Loading...
11-19-19 CC Agenda packet (entire)7800 Golden Valley Road I Golden Valley, MN 55427 city 0✓ 763-593-8012 1 TTY 763-593-3968 1 763-593-8109 (fax) I www.goldenvalleymn.gov golden valle City Council Y REGULAR MEETING AGENDA November 19, 2019 — 6:30 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road 1. Call to Order A. Pledge of Allegiance Pages B. Roll Call 2. Additions and Corrections to Agenda 3. Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager Meeting — October 10, 2019 3-4 2. City Council Meeting — October 15, 2019 5-9 B. Approval of City Check Register 10 C. Minutes of Boards and Commissions: 1. Human Rights Commission —September 24, 2019 11-12 2. Open Space & Recreation Commission — September 23, 2019 13-14 3. Rising TIDES Task Force — September 10, 2019 15-16 4. Basset Creek Watershed Management Commission — September 19, 2019 17-22 D. Set 2020 City Calendar and Meeting Dates 23-35 E. Amendment to Organization Structure 19-60 36-40 F. Amending 2019 General Wages and Salaries for Reclassifying Two Positions and 2019 41-42 Budget Amendment 19-61 G. Authorize Preliminary Design Work for 2021 Pavement Management Program: 1. Ordering Preparation of Feasibility Program 19-62 43-56 2. Approve Professional Services Agreement 3. Financing of City's 2021 Pavement Management Program 19-63 57-60 H. Acceptance of Grants: 1. Approve Funding Agreement for the Toward Zero Death Grant Program 19-64 61-72 2. Approve Accepting Grant from Minnesota Government Finance Officers Association 73-75 19-65 I. Receipt of October 2019 Financial Reports 76-89 4. Public Hearing A. Public Hearing — Ordinance 675 — Approval of Conditional Use Permit 124, Amendment #1 90-114 — 721 Hampshire Avenue South This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. 6 City of Golden Valley City Council Regular Meeting 2 November 19, 2019 — 6:30 pm 5. Old Business 6. New Business All Ordinances listed under this heading are eligible for public input. A. Approve Amended Language to Pavement Management Policy 115-122 B. Second Consideration - Ordinance 673 and 674 - Regulating Solid Waste Collection and 123-162 Solid Waste C. Review of Council Calendar D. Mayor and Council Communications 1. Other Committee/Meeting updates 7. Adjournment 7800 Golden Valley Road I Golden Valley, MN 55427 CltJ 0J 763-593-8012 1 TTY 763-593-3968 1 763-593-8109 (fax) I www.goldenvalleymn.gov golden,,vae City Council/Manager Y October 10, 2019 — 6:30 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road REGULAR MEETING MINUTES The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members; Rosenquist, Schmidgall, Clausen and Fonnest. Staff present: City Manager Cruikshank, City Attorney Cisneros, Physical Development Director Nevinski, Planning Manager Zimmerman and Finance Director Virnig. 1. Proposed Adjustments to Narrow Lot Regulations Planning Manager Zimmerman presented the staff report, which includes background information on narrow lots and on Golden Valley residents' discussion surrounding this topic. Zimmerman provided staff recommendations for the Council. The Council discussed neighbors' concerns, including the size of required side yard setbacks, the height of homes, massing storm water management, tree mitigation, etc. The Council directed staff to work with the Planning Commission and do a full investigation on the topic. Recommendations to consider an amendment of the zoning code will be brought back to the Council at a public meeting in the near future. 2. Consider Proposed Modifications to Waste Collection Ordinance Physical Development Director Nevinski presented the staff report including a recap on the Council's goals for waste collection practices. He also included feedback from the Environmental Commission, Community Input Report, and Hauler Comment Summary. The Council discussed questions 1 through 13 on the Executive Summary. Council discussion included considerations to adopt the recommendations provided as well as amending certain others. Particular provisions would be revisited and reconsidered in the near future. Council directed staff to present a draft ordinance for a first reading and consideration on the next Council Meeting on Wednesday, November 6. 3. Review 2020 Master Fee Schedule Finance Director Virnig presented the Master Fee Schedule. She explained how the Fee Schedule was restructured in order to allow for a more user-friendly experience while using the Golden Valley City website. Virnig presented the major changes in administration fees by department. Among these changes, discussion centered on increases and reductions in prices as well as addition and removal of certain licenses. The Council discussed administrative citations —which would now comprise one scheme of charges that escalates per subsequent citation, providing a more consistent process. City of Golden Valley City Council/Manager Regular Meeting Minutes 2 October 10, 2019 — 6:30 pm The Council discussed delay penalty -right of way charges and residential/single family/duplex Street Assessments. Council recognizes that the charge imposed on properties during assessments should be appropriate with the dollar amount the residence increases in market value due to such improvements. The proposed 2020 fee is consistent with detailed analysis and the increases are applied uniformly to the same class of properties. Council will have its first and second consideration of the ordinance on its October 15 and November 6 Council Meeting respectively. 4. Gambling Ordinance Discussion City Manager Cruikshank presented the staff report on gambling ordinance on behalf of City Clerk Luedke. Staff recommends and update to City code due to changes in State statute, which governs licensing of gambling organizations. Under this amend, the City would no longer collect application fees or administer licenses and renewals. Council consensus was to update the gambling ordinance. (City Code § 16-432 et. seq.). S. Council Review of Future Draft Agendas: Housing and Redevelopment Authority October 15, City Council November 6 and Council/Manager November 12, 2019. No changes were submitted for future draft agendas. The meeting adjourned at 9:45 pm. Shepard M. Harris, Mayor ATTEST: Tomas Romano, Assistant to the City Manager's Office This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. 7800 Golden Valley Road I Golden Valley, MN 55427 CltJ 0f 763-593-8012 1 TTY 763-593-3968 1763-593-8109 (fax) I www.goldenvalleymn.gov o 1 d e n va11e City Council Y REGULAR MEETING MINUTES October 15,2019-6:30pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road Call to Order The meeting was called to order at 6:50 pm by Mayor Harris. 1A. Pledge of Allegiance 1113. Roll Call 2. 3 3. Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall Staff present: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke Additions and Corrections to Agenda MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve the agenda of October 15, 2019, as submitted and the motion carried. Approval of Consent Agenda MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to approve the consent agenda of October 15, 2019, as revised: removal of 3G-Accept the resignation from the Human Services Commission and the motion carried. 3A. Approval of Minutes: 1. Council/Manager Meeting — September 10, 2019 3B. Approve City Check Register and authorize the payments of the bills as submitted. 3C. Minutes of the Boards and Commissions: 1. Environmental Commission —August 26, 2019 2. Open Space & Recreation Commission —July 22, 2019 3D. Adopt Resolution 19-56, Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Sanitary Sewer Repairs that Involve 2019 City Street Improvements 3E. Adopt Resolution 19-57, Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2019 City Street Improvements 3F. Approve Tax Increment Pledge Agreement. 3H. Authorize the City Manager and Mayor to sign the Hennepin County Emergency Services Unit Multijurisdictional Tactical Response Team Cooperative Agreement. Items Removed From the Consent Agenda: 3E. Accept Resignation from the Human Services Commission The Council thanked Mr. Jason Kapel for his service on the Human Services Commission. City of Golden Valley City Council Regular Meeting Minutes 2 October 15, 2019 — 6:30 pm 3E. Accept Resignation from the Human Services Commission - continued MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to accept the resignation of Mr. Kapel from the Human Services Commission and the motion carried. 4. Public Hearing S. Old Business 6. New Business 6A. Second Consideration — Ordinance #670 - Tobacco Licensing and Regulation Ordinance City Clerk Luedke presented the staff report and answered questions from Council. City Attorney Cisneros answered questions for Council. Mayor Harris stated that per the Council's agenda all ordinances listed under new business are eligible for public input. The following participants addressed the Council. Dr. Otieno, 8400 Golden Valley Road, said he has lived in the City for many years and worked in the public health and dentistry area before his retirement. He said he had many patients with tobacco related illnesses. He said nicotine is highly addictive and that patients find in hard to quit even with a poor prognosis. He said that limiting tobacco products could keep people from starting to smoke. He said tobacco products should not be available in pharmacies because they provide life-saving medicines to people. He thanked the Council for letting him present tonight. Ms. Gretchen Weinke, Golden Valley Liquor Barrel, 7890 Olson Memorial Highway, said over the past months, there has been one-sided negative opinions regarding tobacco issues because of the vaporing epidemic media coverage. She said local retailers have been the punching bag for the issue. She said the local retailers were only given a shortly time to prepare for the public forum before they were thrash before bias community members. She said only 2 percent of the community responded to the survey and read some of the comments, which were opposed to the ban. She said she has 15-30 customers a day buy menthol products and they will take their business to other cities. She said if the goal is to restrict the sale of youth tobacco use that T21 would do that and if it is to ban vaping products, the favor bans accomplishes that. She asked if menthol and wintergreen products could be excluded from the proposed favor ban. Ms. Molly Moilanen, Vice President ClearWay Minnesota, said she is the co-chair of Minnesotans for a Smoke free generation, which is a coalition organizations that work together to reduce nicotine addiction and tobacco use in kids. She said the Governor released the 2019 Minnesota Student survey data and it showed another jump in youth a-cig use. She said passing this strong packet would allow Golden Valley to address the tobacco industry strategy and aid with health improvements for the youth. She said it is important to keep menthol products in the ban because the tobacco industry targets people of color with menthol marketing. She said the coalition would continue to work at the State Capital to pass these polices and thanked the Council for considering this strong policy. City of Golden Valley City Council Regular Meeting Minutes 3 October 15, 2019 — 6:30 pm 6A. Second Consideration — Ordinance #670 - Tobacco Licensing Ordinance - continued There was Council discussion regarding the proposed Tobacco Licensing and Regulation Ordinance. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt second consideration Ordinance #670, repealing in its Entirety Article VI. Tobacco and adding a New Article VI. Tobacco Licensing and Regulation. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to approve the Summary of Ordinance #670 for Publication based on the finding that the title and summary clearly inform the public of the intent and elect of the ordinance and the motion carried. 613. Golden Valley 4d Affordable Housing Program Planning Intern Anderson presented the staff report and answered questions from Council. City Attorney Cisneros, Planning Manager Zimmerman and City Manager Cruikshank answered questions from Council. Ms. Ruth Paradise, 8515 Duluth Street, asked if rents would be examined each year to make sure they fall within the guidelines. She also asked about if a property owner had a large amount of evictions would the City keep track of that. Ms. Elizabeth Gross, 2230 Xylon Avenue, asked how many apartments would be enrolled in the program and how this would affect property taxes for residents in the City. There was Council discussion regarding the 4d Affordable Housing Program. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to adopt Resolution 19-58, establishing the Golden Valley 4d Affordable Housing Program and authorizing staff to make and execute Participation Agreements for enrolling eligible properties in the program. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 6C. First Consideration — Ordinance #671- Gambling Ordinance Amendments City Clerk Luedke presented the staff report and answered questions from Council. MOTION made by Council Member Schmidgall, seconded by Council Member Rosenquist to adopt first consideration Ordinance #671, Amending Article XVI. GAMBLING by removing Section 16-434. Licensing and Investigation Fee and updating Section 16-436 Responsible Parties and the motion carried. City of Golden Valley City Council Regular Meeting Minutes 4 October 15, 2019 — 6:30 pm 6D. First Consideration - Ordinance #672 - Establishing a 2019 Master Fee Schedule Finance Director Virnig presented the staff report and answered questions from Council. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt first consideration, Ordinance #672, establishing a 2020 Master Fee Schedule. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 6E. Review of Council Calendar Some Council Members may attend the Sweeney Lake Woods PUD Neighborhood meeting on October 16, 2019, at 6:30 pm in the Council Chambers. Some Council Members may attend the Regional Council of Mayors on October 21, 2019, from 11:30 am to 1:30 pm located at Dorsey & Whitney located at 50 South 61" Street, Minneapolis. Some Council Members may attend the Downtown Study Open House on October 21, 2019, from 5 to 7 pm located at Brookview located at 316 Brookview Parkway. Some Council Members may attend the Quad Community Military and Veteran Exchange on October 22, 2019, from 11:30 am to 1:30 pm located at Charles Kneable VFW Post #494 located at 5222 Bass Lake Road, Crystal. Some Council Members may attend the 2020 Pavement Management Program Open House on October 23, 2019, from 4:30 to 7 pm located at Brookview located at 316 Brookview Parkway. Some Council Members may attend the Rising TIDES Open Forum on October 23, 2019, at 6:30 pm located at Brookview located at 316 Brookview Parkway. Some Council Members may attend the Golden Valley Business Council on October 24, 2019, from 7:30 to 9 pm located at Brookview located at 316 Brookview Parkway. Some Council Members may attend the 10 West End Groundbreaking Celebration on October 24, 2019, at 3 pm located at 10 West End, St. Louis Park. The General Election will be on November 5, 2019, at various polling locations. The next City Council meeting will be held on November 6, 2019, at 6:30 pm. 6E. Mayor and Council Communication No action and/or discussion took place. City of Golden Valley City Council Regular Meeting Minutes 5 October 15, 2019 — 6:30 pm 7. Adjourn MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest and the motion carried to adjourn the meeting at 8:42 pm. Shepard M. Harris, Mayor FWAVA 125 Kristine A. Luedke, City Clerk ciQ0 EXECUTIVE SUMMARY �� � , .golden Administrative Services va 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Financial Or Budget Considerations The check register has a general ledger code as to where the claim is charged. At the end of the register is a total amount paid by fund. Recommended Action Motion to authorize the payment of the bills as submitted. Supporting Documents Document is located on city website at the following location: httD://webIink.ci.Laolden-vaIIev.mn.us/Public/Browse.asDx?startid=717279&dbid=2 The check register for approval: o 11/15/2019 Check Register 7800 Golden Valley Road 1 Golden Valley, MN 55427 763-593-3989 1 TTY 763-593 3968 1 763-593-8198 (fax) j www.goldenvalleymn.gov Human Rights Commission REGULAR MEETING MINUTES Call to Order The meeting was called to order at 5:46 pm by Chair Mitchell. clry q f go ldVall� y September 25, 2019 — 5:45 pm Basset Creek Room Brookview 316 Brookview Parkway Roll Call Commissioners present: Maurice Harris, Carrie Yeager, Jonathan Burris, Eve Clarkson, Chris Mitchell, Kyle Scott, Destiny Nathan, Leah Persky and Teresa Martin Staff present: Kirsten Santelices, Human Resources Director and Maria Cisneros, City Attorney Guest: Stephanie Steinwedel, Hennepin County Library Approval of Agenda MOTION by Commissioner Harris to approve agenda with addition to new business: "MLK Literary Contest Discussion." Seconded by Commissioner Scott. Motion carried 9-0. Approval of May Regular Meeting Minutes MOTION by Commissioner Burris to approve the August 27, 2019 regular meeting minutes with administrative amendments. Seconded by Commissioner Harris. Motion carried 9-0. Day of Service Planning Commissioners who attended the Sochacki Park clean-up shared a recap with the group. The clean- up went well, took the full two hours, and the Commissioners were appreciative of the maps and pictures from the Parks department. Staff shared that the PRISM drive did not turn out many items, though City staff contributed several toys to replenish PRISM's birthday room. The Commission briefly reviewed the Open Meeting Law and discussed communication vehicles that would streamline more efficient communication amongst Commissioners. Staff will add the topic to the October agenda. Bill Hobbs Award Update Staff shared that there was one nomination and reminded the Commission that the deadline was September 30. Staff will bring the nominations to the October meeting. Racially Restrictive Covenants Update Staff provided an update from the subcommittee meeting. The subcommittee will create a presentation for the October HRC meeting and get feedback from the full Commission for the presentation to the Council at the November Council/Manager work session. Commissioner Martin asked about how the process is being memorialized and how there will be a historical record of this being done. The subcommittee decided to add consideration of that topic as they create their presentation. This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. City of Golden Valley Human Rights Commission Regular Meeting Minutes 2 August 27, 2019 — 6.30 pm Conversion Therapy Ban Update Subcommittee members updated the Commission that they had been in contact with several organizations, including Outfront MN about the possibility of banning conversion therapy in the city. The subcommittee shared an ordinance that the City of Denver, CO passed. Commissioner Burris provided a description of conversion therapy for Commissioners. Commissioner Burris also shared that two cities in MN were on track to pass an ordinance, Minneapolis and St. Paul. Commissioner Burris still hoped to have Golden Valley as one of the first cities. Santelices shared that the topic had been added to the November 12 Council Manager Work Session. City Attorney Cisneros shared that the topic was recently discussed at a City Attorney's meeting and many cities are researching the topic. Cisneros shared that there is concern about the legality and enforceability of the ordinance. Currently the City has the ability to license businesses, but not medical licensing, which is what this issue falls under. The subcommittee will review the sample ordinance and conduct research, consulting staff liaison and City Attorney as needed. Santelices stated that there may be other opportunities to get involved in this topic, including hosting educational events and encouraging Council to add this to their legislative priorities. Cisneros will also stay updated on the League of Minnesota Cities' guidance on the topic and share with the subcommittee. MLK Literary Contest Discussion Commissioners discussed as to whether or not they would like to host a literary contest for the third year in a row. Commissioners agreed that while participation has been low, the contest has been received positively by those involved. Commissioner Martin proposed changing the contest to an art contest, where such art could be displayed at the Sweet Potato Comfort Pie event in January. The Commission agreed that it would be best to stick with a literary contest and allow the contest to grow and gain momentum. The Chair created a subcommittee to work on the contest information, which included Commissioners Martin, Scott, Nathan, and Persky. Adjourn MOTION by Commissioner Harris to adjourn. Seconded by Commissioner Scott. Motion carried by unanimous consent. Meeting adjourned at 6:42 pm. Chris Mitchell, Chair ATT Kir n Santelices, Sta f Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison 7800 Golden Valley Road 1 Golden Valley, MN 55427 763-512-2347 1 TTY 763-593-39681 763-512-2344 (fax) 1 www.goldenvalleymn.gov Open Space & Recreation Commission REGULAR MEETING MINUTES 1. Call to Order The meeting was called to order at 5 pm by Mattison. 2. Roll Call city of goldeniolIr�7aley September 23, 2019 — 5 pm Valley Room North Brookview Golden Valley 316 Brookview Parkway S Commissioners present: Roger Bergman, John Cornelius, Max Hyberger, Kelly Kuebelbeck Kimberly Sanberg, Bob Mattison, Matthew Sanders, Dawn Speltz, and Della Daml. Staff present: Rick Birno, Director of Parks and Recreation, and Al Lundstrom, Park Maintenance Supervisor. 3. Agenda changes or Additions None. 4. Approval of July 22, 2019 Minutes MOTION moved by Bergman and seconded by Speltz to approve the July 22, 2019 meeting minutes as amended by Mattison. Motion carried unanimously. 5. Annual Park Tour Commission members boarded a bus for annual park tour. The tour is designed to review 2019 completed park improvement projects and stop at locations for future projects. The 2019 tour included: • Brookview Volleyball Courts • Wesley (north) Field Improvement Project • Medley (Community Garden & Off -Leash Area) • Decola Ponds/Pennsylvania Woods • Isaacson Park Improvements • Scheid Park New Play Structure • Gearty Park Tennis Court Update & Roof Replacement • Stockman Park Basketball Court Replacement This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes July 22, 2019 — 5:30 pm 6. Adjourn MOTION moved by Kuebelbeck and seconded by Sanders to adjourn at 7:40 pm. Bob Mattison, Chair Sheila Van Sloun, Administrative Assistant 2 7800 Golden Valley Road I Golden Valley, MN 55427 [-IY 0� 763-593-3991 P TTY 763-593-3968 1 763-593-8109 (fax) i www.goldenvalleymn.gov golclen Rising TIDES Task Ford September 10, 2019 — 5:15 pm REGULAR MEETING MINUTES Council Conference Room Golden Valley City Hall 7800 Golden Valley Road Call to Order The meeting was called to order at 5:22 pm by Vice Chair Harris. Roll Call Members present: Joelle Allen, Sheri Hixon, Ajani Woodson, Ruth Paradise, and Maurice Harris Members absent: Sam Powers, Melissa Johnson, and Amber Alexander Staff present: Kirsten Santelices, Human Resources Director and Jason Sturgis, Chief of Police Guests: Stephanie Steinwedel, Hennepin County Library Approval of Agenda MOTION by Member Paradise to approve agenda. Seconded by Member Woodson. Motion carried 5-0. Approval of Minutes MOTION by Member Paradise to approve the August 13, 2019 regular meeting minutes as submitted. Seconded by Member Woodson. Motion carried 5-0. Recommendations: Increasing Diversity and Inclusion on Boards, Commissions, and Advisory Groups Vice Chair Harris presented the written recommendations, most of which were recommended as steps to consider implementing immediately. Santelices shared that some of the items required considerations that would make them less immediate. Including, bringing laptops to events, and translating all of the board and commission documents into different languages. Member Paradise recommended adding "review advertisements" prior to posting openings. Chair Allen stated that the Task Force can refer to the recommendations made about "communicating equity with the community." MOTION by Member Woodson to approve the draft recommendations with minor amendments. Seconded by Member Paradise. Motion carried 5-0. New Topic: Community Outreach and Education Initiatives Staff gave an overview of the topic and reviewed the City's current programs and initiatives, as well as the communication efforts. Member Paradise shared that a few individuals from the City visited the Equity Innovation Center and discussed opportunities to build relationships and trust with community members. Member Paradise also stated that a lot of community programs appear to be "top -down" and it would be nice to see more "grass roots efforts." Chair Allen stated that the open forum may provide more insight. The events that the City offers may meet the needs of the community, but communication efforts may need to be altered so that these communities feel that these efforts were designed with them in mind. For example, the City should ensure that topics of safety aren't only tailored to or shared with communities of color. MEETING MINUTES — Rising TIDES Task Force 2 September 10, 2019 Member Paradise shared that a program like "Concerts in the Parks" appear to only bring in "white people" and the City should consider looking at alternative programs. Chief Sturgis was asked to share an opinion on the topic. Chief shared that the City uses community outreach as education opportunities because the public safety department believes that if people understand what the City does, they can build stronger relationships with people in every community. The City also works to be organic with messaging, using current events including crime statistics as to develop messages. Chief shared that sometimes this can make people uncomfortable, but the department continues to look for ways to improve and consider other opportunities. Often, advertising on -site is successful. Member Paradise shared that the neighborhoods used to be more welcoming, and that the City would bring a welcome package. The Task Force discussed opportunities to re -introduce this for new homeowners and renters. The Task Force discussed other opportunities for programming and events to engage diverse communities. Vice Chair Harris shared some of the programs and events that the Human Rights Commission has promoted. Member Paradise shared that there are many more education initiatives that are important within the city, including tenant -landlord responsibilities and protections, and helpful information for new residents who are immigrants. Vice Chair Harris brought up a recent discussion topic at an HRC meeting on Racially Restrictive Covenants. Guest, Stephanie Steinwedel from the Hennepin County Library shared that the library is interested in partnering with the City on this topic. Santelices referenced the community gathering opportunities that member Paradise shared earlier as a result of the visit to the Equity Innovation Center, and asked the Task Force if these efforts should be led by the City or more grassroots. The Task Force agreed that the open forum is a start and that beginning at the City level is great, as it shows that the City is interested in lifting up the community and giving all members a voice. The group agreed that the Task Force should start planning and advertising for the open forum on October 23, 2019. A subcommittee was formed. Subcommittee members include: Member Hixon and Chair Allen. Santelices will email the remaining members to gauge interest. Member Paradise suggested reviewing the Rising TIDES brochure at a future meeting. Adjournment MOTION to adjourn by Member Woodson, seconded by Member Paradise. Motion Carried. Meeting adjourned at 6:16 pm. &,,'530(7275W�7_ Maurice Harris, Vice Chair ATT Kirsten Santelices, Human Resources Director Bassett Creek Watershed Management Commission Minutes of Public Hearing & Regular Meeting Thursday, September 19, 2019 8:30 a.m. Golden Valley City Hall, Golden Valley MN 1. CALL TO ORDER and ROLL CALL On Thursday, September 19, 2019 at 8:30 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.), Chair Prom called the meeting of the Bassett Creek Watershed Management Commission (BCWMC) to order. Commissioners and city staff present: City Commissioner Alternate Commissioner Technical Advisory Committee Members (City Staff) Crystal Dave Anderson Vacant Position Mark Ray Golden Valley Stacy Harwell (Treasurer) Absent Eric Eckman Medicine Lake Clint Carlson Gary Holter Brad Scheib, Susan Wiese Minneapolis Michael Welch (Vice Chair) Vacant Position Liz Stout Minnetonka Absent Absent Chris Long, Sarah Schweiger New Hope John Elder Pat Crough (voting member) Megan Hedstrom Plymouth Jim Prom (Chair) Catherine Cesnik Ben Scharenbroich Robbinsdale Vacant Position Absent Richard McCoy St. Louis Park Absent Absent Erick Francis Administrator Laura Jester, Keystone Waters Engineer Karen Chandler, Barr Engineering Recorder Dawn Pape, Lawn Chair Gardener Legal Counsel Sarah Sonsalla, Kennedy & Graven Presenters/ Guests/Public McKenzie Erickson (Minneapolis), Shahram Missaghi (City of Minneapolis), Ted Hoshal (Medicine Lake Resident), Rachael Crabb (Minneapolis Park and Rec. Board) BCWMC September 19, 2019 Meeting Minutes 2. CITIZEN FORUM ON NON -AGENDA ITEMS None. 3. APPROVAL OF AGENDA MOTION: Commissioner Welch moved to approve the agenda. Commissioner Carlson seconded the motion. Upon a vote, the motion carried 6-0 [Cities of Minnetonka, Robbinsdale, and St. Louis Park absent from the vote.] 4. CONSENT AGENDA The following items were approved as part of the consent agenda: August 15, 2019 Commission meeting minutes, acceptance of the September 2019 financial report, payment of invoices, approval to close Lakeview Park Pond Project and move remaining funds to closed project account. The general and construction account balances reported in the September 2019 Financial Report are as follows: Checking Account Balance $ 564,652.17 TOTAL GENERAL FUND BALANCE $ 564,652.17 TOTAL CASH & INVESTMENTS ON -HAND (09/11/19) $ 4,296,284.06 CIP Projects Levied — Budget Remaining $ (4,449,604.62) Closed Projects Remaining Balance $ 551,059.67 2012-2017 Anticipated Tax Levy Revenue $ 7,330.29 2018 Anticipated Tax Levy Revenue $ 8,770.47 Anticipated Closed Project Balance $ 567,160.43 MOTION: Alt. Commissioner Crough moved to approve the consent agenda. Commissioner Anderson seconded the motion. Upon a vote, the motion carried 6-0, [Cities of Minnetonka, Robbinsdale, and St. Louis Park absent from the vote. 5. PUBLIC HEARING A. Receive Comments on Proposed 2020 CIP Projects: Chair Prom opened the public hearing 8:33. Administrator Jester gave a brief overview of each project and the public was asked for comments. I. Bryn Mawr Meadows Water Quality Improvement Project (BC-5) No comments were made. II. Jevne Park Stormwater Improvement Project (ML-21) Medicine Lake resident, Ted Hoshal, read aloud his letter disapproving of the project. Mr. Hoshal indicated his concern about the cost of the project relative to the project benefits. The letter included thirteen points with Mr. Hoshal's concerns and possible misconceptions that he has heard about the project. Chair Prom and Commissioner Carlson thanked Mr. Hoshal for his comments. Commissioner Carlson stated that and Medicine Lake's project team still support the project, and stated that Mr. Hoshal's comments should be considered as the project is designed. He also mentioned Page 2 of 6 BCWMC September 19, 2019 Meeting Minutes that comments had been sought for a long time and it would have been advantageous to consider these points earlier in the process. Medicine Lake resident (and BCWMC TAC member) Susan Wiese reviewed that the project improves drainage and supplies additional flood storage. She noted that since weather patterns seem to be getting wetter, flood control is important. She noted that adjacent homeowners' properties are already holding water and that the education benefits to the project are worthy. Alternate Commissioner Holter also supported the project adding that a side benefit of the project is also safety —ambulances have historically not been able to access driveways due to flooding. Chair Prom noted that he had concerns regarding potential impacts the project may have on adjacent properties. III. Crane Lake Improvement Project (CL-3) No comments were made. iV. Sweeney Lake Water Quality Improvement Project (SL-8) No comments were made. Chair Prom closed the public hearing at 9:07 a.m. 6. BUSINESS A. Consider Approval of Resolution 19-09 Ordering 2020 Improvements i. Ordering 2020 Improvements ii. Making Findings Pursuant to Minnesota Statutes Section 103B.251 iii. Certifying Costs to Hennepin County iv. Approving Agreement with City of Minnetonka for Construction of Crane Lake Improvement Project (CL-3) Administrator Jester gave an overview of the resolution: to order the projects, designate members responsible for construction, make findings pursuant to MN Statutes 10313.251, certify the costs of the 2020 projects to Hennepin County, and approve an agreement with the City of Minnetonka for construction of the Crane Lake Improvement Project. She noted that agreements with the Minneapolis Park and Rec Board for the Bryn Mawr Project and the City of Medicine Lake will be considered at future meetings as the language in those agreements has not been finalized. Commissioner Welch noted that the Jevne Park Project appears to have many hurdles and residents concerned about the project. He noted the Commission does not "force" a city to implement a project it doesn't deem feasible or appropriate. He indicated that perhaps the project could be ordered and funded in a future year. MOTION: Commissioner Welch moved to approve the resolution without the Jevne Park Stormwater Improvement Project components. Commissioner Harwell seconded the motion. Discussion: Administrator Jester indicated that her recommendation would be to remove the section ordering the Jevne Park Project, if that was desired, but to keep the final levy amount at $1.5 million. She indicated that the $500,000 earmarked for the Jevne Project could be used for the Bryn Mawr or Sweeney Lake projects whose levies are split between 2020 and 2021. After discussion, Commissioner Welch agreed the motion could be removed from consideration. There was no vote on the motion. A discussion about the Jevne project ensued. Commissioner Welch indicated that the Commission has a critical link to the city when it orders a project and if the city and the Commission aren't on the same page, it is concerning. He indicated that he's not convinced that proceeding with the project is appropriate at this time. He stated further that the Commission has other projects that are ready to go. Page 3 of 6 BCWMC September 19, 2019 Meeting Minutes Commissioner Harwell asked about public engagement of the project. Administrator Jester recounted the engagement including two presentations to the city council and one public open house. Commissioner Carlson restated that if the Jevne Park Project moves forward, they can keep Mr. Hoshal's comments in mind by looking at different aspects and possible impacts of the project. He also noted that he generally hears positive comments about the project from the city council and residents. MOTION: Commissioner Harwell moved to approve the resolution as written and continue to negotiate on the Jevne agreement. Commissioner Carlson seconded the motion. There was further discussion about Mr. Hoshal's letter. Commissioner Harwell indicated it is not prudent to explore and analyze each point of contention in the letter because some issues, such as PAHs and chlorides, are not meant to be addressed by the project. Commission Engineer Chandler noted that many of the concerns in the letter were already taken into consideration and that the concerns about impacts to the road were not expressed until after the feasibility study was complete and approved. She noted the project could be delayed to coincide with road reconstruction. Commissioner Carlson stated that the city has taken the issue of the project's potential impact on the road into consideration and is spending separate funds on investigating that situation. He noted the road will be reconstructed in 2-10 years. Commissioner Anderson agreed that the letter from Mr. Hoshal lacked facts and he didn't hear anything that would warrant not moving forward. Regarding the Sweeney Lake Improvement Project, Commissioner Harwell asked for confirmation that lake monitoring will continue after the project in order to measure the project's impacts on the lake. Administrator Jester noted that monitoring will continue. Commissioner Harwell also recommended continuing with resident engagement and keeping the aerators turned off. VOTE: A roll call vote was taken: the cities of Crystal, Golden Valley, Medicine Lake, and New Hope voted for the motion; the cities of Minneapolis and Plymouth voted against. The motion passed on a 4-2 vote. [The cities of Minnetonka. Robbinsdale and St. Louis Park were absent from the vote.l B. Receive Update on Main Stem Bassett Creek Erosion Repair Project (2017CR-M) Liz Stout, TAC member from Minneapolis, summarized the status of the project. She noted construction bids were received in the spring of 2018 with construction slated for the summer of 2018. She indicated that usually these are winter projects, but a significant riparian landowner, Pioneer Paper, requested a construction window of August through September. Ms. Stout reported that before construction could start, they learned that a State Historic Preservation Office (SHPO) permit was needed so the project was delayed for a year. She reported that in July 2019, they met on site with Pioneer Paper representatives and the city's engineers from Barr Engineering to go through access and construction plans. She noted that at the end of August, the City of Minneapolis started ticketing Pioneer Paper for semitrailers that were parked on city streets (an issue unrelated to the stream restoration project). Ms. Stout reported that now Pioneer Paper is no longer willing to partner with the city on this stream project and will not allow access and construction on their property. Ms. Stout recommended that the Commission move forward with the rest of the project, and noted the cost will be about 50% lower and the pollutant removals will go from approximately 27 pounds per year to 19 pounds per year of total phosphorus. There was some discussion about light rail and significant redevelopment coming to this area; about how the creek is very high right now so working in the winter is better for the project; and that some of the railroad corridor passing through this area has been purchased by a developer. There was agreement that the project should move forward even without the Pioneer Paper piece. The city was asked to bring more information back to the next meeting about possible impacts to the construction contract and implications of not installing VRSS along the Pioneer Paper section. C. Consider Approval for West Metro Water Alliance (WMWA) to Contract for Project Coordinator Position Page 4 of 6 BCWMC September 19, 2019 Meeting Minutes Administrator Jester reminded commissioners about the WMWA - a partnership of five local watershed management organizations, including the BCWMC, that works collaboratively on education initiatives. She noted that the BCWMC helps fund WMWA work through an agreement and annual financial contributions and that she regularly attends the monthly WMWA meetings. Administrator Jester reported that she and other WMWA members are requesting the ability to use WMWA Special Project funding to contract with Catherine Cesnik (BCWMC Alternate Commissioner for Plymouth) as a WMWA Project Coordinator. She noted that Ms. Cesnik has been an active participant at WMWA meetings, has interest and expertise in this area of work, and can add a needed level of dedication toward advancing WMWA goals through a contract to work approximately 30 hours per month. Administrator Jester reported that the Commission attorney agrees that conflicts of interest can be avoided by Ms. Cesnik abstaining from Commission votes where WMWA funding or work is being considered. She noted that WMWA is requesting the ability for WMWA's fiscal agent, the Shingle Creek WMC, to enter a contract with Ms. Cesnik. The BCWMC's 2019 education budget includes funding for WMWA, including the amount needed for this position. Commissioner Welch agreed it was a good idea and requested that the Commission be kept apprised of WMWA's work. MOTION: Commissioner Welch moved to approve that the Shingle Creek Watershed Management Commission, acting as the West Metro Water Alliance fiscal agent, contract for a Project Coordinator Position. Commissioner Anderson seconded the motion. Upon a vote. the motion carried 5-0. rThe cities of Minnetonka. Robbinsdale. and St. Louis Park absent from the vote, City of Plymouth abstained from the vote.] D. Discuss Minnesota Association of Watershed District's (MAWD) Annual Meeting Attendance Administrator Jester reported that MAWD's annual conference and board meeting are scheduled for Dec 5 -7 in Alexandria, MN. She noted that program and registration materials are not yet available, however, the Commission should discuss how many delegates might be appointed and/or other commissioners who may wish to attend. She noted that when registration materials are available later this month, there will be a limited number of hotel rooms available so getting an estimate on the number needed would allow her to reserve rooms quickly. Administrator Jester also requested to attend this year's event including the MN Association of Watershed Administrator's meeting on Dec 4th. She indicated the estimated total for her attendance is $650 including registration, two nights lodging, and travel expenses. Chair Prom and Commissioner Harwell indicated their interest in attending. MOTION: Commissioner Welch moved to authorize Administrator Jester to attend the Minnesota Association of Watershed District Conference Dec. 4-7, 2019. Commissioner Anderson seconded the motion. Upon a vote, the motion carried 6-0. [The cities of Minnetonka. Robbinsdale. and St. Louis Park absent from the votel 7. COMMUNICATIONS A. Administrator's Report i. Clean Water Fund Grant Application for Bryn Mawr Meadows Project —The grant application was submitted with a request for $400,000 ii. Commissioner Harwell and TAC Member Wiese volunteered to "table" at the Golden Valley Sustainability Day event on Sept. 29tn iii. North and South Rice Ponds/Sochacki Park - A meeting with a large group of residents, Three Rivers Park District officials and staff, Golden Valley staff and 5 council members, and City of Robbinsdale staff was recently held. At the meeting, Administrator Jester gave a presentation on the 2013 monitoring data from the ponds and results of a 1997 "lake" management plan. The residents are frustrated by the poor water quality, significant algae, and foul smell. Three Rivers Park District is planning to implement water quality improvements in that area and committed to studying the current pond condition next year. Commissioner Harwell stated she wants to stay involved with this issue and was disappointed she wasn't invited to the meeting. Administrator Jester apologized for the oversight. Page 5 of 6 BCWMC September 19, 2019 Meeting Minutes iv. The Flood Control Project deep tunnel inspection is on track for the end of November. Administrator Jester noted she would review previous commission action and discussion on commission tour options. V. The Smart Salting for Property Managers training is scheduled for Tuesday with plenty of room left for attendees! B. Chair i. Chair Prom reported that Dominium is proceeding with the redevelopment project at the Four Seasons Mall site. [Chair Prom departs.] C. Commissioners i. Report on Golden Valley Arts and Music Festival — Commissioner Welch and Alternate Commissioner Holter were there and reported that although foot traffic was lighter than usual, they had great conversations with several people. ii. Commissioner Welch reported that the "Waters of United States rule" is being rolled back and that reporting isn't accurate in the New York Times. He summarized that the changes won't affect the Commission since Minnesota has a robust legal system. D. TAC Members i. Liz Stout introduced Shahram Missaghi, a new Minneapolis TAC member ii. Chris Long is the new assistant city engineer with the City of Minnetonka E. Committees i. Nothing to report F. Legal Counsel i. Nothing to report G. Engineer i. Report on Investigation of Flooding Along South Shore Drive in Plymouth — Engineer Chandler gave a brief overview of the results of the investigation. Ben Scharenbroich with the city of Plymouth will follow through with recommendations from the engineer's technical memo. 8. INFORMATION ONLY (Information online only) A. Administrative Calendar B. CIP Project Updates http://www.bassettcreekwmo.org/projects C. Grant Tracking Summary and Spreadsheet D. Technical Memo on South Shore Drive Flooding E. WCA Notice of Decision, Plymouth F. WCA Notice of Decision, Golden Valley G. WCA Notice of Application — Four Seasons Area, Plymouth 8. ADJOURNMENT MOTION: Commissioner Carlson moved to adjourn the meeting. Commissioner Anderson seconded the motion. Upon a vote, the motion carried 6-0. [The cities of Minnetonka. Robbinsdale, and St. Louis Park absent from the vote. The meeting adjourned at 10:31 a.m. Signature/Title Date Signature/Title Date Page 6 of 6 city of EXECUTIVE SUMMARY lden walle Citygo .� - Administration 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. D. 2020 City Calendar and Meeting Dates Prepared By Tomas Romano, Assistant to the City Manager's Office Summary Annually in November, the City Council approves the calendar for the upcoming year. Historically, the City calendar has included Rosh Hashanah and Yom Kippur as well as City observed holidays. Listed below are the meeting dates that have been moved to accommodate conflicts: ■ Tuesday, March 3 Council meeting (Presidential Nomination Primary) moved to Wednesday, March 4. ■ Tuesday, August 4 Council meeting (Minnesota Night to Unite) moved to Wednesday, August 5. ■ Tuesday, August 11 Council Manager meeting (Primary Elections) moved to Wednesday, August 12. ■ Tuesday, November 3 Council meeting (Election Day) moved to Wednesday, November 4. Financial Or Budget Considerations Not applicable Recommended Action Motion to approve 2020 dates for Council Calendar. Supporting Documents • 2020 Council Calendar (12 pages) ■ Council meetings ■ Council Manager meetings ■ Religious holidays observed ■ 2020 elections ■ HRA meetings ■ HRA work sessions ■ Minnesota Night to Unite ■ Council strategic planning meeting ■ Annual joint Council/Board meeting ■ Annual Board and Commissions Appreciation Dinner January 2020 December '19 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February'20 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 29 11 1 F2 3 4 New Year's Day 8 5 6 7 13 14 9 10 11 12 15 16 17 18 Council Manager Meeting 20 21 19 22 23 24 25 Martin Luther King Day UMMM HRA Meeting 26 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ February 2020 Sunday Monday Tuesday 2 z 16 23 3 1 4 1 5 10 11 12 Council Manager Meeting 17 18 19 Presidents' Day W 0 13 F 24 25 26 27 Annual Joint Council/Board Meeting Notes January '20 1 March '20 S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 7 5 6 7 8 9 10 11 8 9 10 11 12 13 14 12 13 14 15 16 17 18 15 16 17 18 19 20 21 19 20 21 22 23 24 25 22 23 24 25 26 27 28 26 27 28 29 30 31 29 30 31 Friday Saturday 31 1 7 1 8 21 1 22 28 1 29 Calendar Templates by Vertex42 //www.vertex42.com/calendars/ February'20 April'20 S M T W T F S S M T W T F S March 1 1234 2 3 4 5 6 7 8 5 6 7 8 9 10 11 9 10 11 12 13 14 15 12 13 14 15 16 17 18 16 17 18 19 20 21 22 19 20 21 22 23 24 25 23 24 25 26 27 28 29 26 27 28 29 30 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Council Manager Meeting HRA Work Session ' 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ March'20 May'20 - S M T W T IFS SMTWT IFS 1 2 3 4 5 6 7 1 2 April 2020 8 9 10 11 12 13 14 3 4 5 6 7 8 9 15 16 17 18 19 20 21 10 11 12 13 14 15 16 22 23 24 25 26 27 28 17 18 19 20 21 22 23 29 30 31 24 25 26 27 28 29 30 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 29 30 31 1 2 3 4 5 6 7 8 13 14 15 9 10 11 12 16 17 18 Council Manager Meeting 20 21 22 19 23 24 25 26 27 28 29 30 1 2 Notes Calendar Templates by Vertex42 s://www.vertex42.com/calendars/ April '20 June '20 May 2020 S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 28 29 30 Sunday Monday Tuesday Wednesday 29 Thursday Friday 1 Saturday 2 3 4 5 6 7 8 9 12 Council Manager Meeting 10 11 13 14 15 16 17 18 25 Memorial Day 19 20 21 22 23 24 26 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ May'20 July'20 June 2020 S M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 31 1 2 8 9 3 4 5 6 7 10 11 12 13 Council Manager Meeting ` HRA Work Session 15 16 14 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ June '20 July 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 August '20 IF S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sunday 28 Monday Tuesday Wednesday 1 Thursda 2 71ndepenclece 3 Day (observed) 10 17 Saturday 4 Independence Day 11 18 5 6 7 8 9 14 Council Manager Meeting 21 12 13 15 16 19 20 22 23 24 25 26 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ July'20 September '20 August 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Sunday 26 Monday Tuesday Wednesday Thursday Friday 31 Saturday 1 2 3 4 5 6 7 8 12 Council Manager Meeting 19 9 10 11 13 14 15 16 17 18 20 21 22 23 24 25 26 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ W August '20 October '20 eptember S M T W T F s S M T W T F S 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 su si Sunday Monday Tuesday Wednesday Thursday Friday 30 1 7 8 2 3 4 11 5 6 9 10 12 Labor Day Council Manager Meeting IHRA Work Session 13 14 15 18 16 17 19 Rosh Hashanah ends Rosh Hashanah begins (sunset 20 21 22 23 24 25 26 27 28 29 Yom Kippur begins Yom Kippur ends (nightfall) 5 Notes 30 Calendar Templates by Vertex42 s://www.vertex42.com/calendars/ September '20 November '20 October 2020 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 Sunday 27 Monday Tuesday Wednesday Thursday 1 Friday 2 Saturday 3 4 5 6 7 8 9 10 13 Council Manager Meeting 20 11 12 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ MOctober '20 December '20 SMTWTFS SMTWTFS N 1 2 3 1 2 3 4 5 O v mr 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 Sunday 1 Monday Tuesday 2 3 9 10 Council Manager Meeting 16 17 23 24 30 Wednesday 4 Thursday 5 Friday 6 Saturday 7 11 Veterans Day 8 12 13 14 15 18 25 19 26 Thanksgiving Day 20 21 27 28 day after Thanksgiving Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ 22 29 Notes November '20 January '21 December 2020 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 29 30 1 7 8 2 3 4 5 6 9 10 11 12 Council Manager Meeting ` HRA Work Session 14 15 13 16 17 24 18 25 19 20 21 22 23 26 Christmas Eve Christmas Day 27 28 29 30 31 Notes Calendar Templates by Vertex42 https://www.vertex42.com/calendars/ city of EX1:C1-JT11►F SUMMARY ldengo .� Administration wall� City 763-593-8006 / 763-593-8109 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. E. Amendment to Organization Structure Prepared By Tim Cruikshank, City Manager Kirsten Santelices, Human Resources Director Summary Pursuant to City Code, section 2-98, the departments of the City are established by the City Council, in consultation with the City Manager, by resolution. The City is currently organized into the following departments: • Administrative Services • Fire • Police • Parks & Recreation • Physical Development Under the current structure, the Human Resources Director, Communications Director and City Attorney report to the City Manager but are not formally part of any of the established departments. The City Manager recommends formalizing this reporting structure by adding the following departments: • Human Resources • Communications • Legal To ensure organizational efficiencies the City Manager also recommends adding a new department called the Public Works Department. Financial Or Budget Considerations Refer to agenda item 3. F. Recommended Action Motion to adopt Resolution amending City Departments to add the following departments: Communications, Human Resources, Legal, and Public Works. City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 Supporting Documents • City Organizational Chart by Department (1 page) • Proposed Organizational Chart by Department (1 page) • Resolution amending City Departments (1 page) Organization Chart by City Departments Board of Zoning Environmental Appeals Commission Administrative Services Department Citizens of Golden Valley City Council/ HRA Civil Service Human Rights Planning Human Services Commission Commission Commission Fund City Manager Bond Consultant City Attorney Park & Recreation Police Department Fire Department Department City Of Nr golden valley Open Space & Envision Connection Recreation Commission Project Board Physical Development Department Organization Chart Citizens of Golden Valley City Council/ HRA City Clerk City Manager Administrative Communications Fire Human Resources Legal Services Boards and Commissions Board of Zoning Appeals Civil Service ommission Environmental Commission Human Rights Commission Human Services Commission Open Space & Recreation Commission Planning Commission Parks & Physical Police Public Works Recreation Development RESOLUTION NO. 19-60 RESOLUTION AMENDING CITY DEPARTMENTS WHEREAS, the Golden Valley City Code Section 2-98(a) states "The City Council shall by resolution establish, amend, and revise the departments of the City, in consultation with the City Manager"; and WHEREAS, the City's organizational structure is currently comprised of the following departments: • Administrative Services • Fire • Police • Parks & Recreation • Physical Development ; and WHEREAS, the City Council and City Manager agree that the City will realize organizational efficiencies by adding the following new departments: • Human Resources • Communications • Legal • Public Works THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby establishes the City Departments of: Human Resources, Communications, Legal, and Public Works pursuant to City Code Section 2-98(a). Adopted by the City Council of Golden Valley, Minnesota this 1911 day of November 2019. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk ciQ0 EXECUTIVE SUMMARY �� � , .golden Administrative Services va 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. F. Amending 2019 General Wages and Salaries for Reclassifying Two Positions and 2019 Budget Amendment Prepared By Sue Virnig, Finance Director Kirsten Santelices, Human Resources Director Summary Since the approval of the 2019 Budget on December 4, 2018, a proposed change in organization structure and the increase of responsibilities to a position within the Police department has led to the proposed promotion of two staff members: • The Public Works Maintenance Manager will be promoted to Public Works Director and will be a department head within the City. As a result, an increase in wages is proposed to reflect this change. • An Administrative Assistant will be promoted to Police Operations Supervisor. This position will supervise the Community Service Officers and have additional responsibilities. As a result, the position will become exempt and an increase of wages is proposed. Upon approval by City Council, the changes in position will be effective on November 25, 2019. The impact to the 2019 budget is minimal. Adjustments to the 2020 budget will be made if necessary. Financial Or Budget Considerations The reflection on the 2019 budget is $1,880. Recommended Action Motion to adopt Resolution amending 2019 General Wages and Salary for Two Reclassifications and 2019 Budget Amendment. Supporting Documents • Resolution Amending 2019 Wages and Salaries for Two Reclassifications and 2019 Budget Amendment (1 page) RESOLUTION NO. 19-61 RESOLUTION AMENDING THE 2019 GENERAL WAGES AND SALARY FOR TWO PERSONAL RECLASSIFICATIONS AND 2019 GENERAL FUND BUDGET WHEREAS, in 2018, the 2019 Budget was adopted on December 4, 2018, with Resolution 18-78, and amended on April 1 with Resolution 19-23 and August 20, 2019 with Resolution 19-45; and WHEREAS, in 2019, the need for two personnel reclassifications with the promotion of Public Works Maintenance Manager to Public Works Director and the promotion of one Police Administrative Assistant to Police Operations Supervisor; and BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the salaries of the following positions will start on November 25: EXEMPT Step 1 Step 2 Step 3 Step 4 Step 5 Public Works Director $115,422 $120,918 $126,414 $131,911 $137,407 Police Operations Supervisor $60,215 $63,082 $65,949 $68,817 $71,684 BE IT FURTHER RESOLVED by the City Council of the City of Golden Valley, Minnesota this amendment allocates Fund Balance to those expenditures for each area outlined below, and DIVISION DESCRIPTION AMOUNT Expenses 022 Police Administration $935.00 Department(1162.6110) 047 Street Maintenance Department $945.00 (1440.6110) Fund Balance 1 880.00 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2019 Amended General Fund Budget is hereby given final approval. Adopted by the City Council of Golden Valley, Minnesota this 19t" day of November, 2019. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city of EXECUTIVE SUMMARY goldenio,Ph sical Develo ment val e y P 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. G. Authorize Preliminary Design Work for 2021 Pavement Management Program 1. Ordering Preparation of Feasibility Program 2. Approve Professional Services Agreement Prepared By Jeff Oliver, PE, City Engineer R.J. Kakach, PE, Assistant City Engine Summary The proposed 2021 Pavement Management Program (PMP) includes the reconstruction of approximately 1.33 miles of local streets in the northwest corner of the City. The streets included in the proposed project includes: 2021 PMP Aquila Avenue North from Duluth Street to 23rd Avenue North Zealand Avenue North from Duluth Street to 23rd Avenue North Xylon Avenue North from Westbend Road to 23rd Avenue North Duluth Street from West cul-de-sac to Wisconsin Avenue North Westbend Road from Zealand Avenue North to Wisconsin Avenue North Winnetka Heights Drive from Zealand Avenue North to Xylon Avenue North The project administration for the 2021 PMP will be performed by City staff. Staff requested a letter of proposal from the consulting engineering firm of Short Elliott Hendrickson, Inc. (SEH) to perform the preliminary project design, including survey, geotechnical review and recommendations, traffic and water resource engineering, public participation, and the preparation of project plans, specifications and bidding documents. The estimated cost to perform these services for the project is not to exceed $388,100 as outlined in the October 25, 2019 letter of proposal. The anticipated schedule for these projects is as follows: Order Feasibility Report November, 2019 Preliminary Survey Work Fall 2019 First Project Open House Spring 2020 Duluth Street Sidewalk Open House Summer 2020 Second Project Open House Fall 2020 City Council Regular Meeting City of Golden Valley November 19, 2019 Public Hearing Project Bidding Construction Complete Construction Executive Summary Winter 2020 January 2021 Summer 2021 Fall 2021 NOTE: The City may hold in additional open house for residents and property owners on Duluth Street to provide information on the Duluth Street sidewalk portion of the project. Financial Or Budget Considerations Funding for this project is included in the 2020-2029 Capital Improvement Pogrom. Streets, Water and Sanitary Sewer and Storm Water. Recommended Action Motion to adopt Resolution ordering preparation of the Feasibility Report for the 2021 Pavement Management Program. Motion to authorize the Mayor and City Manager to execute the 2021 Pavement Management Program Professional Services Agreement with Short Elliott Hendrickson, Inc. in the form approved by the City Attorney to perform preliminary project design for the 2021 Pavement Management Program in an amount not to exceed $388,100. Supporting Documents • Project Location Map (1 page) • Resolution ordering Preparation of Feasibility Report for the City Improvement Project #21-01 2021 Pavement Management Program (1 page) • Letter of Proposal from SEH, Inc. dated October 25, 2019 (10 pages) � (1) � R a N N � A I� x T723rd Ave N Z Qz > Winnetk MUM--1 > a a ye z V I— NOW R 0 r N F end Rd �ngrijith St - Patsy Ln CIP Streets Q M 2021 1.33 miles local Print Date: 10/29/2019 e Sources: 2021 Hennepin County Surveyors Office for PMP Property Lines (2019) &Aerial Photography (2018). City of Golden Valley for all other layers. 0 125 250 500 Feet RESOLUTION NO. 19-62 RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR CITY IMPROVEMENT PROJECT #21-01 2021 PAVEMENT MANAGEMENT PROGRAM WHEREAS, it is proposed to reconstruct the streets listed below and to assess the benefited properties pursuant to Minnesota Statutes Chapter 429 for the following streets: 2021 PMP Aquila Avenue North from Duluth Street to 23rd Avenue North Zealand Avenue North from Duluth Street to 23rd Avenue North Xylon Avenue North from Westbend Road to 23rd Avenue North Duluth Street from West cul-de-sac to Wisconsin Avenue North Westbend Road from Zealand Avenue North to Wisconsin Avenue North Winnetka Heights Drive from Zealand Avenue North to Xylon Avenue North NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with some other improvements, and the estimated cost of the improvements as recommended. Adopted by the City Council of Golden Valley, Minnesota this 19t" day of November, 2019. Shepard M. Harris, Mayor ATTEST: Kristine A Luedke, City Clerk A. SEH Building a Better World for All of Us' October 25, 2019 RE: City of Golden Valley 2021 Pavement Management Program City Project Number 21-01 Mr. Jeff Oliver, PE City Engineer City of Golden Valley 7800 Golden Valley Rd. Golden Valley, MN 55427 Dear Jeff: Thank you for the opportunity to provide professional services to the City of Golden Valley for the reconstruction of streets and utilities in the 2021 Pavement Management Program (PMP). The City is requesting a scope of work that includes preliminary design, Feasibility Report preparation, final design, plan preparation and bidding services. This letter serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. BACKGROUND The City of Golden Valley proposes to reconstruct approximately 1.33 miles of streets in the neighborhood located northeast of the General Mills Research Nature Area in the northwest part of the City. The project is generally bounded by Aquila Avenue North on the West, Wisconsin Avenue North on the East, Duluth Street on the South, and 23rd Avenue North on the North. The following streets are included in the project: • Aquila Avenue North, Duluth Street to 23rd Avenue North • Zealand Avenue North, Duluth Street to 231 Avenue North • Xylon Avenue North, Westbend Road to 231d Avenue North • Duluth Street, west cul-de-sac to Wisconsin Avenue North • Westbend Road, Zealand Avenue North to Wisconsin Avenue North • Winnetka Heights Drive, Zealand Avenue North to Xylon Avenue North Public utilities such as water, storm sewer and sanitary are present in the existing right-of-way. Based on our discussion with City staff at the recent scoping meeting, we understand the City would like to replace all the existing water main given the history and frequency of water main breaks. The need for improvements to other existing public and private utilities will be identified as the project progresses; however, the extent of rehabilitation required will not be known until after the preliminary design phase. SCOPE OF WORK Preliminary Survey SEH will provide preliminary survey services for the streets included in the project area. The proposed survey work includes setting horizontal and vertical control points, locating available property corners and monuments, and performing a topographic survey of the right-of-way corridor throughout the project area. Engineers I Architects 1 Planners 1 Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee -owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Jeff Oliver, PE October 25, 2019 Page 2 In addition, SEH will perform structure surveys of the existing sanitary sewer and storm sewer structures in the project area. Prior to performing the topographic survey, SEH will request Gopher State One Call field markings for public and private utilities for inclusion in the project base map. Meetings/Project Communication We propose to attend a kick off meeting with Public Works staff at the beginning of the project. The purpose of this meeting will be to plan the public process, review the scope and schedule, receive direction and assign tasks. Six design progress meetings have been included in the scope to be conducted during the design phases of the project. In addition, we have included staff time for the following additional meetings during the design process: • One on -site drainage walk-through with City staff to review existing conditions and preliminary design • One on -site private utility meeting prior to GSOC field markings to review the project area • Two private utility coordination meetings to review the proposed improvements and identify potential conflicts with their facilities • Two special design issues meetings for potential issues that may arise throughout the project design process • One meeting with City staff to review City comments on draft bidding documents Public Involvement The public involvement approach to this project is expected to be similar in nature to those followed in previous City PMP projects. SEH staff plans to attend two evenings of open house format meetings. This typically includes one meeting at the beginning of the project design and one meeting after the preliminary design is complete. In addition, SEH will provide aerial exhibits of the project area containing topographic survey data and parcel information at the public involvement open house. The proposal also includes staff time to perform updates to and print the display boards used for the neighborhood meetings. Scott Haupt, Project Manager, Justin Bergerson, Project Engineer will attend the open houses We have also included time for SEH staff to attend two separate meetings with Duluth Street residents to review potential street width and sidewalk improvements. Our proposal also includes time to prepare for and attend the public hearing, should City staff request SEH's attendance. Geotechnical Street Analysis and Report Geologically, the majority of the streets exist in Des Moines Lobe till, which typically consists of sandy lean clay or clayey sand. Soils are anticipated to closely resemble the soils in the 2020 PMP project. SEH has obtained a price quote from a Northern Technologies, LLC (NTI) to perform soil boring drilling and lab testing services and we have included NTI's fee in our proposal. The drilling program consists of nine soil borings drilled to a penetration depth of approximately 15 feet, at approximately 400-foot intervals along the streets. Our geotechnical engineers will provide the geotechnical boring coordination, evaluation and technical assistance with the project. SEH will coordinate the boring locations and material testing program with NTI. Staff will review the subsurface materials and borings, identify potential problems, develop an additional boring program (if necessary), and make subgrade and pipe bedding recommendations based upon the information that's available. The recommendations will be summarized in a memo for the City's information and project file. Any debris or potentially contaminated material discovered will be handled separately from this scope of work. Jeff Oliver, PE October 25, 2019 Page 3 Sidewalks and Trails The City's Existing and Proposed Bikeways and Sidewalks 2040 Comprehensive Plan identifies a future sidewalk on Duluth Street, which would connect to the existing trail west of Duluth Street and extend east to Wisconsin Avenue North. The location of the proposed sidewalk will be determined during the design process. A future extension of the sidewalk on Duluth Street is also planned with the 2023 PMP which would eventually extend the sidewalk east to Winnetka Avenue North. Neighborhood Traffic Study and Intersection Improvements To address resident concerns regarding the effect of potential street width changes, SEH will collect existing speed and traffic volume data at up to six locations within the 2021 PMP project area between 23rd Avenue North and Duluth Street, plus on each of the four segments of Duluth Street between Aquila Avenue North and Winnetka Avenue North. SEH will compare operating conditions on each of these streets to similar streets that have been previously improved within Golden Valley to identify similarities and differences in operating characteristics for motorized and non -motorized users. The neighborhood traffic study will include a review of national and/or locally published reports on the effects that street width has on neighborhood livability. All findings will be documented in a memorandum which will be utilized to inform the proposed street design. SEH will also review the intersection geometrics and evaluate the potential options for improvements. Preliminary Design and Feasibility Report Preparation Once field work has been completed, SEH will perform preliminary street and utility design for the project area. Roadway alignments and profiles will be reviewed and optimized for drainage, storm sewer added as needed, and driveway grades reviewed and improved where feasible. Based on discussion at our recent scoping meeting with City staff, we understand the City would like to replace the existing water main and line the sanitary sewer main as in past projects. We assume that the proposed improvements will result in either a net no -gain, or a net reduction of the existing impervious surface area and would thus be exempt from Minnesota Pollution Control Agency's (MPCA) permanent stormwater management requirements. It is also assumed that the proposed improvements would be exempt from Bassett Creek Watershed Management Commission's (BCWMC) permanent stormwater management requirements due to the linear nature of the project and assumed no gain in impervious surface area. Therefore, no staff time is included in the proposal for design of any permanent stormwater management features. Our proposal does include time to prepare the Erosion and Sediment Control Permit that would be required by BCWMC for the proposed improvements. Sixty percent plans will be submitted for City review at the completion of preliminary design. SEH will prepare and submit a Feasibility Report and preliminary engineer's estimate for the proposed improvements for the City's review. Final Design, Plan Preparation and Bidding Assistance SEH will perform final design and prepare plans, specifications, and an updated Engineer's Estimate for for the City's review and approval. We anticipate including bid alternates for grouting or installing wye liners at each sanitary sewer service location as in past projects. Once approved, bidding documents would be uploaded for contractors to review and prepare their bids. SEH staff would assist in answering questions from prospective bidders and issue addenda to clarify the bidding documents if necessary. PROJECT TEAM We are proposing a team with Scott Haupt as the Project Manager and Justin Bergerson as the Project Engineer, providing preliminary and final design along with technical production work. Hector Flores will provide the geotechnical analysis and evaluation for the streets and utilities included in the project area. Design of drainage improvements and coordination with Bassett Creek Watershed Management Jeff Oliver, PE October 25, 2019 Page 4 Commission (BCMWC) will be performed by Emily Erdahl. Mike Kotila will provide oversight of traffic and pedestrian improvements and attend meetings as needed. In addition, SEH has a team of technical experts in other disciplines that may be called upon to provide assistance and/or attend meetings as issues arise. SCHEDULE If approved, we expect to begin working on the preliminary survey and structure surveys as soon as the contract is signed and utility field markings have been completed. The subsurface soils investigation field work and survey would begin this fall. We expect the first open house would be held in the spring of 2020, the second open house in the fall of 2020, the feasibility report anticipated for fall/winter of 2020, public hearing in winter 2020, with final design and plans following. Bidding would likely occur in January or February 2021. COMPENSATION SEH proposes to be compensated for the scope of work proposed in the Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including reproductions, mileage and equipment. We have estimated the services described above to cost a total of $388,100. The person/hour task budgets for each phase of the work are attached. The summary of engineering services is as follows: Preliminary Survey $ 32,800 Geotechnical Services and Drilling $ 22,100 Meetings and Public Involvement $ 67,500 Preliminary Design & Feasibility Report $ 118,700 Final Design & Bidding Document Preparation $ 147,000 Estimated Engineering Fees $ 388,100 This agreement is an understanding of the project to date. If this document satisfactorily sets forth your understanding of our agreement, please sign in the space below and return one copy to our office. We look forward to working with you, your staff and the community on this project, and appreciate the opportunity to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. ��;�tyuoo. usan 'J4016( v 416;6- M. Mason, PE Scott D. Haupt, PE Sr. Project Manager Project Manager Approved this day of 12019 City of Golden Valley, Minnesota By: s:\fj\g\goldv\common\proposals\2021 pmp\letter agreement 2021 pmp.docx -0 _ F ZA6> 2p3 rd Aue ! a �' Ao SIP Elg�Hp. J& ? ►; _ a� o s% o j ,,.Y - + , T' fA t �,,�'.Q 1_`- � t �4�. � 4 �' � �,,,,►��` _� �� f-�. �-r; Nam- ��� x �.'-- � ° Duluth St � I i A. T" Legend 2021 PMP Project Area 4►� 300 150 0 300 Feet 535 VADNAIS CENTER DR. City Of City Project No. 21-XX 10/01/2019 PROJECT LOCATION EXHIBIT ST. PAUL, MN 55110 PHONE: (651) 8-816 00 FAX: (888) 908-8166 golden Map by: jbergerson Projection: Henn County Source: SEH, Hennepin County, 2021 PMP N O. TF: (800) 325-2055 S E H valley ounty, City of Golden Valley www.sehinc.com GOLDEN VALLEY, MINNESOTA This map is neiMer a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is b be usetl for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are ,,,, free, and SEH does not represent Mat the GIS Dab can be used for navigational, tracking, or any ,M,, purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic f"W res. The user of this 2021 PMP City of Golden Valley City Proj. No. 21-01 2021 PMP - Preliminary Survey & Data Collection Deliverables: Original Survey Data, Structure Survey Data, Gopher State One Call Mapping Task A. Data Gathering Project Manager Tech GIS Tech Lead Tech Land Surveyor Survey Crew Chief Obtain Photos of Project Area 4 Horizontal Control 8 Vertical Control 12 Comer/Monument Search 12 Topo-Profile-Cross Sections 72 GSOC Request for Field Markings 1 4 Structure Surveys 20 4 20 Reduce Survey Data 4 6 Coordination 2 5 Survey Soil Borings 4 Travel 20 Locate Marked Utilities 16 Total hours 214 31 241 41 81 5 �170 Project labor cost this phase Equipment charges Mileage Survey Truck and Equipment Total nroiect cost this task Unique components or assumptions: Topographic survey & field work assumed to occur in Fall 2019. $26,200 $400 $6,200 $32,800 10/25/2019 11:15 AM 1 of 5 S:\FJ\G\Goldv\Common\proposals\2021 PMP\2021 PMP Design Proposal.xls 2021 PMP City of Golden Valley City Proj. No. 21-01 2021 PMP - Geotechnical Services Deliverables: Geotechnical Report, Recommendation! Task A. Geotechnical Investigation Sr. Project Manager Project Manager Sr. Geotech Engineer Geotech Engineer Project Engineer Lead Tech Admin Coordination with Drilling Company 2 4 2 2 Staking and Utilities Clearance Coordination 4 Drill Soil Borings & Lab Testing (Subconsultant) 2 Review Soil Samples & Assign Lab Tests 4 Review Final Boring Logs 4 B. Geotechnical Evaluation Subgrade Recommendations 8 Utility Recommendations 8 Geotechnical Report 4 20 8 8 Feasibility Report Support 4 Meetings (Internal & External) 16 Plans and Specification Support 1 4 4 8 Total hours 1171 11 61 81 821 21 81 10 Project labor cost this phase $15,900 Equipment charges Mileage $100 Other/subs $6,100 Total nroiect cost this task $22,100 Unique components or assumptions: Drilling and laboratory testing will be subcontracted. Includes time for various geotechnical reviews for project features (roadway connections, etc.) Any debris impacted or ptentially contaminated material discovered will be handled separately from this scope of work 10/25/2019 11:15 AM 2 of 5 S:\FJ\G\Goldv\Common\proposals\2021 PMP\2021 PMP Design Proposal.xls 2021 PMP City of Golden Valley City Proj. No. 21-01 2021 PMP - Meetings & Public Involvement Deliverables: Public Involvement Meetings, Exhibits, Design Coordination Meetings Task A. Public Involvement Traffic Engineer Sr. Project Manager Water Resource Engineer Project Manager Graphic Designer Project Engineer Admin Public Hearing 4 Council Workshop 4 Project Area Neighborhood Open House (2 meetings) 12 121 2 Additional Duluth Street Neighborhood Meetings (2 meetings) 8 16 16 2 B. Design Coordination Meetings Preliminary Design (3 meetings) 2 4 16 24 24 4 Final Design (3 meetings) 4 16 24 24 4 On -Site Drainage Design Walk-thru (1 meeting) 8 8 On -Site Private Utility Meet (1 meeting) 4 2 Private Utility Design Meeting (2 meetings) 8 8 Special Design Issues Meeting (2 meetings) 4 4 4 16 8 Plan and Specification Review (1 meeting) 4 8 C. Prepare Exhibits Council Workshop/Public Hearing 8 8 Open Houses - Aerial Exhibits 6 8 Presentation Boards 4 16 8 Traffic Meetings 4 4 8 2 Duluth Street Width & Sidewalk Options 8 16 Design Meetings 16 16 2 Total hours 442 22 8 36 170 161 1741 16 Project labor cost this phase $65,500 Equipment charges Mileage $1,500 Reproductions $500 Total proiect cost this task $67,500 Unique components or assumptions: Estimate includes revisions and printing of all presentation boards & providing City copies of all all boards & various exhibits illustrating technical supporting information 10/25/2019 11:15 AM 3 of 5 S:\FJ\G\Goldv\Common\proposals\2021 PMP\2021 PMP Design Proposal.xls 2021 PMP City of Golden Valley City Proj. No. 21-01 2021 PMP - Preliminary Design and Feasibility Report Preparation Deliverables: l lxl7 Exhibits for Report, Preliminary Design Sketches and Layouts, Feasibility Report, Preliminary Costs Task A. Preliminary Basemap Sr. Project Manager Water Resources Engineer ProjectManager Project Engineer Lead Tech Traffic Engineer Admin Information gathering (GIS information, record plans, plats, etc.) 4 12 Gopher State One Call coordination (obtain maps, draw into basemap) 2 16 Preliminary basema in (streets, utilities, R/W, etc.) 2 20 16 Review photos and identify landscape features 21 30 B. Preliminary Roadway Design Prepare preliminary Typical Sections 4 12 Horizontal and geometric design 10 24 8 Alignments and profiles 12 20 80 Cross sections and earthwork 16 40 Preliminary construction limits 8 12 4 Impacts evaluation 8 16 C. Preliminary Drainage Design Identify preliminarydrainage areas 24 4 Preliminary storm sewer design 48 6 24 D. Subwatershed Study Review opportunities for storm water treatment 16 8 E. Traffic Studies Traffic volume and speed measurements at up to 6 locations on neighborhood streets. 12 2 Traffic volume andspeed measurements at up to 4 locations along Duluth Street. 8 2 Research the effect of street width on neighborhood liveability and safety 1 2 6 Prepare a memorandum to document volume, speed, liveability and safety findings 2 4 8 Develop & review sidewalk options along Duluth Street 8 16 12 F. Preliminary Utility Design Sanitary sewer 81 24 8 Water Main 8 24 8 G. Prepare Feasibility Report Prepare Draft Report 4 6 4 24 2 8 Prepare preliminary cost estimate 2 12 40 8 Prepare Report exhibits 6 24 Coordination with City 4 8 8 Address City comments & finalize Report 21 8 12 4 Total hours 856 121 94 146 3521 2041 401 8 Project labor cost this phase $118,100 Equipment charges Mileage $100 Reproductions $500 Total aroiect cost this task $118 700 Unigue components or assumptions: Scope of work for traffic will be determined by preliminary studies and investigations 10/25/2019 11:15 AM 4 of 5 S:\Ff\G\Goldv\Common\proposals\2021 PMP\2021 PMP Design Proposal.xls 2021 PMP City of Golden Valley City Proj. No. 21-01 2021 PMP - Final Design & Plan Preparation Deliverables: 11"W" Plans and Specifications for Review and Permit Applications, Plans and Specifications for Bidding, Engineers Estimate Task A. Detail Design (Roadway) Sr. Project Manager Water Resource Engineer Project Manager Lead Tech Project Engineer Staff Engineer Admin Finalize typical sections 1 4 8 Finalize horizontal and geometric design 6 8 16 Finalize centerline and cub profiles 8 8 16 Final cross sections including construction limits 1 8 161 24 Intersection Design 8 40 B. Final Drainage Design Prepare final storm sewer design 16 8 12 40 C. Plan Preparation Title Sheet (1 sheet) 1 6 Statement of Estimated Quantities (4 sheets) 2 4 8 General Notes & Earthwork Summary 1 81 4 8 Details (10 sheets) 2 2 4 12 Typical Sections (2 sheets) 2 4 12 Tabulations (10 sheets) 8 8 16 60 SWPPP & Erosion Control/Turf Establishment Sheets (8 sheets) 4 4 6 24 Alignment Plan 1 12 Intersection Details & Ped Rarup, Details (6 sheets) 4 8 16 Grading Sheets, Plan and Profile (12 sheets) 12 8 24 40 Utility Sheets, Plan and Profile (12 sheets) 121 8 24 40 Storm Sheets, Plan and Profile (12 sheets) 12 8 24 40 Cross Sections (50 sheets) 12 24 8 40 Design coordination with City 12 8 Address City comments 4 16 8 D. Engineers Estimate / Quantity Takeoff 4 8 16 60 E. Prepare Specification 8 4 16 40 16 F. Permit Preparation / Agency Coordination Prepare permit applications (BCWMC Erosion Control & Sediment, Dept. of Health) 12 4 12 G. Review Coordination 8 12 6 H. Bidding Assistance Respond to Contractor Questions 8 4 Prepare Addenda 8 4 4 Total hours 1136 20 38 184 136 230 502 20 Project labor cost this phase $142,100 Miscellaneous charges Reproductions $3,200 Permit Fees (BCWMC, MDH) $1,700 Total oroiect cost this task 14$ 7,000 10/25/2019 11:15 AM S:\F7\G\Goldv\Common\proposals\2021 PMP\2021 PMP Design ProposAxls ciQ0 EXECUTIVE SUMMARY golden, Administrative Services vaii- 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. G. 3. Financing of City's 2021 Pavement Management Program Prepared By Sue Virnig, Finance Director Summary The following resolution will allow the city to be reimbursed for expenditures related to the 2021 City Pavement Management Program. This reimbursement agreement will allow the City to make expenditures for this project and then be reimbursed by the bond proceeds when issued. The set sale time will be after the construction bids are received for the project. Financial Or Budget Considerations The consideration of this agenda item will allow bond proceeds to pay for any allowed expenditure for the 2021 Pavement Management Program from this date forward. Recommended Action Motion to adopt Resolution Relating to the Financing of City's 2021 Pavement Management Program; Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code. Supporting Documents • Resolution Relating to the Financing of City's 2021 Pavement Management Program; Declaring the Official Intent to Reimburse Certain Capital Expenditures of the Project from the Proceeds of Tax - Exempt Bonds and Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code (3 pages) RESOLUTION NO. 19-63 RESOLUTION RELATING TO THE FINANCING OF THE CITY'S 2021 PAVEMENT MANAGEMENT PROGRAM; DECLARING THE OFFICIAL INTENT TO REIMBURSE CERTAIN CAPITAL EXPENDITURES OF THE PROJECT FROM THE PROCEEDS OF TAX-EXEMPT BONDS AND ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE WHEREAS, the Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (the "Reimbursement Regulations") under the Internal Revenue Code of 1986, as amended (the "Code"), providing that proceeds of tax-exempt bonds used to reimburse prior capital expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City of Golden Valley, Minnesota, municipal corporation and a political subdivision of the State of Minnesota (the "City"), expects to incur certain expenditures that may be financed temporarily from sources other than tax-exempt bonds, and later reimbursed from the proceeds of tax-exempt bonds; and WHEREAS, the City has determined to make a declaration of its official intent (the "Declaration") to reimburse certain capital costs from the proceeds derived from the sale of tax-exempt bonds issued by the City or another political subdivision in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GOLDEN VALLEY, MINNESOTA AS FOLLOWS: 1. The City may incur certain capital expenditures in connection with the City's 2021 Pavement Management Program as described in the attached Exhibit A (collectively, the "Project") 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of tax-exempt bonds in a principal amount currently estimated not to exceed $3,400,000. All reimbursed expenditures related to the Project will be capital expenditures, costs of issuance of the tax-exempt bonds or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of tax-exempt bonds, except for the following expenditures: (a) costs of issuance of tax- exempt bonds; (b) costs in an amount not in excess of the lesser of $100,000 or 5% of the proceeds of the tax-exempt bonds; or (c) "preliminary expenditures" up to an amount not in excess of 20% of the aggregate issue price of the tax-exempt bonds that are reasonably expected by the City to finance the Project. The term "preliminary expenditures" includes architectural, engineering, surveying, soil testing, bond issuance and similar costs that are incurred prior to commencement of acquisition, construction, or rehabilitation of the Project, excluding land acquisition, site preparation, and similar costs incident to commencement of construction. Resolution No. 19-62 -2- November 19, 2019 4. A reimbursement allocation with respect to tax-exempt bonds will be made not later than 18 months after the later of: (i) the date the original expenditure is paid; or (ii) the date the Project is placed in service or abandoned, but in no event more than 3 years after the original expenditure. 5. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the tax-exempt bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of tax-exempt bonds are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such expenditures for which bonds are issued. 6. The action is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Adopted by the City Council of Golden Valley, Minnesota this 19th day of November, 2019. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk Resolution No. 19-62 -3- November 19, 2019 Exhibit A Project Description The City proposes to rehabilitate approximately 1.33 miles of streets in the northwest part of the City. The project is bounded by Aquila Avenue North on the West, 23rd Avenue North on the North, Xylon Avenue North and Wisconsin Avenue North on the East and Duluth Street on the South. The following streets are included in the project: • Aquila Avenue North (Duluth Street — 23rd Avenue North) • Zealand Avenue North (Duluth Street — 23rd Avenue North) • Xylon Avenue North (Westbend Road — 23rd Avenue North) • Duluth Street (West cul-de-sac — Wisconsin Avenue North) • Westbend Road (Zealand Avenue North — Wisconsin Avenue North) • Winnetka Heights Drive (Zealand Avenue North — Xylon Avenue North) Certain existing utilities such as water, storm sewer, sanitary sewer, underground power and gas in the right of way will be replaced or improved. city of EXECUTIVE SUMMARY goldenlovlv�Police vaey J 763-593-8079 / 763-593-8098 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. H. 1. Authorization to Sign Funding Agreement with the City of Minneapolis for the Toward Zero Deaths (TZD) Program Prepared By Jason Sturgis, Chief of Police Summary The Police Department partners with the City of Minneapolis in a Toward Zero Death (TZD) grant, with the City of Minneapolis as the fiscal agent. Through the duration of the contract, which ends on September 30, 2020, Golden Valley will be reimbursed for conducting enforcement shifts focusing on impaired driving, speeding, Move Over violations and distracted driving. Grant funds will also help cover personnel attendance at the state TZD conference. Financial Or Budget Considerations The City of Golden Valley will be reimbursed up to a maximum of $23,337 for enforcement efforts and $270 for personnel to attend the state TZD conference. Recommended Action Motion to authorize the Mayor and City Manager to sign the Funding Agreement with the City of Minneapolis for the Toward Zero Deaths Grant Program. Motion to adopt Resolution accepting a Grant for the City of Minneapolis and the State of Minnesota for Toward Zero Deaths Enforcement Grant Program Supporting Documents • Funding Agreement with the City of Minneapolis for the TZD Grant (10 pages) • Resolution Accepting a Grant from the City of Minneapolis and the State of Minnesota for TZD Enforcement Grant Program (1 page) COM0001431 FUNDING AGREEMENT BETWEEN CITY OF MINNEAPOLIS AND THE CITY OF GOLDEN VALLEY FOR THE SUBGRANT FROM STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY, TOWARD ZERO DEATHS ENFORCEMENT GRANT PROGRAM THIS CONTRACT, entered into as of this 1 st day of October 2019, by and between the CITY OF MINNEAPOLIS, a Minnesota municipal corporation (herein called the "City"), and the CITY OF GOLDEN VALLEY, a Minnesota municipal corporation (herein called the "Grantee"). WHEREAS, in cooperation with Grantee, the City has made application (the "Application") to the State of Minnesota, Department of Public Safety, Office of Traffic Safety (the "Grantor") and has received funds in the amount of $288,050 from the Grantor's Zero Deaths Enforcement Grant Program ("Enforcement Grant") and entered into an agreement with the Grantor (the "Enforcement Grant Contract"); and WHEREAS, the City in its Enforcement Grant application agreed to serve as fiscal agent and to award some of the proceeds of the Enforcement Grant in an amount not to exceed $23,337 (the "Subgrant") to Grantee, to pay or reimburse Grantee costs associated with the payment of overtime to traffic enforcement officers as part of the increased enforcement program targeting impaired driver, inattentive drivers and young adult and juvenile violators of speed limits and other traffic laws. NOW, THEREFORE, it is agreed between the parties hereto that: AwA". The City hereby awards the Subgrant to Grantee for the payment of overtime to Grantee's Police Officers who engage in enforcement of speed limits, other traffic violations, impaired, and inattentive driving under the terms of the Enforcement Grant. Exhibit A consists of Application Exhibit A-1 and the Enforcement Grant Contract between the City and the Grantor attached hereto as Exhibit A-2, the contents of which is incorporated herein (the "Program"). The Subgrant must be used exclusively to pay or reimburse only expenses authorized under the Enforcement Grant Contract. Notwithstanding anything herein to the contrary, the Grantee understands and agrees that any reduction or termination of the State Enforcement Grant Contract may result in a like reduction or termination of the Subgrant Contract, and that any material change in the timeline, scope of the Program or description of the services in the Enforcement Grant Contract will result in material changes to the Subgrant Contract. 2. PERFORMANCE MONITORING. The Grantee must comply with all requirements in the Enforcement Grant Contract and submit any reporting information on the Program that may be requested by the Grantor. A default by the Grantee under the Enforcement Grant Contract will constitute noncompliance with this Subgrant Contract. PM #12-28721 If the City or Grantor finds that there has been a failure to comply with the provisions of this Subgrant Contract or that reasonable progress has not been made toward performance under the Program, notwithstanding any other provisions of this Subgrant Contract to the contrary and after written notice and reasonable opportunity to cure, the City may refuse to disburse additional funds and/or require the return of all or part of the Subgrant funds already disbursed, to the extent such funds were used for purposes other than activities contemplated by this Subgrant Contract. If action to correct such substandard performance is not taken by the Grantee within sixty (60) calendar days (or such longer period specified by the City) after being notified in writing by the City, the City may terminate this Subgrant Contract. Notwithstanding anything in this Subgrant Contract to the contrary, if for any reasons other than those caused solely by the City's negligence in managing the Enforcement Grant the Grantor requires the City to repay any or all of the Subgrant, Grantee unconditionally guarantees that it will repay whatever funds that have been paid to Grantee that are required to be returned to the Grantor within thirty (30) days of written notification of the Grantor's requirement. The Grantee agrees to pay any and all expenses incurred by the City to enforce this provision to the extent such expenses are caused by the Grantee. This provision shall survive expiration or termination of this Subgrant Contract. 3. TIME OF PERFORMANCE. Grantee shall undertake the Program on or before the date of this Contract and complete the Program by September 30, 2020 (the "End Date") or such other date as may be agreed to by the City and the Grantee. The City is not obligated to pay for any Program costs incurred after September 30, 2020 or any earlier termination or cancellation, whichever occurs first. This Contract may be cancelled by the City upon sixty (60) days' notice to Grantee without cause. In the event of such cancellation, Grantee shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed up to the effective date of such cancellation. Cancellation does not alter the City's or Grantor's authority to recover Subgrant funds on the basis of a later audit or other review, and does not alter Grantee's obligation to return any Subgrant funds due to the City or Grantor as a result of later audits or corrections. 4. DISBURSEMENT. It is expressly agreed and understood that the total, estimated, amount to be paid by the City under this Contract will not exceed $23,337. The Grantee shall allocate and spend the Enforcement Grant as follows: (a) $16,200 for impaired driving enforcement; (b) $3,375 for seatbelt enforcement; (c) $1,980 for speed limit enforcement; (d) $162 for Move Over violations; (e) $1,350 for distracted driving enforcement; and (e) $270 to attend the state TZD conference. The exact amount earned by the Grantee and payable by the City will be determined based upon the actual number of hours spent by the Grantee working on the Program. The maximum amount payable is the amount indicated in this Section 4. The City will make disbursements no more often than monthly and only upon receipt of a written disbursement request from Grantee acceptable to the City. Any Grantee's expenditures in excess of the amount indicated in this Section 4 shall be the sole obligation of the Grantee. 5. NOTICES. Communication and details concerning this Contract shall be directed to the following Contract representatives: PM #12-28721 2 Cit v: Wendy Guck City of Minneapolis Police Department Room 1 C, City Hall 350 South Fifth Street Minneapolis, MN 55415 Phone: (612) 673-3415 Grantee: Chief Jason Sturgis City of Golden Valley Police Department 7800 Golden Valley Road Golden Valley, MN 55427 Phone: (763) 593-8079 6. GENERAL CONDITIONS. A. General Compliance. The Grantee agrees to comply with all applicable federal, state and local laws and regulations governing the Program and funds provided under this Contract. B. Independent Grantee. Nothing contained in this Contract is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Grantee shall at all times remain an independent contractor with respect to the services to be performed under this Contract. The City shall be exempt from payment of all unemployment compensation, FICA, retirement, life and/or medical insurance and workers' compensation insurance as the Grantee is an independent contractor. C. ResponsibilitL Subject to applicable law, including the Minnesota Tort Claims Act, each party shall be responsible for the claims, losses, damages and expenses that are proximately caused by the wrongful or negligent acts or omissions of that party or its agents, employees or representatives acting within the scope of their duties. Nothing herein shall be construed to limit either party from asserting against third parties any defenses or immunities (including common law, statutory and constitutional) it may have or be construed to create a basis for a claim or suit when none would otherwise exist. Neither party shall be liable to each other for any indirect, consequential, incidental, lost profit, or expectancy damages. This provision shall survive the termination of this Agreement. This indemnification shall not be construed as a waiver on the part of either the City or the Grantee of any immunities or limits on liability provided by Minnesota Statutes Chapter 466 or other applicable State or Federal law. D. Workers' Compensation. The Grantee shall provide workers' compensation insurance coverage for its employees involved in the performance of this Contract. PM #12-28721 E. Insurance. The City and Grantee each represent that it is self -insured pursuant to applicable law. %. ADMINISTRATIVE REQUIREMENTS. A. Accounting Standards. The Grantee agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this Contract. B. Records. Retention. The Grantee shall retain all records pertinent to expenditures incurred under this Contract until conclusion of the latest of (a) six (6) years after the Grantee has completed the Program; or (b) six (6) years after the resolution of all audit findings. Records for nonexpendable property acquired with funds under this Contract shall be retained for six (6) years after final disposition of such property. 2. Inspections. All Grantee records with respect to any matters covered by this Contract shall be made available to the City, the Grantor or their designees at any time during normal business hours, as often as the City or the Grantor deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. 3. Audits. The Grantee shall have an annual financial compliance audit conducted if required by the Grantor by and in accordance with the City's policy concerning subrecipient audits. In general, this policy applies only to non-profit subrecipients who spend in excess of $50,000 annually from City contracts. The Grantee shall submit two copies of such audit report to the City. Any deficiencies noted in such audit reports or audit/monitoring reports issued by the City or its designees must be fully cleared by the Grantee within a reasonable time period after a request has been received from the City. Failure of the Grantee to comply with the provisions of this paragraph will constitute a violation of this Contract and may result in the withholding of future payments or the requirement for Grantee to return all or part of the funds already disbursed. 4. Data Practices Act. The Grantee and the City shall comply with the Minnesota Government Data Practices Act, Chapter 13. 5. Close -Outs. The Grantee's obligation to the City shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and receivable accounts to the City), determining the custodianship of records and resolving audit findings. PM #12-28721 4 C. Payments. The City will pay to the Grantee funds available under this Contract based upon information submitted by the Grantee and consistent with any approved budget and City policy concerning payments. In addition, the City reserves the right to liquidate funds available under this Contract for costs incurred by the City on behalf of the Grantee. D. Procurement. The Grantee shall comply with applicable State statutes and Grantee's policy concerning the retention of contractors and the purchase of materials, supplies and equipment and shall maintain an inventory record of all nonexpendable personal property as may be procured with funds provided herein. All unexpended program income shall revert to the City upon termination of this Contract. 8. PERSONNEL AND PARTICIPANT CONDITIONS. A. Civil Rights. 1. Compliance. The Grantee shall comply with its Regents Policies on discrimination, Title 7, Civil Rights Act of 1968 - 42 USC 3601, applicable nondiscrimination provisions contained in Minnesota Statutes Chapter 363A and U.S. Executive Order 11246 as amended by Executive Orders 11375 and 12086. 2. Nondiscrimination. The Grantee will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, sexual orientation, disability or other handicap, age, marital status, or status with regard to public assistance. The Grantee will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 3. Noncompliance. In any event of the Grantee's noncompliance with the nondiscrimination clauses of this Contract or with any of such rules, regulations or provisions herein, this Contract may be cancelled, terminated or suspended, in whole or in part, and the Grantee may be declared ineligible by the Minneapolis City Council from any further participation in City contracts in addition to other remedies as provided by law. 4. Liability. In the event there is probable cause to believe the Grantee is in noncompliance with the nondiscrimination clauses of this Contract or with any applicable rules or regulations, the City may withhold up to fifteen (15) percent of the Subgrant funds until such time as the Grantee is found to be in compliance or is otherwise adjudicated to be in compliance. B. Affirmative Action. Access to Records. The Grantee shall furnish all information and reports required hereunder, and to permit access to the Grantee's books, records and PM #12-28721 accounts for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 2. Notifications. The Grantee shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or worker's representative of the Grantee's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 3. EEO/AA Statement. The Grantee shall, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, state that it is an equal opportunity or affirmative action employer. C. Conduct. 1. Assi_ng ability. The Grantee shall not assign or transfer any interest in this Subgrant Contract (whether by assignment or novation) without the prior written consent of the City; provided, however, that claims for money due or to become due to the Grantee from the City under this Contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the City. 2. Conflict of Interest/Code of Ethics. The Grantee agrees to be bound by its Administrative Policies on conflicts of interest and code of ethics. 3. Subcontracts. (a) Selection Process. The Grantee shall undertake to ensure that all subcontracts let in the performance of this Subgrant Contract shall be awarded on a fair and open competition basis. Executed copies of all subcontracts along with documentation concerning the selection process shall be forwarded to the City upon request. (b) Monitoring. The City may monitor subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. (c) OSHA. Grantee shall require that contractors performing work being paid with the Subgrant funds be in compliance with all applicable state and federal laws and regulations regarding employment and workplace safety including but not limited to OSHA regulations, especially the Federal Hazardous Waste Operations an Emergency Response Standards (29 C.F.R. 1910.120 and 29 C.F.R. 1926.65). PM #12-28721 9. MISCELLANEOUS. A. Cop3jight. If this Subgrant Contract results in any copyrightable material, the Grantee is free to copyright the work, but the City and/or the Grantor reserves the right to royalty -free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, the work for government purposes. B. Religious Organization. The Grantee agrees that funds provided under this Subgrant Contract will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization. C. Plain Language Law. To the extent applicable, the Grantee shall comply with provisions of the plain language law requiring written material produced for applicants and recipients to be understandable to a person who reads at the seventh grade level (Minnesota Statutes, Section 268.0124, 1988). D. Governing Law. This Subgrant Contract shall be governed by, and construed in accordance with, the laws of the State of Minnesota. E. Counterparts. This Subgrant Contract may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same agreement. F. Billboards. No Subgrant funds may be used by the Grantee to pay for billboard advertising as provided in the Minneapolis Code of Ordinances, Section 544.120. G. State Regulatory Requirements. The Grantee shall comply with all reporting and regulatory requirements of the Grantor. (Signature pages follow) PM #12-28721 7 Signature page to Funding Agreement IN FURTHERANCE WHEREOF, the parties have executed this Contract as of the date first written above. CITY OF MINNEAPOLIS Finance Officer Enterprise Contract Administrator City Purchasing Agent Approved as to form: Assistant City Attorney Department Head Responsible for Administering and Monitoring Contract: MPD Finance Director Police Department PM #12-28721 Signature page to Funding Agreement CITY OF GOLDEN VALLEY Fed. I.D. # Its: PM #12-28721 1*114OII1YII:\ STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY, OFFICE OF TRAFFIC SAFETY GRANT PROGRAM DOCUMENTS 1. Grant Application Enforcement Grant Wave Plan 2. City and State of Minnesota, Department of Public Safety, Office of Traffic Safety Grant Agreement PM #12-28721 RESOLUTION NO. 19-64 RESOLUTION ACCEPTING A GRANT FROM THE THE CITY OF MINNEAPOLIS AND THE STATE OF MINNESOTA FOR ZERO DEATHS ENFORCEMENT GRANT PROGRAM WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which established a policy for the receipt of gifts; and WHEREAS, the Resolution and Minnesota Statutes, section 465.03 state that a grant or gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following grant on behalf of its citizens: City of Minneapolis subgrant from State of Minnesota Department of Public Safety, toward Zero Deaths Enforcement Grant Program in the amount of $23,337. Adopted by the City Council of Golden Valley, Minnesota this 19t" day of November, 2019. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk ciQ0 EXECUTIVE SUMMARY �� � , .golden Administrative Services va 763-593-8013 / 763-593-3969 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. H. 2. Approve Accepting Grant from Minnesota Government Finance Officers Association Prepared By Sue Virnig, Finance Director Summary Staff applied for a grant to help fund the cost of a finance intern for spring 2020. The city received notice on November 6 that they were awarded the grant for up to $3000. This is a matching grant and will be reimbursed once the monies are spent. A resolution will need to be approved per Minnesota Statute 465.03 which allows cities to accept grants and donations of real or personal property. Financial Or Budget Considerations This will offset the total cost for a finance intern up to $3000. The 2020 budget has $15,000 for an intern(s). Recommended Action Motion to adopt Resolution accepting a Grant for a finance intern from Minnesota Government Finance Officers Association for up to $3000. Supporting Documents • Letter from the President of Minnesota Government Finance Officers Association Heidi Ostlie ( 1 page) • Resolution Approve Accepting Grant from MN Government Finance Officers Association (1 page) OL minnesota government finance officers association www.mngfoa.org Heidi Ostlie President Joe Rueb President - Elect Josh Feldman Secretary Nicole Meyer Treasurer Tim Simon State Representative Sarah Cotton At -large Doug Green At -large Michelle Pietrick Past President Address: c/o Heidi Ostlie City of Sartell 125 Pinecone Road North Sartell, MN 56377 320.258.7318 heidi.ostlie(@sartellmn.com November 6, 2019 City of Golden Valley Attn: Sue Vimig 7800 Golden Valley Road Golden Valley, MN 55427 Dear Sue, It is my pleasure to announce the City of Golden Valley as a recipient of the MNGFOA Internship Grant! The Internship Grant is a 50150 matching grant of up to $3,000. The grant may be used any time during the 2020 calendar year. The grant recipient shall provide wage and benefit expenditure documentation to the MNGFOA before the grant is paid. Thank you for applying for this grant and for allowing a hands-on opportunity for someone new to learn about government finance and function as a true staff member. We appreciate your commitment to the betterment and future of our organization and the local government finance profession. If you have any questions, please contact me directly at the City of Sartell - direct line 320-258-7318 or heidi.ostlieksartellmn.com. Congratulations! Sincerely, Heidi M. Ostlie 2019 MNGFOA President RESOLUTION NO. 19-65 RESOLUTION ACCEPTING A GRANT FOR A FINANCE INTERN FROM MINNESTOA GOVERNMENT FINANCE OFFICERS WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens in accordance with the terms prescribed by the grantor or donor; and WHEREAS, the grant is to allow hands-on opportunity for a person interested in the accounting field to gain experience and knowledge with governmental accounting with the City of Golden Valley; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following grant from the Minnesota Government Finance Officers Association for up to $3,000. Adopted by the City Council of Golden Valley, Minnesota this 19t" day of November, 2019. Shepard Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city of EXECUTIVE SUMMARY goldenl, strative Services vaAdministrative 763-593-8013 / 763-593-8169 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 3. I. Receipt of October 2019 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: • General Fund Operations • Conservation/Recycling Fund (Enterprise Fund) • Water and Sewer Utility Fund (Enterprise Fund) • Brookview Golf Course (Enterprise Fund) • Motor Vehicle Licensing (Enterprise Fund) • Storm Utility Fund (Enterprise Fund) • Equipment Replacement Fund (Capital Projects Fund) • Brookview Center (Special Revenue Fund) • Human Services Commission (Special Revenue Fund) • Building Improvement Fund (Capital Projects Fund) • Park Improvement Fund (Capital Projects Fund) Financial Or Budget Considerations As of October 2019, the City of Golden Valley General Fund has used $4,243,658 of fund balance to balance the General Fund Budget. Recommended Action Motion to receive and file the October 2019 Financial Reports. Supporting Documents • October 2019 General Fund (2 pages) • October 2019 Conservation/Recycling Fund (1 page) • October 2019 Water and Sewer Utility Fund (1 page) • October 2019 Brookview Golf Course (1 page) • October 2019 Motor Vehicle Licensing (1 page) • October 2019 Storm Utility Fund (1 page) • October 2019 Equipment Replacement Fund (1 page) • October 2019 Brookview Center Fund (1 page) City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 October 2019 Human Services Commission (1 page) October 2019 Building Improvement Fund (1 page) October 2019 Park Improvement Fund (1 page) City of Golden Valley Monthly Budget Report - General Fund Revenues October 2019 (unaudited) Percentage Of Year Completed 75.00% Over % 2019 October YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $18,450,845 0 9,587,832 ($8,863,013) 51.96% (1) Licenses 212,030 3,075 246,445 $34,415 116.23% Permits 887,960 306,049 1,289,055 $401,095 145.17% State Grants/Aid 15,190 6,082 116,668 $101,478 768.06% (2) Charges For Services: General Government 25,250 69 17,054 ($8,196) 67.54% Public Safety 163,500 5,060 188,128 $24,628 115.06% Public Works 167,300 15,522 176,027 $8,727 105.22% Park & Rec 416,500 21,339 318,522 ($97,978) 76.48% Other Funds 691,500 65,652 650,765 ($40 735) 94.11 % Fines & Forfeitures 340,000 18,652 196,644 ($143,356) 57.84% (3) Interest On Investments 100,000 0 0 ($100,000) 0.00% (4) Miscellaneous Revenue 191,500 17,748 14,731 ($176,769) 7.69% Transfers In 30,000 2,500 25,000 ($5,000) 83.33% (5) TOTAL Revenue $21,691,575 $461,748 $12,826,871 ($8,864,704) 59.13% Notes: (1) Payments are received in July, December, and January (delinquencies). This does not include any petition settlements. (2) Police Training will be paid in August. Safe and Sober is billed on time spent. No LGA in 2019. Fire Grants were available. Most grants are reeived in other funds. (3) Fines/Forfeitures are thru for September 2019. (4) Investment income is allocated at year end. (5)Transfers are monthly. City of Golden Valley Monthly Budget Report - General Fund Expenditures October 2019 (unaudited) Over % 2019 October YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. 001 Council $384,145 21,271 276,206 ($107,939) 71.90% 003 City Manager 921,015 63,444 633,588 (287,427) 68.79% 004 Transfers Out 2,207,580 0 2,207,580 0 100.00% (1) 005 Admin. Services 2,076,945 128,263 1,688,721 (388,224) 81.31% (3) 006 Legal 183,340 14,943 150,779 (32,561) 82.24% 007 Risk Management 310,000 73,622 316,582 6,582 102.12% (4) 011 General Gov't. Bldgs. 728,980 46,439 570,669 (158,311) 78.28% 016 Planning 421,025 29,047 275,167 (145,858) 65.36% (3) 018 Inspections 917,925 54,746 680,998 (236,927) 74.19% 022 Police 6,545,850 448,561 4,701,135 (1,844,715) 71.82% 023 Fire 1,579,315 106,287 1,106,748 (472,567) 70.08% (2) 035 Physical Dev Admin 316,110 25,211 249,180 (66,930) 78.83% 036 Engineering 774,905 65,659 571,614 (203,291) 73.77% 037 Streets 1,849,530 144,052 1,720,472 (129,058) 93.02% (2) 066 Park & Rec. Admin. 815,695 55,232 642,265 (173,430) 78.74% 067 Park Maintenance 1,312,805 95,753 1,000,523 (312,282) 76.21% (2) 068 Recreation Programs 404,850 36,037 278,302 (126,548) 68.74% TOTAL Expenditures $21,750,015 $1,408,567 $17,070,529 ($4,679,486) 78.49% (1) Transfers were made in June, 2019 (2) 2019 Budget Adjustment-$13,440-Fire $5,440; Street-$4,000; Park-$4,000 3-19-19 (3) 2018 Positive Performance Amended-$35,000 Planning- Downtown Study Scope; IT-$10,000 Scanning (4) Dividend will be sent in December. City of Golden Valley Monthly Budget Report - Conservation/Recycling Enterprise Fund October 2019 (unaudited) Over 2019 October YTD (Under) Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 41,545 2,705 44,080 2,535 106.10% (4) Recycling Charges 409,105 36,828 303,099 (106,006) 74.09% (2) Miscellaneous Revenues 8,000 10,488 10,676 2,676 (5) Interest on Investments 4,000 0 0 (4,000) 0.00% (1) Total Revenue 462,650 77.35% 50,021 357,855 (104,795) Expenses: Recycling 501,695 42,394 350,682 (151,013) 69.90% (3) Total Expenses 501,695 69.90% 42,394 350,682 (151,013) (1) Interest Earnings are allocated at year-end. (2) Includes utility billings thru October 2019. (3) This includes the recycling services thru September 2019 and Mighty Tidy Day. (4) Grant reduced due to no compost program. (5) Includes Home Good curbside pickup rebate thru August and Mighty Tidy Day. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. Revenue Expenses: City of Golden Valley Monthly Budget Report - Water and Sewer Utility Enterprise Fund October 2019 (unaudited) Water Charges Emergency Water Supply Sewer Charges Meter Sales Penalties Charges for Other Services State Water Testing Fee Pass Through Sale of Assets Franchise Fees Certificate of Compliance Interest Earnings Total Revenue Utility Administration Sewer Maintenance Water Maintenance Over 2019 October YTD (Under) % Budget Actual Actual Budget Current 5,081,725 523,551 3,968,450 (1,113,275) 78.09% 183,080 22,821 172,403 (10,677) 94.17% 3,910,000 395,657 3,418,914 (491,086) 87.44% 20,000 4,758 18,479 (1,521) 92.40% 130,000 36,407 162,643 32,643 125.11% 100,000 10,603 234,885 134,885 234.89% 46,000 4,177 39,126 (6,874) 85.06% 10,000 0 0 (10,000) 0.00% 1,500,000 1,500,000 1,500,000 0 100.00% 75,000 3,850 54,450 (20,550) 72.60% 25,000 0 0 (25,000) 0.00% 11,080,805 2,501,824 9,569,350 (1,511,455) 86.36% 3,260,675 144,635 1,825,951 (1,434,724) 56.00% (1) 3,340,720 256,055 3,046,846 (293,874) 91.20% 4,799,400 375,854 3,411,476 (1,387,924) 71.08% Total Expenses 11,400,795 776,544 8,284,273 (3,116,522) 72.66% (1) Depreciation is allocated at year-end. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. Revenue City of Golden Valley Monthly Budget Report - Brookview Golf Course Enterprise Fund October 2019 (unaudited) Course opened April 4 Over 2019 October YTD (Under) % Budget Actual Actual Budget Current Green Fees 900,000 39,018 825,276 (74,724) 91.70% Driving Range Fees 170,000 3,145 160,243 (9,757) 94.26% Par 3 Fees 155,000 8,545 165,811 10,811 106.97% Lawn Bowling 80,000 1,455 79,758 (242) 99.70% Pro Shop Sales 80,000 5,407 82,598 2,598 103.25% Pro Shop Rentals 300,000 15,013 283,430 (16,570) 94.48% Concession Sales 1,570,000 91,716 1,353,829 (216,171) 86.23% Other Revenue 122,000 319 115,225 (6,775) 94.45% Interest Earnings 5,000 0 0 (5,000) 0.00% (1) Less: Credit Card Charges/Sales Tax 0 0 0 Total Revenue 3,382,000 164,618 3,066,170 (315,830) 90.66% Expenses: Golf Operations 755,010 49,026 603,972 (151,038) 80.00% (2) Course Maintenance 850,740 55,457 718,970 (131,770) 84.51% Pro Shop 122,500 7,992 130,283 7,783 106.35% Grill 1,349,800 106,254 1,198,891 (150,909) 88.82% Driving Range 51,590 2,023 55,254 3,664 107.10% Par 3 Course 35,710 423 26,368 (9,342) 73.84% Lawn Bowling 15,400 266 16,967 1,567 110.18% Total Expenses 3,180,750 86.48% 221,441 2,750,705 (430,045) (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. Fund Balance should be a minimum of $1,693,550 (6 months reserve). Revenue City of Golden Valley Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund October 2019 (unaudited) Interest Earnings State Aid -MNLARS Charges for Services Total Revenue Expenses: Motor Vehicle Licensing Total Expenses (1) Interest Earnings are allocated at year-end. Over 2019 October YTD (Under) % Budget Actual Actual Budget Current 3,000 0 0 (3,000) 0.00% (1) 0 0 126,926 126,926 464,515 42,586 407,369 (57,146) 87.70% 467,515 42,586 534,295 66,780 114.28% 446,080 33,421 346,886 (99,194) 77.76% 446,080 33,421 346,886 (99,194) 77.76% City of Golden Valley Monthly Budget Report - Storm Utility Enterprise Fund October 2019 (unaudited) Over 2019 October YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000) 0.00% (1) Interest Earnings -Other 0 22,360 22,360 22,360 Henn County Grant-Decola 0 0 670,000 670,000 (6) State DNR Grant 2,300,000 0 115,903 (2,184,097) (6) State DEED Grant -Globus 0 0 293,105 293,105 (7) Storm Sewer Charges 2,475,000 211,982 2,005,560 (469,440) 81.03% Hennepin County 500,000 0 0 Bassett Creek Watershed 1,031,500 0 41,207 (990,293) (5) Miscellaneous Receipts 330,830 0 0 (330,830) Sale or Loss of Assets 0 0 0 0 Total Revenue 6,687,330 47.08% 234,342 3,148,135 (3,539,195) Expenses: Storm Utility 5,913,815 154,682 1,881,404 (4,032,411) 31.81% (2) (3) (7) Street Cleaning 130,815 8,638 68,000 (62,815) 51.98% Environmental Control 402,605 32,743 237,515 (165,090) 58.99% Debt Service Payments 63,950 0 63,500 (450) 0.00% (3) Total Expenses 6,511,185 34.56% (4) 196,063 2,250,419 (4,260,766) (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. (3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF. (4) Reserves are being used that were planned. (5) Bassett Creek Watershed Coomission reimbursed the City for a 2019 projects. (6) DNR Grant for Decola Ponds B/C. (7) DEED Grant was disbursed to Global One. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. Revenues: Expenditures: Program # 5701 5702 5703 5720 5760 5772 5791 5742 5768 5747 5768 5741 5788 5715 5754 Project Number V & E-001 V & E-002 V & E-003 V&E-033 V & E-022 V&E-106 V&E-107 V&E-109 V & E-116 V&E-133 V&E-135 V & E-141 V & E-116 V&E-156 2019 Equipment Replacement Fund (CIP) - Fund 5700 Sale of Assets General Fund Transfer VOTF Transfer Miscellaneous Receipts Interest Earnings (allocated at year end) Total Revenues Project Name Marked Squad Cars (Police) Computers and Printers (Finance) Drone (Police) Fire Hose Fire Apparatus (2018 Approved) Skylift Pickup Truck (Fire) Polaris 6 X 6 (Fire) Utility Truckster (Park) Single Axle Dump Truck (Street) Bobcat Toolcat 800 MHZ Radios (Public Works Maintenance) Body Cameras/Dash Cams/Software (Police) Pickup Truck (Park) Skid Steer Loader (Street) Trailer (Fire) Total Expenditures 2019 October YTD Budget Total Actual Remaining 35,000 46,823 196,083 161,083 (3) 100,000 0 100,000 0 10,000 0 10,000 0 (2) 0 27,645 27,645 23,538 0 0 (23,538) 168,538 46,823 333,728 165,190 80,000 17,384 44,557 35,443 95,000 3,491 72,638 22,362 (1) 10,000 0 10,449 (449) 0 0 12,480 (12,480) (3) 0 0 47,168 (47,168) 40,000 0 11,004 28,996 40,000 0 34,352 5,648 15,000 0 24,328 (9,328) 55,000 0 54,947 53 (5) 230,000 116,483 193,113 36,887 4,500 0 54,050 (49,550) 100,000 0 115,285 (15,285) 24,070 8,683 8,683 15,387 35,000 0 37,100 (2,100) 5,000 0 52,445 (47,445) (4) 5,000 0 0 5,000 738,570 146,041 772,599 8,416 (1) Computers are replaced every 4-5 years and purchased throughout the year based on available time. (2) In 2019, monies were transferred for a purchase of a drone from the VOTF Fund. Further information about projects and financing are located in the 2019-2023 CIP and 2019-2020 Budget. (3) Selling the Fire Engine at more than expected allowed the Fire Department to purchase hose. (4) The trade-in is included in Sale of Assets for $47,945. (5) The trade-in is included in Sale of Assets for $49,049. City of Golden Valley Monthly Budget Report - Brookview Center Special Revenue Fund October 2019 (unaudited) 2019 Budget Revenue Brookview CC Rentals 158,000 Backyard Play Area 230,000 Miscellaneous Revenues 1,500 Interest on Investments 0 Over October YTD (Under) Actual Actual Budget Current 27,397 208,379 50,379 131.89% 25,148 193,476 (36,524) 84.12% 0 0 (1,500) 0.00% 0 0 0 (1) Total Revenue 389,500 52,545 401,855 12,355 103.17% Expenses: General Area Rooms Indoor Play Area Total Expenses (1) Interest Earnings are allocated at year-end. (2) Staff Time/Supplies for Brookview Rental 327,780 37,838 271,439 (56,341) 82.81% (2) 74,620 3,249 36,409 (38,211) 48.79% 402,400 41,087 307,848 (94,552) 76.50% City of Golden Valley Monthly Budget Report - Human Services Commission October 31, 2019 (unaudited) Revenue Pull Tab (10%) Revenues Fundraisers Interest on Investments Total Revenue Expenses: Supplies Allocations Total Expenses Over 2019 October YTD (Under) Budget Actual Actual Budget Current 30,000 3,483 32,499 2,499 108.33% (3) 30,000 660 29,541 (459) 98.47% (4) 700 0 0 (700) 0.00% (1) 102.21% 60,700 4,143 62,040 1,340 17,100 3,380 10,794 (6,306) 63.12% (4) 75,000 3,763 67,692 (7,308) 90.26% (2) 85.22% 92,100 7,143 78,486 (13,614) (1) Interest Earnings are allocated at year-end. (2) Allocations in 2019 are $75,000. (3) Pull Tab revenues are thru September. (4) Solicitation Letters-$6,431-YTD; should be allocated to designation (4) Run/Walk-10,485 YTD (net) (4) Golf Tourney/Lawn Bowling -September-$2,010(net) Fund Balance at 12/31/18 was $213,624. 2019 Building Improvement Fund (CIP) - Fund 5200 Revenues: Transfer from General Fund Interest Earnings (allocated at year end) Total Revenues Expenditures: Project Name 5210 Replace Co -Vac Heating 5215 Installation of Building Security Systems 5208 Council Chambers Remodeling 5202 Public Buildings Roof Replacement Total Expenditures (1) Transfer was made in June. 2019 October YTD Budget Total Actual Remaining 400,000 0 400,000 0 (1) 7,754 0 0 (7,754) 407,754 0 400,000 (7,754) 175,000 0 4,045 170,955 10,000 0 4,402 5,598 300,000 0 8,856 291,144 150,000 33,566 113,163 36,837 635,000 33,566 130,466 504,534 2019 Park Improvement Fund (CIP) - Fund 5600 Revenues: Transfer from General Fund Park Dedication Fee Hennepin County Youth Sports Grant Little League/Youth Associations/Play Eq Grants Other Donations Interest Earnings (allocated at year end) Total Revenues Expenditures Protect Name 5601 Bleacher, Etc Replacement 5602 Park Trail and Parking Lot Improvements 5603 Play Structure Replacement 5614 Ball Field Lighting 5615 Outdoor Basketball and Hoop Replacement 5620 Park Signage Replacement 5621 Tennis & Pickle Ball Court Resurfacing Community Gardens 5608 Relamp Athletic Field and Rink Lights 5607 Dugout, Fence and Field Replacement 5622 Scoreboard Update/Replacement Total Expenditures 2019 October YTD Budget Total Actual Remaining 325,000 0 325,000 0 0 0 20,844 0 96,000 0 0 (96,000) (1) 20,000 16,000 16,000 (4,000) (1),(2) 0 0 0 0 2,832 0 0 (2,832) 443,832 16,000 361,844 (102,832) 25,000 0 24,188 812 90,000 0 38,272 51,728 60,000 0 59,802 198 0 0 3,480 (3,480) (2) 23,000 7,868 25,195 (2,195) 10,000 690 11,161 (1,161) 15,000 0 16,866 (1,866) 30,000 0 0 30,000 25,000 0 25,546 (546) 55,000 7,500 117,045 (62,045) (1) 25,000 0 30,906 (5,906) (2) 358,000 16,058 352,461 5,539 (1) Hennepin County Youth Grant $96,000; GV Girls Softball $10,000 (2) GV Girls Little League $6,000 Further information about projects and financing are located in the 2019-2023 CIP. city of EXECUTIVE SUMMARY goldenio,Ph sical Develo ment val e y P 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 4. A. Public Hearing — Approval of Conditional Use Permit 124, Amendment #1— 721 Hampshire Avenue South Prepared By Myles Campbell, Planner Summary The property owner of 721 Hampshire Ave S, Borton Volvo, is seeking to amend the property's existing Conditional Use Permit (CUP), which allowed for auto repair uses in the City's 1-394 Mixed -Use Zoning District. They property owner would like to add automotive sales in addition to the repair use at the site, which would necessitate an amendment to the CUP. This request was considered at the Planning Commission meeting on October 22, 2019. The Commission voted unanimously (7-0), recommending approval of the amendment to CUP 124. The Commissioners did set a number of conditions for the permit's approval, which will be covered in greater depth later in this report. Zoning Analysis Two primary considerations of this review were whether the site had enough on -site parking provided, and whether any additional screening would be required along Hampshire Ave. For parking, staff and Commissioners examined the uses located within the building as well as having the applicant identify those parking areas which would be used for display of vehicles. After review, the site met the city's standards. Out of 120 spaces, 64 would be used for display, 52 were required by the city to meet employee and customer demand, leaving two remaining spaces above the minimum required. Commissioners felt comfortable with this evaluation of on -site parking. Related to parking, staff also recommended that a screening plan be created for the parking area. The site is located within the City's 1-394 Mixed Use Zoning District, which has a number of applicable development and design standards. Given that the parking lot's location could not be modified, staff felt it was important to enforce the district's screening requirements to minimize the impacts on views from the public right-of-way along Hampshire Avenue. Screening was not pursued to the north of the property along Laurel due to the existence of a railroad line which inhibited improvements being made. Following the Planning Commission meeting, Borton Volvo worked with the City Forester to put together a landscaping plan, which can be found attached to this report. City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 CUP Evaluation The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors (which need not be weighed equally). Any conditions imposed by the permit should respond to and attempt to mitigate impacts generated by the proposed use. Factor Finding 1. Demonstrated Need for Proposed Use Standard met. Borton Volvo's creation of a secondary location to complement their existing facility indicates there is a local market for the goods and services being provided. 2. Consistency with the Comprehensive Plan Standard met. In the City's 2040 Future Land Use Map, this property is guided towards a Retail/Service Use. It is also in line with the City's stated goals of locating redevelopment along major corridors and increasing the job and tax base within the community. 3. Effect upon Property Values Standard met. Staff anticipates the new uses would have no impact on the surrounding property values, as it is isolated from any residential uses. 4. Effect on Traffic Flow and Congestion Standard conditionally met. Staff does not anticipate a major change in the number of trips generated by the proposed use compared to former tenants. Trips generated from the proposed uses would not exceed the capacity of the roadways. All vehicle deliveries and storage of inventory would be required to take place on -site and not on the street. The number of service bays, which helps set the number of required parking spaces, may not be increased without City approval. S. Effect of Increases in Population and Standard met. The proposed uses may Density generate an increase in the number of employees and customers at the location compared to the past uses, but are consistent with the other properties surrounding the site. 6. Compliance with the City's Mixed -Income Not applicable. Housing Policy City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 7. Increase in Noise Levels Standard conditionally met. The proposed uses are not anticipated to cause a significant increase in noise levels. Automobile repair work would be conducted within an enclosed building and would take place during normal business hours. No outside music, loudspeakers, or public address system would be allowed. 8. Generation of Odors, Dust, Smoke, Gas, or Standard met. The proposed uses are not Vibration anticipated to cause an increase in dust or odor. Minimal vibrations may be associated with the auto repair use but should not impact any adjacent uses. 9. Any Increase in Pests or Vermin Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance Standard conditionally met. The visual impacts of dealership inventory stored in the parking lot will be mitigated through the addition of screening. Any exterior dumpster or other disposal unit would be screening with material compatible with the building. 11.Other Effects upon the General Public Standard met. Staff does not anticipate any Health, Safety, and Welfare other negative effects of the proposed uses. The location is surrounded by automobile, warehouse, and commercial properties and has adequate parking. Staff initially suggested eight conditions for approval. All but one were recommended for approval by the Commission in their original form, however the Commissioners modified condition three. The condition originally would have prohibited employees of Borton Volvo from parking along Laurel Ave, but Commissioners felt this unfairly singled out Borton while other businesses were allowed to continue existing off -site parking practices. The Planning Commission recommended adjusting the condition to instead require that "The owner shall provide an adequate number of parking spaces for all employees to park on -site." Rather than adopting this modified language, staff recommends eliminating condition three altogether as providing sufficient on -site parking is already a zoning requirement and makes the condition redundant. Staff recommends approval of Conditional Use Permit 124, Amendment #1 allowing for used vehicle sales at 721 Hampshire Ave S. The approval of a Conditional Use Permit is subject to the following conditions: City Council Regular Meeting Executive Summary 4 City of Golden Valley November 19, 2019 1. All vehicle deliveries and storage of inventory shall take place on -site and shall not take place on the street. 2. No parking shall be allowed within any existing landscaped area. 3. The owner shall provide an adequate number of parking spaces for all employees to park on -site. 4. The number of service bays on -site shall be limited to nine. 5. Any exterior dumpster shall be screened from view and made of material compatible with the building fagade. 6. No outside music, loudspeakers, or public address system will be allowed. 7. Additional screening shall be installed consistent with the Development Standards for parking screening listed in the Zoning Code for the 1-394 Mixed Use District. If vegetative screening is used, the applicant must submit a landscaping plan (number of plantings, species of plantings, etc.) to be reviewed and approved by the City Forester. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Failure to comply with one of more of the above conditions shall be grounds for revocation of the CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin County. Financial Or Budget Considerations N/A Recommended Action Motion to adopt Ordinance #675 Approval of Conditional Use Permit 124, Amendment #1 allowing for used vehicle sales at 721 Hampshire Avenue South. Supporting Documents Location Map (1 page) Applicant Narrative (1 page) • Memo to the Planning Commission dated October 28, 2019 (7 pages) • Unapproved Planning Commission Minutes dated October 28, 2019 (5 pages) • Plans submitted September 19, 2019 (2 pages) • Landscape Plan (1 page) • Conditional Use Permit 124, Amendment #1 (2 pages) Ordinance #675, Approval of Conditional Use Permit Number 124, Amendment 1, 721 Hampshire Ave S, Borton Volvo, Application (2 pages) III I I f i ,. Medicine Lade RdID . GoldOnValleY Ref ' i- i �_ ■ CD i i t 3 I f -t-1 r r 1 {+ f x . 1 -� w d Ave i to 4 • 1 Hampshire Ave S - Location 8 Borton Volvo i1, , • I Authorized Volvo Cars Retailer f ' 905 Hampshire Avenue South Golden Valley, MN 55426 612.821.2700 Fax 612.821.2770 www.borton.com Written Narrative for Borton Automotive Conditional Use Permit Amendment Borton Automotive is an established business, selling and servicing Volvo automobiles in the Twin City area for more than 60 years. Originally located on Lyndale Avenue in south Minneapolis, they expanded their operations in 1998 by adding a second location in Golden Valley. Several years ago, Borton closed the Minneapolis store and focused their efforts in Golden Valley. The business currently operates in two buildings, on two separate but adjacent parcels of land. The south building located at 905 Hampshire Ave South contains new vehicle sales and vehicle service operations, including service customer reception and delivery functions. The North building located at 721 Hampshire Avenue South contains additional vehicle service bays, parts storage, detailing space, photobooth and offices. Two years ago, Borton remodeled and added a new showroom on the adjacent parcel. During the construction, new vehicle sales, pre -owned, and service customer reception were located in the north 721 building. Construction of -the south building has been completed, new vehicle sales and service customer reception have moved back into the south building. Borton requests the existing CUP be amended to allow Pre -Owned vehicle sales to continue operation in the north building, located at 721 Hampshire Avenue South. city of goldenii,yva Date: October 28, 2019 MEMORANDUM Physical Development Department 763-593-80951763-593-8109 (fax) To: Golden Valley Planning Commission From: Myles Campbell, Planner Subject: Informal Public Hearing — Amend Conditional Use Permit (CUP-124) to Allow for Automobile Sales and Repair Property address: 721 Hampshire Avenue South Applicant: Borton Volvo Property owner: same as applicant Zoning District: 1-394 Mixed Use Lot size: 98,976 sq. ft. (2.27 acres) Current use: Auto repair and used car sales Proposed use: same 2030 Future land use: Mixed use 2040 Future land use: Retail/service Adjacent uses: Auto uses (east, south); commercial use (west), open space (north) _1, iE r *ate r E+eP rtr.F n !r1 r _ _ v rtt" 1V,W PL411: rat r ry '6920 g _ Q[ 2018 aerial photo (Hennepin County) Summary Borton Volvo is seeking approval of an amendment to a Conditional Use Permit (CUP-124) to allow for automobile sales and repair at 721 Hampshire Avenue South in the 1-394 Mixed Use District. The property is zoned 1-394 Mixed Use and designated as Mixed Use on the General Land Use Plan. In this Zoning District, automobile sales and/or repair are allowed by CUP if the use occupies more than 10,000 square feet of gross floor area. An existing CUP is in place at this location that allows a portion of the building to be used for the repair and storage of vehicles; this would be amended to also include vehicle sales. Existing Conditions The site in question is approximately 2.27 acres bounded by Hampshire Ave S to the west and Laurel Ave to the north. To the south of the property is the primary dealership for Borton Volvo, and the surrounding area and properties also include a mix of other automobile, commercial, and warehouse uses. The total building size is roughly Ma square feet. The previous CUP allowed for auto repair in the leased southern portion of the building, which was approximately 10,500 s.f. The remainder of the building was previously leased for storage but will now be dedicated to an indoor showroom, sales, storage and some offices. The building faces Hampshire Ave and is set back behind parking. The Site was used by Borton Volvo as a temporary sales location while its sister site, 905 Hampshire Ave, was being fully reconstructed in 2016-2017. A CUP amendment was not processed at this time, but due to the temporary nature of the sales operation this was likely just an oversight. Since the reopening of 905 Hampshire, new vehicle sales have moved back to the reconstructed building, but renovations have been ongoing at this site through 2018. Proposed Use Borton Volvo would like to use the existing building as both a home for their parts and repair service departments, storage, as well as an additional display/showroom for used vehicles. CUP- 124 currently allows the former, but not the latter, necessitating this CUP amendment. The site itself would not experience any significant modification from its current state. There are minor ongoing renovations to the exterior such as fresh paint and some modified glazing around the front entrance. Borton will likely be applying for a sign permit after this CUP process, but there will be no change in building size, parking layout, or grading. Inventory would be stored and displayed outdoors at this site, which would need to be accounted for to ensure that an adequate number of spaces are also set aside and dedicated for customer and employee parking. No dealership inventory would be allowed to be stored in customer and employee parking spaces. The City would also like to ensure that employees are not forced to park out along Laurel Ave, which will be seeing changes in the near future regarding bike lanes and parking. Neighborhood Notification K Due to the lack of residential properties in the area, no neighborhood meeting was required. Zoning Considerations Parking In calculating parking, staff determined uses within the building and then found the square footage of those uses in order to calculate the number of spaces required. In addition, staff directed the applicant to define which spaces would be dedicated to outdoor display in order to account for the few additional spaces this would require. The applicant identified 64 spaces for display, which are shown in the attachment. The proposed uses would be roughly distributed as shown below: Use Parking Requirement Stalls/s.f. Parking to be Provided Motor Vehicle Repair 4 spaces per service stall 9 stalls 36 Vehicle Sales Showrooms 1 space for every 1,000 s.f. interor showroom 8,750 s.f. 8.75 Outdoor Display 1 space for every 5,000 gross s.f. of outside display 10,656 s.f. 2.13 Warehousing/Storage 1 space for every 3,000 s.f. floor area 20,476 s.f. 6.8 Total Parking need (interior) 53.68 -> 54 spaces The lot currently has 120 spaces total. Subtracting the 64 to be used for display that leaves a remainder of 56 spaces for the purposes of customer and employee parking, more than the 54 required by the City Code. There is sufficient space to provide all of the required parking spaces; no additional paving or impervious surfaces are necessary to accommodate the minimum parking required by Code. Four public bicycle parking spaces are required to be located on -site and will be provided inside the building. Hours of Operation Hours of operation for sales would be: Monday —Thursday 8 am to 8 pm Friday 8 am to 6 pm Saturday 9 am to 5 pm Hours of operation for auto repair would be: Monday — Friday 7 am to 6 pm Saturday 7 am to 3:30 pm Given the commercial/industrial nature of the surrounding properties, there does not appear to be any anticipated problems with the hours being proposed. 3 Screening Addressed as part of the Site Plan Review below. Evaluation The existing CUP No. 124 contains a number of conditions that would still be relevant to the updated usage of the building, given that there will still be automotive repair activity on -site. However, some conditions are no longer relevant or could be improved upon, so the proposal by the applicant would require the existing permit to be amended to reflect new and/or revised conditions. The findings and recommendations for a Conditional Use Permit are based upon any or all of the following factors (which need not be weighed equally). Staff believes the modifications to the existing CUP in order to allow for automobile sales do not conflict with the initial findings. Factor Finding 1. Demonstrated Need for Proposed Use Standard met. Borton Volvo's creation of a secondary location to complement their existing facility indicates there is a local market for the goods and services being provided. 2. Consistency with the Comprehensive Plan Standard met. In the City's 2040 Future Land Use Map, this property is guided towards a Retail/Service Use. It is also in line with the City's stated goals of locating redevelopment along major corridors and increasing the job and tax base within the community. 3. Effect upon Property Values Standard met. Staff anticipates the new uses would have no impact on the surrounding property values, as it is isolated from any residential uses. 4. Effect on Traffic Flow and Congestion Standard conditionally met. Staff does not anticipate a major change in the number of trips generated by the proposed use compared to former tenants. Trips generated from the proposed uses would not exceed the capacity of the roadways. All vehicle deliveries and storage of inventory would be required to take place on -site and not on the street. The number of service bays, which helps set the C! number of required parking spaces, may not be increased without City approval. 5. Effect of Increases in Population and Standard met. The proposed uses may Density generate an increase in the number of employees and customers at the location compared to the past uses, but are consistent with the other properties surrounding the site. 6. Compliance with the City's Mixed -Income Not applicable. Housing Policy 7. Increase in Noise Levels Standard conditionally met. The proposed uses are not anticipated to cause a significant increase in noise levels. Automobile repair work would be conducted within an enclosed building and would take place during normal business hours. No outside music, loudspeakers, or public address system would be allowed. 8. Generation of Odors, Dust, Smoke, Gas, or Standard met. The proposed uses are not Vibration anticipated to cause an increase in dust or odor. Minimal vibrations may be associated with the auto repair use but should not impact any adjacent uses. 9. Any Increase in Pests or Vermin Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance Standard conditionally met. The visual impacts of dealership inventory stored in the parking lot will be mitigated through the addition of screening. Any exterior dumpster or other disposal unit would be screening with material compatible with the building. 11.Other Effects upon the General Public Standard met. Staff does not anticipate any Health, Safety, and Welfare other negative effects of the proposed uses. The location is surrounded by automobile, warehouse, and commercial properties and has adequate parking. Site Plan Review City Code requires that a site plan review be performed by the Planning Commission prior to the issuance of a zoning certificate (in this case, a Conditional Use Permit) for any proposed use in the 1-394 Mixed Use Zoning District. Site plan review standards were established in the 1-394 Mixed Use Zoning District to promote development that is compatible with nearby properties, neighborhood character and natural features, and consistent with the comprehensive plan and/or area plans adopted by the City Council. The regulations recognize the unique character of land and development throughout the City and the need for flexibility in site plan review, allowing the Planning Commission discretion in reviewing site plans. Purposes of Site Plan Review: • Minimize pedestrian and vehicular conflict • Promote public safety • Encourage a high quality of development In the case of 721 Hampshire, the property in question is built -out, which limited applicable development standards from the 1-394 Mixed Use District. Development Standards for 721 Hampshire Avenue South: • Parking location and screening Analysis Parking Location and Screening: Development standards for the 1-394 Mixed Use district require parking areas be screened from public streets with a landscaped frontage strip. This frontage strip may consist of either a masonry wall, berm or hedge, or combination that forms a screen between 3.5 and 4 feet in height with 50% opacity. There is some partial screening from Hampshire Avenue already, with a few mature trees running along the western boundary of the property. Additional screening between the access drives along the west property line would improve the existing conditions by screening automobiles from the street. The existing and proposed screening will help reduce pedestrian and vehicular conflict as it acts as a traffic calming mechanism. Staff recommends additional screening along the east edge of the parking area consistent with the development guidelines of the 1-394 Mixed Use district. Recommended Action Based on the findings above, staff recommends approval of amended Conditional Use Permit 124 allowing for automobile sales and repair at 721 Hampshire Avenue South. The approval of the Conditional use Permit is subject to the following conditions: 1. All vehicle deliveries and storage of inventory shall take place on -site and shall not take place on the street. [: 2. No parking shall be allowed within any existing landscaped area. 3. Employees must park on -site and no employees shall be allowed to park along Laurel Ave to the north. 4. The number of service bays on -site shall be limited to nine. 5. Any exterior dumpster shall be screened from view and made of material compatible with the building fagade. 6. No outside music, loudspeakers, or public address system will be allowed. 7. Additional screening shall be installed consistent with the Development Standards for parking screening listed in the Zoning Code for the 1-394 Mixed Use District. If vegetative screening is used, the applicant must submit a landscaping plan (number of plantings, species of plantings, etc.) to be reviewed and approved by the City Forester. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Failure to comply with one of more of the above conditions shall be grounds for revocation of the CUP. Consistent with State statute, a certified copy of the CUP must be recorded with Hennepin County. Attachments Location Map (1 page) Applicant Narrative (1 page) Original CUP (1 page) Parking Plan (1 page) Site Plan and Interior Layouts, dated September 19, 2019 (2 pages) rA 7800 Golden Valley Road I Golden Valley, MN 55427 763-593-3992 1 TTY 763-593-3968 1 763-593-8109 (fax) I www.goldenvalleymn.gov Planning Commission REGULAR MEETING MINUTES Call to Order The meeting was called to order at 7 pm by Chair Blum. Roll Call Commissioners present Commissioners absent Staff present: Council Liaison present city of golden,, Y October 28, 2019 — 7 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road Rich Baker, Ron Blum, Adam Brookins, Andy Johns , Laur,_ -1 Pockl, Ari Prohofsky, Ryan Sadeghi, and Chuck Segelbau None Planning Manager Jason Zimmerman, Plar\erjesC mpbell, and Finance Director Sue Virnig40* Steve Schmidgall Approval of Agenda MOTION made by Johnson, seconded b) submitted and the motion carried unani Approval of Minutes MOTION made by Baker, seconded by P the motion carried unanimously. genda of October 28, 2019, as L4, 2019, minutes as submitted and Public Hearing — Conditional Use it Are -ndment Applicant: Borton Automotive Address: 721 Hampshir en South Purpose: To allow f -o ec, vehicle sales in the 1-394 Mixed Use Zoning District Campbell introduced th on ional Use Permit Amendment, which would allow for used auto sales at a location where a repai as already taking place. He noted the property owner also owns the site to the south where the new vehicle sales. The site was temporarily used for vehicle sales while the showroom was under construction, and Borton would now like to use it for used vehicle sales. It is currently zoned for mixed use but is targeted to be returned to commercial zoning in the future. He stated that the current CUP, allowing for auto repair, would need to be amended to allow for auto sales. Campbell noted that the site is 2.27 acres and there is a building footprint of roughly 39,856 square feet. There are 120 parking spaces currently provided and an internal drive access with the property to the south. A cross -access agreement is recorded. He showed a photo from the street to point out the existing landscaping and noted that no exterior changes are anticipated beyond some cosmetic improvements to the fagade. IF N This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. City of Golden Valley Planning Commission Regular Meeting 2 October 28, 2019 — 7:00 pm The existing nine bays used for auto repair would be retained and an indoor showroom would be added for auto display. He noted that staff analyzed the amount of square footage proposed for each of the individual uses and calculated the number of required parking spaces at 54. With the 64 spaces set aside for outdoor display, there would be 118 spaces used leaving a surplus of two spaces. Campbell noted that the proposed hours of operation were fairly typical with 8 am to 8 pm on Monday through Thursday, 8 am to 6 pm on Friday, and 9 am to 5 pm on Saturday. With no residential uses in the area, there were no concerns. He listed the 11 findings used to evaluate the CUP amendment and said that with conditions around limiting parking on Laurel Avenue, requiring vehicles to be loaded and unloaded - .. only, and adding some landscaping to comply with the 1-394 Mixed Use Development Standard hat sty. 'f would be comfortable recommending approval. I ' Campbell covered the parking screening standards associated with the Six use :istrict which would mean adding screening 3.5 to 4 feet tall along Hampshire Avenue Segelbaum asked is staff had any thought on how much ad ion reennig should be added. Campbell stated that the requirement is 50% opacity along any main ontag egelbaum asked why there was no screening requirement along Laurel Avenue. Campbe" ,_ -int. d ou e issue of the parallel railroad track which does not leave room for screening to be instG 'ed. Nh� Brookins asked about the parking concerns o Jour I ana `there would be enough space on the site for employees to park. Campbell replied that" on of parking spaces between customers, employees, and display spaces would leave sufficie. � spa as fo, employees to park on -site. Brookins asked if there was enough room for loading and loading take place on -site. Campbell replied that he believed there was enough space for this to hap Pockl asked about the propose ;ign ermit. Campbell noted that the sign would simply advertise the used car sales. Once the . -Irrient was approved the sign permit could move forward. Pockl also asked about any othe. 'mp , ,ements to the exterior of the building or the site. Campbell replied that nothing else was olannec. -it th„ time. Johnson asked about - ,equence that resulted in auto sales taking place at this location. Zimmerman replied that while the showroom reconstruction was taking place, the Building Official gave permission for sales to be conducted out of the north lot. After the new car sales moved back, the used sales continued until it was noted that a CUP Amendment was needed to continue going forward. Johnson asked why the number of service bays were being limited in the proposed conditions. Campbell explained that the number of required parking spaces is partially dependent on the number of service bays so any addition of a service bay would impact the parking plan and would need to come back to the City for approval. Blum asked if the site needed to be brought into compliance with the City's lighting standards. Campbell stated that no lighting changes were being proposed, but any future changes would need to comply with City of Golden Valley Planning Commission Regular Meeting 3 October 28, 2019 — 7:00 pm the dark skies requirements. Segelbaum clarified that the lighting would be grandfathered in, but the use was changing so perhaps the lighting using might also change. Campbell agrees that the lighting for the auto sales use would need to meet the City's requirements. Zimmerman noted that a condition would not be needed since the use would normally be required to comply. Blum asked about checking on the compliance regarding parking. Campbell stated that the concerns of Public Works would likely result in occasional checks and staff would respond to any complaints. Pat Sutter, applicant and owner of Borton Volvo, stated that they are trying to get employees off of Laurel Ave but some of those parking there are members of the public using the green space to the north. He asked why other dealerships in the area were not prohibited from parl-'..b n Florida Ave and also how screening for other dealerships would compare to what is being aske of him. Segelbaum asked if the parking on Laurel Ave was coming from Borton llyo ; fror. -)ther businesses. Sutter replied it was a combination, and that it was convenient for son of ter',nicians to park there because it was close to their entrance. He acknowledged that fut, ire bik, lanes ,,iould likely remove some or all of the parking. Segelbaum asked to clarify the questionm%wr 'ing screening. Sutter replied it was not an issue if they should screen or not, but what the , ..reer,.%f should look like. He said customers more often look online now instead of driving by the lot. Bi m aske( if changes were planned for the lighting on the site. Sutter stated that the current lig Iou, ' rem- ,n and had been upgraded when the lights on the neighboring lot were upgraded in 201 o i asked if any other changes would be made on the exterior of the building. Sutter said no, it w, ' t nt aril minor glazing. Blum opened the public hearing. Seeing r- , e ing to speak, he closed the public hearing. Johnson asked about the screenintb h ghboring site. Zimmerman replied the Commission had previously modified the languageCUF '-,ecause of limited space at that site. Blum asked when the City's new lighting standards ')ad .pp, ived. Zimmerman replied he believed it would have been in 2010 or 2011. Blum asked if th6 me.)t the new lighting was compliant. Zimmerman agreed. Segelbaum commented that it is a d ` -1nu he would not want to restrict lighting any further. Pockl asked who would re Ad approve the screening. Zimmerman said that the applicant could provide informati(, to sta for review. Segelbaum asked about the condition limiting parking on Laurel Ave. Blum stated he believed it was appropriate to require the applicant to provide enough parking on the site and keep cars of the street. Brookins agreed. Baker pointed out that the condition not only requires enough parking be provided on site, but that no employees park on Laurel. Segelbaum stated that if parking is being restricted in anticipation of the future bike lanes, it might be better to wait until that action took place in order to be fair to all businesses along Laurel. Baker agreed that there is a fair amount of parking along Laurel, but did not think it was appropriate to restrict use by the applicant only. Segelbaum suggested the condition be revised to state that the employer shall provide adequate parking on site. Brookins said he would prefer to leave the language at recommended as he has noticed the parking situation on Laurel. Johnson noted that if bike lanes remove parking then then proposed condition would be redundant. Pockl City of Golden Valley Planning Commission Regular Meeting 4 October 28, 2019 — 7:00 pm pointed out that the business has shown enough spaces to be in compliance with code, and therefore it seems redundant to require the applicant to provide enough spaces. Zimmerman agrees that the proposed modification to the language would restate what is already required. Segelbaum said in that case he would favor striking the condition altogether. Blum expressed concern that employee and customer spaces could be replaced with display spaces, pushing other cars out onto Laurel. Baker pointed out that this would be in violation of the parking requirements and the applicant would then be risking the CUP and he didn't think that was likely. MOTION made by Segelbaum, seconded by Johnson, and motion carried 5-2 to mend approval of an amendment to Conditional Use Permit 124 to allow for automobile sales a repair , , the 1-394 Mixed Use District at 721 Hampshire Avenue South, subject to the following findi, gs an -ond .ions. Commissioners Blum and Brookins voted no. Findings: 1. Demonstrated Need for Proposed Use: Standard met. Bor*^n eation of a secondary location to complement their existing facility indicates tJe oval market for the goods and services being provided. 2. Consistency with the Comprehensive Plan: Stan' City's 2040 Future Land Use Map, this property is guided towards a Retail/Service Iso in line with the City's stated goals of locating redevelopment along major corri reasing the job and tax base within the community. 3. Effect upon Property Values: Standa t. ff anticipates the new uses would have no impact on the surrounding property values, a s i late G from any residential uses. 4. Effect on Traffic Flow and Conaestion: randard conditionally met. Staff does not anticipate a major change in the number of trips L ?n,-. -ted L / the proposed use compared to former tenants. Trips generated from the props -ed ut — vouid not exceed the capacity of the roadways. All vehicle deliveries and storage f in tot would be required to take place on -site and not on the street. The number of servic h helps set the number of required parking spaces, may not be increased without , `ty a rova1. 5. Effect of Incr 'ases in . Iputdtion and Density: Standard met. The proposed uses may generate an increase in the . amber _)f employees and customers at the location compared to the past uses, but are consistent wits. _.,e other properties surrounding the site. 6. Compliance with the City's Mixed -Income Housing Policy: Not applicable. 7. Increase in Noise Levels: Standard conditionally met. The proposed uses are not anticipated to cause a significant increase in noise levels. Automobile repair work would be conducted within an enclosed building and would take place during normal business hours. No outside music, loudspeakers, or public address system would be allowed. 8. Generation of Odors, Dust, Smoke, Gas, or Vibration: Standard met. The proposed uses are not anticipated to cause an increase in dust or odor. Minimal vibrations may be associated with the auto repair use but should not impact any adjacent uses. 9. Any Increase in Pests or Vermin: Standard met. The proposed use is not anticipated to attract pests. City of Golden Valley Planning Commission Regular Meeting October 28, 2019 — 7:00 pm 10. Visual Appearance: Standard conditionally met. The visual impacts of dealership inventory stored in the parking lot will be mitigated through the addition of screening. Any exterior dumpster or other disposal unit would be screening with material compatible with the building. 11. Other Effects upon the General Public Health, Safety, and Welfare: Standard met. Staff does not anticipate any other negative effects of the proposed uses. The location is surrounded by automobile, warehouse, and commercial properties and has adequate parking. Conditions: 1. All vehicle deliveries and storage of inventory shall take place on -site and shall not take place on the street. 2. No parking shall be allowed within any existing landscaped area. 3. The owner shall provide an adequate number of parking spaces f I em e to park on -site. 4. The number of service bays on -site shall be limited to nine. 5. Any exterior dumpster shall be screened from view and made �ma ial impatible with the building fagade. 6. No outside music, loudspeakers, or public address syst— whi . a 'owed. 7. Additional screening shall be installed consistent wi' i the velopment Standards for parking screening listed in the Zoning Code for the 1-394 Mi, �d Use strict. If vegetative screening is used, the applicant must submit a landscapin,, N,. ( of plantings, species of plantings, etc.) to be reviewed and approved by the Cii, Po, -} 8. This approval is subject to all other stat-, ,ler,. and local ordinances, regulations, or laws with authority over this development. Presentation — Capital Improvement P, arar j 202L 2029 — Sue Virnig, Finance Director Zimmerman told the Commissionr that o, - of their duties was to review the CIP and to find that it is consistent with the goals of the Co. ipru ,nsi�e Plan. He noted that while past plans have covered a five year time frame, the new pla, -over , ten year time frame. Some of the anticipated projects will need to find dollars through gr^-ts or +hey sources if they are to be funded, but by plugging them into the CIP they can be planned for. Virnig stated tha. -iny exp,_ iditure of $5,000 is included in the plan. She reviewed an example of the Parks section of the '1P an . how it tracks funding. She stated that the City moved to a ten year plan because it is better aligned with the Comprehensive Plan, and that the plan is rolling so that each year when it is reviewed a new year is added. Virnig outlined the sections, including Vehicles and Equipment, Parks, Golf Course, Buildings, Cable Casting, Storm Water, Water and Sewer, and Streets. She noted that the CIP includes the remodel of the City Council Chambers in 2020. Segelbaum asked about the off -leash pet area budgeted for 2020. Virnig stated that the pet area was being discussed that evening at the Park and Recreation meeting and that details would be forthcoming. It was anticipated to be in Medley Park. Brookins asked about how money from other groups was tracked. Virnig replied that expected revenues are included in the front section of the CIP. Johnson asked if there are any items from the Comprehensive Plan that are not included in the CIP. Zimmerman replied L A U R E L A V E 294.87PROPERTY LINE ----------- -- ---- ---- -- - -- - - - - - - --- ----------------- - - - - 22 I�j I I I LL! I I 16 I Lam! > �� I� cc Ld �o I I = I s I o_ 'n I I � I - T I EXISTING SITE AIOY i- - 20•-0- (T Nomm F, ;gyp RIM € DESIGN DATA PARKING SPACES SHOWN 120 BICYCLE PARKING (INSIDE) 4 J n 4 g o SITE AREA 98,977 SF y �''N" z 2.27 A IMPERVIOUS SURFACE (INCL ROOF) 85% Z� BUILDING COVERAGE (FOOTPRINT) 32% ¢_ FLOOR AREA RATIO 40% z t n s OPEN SPACE (GREEN) 15% 11 0 BUILDING HEIGHT 20 FEET z GROSS FLOOR AREA 39.856 SF y8 $ EEIVEO rSEP 19 2Of9 sv !oo I W p5g: 3 ..g '13 s M GENERAL. STORAGE PARTS STORAGE MEZZ FLOOR PLAN (7,726 SF) Azot t/tG/tG t FIRST FLOOR PLAN (32,130 SF) Azot t/ts'= t'—o' !NORTH NORTH W Z W Q W / I I EX-0 EX-0 EX-1 L A U R E L A V E 2g4.87PROPERTY Ll� 1 EXISTING SITE A001 1 " = 20'-0" PLANTING SCHEDULE EXISTING PLANTINGS EX—C CONIFEROUS TREE EX—D OVER —STORY TREE EX-0 UNDER —STORY TREE EX—S SMALL SHRUBS A (EVERGREEN SHRUB) GLOBE TECHNY ARBORVITAE Thuja occidentalis #5 POT B (SMALL SHRUB) GOLDFINGER POTENTILLA Potentilla fruticosa 'Goldfinger' #2 POT 5'-0" OC 24" OC 0 z z ow z L g w Z , � Z w Q w z 0- w W � U U (n �Cy) O O N IN Qw , 00 U w 0 oho ,o w Q Uwp(L LLJ "f 0 � N O J w J gLLI :L2L,C~ m Q 0O U L� 0 Q �—g W w =W=w I— �OfF- � 'o az of c�Z� Do cD O_ Q O cn U l- mwofEON Z OfOfw=w Ld of Z =�of w _0UIQ:2 o:: O= N > Z O i �' Q ~ 0 w z O > w > w z Z Q z O� w w = � Q > OLd = z N � O 0 U J o o 0 F L0 z }, U � z �N� w i a�w Of O � � z z LL o � z j N o � W A001 0 O N 0 NORTH I I (Top 3 inches reserved for recording data) CITY OF GOLDEN VALLEY CONDITIONAL USE PERMIT No. 124, Amendment #1 Date of Approval: November 19, 2019, by the City Council in accordance with Sec. 113-55, Subd. b and Section 113-94 of City Code Issued To: Borton Volvo Approved Location: 721 Hampshire Ave South, Golden Valley, MN Approved Conditional Use: To allow for automotive vehicle sales in the 1-394 Mixed Use Zoning District Legal Description: That part of Lot 1, lying Northerly of a line drawn parallel with and 335 feet Southerly at right angles from the Northerly line od said lot, Block 1, Golden Plaza 1 st Addition. Check here if all or part of the described real property is Registered (Torrens) ❑ Conditions of Approval: 1. All vehicle deliveries and storage of inventory shall take place on -site and shall not take place on the street. 2. No parking shall be allowed within any existing landscaped area. 3. The owner shall provide an adequate number of parking spaces for all employees to park on -site. 4. The number of service bays on -site shall be limited to nine. 5. Any exterior dumpster shall be screened from view and made of material compatible with the building fagade. 6. No outside music, loudspeakers, or public address system will be allowed. 7. Additional screening shall be installed consistent with the Development Standards for parking screening listed in the Zoning Code for the 1-394 Mixed Use District. If vegetative screening is used, the applicant must submit a landscaping plan (number of plantings, species of plantings, etc.) to be reviewed and approved by the City Forester. Page 2 of 2 Conditional Use Permit 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. This permit does not exempt the property owner or occupant from compliance with all provisions of city code, or any other applicable regulations, laws, and ordinances. City of Golden Valley, a Minnesota municipal corporation in Jason Zimmerman, Planning Manager State of Minnesota ss County of Hennepin This instrument was acknowledged before me on , 2019, by Jason Zimmerman, Planning Manager of the City of Golden Valley, a municipal corporation. (Stamp) (signature of notarial officer) My commission expires: THIS INSTRUMENT WAS DRAFTED BY: City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 (763) 593-8000 (month/day/year) ORDINANCE NO. 675 AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 124, Amendment 1 721 Hampshire Ave S Borton Volvo, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 113 entitled "Zoning" is amended in Section 113-55, Subd. b, and Section 113-94, by approving a Conditional Use Permit for certain tracts of land located at 721 Hampshire Avenue South, thereby allowing for automobile sales and repair in the 1-394 Mixed Use Zoning District. This Conditional Use Permit is approved based on the application materials and plans submitted by the applicant, staff memos, public comments and information presented to the Planning Commission and City Council, and findings recommended by the Planning Commission. This Conditional Use Permit is approved pursuant to City Code Section 113- 30, Subd. g, and adopted by the City Council on November 19, 2019. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. All vehicle deliveries and storage of inventory shall take place on -site and shall not take place on the street. 2. No parking shall be allowed within any existing landscaped area. 3. The owner shall provide an adequate number of parking spaces for all employees to park on -site. 4. The number of service bays on -site shall be limited to nine. 5. Any exterior dumpster shall be screened from view and made of material compatible with the building fagade. 6. No outside music, loudspeakers, or public address system will be allowed. 7. Additional screening shall be installed consistent with the Development Standards for parking screening listed in the Zoning Code for the 1-394 Mixed Use District. If vegetative screening is used, the applicant must submit a landscaping plan (number of plantings, species of plantings, etc.) to be reviewed and approved by the City Forester. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Section 2. The tracts of land affected by this ordinance are legally described as follows: That part of Lot 1, lying Northerly of a line drawn parallel with and 335 feet Southerly at right angles from the Northerly line od said lot, Block 1, Golden Plaza 1st Addition. Section 3. City Code Chapter 1 entitled "General Provisions" and Sec. 1-8 entitled "General Penalty; Continuing Violations" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Ordinance No. 675 -2- November 19, 2019 Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 19th day of November, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/ Kristine A. Luedke Kristine A. Luedke, City Clerk pity°f EXECUTIVE SUMMARY olden Physical Develo ment valle y P 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 6. A. Approve Amended Language to Pavement Management Policy Prepared By Marc Nevinski, Physical Development Director Jeff Oliver, PE, City Engineer R.J. Kakach, PE, Assistant City Engineer Summary At the November 12, 2019, Council Manager Meeting, the topic of street widths on the Pavement Management Program (PMP) was discussed. Proposed language changes to the current Pavement Management Policy were recommended by City Council, specifically the pavement width language. Along with the pavement width amendments, the overall policy was also updated with other minor administrative items, as the last update was in 2009. The amendment language proposed for the street width section of the policy is as follows: Construction Standards The City will construct all local streets to a 26 foot wide standard, measured from face of curb to face of curb and maintain parking arrangements. Variation from this standard may be considered by the City Engineer under the following situations: 1. On Municipal State Aid streets where MSA standards apply. 2. On collector and local streets where traffic volumes exceed 500 vehicles per day. 3. Where existing safety, geometric, or topographic conditions necessitate deviation. 4. Where adhering to the standard would cause environmental impacts such as wetland filling and removal of significant trees. Staff is recommending adopting the updated language to the Pavement Management Policy effective immediately. Financial Or Budget Considerations Variations from the 26-foot-wide standard may result in increases or decreases in the original CIP Street budget, as the budget was developed using estimated 26-foot-wide street width costs. City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 Recommended Action Motion to authorize the Mayor and City Council members to approve proposed amendments to the Pavement Management Policy. Supporting Documents • Proposed Amended Pavement Management Policy (6 Pages) DRAFT Pavement Management Policy for The City of Golden Valley January 17, 1995 Amended October 15, 1996 Amended December 9, 1997 Amended June 7, 2005 Amended January 20, 2009 Amended December XX, 2019 Purpose There are approximately 44-9-120 miles of street to be maintained within the City of Golden Valley. Of this total, 23.67 miles are designated as Municipal State Aid (MSA) roadways, and the remaining 96.33 miles are local streets. Keeping the street system in good condition is necessary to provide safe and reasonable transportation to the citizens of the City, to maintain property values and to keep the City an attractive and desirable place to live and do business. The goal of the Pavement Management Policy is to establish a Pavement Management Program (PMP) that systematically evaluates the street network to maximize the pavement lifespan, at minimum long-term cost, by performing the proper rehabilitation measure at the proper time. Background A properly constructed street can be expected to have an average effective lifespan of 50 to 60 years if proper maintenance measures (crack sealing, sealcoating, and bituminous overlays) are performed at the proper times. Many of the streets in Golden Valley were constructed more than 30 years ago, and did not receive the subgrade corrections that are consistent with today's standards. Many were constructed without removing unsuitable soils from the street subgrade, which causes the street to crack, distort and break up under normal traffic loading. This breakup of the pavement allows moisture into the subgrade, which further accelerates deterioration. Many of Golden Valley's streets are newer, having been constructed to City standards within the last 20 years. Although the pavement on these streets also exhibits some distress, the Pavement Management Program will include maintenance and rehabilitation of these streets in order to maximize their functional lifespan. The Pavement Management Program (PMP) The entire street system under the jurisdiction of the City of Golden Valley has been broken into segments which are evaluated by staff and consultants to determine the type of pavement distresses present. Staff then records the severity and extent of each pavement distress as well as the quality of the ride, traffic volumes and structural capacity on each street segment. Using a pavement management computer program, staff analyzes the recorded information and assigns a Pavement Quality Index (PQI) to each street segment. For example, a PQI of 10.0 represents a newly constructed street with little or no distress evident; and a PQI of 2.0 represents a street pavement that has completely failed. The PQI of each street segment is then inventoried, and streets are selected for rehabilitation strategies based on staff opinion and the analysis of the computer software. The goal of the City is to maintain a street system with an average PQI of 6.0 to 7.0. Residential streets shall be designated for an axle loading of 7 ton. Because streets decay at different rates depending on subgrade and pavement conditions, staff will periodically evaluate the pavement and assign PQls. Approximately every fifth year, a consulting engineering firm will conduct a complete inventory and evaluation of the street system. This will ensure that the baseline data being used for decision -making is current and that each street in the system receives appropriate rehabilitation measures when the need for maintenance first arises. Rehabilitation measures will include sealcoating, edge and full -width milling and overlays, varying degrees of in -place reclamation, total street reconstruction and other potential methods that may become available as new technology develops. Surface Treatments Sealneatiniv Surface Treatments is -are a preventive maintenance measure used to extend the life of a bituminous pavement. Liquid hifi,mineus and aggregateVarious asphalt emulsifiers are applied to help seal out moisture, reduce abrasion of the existing surface, increase skid resistance and help prevent older pavements from drying out and prematurely deteriorating. A properly installed sealcoat should last approximately 6 3 to 405 years. Sea'Gea+inn Surface Treatments will be applied to those streets in the system that have been constructed to City standards and do not exhibit distresses indicative of poor street subgrade. The sealGea+inn pre/+ess will indude nraGk sealing, routine patGhinn and limiters repair of nennrete GUrh and gutter Bituminous Milling and Overlay Bituminous milling and overlay consists of mechanically removing a portion of the existing bituminous pavement surface, and placing new pavement. After placement of a bituminous overlay, properly timed sealcoating can extend the life of a street for an estimated 20 to 25 years before another overlay is required. Bituminous overlays will be performed on those streets that have been constructed to City standards and do not have distresses indicative of a poor subgrade. The streets receiving overlays also will be subject to crack sealing, curb repair, and patching before the placement of the overlays. Reconstruction Reconstruction is defined as any major rehabilitation involving the removal or relaying of all surface material for a particular segment of street. Reconstruction will be performed on streets that have deteriorated to the point where reconstruction is the only cost-effective method of rehabilitation. Sanitary sewer, water main, and storm sewer systems on streets subject to reconstruction will also be investigated as part of the 2 PMP. Those utilities that exhibit inadequate capacity, maintenance problems, and do not meet specific state or federal requirements for the utility will be repaired or replaced as part of the street reconstruction project. Construction Standards The City will strove to maintains the existing street width construct all local streets to a 2�&�26-foot wide standard, measured from face of curb to face of curb and maintain parking arrangements and parking arrangements „mess there is an over riding safety reason to Ghan . Variation from exist-ngGondit+e;Sthe 26feet w0de standgEd, inGluding parking and street width, will b --side. ed OR the following sityatiORS this standard may be considered by the City Engineer under the following situations: 1. On Municipal State Aid streets where MSA standards apply. 2. On collector and local streets where traffic volumes exceed 500 vehicles per day. 3. Where there are existing safety, geometric or topographic 0ssuesconditions necessitate deviation. undue harr -5-.4.T9.wkQ,W�A here adherina to the standard would cause environmental impacts such as wetland filling and removal of significant trees. Drainage Improvements The City will attempt to improve drainage conditions during reconstruction wherever possible and feasible. Drainage improvements for areas outside of public right-of-way will be implemented where feasible and in accordance with the Special Assessment Policy. Landscaping Impacts The City will endeavor to minimize landscaping disturbances whenever possible, and shall consider reasonable replacements when disturbances are necessary. The Environmental Coordinator shall comment on tree and landscaping impacts due to proposed projects and will include this review in project feasibility reports. Concrete Curb and Gutter Concrete curb and gutter provides structural support for the edge of the paved roadway, aids in snow removal and facilitates drainage of storm water for water quality treatment and minimizing damage to adjacent properties. Therefore, design of streets subject to reconstruction will include concrete curb and gutter. The City's standard for concrete curb and gutter is the Minnesota Department of Transportation's B-618 design constructed according to industry standards. Concrete curb and gutter designs other than the City's standard, such as D type, may be considered based upon neighborhood input. In order for alternate styles to be installed, 100 percent of the property owners abutting a street must sign a petition prepared by the Public Works Department requesting the alternate curb style. This petition will state that the City will no longer repair damages to turf, 3 landscaping, sprinkler systems, mailboxes or other items placed within the public right-of-way by property owners resulting from the City's snow and ice control measures. Property Owner Involvement During the preliminary design phase of any reconstruction project, the City will hold open houses for affected property owners. Property owners will be consulted and provided the opportunity to have input in the preliminary project design during the open houses. The City will also endeavor to keep property owners informed during construction through the use of construction e- newsletters, daily construction notices, targeted correspondence and other means of communication deemed appropriate. Driveway Reconstruction Pavement Management street reconstruction projects will include an opportunity for residents in the project area to reconstruct their driveways as part of the project. If property owners wish to participate in the driveway reconstruction program the City will prepare an estimate for the work, determine eligibility and liability for participation, determine the indirect costs for the work, prepare a contract and manage reconstruction of the driveway. Following reconstruction the property owner may choose to pay for the driveway reconstruction in one of two methods as outlined in the Special Assessment Policy. The City of Golden Valley will pay for replacement of the portion of each driveway that is removed due to the street reconstruction with the same material that was removed (asphalt or concrete). If property owners wish to have the driveway reconstructed in a material other that what was removed (install concrete when asphalt was removed) they will be responsible for the cost differential between the materials. The City reserves the right to reject requests for private driveway reconstruction in situations where the reconstruction requires that the City and/or its contractors must assume a higher degree of liability during construct than a normal driveway, or where the ability to achieve the required quality is not possible. Such situations include excessive or minimal slopes, landscaping impacts, structural impacts or similar conditions. The determination of eligibility to participate in the driveway reconstruction program is at the discretion of the Public Works Department. Sanitary Sewer Service Repair Pavement management street reconstruction projects will include an opportunity for property owners affected by the street reconstruction to reconstruct their private sanitary sewer services. This voluntary program will allow property owners to become compliant with Chapter 3 of Golden Valley City Code, and helps the community reduce the inflow and infiltration of clear water into the sanitary sewer system. If a property owner wishes to participate in the sewer service rehabilitation program, the City will prepare estimates for the work, 4 determine eligibility and liability for participation, determine the indirect costs for the work, prepare a contract and manage the rehabilitation work. Following completion of the sewer service rehabilitation the property owner may choose to pay for the work as outlined in the Special Assessment Policy. Maintenance The City will perform major maintenance procedures in a timely and cost- effective manner to maintain condition over the life of the street, including overlays and sealcoating. However, streets that need reconstruction also need maintenance measures beyond what is required for streets built to City standards. These maintenance measures must also be performed more frequently on poor quality streets, resulting in an increasing burden on General Fund street maintenance and the need for more taxes to finance them. Therefore, those streets recommended for reconstruction consistent with the Pavement Management Policy but denied by the City Council because of resident opposition will no longer be subject to maintenance measures beyond those deemed necessary for public safety. Maintenance measures required for public safety will include, but are not limited to, repair of large potholes in the driving lanes and patching of utility openings. Sidewalks The construction of sidewalks will be evaluated for each street in keeping with the goals of the Golden Valley Sidewalk C,,,,,mitt°°sidewalk and bicycle facilities included in the Comprehensive Transportation Plan. Sidewalk construction will be financed by the City. Financing and Special Assessments The City of Golden Valley Pavement Management Program is to be financed through the General Fund and general obligation bonds. The bonds will be repaid through tax levies and special assessments. Seale tin Surface treatments will be financed completely through the General Fund, with no assessments to adjacent properties. Bituminous overlays may be contracted with the reconstruction portion of the program and will be financed through bonding as funding allows. Special assessments will only be levied against those properties adjacent to streets being reconstructed. The amount of the special assessments will be set in the City's annual fee resolution based on the Special Assessment Policy. Typical Project Schedule and Process The following schedule and process is typical for a Pavement Management street reconstruction project. 1. City staff makes recommendations to the City Council regarding proposed reconstruction projects for each year. The City Council reviews the recommendations and orders feasibility reports for projects. 2. Preliminary project data gathering, including surveying, soil borings and review of maintenance records is performed. 5 3. Preliminary project design and public participation occurs. 4. Project design continues with preparation of the feasibility report, and public hearings for project authorization and special assessments are held. 5. Following project authorization the final plans, specifications and contract documents are prepared, the project is bid and a contract is awarded. 6. Project construction occurs begins in the spring and is completed in the fall. 0 pity°f EXECUTIVE SUMMARY olden Physical Develo ment valle y P 763-593-8030 / 763-593-8109 (fax) Golden Valley City Council Meeting November 19, 2019 Agenda Item 6. B. Second consideration of Ordinance Regulating Solid Waste Collection and Solid Waste Prepared By Marc Nevinski, Physical Development Director Summary In 2018, the Council set as one of its goals for the year the review of waste collection practices in Golden Valley and subsequently established the following five goals: 1. Ensure that residents have options for the type and level of waste disposal services they desire. 2. Establish waste disposal practices that improve environmental outcomes. 3. Establish standards for waste collection that minimize impacts to infrastructure and enhance neighborhood livability (cleaner, safer, quieter, and healthier). 4. Avoid significant operational or capital cost increases to the City and residents. 5. Increase the City's and community's understanding of the waste disposal process in order to achieve its goals and those of its partner agencies. Following the establishment of the goals, Staff then met with the licensed haulers in Golden Valley to discuss the goals and ways they could be achieved. In October of 2018, a forum was held in the Council Chambers to engage Golden Valley residents in the discussion of waste hauling. In April of 2019, the League of Women Voters issued a report which considered the advantages and disadvantages of organized and open collection systems. The Council then decided to modify the existing waste collection ordinance rather than pursue organized waste collection. Council also directed staff to modify the current ordinance to cap the number of licenses issued for refuse collection to ten and recycling collection to six. Staff and the Environmental Commission then prepared a draft ordinance over the course of the summer. In September, staff sent the draft ordinance to the licensed haulers in Golden Valley for comment and feedback. Additionally, a short survey was published to solicit feedback from residents about their thoughts and preferences for waste collection. The results were included in a Community Input Report. Finally, Council reviewed the proposed ordinance at its Council/Manager meeting on October 101" and provided direction based on the input received. Modifications to Chapter 16: Article VII: Solid Waste and Recycling Collection include the following notable provisions and changes: City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 Notable provisions and modifications to Chapter 16 include: • Updates to definitions to reflect those in State statutes. • Establishes the number of residential waste collection licenses at four. This number is a target and will be achieved through attrition. Collectors currently licensed in the City may continue to renew their licenses but must comply with the modified ordinance. • A requirement to provide a schedule of charges, submission of DOT inspection records, and a summary of the driver training program, among other requirements. • A requirement that waste containers must be made of at least 25% post -consumer material. • Increases to the insurance requirements licensees must carry. • Limits residential collection to Friday and Monday (Monday added at first consideration). • Limits truck weight to 7 tons per axel on residential streets. • Reporting of the annual aggregate tons of MSW collected the prior year, disposal locations of waste collected, and the aggregate number of residential accounts served. • Requirement to report traffic and environmental immediately to the City. • Prohibition of the transfer of licenses to a non -licensed hauler. Modifications are propose to Chapter 22, Solid Waste, which addresses how solid waste is managed on private property, in order to ensure consistency with State statutes and other sections of code, including definitions, zoning, and property maintenance. Council adopted the first consideration of the ordinance at its November 6tn meeting with the modification to Section 16-194 to include Monday as a residential collection day. The ordinance reads as follows: Sec. 16-194 —Waste Hauling. (e) Days and Hours of Collection. Collection of MSW, recyclables, bulky waste, SSOM, and yard waste shall be limited to the following days and hours: (1) Residential and Multiple Dwelling Districts. Collection of MSW, recyclables, bulky waste, SSOM, and yard waste in a residential or multiple dwelling zone shall occur only on Fridays and Mondays between 7:00 a.m. and 6:00 p.m. When a holiday occurs on a weekday, the collection day shall advance by one day. The ordinances are anticipated to become effective April 1, 2020. Financial Or Budget Considerations The modified regulations will increase the cost of enforcing waste collection standards within the City. Specifically, staff will have more application material to review and data to manage from hauler reporting. Staff recommends adding a base fee of $150 per hauler to the license fee, in addition to the $50 per vehicle currently charged. This increase is reflected in the 2020 fee schedule, which Council will hear the second consideration of on November 6tn City Council Regular Meeting Executive Summary City of Golden Valley November 19, 2019 Recommended Action Motion to adopt the second consideration Ordinance #673, Repealing in its Entirety Chapter 16 — License, Taxation and Misc. Regulations, Article VII. — Collectors of Solids Waste and Recyclables and adding a new Article VII. - Solid Waste and Recyclables Collection Motion to adopt the second consideration Ordinance #674, Repealing in its Entirety Chapter 22 — Solid Waste and Replacing it with a new Chapter 22-Solid Waste Motion to approve the Summaries of Ordinances #673 and #674 for Publication based on the finding that the title and summary clearly inform the public of the intent and elect of the ordinance. Supporting Documents • Ordinance #673 Repealing in its Entirety Chapter 16 — License, Taxation and Misc. Regulations, Article VII. — Collectors of Solids Waste and Recyclables and adding a new Article VII. — Solid Waste and Recyclables Collection (8 pages) • Ordinance #674, Repealing in its Entirety Chapter 22 — Solid Waste and Replacing it with a new Chapter 22-Solid Waste (6 pages) • Summary of Ordinance #673 (1 page) • Summary of Ordinance #674 (1 page) • Comparison of current and proposed ordinances (17 pages) • Comments received from waste haulers (4 pages) ORDINANCE NO. 673 AN ORDINANCE AMENDING THE CITY CODE Repealing in its Entirety Chapter 16 — License, Taxation and Misc. Regulations, Article VII. - Collectors of Solid Waste and Recyclables and adding a new Article VII. — Solid Waste and Recylables Collection The City Council of the City of Golden Valley ordains as follows: Section 1. City Code, Article VII. - Collectors of Solid Waste and Recyclables is hereby repealed in its entirety. Section 2. City Code, Article VI is hereby amended by adding a new Article VII. — Solid Waste and Recylables Collection which reads as follows: ARTICLE VII. SOLID WASTE AND RECYLABLES COLLECTION Sec. 16-192 - Intent. It is the intent of the City Council to establish a system for the orderly and regular collection of MSW, recyclables, bulky waste, SSOM and yard waste in the City; to ensure that the disposal of the material shall be accomplished in a sanitary manner; that the health of the residents of the City shall be properly safeguarded; and to further ensure that the City shall be in compliance with all laws relating to the disposition of recyclables and other waste. The City Manager or their designee shall have the authority to develop additional reporting requirements, application requirements, and other requirements as they deem necessary to provide for the safe, orderly and cost-efficient preparation, collection and disposal of all waste materials covered in this ordinance. These standards shall not be contrary to this ordinance. Sec. 16-193- Definitions. As used in this Article, the following words, terms and phrases shall have the following meanings, except where the context clearly indicates otherwise: Bulky Waste. Bulky waste shall have the meaning set forth in State Statute and is a subset of municipal solid waste. In this Ordinance bulky waste includes household items and other discarded materials that, due to their dimensions and weight, are typically not collected as part of the regular trash and Recycling or for which there may be a separate fee, such as furniture, carpeting, and mattresses, and appliances including electronic devices. Commercial Establishment. Commercial establishment means any premises upon which a commercial or industrial enterprise of any kind is operated, including restaurants, clubs, and churches and, for purposes of Solid Waste licensing, multiple unit residential dwellings. County. County means Hennepin County, Minnesota. Hazardous Wastes. Hazardous Wastes are defined in State Statute. Wastes are hazardous in Minnesota when they display one or more by all Collectors of these characteristics: Ignitable, Oxidizer, Corrosive, Reactive, Toxic, or Lethal. Ordinance No. 673 -2- November 19, 2019 Mixed Municipal Solid Waste. Mixed municipal solid waste (MSW) has the meaning set forth in Minnesota Statutes and means garbage, refuse, rubbish, trash, and other solid waste from residential, commercial, industrial, and community activities, that the generator of the waste aggregates for collection. MSW does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural wastes, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams. Multiple Unit Residential Dwelling. Multiple unit residential dwelling means any building consisting of more than four residential dwelling units, each with individual kitchen facilities. Recycling. Recycling shall have the definition in Minnesota Statutes, and shall mean the process of collecting and preparing Recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of Recyclable materials in a manner that precludes further use. Recyclables. Recyclables shall have the meaning set forth in Minnesota Statutes and means materials that are separated from mixed municipal solid waste for the purpose of recycling or composting, including paper, glass, plastics, metals, automobile oil, batteries, and source - separated compostable materials and all material hereafter designated as Recyclable by the City. Residential Dwelling. Residential dwelling means any single building consisting of up to four residential dwelling units, having individual kitchen facilities for each unit. Solid Waste. Solid waste has the meaning set forth in Minnesota Statutes, section 116.06, but is further defined for purposes of this ordinance to include MSW, recyclables, bulky waste, yard waste, SSOM and litter. Source Separated Organic Materials (SSOM). Source Separated Organic Materials shall have the meaning set forth in State Statute, and shall include food waste and other compostable organic materials that are source separated for recovery. The term "Organics" does not include yard waste for purposes of this Ordinance. (Also referred to as "food waste/organics" and "source separated organics.") Yard Waste. Yard waste means garden wastes, leaves, lawn cuttings, weeds, shrubs, and tree waste and pruning. Sec. 16-194. -Waste Hauling. (a) License Required. No person, firm or corporation, except City employees, shall collect MSW, recyclables, bulky waste, SSOM or yard waste belonging to another person in the City without a license from the City. (b) Classification and Number of Licenses. The following classes of licenses shall be issued by the City Council: Ordinance No. 673 -3- November 19, 2019 (1) Residential License. A Residential license shall allow collection of all MSW, recyclables, bulky waste, SSOM, and yard waste from any residential dwelling within the City. (a) The number of Residential licenses under this section shall be capped at the number in place on March 31, 2020; any decrease in the number of licenses that occurs after March 31, 2020 due to attrition will decrease the number of available licenses to that extent until the number of available Residential licenses reaches four. (2) Commercial License. A Commercial license shall allow collection of MSW, recyclables, bulky waste, SSOM, and yard waste from any commercial establishment within the City. (c) Required Services. (1) Residential licensees shall furnish a full class of residential services for pickup of, including at least the following: (a) 30 / 60 / 90 Gallon Service rates for MSW (b) Valet service (c) Yard waste (d) Weekly or biweekly pick up (e) Bulky waste (f) Christmas tree pick up (2) Commercial licensees shall furnish collection of MSW, recyclables, bulky waste, SSOM, and yard waste. (d) Additional License Requirements. All Residential and Commercial licensees must meet the following minimum requirements: (1) Licensees shall offer separate durable yard waste containers. (2) Licensees shall offer solid waste and yard waste containers that are not easily corrodible or combustible and which are made from at least 25% post -consumer recycled material. (3) Licensees must haul yard waste from at least April 1 to November 15, and as otherwise designated by the City Manager or their designee. (4) To accommodate the needs of the physically disabled and challenged, and to promote the health, safety, and general welfare of the residents of the City, licensees shall provide valet service among their contract options. (5) When a licensee deems any material unacceptable for pickup, the licensee shall tag the rejected material and provide, in writing, the date rejected and a specific reason for refusal). Ordinance No. 673 -4- November 19, 2019 (6) Licensees shall comply with all local, state and federal rules, laws and ordinances related to solid waste disposal. All MSW, recyclables, bulky waste, SSOM, and yard waste shall be disposed of only at places specifically authorized by the State Pollution Control Agency and the County Board and in compliance with this Article. (e) Days and Hours of Collection. Collection of MSW, recyclables, bulky waste, SSOM, and yard waste shall be limited to the following days and hours: (a) Residential and Multiple Dwelling Districts. Collection of MSW, recyclables, bulky waste, SSOM, and yard waste in a residential or multiple dwelling zone shall occur only on Fridays and Mondays between 7:00 a.m. and 6:00 p.m. When a holiday occurs on a weekday, the collection day shall advance by one day. (b) All Other Zoning Districts. Collection of MSW, recyclables, bulky waste, SSOM, and yard waste in all zoning districts other than residential or multiple dwelling zones shall be occur only between 6:00 a.m. and 10:00 p.m. (c) Special Collection Permit. In the event of an emergency, the licensee may apply to the City Manager for a special permit to collect materials at a time or times other than those specified in this section. No such special permit shall extend for a period of more than 14 days from date of its issuance. (f) Vehicles. (1) Vehicles used to collect and transport solid waste over the streets and alleys of the City shall have a fully enclosed metal body which is tightly sealed and properly maintained, and operated to prevent offensive odors escaping therefrom, and solids or liquids from leaking, spilling, dropping, or blowing from the vehicle. (2) Vehicles must be kept in good repair and in clean and sanitary condition and are subject to periodic inspection by the City. Vehicles shall be equipped with brooms and shovels for use in sweeping up all solid waste and refuse spilled during collection or hauling. (3) Vehicles shall contain spill kits capable of absorbing and containing any fuel or hydraulic fluid spills. All spill incidents shall be reported to the City the day of the incident, with location and time of spill, type of spill, and measures used to clean up the spill. (4) No hauler shall operate a truck on any residential street when the weight of the truck exceeds 7 tons per axel. (5) Vehicles must pass all annual inspections required by the Minnesota Department of Transportation, including but not limited to those required by Minn. Stat. § 169.781. All vehicles operated in the City shall display a current DOT inspection decal. (6) Licensee shall immediately report all traffic safety and environmental incidents involving licensee's vehicles that occur in the City to the City staff. Sec. 16.195 - Applications and Licenses; Procedure and Administration Ordinance No. 673 -5- November 19, 2019 (a) Application. Any person desiring a Residential or Commercial collector license from the City shall file an application on forms provided by the City at least 60 days prior to the projected effective date. The applicant shall pay to the City Clerk a license fee established by the City Council, which fee shall accompany the application. (1) Form. Every application for a license issued under this Article shall be on a form provided by the City. The application shall state at a minimum: (a) The name of the applicant (b) The number of vehicles to be used in the City (c) A description of the vehicles as to physical characteristics, year and name of manufacturer, and acknowledgement that vehicles contains the requirements set forth in Sec 16-194. (d) A statement that the applicant has paid all required fees and taxes (e) For residential licenses, a schedule of charges for the following required services: i. 30 / 60 / 90 Gallon Service rates for MSW ii. Valet service iii. Yard waste iv. Weekly or biweekly pick up v. Bulky waste vi. Christmas tree pick up vii. Taxes and fees (f) The address of all waste disposal sites used by the applicant. (g) Submission of most current DOT inspection records for each vehicle to be licensed within the City. (h) The name of a local representative of the applicant and the telephone number, email, and physical address where the representative can be conveniently reached (2) Insurance. Each applicant shall submit at the time of license application proof that the applicant has liability insurance issued by an insurer duly licensed in the state of Minnesota providing at least the following coverage: (a) General liability coverage in the amount of $500,000 for bodily injury for each occurrence; $250,000.00 for property damage per occurrence, or a $1,000,000 combined single limit and an annual aggregate limit of $2,000,000. (b) Automobile liability coverage in the amounts of $250,000 for property damage, $250,000 for bodily injury per person, or $500,000 combined single limit. (c) Worker's compensation insurance in accordance with Minn. Stat. § 176. The insurance must remain in force during the term of the license and must provide for notification to the City 30 days before termination or cancellation. A license shall be automatically revoked upon notice of termination or cancellation of Ordinance No. 673 -6- November 19, 2019 insurance and shall remain revoked until and unless other insurance is provided as required. (b) Annual Reporting. Applicants for residential licenses shall submit at the time of initial license application and each renewal application the following information from the prior calendar year: (1) Tonnage of MSW collected (2) Drop off locations (3) And other information as the City may require from time to time (4) The aggregate number of applicant's residential accounts within the City at the time of the application (5) A summary of the applicant's driver requirements and driver training program (c) Action. Upon receipt of a complete application, the City Clerk shall forward the application to the City Council for action at its next regularly scheduled City Council meeting. If the City Clerk determines that an application is incomplete, they shall return the application to the applicant with notice of the information necessary to make the application complete. The City Council may either approve or deny the application for a license, or it may delay action for a reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the City Council approves the license, the City Clerk shall issue the license to the applicant. If the City Council denies the license, notice of the denial shall be given to the applicant along with notice of the applicant's right to appeal the City Council's decision. (d) Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days but no more than 60 days before the expiration of the current license. In order to renew a license, the licensee must: (1) Demonstrate no lapse in the license period, including suspension or revocation during the last 12-month period. (2) Meet all City, county, state and federal laws related to solid waste disposal. (3) Submit a complete annual application renewal form, along with all required attachments, documents, information and payment, on or before the due date. Incomplete applications will be returned to the Licensee but may be resubmitted with the missing information, provided they are resubmitted by the due date. Failure to submit a complete renewal application package by the due date shall be cause to deny the renewal. (e) Transfer. Each license issued under this Article is issued to the applicant only. Licenses are non -transferable. No licensee shall sell, loan or assign a license to another person or entity. (f) Issuance as Privilege and Not a Right. The issuance of a license issued under this article is a privilege and does not entitle the license holder to automatic renewal of the license. Licensing of haulers by the City shall not preclude the City from contracting Ordinance No. 673 -7- November 19, 2019 with a hauler for the exclusive pickup of residential garbage, recyclables, yard waste, and refuse for the City. (g) False Statements. It is unlawful for any applicant to intentionally make a false statement or omission upon any application form. Any false statement in such application, or any willful omission of any information called for on such application form, shall work an automatic refusal of license, or if already issued, shall render any license issued pursuant thereto void and of no effect to protect the applicant from prosecution for violation of this chapter, or any part thereof. (h) Term of License. No license issued hereunder shall be for a longer period than one year, and all licenses shall expire on April 1 of each year. (i) Revocation and Suspension of License. Any license issued hereunder may be revoked or suspended by the Council if false statements have been made in the application and may be revoked upon failure of a licensee to comply with the requirements of the provisions of the City Code. Sec. 16-196. - Recycling Program. The City shall maintain a recycling program designed to reduce the amount of solid waste generated within the City for disposal. Reports providing information on generation, collection and disposal MSW, recyclables, bulky waste, SSOM, Waste and yard waste within the City shall be submitted to the County as prescribed by its Department of Environment and Energy. The City Manager or their designee shall establish administrative program guidelines for each program and fees shall be established by resolution of the Council. Elements of the recycling program shall consist of: (a) Curbside Recycling. The City shall contract for curbside recycling to all single- and multiple -family residences of four units or less. Cost of said program will be billed on a quarterly basis to all such property owners, based on the cost of providing the service less any subsidy provided by the County. (b) Commercial and Institutional Recycling. Commercial and institutional entities within the City shall contract, through a licensed private hauler or the City, for recycling for a minimum of every other week collection, the cost of which shall be paid by said commercial or institutional entity. (c) Multifamily Recycling. Owners of multifamily dwellings containing more than four dwelling units shall provide a recycling collection service, through a licensed private hauler or the City, for their residents with a designated on -site collection area. Owners shall contract for a minimum of every other week collection of the recyclables from the on -site collection area, the cost of which shall be paid by the multifamily dwelling owner. Such collection shall include, at a minimum, all materials collected in the City's curbside recycling program maintained in accordance with this article and shall meet applicable County requirements. (d) Special Collection and Drop -Off Programs. Licensed residential haulers operating within the City shall provide yard waste and woody yard waste pick-up in the spring and fall as part of their collection service. The City may from time to time collect or provide drop-off sites for yard waste or recyclables. Ordinance No. 673 -8- November 19, 2019 Sec. 16.197 — Enforcement. The City Manager or their designee shall enforce the provisions of this article. The City shall have the right to enforce this ordinance through all means available under law, including administrative citations, suspension or revocation of a license, or criminal prosecution. Any such enforcement action by the City shall be grounds for the City to deny renewal of future license applications. Section 3. City Code Chapter 1 entitled "General Provisions" and Sec. 1-8 entitled "General Penalty; Continuing Violations" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after April 1, 2020. Adopted by the City Council this 19t" day of November, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk ORDINANCE NO. 674 AN ORDINANCE AMENDING THE CITY CODE Repealing in its Entirety Chapter 22 — Solid Waste and Replacing it with a new Chapter 22 — Solid Waste The City Council of the City of Golden Valley ordains as follows: Section 1. City Code, Chapter 22 - Solid Waste is hereby repealed in its entirety. Section 2. City Code, Chapter 22 — Solid Waste is hereby replaced with the following new language: CHAPTER 22- SOLID WASTE Article I. — In General Secs. 22-1-22-18. — Reserved. Sec. 22-19 — Definitions. Except as otherwise defined herein, or where the context clearly indicates a contrary intent, the words and terms defined in City Code section 16-193, shall be applicable to this Chapter. Sec. 22-20. — Disposal and Storage Regulations. (a) Collection Required. (1) Residential Dwelling Collection. Every residential dwelling, either directly or through the owner of a multifamily dwelling unit, shall: (a) Hhave a contract for collection of MSW at least once every other week with a hauler licensed by the City; or (b) Aapply for and receive a waiver of the requirement of subsection (a)(1)(a) of this section by showing evidence of the use of an environmentally sound alternative for MSW collection. (2) Commercial Collection. Each owner or manager of a commercial establishment shall: (a) Have a contract for at least weekly, and as often as once each business day if necessary to protect the public health, safety, and general welfare, for collection of MSW with a hauler licensed by the City; or (b) Apply for and receive a waiver of the requirement in subsection (a)(2)(a) of this section by showing evidence of the use of an environmentally sound alternative for MSW collection. (b) Disposal. Solid waste shall be handled and disposed in accordance with the following provisions: (1) Solid waste may be disposed of by contracting with a licensed private collector to haul the Solid waste to a State licensed or County -approved processing or disposal site. Ordinance No. 674 -2- November 19, 2019 (2) Solid waste may be disposed of by personally transporting it to a County -approved processing or disposal site. (3) No person shall permit solid waste to be moved from property owned or occupied by the person by any unauthorized or unlicensed collector. (4) No licensed collector shall dispose of solid waste in any manner except as provided in this Section. Sec. 22-21- Prohibited Acts (a) Unlawful Accumulation Prohibited. Except to the extent permitted as composting under this Article, no person shall allow solid waste or hazardous waste to accumulate upon property owned or occupied by any such person; or fail to dispose thereof in a manner meeting the provisions of this section. Provided, however, that this section shall not prohibit the storage of MSW in receptacles which meet the requirements of this article. (b) Burning or burying prohibited. No person shall burn or bury any solid waste or hazardous waste, within the City, unless expressly licensed or permitted for that activity. (c) Littering Prohibited. No person shall discharge or dispose of solid waste or hazardous waste in any street, alley, drive, park, playground or other public place, or upon privately owned property. (d) Scattering Prohibited. It is unlawful for any person to, and no licensed collector shall, permit or allow any of the employees of such collector to cast, spill, place, sweep, or deposit anywhere within the City any solid waste or hazardous waste in such a manner that it may be carried or deposited by the elements upon any street, sidewalk, alley, sewer, parkway or other public place, or into any other premises within the City. (e) Scavenging Prohibited. No person shall scavenge or otherwise collect solid waste or hazardous waste from containers or from public or private property unless licensed therefore by the City or unless permission of the owner of any such materials has been given. Sec. 22-22. — Solid Waste Storage. The owner, occupant, and person in control of any private property, business establishment, or industry, shall be responsible for the satisfactory storage of all solid waste accumulated at the premises, business establishment, or industry. (a) Animal and vegetable wastes not used for composting shall be stored in durable, rust - resistant, nonabsorbent, watertight, rodent -proof, and easily cleanable containers, with close -fitting, fly -tight covers. (b) Hazardous wastes shall be stored in the proper containers which are adequately labeled in a safe location and in compliance with the regulations of Federal, State and City governments, and their regulatory agencies. (c) All solid waste, other than SSOM and hazardous wastes, shall be stored in durable containers or as otherwise provided in this article. Ordinance No. 674 -3- November 19, 2019 (d) All containers for the storage of solid waste shall be maintained in such a manner as to prevent the creation of a nuisance or menace to public health. Containers that are broken or otherwise fail to meet requirements of this article shall be replaced with acceptable containers. (e) Solid waste objects or materials too large or otherwise unsuitable for storage containers shall be stored in a sanitary manner, in compliance with the regulations of Federal and State government and their regulatory agencies, and in compliance with the City Code. The owner, occupant or person in charge of the premises, business establishment, or industry shall arrange the disposal of such solid waste objects or materials as soon as practicably possible and in no event later than 10 days after the date on which the solid waste was first stored on the premises; provided, however, that yard waste shall be disposed of in 40 days or less. Notwithstanding the foregoing, these time limits may be extended if: (1) a longer period of storage is specified by the regulations of a Federal or State government, or their regulatory agencies, in which case the time limit may be extended to match the time specified by the Federal, State or other regulatory agency; or (2) the owner, occupant, or person in charge of the premises obtains a permit to store such solid waste objects or materials for a longer period from the City Manager or their designee. The City Manager or their designee shall issue a permit for a longer period of storage only upon a showing of need for such storage and satisfactory evidence that such storage will not endanger the health or safety of any person or create a nuisance. Sec. 22-23. - Location of Containers —Residential Zoning Districts Containers shall be stored no more than three feet from the primary or accessory structure, shall at all times be located behind the front of the primary structure, and shall be screened from view in accordance with section 113-152. If, in the sole discretion of the City, compliance with the foregoing requirements would cause a significant hardship to the owner due to the location of the primary structure or the topography of the lot, containers may be stored in a neat and orderly manner in another location as approved by the City Manager or their designee. Notwithstanding the foregoing, containers may be placed at the curb from 5:00 p.m. the day prior to collection to 9:00 p.m. the day of collection. Sec. 22-24. - Same —Commercial Establishments and Multiple Dwelling Units. Any bulk or box type container used for the storage of solid waste or hazardous waste must be fully screened from view of the public right-of-way, public park, or residential area. In no event shall containers be placed next to the street or be placed or maintained in such a way as to unreasonably interfere with the use of adjoining property. Recycling containers less than one cubic yard in capacity do not need to be screened from view of the public right-of-way, but must be placed on a paved surface. Baled recyclables must be stored out of view from the public right-of-way other than a 24-hour time period before a scheduled collection. Sec. 22-25. - Composting. Composting is permitted only on residential properties having up to four dwelling units provided that all of the following conditions are met: Ordinance No. 674 -4- November 19, 2019 (a) Permitted Composting Materials. Only yard waste, straw, fruit and vegetable scraps, coffee grounds or eggshells generated from the site on which the compost is located are permitted composting materials. In addition, commercially available ingredients specifically designed to speed or enhance decomposition can be placed in the composting structure. (b) Prohibited Composting Materials. The following materials shall not be placed in the composting structure: hedge, tree trimmings and twigs one -quarter inch diameter or greater; Christmas trees; meat; bones; fat oils; whole eggs; dairy products; un- shredded branches or logs; weeds heavily loaded with seeds; plastics; synthetic fibers; human or pet wastes; diseased plants; and any other solid waste or hazardous waste not permitted in Subsection (1) of this section. (c) Composting Structure. All composting materials must be contained in an enclosed structure which may be constructed of wood, wire mesh, or a combination of wood and wire, or in commercially fabricated compost bins designed to contain composting materials. Maximum of one structure is allowed per lot. (d) Composting Structure Size. Composting shall be conducted within an enclosed structure not to exceed a total of 500 cubic feet (for example, 10 feet by 10 feet by five feet) in volume. The maximum height of the composting structure shall be five feet. (e) Location. The composting structure shall be located in the rear yard of the property, and be at least five feet from the property line, or 35 feet if the property line is also a street line, and no closer than 20 feet to any habitable building, other than the residents' own home. (f) Maintenance. The compost shall be managed in keeping with standard compost practices which include providing adequate air circulation to prevent combustion and objectionable odors to adjacent properties. (g) Nuisance. The operation of composting in a manner that results in objectionable odors or the placing of prohibited materials in a composting structure to create a health hazard is considered a public nuisance. Sec. 22-26. - Enforcement. The City Manager or their designee shall enforce the provisions of this article. (a) Warnings. The City or any of its haulers may issue a warning notice to any person observed not in compliance with any provisions of this article. Such warning may serve as the basis to reject noncompliant waste materials for collection. (b) Inspections. The City Manager or their designee shall inspect or investigate as necessary to determine whether an immediate health hazard exists as a result of a violation to this article. Such official may enter upon any land without the consent of the owner and without being subject to any action for trespass. However, if entry into enclosed buildings is necessary, such official shall obtain the consent of the owner, occupant, or person in control of such premises beforehand. If such permission cannot be obtained, such official shall obtain a warrant to enter said building based upon probable cause to believe that a violation of this article exists. The City Manager or their Ordinance No. 674 -5- November 19, 2019 designee shall carry identification, in a form approved by the Council, and produce it at the request of any owner, occupant, or person in control of said premises. (c) City Removal. (1) If the owner of private property fails to maintain the property free of solid waste or hazardous waste as required under this article, the City may remove the same and assess the cost for said removal. (2) Prior to City removal of solid waste or hazardous waste, the City Manager or their designee, shall prepare and serve the property owner with a notice: (a) Describing the property and the violation (b) Setting forth a date by which the solid waste must be removed (which in no event shall be earlier than 30 days from the date of notice) (c) Providing the option for a hearing before the Council (and setting forth the procedure for obtaining said hearing); and (d) Warning that the cost of City removal may be assessed against the property. (3) If the property owner desires a Council hearing, the hearing must be initiated by the property owner before the City commences abatement, and upon the owner's request for a hearing, the City staff shall take no action to abate the alleged violation. (4) If a Council hearing is conducted, the Council may hear evidence from any interested party. If the Council determines a violation exists, it shall order a time period within which removal is required of the property owner and if said order is not fully complied with, then the City staff shall proceed to abate the violation and assess the costs therefore against the property. (5) If no hearing before the Council is requested by the owner of the property and at least 30 days have lapsed since the notice date, the City may enter the property, remove the solid waste or hazardous waste and assess the cost of removal against the property owner. If the City has removed said materials from property one or more time in the past two years, the notice as stated in Subsection (3)b of this section shall be reduced to a period of not more than 10 days. (d) Immediate abatement. Nothing in this section shall prevent the City, without notice or other process, from immediately abating any condition that poses an imminent and serious hazard to human life or safety. (e) Administrative Citations and Judicial remedy. The City shall have the right to enforce this ordinance through all means available under law, including administrative citations and criminal prosecution. Nothing in this section shall prevent the City from seeking a judicial remedy when no other adequate administrative remedy exists. Section 3. City Code Chapter 1 entitled "General Provisions" and Sec. 1-8 entitled "General Penalty; Continuing Violations" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after April 1, 2020. Ordinance No. 674 -6- November 19, 2019 Adopted by the City Council this 19t" day of November, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk SUMMARY OF ORDINANCE NO. 673 AN ORDINANCE AMENDING THE CITY CODE Repealing in its Entirety Chapter 16 — License, Taxation and Misc. Regulations, Article VII. - Collectors of Solid Waste and Recyclables and adding a new Article VII. — Solid Waste and Recylables Collection This is a summary of the provisions of the above ordinance which has been approved for publication by the City Council. This ordinance amends Repealing in its Entirety Chapter 16 — License, Taxation and Misc. Regulations, Article VII. - Collectors of Solid Waste and Recyclables and adding a new Article VII. — Solid Waste and Recylables Collection. This Article provides for Solid Waste and Recycling Collection and incorporates the following changes: • Establishes the maximum number of residential waste collection licenses at four. This number is a target and will be achieved through attrition. Collectors currently licensed in the City may continue to renew their licenses but must comply with the modified ordinance. • Requires waste haulers to provide the City a schedule of charges, submission of DOT inspection records, and a summary of the driver training program, among other requirements. • Requires waste containers must be made of at least 25% post -consumer material. • Increases to the insurance requirements licensees must carry. • Limits residential collection to Friday and Monday. • Limits truck weight to 7 tons per axel on residential streets. • Requires waste haulers to report the annual aggregate tons of MSW collected the prior year, disposal locations of waste collected, and aggregate number of residential accounts served. • Requires waste haulers to report traffic and environmental immediately to the City. • Prohibits the transfer of licenses to a non -licensed hauler. This ordinance shall take effect upon publication. NOTICE: the foregoing is only a summary of the ordinance. A copy of the full text of this ordinance is available for inspection during regular office hours at the office of the City Clerk. Adopted by the City Council this 19th day of November, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk SUMMARY OF ORDINANCE NO. 674 AN ORDINANCE AMENDING THE CITY CODE Repealing in its Entirety Chapter 22 — Solid Waste and Replacing it with a new Chapter 22 — Solid Waste This is a summary of the provisions of the above ordinance, which has been approved for publication by the City Council. This ordinance amends Repealing in its Entirety Chapter 22 — Solid Waste and Replacing it with a new Chapter 22 — Solid Waste. The modifications to Chapter 22, Solid Waste address how solid waste is disposed of and how it is stored and managed on private property. This ordinance shall take effect upon publication. NOTICE: the foregoing is only a summary of the ordinance. A copy of the full text of this ordinance is available for inspection during regular office hours at the office of the City Clerk. Adopted by the City Council this 19t" day of November, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk ARTICLE VII., SOLID WASTE AND RFCYC LABl rc RECYLABLES COLLECTION Sec. 16-192.XXX - Intent. It is the intent of the City Council to establish a system for the orderly and regular collection of MSW. ecyclables. bulky waste. SSOM and yard waste in the City: to ensure that the disposal of the material shall be accomplished in a sanitary manner: that the health of the residents of the City shall be properly safeguarded: and to further ensure that the City shall be in compliance with all laws relating to the disposition of recyclables and other waste. The City Manager or their designee shall have the authority to develop additional reporting requirements, application requirements, and other requirements as they deem necessary to provide for the safe, orderly and cost-efficient preparation, collection and disposal of all waste materials covered in this ordinance. These standards shall not be contrary to this ordinance. Sec. 16-XXX- Definitions. TheAs used in this Article. the following words, terms and phrases, when used .n this article shall have the following meanings ascribed to them On this section except where the context clearly indicates a - different mean'nnotherWlse: and - consumption of food refuse, yard waste OF FeGyGling from any heyse, apaFtMeRt, pub!'G er private institution, eF GE)MMeFGmal establishment within the Gity, 'RGlud'Rg all aGtiVitieS up te the time wheR the waste is delivered to a waste faG#1 ty Litt: erGarbage, recyclohlec and refuse. ReaF YaFel.- A yard eXt8Rd'Rg aGFeSS the full i.A.Mth ef the property and 1YiRg b8tWeeR the rear "Re Of the let and the n est line of the n pal b uildinr. Recyclables: Iterns of refuse designated by the County Department of Environment and Energy to be part of an authorized recycling program and whiGh are intended for processing and remanufacture or reuse. Refuse.- All wastes (eXGept body wastes), inGludiRg, bUt RE)t limited te, rubbish, papeF, Gardbeard, bYSiReSS establ+shM en+ h„+ net 'RGluding garbage, esyclableeoyrard waste. Woody Yard Waste: Hedge or tree trimmings and twigs (one quarter inch diameter or greater) or Christmas trees which can he hauled to a commercmal compost facility. YaFGf Waste.- Grassilawn GlippiRgS, leaves, weeds, gardeR WaSte (tGMak) ViRes, Garret tep&—, tWigS (one quarter inch .diameter maximum), and needles (Code 1998, R 6 2 C(1 )• Ofd. No. 87 2nd Sefies, 2 12 1 992• n..d 1 92 `nd Seiic , 6 25 1 992; O-.a No 2962nd Series, am-z28 2 4; O-r7 No. 359, 2nd Sei4es 1 122007) Bulky Waste. Bulky waste shall have the meaning set forth in State Statute and is a subset of municipal solid waste. In this Ordinance bulky waste includes household items and other discarded materials that, due to their dimensions and weight, are typically not collected as part of the regular rash and Recycling or for which there may be a separate fee, such as furniture, carpeting, and mattresses, and appliances including electronic devices. Commercial Establishment. Commercial establishment means any_premises upon which a commercial or industrial enterprise of any kind is operated, including restaurants, clubs. and churches and, for purposes of Solid Waste licensing multiple unit residential dwellings County. County means Hennepin County_, Minnesota. Hazardous Wastes. Hazardous Wastes are defined in State Statute. Wastes are hazardous in Minnesota when they display one or more by all Collectors of these characteristics: Ignitable. Oxidizer, Corrosive, Reactive. Toxic. or Lethal. Mixed Municipal Solid Waste. Mixed municipal solid waste (MSW) has the meaning set forth in Minnesota Statutes and means garbage, refuse, rubbish, trash, and other solid waste from commercial, industrial, and community activities, that the generator of the aaat-e- aggregates for collection. MSW does not include auto hulks, street sweepings, ash, construction ebris, mining waste, sludges, tree and agricultural wastes, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams. Multiple Unit Residential Dwellina Multiple unit residential dwellingmeans any building consisting of more than four residential dwelling units, each with individual kitchen facilities. Recycling Recycling shall have the definition in Minnesota Statutes, and shall mean the process of collecting and preparing Recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of Recyclable materials in a manner that precludes further use. Recyclables. Recyclables shall have the meaning set forth in Minnesota Statutes and means materials that are separated from Mixed municipal solid waste for the purpose of recycling or composting, including paper, glass, plastics, metals, automobile oil, batteries, and source -separated compostable materials and all material hereafter designated as Recyclable by the City. Residential Dwelling. Residential dwelling means any building consisting of up to four (41 residential dwelling units, having individual kitchen facilities for each unit. Solid Waste. Solid waste has the meaning set forth in Minnesota Statutes. section 116.06. but is further defined for purposes of this ordinance to include MSW, recyclables, bulky waste, vard waste. SSOM and litter. Source Separated Organic Materials fSSOM). Source Separated Organic Materials shall have th meaning set forth in State Statute, and shall include food waste and other compostable organic materials that are source separated for recovery. The term "Organics" does not include yard waste for purposes of this Ordinance. (Also referred to as "food waste/organics" and "source separated organics." Yard Waste. Yard waste means garden wastes, leaves, lawn cuttings, weeds, shrubs. and tree waste and pruning. Sec. 16-XXX. - Waste Hauling, Ua License Required. ft� an,a�� ^ fua#ar�No person-te, firm or corporation. except City employees, shall collect or transport gaflaa MSW, recyclables, bulky waste. SSOM or refuse for hir r� waste belonging to another person in the City without having first secured a license from the City. (e) LiGense RequiFengents. IR addit'GR, te th8 FeqWiF8MeRtS otherwise set forth iR this aFt'Gle for the- "GeRsed hauler is obligated te shew evideRGe ef ability W GE)Mply with the fE)IIE)WORg FeqUiFeMeRtS GeRtORUe tG GGMPIY with S6IGh req6I'FeM8RtS whole haUliRg garbage, FeGyGlables er refuse, as follows: M Classification and Number of Licenses. The following classes of licenses shall be issued b City Council: 1 Residential License. A Residential license shall allow collection of all MSW, recyclables. bulky waste. SSOM, and yard waste from any residential dwelling within the Citv. (a) The number of Residential licenses under this section shall be capped at the number in place on March 31. 2020: any decrease in the number of licenses that occurs after March 31. 2020 due to attrition will decrease the number of available licenses to that extent until the number of available Residential licenses reaches 4. Commercial License. A Commercial license shall allow collection of MSW, recvclables. bulky aste. SSOM, and yard waste from any commercial establishment within the Citv. to Required Services. Residential licensees shall furnish a full class of residential services for pickup of, including at least the following: 0 / 60 190 Gallon Service rates for MSW N Valet service Yard waste dM Weekly or biweekly pick ua to Bulky waste (f Christmas tree pickup M Commercial licensees shall furnish collection of MSW, recvclables, bulk} waste. SSOM. and yard waste. Additional License Requirements. All Residential and Commercial licensees must meet the following minimum requirements. (1) Licensees shall offer separate durable yard waste containers. (2) Haulers +Licensees shall offer solid waste and yard waste containers that are not easily corrodible or combustible and which are made from at least 50�o p roent2 °° post -consumer recycled material. j (3` H 36ilersLicensees must haul yard waste from at least April 1 to November 15, and as otherwise designated by the City Managers or their designee. (4) (4-�-To accommodate the needs of the physically disabled and challengedand disabled, and to promote the health, safety, and general welfare of the residents of the City, eaEh haulerlicensees shall provide valet service fGF SeRi rs and the phys'Gan„ disabled among 4&their contract options. (f) Limitation on Number of Lipe-Pses. tS) When a licensee deems any material unacceptable for pickup, the licensee shall tag the reiected material and provide, in writing, the date rejected and a specific reason for efus I . J-6) Licensees shall comply with all local, state and federal rules, laws and ordinances related to solid waste disposal. All MSW, recyclables, bulky waste. SSOM, and yard waste shall be disposed of only at places specifically authorized by the State Pollution Control Agency and the County Board and in compliance with this Article. to Days and Hours of Collection. Collection of MSW, recyclables. bulky waste. SSOM, and yard waste shall be limited to the following days and hours: Residential and Multiple Dwelling Districts. Collection of MSW, recyclables, bulky-wste SOM, and yard waste in a residential or multiple dwelling zone shall occur only on Fridays between 7:00 a.m. and 6:00 p.m. When a holiday occurs on a weekday, the collection day hall advance by one day. (b All Other Zoning Districts. Collection of MSW, recyclables, waste. SSOM, and waste in all zoning districts other than residential or multiple dwelling zones shall be occur only between 6:00 a.m. and 10:00 p.m. (c) Soecigl Collection Permit. In the event of an emergency, the licensee may apply to the Citv Manager for a special permit to collect materials at a time or times other than those pecified in this section. No such special permit shall extend for a period of more than 14 days from date of its issuance. Vehicles. E t-Vehicles used to collect and transport ry^rbagesolid waste over the streets and alleys of the City shall have a fully enclosed metal body which is tightly sealed and properly maintained, and operated to prevent offensive odors escaping therefrom, and solids or liquids from leaking, spilling, dropping, or blowing from the vehicle. unit,(b) Vehicles used to collect and transport refuse over the streets and alleys of the City shall GornpletW contain said refuse On a tightly sealed to prevent the solid or from leaking, spilling, refuse, liquid, dropping, or blowing from thevehicle (21) Vehicles must be kept in good repair and in clean and sanitary condition and are subject to periodic inspection by the City. Vehicles shall be equipped with brooms and shovels for use in sweeping up all garbage, recyclablos yard wastossolid waste and refuse spilled during collection or hauling thereof. •.• •• • •• •�� .. •lisle Vehicles shall contain spill kits capable of absorbing and containing any fuel or hydraulic fluid spills. All spill incidents shall be reported to the City the day of the incident, with location and time of spill, type of spill. and measures used to clean up the spill. No hauler shall operate a truck on any residential street when the weight of the truck exceeds 7 tons per axel. Vehicles must pass all annual inspections required by the Minnesota Department of Transportation, including but not limited to those required by Minn. Stat. & 169.781. All vehicles operated in the City shall display a current DOT inspection decal. to Licensee shall immediatelyport all traffic safety and environmental incidents involving_ licensee's vehicles that occur in the City to the City staff. Sec. 16.XXX - Applications and Licenses: Procedure and Administration Application. Any person desiring a Residential or Commercial collector license from the Citv shall file an application on forms provided by the City at least 60 da�rs prior to the projected effective date. The applicant shall pay to the City Clerk a license fee established by the City M Form. Every application for a license issued under this Article shall be on a form provided b he City. The application shall state at a minimum: W The name of the applicant The number of vehicles to be used in the Citv to A description of the vehicles as to physical characteristics year and name of manufacturer, and acknowledgement that vehicles contains the requirements set forth in Sec 16- td A statement that the applicant has paid all required fees and taxes e) For residential licenses. a schedule of charges for the following required services: i. 30 160 / 90 Gallon Service rates for MSW ih Valet service iii. Yard waste iv- Weekly or biweekly pick up v. Bulky waste vi. Christmas tree pick up vii. Taxes and fees The address of all waste disposal sites used b the he applicant Submission of most current DOT inspection records for each vehicle to be licensed within the City. h The name of a local representative of the applicant and the telephone number. email. and physical address where the representative can be conveniently reached M Insurance. Each applicant shall submit at the time of license application proof that the applicant has liability insurance issued by an insurer duly licensed in the state of Minnesota providing at least the following coverage: General liability coverage in the amount of $500,000 for bodilyjury for each occurrence: $250,000.00 for property damage per occurrence, or a $1,000,000 combined single limit and an annual aggregate limit of $2,000.000. (b) Automobile liability coverage in the amounts of $250,000 for property damage. $250,000 for bodily injury_per person. or $500,000 combined single limit. Worker's compensation insurance in accordance with Minn. Stat. 176. The insurance must remain in force during the term of the license and must provide for notification to the Cit 3y 0 days before termination or cancellation. A license shall be automatically revoked upon notice of termination or cancellation of insurance and shall remain revoked until and unless other insurance is provided as required. tW Annual Reporting. Applicants for residential licenses shall submit at the time of initial license application and each renewal application the following information from the prior calendar fl� Tonnage of MSW collected W Drop off locations And other information as the City may require from time to time M The aggregate number of applicant's residential accounts within the City at the time of the as plies 01 A summary of the applicant's driver requirements and driver training -program to Action. Upon receipt of a complete application. the City Clerk shall forward the application to he City Council for action at its next regularly scheduled City Council meeting. If the City Clerk determines that an application is incomplete, they shall return the application to the applicant with notice of the information necessary to make the application complete. The City Council may either approve or deny t�pplication for a license, or it may delay action for a reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the Citxr Council approves the license. the City Clerk shall issue the license to the applicant. If the City Council denies the license, notice of the denial shall be given to the applicant along with notice of the applicant's right to appeal the City Council's decision. M Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days but no more than 60 days before the expiration of the current license. In order to renew a license. the licensee must: M Demonstrate no lapse in the license period, including suspension or revocation during the last 12-month period. (2 Meet all City, county, state and federal laws related to solid waste disposa 01 Submit a complete annual application renewal form, along with all required attachments, documents, information and payment, on or before the due date. Incomplete applications will be returned to the Licensee but may be resubmitted with the missing information. Provided they are resubmitted by the due date. Failure to submit a complete renewal application package by the due date shall be cause to deny the renewal. to Transfer. Each license issued under this Article is issued to the applicant only. Licenses are non -transferable. No licensee shall sell, loan or assign a license to another person or entity. Issuance as Privilege and Not a Right. The issuance of a license issued under this article is a Privilege and does not entitle the license holder to automatic renewal of the license. Licensing of garbage, refuse and reGyG' ^g haulers by the City shall not preclude the City from contracting with a hauler for the exclusive pickup of residential garbage, recyclables, yard waste, and refuse for the City. False Statements. It is unlawful for any applicant to intentionally make a false statement or omission upon any pplication form. Any false statement in such application, or any willful mission of any information called for on such application form. shall work an automatic refusal of license, or if already issued, shall render any license issued pursuant thereto void and of no effect to protect the applicant from prosecution for violation of this chapter. or anv art thereof. h Term of License. No license issued hereunder shall be for a longer period than one year, and all licenses shall expire on April 1 of each year. oL (Code44�s6.35(9); (l,-.1 RT . 1 3z et4es, 17 17 1996) See. 16 229&. Revocation and Suspension of License. Any license issued hereunder may be revoked or suspended by the Council if false statements have been made in the application and may be revoked upon failure of a licensee to comply with the requirements of the provisions of the City Code. Sec. 16-�XXX. - Recycling Program. The City shall maintain a recycling program designed to reduce the amount of re^,Yessolid waste generated within the City for disposal. Reports providing information on generation, collection and disposal of, garpaW_M5W recyclables, refuse,-ya milk waste. SSOM. Waste and weedy yard waste within the City shall be submitted to the County as prescribed by its Department of Environment and Energy. The City Managers or their designee shall establish administrative program guidelines for each program and fees shall be established by resolution of the Council. Elements of the recycling program shall consist of: W {}Curbside Recycling. The City shall contract for curbside recycling to all single- and multiple -family residences of four units or less. Cost of said program will be billed on a quarterly basis to all such property owners, based on the cost of providing the service less any subsidy provided by the County. JW {2}Commercial and Institutional Recycling. Commercial and institutional entities within the City shall contract, through a licences-sli n private hauler or the City, for recycling for a minimum of every other week collection, the cost of which shall be paid by said commercial or institutional entity. jc� (Multifamily Recycling. Owners of multifamily dwellings containing more than four dwelling units shall provide a recycling collection service, through a licensed private hauler or the City, for their residents with a designated on -site collection area. Owners shall contract for a minimum of every other week collection of the recyclables from the on -site collection area, the cost of which shall be paid by the multifamily dwelling owner. Such collection shall include, at a minimum, all materials collected in the City's curbside recycling program maintained in accordance with this article and shall meet applicable County requirements. {4)—Special Collection and Drop -Off Programs. Licensed residential haulers operating within the City shall provide yard waste and woody yard waste pick-up in the spring and fall as part of their collection service. The City may from time to time collect or provide drop-off sites for yard waste or recyclables. FeGyGlable materials a#er sand materials have beeR plaGed er deposited fGF GE)lleGtiE)R. Sec. 16-29 .-XXX - Enforcement and ` ^Faro^ . The City Managers or their designee has respeRsibilit„ for the eRf r,.o. ent 9 shall enforce the provisions of this article. The City OF aRy Of its haulers may issue a ,. aFRO.,,. RGtiGe to aRy PeFSGR ebseryed REA OR (Code 19QQ�.35 ` ; Ord. No. 359, 2nd Series, 1 12 2007) shall have the right to enforce this ordinance through all means available under law, including administrative citations, suspension or revocation of a license, or criminal prosecution. Any such enforcement action by the City shall be grounds for the City to deny renewal of future license applications. Chapter 22 - SOLID WASTEM- Feetnet ,�T ARTICLE I. --IN GENERAL Secs. 22-1--22-18. -- Reserved. ARTICLE IL - CQ i ECTinni_STORAGE AND DISPOSAL Sec. 22-19. - Definitions. The fG1IGWiRg werds, terms and phrases, wheR 6ised OR this aFt'GIG, shall have the --Gribed te them 0n this SeGtO,,, eXGG p+Except as otherwise defined herein: or where the context clearly indicates a difmffe"ru-eRt MeaR+p,gcontrar�, intent. the words and terms defined in City Code section 16-XXX, shall be applicable to this Chapter. wowl. I IOME E iWI Sec. 22-XX. — Disposal and Storage Regulations. a4 Collection Required. W1 Residential Dwellina Collection. Every residential dwelling, either directly or through the owner of a multifamily dwelling unit. shall: (a) have a contract for collection of MSW at least once every other week with a hauler licensed by the Citv: or apply for and receive a waiver of the requirement of subsection (a)(1)(a) of this section by showing evidence of the use of an environmentally sound alternative for MSW collection. Commercial Collection. Each owner or manager of a commercial establishment shall: a4 Have a contract for at least weekly, and as often as once each business day if necessary to protect the public health, safety,general welfare, for collection of MSW with a hauler licensed by the City: or Apply for and receive a waiver of the requirement in subsection (a)(2)(a) of this section by showing evidence of the use of an environmentally sound alternative for MSW collection. Disposal. Solid waste shall be handled and disposed in accordance with the following provisions: USolid waste may be disposed of by contracting with a licensed private collector to haul the Solid waste to a State licensed or County -approved processing or disposal site. Solid waste may be disposed of by personally transporting it to a County -approved processing or disposal site. (3) No person shall permit solid waste to be moved from property owned or occupied by the person by any unauthorized or unlicensed collector. No licensed collector shall dispose of solid waste in any manner except as provided in this Section. Sec. 22-XX- Prohibited Acts Unlawful Accumulation Prohibited, Except to the extent permitted as composting under this Article, no person shall allow solid waste or hazardous waste to accumulate upon property owned r occupied by any such person .n control of any private property, whether occupied or vacant, shall at all times moontaro the promises free of litter; provided; or fail to dispose thereof in a manner meeting the provisions of thissection. Provided, however, that this article i n shall not prohibit the storage of RterMSW in receptacles which meet the requirements of this article. Except to the regulaF disposal E)f gaFlaage, F8GYG!ab!eE;, Fefuse, yaFd waste, and woody yard waste, which may - weedy yard 1.vaste stered- iR reGeptaGleE; WhiGh comply with this extent permitted aS GE)MPGStmRg under this article, every such person shall also provide for the- WhiGh d'E;peE;al shall be accomplished On a sanitary manner. tb Burning or burying prohibited, No person shall burn or bury any solid waste or hazardous waste. within the City, unless expressly licensed or permitted for thatactivity. to Littering Prohibited. No person shall discharge or dispose of solid waste or hazardous waste in any street, alley, drive, park, playground or other public place, or upon privately owned property. jd tattering Prohibited. It is unlawful for any person to, and no licensed collector shall, permit or allow any of the employees of such collector to cast, sue, place, sweep,posit anywhere within the City any solid waste or hazardous waste in such a manner that it may be carried or deposited by the elements upon anv street. sidewalk. allev. sewer. parkwav or other public place. r into any other premises within the City. Scavenging Prohibited. No person shall scavenge or otherwise collect solid waste or hazardous waste from containers or from public or private property unless licensed therefore by the City or unless permission of the owner of any such materials has been given. ir�188, § 10.40(3)) Sec. 2242M. GaFbage, ReGyclables and Refuse— Solid Waste Storage. The owner, occupant, and/or person in control of any private property, business establishment, or industry, shall be responsible for the satisfactory storage of all garbage reGyGlables and ref„sesolid waste accumulated at the premises, business establishment, or industry. pa) (1) Ga,ageAnimal and vegetable wastes not used for composting shall be stored in durable, rust -resistant, nonabsorbent, watertight, rodent -proof, and easily cleanable containers, with close -fitting, fly -tight covers. (b (3) TexiG or hazardous -Hazardous wastes shall be stored in the proper containers which are adequately labeled in a safe location and in compliance with the regulations of Federal, State and City governments, and their regulatory agencies. (c I solid waste, other than SSOM and hazardous wastes, shall be stored in durable containers or as otherwise provided in this article. Md '"� All containers for the storage of garbage, recyclables and r^fu sesolid waste shall be maintained in such a manner as to prevent the creation of a nuisance or menace to public health. Containers that are broken or otherwise fail to meet requirements of this article shall be replaced with acceptable containers. to(5) image, resYe'ab:es, refuse, yard waste or GE)dy y afdaUid waste objects or materials too large or otherwise unsuitable for storage containers shall be stored in a sanitary manner, in compliance with the regulations of Federal and State government and their regulatory agencies, and in compliance with the City Code. The owner, occupant aed/or person in charge of the premises, business establishment, or industry shall arrange the disposal of such garbage, r^^�, srefuse, yard waste or weedy— ardso d waste objects or materials as soon as prae#+ea4practicably possible and in no event later than 10 days after the date on which the solid waste was first stored on the premises; provided, however, that, 8XGept yard waste and woody Yard Woote Wh" 'h shall be QecoMplisheddlSpOsed Of in 40 days, On all ether Gases U^h disposal shall be aGGGMP''Shed with'R 10 days ef the date OR wh'Gh SUGh materials were first Stered OR SuGh premised hi ioineoo establishment er industry, nl^�� or less. Notwithstanding the foregoin�� these time limits may be extended if: a longer period of storage is specified by the regulations of a Federal or State government, or their regulatory agencies, OF 6 1nl^SS o,1e1in which case the time limit may be extended o match the time specified by the Federal. State or other regulatory agency: or Lhe owner, occupant, and/or person in charge of sa&hthe premises, business establishment, or industry obtains a permit to store such garbage recyclableles refuse, yard - waste or solid waste objects or materials for a longer period from the City Manager or hiOiertheir designee. The City Manager or his/her h it designee shall issue a permit for a longer period of storage only upon a showing of need for such storage and satisfactory evidence that such storage will not endanger the health or safety of any person or create a nuisance. (Code 1998, § i n nn(n)• n,-a No. 296, 2tid Sefies, c 28 2004) Sec. 22-23. - Location of Containers —Residential Zoning Districts. Containers shall be stored no more than three feet from the primary or accessory structure-apdt shall at all times be located behind the front of the primary structure.. G^Rt +Oe4�& and shall be screened from view in accordance with section 113-152. If. in the sole discretion of the Citv. compliance with the foregoing requirements would cause a significant hardship to the owner due to the location of the primary structure or the topograohv of the lot. containers may be stored in a neat and orderlv manner in containers may be placed at the curb from 5:00 p.m. the day prior to collection to 9:00 p.m. the day of collection. Sec. 22-24. - Same —Commercial Establishments and Multiple Dwelling Units. Any bulk or box type container used for the storage of solid waste or re^���cl ibleehazardous waste must be fully screened from view of the public right-of-way, public park, or residential area. In no event shall containers be placed next to the street or be placed or maintained in such a way as to unreasonably interfere with the use of adjoining property. Recycling containers less than one cubic yard in capacity do not need to be screened from view of the public right-of-way, but must be placed on a paved surface. Baled recyclables must be stored out of view from the public right-of-way other than a 24-hour time period before a scheduled collection. Sec. 22-25. - Composting. Composting is permitted only on residential properties having up to four dwelling units provided that all of the following conditions are met: U { Permitted Composting Materials. Only yard waste, straw, fruit and vegetable scraps, coffee grounds or egg s,ie4sgg;ib lls generated from the site on which the compost is located are permitted composting materials. In addition, commercially available ingredients specifically designed to speed or enhance decomposition can be placed in the composting structure. JbJ {2�--Prohibited Composting Materials. The following materials shall not be placed in the composting structure: woody yard waste,hedge, tree trimmings and twigs one -quarter inch diameter or greater: Christmas trees: meat;,- bones;,- fat oils;,- whole eggs;,- dairy products,— u^shr,-d ed; un-shredded branches or logs;,- weeds heavily loaded with seeds;,- plastics;,- synthetic fibers;,- human or pet wastes;,- diseased plants—,-Gr an any other garbagesolid waste or refuse except for +"^moohazardous waste not permitted in Subsection (1) of this section. jcj `Composting Structure. All composting materials must be contained in a— binan enclosed structure which may be constructed of wood, wire mesh, or combination of wood and wire, or in commercially fabricated compost bins designed to contain composting materials. Maximum of one structure is allowed per lot. tcq (4)—Composting Structure Size. Composting shall be conducted within an enclosed structure not to exceed a total of 500 cubic feet (for example, 10 feet by 10 feet by five feet) in volume. The maximum height of the composting structure shall be five feet. to {Location. The composting structure shall be located in the rear yard of the property, and be at least five feet from the property line, or 35 feet if the property line is also a street line, and no closer than 20 feet to any habitable building, other than the residents' own home. ffJ {64—Maintenance. The compost shall be managed in keeping with standard compost practices which include providing adequate air circulation to prevent combustion and objectionable odors to adjacent properties. W q+-Nuisance. The operation of composting in a manner that results in objectionable odors or the placing of prohibited materials in a composting structure to create a health hazard is considered a public nuisance. Sec. 22-26. - Enforcement. The City Manager or ka+S ertheir designee, has FeSPORsibility+^r shall enforce the e fer^^",^^+ of provisions of this article. W {Warnings. The City or any of its haulers may issue a warning notice to any person observed not in compliance with any provisions of this article. Such warning may serve as the basis to reject noncompliant waste materials for collection. tW {}Inspections. The City Manager or his4iertheir designee shall inspect or investigate as necessary to determine whether an immediate health hazard exists as a result of a violation to this article. Such official may enter upon any land without the consent of the owner and without being subject to any action for trespass. However, if entry into enclosed buildings is necessary, such official shall obtain the consent of the owner, occupant, or person in control of such premises beforehand. If such permission cannot be obtained, such official shall obtain a warrant to enter said building based upon probable cause to believe that a violation of this article exists. The City Manager or his/hertheir designee shall carry identification, in a form approved by the Council, and produce it at the request of any owner, occupant, or person in control of said premises. (c {-City Removal. W1 e—If the owner of private property fails to maintain the property free of litter, refase,yardsolid waste or weedy ya4:dbA ardous waste as required under this article, the City may remove the same and assess the cost for said removal. U2 ID ---Prior to City removal of litter, refuse, yQrdsolid waste or woody-yardhazardous waste, head -of the City Manager or 4W4ert� designee, shall prepare and serve the property owner with a notice: W 4—Describing the property and the violation b 2—Setting forth a date by which the ,;+solid waste must be removed (which in no event shall be earlier than 30 days from the date of notice) U 3--Providing the option for a hearing before the Council (and setting forth the procedure for obtaining said hearing); and M 4—Warning that the of City removal may be assessed against the property. 01 GIf the property owner desires a Council hearing, the hearing must be initiated by the property owner before the City commences abatement, and upon the owner's request for a hearing, the City staff shall take no action to abate the alleged violation. tQ d-1f a Council hearing is conducted, the Council may hear evidence from any interested party. If the Council determines a violation exists, it shall order a time period within which removal is required of the property owner and if said order is not fully complied with, then the City staff shall proceed to abate the violation and assess the costs therefore against the property. elf no hearing before the Council is requested by the owner of the property and at least 30 days have lapsed since the notice date, the City may enter the property, remove the Utter, - refuse, yadsolid waste or wood hazardous waste and assess the cost of removal against the property owner. If the City has removed said materials from property one or more time in the past two years, the notice as stated in Subsection (3)b of this section shall be reduced to a period of not more than 10 days. dd) Immediate abatement. Nothing in this section shall prevent the City, without notice or other process, from immediately abating any condition that poses an imminent and serious hazard to human life or safety. (e Administrative Citations and Judicial remedy. The City shall have the right to enforce this ordinance through all means available under law, including administrative citations and criminal prosecution. Nothing in this section shall prevent the City from seeking a judicial remedy when no other adequate administrative remedy exists. Document comparison by Workshare 10.0 on Thursday, October 31, 2019 4:16:32 PM Input: Document 1 ID file://L:\City Open Matters\Ordinances\Waste Hauling\First Reading\Chapter 22 and 16 Combined Original.doc Description Chapter 22 and 16 Combined Original LACity Open Matters\Ordinances\Waste Hauling\First Document 2 ID Reading\Waste Hauling Licensing Ordinance Draft Combined (10.31.19).docx LACity Open Matters\Ordinances\Waste Hauling\First Description Reading\Waste Hauling Licensing Ordinance Draft Combined (10.31.19).docx Rendering set Standard Legend: Insertioni Delet-mr M oa ffom Moved to Style change Format change Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell Statistics: Count Insertions 324 Deletions 226 Moved from 17 Moved to 17 Style change 0 Format changed 0 Total changes 584 From: Chris DeLaForest To: Nevinski, Marc Subject: Waste Hauler Comments Date: Friday, November 8, 2019 7:17:35 AM Marc, Good morning. After the city council meeting, I had an opportunity to speak with my client. Ace is pleased to offer the following updated comments regarding the proposed waste hauling ordinances. The referral to page number is based on the draft you first emailed to me that was in legislative format and not the current ordinance or any amendments after the draft that emailed to me. First, Ace is pleased with the amendment adopted by the council to allow two days for waste pick up and not one. Two days works far better for us. Regardless, I would still urge the city to meet with all licensed haulers to coordinate this change to ensure that citizens experience no disruption and the logistics work fairly for haulers. Second, Ace remains concerned with respect to the pricing/fee reporting requirement, for all the reasons explained in meetings and at the council meeting. Having said that, we could live with an annual reporting requirement that would accompany the license renewal form. To be clear, the submitted information would be what is known in the industry as the "phone" or "base" or "introductory" rate. Moreover, the city should accompany any publication of these rates with a disclaimer that the information may be dated and haulers should be contacted directly for the most recent pricing/fee information. Third, Ace remains concerned with the language that, as we read it, would work an automatic denial of renewal if there was any lapse in the license during the current licensing period. While we certainly acknowledge that the city has the power to deny a license or a license renewal, this provision seems harsh, even arbitrary and capricious. This is especially true if that denial happened during a time when the number of licensed haulers was above the target number of 4. That hauler would be out of business in Golden Valley. There should be both an articulated appeals process and discretion on the part of the council to institute some lower level of punishment or rescind a denial of renewal. Fourth, we are puzzled by the "false statements" provision. This seems to be a harsh solution in search of a problem. In my years of representing haulers, I'm not aware of a single instance of one of my clients intentionally misleading a licensing authority or intentionally omitting requested information. Even if they had an issue with an information request, they have always been transparent and forthright in explaining the issue and working through it. In addition, proving up intent (mens rea, the lawyers call it) is very difficult and is more a feature of criminal law than the administrative realm of a waste hauling ordinance. I would ask the city to drop this provision. It's not needed. Below, I have included my notes from our last meeting with you regarding my suggestions to improve the ordinance. Page 54: 1 cannot find, nor am I aware of, any definition of "bulky waste" in Minnesota law. Page 54: "Hazardous waste" has the meaning defined in state statute but then the ordinance defines it in a different manner. Page 54: "mixed municipal solid waste" has the meaning defined in state statute. The ordinance then restates the statutory definition. What if the definition is amended in the future by the legislature? It might also help to specifically cite the statute. There may be different definitions elsewhere in statute. Page 54: Same for "recycling." Page 54: "Recyclables." Looks like this is confused this term with "recyclable materials" in state statute, although not the same definition, as they omit food waste streams (which they move to SSOM). Moreover, language is added that includes "all other material as designated by the city." That means that it's likely that there will two different definitions moving forward. One in statute and one in ordinance. I can't find a definition of "recyclables" although there is one mention of that word in 115A. *Page 57: day and time requirements for certain pick ups. Page 59: What is a "traffic safety incident?" What is an "environmental incident?" Page 59: What do they mean by "physical characteristics" of the vehicle? *Page 59: schedule of charges. This is problematic. Sherman Act implications. Proprietary information. Information is often soon dated after submission. *Page 60: The renewal language states that any "lapse" in the preceding 12-months means you are barred from license renewal. It says the applicant "must" demonstrate no suspension or revocation during the preceding license period. For example, if you were suspended for a day, you are done in the city when the license expires. Seems incredibly harsh. Moreover, what is the appeal process for a suspension and/or revocation? What is the appeal for a denial of license issuance? *Page 61: false statements. What is the appeal process for this action? What is the process for proving up a false statement in the first place? Again, a harsh penalty of automatic refusal. Christopherl. DeLaForest, CEO DeLaForest Consulting, LLC 855 Village Center Drive #340 Saint Paul, MN 55127 763-439-1178 www.delaforestconsulting.com @CJDLobbyist From: Mark Stoltman To: Nevinski, Marc Cc: Cruikshank, Tim Subject: Draft Golden Valley Solid Waste Ordinance Date: Monday, November 11, 2019 3:26:26 PM Attachments: imaae002.ioa Marc Nevinski Physical Development Director 7800 Golden Valley Road Golden Valley, MN 55427 RE: Draft Golden Valley Solid Waste Ordinance Thank you for the opportunity to comment on the Draft Solid Waste Ordinance. Randy's Environmental Services would like to comment on the Draft Golden Valley Solid Waste Ordinance motion made and passed related to Monday and Friday trash service. Currently all of the customers we serve in Golden Valley enjoy having their trash and recycling collected on Fridays. Randy's believes that the city is best served with trash and recycling collected on the same day. The citizens find it easier to bring both containers down on the same day for service. When service days are split up confusion can occur related to the collection service day or service week. When the recycling containers don't get put at the curb for collection they many times sit full for two weeks before another collection takes place. The result is that once the recycling container fills up the homeowner often times is forced to put the recyclables in the trash container. The change to the ordinance which allows the citizen a choice of Monday or Friday to the best of my knowledge has never been attempted in the metro area. The operational inefficiencies will include increased fuel usage, increased truck traffic, increased collection costs, increased customer confusion, and increased emissions. If the city wants to have the hauler provide Monday and Friday service it must find a way to have structured routing for its citizens. An unintended consequence of having the city handle the routing split will be that many people that are forced to move away from unified trash and recycling service. We strongly believe that our customer base will be resistant to the idea of splitting up (in most people's opinion) the preferred method of trash and recycling collection done on the same day. In order to meet the City's goals of improving service for its citizens it may be best to allow the hauler to structure the routing in the most efficient way possible while minimizing the impact to those people that should not be affected by change at all. It will be easier to manage and easier to explain to all concerned parties. Randy's Environmental Services Respectfully submits these comments and looks forward to continued discussion with the City on this issue. Sincerely, Mark Stoltman Chief Executive Officer Logo Randv's Environmental Services 4351 US HWY 12 SE I Delano, MN, 55328 Office: (763) 972-4136 Cell: (612) 919-0071 ©®National Waste & Recycling OnAssociation.. Collect Recycle. Innovate. Minnesota Chapter November 12, 2019 Marc Nevinski Physical Development Director 7800 Golden Valley Road Golden Valley, MN 55427 RE: Draft Golden Valley Solid Waste Ordinance Dear Mr. Nevinski Thank you for the opportunity to comment on the Draft Solid Waste Ordinance. The National Wastes and Recycling Association (NWRA) would like to comment on the new issue of allowing residents to select either Monday or Friday trash service which was passed by the City Council at the meeting. The issue was brought forward after the public comment timeframe for the meeting had concluded and our members did not have an opportunity to provide comments and insight at the meeting. We hope these comments provide you with helpful feedback and result in a change to the Draft Ordinance that allows haulers to make the decision of either a Friday or Monday trash service, rather than allowing residents to make this choice. The City's goals strive for less truck traffic, reduced truck emissions, better "neighborhood livability". Most of the haulers in the community currently use routing tools, including routing software that maximizes the efficiency of collection, thereby reducing the amount of fuel and time spent for collection. Routing efficiencies reduce the cost of doing business and keep customer rates low. The goal of each company in Golden Valley is to increase "route density". Increasing the number of homes in any area of the city allows the hauler to pick up more stops, reduce the amount of fuel and time spent to collect from more stops, and is the essence of our business. The change to the ordinance allowing all citizens a choice of either Monday or Friday collection introduces a significant inefficiency in the collection process. The result will be that haulers could have areas with many customers choosing Monday as their service day, and a few distant customers requiring service on Friday. The choice of Monday or Friday service will require all haulers to come back a second day, retracing their routes, using more fuel and generating more truck emissions for those customers that were not collected on either day. Increased fuel use, increased costs, and increased truck traffic are inconsistent with the goals of the City and we strongly encourage the city to rethink their decision on this issue. If the city wants to provide collection service on either Monday or Friday, the choice should be up to the hauler to determine what day (Monday or Friday) to service their customers. Haulers may have a cluster of customers in one area where it makes sense for them to provide Friday service and in another area of the city where it is more efficient for them to provide Monday service. This will reduce truck traffic that may have occurred with a Friday only service day. NWRA respectfully submits these comments and we look forward to continued discussion of these issues with the City. Since el Peggy Macenas Vice President, Midwest Region NWRA Cc: Mayor Shep Hams Councilmember Joanie Clausen Councilmember Larry Fonnest Councilmember Steve Schmidgall Councilmember Gillian Rosenquist 115 East Ogden Avenue, Suite 105-313, Naperville, IL 60563 www.wasterecycling.org