said they are not being greedy, they are thinking long term and want to keep as much contained as possible. She said she wants the Board to start to consider these types of requests and that what they are proposing is the best visual option. Kevin Larson, Applicant, said they talked to all of their neighbors and that they have a petition with 16 signatures showing their support of the proposed project. He said in terms of other options without variances they could build a single stall addition, expand the driveway, or have two single stall garages on each side of the house but he doesn’t think they would be desirable. Ms. Larson said they intend to be here a long time and want to add to the visual appeal. Perich noted that a single stall garage could be added and the existing garage could be extended back. Mr. Larson agreed. Ms. Larson reiterated that they want to keep everything contained. Orenstein asked about the width of the house and the width of the proposed garage. Goellner said the garage would be 46 ft. wide and the house is 37 ft. wide. Nelson opened the public hearing. James Norkosky, 50 Rhode Island Avenue South, said the applicant came to his house to discuss the variance and his wife’s response was why build a four-stall garage when they can build a three-stall garage without a variance. He said the character of the neighborhood is two-stall garages, with some three-stall garages not four. He said if the applicants want to store stuff inside they could build a deeper garage. He referred to the variance application where it says “today’s standards” and said he is not sure what that means but he’s not sure if having a garage that is wider than the house is the standards. City of Golden Valley BZA Regular Meeting May 28, 2019 – 7 pm 5 James Metchnek, 15 Rhode Island Avenue South, said that neighbors have said they signed the applicant’s petition because their properties wouldn’t be affected. He said the neighbor at 20 Quebec Avenue told the applicants that they should build a four-stall garage and that seems to be the impetus. He said it was also that neighbor who suggested the applicant go around and get signatures. He said he doesn’t see any demonstrated necessity or justification for a four-stall garage and that the other homes mentioned by the applicant with four-stall garages didn’t need variances. He said the empty space between his house and the applicants house is really nice and it seems that an additional two-stall garage will give him a crowded feeling and affect property values because there will be less curb appeal and will be crowded in and not spread out like the houses in the area. Seeing and hearing no one else wishing to comment, Nelson closed the public hearing. Ms. Larson said she respects her neighbors’ opinions and all they’ve tried to do is improve the value of their property and the neighborhood. She said she hopes that people didn’t feel forced to sign their petition and that they will not go forward with this project and it was not their intention to do any ill will. Snope asked about regulations regarding garage space versus house space. Goellner said there are no rules about garage width in the Single Family (R-1) Zoning District, but there is a rule that the square footage of a garage can’t be more than the square footage of a house. Orenstein said he doesn’t think this proposal is a reasonable use of the property, he doesn’t think there are any unique circumstances and that the proposed garage would alter the character of the neighborhood. Johnson congratulated the applicants for talking to all of the neighbors. He explained that want versus need doesn’t factor into the Board’s decision but there are options in this case that don’t require variances so he is inclined to vote to deny the requested variances. Snope said he agrees there are other more appealing options and added that there is 30 ft. in the side yard and room in back of the existing garage as well. MOTION made by Orenstein, seconded by Johnson to deny the variance request for 6.76 ft. off of the required 15 ft. to a distance of 8.24 ft. at its closest point to the side yard (north) property line and the motion carried unanimously. MOTION made by Snope, seconded by Orenstein to deny the variance request for 125 sq. ft. more than the allowed 1,000 sq. ft. total of accessory structure space. Annual Board Training Goellner gave the Commission the annual orientation presentation. She discussed the City’s organizational chart, board and commission structure, the City’s current boards and commissions, roles and responsibilities, and the Board’s bylaws, expectations, guiding principles, and core values. City of Golden Valley BZA Regular Meeting May 28, 2019 – 7 pm 6 Election of Officers Orenstein nominated Nelson for Chair, Perich seconded the nomination. Nelson accepted the nomination and the Board voted unanimously to keep Nelson as Chair. Perich nominated Orenstein for Vice Chair, Snope seconded the nomination. Orenstein accepted the nomination and the Board voted unanimously to keep Orenstein as Vice Chair. Adjournment MOTION made by Orenstein, seconded by Snope and the motion carried unanimously to adjourn the meeting at 8:30 pm. Nancy Nelson, Chair Lisa Wittman, Administrative Assistant REGULAR MEETING MINUTES Call to Order The meeting was called to order at 6:33 pm by Chair Harris. Roll Call Commissioners present: Maurice Harris, Carrie Yeager, Jonathan Burris, Teresa Martin, Eve Clarkson, Chris Mitchell, Kyle Scott, Gloria Peck Commissioners absent: Lauren Barry Staff present: Maria Cisneros, City Attorney; Jason Zimmerman, Planning Manager; Emily Goellner, Associate Senior Planner/Grant Writer; Cheryl Weiler, Communications Manager; Danielle Gates, Web & Graphic Designer Approval of Agenda MOTION to approve agenda. Motion carried. Approval of March Regular Meeting Minutes Commission suggested two minor amendments to the March minutes. MOTION to approve minutes from March 26, 2019 Regular Meeting as amended. Motion carried. Staff Presentation on Affordable Housing Goellner and Zimmerman gave a presentation regarding the City’s affordable housing initiatives. Commissioners asked questions and discussed various aspects of the City’s plans with staff. Promotional Materials Discussion Weiler and Gates presented promotional material designs, including 3 designs for vinyl stickers in a variety of sizes and colors. The Commission discussed the various options and staff answered budget and design questions. MOTION to approve purchase of 1,200 5 x 3 die cut stickers of design #2 for a total of $765. Motion carried. Golden Valley Pride Planning The Commission discussed plans for the Pride Festival. Members agreed that they intend to sponsor a booth again this year. Members also agreed that they will develop a volunteer schedule to staff the booth at the regular next meeting. MOTION to approve up to $200 for the Pride Festival both fee. Motion carried. April 23, 2019 – 6:30 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley Human Rights Commission Regular Meeting Minutes April 23, 2019 – 6:30 pm 2 MOTION to approve expenditure of up to $300 to replenish bookmark and/or magnet supply and to delegate authority to Commissioner Martin to determine how to expend those funds. Motion carried. Presentation on Anti-Semitism The Commission discussed ideas for a presentation on anti-Semitism and agreed on a goal to co-sponsor or promote an event with another organization, rather than develop a new event. Martin shared a list of organizations that the Commission might consider partnering with on such an event. Harris volunteered to contact the organizations on the list and bring any responses received to the next meeting. New Hope HRC Event The Commission discussed an invitation to an event hosted by the New Hope HRC on May 18, 2019. Harris shared that he plans to attend the event. Adjourn MOTION to adjourn. Motion carried. Maurice Harris, Chair ATTEST: Kirsten Santelices, Staff Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison 7700Golden Valley Road IGolden Valley, MN55427 t,tfytlf 763-593-80541 f7Y 763-593-39681763-593-8098 (fax) I www.goldenvalleymn.gov Civil Service Commission April 29, 2019 — 8 am City Council Conference Room MEETING MINUTES Golden Valley City Hall 7800 Golden Valley Road Commissioners present: Staff present: Council present: Call to Order Gloria Kumagai, Chair Andrew Wold, Secretary Ralph Schulz Jason Sturgis, Chief of Police Maria Cisneros, City Attorney Amanda Johnson, Administrative Assistant None The meeting was called to order at 8:01 am by Chair Kumagai. Approval of Agenda There were no additions or corrections to the agenda. Approval of Meeting Minutes Commissioner Wold recommended a correction under the "Approval to Initiate Sergeant Promotion Process' header. The motion to approve the initiation of an "officer hiring process" should be changed to sergeant promotion process." Motion by Commissioner Wold to approve the February 4, 2019 meeting minutes as corrected. Seconded by Commissioner Schulz. Motion carried 3-0. Old Business None. New Business Review of Sergeant Promotion Process Chief Sturgis advised the sergeant promotion process was administered on April 23, 2019 and included four exercises: leaderless group, in -basket, oral interview and a presentation, which was scored by external civilian evaluators. Commissioner Kumagai asked for the gender breakdown of the candidates and Chief Sturgis stated there were six male candidates and one female candidate. This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. City of Golden Valley Civil Service Regular Meeting 2 April 29, 2019-8:00 am Approval of Sergeant Eligibility Register Chief Sturgis presented a sergeant promotion register to the commission for approval. Chief Sturgis advised five candidates were placed on the register for approval and two did not meet the minimum score of 70. Motion by Commissioner Wold to approve the sergeant promotion process. Seconded by Commissioner Schulz. Motion carried 3-0. Officer Process Update Chief Sturgis advised 85 applicants were received for the police officer position. Forty-five candidates are advancing to the physical fitness test on Thursday, May 2"d. Chief Sturgis expects the hiring process to wrap up mid-June. Commission Communications Review of Updated Service Register The current service register was reviewed. Update from HR Attorney Cisneros informed commissioners that items to be discussed at a future meeting must be called out at the present meeting in order to be added to the next meeting agenda. Attorney Cisneros advised an outline has not been established for a commander promotion process as there is not a current vacancy in that position. Chief Sturgis can present an overview when a vacancy exists. Attorney Cisneros advised the city is not planning to conduct a race and gender survey at this time. Commissioners Wold and Kumagai expressed concern that without race and gender information for current city employees, the city could not move forward in its plans to diversify its workforce since a baseline has not been established. Attorney Cisneros recommended commissioners attend the Rising TIDES task force meeting to express concerns and participate in the discussion concerning hiring and retention, which will include components surrounding race and gender. Adjourn Motion by Commissioner Wold, seconded by Commissioner Schulz to adjourn the meeting at 8:29 am. Motion carried 3-0. Andrew Wold, Chair Amanda Johnson, Administrative Assistant Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. E. 1. Award Contract for 2019 Pavement Preservation Project Prepared By Tim Kieffer, Public Works Maintenance Manager R.J. Kakach PE, Assistant City Engineer Marshall Beugen, Streets and Vehicle Maintenance Supervisor Summary The City previously used chip seal to preserve bituminous roads. This pavement preservation approach displayed premature signs of failure beginning in the early 2000’s. The top layer of pavement delaminated causing potholes to form. The City discontinued chip seal in 2012 until a resolution was found. The City has experimented with different pavement preservation techniques over the last few years to find a cost effective solution. Reclamite, an asphalt emulsion treatment, penetrates the pavement surface to slow oxidation and keep the pavement flexible. The City has successfully applied this product since 2016. This treatment protects new pavements for approximately five years. Staff received the following quotes to apply Reclamite to 42,160 square yards of pavement: Contractor Unit Price Total Cost Corrective Asphalt Materials, LLC $0.85/SY $35,836.00 RejuvTec, Inc. $1.14/SY $48,062.40 Funding for this project is in the 2019 Street Maintenance Budget (1440.6440) which includes 50,000 for pavement preservation. Attachments Corrective Asphalt Materials, LLC Quote (1 page) RejuvTec, Inc. Quote (1 page) Recommended Action Motion to award contract for 2019 Pavement Preservation Project to Corrective Asphalt Materials, LLC in the amount of $35,836. City of Golden Valley, MN May 28. 2019 Attention: Marshall Beugen W: 763.593.8085 Email: mbeugen@goldenvalleymn.gov Please accept the following as our formal proposal to apply Reclamite Maltene Based Rejuvenating Agent to the street list below. 2018 Remaining 25014 SY 2018 PMP Area 17146 SY Total Square Yards 42,160 SY Apply reclamite to approximately 42,160 SY of Asphalt Road Ways o Total: @ $0.85/SY………………………………………………………………………………………..……………….….$ 35,836.00 CAM’s Responsibilities: Supply and Apply Reclamite Supply and Apply Lime screenings Traffic Control and Signage Sweep Limestone screenings 24 hours after application City of Golden Responsibilities: City to distribute resident notifications if deemed necessary. City to have location for 25 tons of screenings to be delivered and to keep excess and swept screenings. Dandy Curb Sacks if deemed necessary. Price good for 30 days. Payment Net 30 Billing Information (please fill out upon acceptance) Name : _______________ _____ Address: __________________________________________ Phone Number: ____ _____________ ___________________________________________ Again, thank you for the opportunity. We look forward to providing our professional services. Sincerely, Colleen Holtmeyer Tina Revermann Business Development Operations Manager Corrective Asphalt Materials, LLC 314.267.9313 Corrective Asphalt Materials, LLC 618.484.7650 Preserving Roads • Cvnservjng Budgets www.. rej uvtec_com May 31, 2019 Marshall Beugen City of Golden Valley 7800 Golden Valley Road Golden valley, MN 55427 Regarding: Pavement Preservation Mr. Beugen: We regret to inform you that we are not in the position to offer our services, asphalt rejuvenation, for your 2019 project. We currently offer these services to agencies for 1.08 to $1.35 per square yard plus mobilization. In your case mobilization alone would exceed $6000, or $1.14 per square yard. We wish you the best in your road preservation needs and we thank you for the opportunity to be of service. a z Cornelius R. Hedges, President RejuvTec Inc. 1316 Deloss Street Indianapolis, IN 46203 317-241-9023 1316 Deloss Street Indianapolis, IN 46203• Phone: 317-241-9023• rex@rejuvtec.com Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. F. Acceptance of Donation from Golden Valley Federated Women’s Club Prepared By Brian Erickson, Recreation Supervisor Rick Birno, Director of Parks & Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. Attachments Resolution Accepting a Donation from Golden Valley Federated Women’s Club for the Summer Concert Series (1 page) Recommended Action Motion to adopt Resolution accepting a Donation from the Golden Valley Federated Women’s Club for the Summer Concert Series. RESOLUTION NO. 19-41 RESOLUTION ACCEPTING DONATION FROM GOLDEN VALLEY FEDERATED WOMEN’S CLUB FOR THE SUMMER CONCERT SERIES WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donation: 100 from Golden Valley Federated Women’s Club for support of the summer concert series. Adopted by the City Council of Golden Valley, Minnesota on this 2nd day of July, 2019. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. G. Receipt of May 2019 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: ∼ General Fund Operations ∼ Conservation/Recycling Fund (Enterprise Fund) ∼ Water and Sewer Utility Fund (Enterprise Fund) ∼ Brookview Golf Course (Enterprise Fund) ∼ Motor Vehicle Licensing (Enterprise Fund) ∼ Storm Utility Fund (Enterprise Fund) ∼ Equipment Replacement Fund (Capital Projects Fund) ∼ Brookview Center (Special Revenue Fund) ∼ Human Services Commission (Special Revenue Fund) ∼ Building Improvement Fund (Capital Projects Fund) ∼ Park Improvement Fund (Capital Projects Fund) General Fund Operations: As of May 2019, the City has used $6,494,445 of fund balance to balance the General Fund Budget. Attachments • May 2019 General Fund (2 pages) • May 2019 Conservation/Recycling Fund (1 page) • May 2019 Water and Sewer Utility Fund (1 page) • May 2019 Brookview Golf Course (1 page) • May 2019 Motor Vehicle Licensing (1 page) • May 2019 Storm Utility Fund (1 page) • May 2019 Equipment Replacement Fund (1 page) • May 2019 Brookview Center Fund (1 page) • May 2019 Human Services Commission (1 page) • May 2019 Building Improvement Fund (1 page) • May 2019 Park Improvement Fund (1 page) Recommended Action Motion to receive and file the May 2019 Financial Reports. 42.00% Over % 2019 May YTD (Under)of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $18,450,845 0 8,541 ($18,442,304)0.05%(1) Licenses 212,030 52,585 189,025 ($23,005)89.15% Permits 887,960 133,997 519,806 ($368,154)58.54% State Aid 15,190 1,831 19,629 $4,439 129.22%(2) County Aid 0 0 $0 Charges For Services: General Government 25,250 2,004 4,243 ($21,007)16.80% Public Safety 163,500 23,466 89,929 ($73,571)55.00% Public Works 167,300 18,536 84,986 ($82,314)50.80% Park & Rec 416,500 38,978 127,926 ($288,574)30.71% Other Funds 691,500 56,626 281,747 ($409,753)40.74% Fines & Forfeitures 340,000 19,177 94,520 ($245,480)27.80%(3) Interest On Investments 100,000 0 0 ($100,000)0.00%(4) Miscellaneous Revenue 191,500 17,741 88,445 ($103,055)46.19% Transfers In 30,000 2,500 12,500 ($17,500)41.67%(5) TOTAL Revenue $21,691,575 $367,441 $1,521,297 ($20,170,278)7.01% Notes: 1) Payments are received in July, December, and January (delinquencies). 2) Police Training will be paid in August. Safe and Sober is billed on time spent. No LGA in 2019. 3) Fines/Forfeitures are thru for April 2019. 4) Investment income is allocated at year end. 5)Transfers are monthly. Percentage Of Year Completed City of Golden Valley Monthly Budget Report - General Fund Revenues May 2019 (unaudited) Over % 2019 May YTD (Under)Of Budget Budget Actual Actual Budget Expend. 001 Council $384,145 29,445 151,599 ($232,546)39.46% 003 City Manager 921,015 55,309 285,088 (635,927)30.95% 004 Transfers Out 2,207,580 0 882,580 (1,325,000)39.98%(1) 005 Admin. Services 2,076,945 123,293 758,648 (1,318,297)36.53%(3) 006 Legal 183,340 15,002 72,180 (111,160)39.37% 007 Risk Management 310,000 0 157,424 (152,576)50.78%(4) 011 General Gov't. Bldgs.728,980 73,486 300,606 (428,374)41.24% 016 Planning 421,025 24,164 136,597 (284,428)32.44%(3) 018 Inspections 917,925 60,536 388,008 (529,917)42.27% 022 Police 6,545,850 487,368 2,364,155 (4,181,695)36.12% 023 Fire 1,579,315 141,669 579,043 (1,000,272)36.66%(2) 035 Physical Dev Admin 316,110 26,280 122,651 (193,459)38.80% 036 Engineering 774,905 50,772 267,209 (507,696)34.48% 037 Streets 1,849,530 89,071 676,841 (1,172,689)36.60%(2) 066 Park & Rec. Admin.815,695 63,086 316,975 (498,720)38.86% 067 Park Maintenance 1,312,805 100,713 464,529 (848,276)35.38%(2) 068 Recreation Programs 404,850 22,535 91,609 (313,241)22.63% TOTAL Expenditures $21,750,015 $1,362,729 $8,015,742 ($13,734,273)36.85% 1) Transfers will be made in June, 2019 except for Equipment Transfer of $882,580. 2) 2019 Budget Adjustment-$13,440-Fire $5,440; Street-$4,000; Park-$4,000 3-19-19 3) 2018 Positive Performance Amended -$35,000 Planning- Downtown Study Scope; IT-$10,000 Scanning 4) Dividend will be sent in December. City of Golden Valley Monthly Budget Report - General Fund Expenditures May, 2019 (unaudited) Division Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 41,545 0 0 (41,545)0.00%(4) Recycling Charges 409,105 36,205 136,891 (272,214)33.46%(2) Miscellaneous Revenues 8,000 0 0 (8,000) Interest on Investments 4,000 0 0 (4,000)0.00%(1) Total Revenue 462,650 36,205 136,891 (325,759)29.59% Expenses: Recycling 501,695 87,427 198,030 (303,665)39.47%(3) Total Expenses 501,695 87,427 198,030 (303,665)39.47% 1) Interest Earnings are allocated at year-end. 2) Includes utility billings thru May 2019. 3) This includes the recycling services thru April 2019. 4) Grant reduced due to no compost program. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. City of Golden Valley Monthly Budget Report - Conservation/Recycling Enterprise Fund May 2019 (unaudited) Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Water Charges 5,081,725 359,672 1,468,904 (3,612,821)28.91% Emergency Water Supply 183,080 15,246 63,520 (119,560)34.70% Sewer Charges 3,910,000 371,658 1,544,792 (2,365,208)39.51% Meter Sales 20,000 0 3,726 (16,274)18.63% Penalties 130,000 25,753 75,254 (54,746)57.89% Charges for Other Services 100,000 8,944 45,989 (54,011)45.99% State Water Testing Fee Pass Through 46,000 4,028 19,793 (26,207)43.03% Sale of Assets 10,000 0 0 (10,000)0.00% Franchise Fees 1,500,000 0 0 (1,500,000)0.00% Certificate of Compliance 75,000 7,500 28,500 (46,500)38.00% Interest Earnings 25,000 0 0 (25,000)0.00% Total Revenue 11,080,805 792,801 3,250,478 (7,830,327)29.33% Expenses: Utility Administration 3,260,675 47,282 448,910 (2,811,765)13.77%(1) Sewer Maintenance 3,340,720 275,086 1,535,162 (1,805,558)45.95% Water Maintenance 4,799,400 295,907 1,608,715 (3,190,685)33.52% Total Expenses 11,400,795 618,275 3,592,787 (7,808,008)31.51% 1) Depreciation is allocated at year-end. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. City of Golden Valley Monthly Budget Report - Water and Sewer Utility Enterprise Fund May 2019 (unaudited) Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Green Fees 900,000 133,412 187,984 (712,016)20.89% Driving Range Fees 170,000 32,080 49,496 (120,504)29.12% Par 3 Fees 155,000 19,720 29,141 (125,859)18.80% Lawn Bowling 80,000 8,388 10,965 (69,035)13.71% Pro Shop Sales 80,000 16,266 26,134 (53,866)32.67% Pro Shop Rentals 300,000 35,764 55,624 (244,376)18.54% Concession Sales 1,570,000 163,562 443,163 (1,126,837)28.23% Other Revenue 122,000 10,836 57,633 (64,367)47.24% Interest Earnings 5,000 0 0 (5,000)0.00%(1) Less: Credit Card Charges/Sales Tax 0 0 0 Total Revenue 3,382,000 420,028 860,140 (2,521,860)25.43% Expenses: Golf Operations 755,010 62,582 250,317 (504,693)33.15%(2) Course Maintenance 850,740 93,382 300,387 (550,353)35.31% Pro Shop 122,500 12,730 67,155 (55,345)54.82% Grill 1,349,800 158,480 464,353 (885,447)34.40% Driving Range 51,590 4,461 23,409 (28,181)45.38% Par 3 Course 35,710 3,128 5,571 (30,139)15.60% Lawn Bowling 15,400 1,003 3,044 (12,356)19.77% Total Expenses 3,180,750 335,766 1,114,236 (2,066,514)35.03% 1) Interest Earnings are allocated at year-end. 2) Depreciation is allocated at year-end. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. Fund Balance should be a minimum of $1,060,000 (4 months reserve). City of Golden Valley Monthly Budget Report - Brookview Golf Course Enterprise Fund May 2019 (unaudited) Course opened April 4 Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Interest Earnings 3,000 0 0 (3,000)0.00%(1) Charges for Services 464,515 45,023 204,302 (260,213)43.98% Total Revenue 467,515 45,023 204,302 (263,213)43.70% Expenses: Motor Vehicle Licensing 446,080 35,393 172,547 (273,533)38.68% Total Expenses 446,080 35,393 172,547 (273,533)38.68% 1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund May 2019 (unaudited) Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000)0.00%(1) Interest Earnings-Other 0 0 0 0 State DNR Grant 2,300,000 0 0 (2,300,000)(6) Storm Sewer Charges 2,475,000 209,534 974,984 (1,500,016)39.39% Hennepin County 500,000 0 0 Bassett Creek Watershed 1,031,500 41,207 41,207 (990,293) (5) Miscellaneous Receipts 330,830 0 0 (330,830) Sale or Loss of Assets 0 0 0 0 Total Revenue 6,687,330 250,741 1,016,191 (5,671,139)15.20% Expenses: Storm Utility 5,913,815 62,075 578,440 (5,335,375)9.78%(2) (3) Street Cleaning 130,815 11,302 45,440 (85,375)34.74% Environmental Control 402,605 30,374 123,392 (279,213)30.65% Debt Service Payments 63,950 0 31,750 (32,200)0.00%(3) Total Expenses 6,511,185 103,751 779,022 (5,732,163)11.96%(4) 1) Interest Earnings are allocated at year-end. 2) Depreciation is allocated at year-end and. 3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF. 4) Reserves are being used that were planned. 5) Bassett Creek Watershed Coomission reimbursed the City for a 2019 projects. 6) DNR Grant for Decola Ponds B/C. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. City of Golden Valley Monthly Budget Report - Storm Utility Enterprise Fund May 2019 (unaudited) 2019 Equipment Replacement Fund (CIP) - Fund 5700 2019 May YTD Budget Total Actual Remaining Revenues: Sale of Assets 35,000 0 51,694 16,694 (3) General Fund Transfer 100,000 0 0 (100,000) VOTF Transfer 10,000 0 10,000 0 (2) Miscellaneous Receipts 17 13,515 13,515 Interest Earnings (allocated at year end)23,538 0 0 (23,538) Total Revenues 168,538 17 75,209 (93,329) Expenditures: Program #Project Number Project Name 5701 V&E-001 Marked Squad Cars (Police)80,000 0 0 80,000 5702 V&E-002 Computers and Printers (Finance)95,000 3,121 22,564 72,436 (1) 5703 V&E-003 Drone (Police)10,000 0 10,449 (449) Fire Hose 0 12,480 12,480 (12,480)(3) V&E-009 Skylift 40,000 0 0 40,000 5791 V&E-022 Pickup Truck (Fire)40,000 34,352 34,352 5,648 V&E-037 Polaris 6 X 6 (Fire)15,000 0 0 15,000 5768 V&E-060 Bobcat Truckster (park)55,000 54,947 54,948 52 V&E-109 Single Axle Dump Truck (Street)230,000 0 0 230,000 5768 V&E-116 Bobcat Toolcat 4,500 0 0 4,500 5741 V&E-133 800 MHZ Radios (Public Works Maintenance)100,000 0 115,285 (15,285) V&E-135 Body Cameras/Dash Cams/Software (Police)24,070 0 0 24,070 V&E-141 Pickup Truck (Park)35,000 0 0 35,000 V&E-145 Skid Steer Loader (Street)5,000 0 0 5,000 V&E-156 Trailer (Fire)5,000 0 0 5,000 Total Expenditures 738,570 104,900 250,078 478,492 1) Computers are replaced every 4-5 years and purchased throughout the year based on available time. 2) In 2019, monies were transferred for a purchase of a drone from the VOTF Fund. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Brookview CC Rentals 158,000 24,426 74,768 (83,232)47.32% Backyard Play Area 230,000 19,515 118,531 (111,469)51.54% Miscellaneous Revenues 1,500 0 0 (1,500)0.00% Interest on Investments 0 0 0 0 #DIV/0!(1) Total Revenue 389,500 43,941 193,299 (196,201)49.63% Expenses: General Area Rooms 327,780 23,635 122,815 (204,965)37.47%(2) Indoor Play Area 74,620 5,669 21,325 (53,295)28.58% Total Expenses 402,400 29,304 144,140 (258,260)35.82% 1) Interest Earnings are allocated at year-end. 2) Staff Time/Supplies for Brookview Rental City of Golden Valley Monthly Budget Report - Brookview Center Special Revenue Fund May 2019 (unaudited) Over 2019 May YTD (Under)% Budget Actual Actual Budget Current Revenue Pull Tab (10%) Revenues 30,000 5,295 16,585 (13,415)55.28%(3) Fundraisers 30,000 2,035 23,146 (6,854)77.15%(4) Interest on Investments 700 0 0 (700)0.00%(1) Total Revenue 60,700 7,330 39,731 (20,969)65.45% Expenses: Supplies 17,100 0 7,224 (9,876)42.25%(4) Allocations 75,000 18,750 34,329 (40,671)45.77%(2) Total Expenses 92,100 18,750 41,553 (50,547)45.12% 1) Interest Earnings are allocated at year-end. 2) Allocations in 2019 are $75,000. 3) Pull Tab revenues are thru April. 4) Solicitation Letters -$5,741-YTD; should be allocated to designation 4) Run/Walk -10,171 YTD (net) 4) Golf Tourney/Lawn Bowling -September Fund Balance at 12/31/18 was $213,624. City of Golden Valley Monthly Budget Report - Human Services Commission May, 2019 (unaudited) 2019 Building Improvement Fund (CIP) - Fund 5200 2019 May YTD Budget Total Actual Remaining Revenues: Transfer from General Fund 400,000 0 0 (400,000)(1) Interest Earnings (allocated at year end)7,754 0 0 (7,754) Total Revenues 407,754 0 0 (407,754) Expenditures: Project Name 5210 Replace Co-Vac Heating 175,000 0 0 175,000 5215 Installation of Building Security Systems 10,000 0 333 9,667 5208 Council Chambers Remodeling 300,000 511 511 299,489 5202 Public Buildings Roof Replacement 150,000 10,568 10,568 139,432 Total Expenditures 635,000 11,079 11,412 623,588 1)Transfer will be made in June. 2019 Park Improvement Fund (CIP) - Fund 5600 2019 May YTD Budget Total Actual Remaining Revenues: Transfer from General Fund 325,000 0 0 (325,000) Park Dedication Fee 0 0 20,844 0 Hennepin County Youth Sports Grant 96,000 0 0 (96,000) Little League/Youth Associations/Play Eq Grants 20,000 0 0 (20,000) Other Donations 0 0 0 0 Interest Earnings (allocated at year end)2,832 0 0 (2,832) Total Revenues 443,832 0 20,844 (443,832) Expenditures: Project Name 5601 Bleacher, Etc Replacement 25,000 0 25,688 (688) 5602 Park Trail and Parking Lot Improvements 90,000 0 0 90,000 5603 Play Structure Replacement 60,000 38,683 38,683 21,317 5614 Ball Field Lighting 0 0 0 0 5615 Outdoor Basketball and Hoop Replacement 23,000 0 8,070 14,930 5620 Park Signage Replacement 10,000 2,454 2,814 7,186 5621 Tennis & Pickle Ball Court Resurfacing 15,000 0 0 15,000 Community Gardens 30,000 0 0 30,000 5608 Relamp Athletic Field and Rink Lights 25,000 10,498 20,498 4,502 5607 Dugout, Fence and Field Replacement 55,000 2,350 16,237 38,763 Scoreboard Update/Replacement 25,000 9,336 17,836 7,164 Total Expenditures 358,000 63,321 129,826 228,174 Further information about projects and financing are located in the 2019-2023 CIP. Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. H. Board/Commission Appointments Prepared By Tim Cruikshank, City Manager Summary As opening in board and/or commissions arise, the City Council conducts interviews with individuals who have applied to serve on them. After tonight’s interviews are conducted, the Council may decide to make appointments. Executive Summary For Action Golden Valley City Council Meeting July 2, 2019 Agenda Item 3. I. Amend Resolution 19-37 Request for Deputy Registrar Reimbursement Grant Prepared By Susan Virnig, Finance Director Meagan Weber, Motor Vehicle Supervisor Summary The Council approved Resolution 19-37 on June 18, 2019 that included a reimbursement from the State for the appropriation of $13 million for deputy registrar reimbursement grants related to the development and deployment of the Minnesota License and Registration System (MNLARS). The original allocation formula was for the City of Golden Valley to receive $127,704.12. The State had an error in the formula so they sent out a revision after the resolution was approved. The new amount to be received from the grant is $126,926.11. Attachments Resolution Amending 19-37 Request for Deputy Registrar Reimbursement Grant (1 page) Recommended Action Motion to adopt Resolution amending 19-37 Request for Deputy Registrar Reimbursement Grant. RESOLUTION NO. 19-42 AMENDING RESOLUTION 19-37 REQUEST FOR DEPUTY REGISTRAR REIMBURSEMENT GRANT AMOUNT WHEREAS, the State of Minnesota established a deputy registrar network to provide our citizens with motor vehicle titling and registration services, including driver license transactions; and WHEREAS, the State of Minnesota empowered the State to enter into this agreement to reimburse Deputy Registers of Minnesota in the amount of $13 million related to the development and deployment of the Minnesota License and Registration System (MNLARS); and WHEREAS, the State of Minnesota will disburse from those monies an amount calculated from a formula of 10% of available funds allocated equally among all deputy registers; and WHEREAS, the State of Minnesota will disburse 45% of the funds allocated proportionally based on the number of transactions where a filing fee was retained by the deputy registrar from August 1, 2017, through December 31, 2018, compared to the total number of transactions where a filing fee is retained by all registrars; and WHEREAS, the State of Minnesota will disburse 45% of the funds allocated proportionally based on the number of transactions where a filing fee was retained by the deputy registrar from July 1, 2014, through June 30, 2017, compared to the total number of transactions where a filing fee is retained by all registrars, and WHEREAS, the City of Golden Valley’s Deputy Registrar Office #47 original agreed to the grant allocation with the formula above of $127,704.12; and WHEREAS, the State of Minnesota notified the City of an error in the grant allotment amount and send out a revised amount of $126,926.11; and WHEREAS, the Council Members will allow the Mayor and City Clerk to sign the amended grant agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: Approve the amended Grant Application in the amount of $126,926.11. Adopted by the City Council of Golden Valley, Minnesota on this 2nd day of July, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk                     Executive Summary For Action  Golden Valley City Council Meeting  July 2, 2019  60 Day Deadline: July 15, 2019    Agenda Item   4. A. Public Hearing – Approval of Conditional Use Permit 168 Allowing Child Care Center at Good  Shepherd School ‐ 145 Jersey Avenue South     Prepared By  Emily Goellner, Senior Planner/Grant Writer    Summary  The principal of Good Shepherd School, Mike McGinty, is requesting a CUP in order to allow for  the operation of a one‐room child care center for up to 20 children. Child care centers in  Minnesota must operate under a Child Care Center License issued by the Minnesota Department  of Human Services.    At the Planning Commission meeting on June 10, the Commission recommended approval (5‐0)  of Conditional Use Permit 168 with no corrections or additions to staff’s recommendation. The  Engineering Division and Fire Department staff have reviewed the application and support the  approval of the CUP. The property is currently non‐compliant with the City’s Inflow and  Infiltration requirements, but a deposit has been made to conduct the sanitary sewer corrections.     Proposed Use  Good Shepherd Catholic School is proposing to convert one classroom to a child care center for  up to 20 children. The applicant notes that for fall 2019, all 20 spots are filled, with 50% of the  children enrolled in the preschool coming from families with older children who attend the grade  school. The church and K‐6 classrooms would continue operating as they do today. More details  about daily operations are provided in the attached memo addressed to the Planning  Commission.     Neighborhood Notification  Property owners within 500 feet of this proposal were notified by mail. To date, staff has not  been contacted regarding any questions or concerns.        CUP Evaluation  The findings and recommendations for a Conditional Use Permit are based upon any or all of the  following factors (which need not be weighed equally). Any conditions imposed by the permit  should respond to and attempt to mitigate impacts generated by the proposed use.  Factor Finding  1. Demonstrated Need for Proposed Use Standard met. Child care is a necessary service  for many members of the community. The  applicant notes that families attending the K‐6  school on site have requested a child care  center for several years. Additionally, the  applicant notes that the spaces for up to 20  children have been reserved. It is also noted  that expansion may occur in the future.  2. Consistency with the Comprehensive Plan Standard met. The proposed use is consistent  with the Institutional designation in the  Comprehensive Plan, which allows for child  care centers.   3. Effect upon Property Values Standard met. The proposed use is not  anticipated to affect property values in a  substantial way.  4. Effect on Traffic Flow and Congestion Standard met. Traffic flows are not anticipated  to be substantially different from those that  currently exist. Employees of the child care  center would arrive between 7 and 8 am and  depart between 3 and 6 pm on weekdays. The  amount of additional cars coming through the  parking lot because of the added number of  children is not expected to significantly impact  traffic flow. The church does not currently  have a problem with overflow into the streets  and city staff do not anticipate this issue to  begin to occur because of the added child care  center for up to 20 children.   5. Effect of Increases in Population and  Density  Standard met. The School currently has 27  employees, which would grow by 2 to 3 new  employees. The Church currently has 9  employees and that would not increase with  this proposal. There are currently 265 students  enrolled at the K‐6 school. The preschool  (childcare center) would allow for 20  additional children in the building. The site is  Factor Finding  able to accommodate this growth in  population without negatively affecting  neighboring property owners.   6. Compliance with the City’s Mixed‐Income Housing Policy Not applicable.  7. Increase in Noise Levels Standard met. The proposed use is not  anticipated to generate excessive noise.  8. Generation of Odors, Dust, Smoke, Gas, or Vibration Standard met. The proposed use is not  anticipated to generate excessive odors, dust,  smoke, gas, or vibrations.  9. Any Increase in Pests or Vermin Standard met. The proposed use is not  anticipated to attract pests.  10. Visual Appearance Standard met. No exterior improvements are  associated with this proposal. Future  improvements to the parking lot will need to  incorporate minimum standards in City Code.  11. Other Effects upon the General Public Health, Safety, and Welfare Standard met. The proposed use is not  anticipated to have any other impacts on the  surrounding area.   Based on the findings above, staff recommends approval of Conditional Use Permit 168 allowing  for a Child Care Center in an Institutional I‐1 Zoning District at 145 Jersey Avenue South.  Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin  County. The approval of a Conditional Use Permit is subject to the following conditions:  1.The child care center shall be limited to 20 students, or the amount specified by the Minnesota Department of Human Services, whichever is less. 2.A proposal to increase the capacity of the child care center will require an amendment to the CUP. 3.All necessary licenses shall be obtained and remain active with the Minnesota Department of Human Services. 4.The hours of normal operation for the Child Care Center shall be Monday through Friday from 7 am to 6 pm. Failure to comply with one or more of the above conditions shall be grounds for revocation of the  CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin  County.  Attachments  •Location Map (1 page) •Applicant’s Narrative (2 pages) •Memo to the Planning Commission, dated June 10, 2019 (6 pages) •Planning Commission Minutes dated June 10, 2019 (4 pages) •Plans submitted May 16, 2019 (5 pages) •Ordinance #666, Approval of Conditional Use Permit Number 168, 145 Jersey Avenue South, Good Shepherd School (1 page) Recommended Action  Motion to adopt Ordinance #666, approval of Conditional Use Permit 168 allowing a Child Care  Center at Good Shepherd School located at 145 Jersey Avenue South.   150 y z C ce c 155 125 9 130 145 } 135 y 130 x 140 6520 130 135 130 125 = 121 125 J 1 120 6545 6500 120 125 120 122 115 Subject Property: 6448 110 115 110 101 114 105 145 Jersey Ave S 64 100 6820 6505 7040 7000 6940 6900 6840 55 p 45 40 6530 6500 6454 L'Vesf rn AVO 35 34 35 30 L' 6 6670 6630 6560 100 105 55 50 55 50 6530 0 LL c C cr{la:°:n 110 115 115 110 115 110 0 4,7E 6695 6665 6585 135 132 I; 133 130 Q 145 6525 Crr r. 6500 6490 6674 6630 6580 6540 6510 "na r155150155150 Y 4 t;ortivn t;.r n 215 tla•.vn Cir S 15 210 210 6655 6615 6565 6535 6515 6495 6475 6455 235 234 235 230 e •, f"sal-.... 255 250 255 250 Colonial(N M: 515 4 y i. Y^ 6900 i A UrchiieCis and :?UIIdeti B. PROJECT NARRATIVE AND PROPOSED USES: Good Shepherd Catholic School began in 1959 in Golden Valley adjacent to Good Shepherd Catholic Church. The building is currently used as a Kindergarten through 6th grade school offering a quality Catholic education dedicated to the development of the whole child. We foster the spiritual, intellectual, moral, emotional, social and physical growth of each child. Good Shepherd Catholic Church is used mostly on weekends with a Saturday Mass at 5:OOpm and Sunday Masses at 8:30am and 10:30am, with average mass attendance to be approximately 300. During the school year on Monday through Friday school begins at 8:OOam and ends at 2:40pm. Teachers and staff will arrive as early as 7:OOam and stay as late as 6:OOpm. Good Shepherd offers before school care starting at 7:OOam and after school care starting at 2:40pm until 6:OOpm. The gym, the social hall and a few classrooms are often used after school hours for volleyball or basketball practices and games, Cub Scouts, Girl Scouts and various church meetings and events. Good Shepherd Catholic School's current enrollment is 265 students (193 families). This is down from previous years when enrollment averaged 330 students and 225 families. Current staff is 22 teachers, 2 teaching aides and 3 administrative employees. Currently Good Shepherd Students have the option to bus to and from school or parents will drop off and pick up. All drop off and pick up occur at the east doors near the administrative offices and staff is present to guide children in and out of vehicles. Because the parking lot is L-shaped, car stacking for parents to drop off or pick up has never extended out into the adjacent city streets. The current site has 263 parking spaces. After many years of families requesting a preschool option at Good Shepherd, the decision was made to start a preschool program (in 1 classroom) beginning in the Fall of 2019. The response has been over- whelming and we have filled a classroom for the fall for as many as 20 pre-school positions. We hope this program will continue to grow and 9600 54th Ave N, Suite 180 - Plyn-iouth, MN 55442 Tali Free: 888.327.2817 • Local: 763.541.9552 • f=ax: 763.541.9857 4',wVd.vai)rPli nab.corn a N arcs i'ecis and builders possibly repurpose another classroom for preschool in the future. Of the current families enrolled for the preschool, approximately 50% have older children who attend the grade school as well. The preschool will operate as the same hours as the grade school and the same school calendar year. After school care will also be offered. Good Shepherd intends to hire 2 to 3 new staff members to specifically manage the preschool. Parents with preschoolers will need to physically bring in their child to the preschool classroom and will not be allowed to drop off. Therefore, parents will be able to park near the north entrance and will not be in conflict with the grade school drop off and pick up lines. Currently there are no changes expected to the exterior of the building. A possible future play area with preschool age appropriate apparatus would be added if finances allow. The preschool will operate in an existing classroom of the building. Good Shepherd Catholic Church and School has engaged ATS&R Architects to begin the Master Planning Process for a possible future addition to the building which may include additional preschool classrooms. They are in the beginning stages of this process and working on a Feasibility Analysis. 9600 54th Ave- N, Suite 180 • Plymouth, MN 55442 Toll Free: 888.327.2817 • Local: 76:3.541.9552 • Fax: 763.541.9857 www.vanmanab.corn city_ ofgoldenII va ey Planning Department 763-593-8095 / 763-593-8109 (fax) Date: To: From: Subject: June 10, 2019 Golden Valley Planning Commission Emily Goellner, Senior Planner/Grant Writer Emily Anderson, Planning Intern Informal Public Hearing-Conditional Use Permit (CUP-168) to Allow for a Child Care Center in an Institutional Zoning District Property address: 145 Jersey Avenue South Property owner: same as applicant Applicant: Good Shepherd School Lot size: 8.9 acres Zoning District: Institutional 1-1 Future land use: Institutional -Assembly Current use: Place of Worship and School Proposed use: Child Care Center (Preschool) Adjacent uses: Residential uses (west, north, east); Institutional (south) 2018 aerial photo (Hennepin County) 1 Summary The principal of Good Shepherd School, Mike McGinty, is requesting a CUP in order to allow for the operation of a one-room child care center for up to 20 children. Child care centers in Minnesota must operate under a Child Care Center License issued by the Minnesota Department of Human Services. Existing Conditions The principal structure on the lot is a one-story building totaling 59,101 square feet. It currently operates as the Good Shepherd Catholic Church and School. The north half of the structure includes the church, gym, and social hall. The south half of the building includes the school of 15 classrooms, the school library, and a computer lab. Administrative offices are located in between the church and the school. The principal structure conforms to setback and height regulations. The main entrance for the school is on the east side of the building, adjacent to the parking lot. The parking lot surrounds the building to the north and east. A parking analysis is also provided in this memo. There is an accessory structure located on the same property, addressed at 225 Jersey Avenue South. Proposed Uses Good Shepherd Catholic School is proposing to convert one classroom to a child care center for up to 20 children. The applicant notes that for fall 2019, all 20 spots are filled, with 50%of the children enrolled in the preschool coming from families with older children who attend the grade school. The church and K-6 classrooms would continue operating as they do today. More details about daily operations are provided in the zoning analysis. Zoning Analysis Parking Use Requirement Calculation Minimum Parking Spaces Child Care 1 per 6 participants 20 participants 4 School 2 per classroom 15 classrooms 30 Place of 1 per 3 seats in main 450 occupant load in Church 250 Worship assembly area (where the + 300 occupant load in Social number of required parking Hall = 750 spaces is measured by maximum seating capacity) Total 284 Existing 263 Difference 21 2 Potential Parking Reduction The City may allow up to 50% reduction in the minimum parking requirement for a property when combined parking is provided for uses that have substantially different parking demands and peak parking needs. Examples listed in the City Code include a combination of daytime use with a nighttime use (e.g., office and movie theater) or a week day use with a weekend use (e.g., office and a church). The church operates primarily on the weekends and requires a minimum of 250 parking spaces. The school operates on the weekdays and requires a minimum of 30 parking spaces. The addition of the child care room on weekdays would only require 4 additional parking spaces. Since the parking lot is sized to accommodate the larger demand for parking on the weekends (263 spaces) and there have been no issues with parking shortages on the property on weekdays, staff is comfortable allowing a parking reduction for this site. Any future expansions of the campus may trigger the need for a formal parking agreement between the owner and the City, depending on a future parking analysis. Bicycle Parking The site is required to provide 15 bicycle parking spaces and there are currently 16 on site. Employees, Visitors and Hours of Operation There are currently 27 school staff members, which includes 22 teachers, 2 teaching aides, and 3 administrative employees. The applicant intends to hire 2 to 3 additional employees for the child care center. The hours of operation for the proposed child care center are anticipated to be 7 am to 6 pm, Monday through Friday. The K-6 school has a current enrollment of 265 students from 193 families. The child care center would provide for 20 additional children. The general hours of operation for the child care center would be 7 am to 6 pm on weekdays. All drop-offs and pick-ups currently occur on the east side of the building at the doors near the proposed preschool and near the existing kindergarten rooms, administrative offices, and handicapped parking spaces. The applicant notes that because of the L-shaped parking lot, car stacking for parents has never extended out into the nearby streets. The applicant notes that parents have the choice of having children bussed to school as well. It is also noted that some after school events are held at the church, such as sports practices and games, Cub Scouts meetings, Girl Scout meetings, and various church meetings and events. Deliveries to the property are also made on the east side of the building near the administrative offices. There is not expected to be a noticeable difference in deliveries to the site. Currently, there is one daily delivery to the lunchroom at approximately 6:45 each morning, prior to child drop-off. The property does not accept deliveries during child drop-off and pick-up times. Linens are delivered once a month. Good Shepherd Catholic Church hosts mass on Saturdays at 5 pm and Sundays at 8:30 am and 10:30 am. Each session of mass has an average attendance of 300 people. There are 4 regular 3 employees, 2 administrative employees, and 3 maintenance employees at the Church. Some employees work on a part-time basis. Future Expansions No exterior changes are anticipated at this time, but Good Shepherd Catholic Church and School are working with an architecture firm to begin a master planning process. The firm will conduct a feasibility analysis to assess the ability to expand the building and its program offerings in the future. CUP 168 is focused on the current proposal for one child care room to serve up to 20 children. Public hearings through a CUP Amendment process would be required for additional expansions of the Child Care Center. Any future additions will have to conform to all City Code regulations. Any potential need for a formal parking agreement between the owner and the City will be analyzed at that time. Neighborhood Notification Property owners within 500 feet of this proposal were notified by mail. To date, staff has not been contacted regarding any questions or concerns. Evaluation The findings and recommendations for a CUP are based upon any or all of the following factors which need not be weighed equally): Factor Finding 1. Demonstrated Need for Proposed Use Standard met. Child care is a necessary service for many members of the community. The applicant notes that families attending the K-6 school on site have requested a child care center for several years. Additionally, the applicant notes that the spaces for up to 20 children have been reserved. It is also noted that expansion may occur in the future. 2. Consistency with the Comprehensive Plan Standard met. The proposed use is consistent with the Institutional designation in the Comprehensive Plan, which allows for child care centers. 3. Effect upon Property Values Standard met. The proposed use is not anticipated to affect property values in a substantial way. 4. Effect on Traffic Flow and Congestion Standard met. Traffic flows are not anticipated to be substantially different from those that currently exist. Employees of the child care center would arrive between 7 and 8 am and 4 Factor Finding depart between 3 and 6 pm on weekdays. The amount of additional cars coming through the parking lot because of the added number of children is not expected to significantly impact traffic flow. The church does not currently have a problem with overflow into the streets and city staff do not anticipate this issue to begin to occur because of the added child care center for up to 20 children. 5. Effect of Increases in Population and Standard met. The School currently has 27 Density employees, which would grow by 2 to 3 new employees. The Church currently has 9 employees and that would not increase with this proposal. There are currently 265 students enrolled at the K-6 school. The preschool childcare center) would allow for 20 additional children in the building. The site is able to accommodate this growth in population without negatively affecting neighboring property owners. 6. Compliance with the City's Mixed-Income Not applicable. Housing Policy 7. Increase in Noise Levels Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Standard met. The proposed use is not Vibration anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance Standard met. No exterior improvements are associated with this proposal. Future improvements to the parking lot will need to incorporate minimum standards in City Code. 11. Other Effects upon the General Public Standard met. The proposed use is not Health, Safety, and Welfare anticipated to have any other impacts on the surrounding area. 5 The Engineering Division has reviewed the application and has no additional concerns. The property is currently non-compliant with the City's Inflow and Infiltration requirements, but a deposit has been made to conduct the sanitary sewer corrections. Engineering staff supports approval of the CUP. The Fire Department has reviewed the application and has no additional concerns. Fire staff support the approval of the CUP. Recommended Action Based on the findings above, staff recommends approval of Conditional Use Permit 168 allowing for a Child Care Center in an Institutional 1-1 Zoning District at 145 Jersey Avenue South. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin County. The approval of a Conditional Use Permit is subject to the following conditions: 1. The child care center shall be limited to 20 students, or the amount specified by the Minnesota Department of Human Services, whichever is less. 2. A proposal to increase the capacity of the child care center will require an amendment to the CUP. 3. All necessary licenses shall be obtained and remain active with the Minnesota Department of Human Services. 4. The hours of normal operation for the Child Care Center shall be Monday through Friday from 7amto6pm. Attachments Location Map (1 page) Applicant Narrative (2 pages) Plans submitted May 16, 2019 (5 pages) 6 763 593 3992 TTY 763 593 3968 1 763 593 8709(fax) ww. oldenvalie mn. ov 7800 Golden Valle Road Golden Valle ,MN 55427 i v It-,/ Planning o mi sion June 10, 2019—7 pm Council ChambersREGULARMEETINGMINUTESGoldenValleyCityHall 7800 Golden Valley Road Call to Order e meeting was called to order at pm by Chair Blum. Roll Ca Commissione sent: Rich Bak , Ron Blum, A rookins, Andy Johnson, Chuck Segelbaum Commissioners abs Lauren P ckl, Ryan ghi Staff present: in an Jason Zimmerman, Senior Planner/Grant Writer Emily Goel Council Liaison present: Stev I Approval of Agenda MOTION made by B r, seconded b Brookins to approve enda of June 10, 2019, as submitted and the motion led unanimously. App rova Minutes MOT made by Brookins, seconded Johnson to approve the May 29, 2019, minutes as submitted an a motion carried unanimously. Public Hearing—Conditional Use Permit Applicant: Good Shepherd School Address:145 Jersey Avenue South Purpose:Child Care Center in the Institutional (1-1) Zoning District Goeliner referred to a location map and explained the applicant's request for a Conditional Use Permit to allow for a Child Care Center (preschool) for up to 20 children. She stated that the applicant plans to remodel an existing classroom to use for a preschool that will be licensed as a Child Care Center by MN Department of Human Services. She added that there are no exterior changes planned and the proposed Child Care Center would share parking spaces with the church and school. She referred to an aerial photo of the property and discussed the points of entry and exit to the site and the pickup and drop off location for the students. Goellner stated that Good Shepherd church and school are 59,101 square feet in size on an 8. 9 acre site surrounded by residential and institutional uses and that the school includes 15 classrooms for grades K through 6. 9q97= This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763- 593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. City of Golden Valley Planning Commission Regular Meeting 2 June 10, 2019 Goellner discussed the parking requirements for this site and explained that the Child Care Center requires four parking spaces. She stated that the entire site currently has 263 parking spaces and that they are required to have 284. However, the Zoning Code allows for a reduction in parking when uses are shared or operate on different days or at different times which is the case with this proposal so staff is comfortable with the number of parking spaces on the site at this time. Goellner discussed other zoning considerations and stated that the school currently has 27 employees, the church has 7 employees, and an additional 2 or 3 employees would be added for the Child Care Center. She added that there are currently 265 students and that the child care hours would be 7 am to 6 pm Monday through Friday. She referred to drop offs and pickups and said they would occur at the east entrance and queue in the L-shaped parked lot with no overflow into the streets, and that no deliveries would be made during this time. Goellner added that there is a feasibility analysis and master planning underway for future expansion and if that occurs a CUP Amendment would be required. Goellner stated that staff is recommending approval of the proposed Conditional Use Permit as it meets all of the requirements of the Zoning Code. Baker questioned if there is a permitted maximum number of students allowed at the school. Goellner said there would be a permitted maximum number of students allowed as defined by the Building Code. Baker asked if the physical capacity and permitted capacity would be the same. Goellner said there could be a slight difference between the two. Zimmerman referred to the architectural plans and noted that the educational occupancy is limited to 704 occupants. Baker said he was thinking about the implications to the parking. Goellner explained that for parking regulations staff used the occupant loads that were noted on the site plans. Johnson asked if the parking needs to be formally reevaluated. Goellner said staff is happy to accept input about parking but doesn't feel that a parking study is needed at this point. If the applicant were to come back in the future with plans to expand staff would likely ask for a parking study then. Johnson referred to the floor plans that specifically call out the rooms being used and asked if that information was required with the application or if that was above and beyond. Goellner said the City requires an interior floor plan but that the plans submitted were more detailed than what the Planning Commission typically reviews. Blum said he sees several positive things in this application including the independent licensing through another government agency because it gives him reassurance in regards to appropriate capacity. He said the L-shaped parking lot is particularly conducive toward managing traffic flows, and there have been no complaints about the present uses which are very similar to what is proposed. He said the proposed parking allowance is consistent with past decisions in terms of the quantity and the rationale for the uses which is that they are uses at different times and days of the week at the same facility and he is glad to see a proposed condition about future expansion of the use. City of Golden Valley Planning Commission regular Meeting 3 lune 10, 2019 Mike McGinty, Principal of Good Shepherd School, said that for many years their enrollment has been approximately 330 kids and that has been declining by 10 to 15 per year for the last five years so even with the addition of the proposed preschool they will be well below what they have had for many years. He said the proposed preschool is needed and healthy, and parents have been asking for it for a long time. Baker asked if the addition of the preschool would bring enrollment back. McGinty said they think it might help maintain enrollment where it is at. Blum opened the public hearing. Seeing and hearing no one wishing to comment Blum closed the public hearing. Baker said he thinks it is a quirk of the Institutional Zoning Districts that schools are a by-right use but preschools are not. He said they seem to be the same thing with different names and he is supportive of approving this proposal. Segelbaum agreed. MOTION made by Baker, seconded by Johnson and motion carried unanimously to recommend approval of Conditional Use Permit 168 allowing for a Child Care Center in the Institutional (1-1) Zoning District at 145 Jersey Ave S subject to the findings and conditions listed below. Findings: 1. Demonstrated Need for Proposed Use: Standard met. Child care is a necessary service for many members of the community. The applicant notes that families attending the K-6 school on site have requested a child care center for several years. Additionally, the applicant notes that the spaces for up to 20 children have been reserved. It is also noted that expansion may occur in the future. 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is consistent with the Institutional designation in the Comprehensive Plan, which allows for child care centers. 3. Effect upon Property Values: Standard met. The proposed use is not anticipated to affect property values in a substantial way. 4. Effect on Traffic Flow and Congestion: Standard met. Traffic flows are not anticipated to be substantially different from those that currently exist. Employees of the child care center would arrive between 7 and 8 am and depart between 3 and 6 pm on weekdays. The amount of additional cars coming through the parking lot because of the added number of children is not expected to significantly impact traffic flow. The church does not currently have a problem with overflow into the streets and city staff do not anticipate this issue to begin to occur because of the added child care center for up to 20 children. 5. Effect of Increases in Population and Density: Standard met. The School currently has 27 employees, which would grow by 2 to 3 new employees. The Church currently has 9 employees and that would not increase with this proposal. There are currently 265 students enrolled at the K-6 school. The preschool (child care center) would allow for 20 additional children in the building. The site is able to accommodate this growth in population without negatively affecting neighboring property owners. 6. Compliance with the City's Mixed-Income Housing Policy: Not applicable. City of Golden Valley Planning Commission Regular Meeting 4 June 10, 2019 7. Increase in Noise Levels: Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance: Standard met. No exterior improvements are associated with this proposal. Future improvements to the parking lot will need to incorporate minimum standards in City Code. 11. Other Effects upon the General Public Health, Safety, and Welfare: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Conditions: 1. The Child Care Center shall be limited to 20 students, or the amount specified by the Minnesota Department of Human Services, whichever is less. 2. A proposal to increase the capacity of the Child Care Center will require an amendment to the CUP. 3. All necessary licenses shall be obtained and remain active with the Minnesota Department of Human Services. 4. The hours of normal operation for the Child Care Center shall be Monday through Friday from 7 am to 6 pm. cussion— Mixed Use Zoning District Zi m rman reminded the Comm iss n that they've had several discussions about the proposed new Mixed Zoning District. He said h ould now like to discuss setback regulations for when a Mixed Use pr s adjacent to or across a street from an R-1 or R-2 Zonin Dict, height regulations including mini height requireme s, and height limits when a ed Use property is within a certain distance of R-1 or properties. He ded that he would al a to discuss transparency regulations. Zimmerman referred to ious disc sions whi eluded the pros and cons of having smaller setbacks which promote wa ility a lar ; etbacks that provide more open space. He referred to some of the pros and cons of h ' g a um height requirement and stated that requiring a second story may help spur more activity,ty, and diverse uses, but may preclude one story retail or restaurants without a variance Zimmerman referred t e 2040 Land se n, pointed out all of the Mixed Use areas, and discussed the current and the posed front, sid and r yard setbacks for each of the subdistricts. Zimmerman erred to the existing 1-3J" Mixed Us I rict height regulations and explained that it states th ninentiauildinslocatedwithin75f 't of aresig d o g district can't exceed the maximum heigh rmitted in that residential distri' t and that buildings occupying 5,000 square feet or more must be o stories in height. It also states that.a one-story wing of a taller building may be permitted if it prises no more than 25% of the lengtof the facade. He stated that these current regulations are complicated for developers and for staff to evaluate. He said staff is proposing language that says buildings must match the height of adjacent single family districts within 50 feet of a residential parcel r CODE SUMMARY ANALYSIS 2015 MINNESOTA STATE BUILDING CODE AND 2015 MINNESOTA ACCESSIBILITY CODE CHAPTER 3 • USE AND OCCUPANCY Cl ASSIEIGATION SECTION 303 • Assembly Group A-3 {Place of Worship) SECTION 305 • Educational Group E CHAPIFR 5 · GENERAi RUH PING HEIGHTS AND AREAS SECTION 503 General Height and Area Limitations Existing building footprint to remain existing no additionalsquare footage added to the building. TOTAL EXISTING BUILDING FOOTPRINT SECTION 508 Mixed Use and Occupancy Table 508.4 Required Separation of Occupan<:ies (Hours) A Occupancy and E Occupancy -no separation required 59,101 SF Building is equipped with an Automatic fire-extinguishing system. existing to remain CHAPTFB 2 • EIRE PBOTECTIAN SYSTEMS SECTION 903 Automatic Sprinkler System Fire Sprinkler System is existing to remain SECTION 906 Portable Fire Extinguishers 906.1Portable Fire Extinguishers Existing fire extinguishers to remain as is. CHAPTER 10 • MEAN OE EGRESS SECTION 1004 OCCUPANT LOAD 1004.1 Design Occupant Load Table 1004 12Max:im11rn Fkloc Area Allowances oerQcc,1oaot & Assembly without fixed seals Concentrated (chairs only -not fixed) Uncoocentrated (tables & chairs, meeting & stage) Business Areas Kitchen Educational -Classroom Areas/Sound Booth SECTION 1015 Exit and Exit Access Doorways 1015.1 Exit°' exi1 access doorways required: 2 exits required when occupant load exceeds 49 SECTION 1016 ExitAccess Travel Distance Table 1016.2 Exit Access Travel Distance: A and E Occupancy, maximum !ravel distance= 250' (if fully sprinkled) CHAPTFB 29 Pl lJMBING SYSTEMS PLUMBING FIXTURE COUNT: SECTION 29 PLUMBING SYSTEMS -Table 2902.1 Note: Building Occupancies A-3 and E are not userl simuttaniously. WATER CLOSETS REQUIRED A-3 ASSEMBLY OCCUPANCY (1.222 occupants 611 Male and 611 Female) MALE = 1 Water Closet per 150 Occupants 611 Male Occupants = 5 Water Closets Required FEMALE = 1 Water Closet per 75 Occupants 611 Female Occupants = 9 Water Closets Required E EDUCATIONAL OCCUPANCY 704 OCCUPANTS= 1 Water Closet per 50 Occupants 15 Water Closets Required 14 Womens Provided 5 Mens Provided 11 Urinals Provided LAVATORIES REQUIRED A-3 ASSEMBLY OCCUPANCY = 1 per 200 1,222 = 7 required E EDUCATIONAL OCCUPANCY= 1 per 50 704 = 15 required 1 Service Sink Required, 1 Service Sink Existing CODE SYMBOL LEGEND: ROOM FLOOR AREA {SF) OCCUPANT LOAD FACTOR OCCUPANT LOAD OCCUPANTS EXITING REQUIRED EXIT WIDTH (INCHES) ACTUAL EXIT WIDTH (INCHES) D SHADED AREA INDICATES NO WORK - EXISTING TO REMAIN INDICATES 2-HR FIRE SEPERATION CODE PLAN KEYNOTES: 0 FIRE EXTINGUISHER LOCATION 0 DRINKING FOUNTAIN 0 BARRIER-FREE TOILET Interior Remodel For: GOOD SHEPHERD CATHOLIC CHURCH RD PARK - KILMER D'Anw» & Sons LillJ MenarctsQ CODE ANALYSIS PLAN SCALE: 1" = 20'-0" BreckSc'ioolQ church 145 Jersey Avenue South Golden Valley, Minnesota LOCATOR MAP @) PROJECT TEAM OWNER: ARCHITECT: GENERAL CONTRACTOR: MECHANICAU ELECTRICAL ENGINEER: klnfergalen160 LillJ GOOD SHEPHERD CATHOLIC CHURCH 145 JERSEY AVE SOUTH GOLDEN VALLEY, MN 55422 VANMAN ARCHITECTS AND BUILDERS 9600 54TH AVE N, STE 180 PLYMOUTH, MN 55442 PHONE: 763-541-9552 FAX: 763-541-9857 PROJECT ARCHITECT: ANGIE KNODEL (angie@vanmanab.com) TO BE DETERMINED: DESIGN I BUILD 4r graie154 4r graie155 919 SF 20 45 NOTE: THIS ROOM IS TO BE LICENSED FOR 18 PRESCHOOL CHILDREN AGES 3-4 --- SHEET INDEX G-100 D-100 A-101 A-102 A-401 3ld graje153 3ld graje152 959 SF 20 47 5r graie142 5rgraie141 Title Sheet & Code Analysis Demolition Floor Plan Site Plan Floor Plan Enlarged Plans & Details NORTH architects and builders 9600 54TH AVE NORTH, SUITE 180 PLYMOUTH, MN 55442 763) 541-9552 FAX: (763) 541-9857 www_vanmanab.com Interior Remodel For: Good Shepherd Catholic Church 145 Jersey Avenue South Golden Valley, Minnesota ISSUE DATE: 3-22-19 DATE DESCRIPTION 4-10-19 Addendum 1 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVlSION AND THAT I AM A DULY REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA PRINT NAME: Allgie Knodel SK.NATURE: DATE: REGISTRATJON #4i297 COPYRIGHT@2019 TITLE SHEET & CODE ANALYSIS G-100 0Qr00 04 D v LO 0 m LO 04 0, u o V o N m o O C Z Ln LL O,- 6 p Q C t w Ji t' N Z z C 0< uJ p N U T o fig' Q C) z ' LOO' E V Q a 7 0 Z O J u 10 2 n c 0 ' vw o N F a J 0 - 71 0 5_ v S LO a LLU j W v a 2E E Nam Ei t rn a zzzrc z O F C W c o W O N o ° 8 Z < rc rc m > e r O.m N 6 ° 6 4 Z Z W 3 w = N Z F V K LL F O w Za $ $ N N W 20 z u O J 2 w $ 2 v U OOO®® i O46 w LLJ E F wo z Z o z " cW W a j-, F W 6 N w Z 2 sw c z aLL U N F IOF O ZO OFW- t W F Z o z z 00 0 ZN, Z0 W m y y F Q W K O w N LL W 0 ° I' Si 6 Lu rco < Oo Ns D J W U K f f Z Y O I K pout LQ Z ' y N O N W FW T Z z 9 CC a CO W OUrca soo asaw W LL aLL cn LJ CD a m o W yE Cc urnN y O E dE U N II O En NN O a0 0 o 3E N Y II J II c II o ynm y OI • y p y I E O I J I II I LL I Z OI p II J it 5O L N W W W a O n Ip O L r 0 00 2; w g 54LO 7 NNNco O 0 d L o Z LO N N N C w n? 9i C Q 0 K C p, O O 3 M U Lo a o a O w=' L' OtC E v a w x r 10 OLLJaH x Cji 33 O Q3 o a E` o a; aO N LO0- LL U o a $ 1 a 10 aIIII Z I I 2 10 Q I cnO I U) U) I I Q w I I m m I w I Z v I of Q a mQz0o0 JI z UcnJQ w Q Q Q i QZm ~ I OLOZ ( D I H N o) N W I II I o I O I J YY'•- I I I I_ J I QI I I ZW I I 1 I III I 1 I II WJI I L I WIaOfCLol I I II II I a I I I I a I I I I I I I I I I I I I Z -Quj 4wQ cn N r Q Flo0 LL d N s5 IIS' •- E LO 0 L: a ss LO N a V LL L ( n N w O o F O. 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SJ, ti" b GC L7 — V, tiGG PNI 311 rr ash 6 7l 9 ORDINANCE NO. 666 AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 168 145 Jersey Avenue South Good Shepherd School, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 113 entitled “Zoning” is amended in Section 113-55, Subd. b, and Section 113-96, by approving a Conditional Use Permit for certain tracts of land located at 145 Jersey Avenue South, thereby allowing for a Child Care Center in the Institutional (I-1) Zoning District. This Conditional Use Permit is approved based on the application materials and plans submitted by the applicant, staff memos, public comments and information presented to the Planning Commission and City Council, and findings recommended by the Planning Commission. This Conditional Use Permit is approved pursuant to City Code Section 113- 30, Subd. g, and adopted by the City Council on July 2, 2019. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to, the following specific conditions: 1. The child care center shall be limited to 20 students, or the amount specified by the Minnesota Department of Human Services, whichever is less. 2. A proposal to increase the capacity of the child care center will require an amendment to the CUP. 3. All necessary licenses shall be obtained and remain active with the Minnesota Department of Human Services. 4. The hours of normal operation for the Child Care Center shall be Monday through Friday from 7 am to 6 pm. Section 2. The tracts of land affected by this ordinance are legally described as follows: Lot 1, Block 1, Church of the Good Shepherd Addition, according to the recorded plat thereof, and situate in Hennepin County, Minnesota. Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 2nd day of July, 2019. s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: s/ Kristine A. Luedke Kristine A. Luedke, City Clerk